Agricultural Community Events Farmers Markets
PO Box 113, Kenwood, CA 95452
415-999-5635 * [email protected] * www.ilovefarmersmarkets.org Date: January 25, 2023
To: Damien O'Bid, Clty Manager
From: Kelly Smith, Executive Director
CC: Michael Parish, Chief of Police
Craig Scott, Public Works Director
RE: Cotati Farmers Market 2023
Agricultural Community Events Farmers' Markets (ACEFM) respectfully requests that the City Council approve the Cotati Farmers Market in La Plaza Park for the 2023 season. The season will run from Wednesday June 7th through Wednesday September 27th from 4:30 p.m. -7:30 p.m. The Farmers' Market will consist of produce/food sales, 3 food trucks, Barbeque, non-food sales, alcohol sales sold by The Cotati Chamber of Commerce and live amplified entertainment
ACEFM requests that the City Council authorize exclusive use of the park including adjacent parking spaces fronting the park on La Plaza.
Additionally, ACEFM requests permission to reserve the right to block off La Plaza between West Sierra Avenue and West Cotati Avenue. Our intention is to set up in the park.
Since ACEFM is a non-profit organization we request our fees be waived or lowered by 50% per the application.
ACEFM will be providing insurance coverage for the farmers' market naming the City of Cotati as Additional Insured and will obtain liability waivers from all the vendors. Additionally Certificates of Insurance will be provided for the pony ride and inflatable bounce house vendors.
ACEM would also like permission to put up the following signs and banners at the corner of Old Redwood Hwy. and W. Sierra Ave in La Plaza Park.
ACEFM will be responsible for obtaining trash and recycling bins from Recology that will be dropped off and picked up at La Plaza Park throughout the market season. The Farmers' Market Manager will clean up the park after each event.
Following are items that Agricultural Community Events respectfully requests the city take care of:
1. The public restrooms at La Plaza Park need to be open from 2:00 p.m. until 9:00 p.m. on market night Wednesdays throughout the market season.
Please ensure that the timers are set properly.
2. ACEFM request that Public Works install on or before May 16th the Cotati Chamber of Commerce four Wooden Farmers Markets signs; three below each of the "Welcome to Cotati" signs and one sign at the southeast corner of Gravenstein Highway and Old Redwood Highway, placed on the barricade at Old Redwood Highway and St. Joseph's Way. We request that the signs stay up during the market season and are taken down by public works after September 29th.
3. ACEFM requests that wasp traps are in place before opening day June 3rd and are replaced frequently during the market season.
4. ACEFM requests that no watering or mowing of the lawn in La Plaza Park takes place on Wednesday evenings or any time Wednesdays during the market season.
5. ACEFM requests banner placement over Redwood Highway May 22nd - June 5th.
Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707) 792-4600
Name of Applicant or Organization: Agricultural Community Events Farmers Markets Kelly Smit ax ID # (ir Non-Profit): 01091383
Name of Contact:
PO Box 113 Kenwood CA 95452
Address:
Street City State Zip Code
415-999-5635 [email protected]
Phone Number: Email Address:
6/7-9/27 2pm-9pm Estimated Attendees: 200
Date of Event: Arrival/Completion Time:
Farmers' Market
Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park _ Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes No Food served: Yes Sold L V Street Closure Requested: Yes No Park Closure Requested: Yes • No Ponies & Small Animal Petting Zoo Electricity Needed: Yes No L Animals:
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes L No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. J understand that applications not submitted thirty (30) days prior to event may not be able to be processed. activities allowed, and potential limits on event size. 1/25/2023
Applicant Signature: Kaly
Date or Application: | 255 23 Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
NIA NA
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident L ABC License Received Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
A weekly Farmers' Market starting June 7th and ending August 27th. Set up begins at 2:30pm. The farmers' market opens at 4:30pm and closes at 7:30pm. Clean up will finish by 8:30pm.
The market will include farm vendors, food vendors, food trucks, Bar B Que, artisans and non food vendors, alcohol sales by Cotati Chamber of Commerce, pony rides, jump house, local non-profits and community booths.
There will be weekly free live music.
FILM PERMITS ONLY:
Production Type: Production Name: Number of Days Filming:
Name of Production Company: Contact Name and Email:
10 COTATI FARMERS MARKET 2023 = City Booth
ACEFM- 415-999-5635- [email protected]
PO Box 113 Kenwood, CA 95452
= ag producers
Wednesdays June 7th - September 27th
Old Redwood Highway
= Prepackaged foo
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