Agenda packet — Cotati City Council, December 13, 2022

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday December 13, 2022
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org. For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber, as well as virtually through Zoom Online video conferencing, and will be available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by selecting “Join a Meeting” at zoom.us. The credentials for joining the meeting are provided below:

Webinar ID: 867 1287 7513
Passcode: 711785
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Cotati City Council Agenda December 13, 2022

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Closed Captioning/Live Translation: This meeting will be transcribed and translated live via the Zoom platform. Zoom attendees running Zoom version 5.0.2 or higher will be able to choose their preferred language and see the transcription at the bottom of their personal Zoom screen. Learn more at https://support.zoom.us by searching “closed captions.”
Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2021-01 III.B.1.) Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk.

When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - NOV 22, 2022 6:00 PM

5. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

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The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.

D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, Nixle, and Nextdoor.

6. PROCLAMATIONS
A. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI

MONARCH PLEDGE DAY

7. PRESENTATIONS
A. MID-YEAR UPDATE FROM THE CHIEF OF POLICE
It is recommended that the City Council receive a verbal update from the Police Chief on current activities, focused enforcement events, crime trends, new programs and community engagement. No action will be taken.

8. APPROVAL OF FINAL AGENDA (ACTION)

9. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2021-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested.

10. CONSENT CALENDAR (ACTION)
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A. SECOND READING AND ADOPTION OF AN ORDINANCE THAT

REMOVES THE USE PERMIT REQUIREMENT FOR MULTIFAMILY

HOUSING PROJECTS IN THE NM AND NU RESIDENTIAL ZONING

DISTRICTS AND REVISES THE ADMINISTRATIVE PROCEDURES FOR APPEALS BY THE CITY COUNCIL.

It is recommended that the City Council conduct the second reading and adopt an ordinance amending Section 17.22.020 (Allowable Land Uses) and Chapter 17.84 (Appeals) of the Cotati Municipal Code to remove the use permit requirement for proposed multifamily projects located in NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) residential zoning districts and revise the administrative procedures for appeals by the City Council.

C. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT

WITH GHD TO PROVIDE DESIGN SERVICES FOR THE REDWOOD

DRIVE AND CYPRESS AVENUE PAVEMENT REHABILITATION

PROJECT
It is recommended the City of Cotati City Council adopt a resolution approving a professional services agreement with GHD to provide design services for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project and authorize the City Manager to execute the agreement and any needed amendments and to apply for State roadway grant(s) for the subject project
D. ACCEPTANCE OF MOSAIC WALL BENCHES
It is recommended the City of Cotati City Council adopt a resolution accepting the Mosaic Wall Benches Project and direct the City Clerk to file a notice of completion E. MAIN FLUSHING AND WATER TREATMENT SERVICES FOR THE

WATER DISTRIBUTION SYSTEM
It is recommended the City of Cotati City Council by motion approve an amendment to the Standard Service Agreement with No-Des, Inc., to complete the intended extent of water main flushing services.

11. DIRECTION ON FUTURE AGENDA ITEMS

12. REGULAR AGENDA (ACTION)
A. 2022 REVIEW AND 2023 WORKPLAN FOR THE VERONDA FALLETTI RANCH
It is recommended that the City Council review and provide feedback on the proposed 2023 workplan and approve, by motion, the workplans for Farmster and Sandy Loam, including authorizing the requested funding to implement the workplans.

B. RECOGNITION OF OUTGOING CITY COUNCILMEMBERS
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It is recommended that the City Council adopt a resolution recognizing the outgoing councilmembers for their service to the community.

C. RECEPTION
The public is cordially invited to enjoy refreshments at a brief reception for the incoming and outgoing Councilmembers.

D. ADMINISTRATION OF OATH OF OFFICE AND SEATING OF THE NEW

COUNCILMEMBERS
The Deputy City Clerk will administer the oath of office to the new Councilmembers, followed by their formal seating as City Councilmembers for the City of Cotati.

E. REORGANIZATION OF CITY COUNCIL FOR CALENDAR YEAR 2023 It is recommended The City Council elect a Mayor and Vice Mayor from among its members, to be effective December 14 until December 2023.

13. CITY MANAGER'S REPORT

14. CITY COUNCIL MEMBER REPORTS
A. DISCUSSION OF COMMITTEE ASSIGNMENTS
It is recommended that each City Council member provide an informational overview their primary committee assignments, as well as any reports of general public interest.

No action will be taken.

15. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

16. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

17. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City's website, bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot, on or before December 9, 2022.
/s/ Kevin Patterson, Deputy City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday November 22, 2022
6:00 PM REGULAR MEETING

1. CALL TO ORDER

2. ROLL CALL
Attendee Name Title Status
Mark Landman Mayor Present
Susan Harvey Vice Mayor Present
Laura Sparks Councilmember Present
Ben Ford Councilmember Present
John C. Moore Councilmember Remote
Staff present: City Attorney John Bakker, City Manager Damien O’Bid, Deputy City Clerk Kevin Patterson, Police Chief Michael Parish, Director of Public Works/City Engineer Craig Scott, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Senior Planner JP Harries

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - NOV 8, 2022 6:00 PM RESULT: ACCEPTED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore

5. ANNOUNCEMENTS

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes November 22, 2022

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A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

6. APPROVAL OF FINAL AGENDA (ACTION)

7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS

8. CONSENT CALENDAR (ACTION)
Councilmember Sparks requested to pull item 8C. Mayor Landman added the item to the regular calendar.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
A. POLICE BUILDING SURVEILLANCE CAMERA REPLACEMENT AND
UPDATE
B. SMART GRANT APPLICATION SUPPORT LETTER

9. DIRECTION ON FUTURE AGENDA ITEMS

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes November 22, 2022

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None

10. PUBLIC HEARINGS (ACTION)
A. INTRODUCTION AND FIRST READING OF AN ORDINANCE THAT

REMOVES THE USE PERMIT REQUIREMENT FOR MULTIFAMILY

HOUSING PROJECTS IN THE NM AND NU RESIDENTIAL ZONING

DISTRICTS AND REVISES THE ADMINISTRATIVE PROCEDURES FOR APPEALS BY THE CITY COUNCIL.

RESULT: INTRODUCED [UNANIMOUS]
Next: 12/13/2022 6:00 PM
MOVER: Susan Harvey, Vice Mayor
SECONDER: Laura Sparks, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
Presentation by Senior Planner JP Harries
Councilmembers comment.

No public comment.

B. ADOPTION OF THE 2022 CALIFORNIA BUILDING CODE
RESULT: ADOPTED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: John C. Moore, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
Presentation by Director of Community Development Noah Housh.

Councilmembers comment.

No public comment.

11. REGULAR AGENDA (ACTION)

8. C. SECOND READING OF AN ORDINANCE TO AMEND THE CITY'S

LAND USE CODE TO FACILITATE URBAN AGRICULTURE
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Susan Harvey, Vice Mayor
AYES: Landman, Harvey, Sparks, Ford, Moore
Councilmember Sparks asked staff a question about Veronda-Falletti Ranch.

A. DIRECTION ON CITY SEAL

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes November 22, 2022

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Presentation by City Manager Damien O'Bid.

Councilmembers comment.

Public Comment:

Adrienne Lauby of Cotati
Kay Rivers of Cotati
Council provided direction to staff and the graphic artist to design a preliminary seal centering on a nature theme, with a hexagonal shape and potentially an element/texture to tie the seal to local Native history.

B. CITY COUNCIL UPDATED TEAM BUILDING PROPOSAL
Presentation by City Manager Damien O'Bid.

Councilmembers comment.

Public Comment:

Adrienne Lauby of Cotati
Council clarified that the team building activities will be separate from strategic planning, with the intent to help build rapport/understand goals while serving on City Council.

C. EQUITY AD HOC REPORT AND NEXT STEPS
RESULT: APPROVED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
Presentation by City Manager Damien O'Bid.

Councilmembers comment
Public Comment:

Kay Rivers of Cotati
Adrienne Lauby of Cotati
Marjorie Crump-Shears of Cotati
Merith Weisman of Cotati
Council was supportive of the equity measures recommended by the ad-hoc committee, and provided specific feedback on some of the measures:

Event Grant Process
-The applied rubric must meet the goals of Council

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes November 22, 2022

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-Support neighborhood groups in Cotati
-Grant for funding of first year of the event, possible sliding scale for future years Spanish Language Access to Newsletter
-Incorporate a QR code on printed newsletter, to go straight to version posted to City website in Spanish
Spanish Language Access to City Social Media
-Important to continue to explore ways translate emergency information on Nixle as quickly as possible.

Increase Participation at Police Beat Meetings
-Flyer advertising meeting should say "You are in Beat X, the meeting is here (location)," and be distributed to that beat ahead of the meeting.

Anti-Bias and Equitable Interview Practices Training
-Council expressed support for the training, and expressed support for attorney trainers, given the complexity of employment law.

D. AWARD OF CONSTRUCTION CONTRACT FOR THE KOTATE PARK

REVITALIZATION PROJECT TO OAK GROVE CONSTRUCTION
RESULT: APPROVED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: John C. Moore, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
Presentation by Director of Public Works/City Engineer Craig Scott Councilmembers comment.

No public comment.

12. CITY MANAGER'S REPORT
Report by City Manager Damien O'Bid.

13. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional events and committees.

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
No public comment.

15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes November 22, 2022

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16. ADJOURNMENT
Mayor Landman adjourned the meeting at 10:10pm.

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council
Agenda Staff Report
Item type: PRESENTATIONS
To: City Council
Subject: Mid-Year Update from the Chief of Police
Date: December 13, 2022
Written by: Michael Parish, Chief of Police
Recommendation
It is recommended that the City Council receive a verbal update from the Police Chief on current activities, focused enforcement events, crime trends, new programs and community engagement.

No action will be taken.

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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Second reading and adoption of an ordinance that removes the use permit requirement for multifamily housing projects in the NM and NU residential zoning districts and revises the administrative procedures for appeals by the City Council.

Date: December 13, 2022
Written by: Jon-Paul Harries, Senior Planner
Recommendation
It is recommended that the City Council conduct the second reading and adopt an ordinance amending Section 17.22.020 (Allowable Land Uses) and Chapter 17.84 (Appeals) of the Cotati Municipal Code to remove the use permit requirement for proposed multifamily projects located in NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) residential zoning districts and revise the administrative procedures for appeals by the City Council.

Background
On April 26, 2022, Community Development Department staff presented a draft ordinance for City Council consideration that included a suite of proposed changes to the city’s Land Use Code that would implement several General Plan and Housing Element policies and programs intended to remove barriers to multifamily housing development (See Exhibit A).

One such program, Housing Element Program 2-6, directed the city to remove the use permit requirement for proposed multifamily housing projects located in the NU (Neighborhood, Urban) zoning district. As a separate component of the draft ordinance, staff proposed that the city also remove the use permit requirement for multifamily housing in the NM (Neighborhood, Medium Density) zoning district. After significant discussion, the City Council decided to adopt several components of the draft ordinance, but chose not to remove the use permit requirement for multifamily projects in the NM and NU zoning districts. The primary concern noted by the councilmembers was that certain multifamily housing projects could have a material effect on the quality of life in Cotati, even if the project was consistent with the zoning, and the council wanted to ensure there would be opportunities for adequate public input and potentially City Council review of highly controversial projects.

On May 24, 2022, the City Council held a discussion to explore different options to address their

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concerns noted above. Staff presented three options to consider: 1) Do not implement Housing Element Program 2-6; 2) elevate all multifamily design review decisions to the City Council; and 3) revise the appeal process for City Council members, for which staff provided draft code language for consideration (See Exhibit B). After public comment and council discussion, the council directed staff to return with an ordinance that would revise the City Council appeal process, but with greater clarification on the process for a councilmember to request an appeal and how the item will be placed on the City Council agenda for discussion in conformance with the Brown Act. The council further directed staff to bring back for consideration the proposal to remove the use permit requirement in both the NM and NU zoning districts.

Analysis/Discussion
Elimination of Use Permit requirement for multifamily projects in NM and NU zones As shown in Exhibit 1 of the proposed ordinance, the ordinance would eliminate the use permit requirement for all multifamily housing projects located in the NM and NU zoning districts.

Eliminating the use permit requirement for multifamily housing developments is a permit streamlining measure that contributes to implementation of General Plan Action LU 4a and Housing Element Programs 2-6 and 3-9:
• Action LU 4a: Review and update the City’s development permitting process to provide a streamlined and straightforward process. At a minimum, the review may consider:
o Methods to streamline and simplify the process, including the process for review by City staff as well as various committees and commissions. o Opportunities to reduce redundancies and delays.
• Program 2-6: Barrier Removals for Multi-Family Development o The Land Use Code will be amended to remove two potential barriers to the provision of multi-family housing. One amendment will be to remove the Conditional Use Permit requirement for multi-family development of five or more units in the NU Zone, and the second is to reduce the parking requirements for studio, one-, two-, and three-bedroom units (currently 2.25 spaces) to one space for studio and one-bedroom units and no more than two spaces for two- and three-bedroom units. • Program 3-9: Monitor Use Permit Requirements for Affordable Housing o Monitor the requirement for a Use Permit for multi-family projects larger than 4 units in the NU Zone to ensure that affordable housing projects are being accommodated. If the requirement for a Use Permit is shown to be an impediment to the development of affordable housing projects in the NU Zone, review the feasibility of allowing multifamily projects larger than 4 units in the NU Zone as a Permitted Use.Housing Element Programs 2-6 and 3-9 specifically direct the city to consider eliminating the use permit requirement in the NU zoning districts, and the proposed ordinance would fulfill this direction. Additionally, the proposed ordinance would remove the use permit requirement for multifamily housing in the NM zoning districts. Eliminating

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the use permit requirement in the NM district implements the more general direction provided in Action LU4a.

It is important to note that the proposed zoning amendments will not make the review and permitting of multifamily developments in NM and NU districts a ministerial process or allow future multifamily developments by-right. Design review approval from the Planning Commission or City Council at a noticed public hearing would still be required.

The NM and NU zoning districts are areas where the city has already determined multifamily housing development is appropriate and desirable. The primary effects from eliminating the use permit requirement in NM and NU zoning districts would be that the California Environmental Quality Act (CEQA) review would be limited to aspects of design review, and the city would not be required to make certain use permit findings prior to project approval. However, since multifamily housing projects will remain subject to design review approval, the City will still be required to make similar use permit findings prior to project approval.

Given the city’s examination and consideration of areas when they are initially zoned for multifamily development, the redundancy in the findings to approve design review and the findings to approve a use permit, and because all areas zoned NM and NU in the city are urban infill locations, staff has concluded that there would not be adverse impacts or reduced project scrutiny by eliminating the use permit requirement for multifamily housing projects located in the NM and NU zoning districts.

Amendment to the administrative procedures for City Council Appeals As shown in Exhibit 2 of the proposed ordinance, the ordinance would provide an administrative procedure for a councilmember to request a City Council appeal of a decision made by the Community Development Director or Planning Commission. The ordinance eliminates Section

17.84.050 of the Cotati Municipal Code (Directed referral) and creates Section 17.84.030(a)(3), as follows:

3. City Council. A member of the council, in their official capacity, may request that the City Council appeal an action of the director or commission, if the basis of the request is that the subject action may have significant and material effects on the quality of life in the City of Cotati. The request for a council appeal shall be submitted in writing to the city manager within ten calendar days of the action which is the subject of the request.
a. If a request for a council appeal of a director or commission action is made by a councilmember, there shall be a presumption applied that the basis for the request is because the subject action may have significant and material effects on the quality of life within the City of Cotati.

Notwithstanding Section 17.84.030(B), no other basis shall be stated by the councilmember in a written request submitted in their official capacity.

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b. The city clerk shall schedule consideration of a councilmember’s request for appeal on the next available regularly scheduled council meeting agenda following receipt of the written request. c. The council’s decision to appeal an action of the director or commission shall require a majority vote of the council. d. If the council votes to appeal an action by the director, then the appeal shall be heard by the commission in compliance with provisions of this Chapter. If the council votes to appeal an action by the commission, then the appeal shall be heard by the council in compliance with the provisions of this Chapter.

The proposed code section above provides a process for a councilmember to request that the City Council appeal a decision of the director or Planning Commission. The process closely resembles the appeal process available to any person. After a decision by the director or commission, a councilmember, acting in their official capacity, would have 10 days in which to notify the city manager in writing that they request the City Council consider appealing the action. Upon receipt of the request, the city clerk will schedule the request on the next available City Council agenda for discussion and potential action. If a majority of the Council decides to appeal the staff or commission decision, then the appeal will be heard by the review authority as set forth in Chapter 17.60 of the Cotati Municipal Code (Permit Application Filing and Processing). Per the provisions of Chapter 17.60, the Planning Commission hears appeals of director decisions, and the City Council hears appeals of Planning Commission decisions.

As noted in the staff report for the council discussion held on May 24, 2022, the current process for a “directed referral,” as set forth in Section 17.84.050, is problematic from a processing standpoint and may be contrary to state law because it provides a process for a single councilmember to bypass the Planning Commission’s review of a matter that would normally fall within the commission’s purview. The proposed ordinance would eliminate the directed referral section.

Financial Considerations
The proposed ordinance is not expected to have a financial impact on the City. Costs associated with the review and permitting of multifamily projects are recovered through application fees and deposits in accordance with the city’s cost recovery policy. Appellants of director or commission decisions normally submit an application fee with the appeal application; however, the costs associated with a City Council appeal would be paid from the city’s general fund, but these costs are not expected to be significant.

Environmental Issues
The ordinance to amend the Land Use Code to remove the use permit requirement for proposed multifamily projects located in NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) zoning districts fulfills certain policies and objectives identified in the 2015 General Plan

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and Housing Element, and is consistent with the Final Environmental Impact Report (SCH# 2013082037) for the Cotati General Plan Update (certified on March 24, 2015 (Resolution No. 2015-11)); therefore, pursuant to Section 15168 of the CEQA Guidelines, no further environmental review is required. Further, pursuant to CEQA Guidelines Section 15378, the amendments to the administrative procedures for City Council appeals is not a project that could result in either a direct or indirect physical change in the environment and thus is not subject to CEQA.

Attachments:

EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (DOC) EXHIBIT B - May 24, 2022 discussion on draft City Council appeals (DOC)

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Cotati City Council
Agenda Staff Report
Item type: PUBLIC HEARINGS (ACTION)
To: City Council
Subject: Introduction of an ordinance amending the Cotati Land Use Code to streamline the review and permitting of certain multifamily housing projects and remove barriers to multifamily housing development.

Date: April 26, 2022
Written by: Jon-Paul Harries, Senior Planner
Recommendation
It is recommended that the City Council hold a public hearing and introduce the ordinance amending Title 17 of Cotati Municipal Code (Land Use) to streamline the review and permitting of certain multifamily housing projects and remove barriers to multifamily housing development.

Background
The attached proposed ordinance is intended to implement several of the action items and programs set forth in Cotati’s General Plan that would streamline the review and permitting of certain multifamily housing projects and remove barriers to multifamily development.

Multifamily development is permitted in the residential NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) zoning districts, and can also be developed as part of a mixeduse project in the city’s commercial zones and specific plan areas. The proposed ordinance would only affect multifamily projects in the NM and NU zoning districts and amends the Land Use Code as follows:

1. Increases the maximum allowed land coverage on parcels in the NM zoning districts from 50% to 55%.

2. Increases the maximum allowed land coverage on parcels in the NU zoning districts from 60% to 75%.

3. Increases the maximum allowed height in the NU zoning district from 28 feet to 35 feet.

Currently, structures in the NU zoning district can be built to 35 feet in height only if granted a use permit or if 40 percent or more of the units in the development will be affordable to extremely low- and very low-income households.

4. Removes the requirement for a use permit to develop multifamily housing in the NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) zoning districts, and would identify multifamily housing development as a Permitted Use in the MN and NU

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) zoning districts. New or expanded multifamily developments, however, would still be subject to discretionary Design Review approval by the Planning Commission or City Council depending on the project.

Analysis/Discussion
Meeting the housing needs of Cotati’s residents as well as accommodating the city’s share of regional housing needs is identified as an important goal for Cotati in the city’s General Plan and its Housing Element. Cotati’s General Plan identifies many goals, policies, and programs related to the retention and development of affordable and market-rate housing. Among them are several specific action items and programs related to multifamily housing development that would streamline the review and permitting of certain multifamily housing projects and remove some barriers to multifamily housing development, including the following:

General Plan - Land Use Element
• Action LU 1b: Review the standards provided in the Land Use Code and amend as necessary for consistency with General Plan policies and allowed uses, including:
o Increase maximum building height in the Neighborhood, Urban zone to 35 feet, without the requirement for a use permit.
o Increase the maximum site coverage to 55% in the Neighborhood, Medium Density zone and to 75% in the Neighborhood, Urban zone. • Action LU 4a: Review and update the City’s development permitting process to provide a streamlined and straightforward process. At a minimum, the review may consider:
o Methods to streamline and simplify the process, including the process for review by City staff as well as various committees and commissions. o Opportunities to reduce redundancies and delays.

General Plan - Housing Element
• Program 2-6: Barrier Removals for Multi-Family Development o The Land Use Code will be amended to remove two potential barriers to the provision of multi-family housing. One amendment will be to remove the Conditional Use Permit requirement for multi-family development of five or more units in the NU Zone, and the second is to reduce the parking requirements for studio, one-, two-, and three-bedroom units (currently 2.25 spaces) to one space for studio and one-bedroom units and no more than two spaces for two- and threebedroom units. • Program 3-9: Monitor Use Permit Requirements for Affordable Housing o Monitor the requirement for a Use Permit for multi-family projects larger than 4 units in the NU Zone to ensure that affordable housing projects are being accommodated. If the requirement for a Use Permit is shown to be an impediment

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) to the development of affordable housing projects in the NU Zone, review the feasibility of allowing multi-family projects larger than 4 units in the NU Zone as a Permitted Use.

Amendments to certain development standards to be consistent with the General Plan Action LU 1b, noted above, directs the city to amend or “clean up” its zoning code to be consistent with specific development policies adopted as part of the General Plan. The General Plan development policies addressed in the proposed ordinance include: 1) increasing the maximum amount of land coverage allowed on parcels in the NM zoning districts from 50% to 55%, 2) increasing the maximum amount of land coverage allowed on parcels in the NU zoning districts from 60% to 75%, and 3) allowing for 35-foot-high structures without a use permit in the NU zoning district.

Changing these zoning code standards to be consistent with the General Plan will remove barriers to multifamily housing development by allowing for a small, but not insignificant, increase in development capacity in the NM and NU zoning districts. Developers have expressed that the land coverage limitations can make it difficult to achieve density minimums and provide adequate parking. Increasing the amount of allowable land coverage in the NM and NU districts will allow for larger structures and parking areas and will help to alleviate this barrier to multifamily development. Similarly, allowing for 35-foot-tall structures in the NU zoning district without a Use Permit can serve to streamline the review and permitting of multifamily housing projects. As further discussed below, City approval of multifamily housing projects will not be a ministerial procedure and such projects will still be subject to a public discretionary Design Review process and the City will be required to make findings similar to those for a Use Permit prior to project approval.

Elimination of Use Permit requirement for multifamily projects in NM and NU zones Eliminating the Use Permit requirement for multifamily housing developments is a permit streamlining measure that contributes to implementation of General Plan Action LU 4a and Housing Element Programs 2-6 and 3-9 identified above. The proposed draft ordinance would eliminate the Use Permit requirement for all multifamily housing projects located in the NM and NU zoning districts (see Figure 1 on the following page).

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) Figure 1 – Cotati Zoning Map
* Note: There are no NM or NU zoning districts located west of Highway 101

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) Housing Element Programs 2-6 and 3-9 specifically direct the city to consider eliminating the use permit requirement in the NU zoning districts. This amendment is included in the draft ordinance. Additionally, the proposed ordinance includes NM in the zoning districts where a use permit would not be required. Staff has included the NM district in the proposed ordinance because eliminating the use permit requirement implements the more general direction provided in Action LU4a and, as further discussed below, will not make the review and permitting of multifamily developments a ministerial process or allow future multifamily developments byright. Design review approval from the Planning Commission or City Council at a noticed public hearing would still be required.

The NM and NU zoning districts are areas where the City has already determined multifamily housing development is appropriate and desirable. The primary effects from eliminating the use permit requirement in NM and NU zoning districts would be that the California Environmental Quality Act (CEQA) review would be limited to aspects of design review, and the city would not be required to make certain use permit findings prior to project approval. However, since multifamily housing projects will remain subject to design review approval, the City will be required to make the certain findings prior to project approval. As shown in the following table, the findings to approve a use permit are very similar to the findings to approve design review and are largely redundant.

Staff report continues on the following page

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) Table 1 – Use Permit v. Design Review Findings
Use Permit Findings
CMC §17.62.050(F)
Design Review Findings
CMC §17.62.040(F-G)

1. The proposed use is allowed within the
applicable zoning district and complies with
all other applicable provisions of this land
use code and the municipal code;

2. The proposed use is consistent with the
general plan and any applicable specific
plan;

3. The design, location, size, and operating
characteristics of the proposed activity are
compatible with the existing and future land
uses in the vicinity;

4. The site is physically suitable for the type,
density and intensity of use being proposed,
including access, utilities, and the absence
of physical constraints; and

5. Granting the permit would not be
detrimental to the public interest, health,
safety, convenience, or welfare, or
materially injurious to persons, property, or
improvements in the vicinity and zoning
district in which the property is located.

1. Project complies with Section 17.62.040
(Design Review);

2. Provides architectural design, building
massing and scale appropriate to and
compatible with the site surroundings and
the community;

3. Provides attractive and desirable site layout
and design, including building
arrangement, exterior appearance and
setbacks, drainage, fences and walls,
grading, landscaping, lighting, signs, etc.;

4. Provides efficient, safe, and visually
attractive public access, circulation and
parking;

5. Provides appropriate open space and
landscaping, including the use of waterefficient landscaping, and native plants where appropriate;

6. Addresses site planning design
considerations related to city services,
traffic flows and patterns, and
environmental conditions in a manner that
ensures maximum aesthetic cohesiveness;

7. Is consistent with the general plan and
applicable specific plans; and

8. Complies with any applicable city design
guidelines, design standards, and/or design
review policies.

Given the city’s examination and consideration of areas when they are initially zoned for multifamily development, the redundancy in the findings to approve design review and the findings to approve a use permit, and given that all areas zoned NM and NU in the city are urban infill locations, Staff has concluded that there would be minimal adverse impacts or reduced project scrutiny by eliminating the use permit requirement for multifamily housing projects located in the NM and NU zoning districts.

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) Planning Commission
On March 7, 2022, the Planning Commission, by a vote of 3 to 1, adopted Resolution PC-2022-3 recommending City Council approval of the proposed ordinance (see Exhibit A). The Commission questioned how the development potential of individual parcels would be affected by the ordinance, and sought clarification on the differences between use permit approvals and design review approvals. The Commission was supportive of the ordinance, but one dissenting Commissioner felt that some multifamily projects could have a significant impact on a neighborhood and that the use permit requirement allowed for increased scrutiny and evaluation of a project beyond its design.

Financial Considerations
The proposed ordinance will not have a direct adverse financial impact on the city. The staff time to prepare the ordinance will be reimbursed through a portion of the SB 2 Planning Grant awarded to the city in 2019. Staff time to review and process multifamily housing projects is recovered through design review application and building permit fees.

Environmental Issues
Section 15168(c) of the California Environmental Quality Act (CEQA) Guidelines provides that certain projects are exempt from further environmental review if they are consistent with a previously adopted General Plan Environmental Impact Report (EIR). CEQA Guidelines Section 15168(c) states that “later activities in the program must be examined in the light of the program EIR to determine whether an additional environmental document must be prepared.” The proposed code changes are a “later activity” of the program EIR that was certified for the Cotati General Plan. Relative to what was analyzed in the program level EIR, the proposed code changes do not result in environmental effects that were not previously examined. As such, pursuant to CEQA Guidelines Sections 15162 and 15163, no subsequent or supplemental EIR is required. In accordance with CEQA Guidelines Section 15168(c)(2), the City can “approve the activity as being within the scope of the project covered by the program EIR, and no new environmental document would be required.” Further, the requirement that multifamily housing developments must receive Design Review approval (a discretionary action) ensures multifamily housing projects will undergo environmental review under CEQA to address site specific environmental concerns.

Cotati General Plan EIR
The Cotati General Plan was adopted March 24, 2015, by Resolution Number 2015-12. The General Plan identifies the City’s vision for the future and provides a framework to guide decisions on growth, development, and conservation of open space in a manner consistent with the goals and priorities of residents and businesses. The City of Cotati General Plan program level EIR provides for streamlining and/or tiering opportunities under CEQA Guidelines Section 15168.

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) The Cotati General Plan Update EIR (SCH No. 2013082037), was certified on March 24, 2015 by Resolution Number 2015-11. The General Plan EIR reviewed potentially significant environmental effects resulting from plan implementation and identified policies that mitigate impacts. Nonetheless, significant and unavoidable impacts were determined to occur under the General Plan. Therefore, the City adopted a statement of overriding considerations, which balance the merits of approving the Plan despite the significant environmental effects.

A copy of the City of Cotati’s General Plan and EIR are available at the Community Development Department, 201 West Sierra Avenue, Cotati, California 94931, during normal business hours, and online at http://cotati.generalplan.org/.

Consistency with the City of Cotati General Plan and EIR (CEQA Guidelines section 15168) The City of Cotati is proposing changes to the Land Use Code to streamline the review and permitting of multifamily housing developments and remove barriers to their development. The code changes are intended to encourage housing development within existing urbanized areas near jobs and transit in accordance with the General Plan and Housing Element goals and policies. As discussed above, the proposed Land Use Code changes implement specific action items and programs identified in the General Plan and Housing Element, including:
• Action LU 1b: Review the standards provided in the Land Use Code and amend as necessary for consistency with General Plan policies and allowed uses; • Action LU 4a: Review and update the City’s development permitting process to provide a streamlined and straightforward process;
• Program 2-6: Barrier Removals for Multi-Family Development; and • Program 3-9: Monitor Use Permit Requirements for Affordable Housing The proposed zoning amendments implement the General Plan and Housing Element and were analyzed in the EIR. The proposed code changes do not result in new unexamined environmental effects; therefore, no further environmental analysis is required.

Attachments:

EXHIBIT A - Planning Commission Resolution PC-2022-3(DOC)

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Attachment: EXHIBIT A: April 26, 2022, Staff Report - Multifamily Streamlining (Multifamily use permits and City Council appeals) Cotati City Council
Agenda Staff Report
Item type:

To: City Council
Subject: DISCUSSION OF POTENTIAL ORDINANCE AUTHORIZING CITY

COUNCIL APPEALS OF APPROVALS UNDER ZONING ORDINANCE
Date: May 24, 2022
Written by: Noah Housh, Director of Community Development Recommendation
It is recommended that the City Council review the information provided by staff, consider the various options identified and provide direction on a potential ordinance.

Background
On April 26, 2022, staff from the Community Development Department presented an Ordinance which included suite of proposed changes to the City’s land use code, implementing several General Plan and Housing Element policy and programs. These policies and programs provided direction to make changes regarding the City’s development review process for housing projects.

Housing Element Program 2-6 directed the removal of the Use Permit requirement for multifamily housing in the Neighborhood Urban (NU) Zoning District. As a separate component of this Ordinance, staff had included another recommended change to remove the Use Permit requirement for multi-family housing in the Neighborhood Medium (NM) Density Zoning District. Design Review approval from the Planning Commission in a fully noticed public hearing would remain under proposed changes.

Analysis/Discussion
In discussing the removal of the Use Permit requirement for multi-family housing in the NU and NM zoning districts, a majority of the City Council expressed a desire to explore options to mitigate the potential for problematic projects to move forward absent additional public input.

Specifically, they requested further discussion on the following options:

1. Not implementing Housing Element Program 2-6, which would remove the Use Permit requirement for multi-family housing in the NU District, or

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Attachment: EXHIBIT B - May 24, 2022 discussion on draft City Council appeals (Multifamily use permits and City Council appeals)

2. Elevating all multi-family Design Review decisions to the City Council.

As indicated in the hearing, one of the goals in implementing this program is to assist the City in the adoption and approval of the City’s pending 6th Cycle Housing Element by the State Department of Housing and Community Development (HCD). Given the recent experiences of Southern California cities, many of which had their Housing Elements rejected, it is believed that the City will be better positioned to get certified by completing a program that was committed to in the existing Housing Element.

In response, staff has researched the potential impacts from the implementation of either of these directions with our Housing Element consultant (Jane Riley, 4Leaf), who was of the opinion (of the two choices above) that the identified targeted change in the Design Review process would likely be viewed as an added “impediment’ to the development of housing units, making rejection of the City’s 6
th Cycle Housing Element more likely. If this was the only option, our Housing Element Consultant suggested that it would be better to not implement Program 2-6.

While staff sees full implementation of Housing Element 2-6 as an important step, given the concerns raised by a majority of the City Council, staff has sought to identify a third option.

Option 3: Changes to the general Appeal Process
In jurisdictions throughout the State, it is common for the appeal chapter of the municipal code to include a provision that allows the City Council to appeal any land use action of a lower decision-making authority. In Sonoma County, the Town of Windsor and City of Sonoma have similar provisions. These policies are generally intended to ensure decisions that are deemed to have a significant or material impact on the quality of life of members of the community are thoroughly vetted and decided by those directly elected to represent those community members.

The Cotati Municipal Code currently has an allowance, but staff is recommending new language and deleting existing problematic language.

Given direction from the City Council, staff has proposed new language to create a process for a majority of City Council members to appeal any land use decision of a lower decision body within a given time frame. Draft ordinance language is provided below, and the existing Appeal Code language is attached for context.

17.84.030(A)(3)

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Attachment: EXHIBIT B - May 24, 2022 discussion on draft City Council appeals (Multifamily use permits and City Council appeals) City Council. The City Council may appeal any action of the Director of Community Development or Planning Commission. The decision to appeal an action must be made within 30-days following the action of the Director of Community Development or Planning Commission and shall require a majority vote of the City Council. The decision to appeal shall be made at the time the City Council agenda grants the City Council the opportunity to provide direction on future agenda items. If an appeal is made by the City Council, there shall be a presumption that the appeal is based on the concern that the appealed action may have significant and/or material effects on the quality of life of the citizens residing within the City of Cotati. No other reason need be or shall be stated by the City Council. No inference of bias shall be made because of such an appeal. Such an appeal shall be a de novo decision.

Additionally, in researching this item, staff discovered existing text in the appeals section that is recommended for removal, as it is problematic from a process standpoint and may trigger legal challenges if used. Therefore, in the existing Appeal Code language, staff recommends also striking the entirety of section “17.84.050 Directed Referral”.

It is believed that these proposed changes will both remove a potential existing impediment to housing and broadly ensure that decisions that are deemed to have a significant or material impact on the quality of life of members of the community are thoroughly vetted and decided by those directly elected to represent those community members.

Permitted or Conditional Use Permit?
Finally, it should be clarified that the Housing Element Program 2-6 specifically focused on removal of the use permit for multifamily development in the NU zone. Staff suggested that this also be extended to the NM zone, under the general policy to remove impediments, and this seemed to be consistent with the change to NU. Additionally, the use permit is not believed to add much value over the existing design review process. However, the City Council has the option to not take the staff recommendation on NM and only remove the use permit requirement for the NU zone, consistent with the specific program language.

Staff requests City Council direction and feed back on the proposed ordinance changes.

Financial Considerations
The direct and quantifiable impacts of this decision are identified as the cost of the staff time to

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Attachment: EXHIBIT B - May 24, 2022 discussion on draft City Council appeals (Multifamily use permits and City Council appeals) the general fund in working on the proposed Ordinance and code revisions. This is generally anticipated to be between 20-40 hours to bring such an ordinance before the City Council. There may be indirect or un-anticipated costs associated with not implementing the adopted Housing Element programs, however, these are uncertain and unable to be quantified.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

Attachments:

Chapter 17.84 APPEALS (PDF)

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Attachment: EXHIBIT B - May 24, 2022 discussion on draft City Council appeals (Multifamily use permits and City Council appeals) ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COTATI AMENDING SECTION 17.22.020 (ALLOWABLE LAND USES) AND CHAPTER 17.84 (APPEALS)

OF THE COTATI MUNICIPAL CODE TO REMOVE THE USE PERMIT

REQUIREMENT FOR PROPOSED MULTIFAMILY PROJECTS LOCATED IN NM (NEIGHBORHOOD, MEDIUM DENSITY) AND NU (NEIGHBORHOOD, URBAN)

RESIDENTIAL ZONING DISTRICTS AND REVISE THE ADMINISTRATIVE

PROCEDURES FOR APPEALS BY THE CITY COUNCIL
WHEREAS, the availability and affordability of housing is a substantial concern for individuals of all demographics, ages, and economic backgrounds in communities throughout California; and
WHEREAS, over the last several years the State of California has adopted numerous legislative bills intended to increase the supply of housing in California, including the Building Jobs and Homes Act (SB 2, 2017) which supported development of this ordinance through its SB 2 Planning Grants program; and
WHEREAS, on March 24, 2015, the City Council adopted the updated Cotati General Plan, and on May 19, 2015, the City Council adopted the Housing Element, which sets forth policies and programs intended to remove constraints and promote the development of additional affordable housing in Cotati; and
WHEREAS, adoption of changes to the Land Use Code are necessary to implement the objectives of the General Plan and Housing Element; and WHEREAS, on March 7, 2022, the Planning Commission held a duly noticed public hearing to consider a package of Land Use Code amendments to streamline the review of multifamily housing projects and remove barriers to multifamily housing development, including the proposed Land Use Code amendments that would remove the use permit requirement for multifamily housing in the NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) zoning districts, and recommended City Council approval of the proposed zoning changes; and
WHEREAS, on April 26, 2022, the City Council held a duly noticed public hearing to consider a package of Land Use Code amendments to streamline the review of multifamily housing projects and remove barriers to multifamily housing development, during which the City Council decided to approve some of the proposed amendments, but chose not to remove the use permit requirement for multifamily housing in the NM and NU zoning districts; and WHEREAS, on May 24, 2022, at a regularly scheduled City Council meeting, the council held a discussion on a potential ordinance to amend the process for City Council appeals of director and Planning Commission decisions, and directed staff to develop such an ordinance for consideration by the council. The council further directed staff to bring back for consideration the proposal to remove the use permit requirement for multifamily housing

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developments in the NM and NU zoning districts; and
WHEREAS, on November 21, 2022, the Planning Commission held a duly noticed public hearing to consider the proposed Land Use Code amendments and recommended that the City Council approve the implementing ordinance; and
WHEREAS, on November 22, 2022, the City Council held a duly noticed public hearing to consider the proposed Land Use Code amendments at which time all interested persons were given an opportunity to be heard.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COTATI DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals Made Findings.

The above recitals are true and constitute a part of the findings made by the City Council in adopting this ordinance.

SECTION 2. Record.

The Record of Proceedings (“Record”) upon which the City Council makes its decision includes, but is not limited to: 1) the General Plan and its Housing Element adopted by the City Council in 2015, 2) the Final Environmental Impact Report (FEIR) certified for the General Plan, and 3) all staff reports, city files, records, and other documents prepared for and/or submitted to the City Council related to the adoption of the zoning amendments.

SECTION 3. Compliance with the California Environmental Quality Act (CEQA).

The City Council of the City of Cotati does hereby find that the ordinance to amend the Land Use Code to remove the use permit requirement for proposed multifamily projects located in NM (Neighborhood, Medium Density) and NU (Neighborhood, Urban) zoning districts fulfills certain policies and objectives identified in the 2015 General Plan and Housing Element, and is consistent with the Final Environmental Impact Report (SCH# 2013082037) for the Cotati General Plan Update (certified on March 24, 2015 (Resolution No. 2015-11)); therefore, pursuant to Section 15168 of the CEQA Guidelines, no further environmental review is required.

The City Council further finds that the amendments to the administrative procedures for City Council appeals is not a project that could result in either a direct or indirect physical change in the environment and is not subject to CEQA.

SECTION 4. Amendments to the Cotati Municipal Code.

The amendments to Section 17.22.020 (Allowable Land Uses) - Table 2-2 “Allowed Land Uses and Permit Requirements for Low Density and Neighborhood Zones” and Chapter 17.84 (Appeals) of the Cotati Municipal Code, attached to and made a part of this ordinance as Exhibits 1 and 2 (strikethrough = deletion; underline = addition), are hereby adopted.

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SECTION 5. Severability.

The provisions of this ordinance are severable and if any provision, clause, sentence, word, or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the ordinance or their applicability to other persons or circumstances.

SECTION 6. Effective Date.

This ordinance shall be in full force and effect thirty (30) days after its final passage.

SECTION 7. Publication or Posting.

The City Clerk of the City of Cotati shall cause this ordinance to be published or posted as required in Section 36933 of the Government Code of the State of California.

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
___________________________
John Bakker, City Attorney
This document is a true and correct copy of Ordinance Number and has been published or posted pursuant to law. California Government Code § 40806
_______________________________
Kevin Patterson, Deputy City Clerk

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EXHIBIT 1
COTATI MUNICIPAL CODE 17.22.020
Table 2-2
Allowed Land Uses and Permit Requirements for Low Density and Neighborhood Zones P Permitted Use, Zoning Clearance required
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
– Use not allowed
Land Use(1)
Permit Required by District

OSC OSR RR RVL NL NM NU
Specific
Use
Regulations
Agricultural and Open Space Uses
Agricultural accessory structure UP – P P – – – 17.42.020 Animal keeping S S S S S S S 17.42.040
Crop production, horticulture, orchard, vineyard – – UP – – – – Plant nursery – – UP – – – –
Winery, small scale – – UP (2) – – – –
Industry, Manufacturing and Processing, Wholesaling
Artisan/craft product manufacturing – – UP (3) – – – –
Recreation, Education and Public Assembly Uses
Community garden – MUP MUP MUP MUP MUP MUP
Equestrian facility – UP UP – – – –
Meeting facility, public or private – – – – UP UP UP
Park UP P P P P P P
Playground – P P P P P P
Private residential recreation facility – – – UP UP UP UP School – Elementary, middle, secondary – – – UP UP UP – Residential Uses
Accessory dwelling unit – – P P P P P 17.42.170
Caretaker quarters UP – – – – – –
Cottage housing – – – – S S S 17.42.125

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Attachment: EXHIBIT 1 - Amendments to CMC Section 17.22.020 (Allowable Land Uses) (Multifamily use permits and City Council appeals) P Permitted Use, Zoning Clearance required
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
– Use not allowed
Land Use(1)
Permit Required by District

OSC OSR RR RVL NL NM NU
Specific
Use
Regulations
Home occupation – – P P P P P 17.42.080
Junior accessory dwelling unit – – P P P – – 17.42.170
Mobilehome park – – UP UP UP UP UP 17.42.110
Mobile/manufactured home – – P P P P P 17.42.110
Multifamily housing, 2 units – – – – UP P P 17.42.120
Multifamily housing, 3 or 4 units – – – – – UPP P 17.42.120 Multifamily housing, 5 to 9 units – – – – – UPP UPP 17.42.120 Multifamily housing, 10 or more units – – – – – – UPP 17.42.120 Multifamily housing, up to 100 units with 25%
affordable
– – – – – – P 17.42.120
Organizational house (sorority, monastery, etc.) – – – – – – UP Residential accessory use or structure – – P P P P P 17.42.160 Residential care facility for the elderly (RCFE) – – UP UP UP UP UP Residential care, 11 or more clients – – UP UP UP UP UP Residential care, 6 or fewer clients, in a single-family dwelling
– – P P P P P
Residential care, 7 to 10 clients – – UP UP UP UP UP
Residential component of a mixed use project – – – – UP UP UP 17.42.100 Rooming or boarding house – – – – – – UP
Single-family dwelling – – P P P UP(4) UP(4)
Retail Trade
Accessory retail and services – – – – UP UP UP
Convenience store, 1,200 sq. ft. or less – – – – UP UP UP Produce stand – – UP – – – – 17.42.130
Services – Business and Professional
Medical services – Extended care – – – – – UP UP
Office – Accessory – P P P P P P
Services

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Attachment: EXHIBIT 1 - Amendments to CMC Section 17.22.020 (Allowable Land Uses) (Multifamily use permits and City Council appeals) P Permitted Use, Zoning Clearance required
MUP Minor Use Permit required
UP Use Permit required
S Permit requirement set by Specific Use Regulations
– Use not allowed
Land Use(1)
Permit Required by District

OSC OSR RR RVL NL NM NU
Specific
Use
Regulations
Adult day care – 6 or fewer clients – – P P P P P
Adult day care – 7 to 14 clients – – UP UP UP UP UP
Adult day care – 15 or more clients – – UP UP UP UP UP
Child day care – Small family day care home – – P P P P P Child day care – Large family day care home – – P P P – – 17.42.060 Child day care – Day care center – – – – – UP UP 17.42.060 Kennel, animal boarding – – UP – – – –
Lodging – Bed and breakfast inn (B&B) – – UP UP – – – 17.42.050 Personal services – 1,000 sq. ft. or less – – – – – UP UP Public safety facilities – – UP UP UP UP UP
Transportation, Communications and Infrastructure
Solar collector S S S S S S S 17.30.084
Windmills – – UP – – – – 17.42.190
Key to Zoning District Symbols
OSC Open Space – Conservation NL Neighborhood – Low Density OSR Open Space – Recreation NM Neighborhood – Medium Density RR Rural Residential NU Neighborhood – Urban
RVL Residential, Very Low Density
Notes:
(1) See Article 9 of this title for land use definitions. (2) May be approved only in conjunction with an on-site vineyard of three acres or larger. (3) May be approved only on a site of three acres or larger. (4) Use permit approval shall require that the review authority first find that the location of a proposed single-family dwelling on a parcel that may be further subdivided will not preclude future subdivision and development in compliance with the general plan.

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Attachment: EXHIBIT 1 - Amendments to CMC Section 17.22.020 (Allowable Land Uses) (Multifamily use permits and City Council appeals) EXHIBIT 2
Chapter 17.84

APPEALS
Sections:

17.84.010 Purpose.

17.84.020 Appeal subjects and jurisdiction.

17.84.030 Filing of appeals.

17.84.040 Processing of appeals.

17.84.050 Directed referral.

17.84.010 Purpose.

This chapter establishes procedures for the appeal and review of determinations and decisions of the director or commission.

17.84.020 Appeal subjects and jurisdiction.

A. Director Decision. A determination or decision by the director or department staff may be appealed to the commission.

B. Director Decision on Design Review. A decision of the director in relation to the design review process may be appealed to the commission. See Section 17.62.040 (Design review).

C. Commission Decision. A decision by the commission may be appealed to the council.

17.84.030 Filing of appeals.

A. Eligibility. An appeal may be filed by:

1. Any person affected by an administrative determination or action by the director, as described in Section 17.84.020(A);

2. In the case of a planning permit and/or hearing decision described in Section 17.84.020, by anyone who, in person or through a representative, presented testimony at a public hearing in connection with the decision being appealed, or who otherwise informed the city in writing of the nature of their concerns before the hearing or determination.

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Attachment: EXHIBIT 2 - Amendments to CMC Chapter 17.84 (Appeals) (Multifamily use permits and City Council appeals) of Cotati. Notwithstanding Section 17.84.030(B), no other basis shall be stated by the councilmember in a written request submitted in their official capacity. b. The city clerk shall schedule consideration of a councilmember’s request for appeal on the next available regularly scheduled council meeting agenda following receipt of the written request.
c. The council’s decision to appeal an action of the director or commission shall require a majority vote of the council.
d. If the council votes to appeal an action by the director, then the appeal shall be heard by the commission in compliance with provisions of this Chapter. If the council votes to appeal an action by the commission, then the appeal shall be heard by the council in compliance with the provisions of this Chapter.

B. Timing and Form of Appeal. Appeals shall be filed with the director, on a city application form, within ten calendar days after the date of the decision or action being appealed. The appeal shall include the required filing fee. The written appeal shall specifically state the pertinent facts of the case and the basis for the appeal.

C. Scope of Planning Permit Appeals. An appeal of a decision by the director or commission on a planning permit shall be limited to issues raised at the public hearing, or in writing before the hearing, or information that was not known at the time of the decision that is being appealed.

D. Action Being Appealed Suspended. Pending a decision on an appeal in compliance with this land use code, all rights emanating from the permit, license, or other entitlement that is the subject of the appeal, and all relevant time periods, shall be suspended.

E. Multiple Actions. In the event an appeal is filed regarding a decision on one of multiple permits or city approvals concurrently granted for a single project (for example, the approval of a use permit is appealed on a project for which a negative declaration was approved at the same time), all concurrently granted city permits and approvals for the project shall be automatically appealed, and shall be considered and acted upon in compliance with this chapter.

17.84.040 Processing of appeals.

A. Scheduling of Hearing. After an appeal has been received in compliance with Section 17.84.030, the director shall schedule the matter for a commission agenda, or the city clerk shall schedule the matter for a council agenda, as applicable to the appeal.

B. Report. After the appeal hearing has been scheduled, the director shall prepare a report on the matter, and forward the report to the appropriate appeal body.

C. Joining an Appeal. Only persons who file an appeal within the ten-day appeal period in compliance with Section 17.84.030 shall be considered appellants of the matter under appeal.

1. Any person who wishes to join an appeal shall follow the same procedures for an appellant in compliance with Section 17.84.030.

2. No person shall be allowed to join an appeal after the end of the ten-day appeal period.

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Attachment: EXHIBIT 2 - Amendments to CMC Chapter 17.84 (Appeals) (Multifamily use permits and City Council appeals) D. Withdrawal of Appeal. Once filed, an appellant may withdraw an appeal only within the ten-day appeal period established by Section 17.84.030(B).

E. Findings and Decision.

1. General Procedure. The appeal body shall conduct a public hearing in compliance with Chapter

17.88 (Public Hearings).
a. Scope of Review. When reviewing an appeal the review authority may consider any issue associated with the project for which a decision is being appealed, in addition to the specific grounds for the appeal. The review authority shall also consider any environmental determination applicable to the entitlement or decision being appealed. b. New Evidence. If new or different evidence is presented during the appeal hearing, the commission or council may refer the matter back to the director or commission, as applicable, for a report on the new or different evidence prior to a final decision on the appeal. c. Decision. After a public hearing, the appeal body may:
i. Approve, modify, or disapprove the action appealed from, either in whole or in part, based on the record on appeal and the evidence received at the hearing on appeal; and ii. Adopt additional conditions of approval deemed reasonable and necessary; or iii. Disapprove the planning permit approved by the previous review authority, even if the appeal only requested modification or elimination of one or more conditions of approval.

2. Appeals to the Council. A decision by the commission may be appealed to the council as provided by Section 17.84.030 (Filing of appeals).
a. Authority of Council. The council shall have the authority to approve, modify, or disapprove the action appealed from, either in whole or in part, based on the record on appeal and the evidence received at the hearing on the appeal. The lack of an affirmative majority vote on the appeal, or a tie vote, shall constitute denial of the project appealed. b. Referral. The council may refer any appeal to the commission for a report and recommendation, or for further proceedings. In this event, if the commission changes its decision, and the appeal is thereafter returned to the council, the appeal shall be deemed to be from the decision of the commission as modified.
c. Finality of Decision. The findings, decision, and action of the council on an appeal shall be final.

3. Simultaneous Appeal and Directed Referral. When an action is both appealed and a directed referral is called (Section 17.84.050), both the appeal and the directed referral shall be heard by the council.

F. Effective Date of Appeal Decision. A decision by the commission on an appeal is effective on the eleventh day after the decision, when no appeal to the decision has been filed with the council. A decision by the council is effective as of the date of the decision.

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Attachment: EXHIBIT 2 - Amendments to CMC Chapter 17.84 (Appeals) (Multifamily use permits and City Council appeals)

17.84.050 Directed referral.

A. Purpose. This section provides a process for an individual council member to initiate a directed referral on an application where action has been taken and is normally final at a lower level of authority, and to have the matter heard by the commission or council, as determined by the council.

B. Grounds for Directed Referral.

1. If the council refers an action to the commission, the grounds for the directed referral shall be that the individual council member believes the matter should be determined by the commission.

2. If the council refers an action to itself, the grounds for the directed referral shall be that the individual council member believes the matter should be determined by the council.

C. Procedure for Directed Referral. The individual council member shall prepare and sign a written directive that specifies:

1. Whether the action will be referred to the commission or the council;

2. If the action will be referred to the commission, whether the commission’s decision shall automatically proceed to the council for review; and

3. Whether the directed referral is being initiated on the grounds specified in subsection (B)(1) or (B)(2) of this section. No other grounds or reasons for the directed referral shall be stated.

D. Time Limit. A directed referral shall be filed with the city manager within the time limit for appeals provided by Section 17.84.030(B) or, in the case of a decision for which no time limit for appeal is specified, within ten calendar days of the action being referred.

E. Action by Review Authority. Any matter brought before the review authority designated by the council as a directed referral shall be considered at a noticed public hearing.

1. All alternatives available to the review authority which considered the original application are also available to the review authority for the directed referral, which may approve, modify, approve with conditions, or disapprove the item.

2. When considering a directed referral, the review authority may consider any issue associated with the decision being referred, in addition to the specific grounds for the referral.

F. Participation by Initiator of Directed Referral. The council member who initiated a directed referral process shall have full participation rights in the hearing, unless actual bias or prejudice is otherwise shown.

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Attachment: EXHIBIT 2 - Amendments to CMC Chapter 17.84 (Appeals) (Multifamily use permits and City Council appeals) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Consider approval of a professional services agreement with GHD to provide design services for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project
Date: December 13, 2022
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution approving a professional services agreement with GHD to provide design services for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project and authorize the City Manager to execute the agreement and any needed amendments and to apply for State roadway grant(s) for the subject project
Background
In June 2021, the City responded to the Sonoma County Transportation Authority’s (SCTA) solicitation of five highest priority roadway projects for including in the SCTA Funding Program. The Funding Program is to capitalize on funding opportunities coming up in the next 6- 12 months for funding for Federal and State fiscal years of 2022-23 through 2026-27. The City’s list includes a grant of $946,000 for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project from the 2020 SB1 Local Partnership Program Formulaic Funds.

Analysis/Discussion
Redwood Drive and Cypress Avenue Pavement Rehabilitation Project (Project) consists of slurry seal and full depth reclamation of the full length of Redwood Drive within City limits (from Hwy 116 to Copeland Creek) and full depth reclamation of Cypress Avenue from West Sierra Avenue to City limits just past McKinnon Court. The City’s Adopted Capital Plan includes the Project and the City’s current Fiscal Year’s adopted budget included an estimated $249,000 for design, $114,000 from The General Fund supported by Measure S and $135,000 from State Gas Tax Special Revenue Funds.

SCTA is programming the City’s Project for construction in the current Fiscal Year 22/23, and funds must be allocated no later than the May or June 2023 California Transportation Commission (CTC) meetings. Therefore, the City has prepared an application for the Formulaic Program and will need to complete environmental clearance, final design, and right of way prior to seeking an allocation of funds from CTC. SCTA is reviewing and coordinating the City’s

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submittal of the formulaic application to CTC.

The City received word of the planned LPP funding for its project from SCTA at the September 22, 2022, Technical Advisory meeting. The LPP grant amount is $946,000 which is slightly less than the $1 million requested by the City in the call for projects. After becoming aware of the funding opportunity, City Staff has moved quickly to secure a consultant to prepare the design with completion in early May 2023. A request for proposals was conducted and GHD was selected as the most qualified to perform the design of the Project. Staff requested and GHD provided the attached letter proposal. Staff has reviewed the proposal and finds it to be fair and reasonable and recommends it for approval. If approved, the design would begin in early January with final design completed in early May 2023. Construction could begin following CTC allocation at its June meeting.

Financial Considerations
The City’s FY22/23 Adopted Budget includes the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project with a budget of $249,000 and a total project cost of $3.7 million. GHD’s proposal is for an amount of $323,880, and with a contingency of $29,120 or approximately nine percent. City Staff is requesting authorization for a budget amendment of an additional $104,000, from unappropriated General Fund balance to the Project account for a total project not to exceed amount of $353,000.

Attachments:

Redwood & Cypress Project Proposed Scope of Work (PDF)

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The Power of Commitment
GHD, Inc. 380
2235 Mercury Way, Suite 150
Santa Rosa, CA 95405
USA
www.ghd.com
Our ref: 11227645
29 November 2022
Mr. Craig A. Scott, Public Works Director/City Engineer City of Cotati
201 West Sierra Avenue
Cotati, CA 94931
RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/State-Aid Processing Assistance and Construction Management Services
Dear Craig
GHD is pleased to provide this proposal for professional engineering design, environmental, Caltrans Local Assistance processing assistance and construction management/inspection services for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project (Project). The project includes nine (9) street segments for rehabilitation and four (4) segments for slurry seal, as described in the City’s 5 Year Pavement Preservation Capital Improvement Program (CIP) 2020-2024, including both street rehabilitation and improvements on Cypress Avenue and Redwood Drive (See Figure 1 and 2 in the Project Understanding).

It is anticipated that a combination of services will be required to deliver the project.

1. Project Understanding
Per coordination meeting with the City, GHD’s scope of services will include preparation of bid documents, bid assistance during project bid advertisement, construction support (engineering support during construction) and construction management and inspection for the work (scope and fee to be provided after design completion). GHD will also include Caltrans Local Assistance State-Aid processing, as the project is anticipated to be awarded Local Public Partnership (LPP) grant money.

Per the City’s 5-year Pavement Preservation CIP, the recommended treatment for each of the street segments listed in Table 1, consists of either conventional edge grinding, repair of failed pavement areas (digouts) and pavement overlay or use of full depth reclamation (FDR) methods or slurry seal maintenance.

The thickness for pavement overlay, use of pavement fabric, and specific overall treatment for rehabilitation of the pavement section for each road segment is anticipated to vary based on field observation, consideration of the Pavement Condition Index (PCI), and geotechnical recommendation. In addition to pavement rehabilitation, the City would like to include bicycle and pedestrian improvements identified in the City’s General Plan and Bicycle and Pedestrian Master Plan. It is intended that existing curb, gutter, sidewalk and driveways will remain in-place; however, some minor sidewalk gap closure improvements would be considered, but the City does not anticipate adding new sidewalk and curb & gutter in areas where these facilities do not exist. With pavement rehabilitation, the project is to include upgrading non-compliant existing curb ramps (as determined by the Contractor for ADA compliance); however, the curb ramps will be designated by Caltrans “Case” with approximate limits, as no topographic survey will be obtained to prepare

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 2 conventional construction documents and therefor, the curb ramps will require “field fitting” by the Contractor for layout/elevations/limits, ADA compliance and final construction.

Table 1 Project Street Segments
Street Begin End PCI Method Length
(ft)
Width
(ft)
Rehabilitation
Cypress Avenue W. Sierra Avenue 120 ft s/o Lund 35 FDR 2010 30 Cypress Avenue 120 ft s/o Lund City Limits 15 FDR 1400 15 Redwood Drive NB 300 ft S of Houser Arron Street 27 FDR 800 25 Redwood Drive NB Aaron Street Portal Street 23 FDR 500 25 Redwood Drive SB 300 ft S of Houser Arron Street 37 FDR 800 25 Redwood Drive NB Portal Street Northern City Limits 48 Edge GRD+20% Dig+Fab+3in Over 500 25
Redwood Drive Santa Rosa Creek 300 ft S of Houser 34 Edge GRD+20% Dig+Fab+3in Over 400 50
Redwood Drive SB Aaron Street Portal Street 47 Edge GRD+20% Dig+Fab+3in Over 500 25
Redwood Drive SB Portal Street Northern City Limits 40 Edge GRD+20% Dig+Fab+3in Over 500 25
Slurry Seal
Redwood Drive Hwy 116 End 56 Slurry Seal 200 36
Redwood Drive Hwy 116 50 ft S of Helman
Lane 65 Slurry Seal 900 34
Redwood Drive 50 ft S of Helman
Lane Santa Rosa Creek 88 Slurry Seal 1140 25
Redwood Drive Blodgett Street Cul de Sac 67 Slurry Seal 300 40 There are several existing and/or planned pedestrian and bicycle improvements included in the Bicycle and Pedestrian Master Plan. Per the Bicycle and Pedestrian Master Plan, the following existing or proposed bicycle facilities and pedestrian enhancements are located within the project limits and will be reviewed for potential inclusion in the project construction scope, if adequate right-of-way is available (design of these improvement is included within the proposed scope of work):
 Maintain existing Class II bike lanes on Redwood Drive  Review potential for Class II/III bike factilites on Cypress Avenue, including potential for Class II bike lanes/enhanced green lane markings in conflict zones or Class III bike route with signage and markings.
 Bike box at southbound approach to the signalized intersection of Redwood Drive/Gravenstein Hwy (SR 116)
 Traffic calming measures, including travel lane speed reduction markings and stamped asphalt pedestrian crossings
 Accessibility upgrades, including pedestrian curb ramps and on-street accessible parking and other miscellaneous improvements.

It is anticipated that the project will be funded from a combination of local agency funds and State LPP funding. It is expected that GHD will support the City by completing all required State Aid paperwork for City signature and submittal to Caltrans. The City has provided that the State aid money will be entirely used for construction.

Per coordination with the City, GHD’s scope of services will include preparation of construction documents, full CEQA services, bid assistance during project advertisement, State -Aid processing through Caltrans Local Assistance and engineering support during construction. GHD has also included construction management and inspection scope for the project but will provide a fee budget at a later time.

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 3 Figure 1 Cypress Avenue Street Rehabilitation

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 4 Figure 2 Redwood Drive Street Rehabilitation and Slurry Seal

2. Project Approach

2.1 Street Rehabilitation
A geotechnical engineering evaluation of the subject streets for rehabilitation (Table 1) will be conducted by GHD’s subconsultant, Miller Pacific Engineering Group (MPEG). The geotechnical properties for each street segment are anticipated to vary. GHD will rely on recommendations made by MPEG for pavement section design and rehabilitation. The geotechnical reporting for the project will provide an evaluation of approach to rehabilitation, including grind/overlay and FDR methods, digouts and unsuitable subgrade materials. The design will incorporate the geotechnical findings. The anticipated rehabilitation elements will include a combination of asphalt grinding, pavement section dig-out and repair, pavement fabric, asphalt overlay/inlay and/or full depth reclamation (to be determined based on geotechnical recommendation), pavement striping and markings and related improvements.

GHD will scope the project during preliminary engineering, including evaluation of the elements discussed in our project understanding. We will include a site walk (see Task 2.4), consultation with the geotechnical engineer, and discussion with the City during project scoping. A preliminary/concept level opinion of probable construction cost will be prepared and reviewed following the initial site walk. A summary preliminary engineering technical memorandum will be prepared summarizing the project scoping and recommendations made.

It is intended that existing curb, gutter and sidewalk within the project limits (Table 1) will remain in place and some minor length of curb, gutter and sidewalk may be included in the scope of work where consistency with

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 5 a City planning document is desired and replacement of non-compliant curb ramps. During the site walk with the City Engineer, we will identify specific locations where curb and gutter may need to be replaced or repaired to address severe localized street flooding due to uplifted curb and gutter. Existing curb ramps within the street rehabilitation project’s limits that do not meet current standards will also be evaluated for potential replacement. The site walk will also identify areas where special design considerations, if any, should be considered relative to surface drainage.

We anticipate that this project will require minimal (i.e. no positive location/potholing) coordination with utility service providers to obtain schematic utility mapping, including the utilities listed below.  PG&E – Electric and gas
 ATT and CableCom (Comcast) – Communication lines
 City of Cotati – Water, sewer and storm drainage
 Sonoma Water – Water and storm drainage
Per our coordination with the City, the project base map(s) will utilize City-furnished orthogonal aerial imagery suitable for use in the construction documents. No topographic survey or right-of-way surveys will be collected. No grading information will be provided, instead, the approach will include field measurements and call out of curb ramps and other sidewalk, curb and gutter and driveway construction as “field fit” for the construction contractor to complete.

Rehabilitation improvements along Cypress Avenue and Redwood Drive are expected to utilize State-aid funding for construction. The rehabilitation project would be subject to CEQA, and it is assumed that the project would qualify for a CEQA Categorical Exemption. GHD will complete the required CEQA compliance documentation for the project in accordance with the CEQA Guidelines.

3. Slurry Seal
We will base our project recommendations on a field visit/site walk to evaluate proposed streets (Table 1) and discussion with the City. It is anticiapted that the slurry seal with be a Type II, polymer modified slurry seal similar to recent slurry seal project GHD completed with the City included in the 2020 Street Construtcion and Improvements Project.

Design will be in accordance with City of Cotati Standards and State of California Standards (2018) where applicable. Project specifications will follow the City’s standard for Front End Documents and Technical Specifications, as provided by the City.

Geotechnical coordination and review is not included, as the improvements include only surface treatments.

Also, coordination with utility service providers is not included during the design phase, but is anticipated during the project’s construction phase. Existing manhole and valve covers will need to be protected during construction and there will be times when access to utilities will be limited to allow for the slurry seal to properly set.

Slurry seal along Redwood Drive is expected to utilize State-aid funding for construction. This part of the project would also be subject to CEQA, and it is assumed that the project would qualify for a CEQA Categorical Exemption. GHD will complete the required CEQA compliance documentation in accordance with CEQA Guidelines.

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 6

4. Scope of Work
Our scope of work and fee is outlined below for your consideration.

Task 1 - Project Management, Coordination and QA/QC
This task includes project administration, coordination, kick-off and review meetings and quality control as stated in the following sub-sections:

Task 1.1 Internal Coordination, Administration and Allocation Request  Budget and schedule tracking
 Provide project and contract oversight
 Prepare Funding Allocation Request Form (LAPG 25-A)
Task 1.2 Project Review Meetings
 Attend one (1) on-site kick-off meeting to visit the site and discuss issues such as design approach, project concepts, and overall project review. This meeting is anticipated to take one day. The Project Manager and Project Engineer will attend this meeting.  Attend one (1) project review meeting with the City following the scoped 60% submittal project milestone (in-person or remote). The Project Manager and Project Engineer will attend this meeting.
 Attend one (1) project review meeting with the City following the scoped 90% submittal project milestone (in-person or remote). The Project Manager will attend this meeting.  Attend bi-weekly remote recurring meetings (MS Teams) for a duration of six (12) months.

Deliverables: Preparation of meeting agendas, notes, and as-needed progress reports.

Task 1.3 QA/QC
Prior to being submitted to the City for review, all deliverables will be reviewed by a senior staff member(s) for QA/QC.

Task 2 – Environmental Documentation
Task 2.1 Review for CEQA Categorical Exemption
Based on our understanding of the proposed improvements, we expect that the project will likely qualify for a Categorical Exemption from CEQA under CEQA Guidelines Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction).

This scope of work is provided to prepare the necessary CEQA analysis and supporting documentation for the City, which would be considered the lead agency under CEQA. This will include completion of a Notice of Exemption form, as well as a supporting memorandum describing the project, the qualifying exemption(s), and an evaluation of the project against the list of exceptions outlined in Section 15300.2 of the CEQA Guidelines. The Notice of Exemption form and supporting memorandum will be submitted to the City for review, and upon receipt of comments, will be revised and re-submitted, if necessary.

Analysis of the project pursuant to Section 15300.2 of the CEQA Guidelines will include:
 Analysis of the project location relative to sensitive environments;  Identification and analysis of cumulative impacts;

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 7  Analysis of potential impacts on the environment due to unusual circumstances;  Analysis of the project location relative to scenic highways;  Analysis of the project location relative to lists compiled pursuant to Government Code Section 65962.5; and
 Analysis of potential adverse changes to historical resources.

This scope of work assumes that the City will take responsibility for filing the completed Notice of Exemption form with the Sonoma County Clerk’s Office and for paying the County’s administrative fee for filing the form.

GHD will then upload the filed Notice of Exemption to the State Clearinghouse on the City’s behalf.

Deliverables: Draft and Final Notice of Exemption and CEQA Review Memo (MS Word & PDF) Task 3 – Geotechnical Investigation and Report
Geotechnical work will be performed by our subconsultant, Miller Pacific Engineering Group. We are unaware of existing data regarding thicknesses of existing pavement sections at the subject streets so we propose our services in phases to correspond with project design. Our initial Phase will include exploration to determine existing pavement thicknesses, including obtaining samples for subsequent laboratory testing that will inform final design of the various recycle-in-place and//or overlay strategies proposed herein. We propose the following:

Task 3.1 Geotechnical Investigation
Our Phase 1 services will include review of readily-available geologic and geotechnical background information, including published maps, reports, construction drawings, and other documents the City could provide. We will perform a site reconnaissance to observe and document existing conditions, select locations for subsurface exploration, and pre-mark the site for utility location by Underground Service Alert. A followup reconnaissance will be performed to verify utility locations and finalize exploration and traffic control plans in order to acquire an encroachment permit from the City.

Subsurface exploration for the project will include one full day and one half day of field work with 13 shallow soil borings throughout the project site. Our borings will be drilled to maximum depths of about 2-3 feet using truck-mounted auger-drilling equipment. Drilling work will be supervised by our field Engineer, who will log existing pavement sections, note the presence/location of paving fabrics (if encountered), and collect bulk samples of subgrade and structural section materials for laboratory testing. Borings will generally be spaced about 500-feet apart, with a minimum of three borings per subject street.

We will obtain samples of asphalt “grindings”, baserock and subgrade soils for our (Phase 2) FDR-C design described in the following section. We will provide full-time (professional) traffic control for our drilling on all streets.

Following completion of field work, subgrade samples collected from individual borings will be combined with like materials to form representative “composite” samples for laboratory R-Value testing. Based on the results of our subsurface exploration and laboratory testing, we will perform engineering analyses in order to develop recommendations and design criteria for geotechnical/pavement design portions of the project. We will summarize the results in a letter report addressing the following:
 Summary of regional and local geologic conditions;
 Summary of existing pavement conditions and reconnaissance observations;  Summary of subsurface exploration and laboratory R-value testing;

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 8  Recommendations for site preparation and grading, including discussion of subgrade treatment options and wintertime construction considerations as warranted;  Development of recommended “traditional” and “full-depth asphalt” structural pavement sections for a range of Traffic Indices (TI’s) for the various streets, including “mill and fill with overlay” recommendations;
 Development of preliminary FDR-cement (recycle-in-place) strategies for streets where this alternative seems to make economic sense, including preliminary treatment depths and overlay thicknesses.
 Recommendations for new concrete flatwork; and
 Other geotechnical project components as needed.

Our report will also include site plans showing the locations of our borings and other figures as needed to support our conclusions and recommendations.

Task 3.2 “Recycle-In-Place” Design (FDR-Cement)
Once the decision to perform a recycle-in-place option has been confirmed based on our Phase 1 findings and additional cost estimating, we can perform laboratory testing and analysis in order to develop “final” design criteria.

For the FDR-cement design, we will batch samples of pulverized asphalt and subgrade soils with varying cement percentages to develop strength profiles that will determine the treatment depth and %-cement required. Because different Traffic Indexes and pavement thicknesses will exist across the project area, we anticipate two or three different “suites” of laboratory testing will be needed so specific designs are established for the different streets.

Upon completion of the laboratory testing, we will prepare a supplemental report with the following items:
 Summary of Phase 2 laboratory test data;
 Recommendations for FDR-cement treatment on various streets, including a summary of treatment depth, cement addition and recommend asphalt overlay (wearing course) thickness;  Discussion of increased roadway surface elevations for the above strategies if material is not “scalped” prior to the recycle-in-place work, and
 Other geotechnical items as appropriate.

Note: An assumed conservative budget for this task is included in the project fee estimate. An updated scope and budget for this task will be provided, if required, once the extent of recycle-inplace work areas are defined and the number of mix design(s) can be estimated and the strategy is known.

Task 3.3 Supplemental Consultation and Plan Review
Our sub-consultant, Miller Pacific Engineering Group, will be available to consult with the project team and respond to requests for information as project design advances. MPEG review the project plans as they near completion to determine whether the intent of their geotechnical and pavement recommendations have been sufficiently incorporated.

Task 3.4 Construction Observation

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 9 During construction, we should be present intermittently to verify that conditions encountered are as expected and remain consistent with our criteria and recommendations. We would also observe the geotechnical portions of the Contractor’s work in order to evaluate conformance to the project plans and specifications and summarize the results of our construction observation in a brief letter report. Items likely requiring observation during construction include site preparation and grading, aggregate baserock and/or asphalt concrete compaction, site drainage construction, and other geotechnical items as applicable.

Task 4 – Preliminary Engineering – Review of Existing Project Documents/Field Review and Project Development
The purpose of this task is to present the design, proposed installation methods, typical sections, and associated details for City review and approval. Preliminary plans will be prepared for discussion of project issues with the City (i.e., limits and scope of work). Following preliminary design, the preliminary plans will be used as the basis of design for the final design tasks related to the street rehabilitation work. This task will also include preparation of design level quantities and opinions of probable project cost.

Project plans for the project will utilize existing available aerial photography information as the basemap. No topographic information will be collected or used in the design documentation.

Task 4.1 Coordination with Utility Providers
Coordination includes contacting the various utility providers with utilities within the project limits to request utility information and records, if any/needed, principally to determine the location of various utility surface features (e.g., manhole and valve covers). Gathered information is not intended to be used to determine the position of underground utilities. Project specifications will be prepared to require the contractor to USA before construction work is commenced, if needed/required.

Task 4.2 Preliminary Plans
Preliminary plans will be prepared to facilitate discussion in the field during the site walk and are not intended to be formally submitted to the City for review and comment. The preliminary plans will show the limits of the streets included with the project with aerial photo shown for reference. Design information will be marked on these maps during and following the site walk for use in preparing the 90% submittal.

Deliverables: None
Task 4.3 Site and Background Data
GHD will visit the project site to check/establish areas requiring dig outs and drainage affected by tree root uplifting, concrete cracking and non-uniform cross-slopes, pedestrian ramp upgrades and other scope related items.

Deliverables: None
Task 4.4 Preliminary Opinion of Probable Project Cost
A preliminary opinion of probable project cost will be prepared for the preliminary project plans in order to provide the City with cost information for the project. GHD and the City will discuss the potential project costs and strategize on project options for the detailed design phases (e.g., 60% and 90% submittal), where bid alternates could be prepared.

Deliverables: Preliminary Opinion of Probable Project Cost, including Engineering/Environmental/CM. Construction and Construction Contingency compared to the CIP budget – Submit electronic copy (PDF) to the City for review.

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 10 Task 4.5 Pre-Design Technical Memorandum
Develop pavement rehabilitation approach and methodology for the entire project limits, including typical repair details and structural sections (utilizing Caltrans Highway Design Manual methods) for each type of repair section(s). The appropriate design Traffic Index for each segment(s) will be confirmed using available traffic data from the City, or data collected as an optional task. GHD will prepare a brief Technical Memorandum to summarize and rank repair options based on a desired 20 year service life (or service life to be determined in coordination with the City):
• Digout, repair, grind and conventional overlay
• Digout, repair, grind and convention overlay with geosynthetic pavement interlayer • Full Depth Reclamation (with cold foamed asphalt or cement) GHD will provide construction unit cost estimates for typical roadway repair section types. Discuss the use of limited pavement corings and Caltrans Highway Design Methodology to refine recommendations and evaluation of pavement rehabilitation options. Discuss findings and recommendations with the City on draft Technical Memorandum. Revise and finalize technical memorandum incorporating City comments and final recommendations.

Deliverables: Draft and Final Preliminary Design Technical Memorandum (hardcopy and electronic .pdf) Task 5 –Design Documents (60% and 90% Submittal)
This task is to update the preliminary plan sheets and to create supporting drawings (i.e., general and detail sheets) based on comments and recommendations by the City. It is assumed that the City will distribute the 60% and 90% documents and return one comment review package. The 60% and 90% submittal will include plans, front end documents, technical specifications, and an opinion of probable construction costs.

Task 5.1 60% PS&E
Design will be in accordance with City of Cotati Standard Details and Specifications and State of California Standards where applicable. GHD will prepare the Technical Specifications as part of the Specification package and will follow/review the City’s standard for Front End Documents and Technical Specifications. It is assumed that the City will provide their most recent up-to-date Front End Documents for GHD’s use.

Comments and recommendations provided by the City after 60% review will be incorporated into the 90% and Final improvement plans and specifications.

Plans will be prepared on either City or GHD titleblock (as agreed on by the City) and be prepared utilizing GHD CAD standards (National CAD standards). Plans will be prepared in AutoCAD C3D 2020 or later version. The civil sheets will include both demolition and improvement plans.

The anticipated plan sheets are provided in Table 2 below. The order of the plan sheets is preliminary.

Table 2 – Preliminary Project Drawing List
Sheet No. Drawing No. Drawing Title
1 G-001 Sheet Title and Drawing Index
2 G-002 General Notes, Abbreviations, Legend, Symbols and Survey Control 3 G-003 Typical Sections 1
4 G-004 Typical Sections 2
5 G-005 Project Details 1
6 G-006 Project Details 2
7 G-006 Project Details 3

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 11 Sheet No. Drawing No. Drawing Title
8 G-007 Digout Tables
9 C-101 Cypress Avenue Improvement Plan1
10 C-102 Cypress Avenue Improvement Plan 2
11 C-103 Cypress Avenue Improvement Plan 3
12 C-104 Cypress Avenue Improvement Plan 4
13 C-105 Cypress Avenue Improvement Plan 5
14 C-107 Redwood Drive Improvement Plan 1
15 C-108 Redwood Drive Improvement Plan 2
16 C-109 Redwood Drive Improvement Plan 3
17 C-110 Redwood Drive Improvement Plan 4
18 C-111 Redwood Drive Improvement Plan 5
19 C-112 Redwood Drive Improvement Plan 6
20 C-113 Redwood Drive Improvement Plan 7
21 C-114 Redwood Drive Improvement Plan 8
22 ST-101 Cypress Avenue Striping and Signing Plan 1
23 ST-102 Cypress Avenue Striping and Signing Plan 2
24 ST-101 Cypress Avenue Striping and Signing Plan 3
25 ST-103 Cypress Avenue Striping and Signing Plan 4
26 ST-104 Cypress Avenue Striping and Signing Plan 5
27 ST-106 Redwood Drive Striping and Signing Plan 1
28 ST-107 Redwood Drive Striping and Signing Plan 2
29 ST-108 Redwood Drive Striping and Signing Plan 3
30 ST-109 Redwood Drive Striping and Signing Plan 4
GHD will provide bid item/schedule preliminary opinion of probable construction cost for the project.

Task 5.1a Plans – 60% Design Plans
Deliverables: Plans – Submit two (2) copies of half-size plans and electronic copies (PDF) to the City for review.

Task 5.1b Specifications – 60% Design
Deliverables: Specifications – Submit two (2) copies of the project specifications and electronic copy (PDF) of the project specifications to the City for review Task 5.1c 60% Opinion of Probable Construction Costs
Deliverables: Opinion of Probable Construction Costs – Submit three (3) copies to the City for review.

Task 5.2 90% PS&E
Comments and recommendations provided by the City after 90% review will be incorporated into the Final improvement plans and specifications.

Task 5.2a Plans – 90% Design Plans
Deliverables: Plans – Submit two (2) copies of half-size plans and electronic copies (PDF) to the City for review.

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 12 Task 5.2b Specifications – 90% Design
Deliverables: Specifications – Submit two (2) copies of the project specifications and electronic copy (PDF) of the project specifications to the City for review.

Task 5.2c Opinion of Probable Construction Costs
Deliverables: Opinion of Probable Construction Costs – Submit an electronic copy (PDF) to the City for review.

Task 6 – Bid Package – Contract Documents
Task 6.1 Bid Package – Contract Documents
This task is to update the 90% Submittal (Plans, Specifications and Opinion of Probable Construction Costs) based on comments provided by the City and to finalize the Bid package, ready for advertisement.

The City will provide GHD with three (3) copies of the bound final plans and specifications following printing.

Deliverables: Final Contract Documents – Deliver an electronic copy of the Contract Documents (PDF) to Draftech for Bid reproduction. Also deliver one electronic copy (lowresolution PDF) of the Contract Documents to the City for posting on the City’s website.

Final Opinion of Probable Construction Costs – Deliver an electronic copy (PDF) of the final opinion of probable construction costs.

Task 7 – Right of Way Documentation
Task 7.1 Caltrans Encroachment Permit
It is expected that an Encroachment Permit will be required from Caltrans District 4. GHD will complete the Standard Encroachment Permit Application (TR-0100) for City signature and submission. In addition, GHD will provide the Applicant’s Checklist to Determine Applicable Review Process (TR 0416), Permit Engineering Evaluation Report (PEER) (TR-0112) and Certification of Compliance with Americans with Disabilities Act (ADA) (TR-0405), if requested and/or required. Up to one (1) round of review and addressing of comments is included in the scope of work.

Deliverables: Standard Encroachment Permit Application (TR-0100) – electronic .pdf electronic for City submission
Applicant’s Checklist to Determine Applicable Review Process (TR 0416) – electronic .pdf electronic for City submission
Design Engineering Evaluation Report (DEER) (TR-0112), if required –electronic .pdf electronic for City submission
Certification of Compliance with ADA (TR-0405), if required – electronic for City submission Task 7.2 County of Sonoma/City of Rohnert Park Encroachment Permits Project traffic control temporary signage is expected to be installed in County or City right-of-way. GHD will facilitate coordination with the County of Sonoma and City of Rohnert Park and obtain Encroachment Permit, if necessary.

Deliverables: Encroachment Permit Application – electronic .pdf for City submission

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 13 Task 7.3 Right of Way Evaluation
Subtask is for the preparation of the right-of-way clearance memo and all related documents required completion of the CTC Allocation Request for State-only funding. It is anticipated that the project will -NOT require acquisition of right-of-way (i.e. all proposed work is within existing City right-of-way) and no operating railroad facilities will be affected. GHD is not collecting right of way surveys or topographic survey and will assume right-of-way based on County APN parcel data and existing City facilities, such as the existing right of way extends to back of sidewalk, etc.

Deliverables: Right-of-Way Clearance Memo – draft and final (electronic .pdf) for City file.

Task 7.4 Utility Relocation Plans and Noticing
Subtask for the preparation of the certification of utility facilities that is needed for the right-of-way certification for City submittal to Caltrans Local Assistance.

It is anticipated that the following coordination with the following utility services will be required:
 (CableCom for Comast) Cable Televesion adjustment of utility covers to grade.  (AT&T) Telephone adjustment of utility covers to grade.  (PG&E) Electric adjustment of utility covers to grade.  (City of Cotati) adjustment of utility covers to grade.

GHD will obtain utility mapping for utility verification and will prepare maps showing potential of utility conflicts, request conflict resolution plan(s) for surface utility adjustments, detail cost estimate(s) and owner’s liability determination. It is anticipated that the only adjustment of utility box and covers to grade will be required.

GHD will prepare utility composite improvement plans that are suitable to be submitted to utility companies in accordance with their requirements.

Utility relocations are assumed to be completed prior to construction of the project by the utility companies own forces. If it is necessary to perform some of the utility relocations simultaneously with the project construction, coordination of the phasing of utility relocations will be addressed in the Special Provisions and on the project plans.

GHD will prepare relocation letters for signature by City is accordance with the LAPM.

Deliverables:
 Utility coordination report with utility composite drawings identifying conflicts and resolutions to be incorporated into design (electronic .pdf).
 All utility documents and letters (A, B and C) (electronic .pdf/MS Word files)Right-of-Way Utility Clearance Memo – after all utility conflicts have been resolved, a Utility Clearance Memo will be issued that clearly lists all conflicts, locations, the NTO numbers and issued date, liability and estimated completion date for incorporation into the right-of-way certification.

Task 8 – Project Advertisement and Bid Phase Services
This task is to perform Construction Bid and Award Phase Services, including the answering questions and/or preparing one (1) addendum during bid phase. It is assumed that the City will provide all other required services during bid advertisement, including but not limited to, delivery of final PS&E with Draftech or other provider for project advertisement, project advertisement, bid opening, evaluation of bids and preparation and award of the construction contract. GHD will provide good faith effort analysis and prepare the Contact Award Package for submission to Caltrans Local Assistance.

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 14 Task 8.1 Address Questions and Prepare Addenda
Respond to technical inquiries during bidding and respond with written addenda, if required. This scope is based upon the preparation of up to one (1) written addenda for the project. Addenda are assumed to be related to changes to or interpretations of the Bid Documents and will be submitted as PDFs to Draftech.

CAD time is not included in this scope of work.

Deliverables: Documents listed above, in electronic .pdf for City submission Task 9 – Engineering Support during Construction
This task includes general consultation, site visits/attendance of listed meeting(s), review of submittals,answering of requests for information.

Task 9.1 Meeting Attendance
 GHD’s project manager and/or project engineer will attend the preconstruction meeting for the projects, up to one (1) meeting, one for street rehabilitation.  GHD’s project manager will attend weekly construction progress meetings, as needed, up to the budgeted amount for this task.

Task 9.2 Submittal Review
 Coordinate, manage and review up to fifteen (15) submittals per project.  Provide technical review and response.

Task 9.3 Requests for Information (RFI’s)
 Coordinate, manage, and review up to ten (10) RFI’s.
 Provide technical review and response.

Task 9.4 General Consultation
 Task includes general consultation needed with City and/or CM team during course of construction, up to the budget amount, including any site visits requested.

Task 10 – Construction Management and Inspection Sample Scope (fee to be provided at later time) The GHD Team will provide Construction Management services, serve as extension of City staff, and foster the team approach to the project critical to successful completion. A scope and fee budget will be provided when requested by the City and after design completion.

Assumptions
 The City aerial imagery will be suitable for use in preparation of construction documents.  The City of Cotati will pay all permit and application fees and will handle permit reviews. GHD will provide support in the form of plan and specification preparation and addressing comments from permit reviews, if required.
 The City of Cotati will waive any encroachment permit fees required to complete project field investigations.
 The City of Cotati will provide record drawings for City facilities indicating design existing design features, utilities and other appurtenances, as available. No utilities are anticipated within the depth of FDR, including shallow PG&E, Comcast, or other facilities that could be a potential issue. Utility potholing is not included. If there is suspicion that utility line may be shallow, it will be brought to the

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 15 City’s attention and suitable alternative design details will be provided for the Contractor to address during construction.
 Meetings other than those indicated are not required.  Topographic survey, right of way surveys, or a Record of Survey of the Right-of-Way will not be required.
 Life-cycle cost analysis is not required.
 It is assumed that the project pavement rehabilitation method will be digout and repair of localized failed pavement, grind and overlay or full depth reclamation to be performed by a performance specification. Further geotechnical investigation, study and design for full depth reclamation is assumed (mix design development, etc.), but must be re-evaluated after full project scope is known.  Preparation of conformed construction documents is not required.  Specifications will be based on the City of Cotati provided Notice to Contractors, Special Provisions, Proposal and Contract template with approved revisions prepared using MS Word. It is assumed that this document will not require modifications for Caltrans Standards (either 2015 or 2018, or latest used by the City)
 GHD will coordinate City of Cotati front end contract and special provisions.  Development of specifications for handling and disposing of hazardous materials during construction is excluded.
 Storm water LID, utility design, Street lighting design, electrical and structural engineering services and other services not expressly included in the scope for this street rehabilitation project are excluded, but can be provided through a contract amendment, if required.  City is completing CEQA document for the project and filing with the County Recorder.  Development of specifications for handling and disposing of hazardous materials during construction is excluded.

Project Schedule
The project schedule will be per bi-weekly progress meetings and updates to schedule from project kick-of meeting moving forward. Per coordination with the City, it is expected that the LPP Construction Allocation must be submitted to be allocated by the CTC before June 30, 2023. A preliminary schedule will be prepared prior the project kick-off meeting. A preliminary milestone schedule is provided below.

Fee Estimate
The estimated fee for design and environmental professional services is $300,192 and $323,880 total with engineering support during construction. Construction management and inspection scope and fee can be provided at a later time, after project design is finalized. See attachment for breakdown of the estimated fee.

A further breakdown of the estimated fee budget by phase is provided in the following tables.

Project Design, Environmental and Right-of-Way (R/W)
Phase Tasks Budget
PE – Design 1, 3, 4, 5 & 6 $266,993
PE – Environmental 2 $7,844
R/W 7 $20,185
Bid 8 $5,170
Sub-Total (Design and Environmental) $300,192

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) The Power of Commitment
11227645 | RE: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Engineering/Design, Environmental, Caltrans Local Assistance/StateAid Processing Assistance and Construction Management Services 16 Project Construction Engineering
Phase Tasks Budget
Engineering Support Con 9 $23,688
Con Mgt & Inspection 10 $TBD
Sub-Total (Design and Environmental) $TBD
Closing
It is assumed that upon agreement of the scope of work for these professional services, the City and GHD will enter into an agreement, which is expected to match the most recent fully-executed agreement with the City. The City may choose to phase our services with an initial agreement including design and environmental services with a forthcoming agreement or amendment to include the engineering support during construction, construction management and inspection services.

If you have any questions or comments regarding this proposal, please feel free to call me at 540-9689.

Sincerely,
GHD Inc.

Matt Wargula, P.E., T.E.

Project Manager | A GHD Associate
(707) 540-9689
Attachment: Fee Estimate Spreadsheet

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design PSA) Project Name: Redwood Drive and Cypress Avenue Pavement Rehabilitation Project Client:

Prepared by: M. Wargula / B. Bacciarini Date:Reviewed by: M. Wargula / B. SilvaJob Number: 11227645.00 LABOR CATEGORY > Project
Engineer
RATE > $272 $227 $170 $160 $200 $158 $227 $170 $150
Task / Item /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr /Hr
4 30 6 40 $260 $9,058
24 12 24 60 $390 $12,678
12 8 20 $130 $5,21016 54 12 0 24 0 8 0 6 120 $780 $0 $26,946 2 10 28 4 44 $286 $7,844
SUBTOTAL TASK 2 0 2 0 0 10 28 0 4 0 44 $286 $0 $7,844
22 4 $26 $20,700 $21,52022 4 $26 $13,800 $14,62022 4 $26 $2,300 $3,1202 2 $13 $3,450 $3,917 SUBTOTAL TASK 3 0 8 6 0 0 0 0 0 0 14 $91 $40,250 $43,177 2 6 6 14 $91 $2,411
12 24 40 76 $494 $13,174
16 40 40 12 108 $702 $20,258
2 16 4 22 $143 $3,957
12 30 16 2 60 $390 $11,228
SUBTOTAL TASK 4 0 30 100 90 0 0 14 46 0 280 $1,820 $0 $51,028 4 40 80 80 24 110 12 350 $2,275 $64,7912 32 80 80 12 110 12 328 $2,132 $59,564 SUBTOTAL TASK 5 6 72 160 160 0 0 36 220 24 678 $4,407 $0 $124,355 2 24 28 24 2 30 4 114 $741 $21,487
SUBTOTAL TASK 6 2 24 28 24 0 0 2 30 4 114 $741 $0 $21,487 88 16 $104 $3,280
14 5 $33 $9406 6 $39 $1,401
12 28 24 16 80 $520 $14,564
0 27 40 24 0 0 0 16 0 107 $696 $0 $20,185
4 12 12 28 $182 $5,170
0 4 12 0 0 0 0 12 0 28 $182 $0 $5,170
44 8 $52 $1,640
12 40 52 $338 $9,862

9.3 RFIs 12 16 28 $182 $5,6269.4 General Consultation 16 16 32 $208 $6,560 0 44 76 0 0 0 0 0 0 120 $780 $0 $23,6880 0 0 0 0 0 0 0 0 0 $0 $0 $00 0 0 0 0 0 0 0 0 0 $0 $00 0 0 0 0 0 0 0 0 0 $0 $0 $0 PROJECT TOTALS 24 265 434 298 34 28 60 328 34 1,505 $9,783 $40,250 $323,880

7.3 Right of Way Evaulation7.4 Utility Relocation Plans and Noticing6.1 Bid Package - Contract Documents5.2 90% PS&E5.1 60% PS&E3.3 Supplemental Consultation and Plan Review3.4 Construction Observation Task 4 - Preliminary Engineering - Review of Existing Project Documents/Field Review and Project Development

4.1 Coordination with Utility Providers4.2 Preliminary Plans4.3 Site and Background Data4.4 Preliminary Opinion of Probable Construction Cost4.5 Pre-Design Technical Memorandum Task 3 - Geotechnical Investigation and Report

3.1 Geotechnical Investigation3.2 "Recycle-In-Place" Design (FDR-Cement) Sr. Enviro
Planner
Enviro
Planner
Senior Traffic
Engineer

1.2 Project Review Meetings
Project
Manager
Proj. Dir. /
QA/QC
Staff
Engineer TOTAL
HOURS
CAD /
Graphics
Task 6 - Bid Package - Contract Documents

2.1 Review for CEQA Categorical Exemptions1.3 QA/QC
Task 8 - Project Advertisemet and Bid Phase ServicesContingency

9.1 Meeting Attendance9.2 Submittal Review

EXHIBIT B - PROJECT FEE ESTIMATING SHEET

LABOR COSTS
City of Cotati
SUBTOTAL TASK 1
*OTHER
DIRECT
COSTS

1.1 Internal Coordination and Adminstration
November 29, 2022

FEE COMPUTATION
TOTAL FEE Sub- Consultants
PA
Task 1 - Project Management, Coordination and QA/QCTask 2 - Environmental Documentation SUBTOTAL TASK 10
Task 9 - Engineering Support during ConstructionTask 5 - Design Documents (60% and 90% Submittal) SUBTOTAL TASK 7
Task 10 - Construction Management and Inspection (Future Amendment or Task Order)

CONTINGENCY

7.2 Sonoma County/City of Rohnert Park Encroachment Permit7.1 Caltrans Encroachment Permit SUBTOTAL TASK 9SUBTOTAL TASK 8
Task 7 - Right of Way Documentation

8.1 Address Questions and Prepare Addenda
11/29/2022 Page 1

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Attachment: Redwood & Cypress Project Proposed Scope of Work (Redwood Dr and Cypress Design RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING A

PROFESSIONAL SERVICES AGREEMENT WITH GHD TO PROVIDE DESIGN

SERVICES FOR THE REDWOOD DRIVE AND CYPRESS AVENUE PAVEMENT

REHABILITATION PROJECT, APPROVING AN APPROPRIATION OF FUNDS FOR

THE PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT AND ANY NEEDED AMENDMENTS AND TO APPLY FOR STATE

ROADWAY GRANT(S) FOR THE SUBJECT PROJECT
WHEREAS, in June 2021, the City responded to the Sonoma County Transportation Authority’s (SCTA) solicitation of five highest priority roadway projects for including in the SCTA Funding Program; and
WHEREAS, the City’s list includes the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project for construction in Fiscal Year 22/23 with proposed funding in the amount of $946,000, from the 2020 SB1 Local Partnership Program Formulaic (LPP) Funds.

WHEREAS, Redwood Drive and Cypress Avenue Pavement Rehabilitation Project (Project) consists of slurry seal and full depth reclamation of the full length of Redwood Drive within City limits (from Hwy 116 to Copeland Creek) and full depth reclamation of Cypress Avenue from West Sierra Avenue to City limits just past McKinnon Court; and WHEREAS, the City’s Adopted Capital Plan includes the Project and City’s FY22/23 Adopted Budget includes the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project with a budget of $249,000 and a total multi-year project cost of $3.7 million; and WHEREAS, SCTA is programming the City’s Project for construction in the current Fiscal Year 22/23, and funds must be allocated no later than the May or June 2023 California Transportation Commission (CTC) meetings, therefore, the City has prepared an application for the Formulaic Program and will need to complete environmental clearance, final design, and right of way prior to seeking an allocation of funds from CTC, and SCTA is reviewing and coordinating the City’s submittal of the formulaic application to CTC; and WHEREAS, after becoming aware of the funding opportunity, City Staff has moved quickly to secure a consultant to prepare the design with completion in early May 2023; and a request for proposals was conducted and GHD was selected as the most qualified to perform the design of the Project; and
WHEREAS, Staff requested and GHD provided a letter proposal, and Staff has reviewed the proposal and finds it to be fair and reasonable and recommends it for approval; and WHEREAS, if approved, the design would begin in early January with final design completed in early May 2023. Construction could begin following CTC allocation at its June meeting; and
WHEREAS, GHD’s proposal is for an amount of $323,880, and with a contingency of $29,120, approximately nine percent, City Staff is requesting authorization for a budget amendment of $104,000, from unappropriated General Fund balance to the Project account for a total project not to exceed amount of $353,000, and
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WHEREAS, the design agreement includes completion of environmental review according to the California Environmental Quality Act Guidelines Section 15378; and the environmental review will precede substantial design efforts.

NOW THEREFORE BE IT RESOLVED THAT the City of Cotati City Council hereby:

1. Approves the professional services agreement with GHD for providing design services for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project for an amount of $323,880, and

2. Approves an appropriation of funds from the unappropriated General Fund balance to the Project account in the amount of $104,000, for a total design cost on the project not to exceed $353,000, and

3. Authorizes the City Manager to execute the subject professional services agreement and any needed amendments up to the revised total design budget.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the December 13th, 2022, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Acceptance of Mosaic Wall Benches
Date: December 13, 2022
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the Mosaic Wall Benches Project and direct the City Clerk to file a notice of completion Background
The City’s FY21/22 Budget includes the installation of benches on the mosaic walls at the intersection of Highway 116 and Old Redwood Highway.

Analysis/Discussion
On June 28, 2022, City Council awarded the Mosaic Wall Benches Project construction contract to Coastside Concrete and Construction, Inc. in the amount of $46,500. On December 6, 2022, the City Engineer inspected the work and determined that the work has been completed in accordance with the contract documents. There were no change orders, and the work was completed for the contract amount. The City will receive a maintenance bond in the amount of 10% of the total contract amount and will be in effect for a year following acceptance by the City Council. Also, following Council acceptance of the Project, the City Clerk shall record with the County Recorder’s office the Notice of Completion.

Financial Considerations
The City’s adopted Fiscal Year Budget includes $46,000 for the Project and, upon award of the construction contract, authorized an increase in the Project’s budget to $53,000 to include the construction contract amount of $46,500 and construction contingency of $6,500. The Project including construction management was completed for $49,787 and as such the remaining $3,213 will be returned to the City’s unappropriated General Fund balance.

Environmental Issues
This Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Mosaic Wall Benches Project is a minor alteration of an existing structure, therefore, no further environmental review is required.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI ACCEPTING

THE MOSAIC WALL BENCHES PROJECT AND DIRECTING THE CITY CLERK TO

RECORD WITH THE COUNTY RECORDERS OFFICE THE NOTICE OF

COMPLETION
WHEREAS, The City’s FY21/22 Budget includes the installation of benches on the mosaic walls at the intersection of Highway 116 and Old Redwood Highway; and WHEREAS, On June 28, 2022, City Council awarded the Mosaic Wall Benches Project construction contract to Coastside Concrete and Construction, Inc. in the amount of $46,500; and WHEREAS, on December 6, 2022, the City Engineer inspected the work and has determined the work has is complete in accordance with the contract documents and there were no change orders, and the work was completed for the contract amount; and WHEREAS, the City will receive a maintenance bond in the amount of 10% of the total contract amount and will be in effect for a year following acceptance by the City Council; and WHEREAS, also, following Council acceptance of the Project, the City Clerk shall record with the County Recorder’s office the Notice of Completion; and WHEREAS, the City’s adopted Fiscal Year Budget includes $46,000 for the Project and, upon award of the construction contract, authorized an increase in the Project’s budget to $53,000, to include the construction contract amount of $46,500, and construction contingency of $6,500; and
WHEREAS, the Project including construction management totaled $49,787, which was $3,213 under the amended budget amount whereby the remainder funds will be unencumbered from the City’s unappropriated General Fund balance; and WHEREAS, this Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Mosaic Wall Benches Project is a minor alteration of an existing structure, therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED THAT the City Council hereby:

1. Accepts completion of the Mosaic Wall Benches Project, and

2. Directs the City Clerk to record with the County Recorder’s Office the attached Notice of Completion.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the December 13th, 2022, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:

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____________________________
City Attorney
Attachments:

Mosaic Wall Benches NOC (PDF)
Packet Pg. 63
After recording, return to:

Kevin Patterson, City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the improvements at the City Council meeting of December 13, 2022, for the Mosaic Wall Benches Project.

The nature of the City of Cotati’s interest, as owner, of the property is as public right-of-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on December 6, 2022.

3. The name of the original contractor for the work of improvement was Coastside Cutters Construction, Inc.. for a total constructed amount of $46,500.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($4,650) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Streets\2020 Street Construction & Improvements\Construction\Closeout\2020 Streets NOC.doc

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Attachment: Mosaic Wall Benches NOC (Accept Mosaic Wall Benches) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Main Flushing and Water Treatment Services for the Water Distribution System Date: December 13, 2022
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council by motion approve an amendment to the Standard Service Agreement with No-Des, Inc., to complete the intended extent of water main flushing services.

Background
The City owns and operates a public drinking water system and is regulated by the State Water Resources Control Board. Proper maintenance of the water system requires regular flushing of the distribution system and particularly the pipelines with low points and dead ends. The flushing maintains water clarity and discharges sediment that may collect in the system.

Analysis/Discussion
On October 25, 2022, City Council approved an agreement with No-Des, Inc. to provide main flushing services. The main flushing services provide a close-system water cleaning operation where minimal water is wasted – of heightened importance during the current multi-year drought. Mid-way through the flushing operation (5 of the 10 days total), No-Des has gone through 600 filters and is projected to need a total of 1,236 to complete flushing through December 16, 2022. The approved service contract accounted for 300 filters and, at $30.66 each (includes tax), the additional 936 filters increase the service contract amount by $28,698. In addition, the filters are available at the No-Des warehouse in New Mexico and transporting costs are $3,500, to get them on-site by Monday (12/12/2022). Therefore, rounding up, the total requested increase is $33,000.

Main flushing is providing a critical service to the operation of the distribution system and due to No-Des being in high demand across the country, it is difficult to schedule their services.

However, because they are mobilized, No-Des has confirmed they will remain in Cotati through the 16th if sufficient filters are provided. Without approval, the City has the option of cutting the days short and not completing the intended main flushing scope and restart main flushing with City crews discharging water to the storm drain in January. With approval, the main flushing would continue through the 16th and flushing would not be conducted again until late summer or early fall next year.

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Financial Considerations
The City’s adopted FY22/23 Budget includes $60,000 for main flushing contract services which was based on a prior quote received in 2021. The October 2022, Council action increased the main flushing budget by $9,650 to $69,650. City Staff is requesting an additional $33,000 be added for a total revised project budget of $102,650. These additional funds will be appropriated, and budget reclassified by reducing the budget for the following accounts:
- Reduce budget for account 401-00-82020-000000- Backflow by $16,000 which is available due to savings available by contracting with a new backflow testing provider. - Reduce budget for account 401-00-80572-000000- R&M Vehicle Replacement by $17,000 which is available due to the delay of procurement of the replacement vehicles for public works. It is anticipated that the vehicle will be budgeted for again in the next fiscal year.

As such no additional funding sources are required for approval by City Council at this time.

Attachments:

Revised Cost Estimate (PDF)

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NO-DES, Inc.
1860 Bosque
Farms Blvd.

Bosque Farms
NM 87068
United States
Estimate
#2222
12/7/2022
This Quote was requested by : Craig Scott - Public Works Director / City Engineer Pricing estimates are subject to change based on availability of parts and specification change requests.

Bill To Ship To TOTAL
City of Cotati
201 W Sierra Ave
Cotati CA 94931-4217
United States
City of Cotati
201 W Sierra Ave
Cotati CA 94931-4217
United States
$101,841.00
Expires: 1/28/2023
Expires Exp. Close Project Sales Rep Partner Shipping Method 1/28/2023 1/13/2023
Quantity Item Options Tax Rate Amount
1 Flushing Package No
10 Flushing
Standard NO-DES flushing process includes 1 NO-DES
unit operated by 2 NO-DES employees and all
necessary equipment to perform the flushing
operation in a normal potable water distribution
system. Discount rates are available for longer
flushing contracts, contact your sales rep for details.

Yes $5,400.00 $54,000.00
10 Fuel Surcharge
Fuel Surcharge
Yes $120.00 $1,200.00
1 Burndown
Burndown fee - disinfection of NO-DES equipment
prior to use in customer system.

Yes $2,750.00 $2,750.00
1 Move On/Off
Mobilization fee to move NO-DES equipment to/from
customers site.

Yes $2,000.00 $2,500.00
1,350 1Micron MultiLayer (OHM)
Polypropylene #2 Size Bag, 1 micron absolute 7" X 32"
PLASTIC SURE SEAL, filter bag
(shipped 20 per box)
Yes $28.00 $37,800.00
No $98,250.00
Subtotal $98,250.00
Tax Total (9.5%) $3,591.00
Total $101,841.00

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Attachment: Revised Cost Estimate (Main Flushing Agreement) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: 2022 Review and 2023 Workplan for the Veronda Falletti Ranch Date: December 13, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council review and provide feedback on the proposed 2023 workplan and approve, by motion, the workplans for Farmster and Sandy Loam, including authorizing the requested funding to implement the workplans.

Background
The City purchased the 4.37-acre Veronda-Falletti Ranch (Ranch) in 2008 through the Open Space and Agricultural Preservation District’s (Open Space District) Matching Grant Program.

As part of this program, the funding recipient (the City in this case) is required to provide a 50% match for the property purchase, which is memorialized in the matching grant agreement and agree to the recordation of a conservation easement on the property. Both documents have certain restrictions and requirements that the City must comply with. In addition, the Open Space District requires review and approval of certain activities through a City work plan and preapproval of some types of infrastructure.

In 2016, the City completed the initial phase of work to begin allowing more public access to the Ranch, which consisted of a new walking path along the East School and El Rancho sides of the property, a new picnic area at the corner of El Rancho and East School Street, and some related crosswalk, sidewalk, and landscaping improvements at the community center building across East School Street from the Ranch.

In 2018, after public workshops and a request for proposals selection process, the City Council granted a license agreement to Farmster to operate the Ranch and provide for public programming. The license agreement was for an initial term of 3 years and options for three additional 5-year extensions.

Additional infrastructure work was performed by the City in 2020, including reconstruction of the water tower and extensive refurbishment of the ranch house to make it safe and useable for programming.

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Although interrupted by COVID-19, activities over the initial license term have focused on livestock, events, camp programs, and building infrastructure for expanded public access.

The license agreements intend to be general in nature to cover the primary conditions of use of the property for a 5-year term, while relying on an annual Farm Work Plan process for operational and programming details to maintain flexibility as community needs dictate. On August 24, 2021, the City Council reviewed and provided feedback on the proposed joint Farm Work Plan for 2022 submitted by Farmster and Ammamma Tati (aka Sandy Loam) for the initial year of programs.

Farmster and Sandy Loam also entered into a cooperative agreement, which spells out their access and operating relationship since they operate in adjacent and sometimes overlapping areas of the Ranch. Staff is also working on developing template agreements for third parties that operate under the licensees, which will help provide additional clarity moving forward.

Staff have been working on an updated working concept for the barns at the Ranch, with an initial public workshop and a planned second workshop in January 2023 to get final comments on the concept before moving to the design phase.

Analysis/Discussion
In 2022, Farmster and Sandy Loam piloted several programs to better understand community needs. The proposed workplans for 2023 are designed to respond to the demonstrated needs of the community, as well as retain flexibility to continue to pilot new ideas and respond to new opportunities.

For 2023, Farmster and Sandy Loam propose the following programs, which are described in more detail in the attached workplans. Farmster primarily manages the livestock and adult educational programs. Sandy Loam is the lead on most youth educational programming. While each licensee has some overlapping responsibilities, each has areas of primary responsibility which is further clarified in an operational agreement between the parties.

Farmster
Farm Management & Development. Farmster will coordinate the routine maintenance and daily care for the facilities, animals, & plants within Farmster’s designated license area, as well as around the large greenhouse and annual garden beds. Farmster will also participate in development and community engagement activities, hosting monthly workshops and tours and assisting in city led events (primarily the Spring and Fall Festivals).

Animal Husbandry. Farmster will continue to manage the City’s herd of sheep, goats, and cows.

These common farm animals are essential to effective rotational grazing, which contributes to the building of the soil. Additionally, Farmster will continue to provide and manage a flock of chickens. The animals will be incorporated into demonstrations, events and workshops to further farm based educational opportunities.

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Horticulture. Farmster will expand horticultural activities on the property around the annual production beds, a greenhouse nursery with featured aquaponics demonstrations and a variety of composting systems. Farmster will host a variety of ongoing public engagement activities including senior gardening programs, community workshops, internship opportunities, volunteer programs and more.

Sandy Loam
Property Management. This primarily includes property management, landscape management, and janitorial services for facilities on-site.

Program Management. This includes overall program administration and curation/design, including the Farm and Chicken-Keeping Field Trip Program for Youth, Paint it Bright Summer Camps (4 sessions), Youth Open Ranch Days (6 days), Early Release Enrichment Program, Spring Campout, Community Workshops for youths and families (3 total), Youth Gardening - Spring & Fall and Birds – Summer, and assisting with the City-led Spring and Halloween Fall Festivals.

Financial Considerations
Experience has shown that the best arrangement is to directly fund community programs so that the City retains direct insight and control over the registration process, including setting registration fees to ensure the programs remain accessible. Therefore, these programs will generate some revenue to offset the program expenses, but given the uncertain revenue, only program expenses are accounted for in this financial summary.

The proposed Farm Work plans require a total commitment of up to $202,100 over calendar year 2023. No current budget appropriations are necessary as the current fiscal year budget includes $125,000 for these work plans. Based on fiscal year expenditures to date at 51.3% of budget, the budget is likely to be expended by July 2023.

During the upcoming budget study sessions staff will propose any budgetary adjustments required for fiscal year 2022/23. Additionally at these sessions, staff will propose the budget for fiscal year 23/24 that includes the remaining balance for calendar year 2023 expenditures as well as estimated additional funding for the estimated costs for the second half of fiscal year 23/24 (first two quarters of calendar year 2024).

The City is also committed to the terms of the matching grant agreement, which need to be satisfied to be competitive for future matching grants (particularly at the Veronda-Falletti Ranch). In accordance with this agreement, the City has a matching grant obligation of $3,650,000 to match the Open Space District contribution of $3,135,000 for the purchase of the Ranch. The City has continued to make progress towards meeting this matching requirement, with the current match through October 31, 2022, at $1,430,974.

Summary of Costs to Date (Through October 31, 2022)

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Operations & Maintenance $ 279,966
Capital Improvements $ 1,151,008
Total $ 1,430,974
Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

Attachments:

Farmster FY21-22 Accomplishments and 2023 Outlook (PDF) 2023 Farmster Workplan (PDF)
2023 Sandy Loam WorkPlan (PDF)

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PRESENTED BY:

DUSTIN DEMATTEO, EXECUTIVE DIRECTOR OF FARMSTER
12/5/22 1
Farmster at the Veronda-Falletti Ranch
FY21-22 Accomplishments and FY22-23 Outlook

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2

DUSTIN DEMATTEO

CO-FOUNDER & DIRECTOR OF FARMSTER

LEAD OPERATOR OF THE VERONDA-FALLETTI RANCH

SUSTAINABILITY MANAGER FOR THE CITY OF ROHNERT PARK
SSU ALUMNI & COTATI'S CITIZEN OF THE YEAR 19'
BOARD OF DIRECTOR:

SSU ALUMNI ASSOCIATION

CONSERVATION CORPS NORTH BAY
2 FARMSTER STAFF
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 T

OGROWFOODANDFARMSKILLS, WHILE

SHARINGLOCALRESOURCES

OBTAINNONPROFITSTATUS IMPLEMENT GRANT FUNDED

PROJECTS

DEVELOPCOMMUNITYPROGRAMS

FINALIZEHOLISTICFARMMANAGEMENTPLANS
3 MISSION FY 21-22

STRATEGICGOALS
FY22-23STRATEGICGOALS INCREASE BOAR
DOFDIRECTORSTO7MEMBERS INCREASE MARKETING FOR COMMUNITY PROGRA MS

DEVELOPVOLUNTEERAND INTERNSHIPPROGRAMS
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2

COUNTY OF
SONOMA
OFFICE
SONOMA

COUNTY FARM
BUREAU
TARGET FOCUS:

Kids Zone Plan with
Community Input
Installed by Rohnert
Park-Cotati Rotarians &
Sandy Loam
TARGET FOCUS:

Carbon Farm &
Managed Grazing Plan
Generate Best
Management Practices
& Resources
TARGET FOCUS:

Marketing of free and
affordable programs
Establish regular
programming with
COVID safety measures
TARGET FOCUS:

Operational upgrades
and gardening purpose
Install greenhouse &
mixed use livestock
equipment

SANDY LOAM SONOMA RCD
4 LIST OF ACCOMPLISHMENTS
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 5 SANDYLOAM

BEFORE TARG
ETFOCUS:

DevelopmentofKids
ZonePlanwith
CommunityInput
InstalledbyRohnert
Park-CotaiRotarians&
SandyLoam
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 6 SANDYLOAM

AFTER TAR
GETFOCUS:

DevelopmentofKids
ZonePlanwith
CommunityInput
InstalledbyRohnert
Park-CotatiRotarians&
SandyLoam
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 7 EXAMPLES OF MANAGED

SONOMA RCD GRAZING PLAN
TARGET FOCUS:

Creation of "Carbon
Farm & Managed
Grazing Plan"
Collaborate on Best
Management Practices

CHICKEN ROTATIONAL GRAZING
(BACKYARD)

CHICKEN ROTATIONAL GRAZING
(FARM )

CONCEPT
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 8 EXAMPLESOFMANAGED

GRAZINGPLAN

SONOMARCD
TARGETFOCUS:

Creationof"Carbon
Farm&Managed
GrazingPlan"
CollaborateonBest
ManagementPractices

REALITY
Example of
Rainwater Capture
39,415 GALLONS!
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 SONOMA

COUNTY FARM
BUREAU
9 TARGET FOCUS:

Improve site operations
for livestock and
gardening purpose
Install greenhouse &
mixed use livestock
equipment
SUSTAINABLE AGRICULTURE GRENHOUSE ENVIRONMENT (S.A.G.E.) NEW! 20' X 40' GREENHOUSE
Living Ecosystem Aquaponics Demonstrator (L.E.A.D)
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 S
ONOMA

COUNTYFARM
BUREAU
10 TARGETFOCUS:

Improvesiteoperations
forlivestockand
gardeningpurpose
Installgreenhouse&
mixeduselivestock
equipment

LIVESTOCK SHELTER/STORAGE NEW
!13' X13' PASTURESHELTER
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2

NUMBER OF COTATI RESIDENTS ENGAGED (RETURNING RESIDENTS) 25 TOTAL

NUMBER OF COTATI RESIDENTS EDUCATED (NEW RESIDENTS)
52 TOTAL

TOTAL NUMBER OF COTATI RESIDENTS ENGAGED & EDUCATED
77 TOTAL

TOTAL NUMBER OF PROGRAM ATTENDEES
155 TOTAL

TOTAL NUMBER OF REGULAR VOLUNTEERS
6 TOTAL
11 FY 21-22 KEY METRICS
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 12 FY 21-22 ADDITIONAL METRICS

TOTAL NUMBER OF LIVESTOCK
2 COWS | 5 SHEEP | 3 GOATS

TOTAL NUMBER OF CHICKENS
26 CHICKENS | SEVERAL VARIETIES

TOTAL NUMBER OF PERENNIAL PLANTS PLANTED
28 POLLINATOR HABITAT PLANTS

LAVENDER, BROWN EYED SUSANS, AND PENSTEMMON

TOTAL NUMBER OF ANNUAL PLANTS PLANTED
288 ANNUAL PLANTS PLANTED
80% LETTUCE & BASIL | 20% POTATOES, BEETS, ONIONS, CARROTS

HARVESTED PRODUCE IS FED TO LIVESTOCK/BIRDS, OR COMPOSTED 12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2

COUNTY OF
SONOMA
OFFICE
TARGET FOCUS:

Utilization of grant
award towards
signage and
marketing materials
Farmster Branded
Canopy & Signage
13 VOLUNTEER & INTERN PROGRAMS
What does Farmster do?
Divert Food Waste
Manage Livestock
Hosts/Partners on
Seasonal Programs
Promotes VerondaFalletti Ranch
Historical Uses
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 W

INTERENGAGEMENTPROGRAMS
GreenhouseWrapping
VolunteerDay-12/4
WreathMakingWorkshop
CoverCropandRowCrop
Project
WestPasture(~2.5acres)
12/5/22
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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 E
xpandedVolunteer/TourHours
Every1stSaturdayfrom10am-12pm
SonomaState Internship(Agriculture, Business, Community Programs, and Data Mgmt.) Nursery Management Program Offerings Perennials & Annuals Propagation Rare Fruit, Indoor Plants, and Native Shrubs Outputs: Farmstand Volunteer Community Garden CafeZone
C
h
i
c
k
e
n
Z
o
n
e
Greenhouse
Sc
h
o
o
l
h
o
u
s
e
15 SPRINGENGAGEMENTPROGRAMS
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 C
afeZone
C
hic
k
e
n
Z
o
n
e
Greenhouse
Sc
h
o
o
l
h
o
u
s
e
BarnDevelopmentActivities
VolunteerGardeningActivities
Weeding&Harvesting
Plantings
SeedSaving
NurseryActivities
Plantings
PlantSales
WorkshopTopics
Garden, Compost, Chicken, Pasture, Nursery, & Low Water-Use Landscap es
16 SUMMERENGAGEMENTPROGRAMS
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 1 7
Thankyou!
DustinDeMatteo
[email protected]
12/5/22

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Attachment: Farmster FY21-22 Accomplishments and 2023 Outlook (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2

12.5.2023

VERONDA-FALLETTI RANCH & DEMONSTRATION FARM
DRAFT 2023 WORKPLAN
WWW.FARMSTER.ORG
175 W SIERRA AVE.

COTATI CA 94931

12.5.2022 Veronda-Falletti Ranch & Demonstration Farm
Draft 2023 Workplan
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Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

VERONDA-FALLETTI RANCH & DEMONSTRATION FARM
DRAFT 2023 WORKPLAN
2023 DRAFT WORKPLAN
BUILD SOIL | GROW FOOD | RAISE ANIMALS |DEVELOP COMMUNITY In October of 2021, Farmster renewed a 5-year license with the City of Cotati to operate a Demonstration Farm at Veronda-Falletti Ranch located at 175 W Sierra Ave. As part of this agreement, licensees are required to “provide a workplan to the City which sets forth the plan for the management and operations of the Licensed Premises Property, which shall be incorporated into an overall plan for the management and operations of the Property in coordination with any Other Licensees on the Property.” Farmster proposed 2023 Farm Workplan includes 4 distinct activities, which include:
a. FARM MANAGEMENT: Farmster will coordinate the routine maintenance and daily care for the facilities, animals, & plants within Farmster’s designated license area, as well as around the large greenhouse and annual garden beds. Farmster can support partner/co-licensee (“Ammamma Tati”) in the “CaféZone '' and other areas as needed. Farmster will solicit charitable contributions towards the barn renovations and accessory structures such as a 13’x13’ pasture shelter, a 20’x40’ greenhouse, chicken coops, annual garden beds, compost and worm bins, and irrigation systems. In addition, Farmster will seek technical assistance for planning water catchment and renewable energy systems for future development. The annual cost of the Farm Manager is 34,000.00/year, who will oversee and direct all activities in the workplan, who will be supported by an administrative consultant in developing policies and organizational infrastructure, managing finances and compliance reporting activities, and to participate in development and community engagement activities. The total of $51,680 for Farm Management and Development Budget includes the total labor and resources of Farmster staff that will be allocated to the various activities on the Farm.
b. ANIMAL HUSBANDRY: Farmster will continue to tend a small herd of sheep, goats, and cows owned by the City of Cotati. These common farm animals are essential to effective rotational grazing, which contributes to the building of soil that’s able to retain higher levels of water, carbon, and nutrients if done properly. In addition, these common farm animals can convert leaves and grasses into quality wool, food, and a variety of other valuable products. Additionally, the integration of Farmster provided chickens, in order to align with the agricultural history of the site. The annual cost of care for these animals is not to exceed $12,000.00/year with about 416 staff labor hours.
c. HORTICULTURE: Farmster will expand horticultural activities on the property around the annual production beds, a greenhouse nursery with featured aquaponics demonstrations and a variety of composting systems. By focusing the 2023 year on developing these assets, Farmster can continue hosting a variety of ongoing public engagement activities including; senior gardening programs, community workshops, off-site farm to table fundraisers, internship opportunities, volunteer programs and more. The budget for 2023 is not to exceed 18,000.00/yr. including one-time materials purchases to construct the various demo-area and the 520 staff labor hours. As the property matures, the labor allocated to landscaping and maintenance will increase, but be offset by the drop in one-time expenses for materials.
d. COMMUNITY ENGAGEMENT: As a Demonstration Farm, the Veronda-Falletti Ranch will provide free public tours and workshops of the farm's animals, produce, and facilities on a monthly basis at a minimum. Regular Farm Tours will be useful for advertising events and volunteer opportunities on the demonstration farm. Events

12.5.2022 Veronda-Falletti Ranch & Demonstration Farm
Draft 2023 Workplan
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Packet Pg. 90
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) include seasonal community workshops centered around the garden beds, greenhouse nursery, and animal pasture. Farmster is currently engaged with Sonoma State Business Students and Sustainability Clubs to develop an internship program and regular volunteer opportunities on the property. Moreover, the nursery and garden beds will provide ample opportunities to create senior programming and volunteer events. Community Engagement activities will have no additional cost to the city.

ANNUAL DEMONSTRATION FARM BUDGET
$81,680 BILLED TO CITY = $51,680 STAFF/LABOR + $12,000 ANIMAL HUSBANDRY + $18,000 HORTICULTURE 2023 WORKPLAN ACTIVITIES & BUDGETS

DEMONSTRATION FARM MANAGEMENT & DEVELOPMENT
Description Estimated Costs
Dustin
DeMatteo
Executive Director and Farm Manager.
● Community Engagement
● Organize community outreach, internship, & volunteer
efforts
● Develop communications materials and marketing efforts ● Coordinate routine maintenance and daily care activities ● Solicit donations and technical assistance to enhance the property
● Manage vendor, stakeholder, and partner relationships and contracts
Wages | $34.00/hour*
4 Admin hrs./week
16 Program hrs./week
~6hr./wk. husbandry
~6hr./wk. horticulture
~4.5hr./wk. engagement
Not to exceed $3000.00/month
Jeff Kelly
Operations and Finance Consultant
● Bookkeeping, Accounting, & Reporting
● Organizational Development
● Community Outreach Support
● General Administrative Support
Wages |$34.00/hour*
6 Admin hrs./week
4 Program hrs./week
Not to exceed
$1,475.00/month

FARM MANAGEMENT & DEVELOPMENT BUDGET
Dustin Allocations
- $6,800.00 Admin
- $27,200.00 Programs
$34,000.00/yr.

Jeff Allocations
- $10,608.00 Admin
- $7,072.00 Programs
$18,000.00/yr.

Total | $51,680 per year

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Draft 2023 Workplan
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Packet Pg. 91
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

ANIMAL HUSBANDRY
Description Estimated Costs Billed To City
Large
Animals
2 Cows | 5 Sheep | 3 Goats
● Daily feeding morning and night
● Weekly rotational grazing & mucking
● Quarterly trimming & shearing
● Vaccinations & Wellness Checks as needed
Hay & Feed | $5,400.00/yr.

Seasonal Care | $1,000.00/yr.

Est. Labor | 6 hrs./week
Small
Animals
8+ Chickens
● Daily Checking of Feed, Water, & Eggs
● Bi-Monthly mobile coop cleaning/sanitation
● Vaccinations & Wellness Checks as needed
Chicken Feed |$1,440.00/yr.

Seasonal Care | $400.00/year
Est. Labor | 2hrs./week
Vet
Visits
● Quarterly Check-ins with Wellness Reports.
● Additional visits as-needed.

Wellness Checks | $500.00/visits
Not to exceed $3000.00/year
Equipment
● Electric Fence Wire for rotational grazing
● Pasture Shelter for improved shelter, feeding, &
care.
● Animal Trailer for moving large animals & equipment
● Flatbed Trailer for moving hay & equipment
● Cattle Squeeze to secure cow to perform routine
care
● Specialized Tools to shear, trim, and care for
animals
Electric & Panel Fencing | $3,000
Pasture Shelter | $2,500 | Donated
Animal Trailer | $ 5,000.00
Flatbed Trailer | $ 1,400.00 | Dustin’s
Cattle Squeeze | $ 800.00 | Dustin’s
Tools | Donated
ANIMAL HUSBANDRY BUDGET:
$6,940.00/yr. in Feed
$1,400.00/yr. in Seasonal Care
$3,000.00/yr. in Vet Visits
416 annual labor hours (included)
Total | $12,000.00/yr.

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Draft 2023 Workplan
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Packet Pg. 92
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) ● Raised beds standing ~4ft high for accessibility
● Weekly landscaping and irrigation
● Production from Spring through Fall
● Excess produce to be donated to local food banks
● Internships & Senior Activities Opportunities
Irrigation | $4,500.00
Est. Labor | 4 hrs./week
Nursery
Water Smart | Native | Ornamental
● Include trees, shrubs, and other perennials
● Will supply potted trees for use around the property
● Can generate sales revenue for the demonstration
farm
3 Tables | $200 each
Soil Amendments | $750.00
Irrigation | $1,250.00
Plant Trays/Pots | $100.00
Seeds | $500.00
Est. Labor | 2 hrs./week
Compost
Compost Piles | Worm Bins | Casting Tea
● Weekly collection from property and community
● Monthly maintenance and churning
● Seasonal application around the property
2 Compost Bins | $400 each
Est. Labor | 1 hr./week
Tools
Hand Tools
● 6 Digging Forks
● 6 Shovels - Spades
● 6 Shovels - Broadhead
● 2 Shovels - Trenching
● 10 Wheelbarrows
● 40 Pairs of Work Gloves
● 4 Pick Axes
● 2 McClouds
● 2 Pitchforks
● 4 Spray Paint Cans
● 10 Safety Goggles
● 1 Tool Shed
● 4 Protective Ear Muffs
Power Tools
● 1 Stihl Chainsaw
● 2 Stihl Brush Cutters
● 2 Stihl String Trimmers
● 1 Stihl Hedge Trimmer
Hand Tools | $2,482.00
Power Tools | $3,500.00

HORTICULTURE BUDGET
Annual Beds | $8,650.00/yr. Nursery |
$3,200.00/yr. Compost | $800.00/yr.

Tools | $5,982.00

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Draft 2023 Workplan
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Packet Pg. 93
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) Total | Not to exceed $18,000.00

COMMUNITY ENGAGEMENT
Description Estimated Costs
Farm Tours and Workshops
(10am-12pm)
Every First Saturday of the Month
● Once per month
● 30 min. tour || 60 min.
workshop
● Topics include:
o Bee Keeping
o Composting
o Ornamental
o Gardening
Labor | 4.5 hrs./event
- 1.0 for outreach
- 1.0 hr. for setup
- .5 hr. for tour
- 1.0 for workshop
- 1.0 hr. for wrap-up
Supplies | $25/tour
Student
Internship
● Spring & Fall Semester
● Crop Planning
● Event Coordination
● No Cost to City
Seasonal City-led
Workshops
● Quarterly, or as requested
● Seasonal
○ Winter 22’: Wreath
making
○ Spring 23’: Earth
Day
○ Summer 23’: TBD
○ Winter 23’: TBD
Not to exceed $3,000 per
month for Executive
Director/Farm Manager
Gardening
Programs
● Charles Street Village
● SSU
● Partner Organizations
Estimated Costs within
Horticulture Budget Est. Labor |
72hrs./yr.

Volunteer
Days
● Mulching
● Planting
● Weeding
Estimated Costs within
Horticulture Budget Est. Labor |
72hrs./yr.

COMMUNITY ENGAGEMENT
BUDGET
Monthly Event |$1,836/yr. | 54
hrs./yr.

Gardening | Included in
Horticulture

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Draft 2023 Workplan
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Packet Pg. 94
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) Volunteer Days | Included in
Horticulture
Total Community Engagement
Budget
2023 VERONDA-FALLETTI RANCH TOUR & VOLUNTEER PROGRAM SCHEDULE Veronda-Falletti Ranch Tour & Workshop Dates Dates Type Jan 1st Saturday (10am-12pm) January, 7th, 2023 Tour/Workshop Feb 1st Saturday (10am-12pm) February 4th, 2023 Tour/Workshop Mar 1st Saturday (10am-12pm) March 4th, 2023 Tour/Workshop Apr 1st Saturday (10am-12pm) April 1st, 2023 Tour/Workshop May 1st Saturday (10am-12pm) May 6th, 2023 Tour/Workshop Jun 1st Saturday (10am-12pm) June 3rd, 2023 Tour/Workshop Jul 1st Saturday (10am-12pm) July 1st, 2023 Tour/Workshop Aug 1st Saturday (10am-12pm) August 5th, 2023 Tour/Workshop Sept 1st Saturday (10am-12pm) September 2nd, 2023 Tour/Workshop Oct 1st Saturday (10am-12pm) October 7th, 2023 Tour/Workshop Nov 1st Saturday (10am-12pm) November 4th, 2023 Tour/Workshop Dec 1st Saturday (10am-12pm) December 2nd, 2023 Tour/Workshop

12.5.2022 Veronda-Falletti Ranch & Demonstration Farm
Draft 2023 Workplan
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Packet Pg. 95
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) 2023 FARMSTER PROGRAMS & KEY METRICS
COMMUNITY PROGRAMS –
To provide free and/or affordable programming to Cotati residents. ● FREE 45-min Public Farm Tours Once Per Month, Followed by 45-min Workshop Program ● City-fee based Workshops Once Per Month (Total Workshops: 12) ● KEY METRICS:
○ Number of Cotati Residents
Engaged (Returning Resident)
○ Number of Cotati Residents
Educated (New Resident)
○ Total Number of Participants by
Program (Tour, Workshop)
○ Total Number of Program Attendees
○ Total Number of Volunteers per
Event, and Total
○ Total Number of Volunteer Hours
○ Total Interns
○ Property Improvements

12.5.2022 Veronda-Falletti Ranch & Demonstration Farm
Draft 2023 Workplan
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Packet Pg. 96
Attachment: 2023 Farmster Workplan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

V E R O N D A - F A L L E T T I R A N C H
202 3 C H I LD & Y O UT H PR O G R A M S

WO R K P L A N
Operated by
Sandy Loam Sustainable Communities | sandyloam.org
Ammamma Tati | ammammatati.com

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Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

T A B L E O F C O N T E N T S
02 04
2022 Highlights
Property Management
05 Program Management
Sandy Loam Sustainable Communities | sandyloam.org
1 5 Cost Plan
01 About Us

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Packet Pg. 98
Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

A B O U T U S
Sandy Loam Sustainable Communities | sandyloam.org

F R E E & L O W - C O S T P R O G R A M S I M P L E M E N T E D Provides high-quality early childhood education best exemplified by the Montessori Method, and sustainability-minded community & enrichment programs for children and youth. We serve the beautiful communities located in Southern Sonoma County.
operates

C A M P S &

E N R I C H M E N T P R O G R A M S

C O M M U N I T Y E D U C A T I O N ,

W O R K S H O P S &

S P E C I A L E V E N T S
Connects and engages with our young
community members through activities that
focus on environmental sustainability and
Sonoma County’s diverse cultural heritage.

Youth served range from preschoolers to
high schoolers through a range of programs
such as educational field trip programs;
farm, garden & nature educational
workshops; fun events and festivals.

Provides immersive farm and nature-based
learning environment to school-age children.

Programs and camps are hosted in a facility
licensed by the CA Dept. of Health &
Human Services, Community Care Licensing
Division, giving families confidence that
care is provided in a facility that follows
appropriate health and safety measures and
by credentialed teachers with background
clearances and first aid training.

Located at Veronda-Falletti Ranch
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Packet Pg. 99
Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) 2 0 2 2 H I G H L I G H T S
Sandy Loam piloted Open Ranch youth days in collaboration with Sonoma County Library's Bibliobus.

The program was offered free of charge and was administered by Sandy Loam with outreach support provided by the City of Cotati.

We hosted 6 Youth Days and hosted 30-66 visitors per event.

Youth Days
Sandy Loam Sustainable Communities | sandyloam.org
Two farm & nature focused summer camp sessions piloted in partnership with City of Cotati, 10-14 children attended each day (14 max. capacity). The City collects participant registrations, Farm & nature focused Early Release Enrichment Program launched on local schools' early release days (Tuesdays & Wednesdays) under a "pay what you can" model ensuring program affordability, 15 participants have attended with more expected as program grows! This pilot program was administered by Sandy Loam with outreach support provided by the City of Cotati.

Summer Camps & Early Release Enrichment Programs Piloted Early Childhood Field Trip program taught gardening and chicken-keeping skills to ECE educators and young children.

The program was offered free of charge under sponsorship by the City of Cotati.

We have served 147 children and 70 adults (teachers and parent volunteers) on monthly field trips! We serve every preschool within walking distance to Veronda-Falletti Ranch: Cotati-Rohnert Park Coop Nursery, Grow With Me ECE, Training Wheels, Mixed Greens, and Rainbow Bridge.

Field trip program expanded to include groups serving children with disabilities.

Field Trip Program

F R E E & A F F O R D A B L E P R O G R A M S I M P L E M E N T E D 2 12.A.c
Packet Pg. 100 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) 2 0 2 2 H I G H L I G H T S
0 2 P R O G R A M H I G H L I G H T S
Sandy Loam Sustainable Communities | sandyloam.org
Pollinator garden gopher-proofed and rehabilitated at the corner of West Sierra & School St.

Gopher is Sandy Loam's official mascot for being Cotati's scrappiest of foragers Pollinator Garden Lives Despite Gopher Activity!
Applied for and obtained a facility licensed to serve young people in a safe environment staffed by instructors with background clearances, first aid training, and appropriate educational credentials Six raised garden beds have been built and planted in, with more to follow.

Licensed Farm & Nature Enrichment Program Facility and Playground Includes 9 garden beds with more coming!
Chicken coop suitable for 10 chickens hosts the Sandy Loam flock, protected by RJ the rooster.

Greenhouse is being used to produce plant starts for youth program Old oak tree has been maintained and provides a beautiful and cooling canopy for visitors.

Education Garden

R A N C H F A C I L I T I E S D E V E L O P E D T O H O S T

P U B L I C - F A C I N G E V E N T S
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Packet Pg. 101 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

P R O P E R T Y M A N A G E M E N T

K E Y T A S K S
Ranch managed for safe public access and comfort
Continuous monitoring and oversight of property taking into account property's functional and aesthetic assets.

Vendor and contractor management
Property Management:

Q U A R T E R L Y T A S K S
Landscape management will be responsive to environmental factors The butterfly garden on the corner of W. Sierra and E. School St. is included as a part of this service.

Seasonally-Responsive Landscape Management
A weekly professional janitorial service ensures the Ranch House and Water Tower bathroom are sanitary and program ready for Ranch programs.

A sanitization and cleaning plan will be included as a part of all special event project plans, and will be undertaken as agreed to by involved parties.

Janitorial Services
Sandy Loam Sustainable Communities | sandyloam.org

CHECKPOINT
A post-winter mulching and property rehabilitation will be conducted as needed. Other tasks will be defined based on need.

January to March
The property will be prepared for summer activities, shade sails will be re-installed, and other shaded areas will be re-established in preparation for the summer's heat. Other tasks will be defined based on need.

April to June
Deferred maintenance will be conducted in preparation for children's return to the Ranch for the Fall semester. Other tasks will be defined based on need.

July to September
A Fall planting will be conducted for ornamental plants. The Ranch House's HVAC system will be serviced. The property will be prepared for Winter. Other tasks will be defined based on need.

October to December
2 0 2 3 S C O P E O F W O R K
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Packet Pg. 102 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

A D M I N I S T R A T I O N & P R O G R A M C U R A T I O N Sandy Loam Sustainable Communities | sandyloam.org
Development of new and innovative pilot programs based on a community survey developed and implemented. AMTI to develop and implement survey in early 2023.

Continuing to design, build and maintain farm and garden demonstration areas specifically for educating young people and their families on sustainable farming and food production.

Oversight of farm & nature educational and enrichment programs and camps, licensed by the Department of Health & Human Services, Division of Community Care Licensing, including mandated record-keeping, regulatory compliance, community relations, staff and contractor management, student/participant behavioral guidance and parent communication.

Overall management of 2023 Sandy Loam programs, including community relations, staff and contractor management, etc.

A Program Administrator and Program Curator will undertake the tasks below to enhance public access to Veronda-Falletti Ranch through meaningful and enjoyable farm and nature-focused programming that are free or low-cost.

1. Farm and Chicken-Keeping Field Trip Program for Youth

2. Paint it Bright Summer Camps (4 sessions)

3. Youth Open Ranch Days (6 days)

4. Early Release Enrichment Program

5. Spring Campout

6. Workshops (3 total): Youth Gardening - Spring & Fall and Birds - Summer

7. Spring Festival

8. Halloween Fall Festival

P R O G R A M M A N A G E M E N T

S C O P E O F W O R K
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Packet Pg. 103 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) Month Ranch Programs
January
Early Release Enrichment (T & W)
Field Trips (~10)
February
Early Release Enrichment (T & W)
Field Trips (~10)
March
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
Youth Gardening Workshop
April
Early Release Enrichment (T & W)
Field Trips (~10)
Sweet Spring Festival
Open Ranch Youth Day
May
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
Spring Campout
June
Paint it Bright Summer Camps
(2 sessions)
Sandy Loam Sustainable Communities | sandyloam.org

P R O G R A M S U M M A R Y
free &
Affordable
Youth Programs
5 Days p/ Week
Linking Community to
Farms & Nature
Month Ranch Programs
July
Paint it Bright Summer Camps
(2 sessions)
August
Early Release Enrichment (T & W)
Open Ranch Youth Day
Youth Bird Workshop
September
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
Youth Gardening Workshop
October
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
Halloween Fall Festival
November
Early Release Enrichment (T & W)
Field Trips (~10)
December Early Release Enrichment (T & W)

P R O G R A M M A N A G E M E N T
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Packet Pg. 104 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

F A R M A N D C H I C K E N - K E E P I N G F I E L D

T R I P P R O G R A M F O R Y O U T H
Continued collaboration with local preschool
groups which conduct walking field trips to the
Ranch at no cost: preschoolers and teachers have
regular monthly access to programs, resulting in
relatively stable groups of children receiving
increasingly complex and exciting opportunities to
participate.

Specialized farm and nature curriculum developed
targeted to youth with disabilities or learning
differences.

Development of partnerships with local school
districts, Sonoma First Five and/or Sonoma 4C's to
enable access to county-wide educators, tie-ins with
groups connected to school-age children (afterschool groups, PTA’s).

Expansion of program to include other school
groups and non-profit organizations.

S C O P E O F W O R K
2022's Field Trip program was specifically designed for local preschools conducting walking field trips. In 2023, this program is being expanded to include broader school-age groups, community school and non-profit groups.

Sandy Loam Sustainable Communities | sandyloam.org
Presented In partnership with

P R O G R A M M A N A G E M E N T
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Packet Pg. 105 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

P A I N T I T B R I G H T C A M P S

S C O P E O F W O R K
In 2022, two "Paint it Bright!" summer camp sessions served elementary-aged children. In 2023, two sessions will serve elementary students and two additional sessions will serve Transitional Kindergarten and Kindergarten-aged children based on demand from local families. The camps will focus on farm, nature and art activities.

Sandy Loam Sustainable Communities | sandyloam.org
Each camp session (four in total) will run
from Monday through Thursday, from
8:30am - 1:30pm.

City of Cotati to establish fees or fee
subsidization for participants. Sandy Loam
forgoes any share of tuition income, and will
bill for agreed upon implementation costs.

Fully-licensed facility staffed by teachers
with background clearances.

A robust farm, art and nature-based program
will be planned and implemented. Musical
experiences will be incorporated when
possible.

A culminating art show and party will be
held for campers and their families.

Presented In partnership with

P R O G R A M M A N A G E M E N T
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Packet Pg. 106 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

Y O U T H D A Y S - O P E N R A N C H
In 2022, Sandy Loam independently piloted and tested the popularity of farm and art experiences for youth during 6 special afternoons. The program was a major success! In 2023, we aim to present the same program in partnership with the City of Cotati.

Sandy Loam Sustainable Communities | sandyloam.org

S C O P E O F W O R K
6 open ranch days for youth (3 Spring
Days & 3 Fall Days). Program hours are
3:30pm - 5pm.

Staffing to be provided by Sandy Loam.

Included:

Ice cream, hot cocoa & other treats
Farm and nature based activities
Art stations
New Partnership!

P R O G R A M M A N A G E M E N T
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Packet Pg. 107 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

E A R L Y R E L E A S E E N R I C H M E N T
A farm, art and nature-based program planned and
implemented on every Tuesday and Wednesday that
local schools are in session.

Flexible sign-ups, children may attend as many or
little days as desired.

Fully licensed facility, with experienced teachers, and health & safety measures in place.
"Pay what you can" model, with a $10 minimum fee
for a 4 hour program.

Development of partnerships with local school-age
groups (PTAs, afterschool groups, etc).

S C O P E O F W O R K
Sandy Loam's Early Release Enrichment Program launched in 2022 as a pilot program that was independently implemented. The program was offered as a "pay what you can" program to keep the program affordable. It was attended by school-aged children on Tuesdays and Wednesdays, which are early release schools days in Cotati-Rohnert Park and Petaluma school districts respectively. Parents have reassurance that the program is implemented in a safe and licensed facility.

In 2023, we aim to present the same program in partnership with the City of Cotati.

Sandy Loam Sustainable Communities | sandyloam.org
New Partnership!

P R O G R A M M A N A G E M E N T
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Packet Pg. 108 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

S P R I N G C A M P O U T
Up to 6 children and their families.

For families with elementary aged children
Families bring own tent & sleeping bag, packed dinner, Sandy Loam provides crafts, hosts a campfire song circle, cooking activities, and breakfast.

City of Cotati to establish fees or fee subsidization for participants.

S C O P E O F W O R K
A very special overnight campout will be held at the Ranch in May 2023 to introduce young people and their adults to camping in an accessible and joyous way! Sandy Loam Sustainable Communities | sandyloam.org
Newprogram!

P R O G R A M M A N A G E M E N T
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Packet Pg. 109 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

W O R K S H O P S
3 Workshops held for up to 14 youth participants and one adult per youth.

City of Cotati to establish fees or fee subsidization for participants.

Fall Gardening Workshop
Harvest / clear the old plants out
Add compost and mix
Plant winter veggies
Dry herbs
Spring Gardening Workshop
Prepare beds
Plant seeds
Start seeds in greenhouse
Transplant starts
Home garden demonstration
Summer Bird Workshop (K-5)
Sonoma County is home to beautiful and unique bird wildlife. We will help participants identify and appreciate the birds in our own backyards.

A craft activity will be included.

S C O P E O F W O R K
Sandy Loam Sustainable Communities | sandyloam.org
New programs!
Three special workshops for youth and families will be held to introduce youth to farm, garden and nature topics.

P R O G R A M M A N A G E M E N T
12 12.A.c
Packet Pg. 110 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

P R O G R A M M A N A G E M E N T
City of Cotati to staff event with 5-6 hosts for day of event in addition to 3 Sandy Loam event staff.

Hours of Operation: One Saturday close to Earth Day; 10am - 4pm City of Cotati to set price of entry.

Festival features to include:

Crafts
Games
Chicken and animal petting
Dance patch with music
Photo area
Farmer board or tall flowers for photo ops
Cookies and lemonade
Plant a flower seed to take home

S W E E T S P R I N G F E S T I V A L

S C O P E O F W O R K
Sandy Loam Sustainable Communities | sandyloam.org
NewEvent!
The Spring Festival will celebrate all the beautiful and new things Earth provides us each and every year, from bees to butterflies to birds to blooms! 13 12.A.c
Packet Pg. 111 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

P R O G R A M M A N A G E M E N T
Sandy Loam to incorporate pumpkin patch development into farm and garden plan.

City of Cotati to staff event with 5-6 hosts for day of event in addition to 3 Sandy Loam event staff.

Hours of Operation: 2 consecutive weekends
Fridays: 3:30pm - 6pm
Saturdays: 10am - 4pm
City of Cotati to set price of entry.

Festival Features to Include:

Hay bale pyramid
Cut out farmer & animal picture board - Repurposed from Kids Day Pumpkin patch & painting
Corn sensory boxes
Pumpkin bowling
Chicken & animal petting
Crafts
Photo area backdrop
Games: pumpkin toss
"How tall this fall" sign
Hot cider & donuts
Music

H A L L O W E E N F A L L F E S T I V A L

S C O P E O F W O R K
Sandy Loam Sustainable Communities | sandyloam.org
NewEvent!
The front pasture of Veronda-Falletti Ranch will turn into a temporary pumpkin patch, and will be the site of the very first Halloween Fall Festival! 14 12.A.c
Packet Pg. 112 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans)

C O S T P L A N
Annual Cost
Property Management
Property Management $6,000
Administrative Costs, Materials & Supplies
(Estimated Reimbursable Expenses) $4,800
Seasonally-Responsive Landscape Management $9,000
Janitorial Services $6,960
Subtotal $26,760
Program Management
Labor Costs
Administrator & Program Curator $12,000
Director & Farmer & Lead Teacher
(1455 Estimated Labor Hours at $34 p/h) $49,470
Assistant Teacher
(779 Estimated Labor Hours at $26 p/h) $20,254
Subtotal $81,724
Other Costs
Annual Administration & Marketing Fee $1,225
Estimated Reimbursable Expenses $10,710
Subtotal $11,935
TOTAL COST $120,419.00
Sandy Loam Sustainable Communities | sandyloam.org
Detailed Cost Plan Attached
15 12.A.c
Packet Pg. 113 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) Contact
Sandy Loam Sustainable Communities
175 West Sierra Ave.

Cotati, CA 94931
t. 707-664-5347
sandyloam.org
Sandy Loam Sustainable Communities | sandyloam.org

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Packet Pg. 114 Attachment: 2023 Sandy Loam WorkPlan (Veronda Falletti Ranch License Agreements- Year 1 Review & Year 2 Workplans) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Recognition of Outgoing City Councilmembers
Date: December 13, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a resolution recognizing the outgoing councilmembers for their service to the community.

Background
On August 23, 2022, the City Council adopted resolution 2022-53 canceling the November 8, 2022 municipal elections and appointing the two candidates to the two available City Council positions, effective December 13, 2022. Therefore, the requirement to approve the County Registrar of Voters certified election results and declaring the results of the election is not applicable.

At this time, it is customary to recognize outgoing City Council members for their years of service to the community.

Analysis/Discussion
Sylvia Lemus and Kay Rivers were the successful candidates and have been duly appointed to the City Council for full terms of four years. As the council transitions to include its newest members, it is the City’s tradition to recognize the service of the outgoing councilmembers, Mayor Mark Landman and Councilmember John Moore, by resolution.

Financial Considerations
None.

Environmental Issues
The action of recognizing City Councilmembers does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

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Packet Pg. 115
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI COMMENDING

COUNCILMEMBER JOHN MOORE FOR HIS SERVICE TO THE CITY OF COTATI WHEREAS, John Moore was first appointed to Cotati City Council on March 13, 2013, and sworn in on the evening of March 13, 2013; and WHEREAS, John Moore was elected to Cotati City Council on November 4, 2014 and sworn in on the evening of December 9, 2014, and was subsequently re-elected in 2018, and faithfully served as Councilmember through December 2022; and WHEREAS, John Moore served as Mayor of the City of Cotati in 2016 and 2021, and Vice Mayor in 2015 and 2020; and
WHEREAS, John Moore was recognized as Cotati Citizen of the Year in 2005; and WHEREAS, John Moore served on the City Council that guided the City back from a dire financial situation, balanced the City budget and advocated for improved public services and infrastructure; and
WHEREAS, John Moore served and guided the City during unprecedented challenges including wildfires, financial instability and the COVID-19 pandemic; and WHEREAS, John Moore has represented Cotati as a member of the Cotati Chamber of Commerce Board, Cotati Rent Appeals Board, Continuum of Care Advisory Committee and Board, and Sonoma County Mayors and Councilmembers Association; and WHEREAS, John Moore has also served the community as a member of the Rohnert Park – Cotati Library Advisory Board, Redwood Empire Municipal Insurance Fund (REMIF)/California Intergovernmental Risk Authority (CIRA), and Service Employees International Union Local 1000, District Labor Council 752; and WHEREAS, John Moore’s humor will be missed everyone at City Hall, who wish Lisa and him the best in City Council “retirement”.

NOW THEREFORE BE IT RESOLVED BY the City Council of the City of Cotati that John Moore is hereby commended for his service to the community as a Councilmember of the City of Cotati.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the December 13th, 2022, by the following vote, to wit:

Approved:________________________________
Mayor
Packet Pg. 116
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Packet Pg. 117
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI COMMENDING

COUNCILMEMBER MARK LANDMAN FOR HIS SERVICE TO THE CITY OF COTATI
WHEREAS, Mark Landman was first appointed to Cotati City Council and sworn in on the evening of November 18, 2009; and
WHEREAS, Mark Landman was elected to Cotati City Council in 2010 and subsequently re-elected in 2014 and 2018, and faithfully served as Councilmember through December 2022; and
WHEREAS, Mark Landman served as Mayor of the City of Cotati in 2013, 2018, and 2022, and Vice Mayor in 2017 and 2021; and
WHEREAS, Mark Landman was named Cotati Citizen of the Year in 2015; and WHEREAS, Mark Landman served on the City Council that guided the City back from a dire financial situation, balanced the City budget and advocated for improved public services and infrastructure; and
WHEREAS, Mark Landman served and guided the City during unprecedented challenges including wildfires, financial instability and the COVID-19 pandemic; and WHEREAS, Mark Landman has represented Cotati as a member of the Sonoma County Transportation Authority, Russian River Watershed Association, Sonoma County Legislative Committee, Regional Climate Protection Authority, LAFCO, and Remote Access Network Board; and
WHEREAS, Mark Landman has also served the community as a founding Board Member of Sonoma Clean Power and a key contributor negotiating the Joint Powers Authority; and
WHEREAS, Mark Landman’s wit and wisdom will be greatly missed by everyone at City Hall, who wish Jan and him the best in City Council “retirement”.

NOW THEREFORE BE IT RESOLVED BY the City Council of the City of Cotati that Mark Landman is hereby commended for his service to the community as a Councilmember of the City of Cotati.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the December 13th, 2022, by the following vote, to wit:

Approved:________________________________
Packet Pg. 118
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Packet Pg. 119
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Reception
Date: December 13, 2022
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
The public is cordially invited to enjoy refreshments at a brief reception for the incoming and outgoing Councilmembers.

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Packet Pg. 120
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Administration of oath of office and seating of the new councilmembers Date: December 13, 2022
Written by: Damien O'Bid, City Manager
Recommendation
The Deputy City Clerk will administer the oath of office to the new Councilmembers, followed by their formal seating as City Councilmembers for the City of Cotati.

Attachments:

LEMUS - Oath of Office (PDF)
RIVERS - Oath of Office (PDF)

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Packet Pg. 121
Oath of Office

STATE OF CALIFORNIA
} Ss:

COUNTY OF SONOMA
FOR THE POSITION OF City Councilmember
City of Cotati
, Sylvia Lemus, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. ________________________________________
Signature
Subscribed and sworn before me
this 13th day of December, 2022
________________________________
Kevin Patterson, Deputy City Clerk
I

12.D.a
Packet Pg. 122 Attachment: LEMUS - Oath of Office (Seating of New Councilmembers) Oath of Office

STATE OF CALIFORNIA
} Ss:

COUNTY OF SONOMA
FOR THE POSITION OF City Councilmember
City of Cotati
, Kathleen Rivers, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. ________________________________________
Signature
Subscribed and sworn before me
this 13th day of December, 2022
________________________________
Kevin Patterson, Deputy City Clerk
I

12.D.b
Packet Pg. 123 Attachment: RIVERS - Oath of Office (Seating of New Councilmembers) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Reorganization of City Council for Calendar Year 2023 Date: December 13, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended The City Council elect a Mayor and Vice Mayor from among its members, to be effective December 14 until December 2023.

Background
Per the City Council Rules (City Council Policy 2021-01), following the certification of the election and seating of new Councilmembers, the Mayor and Vice Mayor will be elected by a majority vote of a quorum of the City Council. The City Council shall consider the election of the Mayor and Vice Mayor for a one (1) year term at the first regular meeting in December of each year.

Analysis/Discussion
After Mayor Landman steps down from the City Council, Vice Mayor Harvey becomes the Presiding Officer for the City Council re-organization. The typical process is to select the Mayor first and the Vice Mayor second. The current Vice Mayor typically becomes the Mayor for the following year. The councilmember that rotates to Vice Mayor is generally the councilmember that served as Mayor the longest ago followed by newer councilmembers in order of time on City Council, including any time on City Commissions. The new Mayor and Vice Mayor will assume their titles upon completion of the reorganization agenda item.

For convenience, below is a summary of the recent Mayor and Vice-Mayors.

Mayor Vice Mayor Year
Landman Harvey 2022
Moore Landman 2021
Skillman Moore 2020
Dell’Osso Skillman 2019
Landman Dell’Osso 2018
Harvey Landman 2017

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Packet Pg. 124
Moore Harvey 2016
City Council appointments to City and regional bodies will be made at the first meeting in January 2023. The application for Planning Commissioners will be released in mid-December, with expected Planning Commissioner appointments at the second meeting in January.

Financial Considerations
None.

Environmental Issues
The action of City Council reorganization does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

Attachments:

Public comment 1 12.13_Redacted (PDF)
Public comment 2 12.13_Redacted (PDF)
Public comment 3 12.13_Redacted (PDF)
Public comment 4 12.13_Redacted (PDF)
Public comment 5 12.13_Redacted (PDF)
Public comment 6 12.13_Redacted (PDF)
Public comment 7 12.13 (PDF)
Public comment 8 12.13_Redacted (PDF)
Public comment 9 12.13_Redacted (PDF)
Public comment 10 12.13_Redacted (PDF)
Public comment 11 12.13_Redacted (PDF)
Public comment 12 12.13_Redacted (PDF)
Public comment 13 12.13 (PDF)
Public comment 14 12.13_Redacted (PDF)
Public comment 15 12.13_Redacted (PDF)
Public comment 16 12.13_Redacted (PDF)
Public comment 17 12.13_Redacted (PDF)
Public comment 18 12.13 (PDF)
Public comment 19 12.13_Redacted (PDF)
Public comment 20 12.13_Redacted (PDF)
Public comment 21 12.13_Redacted (PDF)
Public comment 22 12.13_Redacted (PDF)
Public comment 23 12.13_Redacted (PDF)
Public comment 24 12.13_Redacted (PDF)
Public comment 25 12.13_Redacted (PDF)
Public comment 26 12.13_Redacted (PDF)

12.E
Packet Pg. 125
From: John Dell'Osso
Sent: Friday, December 2, 2022 1:28 PM
To: Kevin Patterson <[email protected]>
Subject: Mayoral rotation for the City
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Mr. Patterson, I would appreciate it if you would make sure this email gets into the next City Council packet. It is in regards to the rotation for the next Mayor. I am in full support of seeing Susan Harvey, Vice Mayor, as the next Mayor of Cotati.

Having served14 years on the Cotati City Council, and 3 times as Mayor, I have worked very closely with Susan during most of that time. She is very astute on budget issues and pays very close attention to those issues. I have seen the detailed notes Susan would take to then report out with an informed opinion on any topic. She also regularly seeks input from the public on all issues.

Over her many years of living in the City, Susan has volunteered her time and energy for every event that the City or Chamber of Commerce has sponsored. She co-chaired with me the citizen committee on Cotati's 50th Anniversary celebration.

She also serves on a number of appointed positions on boards throughout Sonoma County and has a very good reputation amongst other Mayors and Council Members in the county. Those positions include the Sonoma County Waste Management Agency (SCWMA), Sonoma Water Advisory Committee, Santa Rosa Plain Groundwater Sustainability Agency, Cotati-Rohnert Park Unified School District 2x2x2, and Association of Bay Area Governments (ABAG). She serves on the Board of Directors of the Northbay Division of the League of California Cities, currently as Immediate Past President.

I feel Susan Harvey will continue to serve the citizens of Cotati and would strongly recommend appointing her as Cotati's Mayor for 2023.

Respectfully submitted,
John A. Dell'Osso
cc: Cotati City Council
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.a
Packet Pg. 126 Attachment: Public comment 1 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Joan Simon
Sent: Saturday, December 3, 2022 2:32 PM
To: Kevin Patterson <[email protected]>; Mark Landman Subject: Susan Harvey for Mayor!
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

My name is Joan Simon and I've live on the west side of Cotati for close to 30 years. Having watched Susan Harvey's performance over her tenure on the Council, I want to emphatically express my support for her being named our next Mayor .

Susan has the demeanor and respectful, diplomatic approach to represent our city on various levels county and state wise. She has always been thoughtful and responsive when I've expressed concerns. I also appreciate her analytical and research abilities as being clear handed and even handed in dealing with a variety of issues that have come before the Council over the years. .

Accordingly, I urge the current Council members to unanimously elect Susan our next Mayor.

Yours truly,
Joan Simon
Cotati
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.b
Packet Pg. 127 Attachment: Public comment 2 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From: Anne
Sent: Saturday, December 3, 2022 4:56 PM
To: Kevin Patterson <[email protected]>
Subject: Public comment/mayor
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

My name is Anne Smith and I am resident of Cotati. As our City Council is about to change- I’d like to strongly endorse Susan Harvey as the newly appointed mayor. Susan has been a hardworking and constant presence on the council for many years. Her steady and consistent leadership will set the tone and example to our newly appointed council members.

Kind regardsAnne Smith
Cotati

12.E.c
Packet Pg. 128 Attachment: Public comment 3 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From:

Sent: Sunday, December 4, 2022 10:54 AM
To: Kevin Patterson <[email protected]>
Subject: Susan Harvey for Mayor
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

We would like to throw our hats into the ring and highly recommend Susan Harvey for Mayor of Cotati.

Susan has been an extremely effective and well balanced Council Person for over 10 years now. She has also been Vice Mayor and Mayor several times and we would like to see her back in the Mayor's seat again. The City needs her leadership.

Thanks for listening,
Dave & Jo Charleston
,
Cotati, 94931

12.E.d
Packet Pg. 129 Attachment: Public comment 4 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Chris Cone
Sent: Sunday, December 4, 2022 11:38 AM
To: Kevin Patterson <[email protected]>
Subject: Support Susan Harvey for Cotati Mayor
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Dear Mr. Patterson:

I would like to submit my public comment in support of Vice Mayor Susan Harvey serving as Mayor in the new City Council term.

I believe Vice Mayor Harvey’s experience and long-standing leadership will be an asset in the role of Mayor as we welcome several new Council members.

Thank you for taking my comment.

Chris Cone
Cotati CA 94931

Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.e
Packet Pg. 130 Attachment: Public comment 5 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Laurie-Ann Barbour
Sent: Sunday, December 4, 2022 10:33 PM
To: Kevin Patterson <[email protected]>
Subject: Public Comment for Dec 13 Mayor Election
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

I’d like to register my support for Vice Mayor Harvey to become Mayor of Cotati based on the tradition of the Vice Mayor becoming Mayor and also due to her experience in City Government and many years of service on the Council.

Respectfully,
Laurie-Ann Barbour
Cotati, CA 94931
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.f
Packet Pg. 131 Attachment: Public comment 6 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Kevin Patterson <[email protected]>
Sent: Monday, December 5, 2022 4:17 PM
To: Kevin Patterson <[email protected]>
Cc: Damien O'Bid <[email protected]>
Subject: Citizen Comment Received
Good Afternoon Mayor Landman and CouncilmembersA resident of Cotati, Christopher Davis, stopped by City Hall today and asked that his name be added to the list of people supporting Vice Mayor Harvey for Mayor of Cotati in 2023. A copy of this email, along with others received, will be attached to the staff report for Council re-organization item on 12/13/2022.

Thanks,
Kevin
___________________________________
Kevin Patterson
Deputy City Clerk | City of Cotati
201 W Sierra Ave., Cotati, CA 94931
T: 707-665-3622
www.cotaticity.org
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.g
Packet Pg. 132 Attachment: Public comment 7 12.13 (Reorganization of City Council for Calendar Year 2023) From: Daniel Brown
Sent: Monday, December 5, 2022 3:48 PM
To: Kevin Patterson <[email protected]>
Subject: Public Comment for December 13 Mayoral Election CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Dear Mr Patterson/City of Cotati,
I have been a business owner in Cotati for over 12 years. I have witnessed the evolution that has occurred within the city along with the ups and the downs. Change never stops occurring, even in a small community like Cotati. It is my opinion that the best way to navigate through inevitable change, is to have leadership with a knowledge of the past and the vision for progress. Susan Harvey fills these shoes of leadership with her historical service to the community and her flexibility for progressive change.

I whole heartily endorse Susan Harvey for mayor in Cotati.

Sincerely,
Daniel Brown
Easy Breezy Car Wash
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.h
Packet Pg. 133 Attachment: Public comment 8 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From: Laird, Donald
Sent: Monday, December 5, 2022 4:15 PM
To: Kevin Patterson <[email protected]>
Subject: Cotati's next mayor
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

I would like to offer my support for the selection of Susan Harvey to be our next mayor. She has been very conscientious in all of my dealings with her, and I believe that she will do a fine job.

Please feel free to include this in the public comments of any City Council meetings, if desired.

Thanks!
Donald
Gravenstein Way, Cotati
---
Donald Laird
Department Chair, Computer Studies Department Santa Rosa Junior College Santa Rosa, California Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.i
Packet Pg. 134 Attachment: Public comment 9 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) Pat Gilardi
Cotati, CA 94931
December 6, 2022
Dear Honorable Councilmembers,
I am writing today to ask that you elevate Vice Mayor Susan Harvey to mayor when you reorganize next week. Vice Mayor Harvey should have been mayor in 2022, but she graciously supported Mark Landman’s request to complete his council service career as mayor and stepped back for a year.

I have known Susan Harvey longer than I have known any resident of Cotati; about 39 years.

She is calm, thoughtful, very intelligent and has a thorough knowledge of governance. She will provide steady leadership that will be useful as our new councilmembers get up to speed. I would recommend Ben Ford as Vice Mayor.

Thank you for your consideration.

Best regards,
Pat Gilardi

12.E.j
Packet Pg. 135 Attachment: Public comment 10 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Suzanne < >
Sent: Monday, December 5, 2022 5:20 PM
To: Kelly Patterson <[email protected]>
Subject: Public Comment for 12/13/22 Council Meeting re: Election of Mayor CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Cotati Mayor and City Council,
I wanted to weigh in on the discussion regarding the election of Cotati's Mayor for the upcoming year. I don't believe that every year the Vice Mayor should automatically become the Mayor the following year, however I think that this year it is definitely in order for Vice Mayor Susan Harvey to be elected as Mayor by her fellow Councilmembers.

With the addition of new inexperienced Council members, Vice Mayor Susan Harvey's experience is an important asset to consider. She knows the job duties of Mayor, understands the huge commitment, and can be depended on to do a great job representing Cotati and running orderly Council meetings. Over the 19 years that I worked for the Cotati Chamber of Commerce, I attended countless ribbon cuttings and community events, and Susan was nearly always in attendance as either the Mayor, Vice Mayor, or as a Councilperson, doing her part to represent the Council and the City of Cotati. As Mayor, she will dependably show up and interact with the community as needed in that job. As Mayor, her years of experience on the City Council would allow her to guide and assist the newest Councilmembers, both procedurally and with her extensive historical knowledge.

I appreciate the opportunity to express my opinion.

Thank you,
Suzanne Whipple
Cotati
Cotati citizen for 34 years
Former Executive Director, Cotati Chamber of Commerce
Former Cotati Planning Commissioner
Former Measure G Citizens Oversight Committee Member
Former Cotati Environmental Advisory Commissioner
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.k
Packet Pg. 136 Attachment: Public comment 11 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) December 6, 2022
Attention: Kevin Patterson, City Clerk
Dear City of Cotati,
We can’t think of a better person than Susan Harvey to serve as Mayor for our city. We have known her for years as a friend, advocate and have seen how astute she is at community relations, dealing with important local issues and at keeping things rolling. She is great with people, friendly, open and professional all at the same time. Her years of experience will serve our community well.

She will be an excellent mayor and we look forward to working with her to keep our community safe, thriving and vibrant. Can’t wait to start the New Year with Susan Harvey as our Mayor!
Warm regards,
Therese Horsting & Wesley Malespino
Cotati, CA 94931
PS We have known her not only as a friend, neighbor, advocate but also through various political connections as I personally worked for Congresswoman Lynn Woolsey and with various elected officials, candidates over the past twenty or more years. Susan Harvey was always there for us. Thank you for your consideration to select Susan Harvey as our Mayor. - Therese

12.E.l
Packet Pg. 137 Attachment: Public comment 12 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) My public comment for the Dec 13th mayor's election.

Thank you for allowing me a few moments to share why my preference for Cotati’s Mayor should be elected by the Council.

I have lived in Cotati since 1994. I have seen many changes to Cotati guided by our City Council, mostly good some not so good. Susan serves Cotati not only on the Council but also represents those who live in Cotati by serving on many county or regional agencies and committees.

It is very clear by Susan’s involvement as a Cotati resident and as a dedicated Council member of her desire to accomplish what is best for Cotati. Susan is not shy about facing issues such as housing, the environment and fiscal responsibility. She has followed through on these by her service on the Council and beyond, implementing solutions to the common and not so common challenges Cotati has faced.

Susan has shown she is effective in providing the residents and businesses of Cotati with the necessary city services, effective in retaining existing businesses and attracting new businesses, effective in building a community and that she can do so with fiscal responsibility. Every year Susan has been on the Council Cotati has had a balanced budget.

Having known Susan for more than 10 years, having watched her actions and achievements as a Council member and as a community volunteer, Susan Harvey is by far the best choice to represent Cotati as Mayor. Dave Wasson

12.E.m
Packet Pg. 138 Attachment: Public comment 13 12.13 (Reorganization of City Council for Calendar Year 2023) From: Claudia Theis
Sent: Tuesday, December 6, 2022 1:27 PM
To: Kevin Patterson <[email protected]>
Subject: Endorsing Susan Harvey for the next Mayor of Cotati CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Kevin,
The following is my public comment for the mayoral election meeting being held on 13 Dec.

I would like to endorse Susan Harvey to be our next Mayor.

Susan brings a steady hand and excellent work ethic to our City Council, and with a number of new members, it would be good to have experience to lead the city into its next chapter.

Regards,
Claudia Theis
Cotati, CA 94931
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 139 Attachment: Public comment 14 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Richard J Senghas
Sent: Tuesday, December 6, 2022 4:50 PM
To: Kevin Patterson <[email protected]>
Cc: Richard Senghas
Subject: My endorsement of Susan Harvey for Mayor
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Hello Mr. Patterson,
I am writing to you in your capacity as City Clerk for the City of Cotati. As a resident of Cotati (and an active voter!), I would like express for the record my full endorsement of Susan Harvey as a candidate for our Mayor. She has served our City Council well for a number of terms, and as current Vice Mayor is our most suitable candidate for the mayoral office. I have complete confidence that she would bring the wisdom and pragmatic approaches developed through her experiences as a council member.

Thank you for your attention,
-Richard J. Senghas
Cotati, CA 94931-5241
For the sake of others (and yourself):
- if you can vaccinate, please do;
- be mindful that there are still times and places that wearing a mask is required because not everyone can vaccinate; - keep washing your hands frequently.
"The opposite of poverty is not wealth -- it is justice." --Leonardo Boff Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 140 Attachment: Public comment 15 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) Ed Gilardi
Cotati, CA 94931
December 7, 2022
Dear Honorable Councilmembers,
I respectably ask that you support Vice Mayor Susan Harvey as our next mayor when you reorganize. Vice Mayor Harvey should have been voted in as mayor in 2022, but she graciously choose to supported Mark Landman’s request to service as mayor and stepped aside.

For the past 39 years, I have witnessed Susan Harvey’s commitment to the people of Cotati and to preserving our small-town lifestyle. Susan’s knowledge of the how government works has given Cotati a voice throughout the county. She has a calm yet forceful style that gets things done. Her years of institutional knowledge and leadership style will prove to be a positive influence for our newly elected councilmembers.

I would also give my support Ben Ford as Vice Mayor.

Thank you for your consideration.

Best regards
Ed Gilardi

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Packet Pg. 141 Attachment: Public comment 16 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Jerry Pagnusat
Sent: Wednesday, December 7, 2022 8:13 AM
To: Kevin Patterson <[email protected]>
Subject: Dec 13 mayor election
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

I have lived in Cotati for 44 years and was involved in service to our city for 30 years. My wife and I hope that the City Council will stay with tradition and elect the extremely qualified, Vice Mayor Susan Harvey as Mayor for 2023.

Jerry Pagnusat
Judy Pagnusat
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 142 Attachment: Public comment 17 12.13_Redacted (Reorganization of City Council for Calendar Year 2023)

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Packet Pg. 143
Attachment: Public comment 18 12.13 (Reorganization of City Council for Calendar Year 2023) From:

Sent: Wednesday, December 7, 2022 10:09 AM
To: Kevin Patterson <[email protected]>
Subject: Suggestion for 2023 Cotati Mayor decision
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Dear Mr. Patterson:

It’s occurred to us lately that our City Council will be changing soon with the three new council members assuming their offices. It also seems that this change will see more new members on the council (three I believe) in one election period than any of the past 8 or 10 years(?) or so. Because of this, we would hope to see an orderly transition on the council. Specifically, we would like to suggest that Susan Harvey, our current Vice Mayor, become our next Mayor for 2023. This choice would, in our opinion, provide the most continuity in Council leadership and give the new members time to adjust to their new responsibilities.

I (Tim), served for 10 years (2009-2019) on the now discontinued, City Design Review Committee. Over those years, I went from a new member to vice chair, and then to chair of the committee. Towards the end my service I stepped down from the chair position passing it on to my vice chair. This provided time for her to learn how run the meetings and conduct our business. This to us was an example of what we consider good leadership transition. So, we are suggesting a similar process for the new City Council.

If you have any concerns about this suggestion, please contact us. Thank you for your consideration in this.

Tim & Sharon Morgan
Cotati
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 144 Attachment: Public comment 19 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) Janet Orchard
Cotati CA 94931
December 7, 2022
To: Cotati City Councilmembers
Re: Council Reorganization
Dear Councilmembers:

I am writing to voice my support for appointing Vice Mayor Susan Harvey as mayor in next week’s council reorganization. With veteran councilmembers Mark Landman and John Moore leaving the council, Vice Mayor Harvey has the experience to provide steady leadership in the coming year. She has gained this experience through years of service, dedication, and hard work.

As someone who has had the experience of serving on the council with Vice Mayor Harvey, including when she was mayor, I know that the combination of her leadership skills and her knowledge of the demands of the role will be an asset to the city and the council.

Thank you for your consideration.

Regards,
Janet Orchard

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Packet Pg. 145 Attachment: Public comment 20 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: Craig Enyart
Sent: Wednesday, December 7, 2022 4:40 PM
To: Kevin Patterson <[email protected]>
Cc: Craig Enyart
Subject: Indorsement of Susan Harvey for next Mayor of Cotati CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Hello Kevin,
I would like to give my full support and endorsement to Susan Harvey as the next Mayor of Cotati.

Susan has work tirelessly and effectively over many years as a member of the city council, and is more than qualified to now lead Cotati in the new term and coming year.

Respectfully,
Craig M. Enyart, Owner
mobile/direct
Gravenstein Business Center
7950 Redwood Dr, Cotati, CA 94931
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 146 Attachment: Public comment 21 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From: Kelly Townsend
Sent: Wednesday, December 7, 2022 6:34 PM
To: Kevin Patterson <[email protected]>
Subject: Susan Harvey for Major
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.
>
> Dear Mr. Patterson:
> This letter is written to ask that Cotati city council not go against standard precedents, and bypass Susan Harvey for mayor.
> For starting point, Susan is very qualified to be the mayor. I’ve worked with her in the past, and she’s always been fair, she always listens, and above all, she’s very fiscally responsible something we need more of in our city today.
> But beyond Susan’s capabilities is the message it sends to our Cotati citizens. It looks like we have political divide in our own little city Council. We already have political divide in our country. Let’s ask our council to do the right thing for our city and promote our vice mayor to mayor. This is the right thing to do.
>
> Sincerely
> Kelly Townsend
>
> Cotati, CA. 94931
>
>
>
> Sent from my iPhone
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 147 Attachment: Public comment 22 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) From: TT Hauling
Sent: Wednesday, December 7, 2022 6:38 PM
To: Kevin Patterson <[email protected]>
Subject: Fwd: Susan Harvey for Major
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Dear Me Patterson:

As outlined below in my wife’s email, we support both Susan Harvey as Major and continuing the precedence to rotate in the vice-major.

Best regards
Tim Townsend
Cotati, Ca. 94931
Sent from my iPhone
Begin forwarded message:

From: Kelly Townsend
Date: December 7, 2022 at 6:31:05 PM PST
To: TT hauling
Subject: Fwd: Susan Harvey for Major
Sent from my iPhone
Begin forwarded message:

From: Kelly Townsend
Date: December 7, 2022 at 6:30:31 PM PST
To: [email protected]
Subject: Susan Harvey for Major
Dear Mr. Patterson:

This letter is written to ask that Cotati city council not go against standard precedents, and bypass Susan Harvey for mayor.

For starting point, Susan is very qualified to be the mayor. I’ve worked with her in the past, and she’s always been fair, she always listens, and above all, she’s very fiscally responsible something we need more of in our city today.

But beyond Susan’s capabilities is the message it sends to our Cotati citizens. It looks like we have political divide in our own little city Council. We already have political divide in our country. Let’s ask our council to do the right thing for our city and promote our vice mayor to mayor. This is the right thing to

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Packet Pg. 148 Attachment: Public comment 23 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) do.

Sincerely
Kelly Townsend
Cotati, CA. 94931
Sent from my iPhone
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.w
Packet Pg. 149 Attachment: Public comment 23 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From: Jan Landman
Sent: Wednesday, December 7, 2022 7:48 PM
To: Kevin Patterson <[email protected]>
Subject: Dec 13 Council Mtg Mayor's Election, Public Comment CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Dear Council,
I would like to lend my support to the election of Vice Mayor Susan Harvey to be Cotati’s mayor for 2023.

I have observed for many years her exemplary work for the city. I have seen her diligence, focus, and consistently strong work ethic. Vice Mayor Harvey has proved herself to be dependable year after year in her work for Cotati.

I am of the opinion that it is important to have a mayor with years of experience not only on the council but representing Cotati in the county as well. Also, having lived in Cotati for decades Susan knows our community and their values. I recommend highly her election to mayor for 2023 without reservation.

Sincerely,
Jan Landman
Cotati CA 94931
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.x
Packet Pg. 150 Attachment: Public comment 24 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From: Erin Armstrong
Sent: Thursday, December 8, 2022 8:35 AM
To: Kevin Patterson <[email protected]>
Subject: Susan Harvey for mayor
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Dear Cotati City Council,
I would like to express my sincere hope that Susan Harvey be elected to the position of Mayor. I have had the pleasure of knowing Susan for many years and I ve found her to be very knowledgeable, fair, hardworking and always puts the needs of the citizens of Cotati first! I think it would be advantageous for the newer council members to have her guidance snd experience as an example of leadership. I hope you will strongly consider her for the position of Mayor! Sincerely,
Erin Armstrong
Sent from my iPhone
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 151 Attachment: Public comment 25 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) -----Original Message-----
From: Brittany Mckannay
Sent: Thursday, December 8, 2022 2:23 PM
To: Kevin Patterson <[email protected]>
Subject: Vice Mayor Harvey
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

To members of the Cotati City Council,
I would like to share my support for the appointment of Vice Mayor Susan Harvey to Mayor of the Cotati City Council. Vice Mayor Harvey has shown an overwhelming commitment to the community over the years. She is a curious, nimble and trustworthy leader in our community, and I feel confident she will address all issues in a fair and equitable manner for Cotati community members. Please consider supporting her in this role in 2023.

Thank you,
Brittany Murphy
Cotati Resident
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

12.E.z
Packet Pg. 152 Attachment: Public comment 26 12.13_Redacted (Reorganization of City Council for Calendar Year 2023) Cotati City Council
Agenda Staff Report
Item type: CITY COUNCIL MEMBER REPORTS
To: City Council
Subject: City Council Member Reports
Date: December 13, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that each City Council member provide an informational overview their primary committee assignments, as well as any reports of general public interest. No action will be taken.

Background
Each year, the City Council reviews assignments to committees, commissions and regional assignments that are directly appointed by the City Council. This is typically done concurrently with the City Council reorganization on off-election years in December. On election years when new City Council members join the City Council, appointments are typically made at the first meeting in January.

Many years ago, Cotati had weak representation regionally, so Cotati’s interests were often ignored when decisions were being made. However, over the past decade or so, Cotati has been a key player in regional discussions on a variety of issues, including water supply, transportation, solid waste and negotiating the formation of Sonoma Clean Power, all of which have directly benefited both Cotati residents and the region as a whole. Therefore, it is important to continue to be strongly engaged in regional bodies.

At the November 8, 2022 City Council meeting, the City Council discussed the current appointment process and ultimately decided not to change it. However, the City Council did believe that it could be beneficial for incoming City Councilmembers in election years to hear directly from the continuing and outgoing City Councilmembers about their experiences regarding their committee assignments/appointments prior to making appointments in January.

Analysis/Discussion
When discussing appointments at the first City Council meeting in January, staff will provide the attached Cotati City Council Appointments and Assignments sheets, in both summary and detail form, for review and as a guide for the discussion. This worksheet lists active committees and

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Packet Pg. 153
approximate time commitments, including a calendar of the various meetings, as many of the required meetings occur during normal work hours.

Financial Considerations
None.

Environmental Issues
The action of assigning representatives and liaisons to various committees and commissions does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

Attachments:

Summary Committee Assignments (DOCX)
Detail Committee Assignments (DOCX)

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Packet Pg. 154

Page 1 of 1 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5099.docx Cotati City Council
Appointments and Assignments for 2023
REVISED 12/2/2022
Name of Committee Current
Member(s)
Alternate

POSITIONS HELD BY COUNCILMEMBERS
Standing Sub-Committees
None
Regional Committees/Boards
(City Council Appointed)
Assoc. of Bay Area Governments (ABAG) Susan Harvey Mark Landman CRPUSD (Cotati-Rohnert Park Unified School District) 2x2x2 Susan Harvey Laura Sparks Rohnert Park-Cotati Library Advisory Board John C. Moore N/A Mayors’ and Councilmembers Legislative Committee Representative Mark Landman John C. Moore REMIF/CIRA Board of Directors Damien O’Bid John C. Moore Russian River Watershed Association Ben Ford Laura Sparks Sonoma Clean Power Mark Landman Ben Ford
Sonoma Co. Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
Mark Landman Susan Harvey
Sonoma Co. Waste Management Agency (SCWMA/Zero Waste Sonoma) Susan Harvey Damien O’Bid Sonoma Water Advisory Committee (WAC) Susan Harvey Laura Sparks Groundwater Sustainability Agency (Santa Rosa Plain) Susan Harvey Ben Ford League of California Cities’ Annual Meeting Voting Delegate (assigned prior to meeting)
(assigned prior to
meeting)
Liaisons
Cotati Chamber of Commerce John C. Moore Susan Harvey
Regional Committees/Boards
(Appointments as Indicated)
Joint Cotati City Council/Rohnert Park City Council Appointments Continuum of Care Board of Directors John C. Moore N/A
Mayors’ and Councilmembers’ Association Appointments
Executive Board/City Selection Committee Mayor Vice Mayor League of California Cities’ North Bay Exec. Board Susan Harvey N/A Recommended by City Selection Committee (Appointed by County Board of Supervisors) LAFCO Mark Landman N/A
Measure “O” Oversight Committee (County Mental Health Tax) Ben Ford N/A

POSITIONS HELD BY COTATI CITIZENS
(APPOINTED BY CITY COUNCIL OR BOARD OF SUPERVISORS, AS NOTED) AB 939 Local Task Force (Board of Supervisors appointment) Mark Soiland N/A Library Commission-Sonoma County Library (City Council appointment) Rachel Parker N/A Marin/Sonoma Mosquito Vector Control Dist. (City Council appointment) Vacant N/A

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Packet Pg. 155 Attachment: Summary Committee Assignments (Discussion of Committee Assignments)

Page 1 of 7 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx Cotati City Council
Appointments and Assignments Worksheet 2023
REVISED 12/2/2022
Name of
Committee
Current
Member(s)
Alternate Hours/Duties

POSITIONS HELD BY COUNCILMEMBERS
Standing Sub-Committees
None
Regional Committees/Boards
City Council Appointed Positions
Assoc. of Bay Area
Governments
(ABAG)
Susan
Harvey
Mark
Landman
Dept.: City Manager
Hours: General Assemblies meeting in spring and fall
Duties: Attend and vote as needed at general
assembly meetings
Note: ABAG Alternates have voting rights
CRPUSD (CotatiRohnert Park
Unified School
District ) 2x2x2
Susan
Harvey
Laura
Sparks
Generally meets monthly, or as needed, to discuss
issues in common with the Cities of Cotati and
Rohnert Park and the Cotati-Rohnert Park Unified
School District. Meetings are typically 1-2 hours
each. More recently has also include representatives
from Sonoma State University.

Rohnert ParkCotati Library
Advisory Board
John C.

Moore
N/A Optionally attend meetings in February, April, June, August, October and December, normally on the 3rd
Tuesday at 4:00 p.m. at the Rohnert Park-Cotati
Regional Library. Liaisons are non-voting members.

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Packet Pg. 156 Attachment: Detail Committee Assignments (Discussion of Committee Assignments)

Page 2 of 7 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx Name of
Committee
Current
Member(s)
Alternate Hours/Duties
Mayors’ and
Council Members
Legislative
Committee Liaison
Mark
Landman
John C.

Moore
Dept.: City Manager.

Hours: Prior to COVID, meetings were held on the
first Friday of the month, at 9:30 a.m. in the Maple
room at the Finley Center in Santa Rosa. Meetings
are currently held over Zoom, and it’s unclear if
future meetings will be in-person again, continue to
be virtual, or some combination. Meetings are
usually 1-1/2 to 2 hours long.

Duties: Review all proposed legislation that could
have an effect on cities; provide feedback to our
League of Cities coordinator and potentially issue
letters on pending legislation. As needed, agendize
letters of support or opposition to a particular piece of legislation.

REMIF/CIRA
Board of Directors
Damien
O’Bid
John C.

Moore
Dept.: Administrative Services
Hours: Board meetings 4 times per year in
Sacramento (generally all day); 2-day annual meeting
each January (location rotates); annual PARMA
conference each February. Cotati also currently holds
the Vice Chair seat on the Executive Committee,
which generally meets monthly, primarily in person
in Sacramento.

Duties: Day to day management of risk management
activities.

Qualifications: Specialized knowledge of risk
management; recommended that staff be appointed
given operational implications of this board.

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Packet Pg. 157 Attachment: Detail Committee Assignments (Discussion of Committee Assignments)

Page 3 of 7 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx Name of
Committee
Current
Member(s)
Alternate Hours/Duties
Russian River
Watershed
Association
Ben Ford Laura
Sparks
Dept.: Public Works
Hours: Meetings typically held from 9-11 am on 4th
Thursday of the month every other month in Windsor.
2 hours every other month for Board meeting, plus
time for preparation, travel, etc.

Duties: Attend RRWA Board meetings, as Cotati is a
member. This group works on a variety of watershed
issues that affect all members in the Russian River
Watershed. It is an informational and advocacy group
that focuses on watershed pollutants, permit issues,
etc. The biggest issue currently is the pending
municipal stormwater discharge permits.

Qualifications: Should have an interest and preferably
background in regional watershed issues.

Sonoma Clean
Power
Mark
Landman
Ben Ford Dept: N/A
Hours: Meets in Santa Rosa on the 1st Thursday of
every month from 9:00a – 12 noon. Allow for 3
hours every month for SCP Board meetings, plus time
for preparation, travel, etc. Agendas and related
documents can be lengthy and time consuming to
review. Allow 5-15 hours per month.

Duties: Represent Cotati on regional green power
agency. Weigh in on myriad power issues related to
procurement and provision of clean energy on a
regional basis. Involvement in representing the
interests of California’s community choice electricity
providers in the legislature and at state regulatory
agencies. Work to help lead county wide GHG
reduction efforts.

Qualifications: Should have some background and
interest in power issues, clean power, and GHG
emission reduction efforts. Preferably served as an
alternate on SCP BOD for several years before
becoming primary. Established working relationships
with Sonoma County councilmembers and
supervisors preferable.

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C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx Name of
Committee
Current
Member(s)
Alternate Hours/Duties
Sonoma Co.

Transportation
Authority/Regional
Climate Protection
Authority
(SCTA/RCPA)
Mark
Landman
Susan
Harvey
Dept.: Public Works
Hours: Meetings typically held from 3:00-5:00 pm on
1st Monday of the month in Santa Rosa. 2 hours
every month for SCTA Board meetings, plus time for
preparation, travel, etc. Agendas and related
documents are lengthy and very time consuming to
review. Allow 5-15 hours minimum per month.

Duties: Weigh in on a myriad of transportation
related issues, including all modes of transportation.

Involved in local and regional (Caltrans) projects.

Also evolving to coordinate county wide GHG
reduction efforts, which will become important.

Qualifications: Should have an interest in and
preferably a background in transportation issues,
including how they relates to GHG emissions.

Preferably served as an alternate on SCTA/RCPA
BOD for several years before becoming primary.

Established working relationships with Sonoma
County councilmembers and supervisors crucial.
*This is a critical assignment.

Sonoma Co. Waste
Management
Agency (SCWMA
aka Zero Waste
Sonoma)
Susan
Harvey
Damien
O’Bid
Dept.: City Manager
Hours: Meets in Santa Rosa on 3rd Wednesday 9-11a,
time commitment approx. 6 hours/month
Duties: Joint Powers agency with oversight of landfill
and county-wide recycling efforts and hazardous
materials.

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Packet Pg. 159 Attachment: Detail Committee Assignments (Discussion of Committee Assignments)

Page 5 of 7 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx Name of
Committee
Current
Member(s)
Alternate Hours/Duties
Sonoma Water
Advisory
Committee (WAC)
Susan
Harvey
Laura
Sparks
Dept.: Public Works
Hours: Meetings typically held from 9-12 am on 1st
Monday of the month at the Santa Rosa Utilities Field
Office. 3 hours every month for WAC Board
meetings, plus time for preparation, travel, etc.

Agendas and related documents are lengthy and very
time consuming to review. Allow 10 hours minimum
per month
Duties: Weigh in on issues related to SCWA water
supply. The continuing Potter Valley Project issue is
time consuming and may also require out of state
travel to advocate on behalf of the City.

Qualifications: Should have an interest in and
background in regional water supply issues. It will be
especially important as the City deals with these
issues.
*This is a critical assignment. If the representative
does not attend the City does not get a vote. Staff are not able to vote on behalf of the City.

Groundwater
Sustainability
Agency
Susan
Harvey
Ben Ford Dept: Public Works
Hours: Typically 2nd Thursday, every other month, 1-
3:30 PM
Duties: Administered by Sonoma Water, Cotati sits
on the GSA Board for the Santa Rosa Plain. This
board reviews groundwater management activities
and oversees monitoring.

Qualifications: Should have an interest in and
background in regional water supply issues.

League of
California Cities’
Annual Meeting
Voting Delegate
(assigned
prior to
meeting)
(assigned
prior to
meeting)
Votes on resolutions at the annual business meeting
during the Cal Cities annual conference.

Liaisons
Chamber of
Commerce
John C.

Moore
Susan
Harvey
Attend monthly Chamber of Commerce Board of
Director’s meetings on the 2
nd Tuesday at 5:15 p.m.

14.A.b
Packet Pg. 160 Attachment: Detail Committee Assignments (Discussion of Committee Assignments)

Page 6 of 7 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx Name of
Committee
Current
Member(s)
Alternate Hours/Duties
Regional Committees/Boards
Appointments as Indicated
Joint Cotati City Council/Rohnert Park City Council Appointments Continuum of Care
Board of Directors
(Cotati-Rohnert
Park
Representative)
John C.

Moore
N/A Dept.: City Manager
Hours: Monthly meetings of Board, currently with
various subcommittee appointments. Board meetings
typically 4 hours each (1 – 5 pm). Allow for 12 hours
per month, with an additional 4 hours per month of
meeting preparation.

Duties: To ensure a well-functioning homelessness
system of care in Sonoma County that works for the
entire county.

Qualifications: Can be staff, elected, or citizen jointly appointed by the Cotati and Rohnert Park City
Councils. Dense subject matter, so an understanding
of homelessness systems or long-term appointment to
be conversant in the subject matter desirable.

Mayors’ and Councilmembers’ Association Appointments
Executive Board
and City Selection
Committee
Mayor Vice Mayor Member and alternate established by Gov’t Code § 50270 et seq
League of
California Cities’
North Bay Exec.

Board
Susan
Harvey
N/A Appointed by the Mayors’ and Councilmembers’
Association Board of Directors; term expires TBD
Board of Supervisor Appointments (Recommended City Selection Committee) LAFCO Mark
Landman
N/A Dept.: Board of Supervisors appointment;
Recommended by City Selection Committee; current
term expires 5/2023
Hours: Monthly in the Board of Supervisors’
Chamber on the first Wednesday at 2:00 p.m.

Duties: To regulate the boundaries of cities and
special districts.

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Page 7 of 7 ends

C:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5100.docx

POSITIONS HELD BY COTATI CITIZENS
(APPOINTED BY CITY COUNCIL OR

THE BOARD OF SUPERVISORS, AS NOTED)
AB 939 Local Task
Force
Mark
Soiland
N/A Dept.: City Manager
Hours: Bi-monthly - Second Thursday of the month -
1:30-3:00 p.m. - at Sonoma County Department of
Transportation & Public Works
Duties: To develop goals, policies, and procedures
which are consistent with guidelines and regulations
adopted by the Board, to guide the development of
the Siting Element of the County-wide integrated
waste management plan.

Library
Commission –
Sonoma County
Library
Rachel
Parker
N/A Dept.: N/A
Hours: Meets at Santa Rosa City Hall, generally
meets monthly on the first Monday, but the day may
vary, with additional special meetings as needed.

Duties/term: Council-appointed citizen
commissioner.

Marin/Sonoma
Mosquito and
Vector Control
District
(MSMVCD)
Vacant N/A Dept.: N/A
Hours: Meets monthly at MSMVCD headquarters in
Cotati at 7:00 p.m. on the 2nd Wednesday of each
month.

Duties/term: Council-appointed citizen
commissioner.

14.A.b
Packet Pg. 162 Attachment: Detail Committee Assignments (Discussion of Committee Assignments) Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Information received after the agenda was posted.

Date: December 13, 2022
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2021-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2021-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected].

16.A
Packet Pg. 163

Cotati City CouncilDecember 13, 2022

Cotati City Council
December 13, 2022