RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH GHD TO PROVIDE DESIGN
SERVICES FOR THE REDWOOD DRIVE AND CYPRESS AVENUE PAVEMENT
REHABILITATION PROJECT, APPROVING AN APPROPRIATION OF FUNDS FOR
THE PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT AND ANY NEEDED AMENDMENTS AND TO APPLY FOR STATE
ROADWAY GRANT(S) FOR THE SUBJECT PROJECT
WHEREAS, in June 2021, the City responded to the Sonoma County Transportation Authority’s (SCTA) solicitation of five highest priority roadway projects for including in the SCTA Funding Program; and
WHEREAS, the City’s list includes the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project for construction in Fiscal Year 22/23 with proposed funding in the amount of $946,000, from the 2020 SB1 Local Partnership Program Formulaic (LPP) Funds.
WHEREAS, Redwood Drive and Cypress Avenue Pavement Rehabilitation Project (Project) consists of slurry seal and full depth reclamation of the full length of Redwood Drive within City limits (from Hwy 116 to Copeland Creek) and full depth reclamation of Cypress Avenue from West Sierra Avenue to City limits just past McKinnon Court; and WHEREAS, the City’s Adopted Capital Plan includes the Project and City’s FY22/23 Adopted Budget includes the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project with a budget of $249,000 and a total multi-year project cost of $3.7 million; and WHEREAS, SCTA is programming the City’s Project for construction in the current Fiscal Year 22/23, and funds must be allocated no later than the May or June 2023 California Transportation Commission (CTC) meetings, therefore, the City has prepared an application for the Formulaic Program and will need to complete environmental clearance, final design, and right of way prior to seeking an allocation of funds from CTC, and SCTA is reviewing and coordinating the City’s submittal of the formulaic application to CTC; and WHEREAS, after becoming aware of the funding opportunity, City Staff has moved quickly to secure a consultant to prepare the design with completion in early May 2023; and a request for proposals was conducted and GHD was selected as the most qualified to perform the design of the Project; and
WHEREAS, Staff requested and GHD provided a letter proposal, and Staff has reviewed the proposal and finds it to be fair and reasonable and recommends it for approval; and WHEREAS, if approved, the design would begin in early January with final design completed in early May 2023. Construction could begin following CTC allocation at its June meeting; and
WHEREAS, GHD’s proposal is for an amount of $323,880, and with a contingency of $29,120, approximately nine percent, City Staff is requesting authorization for a budget amendment of $104,000, from unappropriated General Fund balance to the Project account for a total project not to exceed amount of $353,000, and
WHEREAS, the design agreement includes completion of environmental review according to the California Environmental Quality Act Guidelines Section 15378; and the environmental review will precede substantial design efforts.
NOW THEREFORE BE IT RESOLVED THAT the City of Cotati City Council hereby:
1. Approves the professional services agreement with GHD for providing design services for the Redwood Drive and Cypress Avenue Pavement Rehabilitation Project for an amount of $323,880, and
2. Approves an appropriation of funds from the unappropriated General Fund balance to the Project account in the amount of $104,000, for a total design cost on the project not to exceed $353,000, and
3. Authorizes the City Manager to execute the subject professional services agreement and any needed amendments up to the revised total design budget.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the December 13th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney