RESOLUTION NO.
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE 2023
PAVEMENT PRESERVATION PROJECT, AUTHORIZING THE CITY CLERK TO
NOTICE THE NOTICE OF COMPLETION WITH THE COUNTY CLERK, AND RELEASE THE RETENTION AFTER 35 DAYS IF THERE ARE NO PROTESTS
RECEIVED
WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of street paving projects, and the paving projects are based on a Pavement Management Program (PMP), updated every two years, which guides the identification and prioritization of street pavement maintenance projects; and
WHEREAS, the PMP provides strategies to prioritize the annual roadway projects based on their condition and treatment costs; and
WHEREAS, the City has completed $5.7 million of roadway pavement work in the last two years and has made considerable progress improving the condition of its roadways; and WHEREAS, the 2023 Pavement Preservation Project (Project) has been completed and is presented for City acceptance; and
WHEREAS, the Project consists of pavement preservation treatments on the following streets: McGinnis Circle, Park Avenue, Jorgensen Street, Olsen Lane (public portion only), Ross Street, East Sierra Avenue, Chadwick Way, Dyquisto Way, Lipton Way, Lancaster Drive, Cervantes Ct., Maple Avenue, Alder Avenue, and Blodgett Street; and WHEREAS, on July 26, 2022, City Council awarded the construction contract to Pavement Coatings, Inc., and a Notice-to-Proceed was issued with a construction start date of September 12, 2022; and
WHEREAS. the Construction Management and Inspection services were performed by 4Leaf Consulting Engineers, and the contract work has been completed on schedule and within the authorized budget; and
WHEREAS, final inspection was completed on October 31, 2022, and the work was determined to be substantially completed in accordance with the Project requirements and the City Engineer is recommending the Project for acceptance by City Council; and WHEREAS, Pavement Coatings, Inc. has provided the City with a maintenance bond in the amount of 10% of the construction contract and with a duration of one year from City acceptance of the Project; and
WHEREAS, following City Council Acceptance, a Notice-of-Completion is to be filed with the County Recorder and, after thirty-five days, if no protests ae received, the City is to release the retention to the Contractor; and
WHEREAS, this project was primarily funded using the Streets Improvements Lease issued in January of 2022 and the State Road Maintenance and Repair Act Special Revenue Funds; and
WHEREAS, accounting for the construction contract, Construction Management professional services and change orders, amendments, and a 15 percent contingency, the total anticipated project budget was $920,000; and
WHEREAS, the total Project costs of $832,345 (excluding design), of which Pavement Coatings, Inc. incurred a total construction cost of $725,997.02, was under the City’s revised budget by nearly 10 percent, and the additional funds will be released from this encumbrance to their related fund balances; and
WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby takes the following actions:
1. Accepts the contract work performed on the 2023 Pavement Preservation Project; and
2. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and
3. Authorizes the City Manager to release any remaining contract retention to Pavement Coatings, Inc. thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 14th, 2023, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
NOC (PDF)