RESOLUTION NO.
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE 2021
STREET CONSTRUCTION AND IMPROVEMENTS (WEST SIDE) PROJECT,
AUTHORIZING THE CITY CLERK TO NOTICE THE NOTICE OF COMPLETION WITH THE COUNTY CLERK, AND RELEASE THE RETENTION AFTER 35 DAYS IF
THERE ARE NO PROTESTS RECEIVED
WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of street paving projects based on a Pavement Management Program (PMP), updated every 2 years, which generally guides the identification and prioritization of street pavement maintenance projects; and
WHEREAS, the PMP provides strategies to prioritize the annual roadway projects based on their condition and treatment costs; and
WHEREAS, pavement maintenance projects are significantly funded by, and made possible by, Measure S, the City’s local revenue measure and City Council continues to prioritize street repair and maintenance, and expenditures are detailed in the annual Measure S reports; and WHEREAS, the City has completed $5.7 million of roadway rehabilitation in the last two years and has made significant progress improving the condition of its roadways; and WHEREAS, the 2021 Street Construction & Improvements Project (a.k.a. West Side Project) consisted of pavement rehabilitation of West Cotati Avenue, West School Street, Clifford Street, Richardson Lane, and portions of Old Redwood Hwy (between Myrtle and Page), Condor Ct, Robin Ave, and John Roberts Drive; and WHEREAS, on August 24, 2021, the City Council awarded the construction contract to the lowest qualified bidder, Ghilotti Bros, Inc., and the bid amount was $3,095,133, which was 16 percent below the engineer’s estimate; and
WHEREAS, a Notice to Proceed was issued with a construction start date of September 20, 2021, and a required completion date, as specified by contract documents, of December 3, 2021, which was subsequently extended; and
WHEREAS, on March 22, 2022, the City Council approved increasing the Project’s budget to $4,080,900, to reflect rehabilitating additional streets and upgrading the guardrail on West School Street, as well as related design and construction management costs, including granting the Contractor additional workdays due to weather and the added scope of work; and WHEREAS, the Project has been managed and inspected by the City’s contract Construction Manager, Green Valley Consulting Engineers, and the contract work has been completed on the revised schedule and within the revised budget; and WHEREAS, the final inspection was completed on June 15, 2022, and the work was determined to have been substantially completed in accordance with the project requirements and a punch list of remaining items was completed by early October and the City Engineer is recommending the project for acceptance by the City Council; and WHEREAS, following City Council acceptance, a Notice of Completion is to be filed with the County Clerk and, after thirty-five days, if no protests are received, the City is to release the retention to the Contractor; and
WHEREAS, total project expenditures are summarized in the following table:
Description Contractor/Consultant Expenditure
Construction Agreement Ghilotti Bros, Inc $3,095,133
Construction net change (increase) Ghilotti Bros, Inc $341,764 Total Construction $3,436,897
Construction Management (CM) Green Valley $131,175
CM Amendment 1 Green Valley $86,930
CM Amendment 2 Green Valley $74,380
CM Amendment 3 Green Valley $7,500
Total Construction Management $299,985
Design Harris & Associates $241,994
Design Assistance (DA) - Construction Harris & Associates Included in Design DA Amendment 1 Harris & Associates $38,890
Total Design $280,884
Combined Project Total $4,017,766
; and
WHEREAS, the total project expenditure of $4,017,766, is less than the authorized Project budget of $4,080,900, and remaining funds will be returned to the City’s unappropriated General Fund balance; and
WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby takes the following actions:
1. Accepts the contract work performed on the 2021 Street Construction and Improvements (West Side) Project; and
2. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and
3. Authorizes the City Manager to release any remaining contract retention to Ghilotti Bros, Inc. thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the November 8th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
Notice of Completion (PDF)