Agenda packet — Cotati City Council, February 14, 2023

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday February 14, 2023
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes, and recordings are posted on the City’s Meeting Portal at www.cotaticity.org.

For questions about the agenda of to receive the City Council agenda by email, contact the Deputy City Clerk at [email protected] or (707) 665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber, and, as a courtesy, participate virtually through Zoom Online video conferencing, and will be available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/81830165733?pwd=djZCVGhjZkNVMS9ZeTQ4OVJkdWhEQT09 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 818 3016 5733
Passcode: 240793
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting. ###
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA during the City’s posted business hours.

Disabled Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who Cotati City Council Agenda February 14, 2023

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requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at [email protected], or (707) 665-3622, at least 48 hours in advance of the meeting.

Closed Captioning/Live Transcription: This meeting will be transcribed live via the Zoom platform. Zoom attendees running Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal Zoom screen.

Learn more at https://support.zoom.us by searching “closed captions.” Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum of conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2021-01 III.B.1.)
Public Comment (Action Items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action Items): Public comment on non-action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy is available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the Deputy City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the Deputy City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER
Members of the public can participate in the meeting at City Hall, 201 W Sierra Ave, or online by clicking the following link:
https://us02web.zoom.us/j/81830165733?pwd=djZCVGhjZkNVMS9ZeTQ4OVJkdWhE QT09

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - JAN 24, 2023 6:00 PM

5. ANNOUNCEMENTS
Cotati City Council Agenda February 14, 2023

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A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.

D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and Nixle.

6. APPROVAL OF FINAL AGENDA (ACTION)

7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2021-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar.

The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested.

8. CONSENT CALENDAR (ACTION)
A. ACCEPTANCE OF THE 2023 PAVEMENT PRESERVATION PROJECT It is recommended the City of Cotati City Council adopt a resolution accepting the 2023 Street Preservation Project improvements, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35 day noticing period with no protests.

Cotati City Council Agenda February 14, 2023

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B. REQUEST FOR CITY COUNCIL AUTHORIZATION TO SUBMIT AN
APPLICATION TO RECEIVE A "PRO-HOUSING" DESIGNATION FROM

THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT AND SUBMIT A GRANT APPLICATION FOR PILOT

PROGRAM FUNDS
It is recommended that the Council of the City of Cotati adopt resolutions authorizing staff to submit for a "Prohousing" Designation from the California Department of Housing and Community Development and submit a grant application for pilot program funds.

C. APPROVAL OF 2023 COTATI CHAMBER OF COMMERCE MUSIC
FESTIVAL EVENT AND OKTOBERFEST EVENT IN LA PLAZA PARK.

It is recommended that the City Council adopt a resolution approving the 2023 Cotati Chamber of Commerce events.

D. APPROVAL OF 2023 CITY OF COTATI SUMMER MOVIES IN THE PARK, CAR SHOW, AND NATIONAL NIGHT OUT EVENTS IN LA PLAZA PARK.

It is recommended that the City Council adopt a resolution approving the 2023 City of Cotati Summer Movies in the Park, Car Show, and National Night Out events in La Plaza Park; authorizing the temporary street closure of La Plaza and the sales of food, goods and services, and alcohol by vendors and food trucks.

E. APPROVAL OF 2023 CITY OF COTATI KIDS DAY EVENT IN LA PLAZA PARK.

It is recommended that the City Council adopt a resolution approving the 2023 City of Cotati Kids Day Parade & Festival.

F. LETTER OF SUPPORT FOR SONOMA CLEAN POWER'S DEPARTMENT

OF ENERGY GRANT TO IMPLEMENT A PILOT PROJECT AT GEYSERS

GEOTHERMAL FACILITY
It is recommended that the City Council authorize by motion the Mayor to execute a letter of support for a Department of Energy Grant to implement a pilot project to improve peak power generation at the Geysers Geothermal facility.

G. AMENDMENT TO CONTRACT WITH ROCK SOLID FOR AGENDA AND

LEGISLATIVE MANAGEMENT SOFTWARE
It is recommended that the City Council adopt a motion authorizing the City Manager to execute a contract amendment with Rock Solid to archive old meetings as part of its implementation of a new agenda and legislative management program.

9. DIRECTION ON FUTURE AGENDA ITEMS

10. PUBLIC HEARINGS (ACTION)
Cotati City Council Agenda February 14, 2023

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A. CONSIDERATION OF A RESOLUTION GRANTING APPROVAL OF

DESIGN REVIEW AND A COTTAGE HOUSING DEVELOPMENT PLAN

TO ALLOW THE CONSTRUCTION OF FOUR PRIMARY RESIDENTIAL
UNITS AND TWO ACCESSORY DWELLING UNITS (ADUS) AT 902 EAST COTATI AVENUE.

It is recommended by the Community Development Department staff and Planning Commission that the City Council adopt the attached resolution granting approval of design review and a cottage housing development plan to allow the construction of four residences and two ADUs at 902 East Cotati Avenue.

11. REGULAR AGENDA (ACTION)
A. MID-YEAR BUDGET REVIEW FOR FISCAL YEAR 2022-2023
It is recommended that the City Council receive the fiscal year 2022/23 mid-year budget review and approve the proposed budget adjustments.

B. REVIEW OF DRAFT CITY SEAL
It is recommended that the City Council discuss the draft city seal and provide direction to staff on revisions for a final seal.

C. RECOMMEND APPOINTMENT TO BOARD OF TRUSTEES FOR THE

MARIN/ SONOMA MOSQUITO & VECTOR CONTROL DISTRICT
It is recommended that the City Council adopt a motion recommending appointment of Mayor Harvey to the Board of Trustees for the Marin/Sonoma Mosquito and Vector Control District for a term of 4 years.

12. CITY MANAGER'S REPORT

13. CITY COUNCIL MEMBER REPORTS

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

16. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City's website, bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot, on or before February 10, 2023.
/s/ Kevin Patterson, Deputy City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday January 24, 2023
6:00 PM REGULAR MEETING

1. CALL TO ORDER
Mayor Harvey called the meeting to order at 6:00pm.

2. ROLL CALL
Attendee Name Title Status
Susan Harvey Mayor Present
Laura Sparks Vice Mayor Present
Ben Ford Councilmember Present
Sylvia Lemus Councilmember Present
Kay Rivers Councilmember Present
Staff present: City Attorney John Bakker, City Manager Damien O’Bid, Deputy City Clerk Kevin Patterson, Police Chief Michael Parish, Director of Public Works/City Engineer Craig Scott (remote), Director of Community Development Noah Housh

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - JAN 10, 2023 6:00 PM RESULT: ACCEPTED [4 TO 0]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Harvey, Sparks, Ford, Rivers
ABSTAIN: Lemus
B. COTATI CITY COUNCIL - SPECIAL JOINT MEETING - JAN 17, 2023 6:00 PM

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Minutes Acceptance: Minutes of Jan 24, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 24, 2023

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RESULT: ACCEPTED [3 TO 0]
MOVER: Laura Sparks, Vice Mayor
SECONDER: Kay Rivers, Councilmember
AYES: Harvey, Sparks, Rivers
ABSTAIN: Ford, Lemus

5. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

6. APPROVAL OF FINAL AGENDA (ACTION)
City Manager Damien O'Bid recommended to add an item to the regular calendar, a letter of support for grant funding for SCTA. By a motion from Councilmember Lemus, and a second from Councilmember Sparks, the Council voted unanimously to find that the need for the letter of support came to the City's attention after the agenda was posted, and the deadline to submit the letter was prior to the next regular Council meeting. Item was added to the end of the regular calendar as item #10.E.

7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Public comment:

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Minutes Acceptance: Minutes of Jan 24, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 24, 2023

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Michelle Berman of Cotati

8. CONSENT CALENDAR (ACTION)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Harvey, Sparks, Ford, Lemus, Rivers
A. WELL 1A TREATMENT SYSTEM AND CONTROLLER REPAIRS AND

REPLACEMENTS
B. RESOLUTION APPOINTING THE ENGINEER OF WORK FOR

PREPARING THE COTATI LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT FOR FY 23-24
C. AUTHORIZATION FOR LETTER OF SUPPORT FOR A HEALTH AND

HUMAN SERVICES HUB IN ROHNERT PARK
D. STANDARD SERVICE AGREEMENT WITH WESTERN INTEGRATED

SYSTEMS FOR DOCUMENT DIGITIZATION

9. DIRECTION ON FUTURE AGENDA ITEMS
None.

10. REGULAR AGENDA (ACTION)
A. APPOINTMENT OF PLANNING COMMISSION MEMBERS
RESULT: ADOPTED [4 TO 1]
MOVER: Kay Rivers, Councilmember
SECONDER: Sylvia Lemus, Councilmember
AYES: Sparks, Ford, Lemus, Rivers
NAYS: Harvey
Presentation by City Manager Damien O'Bid.

Councilmembers comment
Public comment:

Michelle Berman of Cotati
Council adopted a motion appointing Councilmember Lemus's nomination of Ed Gilardi, and Councilmember River's nomination of Michelle Berman, to the Cotati Planning Commission.

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Minutes Acceptance: Minutes of Jan 24, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 24, 2023

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B. NOMINATIONS FOR REGIONAL COMMISSIONS AND COMMITTEES ON

BEHALF OF SONOMA COUNTY MAYORS' AND COUNCILMEMBERS'

ASSOCIATION AND CITY SELECTION COMMITTEE
Presentation by City Manager Damien O'Bid.

Councilmembers comment.

No public comment.

Councilmembers discussed the letters of interest received and elected to support the following candidates, giving Mayor Harvey authority to vote as needed if the initial votes fail:

Association of Bay Area Governments Executive Board (ABAG)- Stephen Zollman, Sebastopol
Childcare Planning Council of Sonoma County- Stephen Zollman, Sebastopol Sonoma County Agricultural Preservation and Open Space District Citizens Advisory Committee - Mark Stapp, Santa Rosa
North Bay Division, League of California Cities Executive Board- Jackie Elward, Rohnert Park
Sonoma Marin Area Rail Transit Commission- Melanie Bagby, Cloverdale & Chris Rogers, Santa Rosa
Local Agency Formation Commission (LAFCO)- Sandra Lowe, Sonoma & Susan Harvey, Cotati (seats); Jeff Okrepkie, Santa Rosa (alternate) Sonoma County Oversight Board Committee- Stephen Zollman, Sebastopol Bay Area Air Quality Management District (BAAQMD)- Brian Barnacle, Petaluma C. AWARD OF THE CONSTRUCTION CONTRACT FOR THE 2023

PAVEMENT REHABILITATION PROJECT
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by Director of Public Works/City Engineer Craig Scott.

Councilmembers comment.

Public comment:

Michelle Berman of Cotati
Jenny Blaker of Cotati

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Minutes Acceptance: Minutes of Jan 24, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 24, 2023

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D. AWARD OF THE CONSTRUCTION CONTRACT FOR THE DOWNTOWN

CIVIC CENTER CONNECTIVITY AND SAFETY PROJECT
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Laura Sparks, Vice Mayor
AYES: Harvey, Sparks, Ford, Lemus, Rivers
Presentation by Director of Public Works/City Engineer Craig Scott.

Councilmembers comment, requesting staff look into enhanced pedestrian crossing at Water Road and No Pedestrian signs on south side of West Sierra between mobile home park and Cypress.

No Public comment.

E. LETTER OF SUPPORT FOR GRANT FUNDING FOR SONOMA COUNTY

TRANSIT AUTHORITY
Report by City Manager Damien O'Bid
Councilmembers comment.

No public comment.

Councilmember Lemus motioned to approve sending the letter of support for SCTA grant funding. Councilmember Ford seconded the motion. Motion passed by a unanimous vote.

11. CITY MANAGER'S REPORT
Report by City Manager Damien O'Bid

12. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional events and committees.

13. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
None

14. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

15. CLOSED SESSION
Mayor Harvey adjourned the meeting to closed session at 8:24pm.

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Minutes Acceptance: Minutes of Jan 24, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 24, 2023

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A. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(GOVERNMENT CODE SECTION 54956.9(D)(1).) NAME OF CASE:

GEORGE BARICH AND LAURIE ALDERMAN V. CITY OF COTATI AND JOHN A. DELL'OSSO, CASE NO. 21-CV-00034-EMC
B. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION (GOVERNMENT CODE SECTION 54956.9(D)(4).) 1 CASE

16. REPORT OUT OF CLOSED SESSION
City Attorney John Bakker indicated that there was reportable action on Item 15A, and read the following statement: The City Council unanimously approved a settlement agreement negotiated between the City's insurance carrier and the plaintiffs. The general terms of the settlement are that the plaintiffs and their attorneys will receive $80,000, the plaintiffs will provide a release of claims that they may have prior to January 5, 2023, and the City does not admit any liability. The settlement amount is a small fraction of what the plaintiffs claimed, there is no finding of any City liability, and it eliminates the possibility of any new lawsuits being brought by the same plaintiffs for any previous grievances.

17. ADJOURNMENT
Mayor Harvey adjourned the meeting at 10:08pm.

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Minutes Acceptance: Minutes of Jan 24, 2023 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Acceptance of the 2023 Pavement Preservation Project Date: February 14, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the 2023 Street Preservation Project improvements, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35 day noticing period with no protests.

Background
The City’s Five-Year Capital Improvements Program includes a list of street paving projects.

The paving projects are based on a Pavement Management Program (PMP), updated every two years, which guides the identification and prioritization of street pavement maintenance projects.

The PMP provides strategies to prioritize the annual roadway projects based on their condition and treatment costs.

Pavement maintenance projects are a continued strategic prioritization of City Council in order to reduce the overall cost of street maintenance and repair into the future. This project was primarily funded using the Streets Improvements Lease issued in January of 2022 as well as the State Streets Road Maintenance and Rehabilitation Program Special Revenue Funds (RMRA).

The City has completed $5.7 million of roadway pavement work in the last two years and has made considerable progress improving the condition of its roadways. The 2023 Pavement Preservation Project (Project) is completed and presented for City acceptance.

Analysis/Discussion
The Project consists of pavement preservation treatments on the following streets: McGinnis Circle, Park Avenue, Jorgensen Street, Olsen Lane (public portion only), Ross Street, East Sierra Avenue, Chadwick Way, Dyquisto Way, Lipton Way, Lancaster Drive, Cervantes Ct., Maple Avenue, Alder Avenue, and Blodgett Street. On July 26, 2022, City Council awarded the construction contract to Pavement Coatings, Inc. A Notice-to-Proceed was issued with a construction start date of September 12, 2022.

The Construction Management and Inspection services were performed by 4Leaf Consulting

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Engineers. The contract work has been completed on schedule and within the authorized budget.

Final inspection was completed on October 31, 2022, and the work was determined to be substantially completed in accordance with the Project requirements and the City Engineer is recommending the Project for acceptance by City Council. Following City Council Acceptance, a Notice-of-Completion is to be filed with the County Recorder and, after thirty-five days, if no protests ae received, the City is to release the retention to the Contractor.

Financial Considerations
The total project cost of $832,345 (excluding design) is 10 percent below the already reduced budget. No additional funds are required and remaining encumbered funds will be released back to the fund balances.

Environmental Issues
The Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.

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RESOLUTION NO.

RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE 2023

PAVEMENT PRESERVATION PROJECT, AUTHORIZING THE CITY CLERK TO

NOTICE THE NOTICE OF COMPLETION WITH THE COUNTY CLERK, AND RELEASE THE RETENTION AFTER 35 DAYS IF THERE ARE NO PROTESTS

RECEIVED
WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of street paving projects, and the paving projects are based on a Pavement Management Program (PMP), updated every two years, which guides the identification and prioritization of street pavement maintenance projects; and
WHEREAS, the PMP provides strategies to prioritize the annual roadway projects based on their condition and treatment costs; and
WHEREAS, the City has completed $5.7 million of roadway pavement work in the last two years and has made considerable progress improving the condition of its roadways; and WHEREAS, the 2023 Pavement Preservation Project (Project) has been completed and is presented for City acceptance; and
WHEREAS, the Project consists of pavement preservation treatments on the following streets: McGinnis Circle, Park Avenue, Jorgensen Street, Olsen Lane (public portion only), Ross Street, East Sierra Avenue, Chadwick Way, Dyquisto Way, Lipton Way, Lancaster Drive, Cervantes Ct., Maple Avenue, Alder Avenue, and Blodgett Street; and WHEREAS, on July 26, 2022, City Council awarded the construction contract to Pavement Coatings, Inc., and a Notice-to-Proceed was issued with a construction start date of September 12, 2022; and
WHEREAS. the Construction Management and Inspection services were performed by 4Leaf Consulting Engineers, and the contract work has been completed on schedule and within the authorized budget; and
WHEREAS, final inspection was completed on October 31, 2022, and the work was determined to be substantially completed in accordance with the Project requirements and the City Engineer is recommending the Project for acceptance by City Council; and WHEREAS, Pavement Coatings, Inc. has provided the City with a maintenance bond in the amount of 10% of the construction contract and with a duration of one year from City acceptance of the Project; and
WHEREAS, following City Council Acceptance, a Notice-of-Completion is to be filed with the County Recorder and, after thirty-five days, if no protests ae received, the City is to release the retention to the Contractor; and
WHEREAS, this project was primarily funded using the Streets Improvements Lease issued in January of 2022 and the State Road Maintenance and Repair Act Special Revenue Funds; and
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WHEREAS, accounting for the construction contract, Construction Management professional services and change orders, amendments, and a 15 percent contingency, the total anticipated project budget was $920,000; and
WHEREAS, the total Project costs of $832,345 (excluding design), of which Pavement Coatings, Inc. incurred a total construction cost of $725,997.02, was under the City’s revised budget by nearly 10 percent, and the additional funds will be released from this encumbrance to their related fund balances; and
WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.

NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby takes the following actions:

1. Accepts the contract work performed on the 2023 Pavement Preservation Project; and

2. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and

3. Authorizes the City Manager to release any remaining contract retention to Pavement Coatings, Inc. thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

NOC (PDF)
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After recording, return to:

Kevin Patterson, Deputy City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the improvements at the City Council meeting of February 14, 2023, for the 2023 Street Preservation Project.

The nature of the City of Cotati’s interest, as owner, of the property is as public right-of-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on October 31, 2022.

3. The name of the original contractor for the work of improvement was Pavement Coatings, Inc. for a total constructed amount of $725,997.02.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($72,600) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Streets\West Side Street Project\Construction\Closeout\NOC.doc

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Attachment: NOC (Acceptance of the 2023 Pavement Preservation Project) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Request for City Council Authorization to submit an application to receive a "Prohousing" designation from the California Department of Housing and Community Development and submit a grant application for pilot program funds Date: February 14, 2023
Written by: Noah Housh, Director of Community Development Recommendation
It is recommended that the Council of the City of Cotati adopt resolutions authorizing staff to submit for a "Prohousing" Designation from the California Department of Housing and Community Development and submit a grant application for pilot program funds.

Background
The City of Cotati has an opportunity to become a Prohousing Designated jurisdiction in the State, which provides a competitive advantage for grant funding opportunities and further demonstrates the City’s commitment to the development of affordable housing in our community.

In 2019, AB 101 established the Prohousing Designation Program (PDP) administered by the California Department of Housing and Community Development (HCD). The PDP creates incentives for jurisdictions that are compliant with housing laws, housing element requirements, and have enacted Prohousing local policies that go beyond existing law.

On June 7, 2021, HCD released the PDP Emergency Regulations and Jurisdictions were able to begin applying for the Prohousing Designation starting July 1, 2021. Applications are reviewed on a rolling basis.

On December 15, 2022, HCD released the Notice of Funding Availability (NOFA) for the Prohousing Incentive Program (PIP), a direct pool of $25.7 million available to local jurisdictions with an application deadline of March 15, 2023.

Finally, draft Housing Element Program 3-6 identifies that the City will explore the local feasibility of achieving the “Prohousing Designation” from HCD.

Analysis/Discussion

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After considering the policies and programs included in the draft Housing Element, and the City Council’s recent actions in approving the Cotati Station Apartment project, staff feels the existing housing policies and practices established by the City make an application for the Prohousing Designation competitive. Given this, staff is recommends that the City Council adopt the state mandated resolution required to apply for the PDP program. The adoption of this resolution will preserve the City’s ability to apply for the program while the City is in compliance with all applicable State housing laws. The timing of the application is also ideal as the City is in the process of updating the Housing Element.

The primary motivation for this application is that jurisdictions awarded a Prohousing Designation receive a competitive advantage on some affordable housing and infrastructure grant programs, including the Affordable Housing Sustainable Communities Program, Transformative Climate Communities, and the Infill Incentive Grant Program.

In addition to providing priority for a variety of funding sources, HCD announced on December 15, 2022 that an additional $25.7 million would be available through a separate Prohousing Incentive Pilot (PIP). Of these funds, the City of Cotati is eligible to apply for a base amount of $75,000 and a bonus of up to $500,000, for a maximum total of $575,000. Eligible uses include directly funding affordable housing and matching contributions to local/regional housing trust funds. The application for PIP funding is due March 15, 2023, and applicants are required to have received or applied for the Prohousing Designation at the time of application to the Prohousing Incentive Pilot.

PROGRAM REQUIREMENTS:

HCD’s review and consideration for designating jurisdictions as Prohousing include the following policies, concepts, and standards that direct HCD's review and consideration of a Jurisdiction for a Prohousing Designation:
(A)The Jurisdiction’s actions to facilitate the planning, approval, or construction of a variety of housing types (e.g., increasing zoned capacity for supply, facilitating affordability for all income levels, removing regulatory barriers to development, and streamlining approval). Such action should be balanced by the Jurisdiction’s equal efforts to prevent displacement, preserve existing affordable housing, and establish tenant protections. (B) The Jurisdiction’s accomplishment of integrated planning and development consistent with the state planning priorities set forth at Government Code section 65041.1 and/or the regional transportation plan adopted by the relevant transportation agency pursuant to Government Code sections 65080 and 65080.01. The Jurisdiction may accomplish this outcome through various actions, including, but not limited to, the facilitation of Location Efficient Communities that reduce auto dependence and VMT, and that are consistent with climate change priorities (e.g., climate change adaptation and hazard mitigation). (C) The Jurisdiction’s meaningful actions to foster inclusive and equitable communities with adequate, affordable, and accessible housing and transportation infrastructure pursuant to Government Code section 8899.50.
(D)The Jurisdiction’s collaboration with public entities to align policies and programs, and with private entities to implement policies and to leverage funding and other resources.

8.B
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(E) The Jurisdiction’s compliance with established housing law and recent housing reform statutes (e.g., the Housing Accountability Act, the Streamlined Ministerial Approval Process (California Senate Bill 35 (2017)), and the Housing Crisis Act of 2019 (Stats. 2019, ch. 654).

The application will ascribe points using four scoring categories. Applicants must demonstrate that they have enacted or proposed at least one policy that significantly contributes to the acceleration of housing production in each of the four categories. A Prohousing Designation requires a total score of 30 points or more across all four categories and enhancement factors:

1. Favorable Zoning and Land Use (18 possible points). Examples include allowing duplexes, triplexes, and fourplexes by right in single-unit dwelling zones, going beyond the State Density Bonus Law, going beyond State law for Accessory Dwelling Units (ADUs), eliminating off-street parking requirements, and allowing residential land uses in non-residential zones.

2. Acceleration of Housing Production Timeframes (19 possible points). Examples include ministerial approval processes for a variety of housing types, streamlined environmental review processes, streamlined permitting processes, and reduced plan check times.

3. Reduction of Construction and Development Costs (11 possible points). Examples include deferred, reduced, or waived impact fees and pre-approved plans for ADUs and missing middle housing types.

4. Providing Financial Subsidies (21 possible points). Examples include participating with a local housing trust fund, offering surplus City-owned land for affordable housing development, and prioritization of local general funds for affordable housing.

Additionally, Enhancement Factors (9 possible points) provide bonus points for strong Housing Element programs.

HCD has 60 days from the time the Prohousing Designation application is submitted to issue preliminary findings to the City. The City has 15 days to provide a written response to HCD.

HCD then has 60 days to issue a final determination of the designation as a Prohousing Jurisdiction.

Should the Council approve this resolution, staff will prepare the application for the PDP and PIP Programs and submit to the State for its initial determination. The intent of the approval for a PIP application is to be ready to quickly apply to meet the March grant deadline. Staff are still discussing which project to apply for, but the project will be aligned with the Housing Element or other City Council priority projects that are permissible under the grant guidelines.

Financial Considerations
There are no known direct financial impacts to the general fund resulting from the approval of the attached resolution. The Prohousing Designation Program will provide the City with advantages in certain grant funding programs, which may result in additional grant funding for affordable housing and infrastructure in the future. The Prohousing Incentive Pilot Program will provide the City with the opportunity to apply for up to $575,000 in funding.

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Technical support from the Napa Sonoma Collaborative is funded by a State grant and thus regional planning staff hours to prepare the application will not be charged to the City. It is expected that staff will provide the project and the Napa Sonoma Collaborative will package the grant and submit it on behalf of the City.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378. Additionally, adoption of this Resolution is exempt from the California Environmental Quality Act (CEQA) under the “common sense” exemption in CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

8.B
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF COTATI AUTHORIZING

APPLICATION TO AND PARTICIPATION IN THE PROHOUSING DESIGNATION

PROGRAM
WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“PDP” or “Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding; and
WHEREAS, the Department of Housing and Community Development (“Department”) has adopted emergency regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and;
WHEREAS, the City Council of Cotati desires to submit an application for the Prohousing Designation (“Application”);
NOW, THEREFORE, THE CITY COUNCIL OF COTATI (“APPLICANT”) RESOLVES AS FOLLOWS:

Section 1. The action of submitting a grant application does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required. Further, adoption of this Resolution is exempt from the California Environmental Quality Act (CEQA) under the “common sense” exemption in CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Section 2. Applicant is hereby authorized and directed to submit an Application to the Department; and
Section 3. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law; and
Section 4. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and action include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that it commits itself to affirmatively furthering fair housing pursuant to Government Code section 8899.50; and Packet Pg. 21
Section 5. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”); and
Section 6. Applicant acknowledges and agrees that it shall be subject to the Application; the terms and conditions specified in the Program Documents; the Program Regulations; and any and all other applicable law; and
Section 7. The Community Development Director is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program.

Section 8. The council of the City of Cotati does hereby authorize application to and participation in the Prohousing Designation program.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

A RESOLUTION OF THE CITY COUNCIL OF COTATI AUTHORIZING

APPLICATION FOR, AND RECEIPT OF, PROHOUSING INCENTIVE PILOT PROGRAM FUNDS.

WHEREAS, pursuant to Health and Safety Code 50470 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue Guidelines as part of an incentive program (hereinafter referred to by the Department as the Prohousing Incentive Pilot Program or “PIP”); and
WHEREAS, the City Council of Cotati desires to submit a PIP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for eligible activities toward planning and implementation activities related to housing and community development as a result of meeting eligibility criteria including but not limited to Prohousing Designation; and
WHEREAS, the Department has issued Guidelines and Application on December 15, 2022, in the amount of $25,705,545.65 for PIP.

NOW THEREFORE BE IT RESOLVED THAT, the City Council of Cotati (“Applicant”) resolves as follows:

SECTION 1. The action of accepting grant funding does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required. Further, adoption of this Resolution is exempt from the California Environmental Quality Act (CEQA) under the “common sense” exemption in CEQA Guidelines Section 15061(b)(3) as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; and SECTION 2. The Community Development Director is hereby authorized and directed to submit an Application to the Department in response to the NOFA, and to apply for the PIP grant funds in a total amount not to exceed $575,000; and SECTION 3. In connection with the PIP grant, if the Application is approved by the Department, the Community Development Director of the City of Cotati is authorized and directed to enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $575,000 and any and all other documents required or deemed necessary or appropriate to evidence and secure the PIP grant, the Applicant’s obligations related thereto, and all amendments thereto; and SECTION 4. The Applicant shall be subject to the terms and conditions as specified in the Guidelines, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines Packet Pg. 23
represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the Guidelines and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

Date: February 14, 2023
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution approving the 2023 Cotati Chamber of Commerce events.

Background
The Cotati Chamber of Commerce has sponsored many community events and the City has historically granted the Chamber permission to use City facilities, namely La Plaza Park, City Hall parking lot, and various streets and parking spaces. For 2023, the Cotati Chamber of Commerce will produce two major events, the Annual Cotati Music Festival and the Annual Cotati Oktoberfest.

Analysis/Discussion
Below is a summary of each event. The logistics, operation and participants are anticipated to be very similar to previous years’ events. All requests include the following: 1) exclusive use of La Plaza Park; 2) food truck and vendor sales of food and beverages; 3) live, amplified entertainment; 4) alcoholic beverage sales; 5) street closures of La Plaza between West Sierra Ave and Old Redwood Highway. In addition, Oktoberfest will include dogs in the Park.

Event Attendance Dates/Times (including set-up)
Music Festival 1000 Saturday, June 24th
8:00 am - 8:00 pm
Oktoberfest 800 Saturday, October 14
th
8:00 am - 8:00 pm

8.C
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Music Festival
The Music Festival is a family-friendly event and has grown in popularity over the past several years. The festival will feature music in the park from noon until 6:00 PM. The Chamber is requesting exclusive use of the park and bandstand from 8:00 AM through 8:00 PM to allow for set-up, breakdown, and clean-up. The event at La Plaza Park will be free of charge. The Festival will include vendors and food trucks selling food, beverages, and merchandise. Alcoholic beverages will be sold in association with the festival.

Oktoberfest
The Chamber-sponsored Oktoberfest has become increasingly popular over the past multiple years. This event will feature amplified live music, food, and beverages in La Plaza Park beginning at noon and going until 6:00 PM. The Chamber is requesting exclusive use of the park and bandstand from 8:00 AM through 8:00 PM to allow for set-up, breakdown, and clean-up.

Entertainment will include live bands, dancing, and dachshund races. Alcoholic beverages and food will be sold in association with the festival.

The Chamber has reviewed the City’s insurance requirements and has indicated that they have adequate insurance. A Condition of Approval has been included which requires proof of insurance be supplied to the City before each event.

A Condition of Approval has been included which requires a California Department of Alcohol and Beverage Control approved temporary permit to allow for the sale of alcohol to be supplied to the City before the events.

Financial Considerations
The Chamber has requested fee waivers and City support of staff time. These events are widely marketed by the Chamber and have increased the number of visitors to the City. The increased visitation is evidenced not only at the events, but at local businesses as well. The events provide increased opportunities to promote economic development and increased sales tax revenue.

Financial considerations for the City would be a 50% fee waiver (per the City Park Use Policy) from the normal $2,104 in park use and street closure permit fees, resulting in a $1,052 fee.

However, given that the City is a partner in these events, staff recommend a City Council contribution for these events of $1,052 for the remaining permit fees. In addition, it is recommended that City Council contributions fund the Public Works staff cost of installing and removing the banner across Old Redwood Highway, which is estimated at $400. Therefore, the total cost to the City in the form of waived fees and staff time to support the events is estimated to be $1,452, which will be funded by the City Council contributions account.

8.C
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Music Festival
Park rental fee: $350
Street closure fee: $702
Staff Time - 2 hours, estimated cost $200
Install overhead banner at Old Redwood Highway - 2 hours Oktoberfest
Park rental fee: $350
Street closure fee: $702
Staff Time - 2 hours, estimated cost $200
Install overhead banner at Old Redwood Highway - 2 hours Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE 2023 COTATI CHAMBER OF COMMERCE MUSIC FESTIVAL AND
OKTOBERFEST IN LA PLAZA PARK.

WHEREAS, the Cotati Chamber of Commerce submitted applications to the City for the Music Festival and Oktoberfest on January 31, 2023; and WHEREAS, it will be necessary to conform to certain conditions as described in “Exhibit A,” attached hereto, to facilitate these events; and WHEREAS, the City Council finds that these events are part of a comprehensive economic development strategy by the Chamber of Commerce in that they increase visitation to the City, promote the Cotati community and result in increased sales tax revenues; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati will not be jeopardized by the approval of these events; and WHEREAS, the application for these events is attached as Exhibit B; and WHEREAS, in accordance with the adopted Park Use policy, groups with an IRS nonprofit designation, or other governmental organizations, can request a 50% discount in the permit fees if there are no admission fees associated with the planned event; and WHEREAS, because the City is a partner in these events, it is recommended that the City fund the remaining $1,052 in park use fees, as well as the staff time to facilitate these events (estimated at $400); and
WHEREAS, the action of approving a Music Festival and Oktoberfest event does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati as follows:

Section 1. Findings. The above recitals are declared to be true and correct and are incorporated herein as findings of the City Council.

Section 2. Approval of Conditions. The City Council hereby approves the conditions of approval for these events, attached as Exhibit A.

Section 3. Approval of Fee Waivers for Cotati Chamber of Commerce. The 50% fee waivers (per the City Park Use Policy), the estimated cost of City staff time ($400), and the City contribution from the City Council contribution account of $1,452, as described in the accompanying Staff Report, is hereby approved to facilitate these events.

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Section 4. Effective Date of this Resolution. This Resolution shall become effective immediately.

Section 5. Severability. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Cotati hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Exhibit A Conditions of Approval Chamber Events (PDF)
Exhibit B Cotati Chamber of Commerce 2023 Events Application (PDF) Packet Pg. 29
EXHIBIT “A”

CONDITIONS OF APPROVAL

ALL EVENTS

1. Applicant shall provide the City with proof of insurance for all events and vendors, as required, to the satisfaction of the City, no less than 30 days prior to each event.

2. Applicant shall ensure the public facilities (park, parking spaces and streets) are cleaned completely and returned to pre-event condition within 24 hours of each event.

3. Applicant shall arrange for trash, recycling, and compost bins and porta-potties to be delivered and collected.

4. Applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC). The City authorizes the sale and consumption of beer and wine and margaritas only; a copy of the license, as well as evidence of responsible beverage service training, shall be provided to the City prior to the event date.

5. Each event shall be carried out as described in the written descriptions submitted by the applicant, approved by the City Council, and in compliance with these Conditions of Approval.

6. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.

7. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.

8. The applicant shall contact the Rancho Adobe Fire Protection District and comply with any permit requirements of the District.

9. The applicant shall follow all current COVID-19 Sonoma County Public Health Officer orders as necessary to ensure the health and safety of public attending the event and businesses at the event.

MUSIC FESTIVAL

10. Applicant is granted exclusive use of La Plaza Park, including public parking spaces adjacent to the Park for the event on Saturday, June 24, 2023 from 8:00 am – 8:00 pm for the event to be held from noon to 6:00 pm. This approval includes amplified live entertainment.

OKTOBERFEST

11. Applicant is granted exclusive use of La Plaza Park including closing of all public parking spaces adjacent to the Park for the event on Saturday, October 14, 2023 from 8:00 am to 8:00 pm, for the event to be held from noon to 6:00 pm. This approval includes amplified live entertainment.

8.a
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Attachment: Exhibit A Conditions of Approval Chamber Events (2023 Cotati Chamber of Commerce Events Resolution)

8.b
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Attachment: Exhibit B Cotati Chamber of Commerce 2023 Events Application (2023 Cotati Chamber of Commerce Events Resolution)

8.b
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Attachment: Exhibit B Cotati Chamber of Commerce 2023 Events Application (2023 Cotati Chamber of Commerce Events Resolution)

8.b
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Attachment: Exhibit B Cotati Chamber of Commerce 2023 Events Application (2023 Cotati Chamber of Commerce Events Resolution)

8.b
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Attachment: Exhibit B Cotati Chamber of Commerce 2023 Events Application (2023 Cotati Chamber of Commerce Events Resolution)

8.b
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Attachment: Exhibit B Cotati Chamber of Commerce 2023 Events Application (2023 Cotati Chamber of Commerce Events Resolution)

8.b
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Attachment: Exhibit B Cotati Chamber of Commerce 2023 Events Application (2023 Cotati Chamber of Commerce Events Resolution) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Approval of 2023 City of Cotati Summer Movies in the Park, Car Show, and National Night Out Events in La Plaza Park.

Date: February 14, 2023
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution approving the 2023 City of Cotati Summer Movies in the Park, Car Show, and National Night Out events in La Plaza Park; authorizing the temporary street closure of La Plaza and the sales of food, goods and services, and alcohol by vendors and food trucks.

Background
With the success of our National Night Out event and Summer Movies in the Park events in the past several years and a goal to bring more recreational and community-oriented opportunities to Cotati, if authorized by the City Council, the City will continue to bring movies in the park throughout the summer.

National Night Out is an annual community-building campaign that promotes police-community partnerships and neighborhood camaraderie to make our neighborhoods safer, better places to live. The National Night Out program culminates annually on the first Tuesday of August.

Neighbors participate across thousands of communities from all 50 states, United States territories, Canadian cities, and military bases worldwide. The Recreation and Police Departments will work together to continue this event in Cotati to build community engagement and trust.

Analysis/Discussion
Below is a summary of the events. Request includes the following: 1) exclusive use of La Plaza Park; 2) closure of public streets, including parking spaces; 3) sale of food and other items by vendors and food trucks and tickets to ride a jump house and potentially other attractions; 4) alcohol sales provided by the Cotati Chamber of Commerce; 5) amplified entertainment as well as dogs in the park.

Event Attendance Dates/Times (including set-up)

8.D
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Movies in the Park/
Cotati Car Show 250 Friday, June 9
th

2:00 pm – 11:00 pm
Movies in the Park/ 600 Tuesday, August 1
st
National Night Out 3:00pm – 11:00pm
Movies in the Park 250 Friday, September 22nd
4:00 pm – 11:00 pm
California Vehicle Code Section 21101 (e) authorizes the temporary closing of any street for celebrations, parades, local events and other purposes when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing. In these instances, the public street would be heavily used for food vendors and vehicles so closure is in the best interest of public safety. The Police Department will notify the appropriate public and emergency response agencies of the closures. In order to maximize the safety of those attending, the Police Department would need to temporarily close La Plaza between West Sierra Avenue and West Cotati Avenue.

National Night Out is an annual national event that brings communities and public agencies together. On August 1
st, a City funded (free to attendees) dinner would be served beginning at 6:00pm in La Plaza Park. The Police Department will propose the costs associated with this event in the 2023/24 budget. During and following dinner, the community will have time to engage on a casual level with City Staff, including Police, Recreation, and other departments.

On June 9th, the City will offer their 2nd Cotati Car Show prior to the Movie in the Park, as a kickoff to summer. With the success of last year’s Car Show prior to the September Movie in the Park, the City will continue to offer this multi-generational and free to attend event. A small fee for car entries will be assessed to participants of the car show.

Beginning at sunset on June 9
th
, August 1
st, and September 22nd, a movie will be projected on a
screen near the bandstand, free to the public. The event will end after the movie with cleanup and staff ensuring safe exit from the park. Amplified entertainment will cease no later than 11 pm.

Financial Considerations
The event provides increased opportunity to promote community engagement and has a potential to bring visitors to the City. Financial considerations for the City would be expenditure of a total of approximately$11,600 in staff and supply costs, accommodated in the currently FY 22-23 budget and anticipated for the upcoming FY 23-24 budget. The staff costs are comprised of Recreation staff ($3,000), Police staff ($1,000), and Public Works staff ($500) and are broken out below. Additionally, supplies would run approximately $7,000 and are broken down below.

8.D
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Staff Time - 50 hours, estimated cost $3000
Recreation Staff prep work & day of event – 50 hours
Staff Time Police - 25 hours, estimated cost $1000
Police Staff prep work & day of event – 25 hours
Staff Time Public Works - 12 hours, estimated cost $600 Public Works Staff prep work & day of event – 12 hours
Dinner for NNO – estimated at $5,000 (to be proposed in draft FY 23-24 budget) Rights to show movies - $1,300
Movies, snacks, equipment - $700
Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

8.D
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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE 2023 CITY OF COTATI SUMMER MOVIES IN THE PARK, CAR SHOW, AND NATIONAL NIGHT OUT EVENTS IN LA PLAZA PARK.

WHEREAS, the City of Cotati desires to provide the community National Night Out, Movies in the Park, and Car Show events, which are a popular on-going program; and WHEREAS, California Vehicle Code Section 21101(e) authorizes temporary street closures where certain conditions exist; and
WHEREAS, it will be necessary to temporarily close certain streets, and conform to certain conditions as described in “Exhibit A,” attached hereto, to facilitate this event; and WHEREAS the closure is necessary for the safety and protection of persons who are to use that portion or portions of the street(s) during the temporary closing; and WHEREAS, the Chief of Police of the City of Cotati will arrange for temporary street closure and traffic re-routing, which will minimize the traffic hazard conditions and allow for orderly movement of traffic; and
WHEREAS, the Chief of Police will contact the Rancho Adobe Fire Protection District, ambulance service providers, bus service providers, and others who may need ingress, egress, or the ability to traverse the affected area and will reasonably provide for their needs; and WHEREAS, the City Council finds that this event is part of a comprehensive community development strategy by the City of Cotati in that it increases visitation to the City, promotes the Cotati community; provides opportunity for police-community partnerships; and WHEREAS, the action of approving Movies in the Park, Car Show, and National Night Out events does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati as follows:

1. The above recitals are true and correct and are incorporated herein by reference.

2. The closure of La Plaza Park for use for the Movies in the Park, Car Show, and National Night Out events on Friday, June 9
th
, 2023, between 2:00pm and 11:00pm, Tuesday,
August 1
st, 2023 between 3:00pm and 11:00pm, and Friday, September 22nd, 2023 between 4:00pm and 11:00pm, are hereby approved, to include amplified entertainment, food, good, and alcohol sales, and other activities as described in the accompanying staff report.

3. The temporary closure of portions of La Plaza Street during the above dates and times are hereby approved.

4. The use of staff time and City Funds for the Movies in the Park, Car Show, and National Night Out events, as further described in the accompanying staff report, is hereby approved.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

Approved:________________________________
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Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Exhibit A Conditions of Approval Movies in the Park, Car Show, and National Night Out(PDF) Packet Pg. 41
EXHIBIT “A”

CONDITIONS OF APPROVAL

MOVIES IN THE PARK, CAR SHOW, AND NATIONAL NIGHT OUT EVENTS

1. The City of Cotati shall ensure the public facilities (park, parking spaces and streets) are cleaned completely and returned to pre-event condition within 24 hours of each event.

2. The event shall be carried out as described in the written descriptions submitted by the applicant, approved by the City Council, and in compliance with these Conditions of Approval.

3. The City of Cotati shall arrange for trash, recycling, and compost bins to be delivered and collected.

4. The City of Cotati is granted exclusive use of La Plaza Park, including closure of all public streets and parking spaces necessary to accommodate the events, on Friday, June 9 th
, 2023,
between 2:00pm and 11:00pm, Friday, Tuesday, August 1
st
, 2023, between 3:00pm and
11:00pm, and Friday, September 22nd, 2023, between 4:00pm and 11:00pm. This approval includes amplified live entertainment and food, goods, and alcoholic drink sales.

5. The City of Cotati shall adhere to the following approved event area:
o La Plaza Park
o La Plaza from West Sierra Avenue to West Cotati Avenue

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Attachment: Exhibit A Conditions of Approval Movies in the Park, Car Show, and National Night Out (2023 Movies in the Park, Car Show, and Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Approval of 2023 City of Cotati Kids Day Event in La Plaza Park.

Background
The Annual Kids Day Parade and Festival has been an ongoing event for many years in Cotati.

This year, the City will once again be producing this annual event, the 30th Annual Cotati Kids Day Parade and Festival, to take place on Saturday, July 8 th, 2023.

Analysis/Discussion
Below is a summary of the event. The logistics, operation and participants are anticipated to be very similar to the 2022 event. The request includes the following: 1) exclusive use of La Plaza Park; 2) closure of public streets, including parking spaces; 3) live, amplified entertainment as well as dogs and other animals (ponies and reptiles) and inflatable jump houses in the park; 4) food truck and other vendor sales in the park.

Event Attendance Dates/Times (including set-up)
Kids Day Parade & Festival 1000 Saturday, July 8
th, 7:00 am - 7:00 pm
California Vehicle Code Section 21101 (e) authorizes the temporary closing of any street for celebrations, parades, local events and other purposes when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing. In these instances, the public street

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would be heavily used for the parade, vendor logistics, porta-potties and equipment, so closure would be in the best interest of public safety. The Police Department will notify the appropriate public and emergency response agencies of the closures.

The Kids Day Parade and Festival is a yearly event that brings hundreds of children and adults together. The parade will begin at 10:00 am with staging at the Community Center on East School Street, continuing east on West Sierra Avenue to Henry Street to Old Redwood Highway where it will turn north to terminate at La Plaza Park. Participants will then enjoy multiple activities and events for children in La Plaza Park, including amplified live entertainment, until 3:00 pm. In order to maximize the safety of those attending, the Police Department would need to temporarily close certain streets during the parade portion of the event.

Financial Considerations
This event is widely marketed and has increased the number of visitors to the City. The increased visitation is evidenced not only at the event, but at local businesses as well. The event provides increased opportunity to promote economic development and increased sales tax revenue.

Financial considerations for the City would be expenditure of a total of approximately $6,300 in supply, vendor, and staff costs accommodated in the current FY 22-23 budget and anticipated for the upcoming FY 23-24 budget. Appropriation will be requested with the forthcoming FY 23-24 budget. The staff costs are comprised largely of supplies and vendors ($2,000), Recreation staff ($1,500), Public Works staff ($1,500), and Police staff ($1,300) and are broken out below.

Supplies/Vendors - estimated cost $2,000
Emcee – $500
Decorations - $1000
Prizes - $500
Staff Time Recreation & Public Works - 60 hours, estimated cost $3,000 Recreation Staff prep work & day of event – 40 hours
Install overhead banner at Old Redwood Highway - 3 hours Street closures installing and removing cones, bollards - 12 hours Provide supplies in bandstand - 1 hour
Next day cleanup - 4 hours

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Staff Time Police - 16 hours, estimated cost $1,000, plus $300 for meals Two Police Officers on overtime will be needed to staff the event for additional security and traffic control. Additionally, meals will need to be provided for police volunteers (mutual aid, cadets and explorers).

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RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE 2023 CITY OF COTATI KIDS DAY PARADE AND FESTIVAL IN LA PLAZA PARK.

WHEREAS, the City of Cotati produces the annual Cotati Kids Day Festival, traditionally held in La Plaza Park, and Parade; and
WHEREAS, California Vehicle Code Section 21101(e) authorizes temporary street closures where certain conditions exist; and
WHEREAS, it will be necessary to temporarily close certain streets, as described in the Exhibits attached to facilitate these events; and
WHEREAS the closure is necessary for the safety and protection of persons who are to use that portion or portions of the street(s) during the temporary closing; and WHEREAS, the Chief of Police of the City of Cotati will arrange for temporary street closure and traffic re-routing, which would minimize the traffic hazard conditions and allow for orderly movement of traffic; and
WHEREAS, the Chief of Police will contact the Rancho Adobe Fire Protection District, ambulance service providers, bus service providers, and others who may need ingress, egress, or the ability to traverse the affected area and will reasonably provide for their needs; and WHEREAS, the City Council finds that this event is part of a comprehensive economic development strategy by the City of Cotati in that it increases visitation to the City, promotes the Cotati community and results in increased sales tax revenues; and WHEREAS, the action of approving a Kids Day Parade and Festival does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati as follows:

1. The above recitals are true and correct and are incorporated herein by reference.

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2. The closure of La Plaza Park for use for the Kids Day Festival on Saturday, July 8, 2023, between 7:00 a.m. and 7:00 p.m. is hereby approved, to include amplified music, food truck and other vendor sales, and other Kids Day activities as described in the accompanying staff report.

3. The temporary closure of portions of La Plaza, East School Street, West Sierra Avenue, Henry Street and Old Redwood Highway on July 8, 2023, between the hours of 7:00am and 7:00pm is hereby approved.

4. The use of staff time and City Funds for the Kids Day Parade and Festival, as further described in the accompanying staff report, is hereby approved.

5. The Conditions of Approval, attached as Exhibit A to this resolution, is hereby approved.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Exhibit A Conditions of Approval Kids Day (PDF)
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EXHIBIT A

CONDITIONS OF APPROVAL
KIDS’ DAY PARADE AND FESTIVAL

1. The City of Cotati shall ensure the public facilities (park, parking spaces and streets) are cleaned completely and returned to pre-event condition within 48 hours of the event.

2. The event shall be carried out as described in the written descriptions submitted by the applicant, approved by the City Council, and in compliance with these Conditions of Approval.

3. The City of Cotati is granted exclusive use of La Plaza Park, including closure of all public streets and parking spaces necessary to accommodate the parade and event, on Saturday, July 8
th, 2023 from 7:00 am to 7:00 pm for the event to be held from 10:00 am to 3:00 pm. This approval includes amplified live entertainment and parade assembly at 9:00 am at the Community Center, then traveling from City Hall to La Plaza Park via E.

School Street, West Sierra Avenue, Henry Street and Old Redwood Highway.

4. The City of Cotati shall arrange for trash, recycling, and compost bins and porta-potties to be delivered and collected.

5. The City of Cotati shall provide at least twenty-four volunteers who will support public safety activities. Each volunteer shall wear a reflective vest provided by the Cotati Police Department.

6. The City of Cotati shall adhere to the following approved event area and parade route:

Festival
o West Cotati Avenue from Olof/William Streets to La Plaza o La Plaza from West Sierra Avenue to West Cotati Avenue o La Plaza from West Cotati Avenue to Old Redwood Highway Parade Staging Area & Route
o East School Street
o El Rancho Drive
o West Sierra Avenue between Valparaiso Avenue and Old Redwood Highway o Henry Street
o Olof Street
o Delano Street
o Page Street
o Old Redwood Highway between Henry/Charles Streets and La Plaza o East Cotati Avenue between La Plaza and Old Redwood Highway

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Attachment: Exhibit A Conditions of Approval Kids Day (2023 Kids Day Resolution) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Letter of Support for Sonoma Clean Power's Department of Energy Grant to Implement a Pilot Project at Geysers Geothermal Facility Date: February 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council authorize by motion the Mayor to execute a letter of support for a Department of Energy Grant to implement a pilot project to improve peak power generation at the Geysers Geothermal facility.

Background
Sonoma Clean Power has requested letters of support from all member cities for their Department of Energy grant application together with Cyrq and Calpine for a novel way to store heat from the Geysers steam to produce power later when it is most needed.

Analysis/Discussion
The proposed pilot project to store energy upstream from the steam turbine-driven electric generators would allow the operator to superheat the steam during peak periods. This is expected to improve generator output and reduce the need for dirty “peaker” plants to spin up throughout the state during these times.

This type of renewable energy efficiency project is in alignment with longstanding City Council goals to reduce greenhouse gas reductions to meet our individual and collective climate goals.

Financial Considerations
None.

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Guideline section 15378.

Attachments:

Cyrq GeoZone Project Summary (PDF)
Draft Letter of Support City of Cotati(DOCX)

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GeoZone Long-Duration Thermal Energy Storage Demonstration Project
Overview
Cyrq Energy (Cyrq) has developed a novel
application of thermal storage technology to
increase the flexibility, climate impact, and value of
geothermal generation at the Geysers.

Existing generation at the Geysers uses saturated
steam produced from deep geothermal wells to
spin turbines that provide a steady around-the-clock
output of electricity. To augment the beneficial
capabilities of the Geysers, Cyrq has proposed
installing thermal storage upstream of turbines to
superheat the steam during high-need hours for the
grid.

Super-heating the steam enables the existing
turbines to operate much more efficiently—as much as doubling their power output. Increasing the output of the Geysers during high-need hours allows geothermal resources to maximize their climate impact by displacing the least efficient gas peaker plants that otherwise provide power at that time. The thermal storage system is then reheated from grid electricity during solar hours when renewable generation is plentiful and emissions are negligeable.

Geothermal Opportunity Zone (GeoZone)
Cyrq’s proposal was selected as a finalist in Sonoma Clean Power (SCP)’s Geothermal Opportunity Zone (GeoZone) solicitation. SCP is the default public power provider for Sonoma and Mendocino counties. In 2021, SCP started the GeoZone initiative to reinvigorate development of local geothermal resources—with a goal of adding 500 MW of new capacity. The Counties of Sonoma and Mendocino both passed resolutions to join SCP in forming the GeoZone. SCP released a solicitation for proposals from the geothermal industry to expand local geothermal capacity through new technology and development. Proposals to SCP’s GeoZone solicitation were judged by a team including technical experts on the Geysers, a local permitting official, and a consultant to the Department of Energy’s Geothermal Technology Office.

GeoZone finalists like Cyrq that develop new technologies and projects in the GeoZone that are compatible with community values, cost-effective, and scalable are offered a commitment from SCP to contract for power. SCP will also assist private partners with community engagement and policy advocacy. SCP expects to bring a cooperation agreement it has negotiated with Cyrq to its board for approval at its meeting on March 2nd, 2023.

Cyrq’s thermal storage (1) will be installed upstream of turbines (2) at the Geysers to superheat the steam and
increase output to the grid (3) during high-need hours with limited impact to cooling (4) and reinjection.

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Attachment: Cyrq GeoZone Project Summary (Letter of Support - Cyrq Energy Geyers Pilot)

Community Impact of Cyrq’s Thermal Energy Storage System Cyrq’s proposed system increases the capabilities of the Geysers with minimal impact to the environment. The thermal storage system has a negligeable surface footprint, includes no hazardous materials and no emissions, requires no drilling, and does not significantly impact the water requirements at the Geysers for cooling or reservoir recharge.

Unlike lithium-ion battery storage, Cyrq’s storage system is completely comprised of equipment and materials that can be procured domestically. Installation and maintenance of Cyrq’s system will be a significant creator of jobs. Most of the subcomponents will be assembled on-site and require skilled labor. Cyrq’s GeoZone cooperation agreement includes a commitment to hire locally and focus on building local workforce capacity.

Enhancing the capability of the Geysers also has long-term financial and reliability benefits to the community. Enabling the Geysers to increase revenues by outputting at hours with higher wholesale prices improves their economic viability—allowing them to extend their operational life, improve the business case for new expansion, and continue providing valuable tax revenue to the community. Increased flexibility also increases the ability to use local power sources to maintain electric service to local customers when the grid is stressed.

Demonstration Project
To validate the scalability and feasibility of its thermal storage system, Cyrq has proposed installing a 5 to 10 MW demonstration project at a Geysers power plant in Sonoma County. The project will be capable of storing as much as 20 hours of energy. Cyrq has assembled a multidiscipline team including SCP, the National Renewable Energy Laboratory, Calpine (the existing operator of the power plant), Babcock & Wilcox (a power technology company), and EthosEnergy (a turbine technology company) to design and deploy the demonstration project.

The demonstration project will be more costly than deployment at-scale due to upfront engineering, cost uncertainty, and technology risks. To minimize the impact of funding the demonstration project to the SCP ratepayers that will contract for off-take from the system, Cyrq is pursuing grant funding. The Department of Energy’s Office of Clean Energy Demonstrations is accepting applications for non-lithium long-duration storage for which Cyrq’s technology is a great fit. SCP and Cyrq are also hoping to pursue anticipated grants from the California Energy Commission.

If successful, Cyrq’s thermal storage system could be cost-effectively deployed at-scale at most Geysers units—potentially doubling the 750 MW of current capacity. Through the GeoZone initiative, SCP will be a primary customer of these commercial deployments.

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Attachment: Cyrq GeoZone Project Summary (Letter of Support - Cyrq Energy Geyers Pilot) City of Cotati, California
February 15, 2023
CYRQ Energy
Mr. Matthew Rosenfeld
Executive Program Manager, Cyrq Energy, LLC
Salt Lake City, Utah, United States
Dear Mr. Rosenfeld,
Letter of Support for the Proposal, “Superheat Long-Duration Energy Storage: Sub 24-Hour” This letter of support is provided on behalf of the City of Cotati, California. We are pleased to support this proposal in response to Topic Area 2: Non-Lithium-Based Energy Storage Systems, Area of Interest 2B: Front-ofMeter LDES Demonstrations (10-24 hours), of the Department of Energy (DOE) Office of Clean Energy Demonstrations, Bipartisan Infrastructure Law: Long-Duration Energy Storage Demonstrations, Funding Opportunity Announcement Notice DE-FOA-0002867. “Industrial Efficiency and Decarbonization FOA.” The City of Cotati has been a member of Sonoma Clean Power (SCP) since starting service in 2014. The City of Cotati is a customer of SCP’s EverGreen service, which provides our city facilities with 24/7 100% renewable power from local resources, including geothermal from the Geysers. Cyrq Energy’s proposed demonstration project offers an opportunity for our region to play a key role in deploying technology that increases the flexibility and reliability of clean renewable power and is well aligned with Cotati’s climate goals.

The City of Cotati strongly supports Cyrq Energy and SCP’s approach to proactively engage the community in project development. A stakeholder engagement session hosted last year by SCP was a key step in selecting Cyrq Energy’s proposal and allowed for early feedback on project design by labor groups, local governments, and environmental NGOs. A commitment from SCP and Cyrq Energy to continue prioritizing engagement will both improve project viability and maximize the economic and societal benefits to our local communities.

DOE’s investment in long-duration energy storage, in conjunction with the diverse and experienced Cyrq Energyled team, will identify and implement solutions to overcome technical and institutional barriers for full-scale deployment throughout a diverse set of regions. This work will be notably consistent with the vision articulated in the Justice40 initiative coordinating Federal investments flow to disadvantaged communities that are marginalized, underserved, and overburdened by pollution. The team will engage resident and community leadership throughout the project to reach historically under-served populations and communities, as well as foster connectivity and conditions for growth in these areas.

For any questions, please contact Damien O'Bid, City Manager, at 707.843.0298 of [email protected].

Sincerely,
Susan Harvey
Mayor

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Attachment: Draft Letter of Support City of Cotati (Letter of Support - Cyrq Energy Geyers Pilot) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Amendment to Contract with Rock Solid for Agenda and Legislative Management Software
Date: February 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a motion authorizing the City Manager to execute a contract amendment with Rock Solid to archive old meetings as part of its implementation of a new agenda and legislative management program.

Background
Beginning in early 2015, the City transitioned from a manual agenda process and meeting management to IQM2, a systemized agenda management, publishing and meeting management software system. As part of this transition, the City also did extensive improvements to begin live stream video broadcasts of City meetings. Over the intervening years, the City has built on this system, including adding a public access channel, live remote participation and numerous upgrades to various systems to better control what is now a complex broadcast system akin to a small television studio. While most of these systems are inward facing for agenda and meeting management, there are some elements that are public facing. These include elements such as the agenda view and speaker timer in meetings, the agenda webpage to view current and past meeting materials, agenda and board information page, as well as the “live stream”, which is the non-participatory video stream that goes out on the website and public access TV channel.

Over this time period, IQM2 has been purchased by various parent companies. While still supported for technical issues, the current owner has decided to stop development of the platform so that no new improvements are being made. Therefore, to address known issues and improve the public experience while searching for agenda materials, staff evaluated several leading agenda management systems to determine if transition to a new platform would improve functionality and usability for staff and the agenda search function for the public.

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Analysis/Discussion
After evaluating numerous systems, the system that was determined to best meet these criteria was the Agenda Automation, Meeting Management and video streaming bundled in OneMeeting by “Rock Solid”. The public search tool was far better than competing products and will return contextual search results that enables the user to see a preview of materials in the search without having to download the entire document. The non-proprietary video feed leverages YouTube, a well-supported and stable video platform, and customer support is readily available outside of work hours when needed. Many cities use this system for agenda management, with the closest being the City of Petaluma.

As part of this transition, all of the old meeting records need to be migrated from the current site to the new meeting site. Initially, this was going to be completed by City staff, but upon further evaluation, it was determined that it would be far more cost effective to have Rock Solid perform the bulk of the content migration. This is particularly true when there are meeting videos, due to the extensive time required to download and upload these large videos. In these cases, it was found to be far more cost and time effective to utilize Rock Solid to perform this file migration.

In older meetings with minutes only, City staff would still be able to complete those file migration efficiently. Migration work is needed to “go live” with the new system, so staff is recommending this split approach to get the new site ready. It is currently expected that the new system will be ready around the start of the new fiscal year (FY 23/24).

Financial Considerations
The additional cost of migrating the more intensive meeting records, including video, is approximately $12 per meeting. Given the number of meetings with associated video, it is recommended that the budget for this work be $3,700. With the other work already authorized, if approved by the City Council, the total contract cost with this amendment would be $28,700.

Given the City-wide nature of this system, costs are allocated across funds, including the special revenue funds for Public Education and Government Access (PEG) funds which are specifically reserved for government broadcasting operations and systems. The required funds are currently budgeted, so no additional appropriations of funds are required.

Environmental Issues

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This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

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Cotati City Council
Agenda Staff Report
Item type: PUBLIC HEARINGS (ACTION)
To: City Council
Subject: Consideration of a resolution granting approval of design review and a cottage housing development plan to allow the construction of four primary residential units and two accessory dwelling units (ADUs) at 902 East Cotati Avenue.

Date: February 14, 2023
Written by: Jon-Paul Harries, Senior Planner
Recommendation
It is recommended by the Community Development Department staff and Planning Commission that the City Council adopt the attached resolution granting approval of design review and a cottage housing development plan to allow the construction of four residences and two ADUs at 902 East Cotati Avenue.

Project Description
The project applicant is proposing to demolish an existing dilapidated single-family home located at 902 East Cotati Avenue and construct a cottage housing development consisting of four market-rate primary dwelling units and two ADUs. The primary units are proposed to range in size from 1,034 to 1,291 square feet, and the ADUs are proposed to each be 500 square feet in size. As shown on the attached plans (Exhibit A), the development will consist of two two-story buildings facing a central common courtyard, with each building containing two residential units, garaged parking, and an accessory dwelling unit. A central pervious driveway provides access to the development from East Cotati Avenue.

A primary aspect of the project is that it proposes to take advantage of the city’s provisions that allow cottage housing developments to double the allowable density normally permitted in the relevant zoning district if certain development features are incorporated into the project. These features include, but are not limited to, clustering housing units (not exceeding 1,600 square feet in size) around a common open space that provides shared amenities and at least 500 square feet of open space per primary residential unit, and providing 400 square feet of private open space per unit, porched entries, pedestrian walkways, pervious ground surfaces, EV vehicle charging facilities, and energy efficient buildings.

The project is located on a 10,000 square-foot parcel located within the NM (Neighborhood, Medium Density) zoning district. The NM zoning district normally allows for a minimum

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density of eight units per acre and a maximum density of ten units per acre, which would limit the development potential of this property to two primary residential units and two ADUs, provided no other provisions, such as the state density bonus program, were included in the project. The four proposed primary units can be permitted provided the City Council approves design review and the attached plans that form the cottage housing development plan.

Site Plans

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Project Vicinity
Background
Prior to this project, there were no planning matters that involved the subject property. The site is flat with several trees and is currently developed with a dilapidated single-family home that was constructed in 1952. Four trees that were either causing damage to the sidewalk or were diseased/dying were authorized for removal by the city in 2021.

On July 27, 2021, the City Council adopted the cottage housing ordinance. This proposed project would be the first application for a cottage housing development since adoption of the ordinance.

Section 17.42.125 of the Cotati Municipal Code cites that the cottage housing ordinance is intended to achieve the following objectives:

1. Promote a variety of housing choices to meet the needs of a population diverse in age, income, household composition, and individual needs;

2. Provide opportunities for more affordable housing choices within single-family neighborhoods and the community;

3. Encourage creation of functional usable open space in residential communities;

4. Promote neighborhood interaction and safety through design;

5. Ensure compatibility with neighboring land uses and surrounding properties; and

6. Provide opportunities for infill development that support the city’s growth management goal of more efficient use of land.

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Planning Commission Hearing and Decision
On January 17, 2023, the Planning Commission conducted a public hearing on this item. At the hearing no written or verbal comments were received in opposition to the proposed project. In general, it was the Planning Commission’s position that the project was well designed and compatible with surrounding development. The major issues discussed concerned the trash/recycling/compost bins and how pick-up would occur, and parking for the ADUs.

Staff noted that the bins would be shared bins and stored in covered areas beneath the stairs of each building. The project was conditioned to require the applicant to work with Recology to determine where bin collection would occur – either along East Cotati Avenue or within the development. Staff also noted that the development provides eight parking spaces for the primary units (two each) and one guest parking space, for nine total parking spaces. State law prevents the city from requiring parking for ADUs in this location. Most likely the ADU parking will be a tandem arrangement in the driveway or within the guest parking space. Because all the units will be rentals and not individually owned, it is possible that some of the garaged parking could be used by the ADUs if offered by management. Alternatively, if the vehicles cannot park within the development, they will probably park on Santero Way or Lancaster Drive.

Analysis/Discussion
Land Use
The General Plan Land Use designation for this site is MDR – Medium Density Residential, which applies to areas suitable for single-family attached and detached units, duplexes, multifamily housing, and neighborhood retail. Densities of up to 10 dwelling units per acre are allowed in the MDR designation. The zoning designation for the property, NM – Neighborhood, Medium Density, implements the MDR land use designation. Multifamily housing projects up to nine units are a permitted use. Cottage housing is a permissible use in the NM zoning district provided the cottage housing provisions set forth Section 17.42.125 of the code are adhered to.

Land uses surrounding the subject property are predominately multifamily or small-lot detached single-family (Breen Way) uses, with a couple commercial uses fronting East Cotati Avenue to the north and east. The Cotati SMART station is located approximately 500 feet to the east.

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Aerial Image of Site
The proposed project is consistent with the uses envisioned for the General Plan’s MDR land use designation, is allowed by the NM zoning district, and is compatible with the adjacent multifamily and small-lot single family uses. The project’s proximity to the SMART train also supports the proposed increase in density.

Design Review
Staff reviewed the proposal and determined that the following findings to approve design review can be made:
a. The project complies with Section 17.62.040 of the Land Use Code; and b. Provides architectural design, building massing and scale appropriate to and compatible with the site surroundings and the community; and c. Provides attractive and desirable site layout and design, including building arrangement, exterior appearance and setbacks, drainage, fences and walls, grading, landscaping, lighting, signs, etc.; and
d. Provides efficient, safe, and visually attractive public access, circulation and parking; e. Provides appropriate open space and landscaping, including the use of water-efficient landscaping, and native plants where appropriate; and
f. Addresses impacts on city services, traffic flows and patterns, and environmental considerations in a manner that ensures maximum protection, efficiency and enhancement for the immediate area and the city as a whole; and g. Is consistent with the General plan; and
h. Complies with any applicable city design guidelines, design standards, and/or design review policies.

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Staff Response: As conditioned, the proposed project conforms to all design and development standards for housing projects located in the NM (Neighborhood, Medium Density) zoning district, as provided in the Cotati General Plan and Cotati Municipal Code, including all requirements for cottage housing projects set forth in Section 17.42.125 of the municipal code.

No variances are required to approve the project.

The layout of the site has been developed with the goal of achieving a well-designed development that maximizes the number of allowable housing units while incorporating the cottage housing design requirements for private and common open space, porches, shared amenities, energy efficiency, lot coverage, and pervious surfaces. The architectural style is like that of neighboring developments (primarily multifamily and small-lot single-family), and is comparable in density, structure massing, and height. The project includes an attractive landscape and irrigation plan composed of native and predominantly low-water plants.

The development is accessed by a single shared driveway constructed with pervious materials and the project conforms to the city’s parking standards that require two parking spaces per primary residential unit and at least one guest parking space.

Cottage Housing Consistency
The proposed project complies with the provisions for cottage housing projects and includes the following cottage housing features:
• Primary dwelling units are less than 1,500 square feet in size • Units face the common open space
• Provides 2,004 square feet of common open space (2,000 sf total required) • Provides 415 to 440 square feet of private open space per unit (400 sf each required) • Pervious driveway and drive court
• Usable covered entry porches greater than 80 square feet in size • Electric vehicle charging in at least two primary units and the guest parking space • Solar with capacity to support at least 50% of the anticipated energy use • Covered and screened trash, recycle and compost bins
General Plan Consistency
The project site and adjacent parcels are designated MDR – Medium Density Residential by the Cotati General Plan and contain development that is similar to the scale and density of the proposed project. Across East Cotati Avenue there is a single parcel designated GC – General Commercial, and other properties located within the City of Rohnert Park. The Rohnert Park properties are developed with multifamily structures with higher densities similar to Cotati’s higher-density land use areas designated HDR – High Density Residential.

The following General Plan policies, goals and objectives are particularly appliable to the proposed project:

Policy CON 3.3: Promote the use of alternative energy sources in new development.

Policy CON 3.6: Ensure that street layout and design minimizes the use of pavement to the

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greatest extent feasible in order to reduce cooling energy needs.

Policy H-2.10: Continue to facilitate, and encourage, the construction of second dwelling units pursuant to the City's Second Unit Ordinance.

Policy H-2.12: Encourage housing development on existing infill sites in order to efficiently utilize existing infrastructure.

Objective LU 1B: Ensure that new growth is focused around existing development and does not facilitate the inefficient extension of city services.

Objective LU 1C: Encourage and, when possible, prioritize development of infill and underutilized sites within mostly developed areas, in order to minimize the premature extension of infrastructure.

Policy LU 2.4: Maintain the character of existing neighborhoods by ensuring new development is compatible in style, size, color, and footprint with the existing residences in the neighborhood.

Policy LU 2.5: Locate medium and higher density housing within easy walking or bicycling distance of public facilities, services, transit, and major employers.

Policy LU 2.6: Require new residential development to be consistent with the small-town character of Cotati and designed and landscaped in an aesthetically pleasing and sustainable manner.

Policy LU 2.7: Encourage social interaction between neighbors in new residential developments by providing opportunities for community gathering in common areas, parks, and neighborhood commercial centers.

Financial Considerations
There are no direct financial impacts to the city’s general fund associated with this project. Staff and consultant time required to analyze and review project applications, including future building permit applications, are completely covered by the project applicant.

Environmental Issues
City staff has reviewed the project in full accordance with the procedural and substantive requirements of the California Environmental Quality Act (CEQA) and CEQA Guidelines.

Pursuant to CEQA Guidelines Section 15183, the project may tier from the program level analysis prepared for the City of Cotati General Plan and its EIR. The project is consistent (pursuant to CEQA Guidelines Section 15168) with the program level EIR (City of Cotati General Plan), which anticipated development of this site in the form presented. Furthermore, the proposed Project is an urban infill development project meeting the provision of Categorical

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Exemption Class 32, as set forth in CEQA Guidelines Section 15332. Therefore, no additional environmental documentation is required.

Attachments:

EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (PDF) EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (PDF) EXHIBIT C-Public Comments (PDF)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

1. ALL MATERIALWORKMANSHIPAND CONSTRUCTIONSHALL CONFORMTO THE CITY OF COTATI STANDARD SPECIFICATIONS AND STANDARD PLANS. 2. FOR ANY WORKIN THE PUBLICRIGHTOF WAY CONTRACTORSHALLOBTAINAN ENCROACHMENT PERMITFROMTHE CITY OF COTATI,201 WEST SIERRAAVE., COTATI,CA 94931,BEFORESTART OF WORK.CONTRACTORSHALLCOMPLY WITH ALL REQUIREMENTS OF THE PERMIT. 3. CONTRACTORSHALLOBTAINREQUIREDPERMITSFROMALL AGENCIESAND PAY ALL FEES PRIORTO COMMENCEMENT OF ANY WORK. 4. CONTRACTORSHALL GIVE THE CITY OF COTATIPUBLICWORKSDEPARTMENT48 HOURSNOTICEBEFORESTARTING WORK. CALL (707) 792-4610 OR CONTACT AT 201 WEST SIERRA AVE, COTATI, CA. 94931 FOR INSPECTION SERVICES. 5.

A PRE-CONSTRUCTIONMEETINGIS REQUIREDPRIOR TO BEGINNINGOF WORK. CONTACTTHE CITY ENGINEERTO SCHEDULE SUCH MEETING. 6. WORK HOURSARE LIMITEDTO FROM MONDAYTHROUGHFRIDAY7:00 A.M. TO 7:00 P.M., UNLESSAMENDEDBY PROJECTCONDITIONS,INSPECTIONWILL BE AVAILABLEMONDAYTHROUGHTHURSDAYFROM8:00 A.M. TO 4:30 P.M. CONTRACTORS SHALL SCHEDULE INSPECTIONS 48 HOURS IN ADVANCE BY CALLING (707) 792-4610. 7. ANY DISCREPANCYDISCOVEREDBY CONTRACTORIN THESE PLANS OR ANY FIELD CONDITIONSDISCOVEREDBY CONTRACTORTHAT MAY DELAYOR OBSTRUCTTHE PROPERCOMPLETIONOF THE WORKPER THESE PLANSSHALLBE BROUGHTTO THE ATTENTIONOF THE CITY ENGINEERAND THE OWNER IMMEDIATELYUPON DISCOVERY.SAID NOTIFICATION SHALL BE IN WRITING. 8. GRADE BREAKS ON CURBS AND SIDEWALKS SHALL BE ROUNDED OFF IN FORMS AND SURFACE FINISHING. 9. SIDEWALKWARPSAND RIGHTOF WAY SHALLBE PROVIDEDTO ALLOWA MINIMUMCLEAR5-FOOTWALKWAYIN ALL LOCATIONS INCLUDING WHERE MAILBOXES, UTILITY POLES, FIRE HYDRANTS, AND GUY WIRES ARE TO BE INSTALLED. 10.THE DEVELOPERASSUMESALL RESPONSIBILITYFOR THE APPROVALOF MAIL BOX LOCATIONSBY THE LOCALBRANCH OF THE UNITED STATES POST OFFICE. 11.ITEMS SPECIFIEDON THE STANDARDPLANS ARE APPROVEDFOR USE BY THE CITY OF COTATI.ALL SUBSTITUTESOR ALTERATIONS SHALL BE SUBMITTED TO THE CITY OF COTATI FOR APPROVAL. APPROVALOF ALL WORKSHALLBE NECESSARYAT THE COMPLETIONOF EACHOF THE FOLLOWINGSTAGESOF WORK AND SUCHAPPROVALMUSTBE OBTAINEDBEFORESUBSEQUENTSTAGESOF WORKMAY BE COMMENCED. ADDITIONALLY, THE INSPECTOR SHALL BE NOTIFIED AT LEAST 48 HOURS IN ADVANCE OF ANY OF THE FOLLOWING STAGES OF WORK. ANY CONSTRUCTIONOR EXCAVATIONREQUIRINGINSPECTIONTHAT IS UNDERTAKENWITHOUTINSPECTIONIS SUBJECTTO RECONSTRUCTIONAND RE-EXCAVATIONAT THE CONTRACTOR'SEXPENSE.INSPECTIONMUST BE SCHEDULEDFOR THE FOLLOWING WORK: 1. COMPACTION AND PREPARATION OF EMBANKMENTS, EXCAVATIONS, AND SUB-GRADE. 2. CONSTRUCTION OF FORMS FOR ALL CONCRETE STRUCTURES, INCLUDING CURBS, GUTTERS, AND SIDEWALKS. 3.PLACING OF CONCRETE IN STRUCTURES, INCLUDING CURBS, GUTTERS AND SIDEWALKS. 4.EXCAVATIONAND BEDDINGFOR STRUCTURESAND PIPES AND PUBLICUTILITIES,STORMDRAIN,WATER,AND SEWER FACILITIES, INCLUDING SERVICES AND LATERALS, MUST BE INSPECTED BY THE CITY PRIOR TO BACKFILL. 5. CONSTRUCTION OF ROADSIDE DITCHES AND OTHER DRAINAGE WAYS. 6. PLACINGAND COMPACTINGOF BASE MATERIAL.IF MORETHAN ONE COURSEOR TYPE OF BASE OR SUB-BASEIS TO BE USED, APPROVAL SHALL BE NECESSARY FOR EACH COURSE AND/OR TYPE. 7. PLACINGOF PAVEMENTOR SURFACING.WITHIN48 HOURSOF PAVING,ALL WATERVALVEBOXES,CLEANOUTSAND MANHOLE FRAMES AND COVERS SHALL BE BROUGHT TO GRADE AND INSPECTED. 8. STRIPING & SIGNING LAYOUT AND PLACEMENT. 9. FINAL CLEAN-UP. 1.A GRADINGPERMITSHALLBE ISSUEDBY THE CITY OF COTATIPRIORTO ANY GRADINGSHOWNON THESEPLANSIN ACCORDANCE WITH CITY GRADING ORDINANCE. 2. THE CONTRACTORSHALLBE RESPONSIBLEFOR COORDINATINGHIS WORKWITH THE GEOTECHNICALENGINEER(FILL IN GEOTECHNICALENGINEER'SNAME,REPORTTITLE, PROJECTNUMBERAND DATE OF REPORT.INCLUDESUPPLEMENTARY REPORTSIF THEY EXIST.)ALL GRADINGSHALLBE PERFORMEDTO THE SATISFACTIONOF THE GEOTECHNICALENGINEER AND SHALLBE IN CONFORMANCEWITH THE GEOTECHNICALREPORTAND CHAPTER33-APPENDIXAND 70-APPENIDIX OF THE ADOPTED UNIFORM BUILDING CODE. 3. STREETSUB-GRADESHALLBE COMPACTEDTO 95% RELATIVECOMPACTIONTO A DEPTHOF NO LESS THAN 6" IN THE ROADWAYSECTION.ASPHALTCONCRETEAND CLASS2 AGGREGATEBASE SHALL BE COMPACTEDTO 95% RELATIVE COMPACTION. 4. THE USE OF THE SAND CONEMETHODS(SUCHAS ASTM 1557 OR CAL 216) FOR DETERMININGFIELD DENSITIESWILL NOT BE ALLOWED AS A SUBSTITUTE FOR NUCLEAR GAUGE TESTING. 5. ALL EXISTINGWELLS, SEPTIC TANKS AND/ORUNDERGROUNDFUEL STORAGETANKS SHALL BE ABANDONEDUNDER PERMITAND INSPECTIONOF THE SONOMACOUNTYENVIRONMENTALHEALTHDEPARTMENTOR OTHER DESIGNATED AGENCY. 6. ANY EXCESS MATERIALSSHALL BE CONSIDEREDTHE PROPERTYOF THE CONTRACTORAND SHALL BE PROPERLY DISPOSEDOF AWAY FROM THE JOB SITE IN ACCORDANCEWITH APPLICABLELOCAL, STATE AND FEDERAL REGULATIONS. 7. TESTINGAND OBSERVATIONSHALL BE DONE IN ACCORDANCEWITH THE CITY'S QAP OR THE SOIL ENGINEERS RECOMMENDATIONS, WHICHEVER IS MORE RESTRICTIVE. REPORTS SHALL BE SUBMITTED WEEKLY TO THE CITY. 1. UNDERGROUNDOBSTRUCTIONSMAY BE ENCOUNTEREDTHAT ARE NOT SHOWNON THESEPLANS.THOSESHOWNARE BASED ON THE BEST INFORMATIONAVAILABLEAND THE CONTRACTORIS CAUTIONEDTHAT THE OWNER,THE ENGINEER,AND THE CITY OF COTATIASSUMENO RESPONSIBILITYFOR ANY OBSTRUCTIONSEITHERSHOWNOR NOT SHOWNON THESEPLANS.THE CONTRACTORSHALLCOOPERATEWITH ALL UTILITYCOMPANIESWORKINGWITHINTHE LIMITS OF THIS PROJECT. 2. CONTRACTORSHALLNOT BEGINEXCAVATIONUNTILALL EXISTINGUTILITIESHAVEBEEN MARKEDIN THE FIELD BY THE APPLICABLEENTITYRESPONSIBLEFOR THAT PARTICULARUTILITY.THE CONTRACTORSHALLNOTIFYEACHAPPLICABLE ENTITYAT LEAST48 HOURSBEFORESTARTINGWORK.HANDDIGGINGIS REQUIREDIF TRENCHIS WITHIN12” OF ANY EXISTING UTILITY. 3.UNDERGROUND SERVICE ALERT: CALL TOLL FREE (800) 227-2600 OR 811 AT LEAST 48 HOURS PRIOR TO EXCAVATION. 4.PRIORTO CONSTRUCTIONCONTRACTORSHALL POTHOLEEXISTINGBURIEDUTILITIESWITH UTILITYOWNERTO VERIFY LOCATIONSAND ELEVATIONSOF UTILITIESIF WITHIN 1 FT HORIZONTAL/VERTICAL OF NEW UTILITIES.BURIEDUTILITIES INCLUDEBUT ARE NOT LIMITEDTO WATERMAINSAND SERVICES,SEWERMAINAND LATERALS,STORMDRAINS,GAS MAINSAND LATERALS,ELECTRICALDISTRIBUTIONLINES AND TELEPHONELINES. ALL UTILITIESCONFLICTINGWITH THE PROPOSED CONSTRUCTION SHALL BE RESOLVED PRIOR TO THE START OF CONSTRUCTION. 5. THE CONTRACTORSHALL VERIFY EXISTING INVERTS PRIOR TO THE COMMENCEMENTOF ANY CONSTRUCTION. DISCREPANCIES SHALL BE BROUGHT TO THE CITY ENGINEER’S ATTENTION IMMEDIATELY. 6. DISTANCESAND INVERTSARE TO AND AT THE CENTEROF THE MANHOLES,CLEANOUTS,DROPINLETS,CATCHBASINS, AND YARD DRAINS OR AS MARKED ON THE DRAWINGS. 7. ALL EXISTINGOVERHEADUTILITIES AND RELATEDABOVE GROUNDFEATURESON SITE AND ALONG PROJECT BOUNDARIES SHALL BE PLACED UNDERGROUND UNLESS OTHERWISE APPROVED BY THE CITY. 8. ALL UNDERGROUNDIMPROVEMENTSSHALL BE INSTALLEDAND ACCEPTEDBY THE CITY PRIOR TO PAVING.FINAL PAVING AND STRIPING ONLY AFTER SITE IMPROVEMENTS ARE COMPLETED. 9. THE CONTRACTORSHALLSTAMPTHE LETTER"S" ON THE FACEOF CURBDIRECTLYABOVETHE SEWERLATERAL,AND THE LETTER"W" ON THE FACE OF CURB DIRECTLYABOVEWATERSERVICES,AND "B" ON FACE OF CURB DIRECTLY ABOVEA BLOWOFF OR AIR RELIEFVALVE.AT A DRIVEWAYTHE STAMPSHALLBE PLACEDAT THE LIP OF GUTTER. THE LETTERS SHALL BE 4" HIGH AND COMPLETELY LEGIBLE. 10.ALL MATERIAL,WORKMANSHIPAND CONSTRUCTIONDETAILSSHALLCONFORMTO THE CITY OF COTATIDESIGNAND CONSTRUCTIONSTANDARDSPECIFICATIONS, INCLUDINGALL ADDENDA,STANDARDPLAN REVISIONSAND SPECIAL PROVISIONS. 11. SURFACEMOUNTEDTRANSFORMERSSHALLNOT BE USED UNLESSLOCATIONOF SUCHUTILITIESARE SHOWNON THE PLANS AND APPROVED BY THE CITY. 12.ALL UTILITYCONDUITSSHALLBE PLACEDBENEATHTHE STRUCTURALSECTIONOF THE ROADWAY.TRAFFICDETECTOR LOOPS ARE EXEMPTED. 1. DURINGCONSTRUCTION, THE CONTRACTORSHALL BE RESPONSIBLEFOR CONTROLLINGNOISE, ODORS,DUST AND DEBRISTO MINIMIZEIMPACTSON SURROUNDINGPROPERTIESAND ROADWAYS.CONTRACTORSHALL BE RESPONSIBLE TO ASSURE THAT ALL CONSTRUCTIONEQUIPMENTIS EQUIPPEDWITH MANUFACTURERSAPPROVEDMUFFLER'SAND BAFFLES. FAILURE TO COMPLY MAY RESULT IN THE ISSUANCE OF A STOP WORK ORDER. 2. IN THE EVENT THAT ARCHEOLOGICAL SITE INDICATORS(CHIPPEDCHERT,OBSIDIANTOOLS,WASTEFLAKES,GRINDING IMPLEMENTS,DARKENEDSOIL CONTAININGBONE FRAGMENTSAND SHELLFISHREMAINS,OR CERAMICS,GLASS OR METAL FRAGMENTS)ARE UNCOVERED,THE CITY ENGINEERSHALL BE CONTACTEDIMMEDIATELY.ALL GROUND DISTURBINGWORK SHALL CEASE IN THE VICINITYOF ANY DISCOVERYUNTIL AN ARCHEOLOGISTCOMPLETESAN EVALUATION OF SIGNIFICANCE. 3. IF HAZARDOUSMATERIALSARE ENCOUNTEREDDURINGCONSTRUCTION, THE CONTRACTORSHALLHALT CONSTRUCTION IMMEDIATELY,NOTIFY THE CITY, AND IMPLEMENTREMEDIATION(AS DIRECTEDBY THE CITY OR ITS AGENT) IN ACCORDANCEWITH ANY REQUIREMENTSOF THE SONOMACOUNTYENVIRONMENTALHEALTHDEPARTMENTAND THE NORTH COAST REGIONAL WATER QUALITY CONTROL BOARD. 4. THE CONTRACTORSHALLBE REQUIREDTO MAINTAINTRAFFICFLOWON AFFECTEDROADWAYSDURINGNON-WORKING HOURS,AND TO MINIMIZETRAFFICRESTRICTIONDURINGCONSTRUCTION.O EXITINGSTREETSHALLBE ALLOWEDTO BE COMPLETELYCLOSEDWITHOUTTHE EXPRESSEDWRITTENPERMISSIONOF THE CITY ENGINEER.THE CONTRACTORSHALL BE REQUIREDTO FOLLOWTRAFFICSAFETYMEASURESIN ACCORDANCEWITH THE CALTRANS"MANUALOF TRAFFIC SAFETYCONTROLSFOR CONSTRUCTIONAND MAINTENANCEWORKZONES."THE CITY'SEMERGENCYSERVICEPROVIDERS SHALL BE NOTIFIEDOF PROPOSEDCONSTRUCTIONSCHEDULEDBY THE CONTRACTOR(S). THE CONTRACTOR(S)HALL NOTIFYEMERGENCYSERVICEPROVIDERSIN WRITINGAT LEAST48 HOURSIN ADVANCEOF ITS PROPOSEDSCHEDULEOF WORK. 5.

A TRAFFICHANDLINGPLAN SHALL BE DELIVEREDTO THE CITY ENGINEERFOR REVIEW10 WORKINGDAYS BEFORE CONSTRUCTION BEGINS. 6. CONSTRUCTIONTRAFFICSHALLBE LIMITEDTO THE FOLLOWINGHAUL ROUTE:(THE ENGINEERSHALLFILL IN THE HAUL ROUTES TO BE USED. CONSTRUCTION TRAFFIC SHALL BE CONFINED TO MAJOR STREETS.) 7. ALL TREE PROTECTIONFENCINGMUST BE INSTALLEDAND INSPECTEDPRIOR TO COMMENCEMENTOF GRADING OPERATIONS. FENCING SHALL BE MAINTAINED THROUGHOUT THE CONSTRUCTION PERIOD. 10.A.a Packet Pg. 77
Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages) Precast Concrete Pavers,
Color + Finish: TBD
Permeable Pavement:

Drivable Grass® with Gravel +
Decomposed Granite Infill
Gravel Paving
Common Space Planting Area
Private Patio Planting Area
LANDSCAPE MATERIALS planting AREAS
Permeable Pavement Access
to Trash/Recycling
6' Wood Perimeter Fence
Private Patio Planting Area
Private Patios
CIP Sidewalk
6' Wood Perimeter Fence
Permeable Pavement
Driveway
Planting Area +
Native Accent
Trees
Private Porch
Outdoor Dining
Table (TYP.)
Private
Porch
CIP Concrete Walkway
Common Space
Planting Area +
Native Accent Trees
Common Space
Planting Area +
Native Accent Trees
Common Space Planting Area +
Native Accent Trees
Water Fountain +
Sound Wall
Fire Pit / Table +
Moveable Chairs
36" CIP Concrete
Countertop with Gas Grill
Private Porch Private Porch
Private Porch
CIP Concrete Walkway
Private
Porch
Proposed New Tree

LANDSCAPE DESIGN NOTES

1. Utilities: The contractor shall familiarize him/herself with all utilities above grade, at grade and underground, including utility pipes and structures. The Contractor shall verify with the owner and utility companies the locations of all utilities prior to the start of construction. The contractor shall take sole responsibility for the cost incurred due to damage and replacement of all utilities on the site.

2. Contractor to review all subgrade conditions prior to commencing work. Contractor to notify the owner of areas of concern including, but not limited to: standing water and evidence of soil impermeability, deleterious substances, obstructions, construction waste from other trades, or other conditions that exist and will impact construction activities. contractor to assist the owner in seeking resolution of condition noted and to implement measures to rectify areas of concerns as part of their scope of work.

3. The Contractor is advised that additional notes will be found on subsequent sheets of the contract documents and that such notes, while pertaining to the specific drawings they are placed on, supplement the general notes listed herein. All notes shall be applicable to all drawings.

4. All notes are provided for the Contractor's convenience only. In all cases, refer to the specifications.

5. Dimensions and details shown of existing structures have been taken from available record drawings and reports, and may not reflect current as-built conditions. Although every effort has been made to accurately locate all conditions, actual conditions, may vary from those shown, the Contractor shall assume responsibility for actual conditions as they exist on the site.

6. The Contractor must assess actual dimensions, conditions and materials for demolition and disposal. Upon obtaining all additional information required for the demolition and removal work, the contractor shall notify the Landscape Architect and Engineer of all field changes.

7. The term “Contractor” within these notes shall mean the site Contractor(s) performing the site work.

CLIENT:

ADDRESS:

PROJECT INFORMATION

SUBMITTAL

KEY PLAN
NORTH
902 East Cotati Avenue
Cotati, CA 94931
902 E COTATI

NOT FOR CONSTRUCTION
Space Open, LLC
600 Fell Street, Unit 102
San Francisco, CA 94102
P: 415-730-7610
E: [email protected]
SCALE

DRAWING TITLE

03.30.2022 - CONCEPTUAL SITE PLAN

09.19.2022 - SITE PLAN UPDATE
L101
3/16"=1'-0"
Landscape Site Plan

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages) CLIENT:

ADDRESS:

PROJECT INFORMATION

SUBMITTAL

KEY PLAN
NORTH
902 East Cotati Avenue
Cotati, CA 94931
902 E COTATI

NOT FOR CONSTRUCTION
Space Open, LLC
600 Fell Street, Unit 102
San Francisco, CA 94102
P: 415-730-7610
E: [email protected]
SCALE

DRAWING TITLE

03.30.2022 - CONCEPTUAL SITE PLAN

09.12.2022 - SITE PLAN UPDATE
L200
N/A
PLANT SPECIFICATIONS +

IRRIGATION CALCS

PLANTING SPECIFICATIONS
mawa water budget mawa estimated total water use

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages) Streetscape Planting: Low Water
Irrigation Zone 3
Courtyard Planting: Medium Water
Irrigation Zone 5
Private Patio Planting: Medium Water
Irrigation Zone 6

PLANTING LEGEND
Courtyard Planting: Low Water
Irrigation Zone 4
Acacia cognata
Irrigation Zone 1
Chitalpa tashkentensis
Irrigation Zone 1
Lynothamnus floribundus
Irrigation Zone 1
Schinus molle
Irrigation Zone 2
Private Patio Planting
Irrigation Zone 6
Streetscape Trees
Irrigation Zone 2
Courtyard Planting:

Medium Water
Irrigation Zone 5
Streetscape Planting
Irrigation Zone 1
Courtyard Planting:

Low Water
Irrigation Zone 4
Courtyard Trees
Irrigation Zone 1

PLANTING & IRRIGATION NOTES

1. The Contractor shall locate and verify all existing and new utility line locations prior to planting, and shall report any utility conflicts to the Client and Landscape Designer.

2. Contractor shall receive approval from Landscape Designerof plant layout prior to installation.

3. The trunk flare (at the base of the tree) shall be properly exposed for all plantings.

4. Keep root balls intact prior to and during planting operations. Plants with broken or damaged root balls shall be rejected and immediately removed from the site. Keep root balls damp and protected from damage due to sun and wind. Do not shave root balls.

5. Temporary irrigation shall be provided for plant establishment and maintenance period.

6. 1 year landscape maintenance and warranty period.

7. The irrigation system will be designed to distribute a minimum amount of water in order to promote active and healthy growth of all proposed plantings

8. The irrigation system shall be installed in conformance with all applicable state and local codes and ordinances, by licensed contractors and experienced workmen.

9. The irrigation controller shall have an automatic timer with battery backup and rain shutoff

10. All valves shall have separate pressure regulators filters and shut off as necessary.

11. The system shall have a shut-off and reduced pressure backflow assembly.

12. The irrigation system shall be comprised of all drip or bubblers CLIENT:

ADDRESS:

PROJECT INFORMATION

SUBMITTAL

KEY PLAN
NORTH
902 East Cotati Avenue
Cotati, CA 94931
902 E COTATI

NOT FOR CONSTRUCTION
Space Open, LLC
600 Fell Street, Unit 102
San Francisco, CA 94102
P: 415-730-7610
E: [email protected]
SCALE

DRAWING TITLE

03.30.2022 - CONCEPTUAL SITE PLAN

09.12.2022 - SITE PLAN UPDATE
L201
3/16"=1'-0"

PLANTING PLAN

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Attachment: EXHIBIT A - Cottage Housing Development Plan - 902 E. Cotati Ave (902 East Cotati Avenue Cottages) Permeable Driveway Pavement:

Drivable Grass® with Gravel/DG Infill
CIP Concrete Paving:

Sandblasted Finish,
Hardscape Materials
Redwood Fencing

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Attachment: EXHIBIT A - Cottage Housing Development Plan - Landscape Overview
Permeable Driveway
Firepit +
Waterfeature
Outdoor
Kitchen
Garden
Transition
East
Cotati
Ave

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Attachment: EXHIBIT A - Cottage Housing Development Plan - Arrival Experience 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Common Garden Spaces 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Outdoor Kitchen + Dining Lounge 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Firepit + Water Feature 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Common Space Overview 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Planting Overview
Streetscape / Entry
Planting
Streetscape / Entry
Trees
Private Patio
Planting
Courtyard Planting
Courtyard
Trees

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Attachment: EXHIBIT A - Cottage Housing Development Plan - Schinus molle - California Pepper Tree Delta Bluegrass - Native Preservation Mix Streetscape Planting 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Chitalpa tashkentensis Lyonothamnus floribundus - Catalina Ironwood Acacia cognata Courtyard Trees 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Polystichum munitum
Oxalis oregana Athyrium felix-femina
Heuchera sanguinea
‘White Cloud’
Private Patio Planting
Ficus pumila
Sesleria autumnalis

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Attachment: EXHIBIT A - Cottage Housing Development Plan - Courtyard Planting 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan - Festuca californica Achillea millefolium
‘Paprika’
Muhlenbergia rigens
Asclepias speciosa Carex pansa
Deschampsia
cespitosa
Delphinium cardinale
"Scarlet Larkspur"
Tellima grandiflora Ribes sanguineum
'Claremont'
Fragaria vesca Achillea millefolium
'Cameo'
Philadelphus lewisii Echinacea purpurea
Sesleria autumnalis
Courtyard Planting 10.A.a
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Attachment: EXHIBIT A - Cottage Housing Development Plan -

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Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

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Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

10.A.b
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10.A.b
Packet Pg. 101 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

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Packet Pg. 102 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

10.A.b
Packet Pg. 103 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

10.A.b
Packet Pg. 104 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

10.A.b
Packet Pg. 105 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

10.A.b
Packet Pg. 106 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages)

10.A.b
Packet Pg. 107 Attachment: EXHIBIT B - Resolution PC-2023-1_902 E Cotati Ave (902 East Cotati Avenue Cottages) From: [email protected]
To: Jon-Paul Harries
Subject: 902 E Cotati
Date: Tuesday, January 10, 2023 3:21:42 PM
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Sent from Mail for Windows
Public notice regarding 902 E Cotati.

This is in response to the planned demolition of 902 E Cotati.

I am in favor of the planned demolition of this property. This property is not only an eye-sore to the community but is also a fire hazard to the surrounding properties.

The demolition of this property can’t come soon enough.

Frank Ternullo
11 Breen Way
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

10.A.c
Packet Pg. 108 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) From: mark marvier
To: Jon-Paul Harries
Subject: Public hearing 902 East Cotati Ave project
Date: Tuesday, January 17, 2023 5:47:16 PM
CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Hello Jon-Paul,
We here at the HOA on Breen Way would like to make it clear that the contractor would not be able to use Breen Way as parking for the employees or other subcontractors while working on this project.

Our little street has limited parking to begin with and is considered a "private" street so we cannot afford additional space for non-residents.

Please see that this builder is made aware of this.

Thank you,
Mark Marvier
Veranda HOA
415-798-7877
Under the Public Records Act (California Government Code §6250-6270), e-mail messages of local agencies are public records which are subject to disclosure to the public or may be subpoenaed.

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Packet Pg. 109 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) From: Patrick
To: Kevin Patterson; Jon-Paul Harries
Subject: 902 E. Cotati Avenue Cottages - Proposed Project Date: Thursday, January 19, 2023 4:02:11 PM
CAUTION:EXTERNAL SENDER
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Greetings,
I wanted to follow up on the 902 E Cotati Ave proposed project. As a neighbor I am very excited for a beautiful new project to freshen up the neighborhood.

I only have a couple of concerns but hopefully they will be non-issues:

1. Garbage Cans. Follow up needs to happen with Recology Sonoma Marin to confirm if a garbage truck can pick up cans within the proposed complex. The concern is there is not enough room and the bins will need to be placed on E. Cotati Ave along the 80 feet (minus driveway) of frontage on E. Cotati for about 1.5 days.
a. Bins would block about 70 feet of bike lane and could potentially be unsafe for bikes to pass around the bins into a lane of E. Cotati Ave where the speed limit is 35 mph and is normally very busy.
b. Takes away the shoulder and safe turn area onto Breen Way from eastbound E. Cotati Ave.

Residents of Breen Way rely on the the shoulder to make a safe turn into Breen Way as E.

Cotati Ave gets very busy at times and it is necessary to slow down, pull into the shoulder and then make a safe turn onto Breen Way.
c. With California law requiring composting, each unit will need 3 garbage bins so on the busiest garbage day there could be a total of 18 bins put out on garbage day, lining E, Cotati Ave. Would the complex itself be able to hold 18 bins? Do the ADUs need their own garbage cans or do they share with one of the regular units?

2. Parking. I understand there is no requirement for ADU unit parking but they will have at least one car and most likely two. Where are they going to park? What about the guests for the six units in question? Parking on E. Cotati Ave is illegal. The driveway at 850 E. Cotati Ave to the west is private. Breen Way to the east is private. As a resident of Breen Way I am also worried that construction trucks, etc will try and park on Breen way during the construction period for the project. Santero Way is already filled with cars and the new Cotati Station Complex hasn't been built yet, which will undoubtedly bring many more cars to Santero Way.

Maybe these are non-issues but I wanted to bring them to the attention of the Planning Commission for their awareness. It seems like the design might have tried to maximize the lot size but in doing so is the garbage bin question and parking sufficient? We can't wait for the blight of 902 E. Cotati Ave to be removed and this project looks like a nice addition to the neighborhood!
Thank you!

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Packet Pg. 110 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) Patrick Krauss
Homeowner
14 Breen Way, Cotati
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Packet Pg. 111 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) From: Dave E
To: Jon-Paul Harries
Cc: [email protected]
Subject: Concerns re 902 East Cotati Ave Project
Date: Wednesday, February 8, 2023 11:17:30 AM
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Hello, Mr. Harries,
I am owner of apartments at 906 East Cotati, have reviewed the project docs for 902 East Cotati.

Let me start by saying it’s great that someone wants to tear down the existing structure and do something useful with the lot. I am willing to endure the noise/dust of construction.

Having said that, I must express my strong concerns & objections to the current plan, in 2 main areas:
(a) The DENSITY is EXTREMELY high. Check my calculations: 125’ x 80’ = 10,000 SF, or 0.229 acres.

If Cotati permits SIX (6) dwellings on that lot, the density is ~26 units/acre. This is insanely high, even for a high-density zone. I took a look at Cotati Municipal Code, at 17.24, Zoning Development Standards in Table 2-4, and that table tops out at 15 units/acre. Perhaps I am unaware of all zoning laws, or special plans for the area, or peculiar waivers for “ADU” designation, but at the end of the day, the density is too high. (As a side-note, it is laughable that back yards – “Private Open Space” -- are only 5’ deep. Cotati Planning should not view this as desirable quality-of-life for its residents.) (b) The plans for PARKING are fall woefully short of need, and are guaranteed to cause parking or traffic problems beyond the project. Project plans call for SIX (6) units, with 4x of 2-car garages, and a SINGLE (1) guest/visitor parking spot, with no obvious place to park in drive area. So apparently the 2x ADUs have ZERO parking allocated to them; and there is no re-course for occasions with 2 or more visitors at same time, nor when residents have 3 or more cars, or choose to use their garage space for storage instead of cars. To my knowledge, there is no curb parking on the fronting stretch of East Cotati. The predictable result, I feel, will be cars parked illegally on East Cotati (blocking the bike lane); or on Breen Way (a private road, which already has a parking crisis); or at 850 E Cotati; or in my parking lot at 906 E Cotati.

In summary, the push for density, and the sacrifices made to parking, have gone too far.

Any special dispensations given to “ADU” designation should not be permitted in combination with this situation and density.

Strongly demand that unit-count is reduced and parking spots are increased.

Jon-Paul, I would welcome any feedback or explanations you might have. But in any case, please reply to acknowledge receipt of these objections, and please make my concerns known at the City Council meeting on 14-Feb-2023. (Sorry, I cannot attend.) Respectfully, David Engelder

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Packet Pg. 112 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) From: Jon-Paul Harries
To: Dave E
Subject: RE: Concerns re 902 East Cotati Ave Project
Date: Thursday, February 9, 2023 2:41:00 PM
Hello Mr. Engelder,
Thank you for your comments, and I will certainly forward your comments to the City Council for their consideration at the February 14, 2023, meeting. I will also forward your comments to the property owner so that they are also aware of your concerns.

I do, however, want to take a moment to respond to your concerns because we did review these items and discuss them at the Planning Commission meeting. a. DENSITY – I understand how you concluded the proposed density is 29 units/acre, but according to the state laws regarding how you calculate density, the proposed density for the site is ~17 units/acre, because the ADUs cannot be counted in the density calculations according to state law. State law strongly constrains what a local jurisdiction can and cannot do regarding ADUs. One thing is that we cannot count them in density calculations, and another is that we must allow at least two ADUs on any proposed project on this property.

We cannot deny them if they meet the ADU standards (again, dictated by the state), which they do.

However, the proposed project does take advantage of the cottage housing provisions within our code, which allows for increased density if certain development criteria are met such as small units, porched entries, units that front a shared common open space, pervious surfaces, etc. This project does include those elements and qualifies as a cottage housing project that can increase its density. Normally, the site would be limited to 2 or 3 units (depending on deed restricted affordability)and 2 ADUs. Approval of a cottage housing project is discretionary, and the City Council could deny the project if they choose to. Our staff review of the project, and the Planning Commission’s review of the project, acknowledged that the project did maximize the development potential of the site, but still provided a good design at level that was appropriate for the site given its zoning, surrounding higher density development, and proximity to the SMART station. (As a sidenote, I do agree with you that it would be better if some of the private open-space was greater than 5 feet deep, but the cottage housing provisions prioritizes shared common space and the project designers sacrificed what could have been greater private open space to meet the shared open space criteria.)
b. PARKING - the development provides 8 parking spaces for the primary units (2 each) and 1 guest parking space. Overall, the project provides 1.5 parking spaces per unit (including the ADUs), which given the size of the units, is reasonable. However, even if we disagreed, state law prevents us from requiring parking for ADUs in this location and the project provides all the parking that we can require. Most likely the ADU parking will be a tandem arrangement in the driveway or could even be within the garages since the units will not be owned units, but rather rentals and the management could offer a couple of the spaces to the ADUs if they

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Packet Pg. 113 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) choose. Alternatively, they will probably park on Santero Way (not ideal), Beverly Drive, or Lancaster Drive. Breen Way and your parking area are, as you note, private and have signs that clearly say that parking is not allowed and that cars will be towed. We have had several discussions with the project sponsor about parking and the concerns of those on Breen Way.

He is very aware of this concern and has said he will ensure that the residents don’t trespass or park illegally.

All this said, while we did try to address all the project issues the best that we can, this will be the first cottage housing project we will consider in the city. If it is approved by the City Council, we will be watching it closely for some time and will be interested to hear of any concerns or problems going forward.

Thank you,
JP Harries
Senior Planner | City of Cotati
201 W Sierra Ave., Cotati, CA 94931
(707)665-3634 | cotaticity.org

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Packet Pg. 114 Attachment: EXHIBIT C-Public Comments (902 East Cotati Avenue Cottages) RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI GRANTING

APPROVAL OF DESIGN REVIEW AND A COTTAGE HOUSING DEVELOPMENT PLAN FOR A PROPOSED COTTAGE HOUSING PROJECT LOCATED AT 902 EAST COTATI AVENUE (APN 144-302-030 / PA# 22/05)
WHEREAS, on July 27, 2021, the City Council of the City of Cotati adopted a cottage housing ordinance that allows for increased density in order to promote the development of housing that emphasizes smaller residential units and certain site development characteristics; and
WHEREAS, on April 7, 2022, the applicant submitted an application for a proposed cottage housing project located at 902 East Cotati Avenue consisting of four residential units and two accessory dwelling units (ADUs) to be contained within two structures; and WHEREAS, on January 17, 2023, the Planning Commission held a duly noticed public hearing to consider public testimony and the merits of the project and unanimously recommended City Council approval of design review and the cottage housing development plan; and
WHEREAS, notices of the February 14, 2023, City Council meeting for consideration of the proposed project were sent to all neighboring property owners within a 500-ft. radius of the outer boundaries of the project site and were published in a newspaper of general circulation in the City in accordance with law; and
WHEREAS, the City Council held a duly noticed public hearing on February 14, 2023, to consider public testimony and all other relevant documents and evidence which are part of the record of proceedings; and
WHEREAS, the City Council finds that the health, safety, and welfare of the citizens of Cotati will not be jeopardized by approval of this project.

NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COTATI FINDS AS FOLLOWS:

1. That the above recitals are true and correct and constitute a part of the findings made by the City Council in support of this Resolution; and

2. The City of Cotati has reviewed the project in full accordance with the procedural and substantive requirements of the California Environmental Quality Act (CEQA) and CEQA Guidelines. Pursuant to CEQA Guidelines Section 15183, the project may tier from the program level analysis prepared for the City of Cotati General Plan and its EIR.

The project is consistent (pursuant to CEQA Guidelines Section 15168) with the program level EIR (City of Cotati General Plan), which anticipated development of this site in the form presented. Furthermore, the proposed Project is an urban infill development project Packet Pg. 115
meeting the provision of Categorical Exemption Class 32, as set forth in CEQA Guidelines Section 15332; and

3. The project is consistent with the design and site development requirements necessary to approve a cottage housing development plan as provided in Section17.42.125 of the Cotati Municipal Code; and

4. That the following findings to approve Design Review can be made:
a. The project complies with Section 17.62.040 of the Land Use Code; and b. Provides architectural design, building massing and scale appropriate to and compatible with the site surroundings and the community; and c. Provides attractive and desirable site layout and design, including building arrangement, exterior appearance and setbacks, drainage, fences and walls, grading, landscaping, lighting, signs, etc.; and
d. Provides efficient, safe, and visually attractive public access, circulation and parking;
e. Provides appropriate open space and landscaping, including the use of waterefficient landscaping, and native plants where appropriate; and f. Addresses impacts on city services, traffic flows and patterns, and environmental considerations in a manner that ensures maximum protection, efficiency and enhancement for the immediate area and the city as a whole; and g. Is consistent with the General plan; and
h. Complies with any applicable city design guidelines, design standards, and/or design review policies.

As conditioned, the proposed project conforms to all design and development standards for housing projects located in the NM (Neighborhood, Medium Density) zoning district, as provided in the Cotati General Plan and Cotati Municipal Code, including all requirements for cottage housing projects set forth in Section 17.42.125 of the municipal code. No variances are required to approve the project.

The layout of the site has been developed with the goal of achieving a welldesigned development that maximizes the number of allowable housing units while incorporating the cottage housing design requirements for private and common open space, porches, shared amenities, energy efficiency, lot coverage, and pervious surfaces. The architectural style is like that of neighboring developments (primarily multifamily and small-lot single-family), and is comparable in density, structure massing, and height. The project includes an attractive landscape and irrigation plan composed of native and predominantly low-water plants.

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The development is accessed by a single shared driveway constructed with pervious materials and the project conforms to the city’s parking standards that require two parking spaces per primary residential unit and at least one guest parking space.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Cotati does hereby approve design review and the cottage housing development plan for 902 East Cotati Avenue, subject to each of the following conditions:

Planning Division

1. Compliance with the latest adopted ordinances, resolutions, policies, and fees adopted by the City Council at the time of building permit review and approval. All fees must be paid prior to issuance of a building permit.

2. All work shall be done according to the final approved plans dated November 4, 2022.

3. The building materials, elevations, and appearance of this project, as presented for issuance of a building permit, shall be the same as that approved by the City Council.

Any future additions, expansions, remodeling, etc., will be subject to review and approval of the Planning Division.

4. All project details shall be in accordance with the restrictions and limitations of the city’s zoning and Uniform Building Codes.

5. Construction plans submitted for issuance of a building permit shall include the following:
a. EV charging units for the guest parking area and at least two of the residential units.
b. Final landscape and irrigation plans that demonstrate full compliance with the City’s WELO requirements.
c. All exterior lighting. All lighting shall be directed toward the subject property and away from adjacent properties.
d. Roof-top solar photovoltaic system(s) with sufficient capacity to support at least 50% of the total anticipated electrical demand generated by the project. e. The design of all fencing, enclosures, and similar accessory site elements shall be compatible with the architecture of main buildings and as shown on the approved plans. Any design modifications must be approved by the Planning Division prior to issuance of a building permit.

6. All required landscaping and irrigation must be installed prior to occupancy.

7. All landscaping must be continuously maintained in a healthy and attractive condition, free of weeds and debris, in accordance with the approved plans. Dead and dying plant materials shall be replaced with healthy specimens as necessary.

Building Division

8. The project is required to conform to current building codes. The current codes 2022 California Building Code (CBC), 2022 California Residential Code (CRC), 2022 Packet Pg. 117
California Electrical Code (CEC), 2022 California Mechanical Code (CMC), 2022 California Plumbing Code (CPC), 2022 California Energy Efficiency Standards Code (CEES), 2022 California Fire Code (CFC), 2022 California Green Building Standards Code (CGBS or CALGreen).

9. The proposed building is stated to be Single Family Dwellings (SFD) which would make the units an R-3 occupancy and property lines will be required between each unit. Clarify the occupancy classification of the units (apartments or SFD’s).

10. Plans will be required to be in compliance with the currently adopted Disabled Access requirements of CBC chapters 11A and 11B.

11. Provide complete structural plans and calculations coordinated with the architectural plans.

12. Provide Electrical plans showing and Load Calculations.

13. Provide Title 24 Energy Documentation for Lighting, Building envelope, Heating, and cooling.

14. Provide water supply, building drain and gas supply sizing calculations for the building in accordance with the California Plumbing code.

15. Units shall be provided with fire rated construction separating unit to unit for vertical and horizontal conditions. Sound transmission ratings of not less than 50 is require between units. All assemblies are required to be approved by a recognized testing agency. Provide construction details, assemble source, and reference number.

16. The project requires a Geotechnical Report. The report shall provide design recommendations based upon the engineer’s findings and shall comply with CBC Section 1803. [§107.2 CBC]

17. The project is required to comply with current CALGreen requirements. Mandatory Measures level. The worksheets are to be printed on plan sheets in the plan set.

18. The project Soils Engineer shall confirm that the grading plans, foundation plans, and associated details and specifications have been reviewed and that it has been determined that the recommendations in the soil report are properly incorporated in the plans. [§1803.6 CBC]

19. Before approval of the foundation inspection: A licensed Land Surveyor or Civil Engineer with proper certification shall conduct a survey of the (front, sides, rear, all) property lines and install property line markers that can be readily verified by Building Inspection staff to verify setbacks and submit a written (stamped) confirmation to the Building Department that the staking of the property lines has been completed.

20. Indicate the location and route of connections to public utilities for water and sewer and electric. No part of these systems shall be located on or cross over any lot other than the lot that is the subject of this permit application, unless plans clearly show a legally dedicated easement for such purpose.

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21. Provide complete building data on the cover sheet of the plans to include, building Data, occupancy classification, ‘R3’ for one- and two-family dwellings R-2 -apartments ) and ‘U’ (garage and or accessory structure), type of construction (usually type ‘VB’), floor area per story and total floor area per occupancy classification, building height.

22. Provide in the plans on a plan sheet(s) all conditions of approval from all departments.

Engineering/Public Works Department

23. The developer shall prepare and submit improvement plans for the construction of all public improvements including water, sanitary sewer, storm drain facilities, roadway improvements, curbs, gutters, detached sidewalks, parkway strips, signing, striping, streetlights and demolition showing all items to be removed such as buildings, well system, septic system, etc. All design and construction shall conform to the latest edition of the City of Cotati Design and Construction Standards. The submittal shall include an Engineer’s Estimate for the public improvements.

24. The Improvement Plans shall include an approval line for the Geotechnical Engineer to sign off on the plans based on their Geotechnical Investigation Report.

25. Improvement Plans must be approved and signed by the City Engineer, Community Development Director, Police Chief and Rancho Adobe Fire District prior to the issuance of an Encroachment Permit, Grading Permit or Building Permit.

26. The applicant shall enter into a deposit agreement with the city to assure all city project review and inspection costs are reimbursed by the project proponent. A plan check and inspection fee deposit shall be paid prior to the signature of the Improvement Plans.

27. Mailbox plans and locations shall be approved by the Cotati Postmaster prior to Improvement Plan approval. The developer shall provide a letter and exhibit showing mailbox locations from the Cotati Postmaster approving mailbox locations.

28. A letter of service from the refuse company will be required noting where refuse pickup will occur.

29. Existing curb, gutter and sidewalk along the project frontage that are in disrepair shall be removed and replaced as part of the improvements for this project. As well, all nonconforming pedestrian ramps and driveway approaches shall be brought up to current accessibility standards. All as determined by the City Engineer.

30. Deviations from city standards shall require the approval by the City Engineer. The applicant’s engineer shall request all design exceptions in writing.

31. Project benchmark shall be based on a city approved USGS benchmark.

32. A “dry” Utility Plan shall be submitted for review and approval by the City Engineer, prior to Improvement Plans approval.

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33. Developer shall follow recommendations provided in Geotechnical Investigation Report by PJC & Associates, dated September 19, 2022.

34. An Encroachment Permit is required for all improvements, work activities, and staging or storage of equipment and materials within the public right-of-way subject to the approval of the Director of Public Works / City Engineer. Information on our Encroachment Permit process can be found at:
http://www.cotaticity.org/city_hall/departments/public_works_and_engineering/encroach ments

35. Because the project will involve movement of greater than 50CY, a Grading Permit is required prior to commencement of earthwork. Information on the Grading Permit application can be found at:
https://www.codepublishing.com/CA/Cotati/#!lCotati14/Cotati1434.html#_14.34.050

36. Improvement Plans shall include the following required Improvement Plan Notes:
a. "Any excess materials shall be considered the property of the contractor and shall be disposed of away from the job side in accordance with applicable local, state and federal regulations."
b. "All existing overhead utilities (of 26,000 volts or less) and proposed utilities, both on-site and along project frontages, shall be placed underground. This does not include surface mounted transformers, pedestal mounted terminal boxes and meter cabinets, which are required to be screened by means acceptable to the city."
c. "If hazardous materials are encountered during construction, the contractor will halt construction immediately, notify the City of Cotati, and implement remediation (as directed by the City or its agent) in accordance with any requirements of the North Coast Regional Water Quality Control Board." d. "The contractor(s) shall be required to maintain traffic flow on affected roadways during non-working hours, and to minimize traffic restriction during construction.

The contractor shall be required to follow traffic safety measures in accordance with the Cal Trans “Manual of Traffic Safety Controls for Construction and Maintenance Work Zones.” The City of Cotati emergency service providers shall be notified of proposed construction scheduled by the contractor(s). The project specifications shall require that the contractor(s) notify emergency service providers in writing at least 24 hours in advance of its proposed schedule of work.

A Traffic Handling Plan shall be provided to the City for City Engineer approval prior to any work occurring within the public right of way." e. The following note shall be added to the cover of the plans in bold:

IMPORTANT NOTICE TO DEVELOPER AND ALL CONTRACTORS:

Utility joint trench location shall be field staked and approved by the City PRIOR TO INITIATION OF ANY TRENCHING. This required approval by the city is independent of any authorization granted by the Utility Company, the Developer and/or Contractor. Trench locations within the tree protection zones of any protected trees may not be approved by the city. The city's inspector may require Packet Pg. 120
consultation by the City's arborist prior to approval of trench location. Failure to comply with these requirements may result in an immediate order to stop work, as well as incurrence of civil penalties as provided by city ordinance.

NOTE: Soil shall not be treated with lime or other cementitious material without prior express permission by the City Engineer.

Frontage Improvements

37. Sidewalk widths shall be provided to allow a clear five-foot walkway at all locations, including but not limited to areas where mailboxes, streetlights, street signs and fire hydrants are to be installed.

38. One-inch chases shall be installed to all parkway strips from adjacent parcels to allow for the installation of irrigation lines.

Drainage Improvements

39. All project related flooding impacts shall be mitigated by the project developer. Drainage improvements shall be designed by a Civil Engineer registered in the State of California in accordance with the Sonoma County Water Agency’s Flood Control Design Criteria.

Public and private drainage improvements (including Storm Water Management Plans) shall be shown on the improvement plans and shall be submitted to and approved by the City of Cotati and/or Sonoma County Water Agency (SCWA) prior to approval by the City Engineer.

40. Plans and engineer of record certifications shall be provided by the developer to demonstrate compliance of all improvements, including building pads and finished floor elevations, with the City’s Flood Plain Ordinance, to the satisfaction of the Building Official and City Engineer. Pad elevations shall be constructed at a minimum of 1 foot above the 100-year Floodplain/Hydraulic Grade Line as determined by the city and certified by the project engineer.

Grading Improvements

41. The developer’s engineer shall include a site-grading plan prepared by a Civil Engineer registered in the State of California as part of the required improvement drawings. Lots shall be generally designed to drain to the street, unless otherwise approved in the interest of tree preservation or other unusual circumstances.

42. The grading plan shall clearly show all survey monuments and property corners and shall state that they shall be protected and preserved. Should monuments be damaged or destroyed during construction, they shall be replaced by the developer.

43. The applicant shall submit to the city for review and approval, a detailed Soils Report/Geotechnical Investigation prepared by a Civil Engineer registered in the State of California and qualified to perform soils work. The grading plan shall incorporate the recommendations of the approved Soils Report and be signed by the project Geotechnical Engineer.

44. Where soil or geologic conditions encountered during grading operations that are different from those anticipated in the Soils Report, or where such conditions warrant Packet Pg. 121
changes to the recommendations contained in the original soil investigation, a revised soil or geologic report shall be submitted for approval by the City Engineer. It shall be accompanied by an engineering and geological opinion as to the safety of the site from hazards of land slippage, erosion, settlement, and seismic activity.

45. All existing wells, septic tanks and/or underground fuel storage tanks shall be abandoned under permit and inspection of Sonoma County Environmental Health or other designated agency. If there are none, the project engineer shall provide a letter describing the scope of the search done to make this determination.

46. Improvements plans shall include an erosion control (winterization) plan. The plan must include an order of work and staging/scheduling component indicating when facilities must be installed and when they may be removed.

Utility Improvements

47. All existing overhead utilities (of 26,000 volts or less) and proposed utilities, both on-site and along project frontages, shall be placed underground. All proposed utilities are to be placed underground per Chapter 17.30.100 of the City’s Municipal Code.

48. The existing water service lateral shall be abandoned per City Design Standards and shall note: “For all abandoned water services up to and including 2-inch, remove the valve and saddle and install a full circle clamp on main under Public Works Department inspection.”

49. An increase in water supply and meter size will require payment for the incremental increase in Connection fees for water and sewer.

50. Irrigation and fire sprinkler service connections shall be added and detailed.

Sanitary Sewer and Water Improvements

51. The applicant shall submit for city review and approval the domestic water use calculations and meter sizing.

52. The applicant shall submit for city review and approval the fire protection water use calculations and sizing.

53. The applicant shall submit for city review and approval the sanitary sewer use study.

54. All private storm drain, potable water, fire service and sanitary sewer mains, laterals, and appurtenances, must be located within the private property and clearly identified as private on the design drawings.

55. All irrigation water mains, service laterals, plumbing, valves, pipes, appurtenances, irrigation parts, vaults and boxes must be purple.

Permit Requirements

56. It is the Applicant’s responsibility to obtain and provide proof of all permits necessary from other local, state and federal agencies. Applicant shall provide evidence of these permits at the time of grading plan submittal.

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Other / Landscape Parcels

57. Landscape and irrigation plans for plantings shall be submitted at the time of the Improvement Plan submittal package. All landscaping and irrigation shall comply with the City Water Efficient Landscape Ordinance (WELO). Said plan is subject to review and approval by the City Engineer.

58. The landscape plans shall show underground utilities and no trees shall be planted over any existing or proposed underground utilities.

Grading Permit

59. Prior to Issuance of a Grading Permit the following Conditions shall apply:
a. The Improvement Plans shall be approved by the City Engineer. b. Submittal of copies of required permits and/or agreement from resource agencies.

Encroachment Permit

60. Prior to Issuance of an Encroachment Permit the following Conditions shall apply:
a. A Traffic Control and Work Plan shall be submitted to the City Engineer for review and approval.
b. An Encroachment Permit shall be required prior to performing work on public utilities or work within public rights-of-way or public easements.

Construction Operations

61. The developer shall keep adjoining public streets free and clean of project dirt, mud, materials, and debris during the construction period, as found necessary by the City Engineer.

62. The developer shall be responsible for all damage to existing city streets during construction and shall repair all damaged facilities at no cost to the city.

63. If any hazardous waste is encountered during the construction of this project, all work shall be immediately stopped and the Sonoma County Environmental Health Department, the Fire District the Police Department, and the city inspector shall be notified immediately. Work shall not proceed until clearance has been issued by all of these agencies.

64. During construction, the contractor shall be responsible for controlling noise, odors, dust and debris to minimize impacts on surrounding properties and roadways. Contractor shall be responsible that all construction equipment is equipped with manufacturers approved muffler’s baffles in compliance with all city codes relating to noise and idling equipment.

City code includes but is not limited to Section 17.30.050. Failure to do so may result in the issuance of an order to stop work.

65. If grading is to take place between October 15 and April 15, both temporary and permanent erosion control measures, conforming to the project erosion control plans shall be in place before October 1st. Erosion control measures shall be monitored and maintained continuously throughout the storm season.

66. The following minimum Best Management Practices (BMPs) shall be required during construction:

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a. Construction crews shall be instructed in preventing and minimizing pollution on the job.
b. Stabilize construction entrance/exit to prevent tracking onto roadway. Only one stabilized construction entrance/exit will be allowed per site. Vehicles entering and leaving construction sites spread pollutants such as sediment, gravel, and other loose particles onto adjacent roads. Pollutants are washed into roadside ditches and are a nuisance to drivers and may cause damage to vehicles. c. Protect exposed slopes from erosion through preventative measures. Cover slopes to avoid contact with storm water by hydro-seeding, mulch, use of plastic sheeting or other approved means.
d. Use brooms and shovels, when possible, to maintain a clean site. Use of a hose is not recommended. Introducing water as a cleanup method adds to water pollution. e. Designate a concrete washout area, if needed, to avoid wash water from concrete tools or trucks from entering storm drain systems. Maintain washout area and dispose of concrete waste on a regular basis.
f. Establish a vehicle storage, maintenance, and refueling area, if needed, to minimize the spread of oil, gas, and engine fluids. Use of oil pans under stationary vehicles is strongly recommended.
g. Protect drain inlets from receiving polluted storm water through the use of filters such as fabrics, gravel bags or straw wattles.
h. Be prepared for rain and have the necessary materials onsite before the rainy season.
i. Inspect all BMPs before and after each storm event. Maintain BMPs on a regular basis and replace as necessary, through the entire course of construction.

Acceptance of Public Improvements and Bond Exoneration

67. The following Conditions of Approval shall be satisfied:
a. All improvements shown on the Improvement Plans shall be completed and accepted by the City.
b. Prior to acceptance of improvements or occupancy of buildings, existing curb, gutter and sidewalk to remain shall be inspected by the City. Any curb, gutter and sidewalk which is not in accord with City standards or is damaged before or during construction, shall be replaced.
c. The developer shall provide a written statement signed by his or her engineer verifying that the grading and/or drainage improvements are completed in accordance with the plans approved by the City Engineer, and the Building Official.
d. A complete set of As-Built or Record improvement plans, showing all constructive changes from the original plans, shall be provided to the Public Works Department prior to final acceptance of the public improvements.

Rancho Adobe Fire District

68. AFSS required. Approved automatic fire sprinkler systems in new buildings and structures shall be provided in locations described in this section. Additional local requirements are described in Section 903.2.1 through 903.2.19.1.2 and may supersede the following requirements. The most restrictive requirements shall apply. CFC 903.

Installation of the fire sprinkler system requires approved plans and permit from the Fire Prevention Bureau prior to work commencing. The owner/contractor shall submit a Packet Pg. 124
permit application with three (3) sets of plans, cuts sheets and calculations. This system shall comply with NFPA-13R and/or NFPA-13.

69. Sprinkler system supervision and alarms. Valves controlling water supply for automatic sprinkler systems, pumps, tanks, water levels and temperatures, critical air pressures and waterflow switches on all sprinkler systems shall be electrically supervised by a listed fire alarm control unit. CFC 903.4
Installation of the fire alarm system, or sprinkler monitoring systems, must be conducted with approved plans and permit obtained from the Fire Prevention Bureau prior to work commencing. The fire alarm submittal shall include a permit application with three (3) sets of plans, cut sheets, and calculations for review. The system shall comply with NFPA-72.

70. Fire Alarm System where required. Where required in new buildings (or modifications).

An approved fire alarm system shall be installed in accordance with the provisions of the California Fire Code and NFPA-72 shall be provided in new buildings and structures in accordance with Sections 907.2.1 through 907.2.23 and provided occupant notification in accordance with Section 907.5, unless other requirements are provided by another section of this code.

Installation of the fire alarm system requires approved plans and permit from the Fire Prevention Bureau prior to work commencing. The owner/contractor shall submit a permit application with three (3) sets of plans, cuts sheets and calculations. This system shall comply with NFPA-72.

71. Fire Department Access. Fire Apparatus Access Roads shall be constructed and provided prior to construction of any buildings on the site. Fire apparatus access roads shall be a minimum of 26 feet in width. Fire apparatus access roads shall be maintained for fire department operations at all times during the construction process. Closure or changes of fire apparatus access roads shall be reviewed and approved by the Rancho Adobe Fire Protection District prior to closure or changes. CFC 503 Fire apparatus access roads shall be constructed per the requirements of CFC D102.1 or submit for a written request for approval for alternate materials and methods (specifically for the use of turf pavers). Delineation between alternate materials (turf pavers) and natural vegetation shall be provided where alternate materials and methods are approved.

72. Fire Hydrants. All required fire hydrants shall be installed and accepted by the Petaluma Fire Prevention Bureau prior to loading of any combustibles on site or construction of the building. CFC Appendix D.

73. Fire Flow Analysis. The fire flow analysis shall be updated to reflect the currently adopted edition of the California Fire Code upon submittal of construction documents.

74. Key Boxes. Where access to or within a structure or an area is restricted because of secured opening or where immediate access is necessary for life-saving or fire-fighting Packet Pg. 125
purposes, the fire code official is authorized to require a key box be installed in an approved location. The key box shall be of an approved type listed in accordance with UL 1037 and shall contain keys to gain necessary access as required by the fire code official.

Installation of the key boxes requires approved plans and permit from the Fire Prevention Bureau prior to work commencing. The owner/contractor shall submit a permit application with three (3) sets of plans, cuts sheets and calculations. This system shall comply with CFC Section 506.

75. Emergency Responder Radio Coverage. All new buildings shall have approved radio coverage for emergency responders within the building based on the existing coverage levels of the public safety communication system of the jurisdiction at the exterior of the building. The owner/project shall conduct appropriate testing and/or provide emergency responder radio coverage approved by the Fire Prevention Bureau.

Installation of the emergency responder radio coverage system requires approved plans and permit from the Fire Prevention Bureau prior to work commencing. The owner/contractor shall submit a permit application with three (3) sets of plans, cuts sheets and calculations. This system shall comply with CFC Section 510.

76. Building Addressing. New and existing buildings shall be provided with approved illuminated address numbers or letters. They shall be contrasting with the background and be plainly visible from the street or road fronting the property. Address numbers shall be Arabic numerals or alphabetic letters. Where access is by means of a private road and the building cannot be viewed from the public way, a monument, pole, or other approved sign or means shall be used to identify the structure. Address identification shall comply with Fire Department Standards. PMC 17.20 505.1
.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Mid-Year Budget Review for Fiscal Year 2022-2023 Date: February 14, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council receive the fiscal year 2022/23 mid-year budget review and approve the proposed budget adjustments.

Background
On June 28, 2023, City Council adopted the Fiscal Year 2022/23 budget. The highlights of the adopted budget included:
❖ Positive but conservative 2022/23 budget outlook as the economy continues to improve after the covid-19 shutdowns.
❖ Balanced budget maintaining prudent fund balances.
❖ Continued to focus on City Goals.
❖ Financial Highlights included:
➢ General Fund has $2.4 M more than the required reserve for a total estimated fund balance of $4.6M or 52% of the proposed operating expenditures (required reserve is 25% of the Operating Expenditures).
➢ The City budget includes $12.1M in capital projects to improve the community streets, parks, buildings, and landscaping. As well as approximately $2.5M in capital improvements for the enterprise water and wastewater funded infrastructure.

Detail on the status of all these projects are provided in detail on the City’s Online Capital Improvement Plan and active project website.

The Mid-Year Budget Review is an opportunity for staff to update the City Council on current-year budget performance based on actual operating results through December 31, 2022.

The intent of this report is to provide Council with an update on how major revenue sources and operating expenditures are tracking in comparison to the approved budget. Additionally, the midyear revenue and expenditure report serves as a good baseline from which to begin developing the City Manager’s fiscal year 2023/24 recommended budget.

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Emphasis is placed on an analysis of the City’s major General Fund revenues, as the overall health of those revenues is instrumental to the City’s ability to maintain, and potentially enhance, services in the future. In addition to the General Fund revenues, staff also evaluated the General Fund expenditures and the Water Fund, Sewer Fund, and Cash and Investments.

Analysis/Discussion
General Fund
General Fund Revenues: The General Fund revenues are on track for the budgeted expectations at mid-year. There is variation of timing of receipts for Sales Taxes, Licenses, Permits and Franchises, Public Safety Charges and Other Revenue. All funds are anticipated to be reconciled by the end of the budget year.

General Fund Expenditures and Transfers: Total expenditures both by expenditure type and by department for fiscal year 2022/23 are mostly in line with the current year budget.

When comparing the expenditures to the same periods in the prior year there is a slight decrease of 5.4 percent or $224,049. Most of the decrease was due to decreased Transfers Out due to the timing of General Fund funded capital projects. This decrease was offset by slight increases in Utilities, primarily PG&E as well as Contract Services primarily related to insurance and contract services for housing related work, IT services, as well as the license agreements for the Veronda-Falletti Ranch.

Enterprise Funds
Water Funds- The water funds charges for services are tracking at 2.2% above budget but

1.9% less than the same period in the last year. This decrease is primarily related to decreases in water usage due to the drought.

Expenses as of mid-year are below budget but in line with expectations Aqueduct water usage continues to be the main operating expense for the fund at approximately $218,000 and we expect this cost to increase for the next two quarters as the community goes back to more normalized water use and irrigation. The major capital projects for the water fund are currently in design and scheduling for construction. The last major expense for water is the Salaries and Benefits. These costs, although at 4.8% higher than budget at midyear, were evaluated and noted to be due to onetime benefit payouts. No adjustments were deemed needed at this time.

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Sewer Funds- The sewer fund revenues are currently tracking above budget in total.

However, the operations and capital portion of revenues are tracking just below budget at

47.5%. The decrease in revenues is primarily due to the ongoing reduction in water usage due to the drought. This reduced water usage leads to a lower wintertime average consumption which is used as the volume metric for wastewater max usage for billing purposes. Additionally compared revenues to the prior year, the City has brought in less connection fees due to the completion of other development projects.

Operating Expenses at mid-year have increased by approximately $232,000 or 12% compared to the prior fiscal year. This is primarily due to the increase cost of Wastewater Treatment. Additionally, during this year, the City has already incurred almost $600,000 in capital project work related to the sewer main replacement on W.

Sierra where there was no project in the prior year.

Cash and Investments
All investments held on December 31, 2022, conform to the City’s Investment Policy and State Regulations.

Cash Flows: Sufficient cash inflows were available from July 2022 through December 2022 to meet all City expenditures. In addition, the City has enough cash flow on December 31, 2022, to cover anticipated expenditures through the next six months.

Investment Strategy: The City utilizes a low-risk investment management approach by buying and holding securities until maturity. A “laddered maturity” investment strategy is applied to a portion of the asset allocation in our CD investment portfolio, which is currently only 3 percent of the City’s investments. Of the total investment portfolio, 97 percent is held in investment pools and checking accounts. Of this amount, LAIF currently represents 79 percent of the City’s investment portfolio.

Interest earnings of $83,315 were generated in LAIF for the first two quarters of Fiscal Year 2022/23. As of December 2022, LAIF had a 2.173% monthly yield. The City Investment Policy allows for up to 100 percent of the City’s investment portfolio in LAIF, per State Statute.
.

Fiscal Impact: All City cash and investments are pooled, and interest is allocated to funds quarterly based on the ending cash balances of each fund. Interest earnings for the

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quarters ending September 30, 2022, and December 31, 2022, were $29,535 and $53,780, respectively.

Financial Considerations
With the mid-year budget staff are not currently recommending any budget amendments, but rather will move forward with the budget sessions and may propose adjustments with the amended budget at the close of the fiscal year.

Environmental Issues
The action of a mid-year budget review does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

Attachments:

Fiscal Year 2022-23 Mid-Year Budget Report (PDF)
Fiscal Year 2022-23 Mid-Year Budget Presentation (PPTX)

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[Document title]
Fiscal Year to Date: July 1, 2022, to December 31, 2022 Kevin Patterson [Date] [Course title]

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Introduction This financial report provides an overview of our where we are within the budget cycle, then a summary of the City’s financial position through the mid-year of Fiscal Year (FY) 2022/23 (July 1, 2022, through December 31, 2022) for (1) Citywide Revenues and Expenses, (2) the General Fund, (3) Enterprise Funds, and (4) Summary of Cash and Investments. Notable cumulative mid-year to midyear and preliminary amended budget to actual comparisons are included in this report.

The following factors should be taken into consideration when analyzing mid-year data:
• Revenues reported herein are calculated based on actual receipts through December 31, 2022.

Some revenues are received later in the year, and as such can appear to be low at mid-year with variances smoothing out over the Fiscal Year.
• Some costs, such as subscription services and other dues, are typically incurred at the beginning of the Fiscal Year, so appear high at mid-year but are on-budget for the fiscal year, with variances smoothing out over the Fiscal Year.
• Construction projects, specifically streets improvements, have a different project cycle which is offset from the Fiscal Year. As such, major projects are typically funded across two or more Fiscal Years.

Standard Budget Process Cycle - Where We Are Now & Next Steps:

Tentative Schedule for Budget Year 2022/23 Budget Workshops:
• March 7th - Strategic Planning Session
• April 4th - General Fund Budget Study Session
• April 18th - Enterprise Funds Budget Study Session
* NOW* February
Mid-Year & Financial
Performance Review
February-March
Internal Budget
Review, Strategic/LongTerm and Capital
Planning
April
Draft Budget
Workshops
May
Budget Adoption
June
Budget Rollout
July - December
Financial Evaluations
Budget Adjustments as
Approved by Council
NovemberDecember
City Manager and
Admin. Services Budget
Planning Meetings

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Citywide Revenues and Expenses
*Other Special Revenues consists of the following funds: Grants, CDBG Grants, Gas Tax, MTC Streets, RMRA, Traffic Mitigation Fees, Park-In-Lieu, PEG, Public Safety, K9 Program, Inclusionary Housing, Linkage Affordable Housing, Community Facilities Districts, Measure M Parks, PEG, Bed Tax, and all Local Landscaping and Maintenance Districts.

City-wide Significant Variances
Fund type variances where revenues were less than 40 percent or expenditures are greater than 60 percent of budget as of mid-year were evaluated as follows:
• General Fund Revenues – The difference is primarily due to pending receipts for sales tax and other taxes. See further discussion on pages 3-4 herein. • Capital Projects are subject to construction timing of the projects. The City has programed over $12 million in capital projects, utilizing funding from a combination of funding sources including the Streets Improvement Lease Revenue Bond, State and Local Grants, Special Revenue Funds, and General Fund Contributions. Capital Projects are subject to expanded timeframes due to design and review processes before construction as well as the time to construct. For more information on the City projects they are displayed online both on the City budget at https://city-cotati-cabudget-book.cleargov.com/4249 on the City’s transparency portal at www.tinyurl.com/CotatiProjects.
• Internal Service revenues indicate as low due to the timing of transferred funds required for the purchase of replacement fleet vehicles. This transfer is expected to be complete by the end of the fiscal year.

Fund Actual Annual Budget %
Budget Actual Annual Budget % Budget
General $ 4,107,462 $ 10,289,067 39.9% $ 3,947,321 $ 13,299,223 29.7% Wastewater 2,025,442 3,708,787 54.6% 2,544,596 4,812,353 52.9% Water 1,149,817 2,204,700 52.2% 1,537,455 3,481,536 44.2% Other Special Revenues * 632,621 842,239 75.1% 232,616 1,222,840 19.0% Capital Projects 1,782,483 12,462,300 14.3% 1,782,235 12,433,200 14.3% Internal Service 263,546 520,480 50.6% 263,546 515,480 51.1% Total For All Funds $ 9,961,370 $ 30,027,573 33.2% $ 10,307,768 $ 35,764,632 28.8% Revenues Expenses

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General Fund: Operating Revenues The following table includes cumulative revenue comparisons through the first half of the Fiscal Year 2021/22 and a revenue budget to actual comparison for Fiscal Year 2022/23.

General Fund operating revenues through the mid-year are approximately $228,000, or 5.3% below the same period in FY 2021/22. Although revenues are only at 39.9% of the budget through the mid-year of the current year, this is primarily due to the timing associated with receiving some of the larger revenue sources. For instance, sales tax is the largest General Fund revenue source, but the receipts are received two months after the period paid by the consumers. The following is an explanation of other variations in revenues:
- Property Taxes received to date increased over prior year by approximately 8.7% which is primarily due to additional Prop. 8 Recapture which added a combined $16 million of residential and commercial values, and the values of developed home sales by Richmond American Homes at Kessing Ranch. We anticipate meeting the total annual budget for the Fiscal Year 2022/23. - Sales Tax revenues are approximately 2.6% or $51,000 greater than last year’s cumulative mid-year balance. The primary source of this increase is due to increased cost of goods, including fuel at service stations and food service at restaurants. During this period taxes show a continued return of purchases which were delayed during the Covid-19 shutdowns. Compared to budget, these revenues are in line with expectations as we have received four out of the twelve annual payments from the state due to the two month lag as mentioned above.

Based on the latest sales tax forecast, combined revenues for Fiscal Year 2022/23 are estimated to end 0.2% or $13,000 below the original adopted budget. This would lead to a combined sales tax revenue of just over $6.0 million, down $174,000 or 2.8% from prior years actual balance of $6.2 million. Due to the continued uncertainty of the economic environment, staff are proposing to retain the budget as it was adopted. This revenue stream will continue to be monitored and staff will provide the City Council with updated information during development of the FY 2023/24 budget. - Other Taxes are primarily made up of Cannabis Business Tax. The change from prior year is primarily due to decreased sales from the existing businesses and timing of receipts. Staff are continuing to monitor this revenue account as additional businesses came online during the last quarter of calendar year 2022.
- Licensees, Permits and Franchises are subject to timing as most franchise payments are due annually near the end of the fiscal year.
- Rents are primarily related to revenue from renting out community facilities and park space. This revenue source has continued to improve as more events are planned post covid-19 as families and organizations look to host more in person events in reasonably priced facilities in the county.

FY 2021/22 FY 2022/23 $ Variance % Variance FY 2022/23
Budget % Budget
Property Tax $ 999,507 $ 1,086,868 $ 87,360 8.7% $ 2,012,395 54.0% Sales Tax 1,967,699 2,018,952 51,253 2.6% 6,070,000 33.3% Other Taxes 350,484 246,643 (103,841) -29.6% 751,700 32.8% Licenses, Permits & Franchises 216,223 223,746 7,523 3.5% 537,900 41.6% Rents 41,164 52,105 10,941 26.6% 77,400 67.3%
Other Agencies 93,654 75,025 (18,630) -19.9% 203,600 36.8% Community Development Charges 232,252 156,992 (75,259) -32.4% 249,250 63.0% Public Works Charges 81,173 32,608 (48,566) -59.8% 56,000 58.2% Public Safety Charges 18,396 25,305 6,909 37.6% 64,800 39.1% Code Enforcement Charges 13,335 389 (12,946) -97.1% 6,000 6.5% Other Revenues 227,157 90,275 (136,883) -60.3% 47,900 188.5% Investment Earnings 6,055 9,324 3,269 54.0% 26,500 35.2% Contributions 6,211 7,230 $ 1,019 16.4% 6,300 114.8%
Transfers In 82,000 82,000 - 0.0% 179,322 45.7%
Total: $ 4,335,311 $ 4,107,462 $ (227,849) -5.3% $ 10,289,067 39.9% Mid-Year Actuals Comparison
(July 1 - December 31) Budget to Actual Comparison
General Fund Revenues

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- Other Agencies decreased from prior year and are less than budget due to timing of receipts for the State Mandated Cost from the State and from SSU for the renegotiated Dispatching Contract. - Charges for Services have primarily decreased for Community Development and Public Works compared due to completion of larger development projects. - Other revenues are misc. other receipts received by the City for general purposes. The increase in the beginning of fiscal year 2022/23 was primarily due to a $200,000 deposit transfer for the 147 St.

Joseph Way property to a different fund for accounting purposes.

General Fund: Department Operating Expenditures
The following table includes cumulative mid-year actual expenditure comparisons by department and again by expenditure type for Fiscal Year 2021/22 and Fiscal Year 2022/23 and an expenditure budget to actual comparison for Fiscal Year 2022/23.

Expenditures by Type
Overall, cumulative mid-year General Fund expenditures decreased from the previous year by approximately 5.4% or $224,000. Most of the decrease was due to decreased timing of transfers out. The decrease in Salaries and Benefits is offset by the increases in most other expenses specifically Contract Services, and Other Expenses and Utilities. Increase in Contract Services primarily related to insurance, IT services, as well as contracts for ongoing operations and maintenance at Falletti Ranch.

Expenditures by Department
Spending by General Fund Departments are consistent with the prior year with noted increases in Administrative Services, Community Development and Recreation. The increases in Administrative Services and Community Development are primarily related to the additional staff added to each team to meet community and state reporting requirements. This increased staffing generates additional salary and benefits cost as well as proportionally increased allocated costs which are applied based on full time equivalency (FTE) of staff City Wide. The Recreation Department incurred additional costs due to continued expansion of programs after the Covid-19 shutdown.

The first six months, as compared to budget, General Fund expenditures are mostly tracking as expected with all operating departments (all departments except transfers out) averaging 29.7% of the budget. Overall expenditures are in line with expectations and no adjustment is being proposed currently.

General Fund Expenditures by Type FY 2021/22 FY 2022/23 $ Variance % Variance FY 2022/23 Budget % Budget
Salaries & Benefits $ 2,415,545 $ 2,301,288 $ (114,257) -4.7% $ 5,343,200 43.1% Contract Services 822,891 851,303 28,412 3.5% 1,721,441 49.5% Materials & Supplies 29,039 44,797 15,758 54.3% 88,860 50.4% Utilities 120,587 150,833 30,246 25.1% 264,550 57.0%
Repairs & Maintenance 73,168 60,206 (12,962) -17.7% 117,000 51.5% Other Expenses 173,581 225,497 51,916 29.9% 1,257,543 17.9% Transfers Out 536,558 313,397 (223,161) -41.6% 4,506,629 7.0% Total: $ 4,171,369 $ 3,947,321 $ (224,049) -5.4% $ 13,299,223 29.7% Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison
General Fund Expenditures by
Department FY 2021/22 FY 2022/23 $ Variance % Variance FY 2022/23 Budget % Budget
City Council $ 50,451 $ 59,891 $ 9,440 18.7% $ 152,689 39.2% City Manager 291,330 296,055 4,725 1.6% 645,775 45.8%
Admin Services 135,906 163,644 27,739 20.4% 443,068 36.9% Community Development 381,835 410,964 29,129 7.6% 1,110,569 37.0% Public Works 594,467 549,910 (44,557) -7.5% 1,399,279 39.3% Police 2,000,300 1,953,274 (47,026) -2.4% 4,652,725 42.0% Recreation 180,523 200,186 19,663 10.9% 388,489 51.5%
Transfers Out 536,558 313,397 (223,161) -41.6% 4,506,629 7.0% Total: $ 4,171,369 $ 3,947,321 $ (224,049) -5.4% $ 13,299,223 29.7% Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison

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Enterprise Funds: Operating Revenue
The following table includes cumulative revenue and expenses comparisons through the first half of the Fiscal Year 2021/22 and 2022/23 and a revenue budget to actual comparison for Fiscal Year 2022/23 for the Enterprise Funds.

The Water and Wastewater Fund revenues are made up of charges for services, connection fees other revenues, and development fees. The revenues for both the Water and Wastewater Funds have decreased compared to the prior year primarily due to the absence of connection fees associated with Kessing Ranch, Jamie Lane and other developments collected in the prior year. For Fiscal Year 2022/23, most expenses are in line with budget at mid-year.

Water Funds – Revenues for the water funds charges for services are tracking at 2.2% above budget but 1.9% less than the same period in the last year. This decrease is primarily related to decreased in water usage due to the continuing drought as well as the reduced connection fees as described above.

Expenses as of mid-year are below budget but in line with expectations Aqueduct water usage continues to be the main operating expense for the fund at approximately $218,000 and we expect this cost to increase for the next two quarters as the community goes back to more normalized water use and irrigation. The major capital projects for the water fund are currently in design and scheduling for construction. The last major expense for sewer is the Salaries and Benefits. These costs though at 4.8% higher than budget at mid-year were evaluated and noted to be due to additional onetime benefit payouts.

No adjustments were deemed needed at this time.

Sewer Funds – Revenues are currently tracking above budget in total. However, the operations and capital portion of revenues are tracking just below budget at 47.5%. The decrease in revenues is primarily due to the ongoing reduction in water usage due to the drought. This reduced water usage which leads to a lower wintertime average consumption which is used as the volume metric for Enterprise Funds FY 2021/22 FY 2022/23 $ Variance % Variance FY 2022/23 Budget % Budget
-
Water Operations & Capital
Revenues $ 1,172,263 $ 1,149,817 $ (22,446) -1.9% $ 2,204,700 52.2% Expenses
Salaries & Benefits 363,980 382,483 18,503 5.1% 698,370 54.8% Contract Services 118,689 147,558 28,869 24.3% 303,384 48.6% Other Expenses 114,995 196,081 81,086 70.5% 393,916 49.8% Aqueduct Water Usage 216,233 218,675 2,442 1.1% 600,000 36.4% Capital Outlay - 66,541 66,541 100.0% 808,900 8.2%
Interfund Debt * 26,117 526,117 500,000 0.0% 676,966 77.7% Total Expenses $ 840,014 $ 1,537,455 $ 697,441 83.0% $ 3,481,536 44.2% Net Income $ 332,249 $ (387,638) $ (1,276,836)
Wastewater Operations & Capital
Revenues
Operations & Capital $ 1,582,828 $ 1,499,325 (83,503) -5.3% 3,156,567 47.5% Interfund Debt 26,117 526,117 500,000 1914.5% 552,220 95.3% Total Revenues 1,582,828 2,025,442 442,614 28.0% 3,708,787 54.6% Expenses
Salaries & Benefits 348,619 381,584 32,965 9.5% 694,870 54.9% Contract Services 240,684 106,389 (134,295) -55.8% 181,602 58.6% Other Expenses 44,872 67,973 23,101 51.5% 233,779 29.1% Wastewater Treatment 1,072,753 1,383,851 311,098 29.0% 2,308,408 59.9% Capital Outlay - 587,925 587,925 100.0% 1,250,000 47.0% Interfund Debt 16,874 16,874 - 0.0% 143,694 11.7%
Total Expenses $ 1,723,802 $ 2,544,596 $ 820,794 47.6% $ 4,812,353 52.9% Net Income $ (140,974) $ (519,154) $ (1,103,566)
Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison

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wastewater max usage for billing purposes. Additionally, compared revenues to the prior year, the City has brought in less connection fees due to the completion of other development projects. Operating Expenses at mid-year have increased by approximately $232,000 or 12% compared to the prior fiscal year. This is primarily due to the increase cost of Wastewater Treatment. Additionally, during this year, the City has already incurred almost $600,000 in capital project work related to the sewer main replacement on W. Sierra where there was no project in the prior year.

These funds will continue to be monitored and staff will provide the City Council with updated information during development of the FY 2023/24 budget.

Cash and Investments
The tables below show the cash and investments held by the City as of December 31, 2022. The current cash and investment balances are in line with the City adopted investment policy and as budgeted are enough to meet the City’s expenditure requirements for the remainder of the fiscal year.

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Cash and Investment Detail by Composition

Conclusion
Except for identified variances, expenditures and revenues are tracking as expected. Staff will continue to monitor these variances and provide updated information to the City Council during budget development for Fiscal Year 2023/24.

Name of Investment Maturity Date Yield
Balance at
12/31/2022
Local Agency Investment Funds - (LAIF)
Local Agency Investment Fund - Pooled Investments N/A 0.21% $ 15,597,227 Local Agency Investment Fund - Sucessor Agency N/A 0.21% 5,196 Total Local Agency Investment Funds - (LAIF) $ 15,602,423 Sonoma County Investment Pool - SCIP N/A 0.50% $ 425,367 RBC Wealth Manangement
Total RBC Wealth Manangement $ 510,497
Exchange Bank Operating & Payroll Accounts N/A N/A $ 3,175,106 Total Cash and Investments $ 19,713,393
FISCAL YEAR 2022/23
AS OF DECEMBER 31, 2022

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UN-AUDITED MID-YEAR

BUDGET & ACTUALS REVIEW
Fiscal year 2022/23 City of Cotati

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FINANCIAL

REPORTING
Citywide Overview
General Fund
Enterprise Funds
Cash and Investments
Portfolio

11.A.b
Packet Pg. 140 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

CITY WIDE
All City Funds

11.A.b
Packet Pg. 141 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

CITYWIDE REVENUES & EXPENSES
Fund Actual Annual Budget
%
Budget
Actual Annual Budget
%
Budget
General $ 4,107,462 $ 10,289,067 39.9% $ 3,947,321 $ 13,299,223 29.7% Wastewater 2,025,442 3,708,787 54.6% 2,544,596 4,812,353 52.9% Water 1,149,817 2,204,700 52.2% 1,537,455 3,481,536 44.2% Other Special Revenues * 632,621 842,239 75.1% 232,616 1,222,840 19.0% Capital Projects 1,782,483 12,462,300 14.3% 1,782,235 12,433,200 14.3% Internal Service 263,546 520,480 50.6% 263,546 515,480 51.1% Total For All Funds $ 9,961,370 $ 30,027,573 33.2% $ 10,307,768 $ 35,764,632 28.8% Revenues Expenses

11.A.b
Packet Pg. 142 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

CITYWIDE OVERVIEW
Revenues are at 33.2% of Budget
General Fund Revenues Sales tax and Other
Tax are collected 1-3 months after relevant
taxing period. As such these revenues are
delayed for receipt and will not be fully
accounted for until after the close of the
fiscal year.

Capital Projects – less than budget due to
timing of capital projects
Expenses are at 28.8% of Budget
Capital Projects and Special Revenue Funds–
are subject to timing of the projects in place
and related activity incurred during the fiscal
year.

Revenues & Expenses
On Target

11.A.b
Packet Pg. 143 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

GENERAL FUND
Mid - Ye ar Budget Analysis

11.A.b
Packet Pg. 144 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

COMPARATIVE

REVENUES & EXPENDITURES
FY 2021/22 FY 2022/23 $ Variance % Variance
FY 2022/23
Budget
% Budget
Revenues $ 4,253,311 $ 4,025,462 $ (227,849) -5.4% $ 10,109,745 39.8% Transfers In 82,000 82,000 - 0.0% 179,322 45.7%
Total Revenus $ 4,335,311 $ 4,107,462 $ (227,849) -5.3% $ 10,289,067 39.9% Expenditures $ 3,634,811 $ 3,633,924 (888) 0.0% $ 8,792,594 41.3% Transfers Out 536,558 313,397 (223,161) -41.6% 4,506,629 7.0% Total Expenditures $ 4,171,369 $ 3,947,321 $ (224,049) -5.4% $ 13,299,223 29.7% Revenues Over (Under)
Expenditures
$ 163,941 $ 160,141 $ (224,049) -136.7% $ (3,010,156) -5.3% Mid-Year Actuals Comparison
(July 1 - December 31) Budget to Actual Comparison General Fund Revenues & Expenditures

11.A.b
Packet Pg. 145 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

11.A.b
Packet Pg. 146 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

ENTERPRISE FUNDS

SUMMARY OF WAT ER AND WA STEW AT ER FUNDS

11.A.b
Packet Pg. 147 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

ENTERPRISE FUNDS ANALYSIS
WATER
Revenues are at 56.5% of budget
Expenses are at 35.5% of budget

WASTEWATER
Revenues are at 55.5% of budget
Expenses are at 43.8% of budget
Enterprise Funds FY 2021/22 FY 2022/23 $ Variance % Variance FY 2022/23 Budget
% Budget
-
Water Operations & Capital
Revenues $ 1,172,263 $ 1,149,817 $ (22,446) -1.9% $ 2,204,700 52.2% Expenses
Salaries & Benefits 363,980 382,483 18,503 5.1% 698,370 54.8% Contract Services 118,689 147,558 28,869 24.3% 303,384 48.6% Other Expenses 114,995 196,081 81,086 70.5% 393,916 49.8% Aqueduct Water Usage 216,233 218,675 2,442 1.1% 600,000 36.4% Capital Outlay - 66,541 66,541 100.0% 808,900 8.2%
Interfund Debt * 26,117 526,117 500,000 0.0% 676,966 77.7% Total Expenses $ 840,014 $ 1,537,455 $ 697,441 83.0% $ 3,481,536 44.2% Net Income $ 332,249 $ (387,638) $ (1,276,836)
Wastewater Operations & Capital
Revenues
Operations & Capital $ 1,582,828 $ 1,499,325 (83,503) -5.3% 3,156,567 47.5% Interfund Debt 26,117 526,117 500,000 1914.5% 552,220 95.3% Total Revenues 1,582,828 2,025,442 442,614 28.0% 3,708,787 54.6% Expenses
Salaries & Benefits 348,619 381,584 32,965 9.5% 694,870 54.9% Contract Services 240,684 106,389 (134,295) -55.8% 181,602 58.6% Other Expenses 44,872 67,973 23,101 51.5% 233,779 29.1% Wastewater Treatment 1,072,753 1,383,851 311,098 29.0% 2,308,408 59.9% Capital Outlay - 587,925 587,925 100.0% 1,250,000 47.0% Interfund Debt 16,874 16,874 - 0.0% 143,694 11.7%
Total Expenses $ 1,723,802 $ 2,544,596 $ 820,794 47.6% $ 4,812,353 52.9% Net Income $ (140,974) $ (519,154) $ (1,103,566)
Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison

11.A.b
Packet Pg. 148 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23) CASH &

INVESTMENTS

11.A.b
Packet Pg. 149 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

SUMMARY OF CASH AND

INVESTMENTS AT
DECEMBER 31, 2022
Total Exceeds $19.7M.

In line with the City
adopted investment
policy.

Enough to meet
operational needs for
next 6 months in fiscal
year.

City Utilizes Pooled
Cash and Investments.

11.A.b
Packet Pg. 150 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

11.A.b
Packet Pg. 151 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23)

CONCLUSION
Fiscal Year was primarily on track with Budget
and inline with prior Fiscal Year 2021/22
City staff will continue to update the Council
with quarterly financial reports as well as the
audited financials for Fiscal Year 2021/22
City staff are committed to exercising
prudence and integrity in the management of
public funds and provide transparent
accountability for its use

11.A.b
Packet Pg. 152 Attachment: Fiscal Year 2022-23 Mid-Year Budget Presentation (Mid Year Budget FY 22/23) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Review of Draft City Seal
Date: February 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council discuss the draft city seal and provide direction to staff on revisions for a final seal.

Background
City staff began exploring an update to the City seal several years ago at the same time that the City began developing the new branding logos. As part of this process, staff provided an initial draft of an updated Chief Kotat’i seal to the Federated Indians of the Graton Rancheria (FIGR) for their input. The FIGR communicated to the City that they preferred that the new seal not include a likeness of a Native American. This led staff to discuss alternatives, and working with a local graphics art company, developed three general themes representing music, nature, and landmarks. These three themes were presented to the public through an online survey in August 2022 to determine which direction residents wanted to go with the new seal design.

Based on the results of the community survey, the public largely supported a nature-based theme, generally represented in the concepts as an oak tree, with the second most popular theme being music, represented in the concepts with the statue of Jim Boggio in La Plaza Park. The prevailing sentiment was that oak trees are an important element, but only using an oak tree in the seal was already used by several cities in this area, including Windsor, Oakland, etc. While music was an important theme to many, the general sentiment was the symbol should be timeless and universal, while not tying to any particular person. There was also significant public comment encouraging the incorporation of Cotati’s hexagon layout into the seal to make it unique to Cotati.

Analysis/Discussion
On November 22, 2022, the City Council reviewed the public survey feedback on conceptual City seal options. As a result of that discussion, the City Council recommended that the graphic artist design a draft seal centering on a nature theme, with a hexagonal shape and potentially an element/texture to tie the seal to local Native history.

11.B
Packet Pg. 153
As a result, the graphic artist put together a draft seal that uses the hexagonal shape for the border and centers on themes of nature (represented by the Laguna de Santa Rosa and the hills/agriculture around Cotati) and music (represented by the bandstand in La Plaza Park). The draft seal is a rough hand drawn sketch to convey the layout and design intent, but the final version is intended to be in “scratch” art, similar to the style in the initial concepts. The goal of this draft seal is to get any final comments to move the art to final.

In addition, the attached options could strive for a subtle incorporation of native culture through incorporation of a border detail that is reminiscent of local Native American Indian basket weaving patterns. The potential designs include both the original simple dot design, as well a design that plays off the mosaic walls at 116/Old Redwood Highway, a design that incorporates the basket weave from the top of the mosaic walls, or other potential basket weave options to illustrate how this could look. The interior art will be static once complete, as it’s commissioned artwork, but the art around the seal border is flexible and can easily modified by our graphic artist now or in the future. A staff favorite is the basket weave pattern shown below, which was pulled from the 116/Old Redwood Highway mosaic wall. This is already part of Cotati’s public space and it is clearly identifiable as Native American.

It is important to keep in mind that this seal will generally be printed on official stationary, etc., at a small scale. Therefore, aside from perhaps some limited animal/plant elements that can be included explicitly or as a semi-hidden “easter egg”, it’s recommended to keep the content limited so that the seal clearly conveys the main elements at its intended scale.

Financial Considerations
If the seal includes minor revisions, no additional funding is expected to be required. However, if the theme is rejected leading to new iterations, it could significantly increase the cost, depending on the extent of additional work.

Attachments:

Draft Hand Sketched City Seal Options (DOCX)

11.B
Packet Pg. 154
Draft Hand Sketched City Seal, Native American Border Option 1

11.B.a
Packet Pg. 155 Attachment: Draft Hand Sketched City Seal Options (City Seal Discussion - Part 2) Draft Hand Sketched City Seal, Native American Border Option 2 (weave from top of 116/Old Redwood Highway mosaic wall)

11.B.a
Packet Pg. 156 Attachment: Draft Hand Sketched City Seal Options (City Seal Discussion - Part 2) Draft Hand Sketched City Seal, Native American Border Option 3

11.B.a
Packet Pg. 157 Attachment: Draft Hand Sketched City Seal Options (City Seal Discussion - Part 2) Draft Hand Sketched City Seal, Mosaic Border Option
(inspired by mosaic wall at 116/Old Redwood Highway)

11.B.a
Packet Pg. 158 Attachment: Draft Hand Sketched City Seal Options (City Seal Discussion - Part 2) Draft Hand Sketched City Seal, Conventional Border Option

11.B.a
Packet Pg. 159 Attachment: Draft Hand Sketched City Seal Options (City Seal Discussion - Part 2) Example of “scratch” art style proposed for the final illustration.

11.B.a
Packet Pg. 160 Attachment: Draft Hand Sketched City Seal Options (City Seal Discussion - Part 2) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Recommend Appointment to Board of Trustees for the Marin/ Sonoma Mosquito & Vector Control District
Date: February 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a motion recommending appointment of Mayor Harvey to the Board of Trustees for the Marin/Sonoma Mosquito and Vector Control District for a term of 4 years.

Background
The Marin/Sonoma Mosquito and Vector Control District protects the health and welfare of the communities it serves from mosquitoes and vector-borne diseases by utilizing cost-effective, environmentally responsible integrated vector management practices.

The Marin/Sonoma Mosquito & Vector Control District is governed by a Board of Trustees. The City of Cotati is seeking to fill one vacancy up for appointment. Cotati residency is required. The term of office for a member of the board of trustees shall be for a term of two (2) or four (4) years at the discretion of the appointing authority.

Regular Board meetings are held at 7:00 pm on the second Wednesday of each month at District Headquarters, 595 Helman Lane, Cotati.

Analysis/Discussion
The City of Cotati currently does not have a primary member on the Board. The City put out a call for applications several times and has not received any applications. To ensure Cotati representation, Mayor Harvey has volunteered to serve on the Board of Trustees. If Mayor Harvey is recommended by the City Council, the City will provide a letter to the Marin/Sonoma Mosquito and Vector Control District nominating her.

Financial Considerations
None.

11.C
Packet Pg. 161
Environmental Issues
The action of recommending appointment to the Marin/Sonoma Mosquito and Vector Control District does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

Attachments:

Request for Representative for City of Cotati(PDF)
Trustee Requirements and Information (DOC)

11.C
Packet Pg. 162
595 Helman Lane
Cotati, CA 94931

1.800.231.3236 or 707.285.2200
707.285.2210 fax
www.msmosquito.com
Philip D. Smith
District Manager

BOARD OF TRUSTEES
Richard Snyder,
President
Belvedere
Carol Pigoni,
1 st Vice President
Cloverdale
David Witt.
2 nd Vice President
Mill Valley
Diana Rich,
Secretary
Sebastopol
Tamara Davis
Sonoma County At Large
Pamela Harlem
San Rafael
Shaun McCaffery
Healdsburg
Herb Rowland Jr.

Novato
Gail Bloom
Larkspur
Morgan Patton
Marin County at Large
Art Deicke
Santa Rosa
Ed Schulze
Marin County At Large
Susan Hootkins
Petaluma
Bruce Ackerman
Fairfax
Evan Kubota
Windsor
Cathy Benediktsson
Tiburon
Laurie Gallian,
Sonoma
February 1, 2022
Dear City Clerk:

Currently, the City of Cotati does not have a representative on our District’s Board of Trustees. While it is not mandated that you appoint a representative to our Board {California Health and Safety Code, Division 3, Chapter 1, Article 3, Section 2022 (d)}, it is the intent of the Legislature that persons appointed to Boards of Trustees have experience, training, and education in fields that will assist in the governance of the District.

The following information is sent to assist your elected officials in the appointment process. California Health and Safety Code:

Section 2022 (a) Each person appointed by a board of supervisors to be a member of a board of trustees shall be a voter in that county and a resident of that portion of the county that is within the district.

Section 2024 (a) The term of office for a member of the board of trustees shall be for a term of two (2) or four (4) years at the discretion of the appointing authority.

Section 2023 (c) At the first meeting of the initial board of trustees, the trustees shall classify themselves by lot into two classes, as nearly equal as possible. The term of office of the class having the greater number shall expire at noon on the first Monday in January that is closest to the second year from the appointments made pursuant to Section 2021. The term of office of the class having the lesser number shall expire at noon on the first Monday in January that is closest to the first year from the appointments made pursuant to Section 2021.

Please feel free to contact me if you have any questions (707) 230-5394. Thank you for your prompt consideration of this matter.

Respectfully,
Dawn Williams
Administrative Assistant

11.C.a
Packet Pg. 163 Attachment: Request for Representative for City of Cotati (Mosquito and Vector Control Board of Trustees Appointment)

REQUIREMENTS & INFORMATION FOR APPOINTEES

WHO SERVE ON THE BOARD OF TRUSTEES OF THE

MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT
The Board of Trustees is the governing body of the District, with 24 seats available, although it is rare for all the seats to be filled at any given time. The Board sets policy and retains a Manager who oversees the District’s operations. Additionally the Board retains a General Counsel, who works on a contract basis.

The CA Health and Safety Code is the District’s main governing law and it specifies that each member of the Board appointed by the governing body of a City or Town shall be an elector of the City or Town from which he/she is appointed, and a resident of that portion of the city/town which is in the District. Each member appointed from a County or portion of a County must be an elector of the county and a resident of that portion of the county which is in the District. Trustees are required to file a Statement of Economic Interest with the State of California, Fair Political Practices Commission, within (30) thirty days after assuming office (and each subsequent year). The District assists trustees by providing the necessary paperwork. Expert assistance in completing the form is also available from the Fair Political Practices Commission staff.

Each Trustee is sworn in and he or she signs a Loyalty Oath.

Term of Office: The term of appointment may be for a term of either two or four years, at the discretion of the appointing body. In the event of the resignation, death, or disability of any member, his/her successor shall be appointed by the governing body, which appointed him/her.

Board Meetings: Regular meetings of the Board are held on the second Wednesday of the month, generally at 7:00 p.m., at the District Headquarters 595 Helman Lane Cotati. A light supper and beverages are usually provided just prior to the meeting to assist Trustees who must travel to the meeting during mealtime. On average, Board meetings occur about 8 to 9 times each year. During years when a lot of business has to be addressed, such as the MOU negotiations process, more meetings may be held. Occasionally, when needs dictate, the Board may hold a Special Meeting.

Mission Statement: During 2016, the Board held a public workshop, at which it adopted the following mission statement:
“The Marin/Sonoma Mosquito and Vector Control District, founded in 1915, protects the health and welfare of the communities it serves from mosquitoes and vector-borne diseases by utilizing costeffective, environmentally responsible, integrated vector management practices.” Powers and Responsibilities: The District may take all necessary or proper steps to control mosquitoes and other vectors within its jurisdiction (and in other regions immediately adjacent to the District’s boundaries).

Board Policy: In 2016, the Board approved a new Board Policy Manual.

Board Committees: Early each year the Board considers and approves a list of committee assignments and charges. Standing Committees include Executive, Budget, Audit & Policy. Meetings of these committees are agendized and noticed in accordance with Brown Act (Open Meeting law) requirements. Ad hoc committees may be appointed to deal with specific subject matter for a limited term. The President may appoint members to committees.

Open Session: All of the Board’s meetings are open to the public, except for very occasional “closed sessions,” which may be held from time to time to discuss certain confidential personnel or legal matters.

11.C.b
Packet Pg. 164 Attachment: Trustee Requirements and Information (Mosquito and Vector Control Board of Trustees Appointment) Expenses: In lieu of itemized travel or other expenses, an allowance of $100 (one hundred) per month per member will be paid for expenses incurred in attending regular meetings. Payment of $25 per meeting is made to Trustees serving on a Board committee, provided that the $100 maximum is not exceeded in any month. (Minutes 3/09/05)
As a California Special District, the agency strives to serve as one of the best and most responsive forms of local government and operates in the interest of the District residents and visitors. Operating under a cooperative agreement with the CA Dept. of Public Health, the District directly serves the entire population of Marin and Sonoma counties, and maintains close working relationships with other state, federal and local agencies. Much more information about the District can be found on its web site at www.msmosquito.org

11.C.b
Packet Pg. 165 Attachment: Trustee Requirements and Information (Mosquito and Vector Control Board of Trustees Appointment) Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Information received after the agenda was posted.

Date: February 14, 2023
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2021-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2021-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected].

15.A
Packet Pg. 166

Cotati City CouncilFebruary 14, 2023

Cotati City Council
February 14, 2023