AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR
AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday January 24, 2023
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.
City Council meeting agendas, minutes, and recordings are posted on the City’s Meeting Portal at www.cotaticity.org.
For questions about the agenda of to receive the City Council agenda by email, contact the Deputy City Clerk at [email protected] or (707) 665-3622.
Cotati City Council Meetings will be conducted in person in the Council Chamber, and, as a courtesy, participate virtually through Zoom Online video conferencing, and will be available to watch or listen in the following ways:
1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by selecting “Join a Meeting” at zoom.us. The credentials for joining the meeting are provided below:
Webinar ID: 891 6832 4575
Passcode: 892929
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.
If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting. ###
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.
Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA during the City’s posted business hours.
Disabled Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who Cotati City Council Agenda January 24, 2023
requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at [email protected], or (707) 665-3622, at least 48 hours in advance of the meeting.
Closed Captioning/Live Transcription: This meeting will be transcribed live via the Zoom platform. Zoom attendees running Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal Zoom screen.
Learn more at https://support.zoom.us by searching “closed captions.” Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum of conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2021-01 III.B.1.)
Public Comment (Action Items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.
Public Comment (Non-Action Items): Public comment on non-action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.
Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).
City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy is available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA, during the City’s posted business hours.
Those wishing to address the Council are asked to complete a speaker card and give it to the Deputy City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the Deputy City Clerk in preparing the City Council meeting minutes.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL
RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED
UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - JAN 10, 2023 6:00 PM B. COTATI CITY COUNCIL - SPECIAL JOINT MEETING - JAN 17, 2023 6:00 PM
5. ANNOUNCEMENTS
Cotati City Council Agenda January 24, 2023
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.
The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.
B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.
D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and Nixle.
6. APPROVAL OF FINAL AGENDA (ACTION)
7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2021-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar.
The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested.
8. CONSENT CALENDAR (ACTION)
A. WELL 1A TREATMENT SYSTEM AND CONTROLLER REPAIRS AND
REPLACEMENTS
It is recommended that the City of Cotati City Council approve by motion, service agreements with Telstar Instruments for replacing components of the chlorine generating system and replace the controller, including programming at municipal Well 1A.
Cotati City Council Agenda January 24, 2023
B. RESOLUTION APPOINTING THE ENGINEER OF WORK FOR
PREPARING THE COTATI LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT FOR FY 23-24
It is recommended that the City Council of the City of Cotati adopt a resolution appointing the City Engineer, as the Engineer of Work for the FY 2023-24 Cotati Landscape and Lighting District and directing the preparation and filing of the Annual Engineer's Report pursuant to Section 22622 of the Streets and Highways Code.
C. AUTHORIZATION FOR LETTER OF SUPPORT FOR A HEALTH AND
HUMAN SERVICES HUB IN ROHNERT PARK
It is recommended that the City Council, by motion, authorize the Mayor to send letters of support for start up funding requests for a Health and Human Services Hub in Rohnert Park.
D. STANDARD SERVICE AGREEMENT WITH WESTERN INTEGRATED
SYSTEMS FOR DOCUMENT DIGITIZATION
It is recommended that the City of Cotati City Council by motion approve a Standard Service Agreement with Western Integrated Systems, for scanning and digitizing of hard copy Building and Planning files.
9. DIRECTION ON FUTURE AGENDA ITEMS
10. REGULAR AGENDA (ACTION)
A. APPOINTMENT OF PLANNING COMMISSION MEMBERS
It is recommended that the Council ratify, by adoption of a motion, Councilmember Rivers' and Councilmember Lemus' nominations to fill the vacant Planning Commission positions.
B. NOMINATIONS FOR REGIONAL COMMISSIONS AND COMMITTEES ON
BEHALF OF SONOMA COUNTY MAYORS' AND COUNCILMEMBERS'
ASSOCIATION AND CITY SELECTION COMMITTEE
It is recommended that the City Council review letters of interest received and provide the Mayor with direction for voting at the upcoming Mayors' and Councilmembers' Association and City Selection Committee meeting.
C. AWARD OF THE CONSTRUCTION CONTRACT FOR THE 2023
PAVEMENT REHABILITATION PROJECT
It is recommended the City Council adopt a resolution awarding the 2023 Pavement Rehabilitation Project (Project) to Argonaut, Inc. and authorizing the City Manager to execute the construction contract for the Project, the Construction Management and Inspection Agreement, amendments to the Design agreement and any needed change orders and amendments up to the approved project budget.
Cotati City Council Agenda January 24, 2023
D. AWARD OF THE CONSTRUCTION CONTRACT FOR THE DOWNTOWN
CIVIC CENTER CONNECTIVITY AND SAFETY PROJECT
It is recommended the City Council adopt a resolution awarding the Downtown Civic Center Connectivity and Safety Project (Project) to JV Lucas Paving, Inc. and rejecting the protest by Argonaut, Inc. and authorizing the City Manager to execute the construction contract for the Project, the Engineering Support Services During Construction, the Construction Management and Inspection Agreement and any needed change orders and amendments up to the approved project budget.
11. CITY MANAGER'S REPORT
12. CITY COUNCIL MEMBER REPORTS
13. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
14. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.
15. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(GOVERNMENT CODE SECTION 54956.9(D)(1).) NAME OF CASE:
GEORGE BARICH AND LAURIE ALDERMAN V. CITY OF COTATI AND JOHN A. DELL'OSSO, CASE NO. 21-CV-00034-EMC
B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (GOVERNMENT CODE SECTION 54956.9(D)(4).) 1 CASE
16. REPORT OUT OF CLOSED SESSION
17. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City's website, bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot, on or before January 20, 2023.
/s/ Kevin Patterson, Deputy City Clerk