RESOLUTION NO.
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL AWARDING THE
CONSTRUCTION CONTRACT FOR THE KOTATE PARK REVITALIZATION
PROJECT TO OAK GROVE CONSTRUCTION AND AUTHORIZING THE CITY
MANAGER TO EXECUTE SAID AGREEMENT, AND ANY NEEDED CHANGE
ORDERS AND AMENDMENTS TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH INTEGRA PLANNING + LANDSCAPE ARCHITECTURE UP
TO THE APPROVED PROJECT BUDGET
WHEREAS, the City’s Parks Capital Plan identified the Kotate Park Revitalization Project as a near term priority project and Phase 1 of the park improvements have been designed and advertised for construction bids; and
WHEREAS, the planned improvements at the park includes replacing the play equipment in the park, creating ADA access to the park off of Linden Court, installing a restroom, incorporating new seating and landscaping around the play structures, new lighting, and landscaping including revamping the turf areas and landscaped areas; and WHEREAS, on March 22, 2020, City Council approved a design agreement with Integra Planning + Landscape Architecture to prepare construction documents and provide design assistance during construction for the Kotate Revitalization Project (Project), WHEREAS, the construction documents were completed, and the project advertised for construction bids with bids opened on November 8, 2022, and the City received three bids with the low bid from Oak Grove Construction for an amount of $1,938,713, which is 5 percent below the engineer’s cost estimate of $2,035,55; and
WHEREAS, City Staff has reviewed the bid proposal from Oak Grove Construction and has determined it to be complete and responsive and recommends it for award; and WHEREAS, on February 25, 2020, City Council approved a professional services agreement with Integra Planning + Landscape Architecture for the design of the Kotate Revitalization Project; and, on November 9, 2021, City Council approved an amendment to the agreement for additional consulting services, and the amended agreement includes design assistance during construction including reviewing submittals and preparing as-builts; and WHEREAS, it may be necessary to amend the agreement to provide Construction Management and Inspection services to ensure the proper installation of the improvements and to review the invoices, and City Staff is requesting City Council authorize the City Manager to execute any such amendments up to the approved Project budget; and WHEREAS, the Kotate Revitalization Project is included in the City’s adopted FY22/23 budget for an amount of $2,387,900 million, the total cost of the project contracts is anticipated not to exceed $2,549,860 including a desired contingency of 15 percent, staff are requesting an additional appropriation of unencumbered of General Fund reserves in an amount of $161,960; and
WHEREAS, this Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Kotate Park Revitalization Project is a minor alteration of an existing facility, therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby:
1. Awards the Kotate Park Revitalization Project construction contract to Oak Grove Construction for an amount of $1,938,713, and
2. Approves a budget amendment in an amount of $161,960 for the Kotate Park Project as an increase in expenditures as funded with transfers from the General Fund unappropriated fund balance.
3. Authorizes the City Manager to execute the construction contract and any needed change orders to the construction contract or amendments to related professional services agreements for a total project not to exceed amount of $2,549,860.
A
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the November 22nd, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney