RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI 1) APPROVING
A PROFESSIONAL SERVICES AGREEMENT WITH FEHR & PEERS TO PROVIDE
PUBLIC OUTREACH AND PRELIMINARY DESIGN SERVICES FOR THE HIGHWAY 116 AND WEST COTATI AVENUE INTERSECTION IMPROVEMENTS PROJECT, AND 2) APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH
M-GROUP FOR PROVIDING ENVIRONMENTAL REVIEW SERVICES FOR THE
SUBJECT PROJECT
WHEREAS, the intersection of West Cotati Avenue and Highway 116 has long been a safety concern as it serves the west side of town and is off a busy two-lane highway; and WHEREAS, and the City has pursued State grant funds to improve the intersection and is included in the City’s Traffic Impact Fee Program; and
WHEREAS, the intersection was included in the Caltrans Hwy 116 Widening Project, for which plans were completed in 2009, and was to be improved with the South Sonoma Business Park, however, the Business Park did not get completed in its entirety and only improvements for the Lowes Development were completed; and WHEREAS, improving the intersection remains a priority for the City, and in 2021, the City included this Project as one of five projects submitted to the Sonoma County Transportation Authority to prioritize for grant opportunities; and
WHEREAS, additionally in 2021, the City completed its Local Road Safety Plan (LRSP) which identified the intersection improvements as a priority safety project, and recognizing the importance of the project, and prompted by the property being on the market, the City, in 2021, purchased the property on the southeast corner of West Cotati Avenue and Hwy 116, and this property is needed to reconfigure the intersection; and WHEREAS, the LRSP includes a concept of the planned reconfiguration of the West Cotati Avenue and Hwy 116 intersection, the proposed signalization, and general pathway configuration; and
WHEREAS, there is potential funding from State and Federal grants and private development, and for these funding sources to be realized, the scope of the project needs to be defined and environmental review completed, and City Staff is proposing the City contract with an environmental firm and engineering firm to prepare these documents; and WHEREAS, the City has an on-call environmental services agreement with M-Group and has requested a scope of services for completing environmental review and biological analysis for the subject project, and the scope of services would be included in a task order under that agreement; and
WHEREAS, M-Group has provided the attached letter proposal and City Staff has reviewed the proposal and finds it fair and reasonable; and WHEREAS, in April 2021, City Staff issued a request for proposals and received proposals from 16 engineering companies to provide a wide range of services including preliminary design for streets; and
WHEREAS, City Staff selected Fehr & Peers (F&P) as the most qualified consultant and requested a proposal to provide outreach and engagement and preliminary design of the intersection and related Highway 116 improvements, and, in the scoping process, the scope of the intersection was extended to widening Hwy 116 east to Redwood Drive and north to Alder Avenue; and WHEREAS, Fehr & Peers provided the attached Letter Proposal for the Hwy 116/West Cotati Avenue Reconfiguration Project and Staff has reviewed the proposal and finds it to be fair and reasonable; and
WHEREAS, the City’s adopted FY22/23 Budget includes $5 million for the Hwy 116/W Cotati Avenue Intersection Safety Improvements Project with $4 million from grants, $650,000 from the General Fund and the remainder from special revenues; and WHEREAS, the Fehr & Peers proposal and M-Group proposals are budgeted expenses for the project, where the Fehr & Peers 35 percent design proposal is for an amount of $297,000 and the M-Group environmental design review proposal is for an amount of $74,150, as such the combined proposed contracts for approval on this project are currently $371,150 and within budget; and
WHEREAS, future City funded efforts are anticipated to include final design, grant application efforts, and construction related to the completion of the intersection; and WHEREAS, this action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby finds:
1. The Fehr & Peers Proposal for providing 35 percent design and outreach services for the Hwy 116/West Cotati Avenue Safety Improvements Project is approved, and
2. The M-Group Proposal for environmental review services for the Hwy 116/West Cotati Avenue Safety Improvements Project is approved, and
3. The City Manager is authorized to execute the subject agreements and any needed amendments up to the approved project budget amount.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the October 25th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney