RESOLUTION NO.
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ADOPTING A
RESOLUTION APPROVING A STANDARD SERVICES AGREEMENT WITH
TELSTAR INSTRUMENTS TO REPLACE COMPONENTS OF THE CHLORINE
GENERATION SYSTEM AND PROGRAMMABLE LOCAL CONTROLLER AT THE WELL 1A SITE, APPROVE AN APPROPRIATION OF FUNDS TO THIS EFFORT
FROM THE WATER FUND, AND AUTHORIZE THE CITY MANAGER TO
APPROVE ANY NEEDED CHANGE ORDERS UP TO THE APPROVED AMOUNT WHEREAS, the City owns and operates a public water system which is regulated by the State Water Quality Control Board, Division of Drinking Water, and, for proper operation and maintenance, the City pro-actively replaces aging system components; and WHEREAS, the City’s 5-Year Capital Improvement Plan has included the Well 1A/3 Treatment Renewal and Replacement Project in Fiscal Year 2024/25 for an estimated $115,000, and
WHEREAS, the chlorine generation system and Programable Local Controller (PLC) have been in service for 20 years and have exceeded their expected life spans and are subject to failure which would shut down Well 1A; and
WHEREAS, staff is recommending replacement now so the well can operate more reliably with the new system when demands ramp up in the summer, and WHEREAS, City Staff has requested quotes to replace components of the Well 1A chlorine generation system and replace and perform programing for the PLC, and Telstar Instruments provided quotes for these services and is uniquely qualified to provide these services as they perform maintenance on these systems for the City; and WHEREAS, the City is requesting a budget appropriation in the amount of $33,000 to shift this project into the current fiscal year, including the quoted amounts and a contingency of $2,043 in the event there are any unanticipated added expenses upon installation; and WHEREAS, these funds are to be made available from the Water operations fund as the primary use is for on-going operations and is paid for by utility service fees, and, to date, the Combined Water funds have net inflow of funds of approximately $300,000 and as such this appropriation is not expected to affect the required minimum fund balance; and WHEREAS, the action of maintaining existing infrastructure does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED THAT the City of Cotati City Council hereby finds that:
1. The above recitals are true and correct, and
2. The Standard Service Agreement with Telstar Instruments to replace the chlorine generation system and PLC at Well 1A for an amount of $30,957, is approved, and
3. A budget appropriation in the amount of $33,000, from the unappropriated Water fund is approved, and
4. The City Manager is authorized to execute the subject agreement and any needed change orders up to the approved budget amount.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the January 24th, 2023, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
1040566 Cotati Replacement DeNora Clortec OSG Cell Well 1A (PDF) 1040566 Cotati Replacement DeNora Clortec PLC at Well 1A (PDF)