AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR
AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday March 7, 2023
6:00 PM STRATEGIC PLANNING SPECIAL MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.
City Council meeting agendas, minutes, and recordings are posted on the City’s Meeting Portal at www.cotaticity.org.
For questions about the agenda of to receive the City Council agenda by email, contact the Deputy City Clerk at [email protected] or (707) 665-3622.
Cotati City Council Meetings will be conducted in person in the Council Chamber, and, as a courtesy, participate virtually through Zoom Online video conferencing, and will be available to watch or listen in the following ways:
1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/87249520860?pwd=SXhySFJ2M2FFcWtTWE04a2ovdlhlQT09 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
Webinar ID: 872 4952 0860
Passcode: 936465
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.
If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting. ###
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.
Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA during the City’s posted business hours.
Cotati City Council Agenda March 7, 2023
Disabled Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at [email protected], or (707) 665-3622, at least 48 hours in advance of the meeting.
Closed Captioning/Live Transcription: This meeting will be transcribed live via the Zoom platform. Zoom attendees running Zoom version 5.0.2 or higher will be able to see the transcription at the bottom of their personal Zoom screen.
Learn more at https://support.zoom.us by searching “closed captions.” Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum of conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2021-01 III.B.1.)
Public Comment (Action Items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.
Public Comment (Non-Action Items): Public comment on non-action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.
Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).
City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy is available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Ave, Cotati, CA, during the City’s posted business hours.
Those wishing to address the Council are asked to complete a speaker card and give it to the Deputy City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the Deputy City Clerk in preparing the City Council meeting minutes.
I. CALL TO ORDER
Members of the public can participate in the meeting at City Hall, 201 W Sierra Ave, or online by pasting the following link into your web browser:
https://us02web.zoom.us/j/87249520860?pwd=SXhySFJ2M2FFcWtTWE04a2ovdlhl QT09
II. PUBLIC COMMENT
Pursuant to California Government Code section 54954.3(a), members of the public wishing to address the Council/Board may do so at the beginning of the special meeting, and such comments shall be limited to the special meeting topic.
III. STUDY SESSION
Cotati City Council Agenda March 7, 2023
1. STUDY SESSION ON STRATEGIC PLANNING FOR FISCAL YEAR 2023- 2024
Study Session on Strategic Planning for Fiscal Year 2023-2024. No action will be taken by the City Council.
IV. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Station on or before March 3, 2023 6:00 pm.
/s/ Kevin Patterson, Deputy City Clerk
Cotati City Council
Agenda Staff Report
Item type: STUDY SESSION
To: City Council
Subject: Study Session on Strategic Planning for Fiscal Year 2023-2024 Date: March 07, 2023
Written by: Damien O'Bid, City Manager
Recommendation
Study Session on Strategic Planning for Fiscal Year 2023-2024. No action will be taken by the City Council.
Attachments:
HdL California Consensus Forecast - Quarter 3, 2022 (PDF) Council Goals FY 2023-2024 DRAFT (DOCX)
FY 22-23 Administrative Services Accomplishments (PDF)
FY 22-23 Community Development Accomplishments (PDF)
FY 22-23 City Manager Accomplishments (PDF)
FY 22-23 Police Accomplishments (PDF)
FY 22-23 Public Works Accomplishments (PDF)
FY 23-24 Administrative Services Projects (PDF)
FY 23-24 Community Development Projects(PDF)
FY 23-24 City Manager Projects (PDF)
FY 23-24 Police Projects (PDF)
FY 23-24 Public Works Projects (PDF)
3.1 Packet Pg. 4
Delivering Revenue, Insight and Efficiency to Local Government Since 1983 HdL provides relevant information and analyses on the economic forces affecting California’s local government agencies. In addition, HdL’s Revenue Enhancement and Economic Development Services help clients to maximize revenues.
888.861.0220 | [email protected] | hdlcompanies.com
CALIFORNIA FORECAST
SALES TAX TRENDS & ECONOMIC DRIVERS
DECEMBER 2022
Mono County, CA
3.1.a
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Attachment: HdL California Consensus Forecast - Quarter 3, 2022 (City Council Strategic Planning Study Session FY 23-24)
STATEWIDE
SALES TAX TRENDS
2022/23 | 2023/24 2022/23 | 2023/24
Overview: Over the last few months, slight inflation improvements materialized in various industries, however real change has yet to take hold. Households remain nervous about the economy sliding into a recession. Nevertheless, customer spending remained strong through the holiday season. Experts vary on whether a recession will occur and to what extent. Unemployment rates remain a key indicator of whether this adverse economic situation will occur. From a sales tax perspective, the forecast does reflect a slowdown in taxable merchandise spending to 0.4% in FY 2023/24 as the higher cost of utilities, food and other necessities limit dollars available for discretionary and non-essential items.
Food/Drugs 1.1% | 2.0%
Grocery stores saw a 3% increase on the sale of taxable goods this past quarter, due to the uptick in food costs. Recent polls showed cannabis usage and related revenues declined due to escalated product costs. Cannabis tax continues to be an alluring revenue source and many recent voter-approved measures will likely increase the permitted licenses throughout the state. Like other areas of this projection, a pullback in consumer spending keeps the estimates up only 1% in FY 2022/23, though spending in FY 2023/24 and beyond should grow at a more traditional rate.
Fuel/Service Stations .4% | -7.7%
While war and global economic uncertainty caused petroleum per barrel costs to skyrocket last spring, gas prices have steadily dropped for two consecutive quarters. As of December 2022, the average per gallon rate is at its lowest point in 2022 and will continue to experience downward pressure. Other factors helping lower the associated sales tax include reduced oil barrel, diesel, and jet fuel prices, paring back on both consumption and demand for fuel and volatility tied to Federal Reserve interest rate adjustments. Due to recent results and outlooks, our forecast for actual sales tax receipts for the next three quarters (Q4’22-Q2’23) has been lowered. FY 2023/24 should see a decrease from the prior year’s historic gains linked to the events noted herein.
General Consumer Goods 0.9% | -0.1%
Consumer spending and strong demand sustained positive sales tax receipts from general consumer goods retailers throughout the summer. Local tax receipts came in as expected for the third quarter of the year reflecting positive, yet modest gains. Trends observed this past spring were extended, reinforcing the impact that rising prices and elevated borrowing costs are having on low to middle income households. This was most apparent in the apparel categories.
During the 2022 summer gas price peak, tax proceeds from discount department stores selling fuel increased due to shoppers wanting to purchase inexpensive fuel. HdL predicts returns will remain flat with a possible mild slowdown mid-2023. Beyond inflation and interest rates, low personal savings rates combined with growing credit card usage might indicate future headwinds for consumers.
Autos/Transportation 2.9% | -3.0%
Auto inventory available for sale is finally increasing from historic lows after recent supply chain disruptions and computer chip shortages ease. The lack of inventory caused the prices for both new and used vehicles to soar. However, the market now appears to be at an inflection point. Prior to the recent shift, expensive trucks and SUVs were in demand and US manufacturers overproduced.
Now consumers prefer less costly, fuel-efficient vehicles which were in short supply amid summer’s high gas prices. Additionally, used car prices are declining on the wholesale market as quantities rise. Escalated financing costs bring additional uncertainty to a market already squeezed by affordability concerns. These factors are expected to crimp auto demand and result in a minor dip in revenue growth in the next fiscal year.
Building/Construction 4.3% | 1.0%
Statewide construction permit data continues to reflect vigorous growth as permit values rose 23% during the summer, the fourth consecutive quarter of growth. While this is a good sign, the San Joaquin Valley had signs of a slowdown as the majority of counties reported lower YTD permit values. Demand for new hotels, parking garages and office space remains strong. Higher mortgage interest rates dampened construction of single-family homes, but new construction has not stopped. The increased borrowing rates are fueling renovations on existing properties, and home improvement centers are reporting contractors still have sizeable project backlogs.
Construction material costs remain above pre-pandemic levels.
Pricing will be offset by major Infrastructure and Investment Jobs Act (IIJA) funded projects in 2023 and the corresponding demand for materials. By FY 2024/25, construction patterns will normalize as mortgage rates moderate and the mix of construction projects favors single-family homes more heavily.
Business/Industry 5.1% | 2.0%
The Business and Industry group swelled 10% during the Q3 sales period with most of the group’s 21 unique business types expanding.
Comprising 24% of this category’s revenues, fulfillment centers surged 11.5%, boosted by early online holiday shopping. Industrial growth continued with strong demand, high cost of materials and a slight relief in supply chain and labor challenges. Project-related buying pushed the electrical equipment sector up double digits while technology investments and other B2B needs buoyed business services outcomes. HdL projects solid growth through the end of 2022, and modest overall improvement in 2023, into early 2024.
Given the unique composition of this group, predictions vary based on the size and character of local businesses and industry taxpayers within each community.
TOTAL 3.8% | 0.4%
2022/23 | 2023/24
HdL Companies Consensus Forecast
December 2022
While Proposition 172 (1/2 Cent for Public Safety) growth projections closely track with the statewide Bradley-Burns, calculations vary somewhat due to the state’s allocation methodology. HdL forecasts a statewide increase of 3% for fiscal year 2022/23 and .46% for 2023/2024. As some counties rebound from significant sales tax losses these past two years, and the Bradley-Burns allocations were adjusted to reflect direct allocations for some internet-related sales, Proposition 172 pro-rata factors have shifted significantly for many counties.
3.1.a
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Attachment: HdL California Consensus Forecast - Quarter 3, 2022 (City Council Strategic Planning Study Session FY 23-24)
NATIONAL AND STATEWIDE
ECONOMIC DRIVERS
U.S. Real GDP Growth 0.8% | 2.5%
National GDP has functionally stagnated; it was roughly the same level in Q3 of 2022 as it was in Q4 of 2021. During that period, prices in the U.S. rose sharply. In response to both underlying inflation and the Federal Reserve’s rate hikes, interest rates have shot up, rising from record lows to levels that align with long term historical averages.
While interest rates are not high from a long run perspective, their rapid increase from such a low floor has sent asset markets reeling.
Today’s economy is fragile and highly susceptible to further negative shocks. Beacon Economics does not view a recession as a foregone conclusion as many other forecasts have suggested. However, we acknowledge that certain choices by policymakers in the months ahead could trigger an economic crisis.
U.S. Unemployment Rate 3.9% | 4.4%
The U.S. economy is not currently in a recession despite the lack of overall GDP growth. Despite the addition of 4 million payroll jobs since the start of this year, the U.S. unemployment rate remains well below 4%, and the job openings rate is at 6.3%, well above the pre-pandemic peak of 4.8%. At the same time, industrial production is at a record high, manufacturing orders are still rising and overall inventories remain low. The U.S. economy is clearly operating at capacity, the exact opposite of what economists refer to as a ‘recession’ — a period during which an economy, driven by some type of negative shock, produces less than it could. In contrast, today’s economy is one that is running at full speed. The U.S. is struggling with meeting demand, rather than a lack of demand.
CA Unemployment Rate 3.7% | 3.9%
Employers in the state have struggled to hire workers and fill positions.
Typically, there are more unemployed workers in the state than there are job openings, but since the outbreak of the pandemic, this paradigm has flipped. Since October 2021, there have been more job openings in California than there are workers to fill these positions, meaning that worker availability has been the primary constraint on job growth in the state.
CA Total Nonfarm
Employment Growth 3.4% | 1.9%
In October, California’s economy reached a milestone, having finally recovered all jobs that were lost during the outset of the pandemic.
The state reached this milestone more slowly than the national economy and many other states, because California is experiencing a pronounced labor shortage. States that exhibited labor force expansion have also had the highest job growth, while job counts have yet to recover to pre-pandemic levels in states where the labor force contracted significantly. This phenomenon has also played out regionally within California, with job recovery closely tied to labor force expansion in many counties across the state.
CA Residential
Building Permits 123,921 | 106,724
To meaningfully lower the costs of home ownership in California, the supply of housing must increase, particularly in the state’s largest metropolitan areas. California, given its high housing prices, is a net exporter of workers with lower levels of earnings and formal education, and a net importer of workers with higher levels of formal education. This represents a key policy challenge for the state as the economy produces (and needs) jobs that pay a range of wages. Ultimately, California, and particularly its large metropolitan areas, needs to allow more housing development to increase overall supply and prevent its lowest income workers from being priced out of the state.
CA Median Existing
Home Price $651,840 | $606,891
The drop in home sales has led to an increase in the number of available homes on the market, although the current level remains far below pre-pandemic inventories. This means that, despite the drop-off in sales, housing supply in the state remains incredibly constrained. Tight housing supply will have two consequences. First, when interest rates begin to fall, the consequent increase in buyers will again place upward pressure on housing prices. Second, while prices can and may go lower (prices have already started to turn down slightly), there is not enough supply in the market to provide the type of overhang that could lead to acute price declines.
2022/23 | 2023/24 2022/23 | 2023/24
Scan to view the HdL California Consensus
Forecast 3Q22 webinar recording. Email
[email protected] to learn more.
HdL Companies Consensus Forecast
December 2022
STATEWIDE
SALES TAX TRENDS
Restaurants/Hotels 8.6% | 2.5%
Restaurant receipts once again improved compared to prior quarter filings, yet the increases are the result of higher menu prices compensating for slower foot traffic. Despite increased admission costs in the entertainment industry, the demand for experiences was high and Q3 recorded the largest percentage improvement over the comparable period. Regional performance varied, impacted by tourism trends and the return to office on a limited basis. Per the National Restaurant Association survey, 77% of consumers planned to order from restaurants during the holidays, which suggests visits lag 2019 levels. Ever-increasing prices and continued recovery are pushing hotels and leisure/entertainment to post strong gains.
Though leisure travel remains hearty, business travel has yet to rebound. The restaurant and hotel industries do not expect patron prices to decrease, keeping the group’s forecast at an all-time high.
State and County Pools 6.2% | 4.5%
The combined efforts of online activities anchored to conveniences, access to large volumes of merchandise, and quick shipment pledges helped trigger 7% greater use taxes. Following earlier trends, gains came primarily from private party auto sales and small value business-based purchases. General retail sales have been flat or down in the pools this calendar year. Trends show a shift away from mobile ordering as individuals spent more on travel and/or experiences. E-commerce makes up about one sixth of overall retail sales and is predicted to grow modestly in the years ahead. Initial holiday shopping data divulged online spending up 8% as many merchants discounted products to move out bloated inventories.
The percentage increases listed for this group reveal increased demand from industrial and equipment related orders along with greater cost of goods on the consumer front.
2022/23 | 2023/24 2022/23 | 2023/24
3.1.a
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Attachment: HdL California Consensus Forecast - Quarter 3, 2022 (City Council Strategic Planning Study Session FY 23-24) Beacon Economics LLC
310.571.3399 | BeaconEcon.com
Beacon Economics has proven to be one of the most thorough and accurate economic research/analytical forecasting firms in the country. Their evaluation of the key drivers impacting local economies and tax revenues provides additional perspective to HdL’s quarterly consensus updates. The collaboration and sharing of information between Beacon and HdL helps both companies enhance the accuracy of the work that they perform for their respective clients.
HdL Companies
888.861.0220 | [email protected] | hdlcompanies.com California’s allocation data trails actual sales activity by three to six months. HdL compensates for the lack of current information by reviewing the latest reports, statistics and perspectives from fifty or more economists, analysts and trade associations to reach a consensus on probable trends for coming quarters. The forecast is used to help project revenues based on statewide formulas and for reference in tailoring sales tax estimates appropriate to each client’s specific demographics, tax base and regional trends. 888.861.0220 | [email protected] | hdlcompanies.com
3.1.a
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Attachment: HdL California Consensus Forecast - Quarter 3, 2022 (City Council Strategic Planning Study Session FY 23-24) c:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5266.docx 2023-2024
GOALS AND OBJECTIVES
1. Goal: Ensure long-term vitality for the City.
a. Objective: Promote a balanced budget that meets the community vision for City services
b. Objective: Economic Development
i. ED Strategy
1. Business Attraction/Retention program
2. Removing barriers to market entry
3. Promotion of Cotati for businesses
ii. Revenue enhancement
c. Objective: Facilitate affordable housing, new development, and new infrastructure consistent with vision and goals of the General Plan and EIR
d. Objective: Preserve City infrastructure to meet community needs e. Objective: Actively pursue all feasible grant opportunities to implement identified projects
2. Goal: Actively work to mitigate and adapt to the impact of climate change, including wildfire preparation/adaptation, in accordance with adopted City Council policies.
3. Goal: Provide core services consistent with best in class community service levels. a. Objective: Ensure community safety and quality (Police, Planning, Building, Public Works and Code Enforcement)
b. Objective: Support high level core day-to-day services in all departments. c. Objective: Improve emergency preparedness, including wildfire preparedness. d. Objective: Update City regulations to respond to applicable legislative and legal changes
e. Objective: Provide convenient and reliable zoning, permitting, and development services
3.1.b
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Attachment: Council Goals FY 2023-2024 DRAFT (City Council Strategic Planning Study Session FY 23-24) c:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\5266.docx f. Objective: Represent City’s interest by participation in region-wide issues g. Objective: Pursue opportunities to improve service delivery, including joint procurement, leveraging internal and external staffing resources, and developing systems, polices and procedures to streamline processes and expand capabilities of staff
4. Goal: Promote community engagement to inform and encourage participation a. Objective: Develop programs, projects & processes to enhance community engagement
b. Objective: Continue to improve public information and awareness of programs and services
c. Objective: Explore possibilities of incorporating neighborhood level programming into City activities
5. Goal: Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength
a. Objective: Ensure that all city government operations are inclusive and equitable:
Fairness in hiring and promotions, greater opportunities in contracting, and equitable services to all residents.
b. Objective: Advance equity and health in partnership with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations.
3.1.b
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Attachment: Council Goals FY 2023-2024 DRAFT (City Council Strategic Planning Study Session FY 23-24) Projects Anticipated Status June 30, 2023
Investment Planning On-Going
Fixed Asset/Work Order Processes On-Going
Digital Records Workflow On-Going
Backflow Program/Code Review On Hold
IT Special Projects (AD, Licensing, Security, Itron, Etc.) On-Going (Modify) Hydrant Meter Process Update On-Going
IBS Payroll System Update On-Going
TOT Taxation Process/Documentation On-Going
Propose Two Year Budget Process (Multiyear Planning) On Hold Business License Audit/Process Review On-Going
Added
Financial Forecasting Complete
Payroll RFP Complete
Dog Licensing Complete
Fiber Connectivity Projects (City Hall & La Plaza Park) On-Going Purchasing Consolidation - Contract Routing and Digital Payables Processing Complete City Hall - IT Systems Consolidation and Updates (Network Infrastructure/SCADA) On-Going Copier Machines RFP/Replacement Complete
Admin Service Office Reconfiguration Complete
Reinstituted Utility Shutoff Program (Including Payment Plans and Extensions) Complete Department: Administrative Services
Accomplishments FY 22-23
3.1.c
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Attachment: FY 22-23 Administrative Services Accomplishments (City Council Strategic Planning Study Session FY 23-24) Projects Anticipated Status June 30, 2023
6th Cycle Housing Element Update Complete
5th Cycle Housing Element Program Implementation Complete 2023 Building Code Update (+GHG Measures) Complete
Bike and Pedestrian Master Plan Update On-Going
Santero Way Specific Plan Update On-Going
Economic Development 2.0-DSP Amendments (Co-Lead with CM) Complete Housing Administration On-Going
Implement New State Housing Legislation On-Going
Added
Woonerf Ordinance Complete
Urban Ag + Veronda Falleti Ranch Re-Zone Complete
Grand Jury Response-Affordable Housing Monitoring Complete Fossil Fuel Station Ban Complete
REACH Code Ordinance + Implementation Complete
ADU Marketing and Support Program-Pre-Approved Plans Complete Land Use 101 Presentation to new Council and Commission Complete 950 E. Cotati Ave Sales Agreement Complete
Recruit, Hire and Train New Permit Technician + Software Implementation Complete Update Planning Permit Applications On-Going
Parklet/Outdoor Dining Standards Complete
General Plan Annual Production Reports 2019-2021 Complete Enhanced Public Engagement-Neighborhood Meeting and On-Site Public Hearing Sign Requirement Codified Complete $160,000 SB 2 Grant Close Out Complete
$65,000 LEAP Grant Close Out Complete
Department: Community Development
Accomplishments FY 22-23
3.1.d
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Attachment: FY 22-23 Community Development Accomplishments (City Council Strategic Planning Study Session FY 23-24) Projects Anticipated Status June 30, 2023
Lead Digital File Management Program On-Going
Lead City Website Transition Complete
City Seal Redesign Complete
Veronda-Falletti Barn Design/Fundraising On-Going
Economic Development 2.0 (Co-Lead with CD) On-Going
Waste Franchise Negotiations Complete
Putnam Park (Intial Design) On-Going
Election 2022 Complete
Evaluate New Legislative Management Systems Complete
Ad Hoc Committee Projects as Needed On-Going
Broadband assessment, including current service providers (in ground. cellular, satellite), locations of current copper/fiber infrastructure, speeds offered, and cellular coverage in Cotati On-Going Added
Noise Ordinance Complete
St. Joseph Relinquishment Complete
On-Going COVID Response Measures Complete
City Council Team Building Complete
Fee Schedule Update Complete
Lead Sonoma County Mayors & Councilmembers and Draft New Bylaws Complete Veronda Falletti Ranch License Agreement Update Complete SB1383 Implementation Complete
Department: City Managers Office
Accomplishments FY 22-23
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Attachment: FY 22-23 City Manager Accomplishments (City Council Strategic Planning Study Session FY 23-24) Projects Anticipated Status June 30, 2023
Public Safety Blood Drive Complete
Bola Wrap Upgrade with Training On-Going
Vehicle, Pedestrian and Bicycle Safety Enforcement-LRSP Complete Expansion of SAFE Team Hours (24/7) & Lead SSU Expansion Complete Thomas Page Academy School Supply Drive Complete
Coordinate Hi-Lo Evacuation Drill Complete
De-Escalation, Implicit Bias and Mental Health Crisis Training Complete Electric Bicycle for Patrol with Training On Hold
Crime and Vehicle Accident Scene Mapping Complete
Noise Abatement with Registered Meter On-Going
Hand Held Narcotics Detector (Fentanyl) with Training On-Going Web-based Citizen Feedback Service On Hold
Added
Mid Year Police Report Complete
Deployed First Police Patrol EV Complete
Cop Logic (Citizen Reporting Tool) Complete
AB481 Equpment Resolution Complete
SSU Dispatch Contract Extension Complete
Department: Police
Accomplishments FY 22/23
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Attachment: FY 22-23 Police Accomplishments (City Council Strategic Planning Study Session FY 23-24) Status (projected as of 6/30/2023)
Projects (Final Budgeted CIP)
2023 Pavement Rehabilitation Complete
Kotate Park Improvements On-Going
Park and Ride Replacement On-Going
City Hall/Civic Center Window Replacement & Paint On-Going 2023 Pavement Preservation Complete
Old Redwood Highway Traffic Flow Improvements Project Complete Commerce Gateway Signage On-Going
Loretto & Marsh to McGinnis Pathway Resurfacing Complete Pocket Park Improvements Complete
Bicycle Pedestrian Safety Improvements Complete
Bench Installation at ORH and 116 Pedestrian Plaza Complete Putnam Park Improvements On-Going
Altman Acres LLAD Streetscape Refurbishment Complete
2020 Street Construction and Improvements (aka Quickstrike) Complete Highway 116/West Cotati Ave Intersection Safety Improvements On-Going Redwood Drive and Cypress Avenue Pavement Rehabilitation On-Going West Sierra Ave Sewer Replacement Complete
P-1: Portal Street, Mercantile, Aaron Main Replacement On Hold SCADA Water On-Going
SCADA Sewer On-Going
Annual Main Flushing Complete
EV Stations La Plaza Park On-Going
Veronda Falletti Ranch Barn On-Going
Unified Request Tracking On-Going
Added
Commerce Blvd Emergency Sewer Replacement Complete
Well 1a/Well 3 Treatment Renewal and Replacement Complete Dance Studio Water Damage Repairs Complete
Police/City Hall Station Fleet EV Charging Station Complete Tree removals City ROW near Vets Park, Cypress Tank Complete Traffic Signal Upgrades at E Cotati and Lancaster, Adrian Dr, Santero Wy Complete Replaced Mast Arm S/E Corner Hwy 116 and ORH Complete
Replaced Failed Booster pump motor Well 1a Complete
Replaced City Hall Sewer Lateral Complete
Repair of Athena Statue base Complete
Department: Public Works
Accomplishments FY 22-23
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Attachment: FY 22-23 Public Works Accomplishments (City Council Strategic Planning Study Session FY 23-24) Effective FTE
Day-to-Day Duties
Accounting 0.32
Accounts Payable 0.60
Accounts Receivables and Revenue 0.26
Admin Services Activities 0.14
Auditing 0.11
Backflow 0.09
Banking and Investments 0.45
Budget and Develop Financial Plans 0.32
Cannabis Permitting 0.01
Council Meetings 0.04
Customer Service 0.39
Provide Support for Operating Departments 0.10
Emergency Response 0.00
Financial Reporting 0.10
Labor Various 0.05
Miscellaneous 0.12
Incode Maintenance 0.01
Payroll 0.82
Purchasing 0.10
Staff Meetings 0.12
Technology and Phone 0.09
Training 0.06
Utility Billing 0.41
Sub-Total Day-to-Day 4.70
California Society of Municipal Finance Officers (CSMFO) 0.01 County Oversight 0.00
Sub-Total Regional Representation 0.01
Monthly Utility Billing 0.15 5a
BackFlow Program/Code Update 0.02 3a
Fixed Asset/Work Order Processes (Support) 0.08 1d
Website Dept. Page Update/New Social Media Content 0.13 4b IBS Payroll System Updates 0.10 3g
Hydrant Meter Process Update 0.11 3f
TOT Taxation Process/Documentation 0.14 1b.ii
Deposit Account Process Review 0.02 3b
Financial Policy Update Review 0.02 3d
Business Licensing Audits/Process Review 0.06 3e
Sub-Total Projects 0.83
Sub-Total Day-to-Day & Regional 4.72
Total w/Projects 5.55
Budgeted FTE 5.50
Regional Representation
Proposed Projects & City Council Goals/Objectives
Department Name: Administrative Services
FY 23-24
3.1.h
Packet Pg. 16
Attachment: FY 23-24 Administrative Services Projects (City Council Strategic Planning Study Session FY 23-24) Effective
FTE
Economic Development 0.04
Administration 0.46
Budget 0.01
Building 0.46
Cannabis Permitting 0.06
Code Enforcement 0.08
Committee/Commission/Council 0.07
Customer Service 0.56
Emergency Response 0.00
Grants 0.01
Housing 0.35
Long Range Planning 0.32
Meetings 0.18
Plan Check/Permitting 0.04
Reporting 0.03
Training 0.15
Encroachment Permits 0.02
Development Projects 0.29
Sub-Total Day-to-Day Duties 3.12
Regional Planning Representation 0.05
Sub-Total Regional Representation 0.05
Santero Way Specific Plan Update 0.16
Bicycle and Pedestrian Plan Update 0.21
Implement Housing Administration Program 0.34
Update Electric Permit Management Software 0.16
Monitor and Implement New State Housing Legislation 0.18 Post-Covid Economic Development Program 0.18
General Plan Saftey Element Update 0.10
Sub-Total Projects 1.33
Sub-Total Day-to-Day & Regional 3.17
Total w/Projects 4.49
Budgeted FTE 4.00
Note: Department includes contract Building Official and Code Enforcement Department Name: Community Development
FY 2023-24
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties
3.1.i
Packet Pg. 17
Attachment: FY 23-24 Community Development Projects (City Council Strategic Planning Study Session FY 23-24) Effective FTE Objectives
Day-to-Day Responsibilities (CM)
Administration 0.89
AV Room 0.02
Budget/Strategic Planning 0.03
Cannabis Permitting 0.02
City Council, City Council Meetings 0.30
Advisory Bodies (Measure G/Successor/PC/DRC) 0.02
Contracts/Agreements 0.07
Economic Development 0.04
Elections 0.02
Emergency Response 0.03
General 0.00
Human Resources (benefits management) 0.18
Labor/Personnel 0.00
Litigation/Risk Management 0.03
Mobile Home Rent Stabilization 0.00
Notary 0.00
Operations/Deparmental Oversight 0.21
Records and Policy Management 0.08
PRA Request/Subpoenas 0.00
Public Information & Outreach 0.22
Records and Policies 0.00
Recruitment 0.09
Personnel Management/MOU 0.03
Solid Waste Franchise Oversight 0.01
Departmental Training 0.08
Weed Abatement 0.00
Departmental/Project Support 0.00
Day-to-Day Responsibilities (REC)
Program Registration 0.03
Camps 0.58
Recreation Classes and Programs Management 0.30
City Manager Meetings 0.02
Facility Management 0.25
Instructor/Staff/Public/Customer Meetings 0.08
Special Events 0.36
Park Management 0.06
City Safety Program Oversight 0.04
Public Outreach 0.07
Training 0.07
Other Responsibilities 0.00
Sub-Total Day-to-Day Duties 4.23
Regional Representation
Representation at Regional Meetings and Coordination with Outside Groups 0.12 Rotary/Health Action Committee/CPRS/Other Outside Groups 0.05 Sub-Total Regional Representation 0.17
Department Name: City Manager's Office
FY 2023-2024
3.1.j
Packet Pg. 18
Attachment: FY 23-24 City Manager Projects (City Council Strategic Planning Study Session FY 23-24) Projects
Putnam & Sunflower Park Preliminary Design 0.10 1.d
Personnel Rules Update 0.20 3.d
CPOA/CPMA Negotiations 0.20 3.b
Records Management Project 0.10 3.b
Veronda Falletti Barn Preliminary Design 0.05 1.d
Continued Implementation of Equity Projects 0.20 5.a
Dogs in Parks Ordinance Update 0.10 3.a
Improve FIGR Coordination 0.05 3.f
Update Public Safety Messaging Procedures 0.05 3.c
Update Community Survey on Equity 0.05 5.a
Economic Development 0.20 1.b
Emergency Operations Update 0.10 3.c
Joint Procurement Coordination/Policy Update 0.08 3.g
Coordinate on Feasibility of Joint Housing JPA/Bond 0.05 1.c Countywide Broadband Improvement 0.08 3.f
Sub-Total Projects 1.60
Sub-Total Day-to-Day & Regional 4.39
Total w/Projects 5.99
Budgeted Effective FTE 6.50
3.1.j
Packet Pg. 19
Attachment: FY 23-24 City Manager Projects (City Council Strategic Planning Study Session FY 23-24) Effective
FTE
PD-Patrol 6.12
PD- General Time 3.77
PD-General Dispatching 2.69
PD-Administration 1.24
PD-Shift Coverage 0.69
PD-Training 0.67
PD-Administration-Chief & Lieutenant 0.52
PD-Records-General 0.46
PD-Report Writing 0.32
PD-Office Duty 0.30
PD-Evidence 0.26
PD-Parking Enforcement 0.24
PD-Citations 0.19
PD-Meetings-Staff Meetings 0.12
PD-OTS Grant 0.12
PD-Community Oriented Policing (COP) 0.08
PD-Investigation 0.08
PD-Cannabis Permitting 0.06
PD-HR 0.06
PD-Discovery 0.06
PD-Fleet 0.06
PD-Records-Warrants 0.06
PD-Community Outreach 0.05
PD-Late Detail 0.05
PD-Meetings-Council Meetings 0.05
PD - Tasks with Less than .05 FTE 0.48
Dog License, DOJ Reporting, Court, ABC Grant, K-9 Training, Media, Late Arrest, Budget, Emergency Response, and Scheduling
18.78 PD-Meetings-Regional Meetings 0.05
County Emergency Management Committee (Police Chief’s Representative) UASI Fund Committee
Sonoma County Police Chief’s Association member
Sonoma County Training Managers (Chief’s Representative) Sonoma County I/LEADS and CAD (Computer System)
0.05 Department Name: Police
FY 23-24
Sub-Total Regional Representation
Total Day-to-Day
Regional Representation
Day-to-Day Duties
3.1.k
Packet Pg. 20
Attachment: FY 23-24 Police Projects (City Council Strategic Planning Study Session FY 23-24) Department Name: Police
FY 23-24
EV Cameras integrated with Axon Cloud Storage 0.01 2/3a K9 Replacement (Scent Tracking Dog) 0.08 3c
Return Supervision 1 LT 2SGTs 2 Corporals 0.03 3b
Hi-Lo Evacuation Drill 0.01 2/3c
Full Deployment of BOLA Wrap 0.01 3a
Annual Police Report 0.07 4b
Midyear Police Report 0.03 4b
Vehicle, Pedestrian, Bicycle Safety/Enforcement 0.07 3a Patrol Electric Vehicle Deployment 0.01 2.00
Dispatch Support FTE 0.03 3b
Community Outreach TPA, NNO, Coffee with a Cop 0.03 4a/4b Social Media 0.03 4b
Crisis Intervention Training All Staff 0.03 3b
Continued De-Escalation Tactics and Implicit Bias Training 0.03 3b SSU Police Internship 0.00 5b
Police Officer Recruiting with Focus on Equity and Inclusion 0.07 5a PSAP Upgrade 0.03 3a
0.40 18.83
19.23 Budgeted FTE 22.40
Sub-Total Projects
Proposed Projects & City Council Goals/Objectives
Sub-Total Day-to-Day & Regional
Total w/Projects
3.1.k
Packet Pg. 21
Attachment: FY 23-24 Police Projects (City Council Strategic Planning Study Session FY 23-24) Total
Hours/W
eek
Effective
FTE Division Day-to-Day Duties
1.9 0.06 Engr Strategic Planning
0.7 0.02 Engr Budgets
1.1 0.03 Engr Building Permit Review
0.2 0.00 Engr Emergency Response
2.0 0.06 Engr Encroachment Permits
6.6 0.19 Engr General Admin
7.1 0.21 Engr Other
0.9 0.03 Engr Safety
3.9 0.11 Engr Staff Meetings
0.2 0.01 Engr Private Development Review
0.4 0.01 Other Accident Repairs
0.0 0.00 Other Emergency Response
5.2 0.15 Other Event Assistance
0.4 0.01 Other General Admin
0.1 0.00 Other Staff Meetings
0.1 0.00 Streets Emergency Response
50.2 1.45 Streets Maintenance
3.6 0.10 Streets USA Markouts
4.1 0.12 Streets Vehicle Maintenance
0.0 0.00 Stormwater Emergency Response
9.5 0.28 Stormwater Maintenance
1.3 0.04 Stormwater MS4
0.1 0.00 Buildings Emergency Response
12.7 0.37 Buildings Maintenance
0.0 0.00 Parks Emergency Response
0.1 0.00 Parks Falletti Ranch
16.5 0.48 Parks Landscape Maintenance Services
0.4 0.01 LLAD Lighting & Landscape Assess't Districts/218-Landscape Districts-Allocated
0.0 0.00 LLAD Lighting & Landscape Assess't Districts/Zone 7-Garden Gate (Dyquisto)
0.0 0.00 LLAD Lighting & Landscape Assess't Districts/ Zone 9-Santero Way (Santero)
0.1 0.00 LLAD Lighting & Landscape Assess't Districts/ Zone 10-Altman Acres (Old Red)
0.4 0.01 Water Emergency Response
56.0 1.62 Water Maintenance
0.4 0.01 Water Water Conservation
0.3 0.01 Sewer Emergency Response
0.9 0.03 Sewer Flushing/Cleaning
0.8 0.02 Sewer Maintenance
0.0 0.00 Sewer Permit Inspections
191.6 5.54 Sub-Total Day-to-Day
Division Regional Representation
0.0 0.0 Engr Regional Climate Protection Authority (RCPA), TAC
0.1 0.0 Engr On-Going PG&E Coordination
1.1 0.0 Streets SCTA, TAC
0.0 0.0 Streets Sonoma-Marin Area Rail Transit (SMART), TAC
0.0 0.0 Streets Community Development Commission (CDC), TAC
0.1 0.0 Streets On-Going Caltrans Coordination
0.0 0.0 Utilities RRWA, Working Group and Board of Directors
1.9 0.1 Water SCWA WAC & TAC
0.0 0.0 Water Groundwater Sustainability Agency (GSA)
0.0 0.0 Water Salt and Nutrient Monitoring and Reporting Program
0.1 0.0 Sewer Subregional Wastewater Treatment System, TAC
0.0 0.0 SW Flood Control District 1A, Advisory Group
0.5 0.0 SW MS4 Storm Water Permit Copermittee Workgroup
3.8 0.1 Sub-Total Regional Representation
Division Projects (Source: Cleargov FY2024 Capital Budgeting (As of 3/1/2023
1.5 0.0 Streets Park and Ride Replacement (Construction)
1.5 0.0 Parks Kotate Park Improvements (Construction Close-Out)
1.5 0.0 Streets 2024 Street Preservation
1.5 0.0 Parks Putnam Park Improvements (Design)
1.5 0.0 Grants Sunflower Park (Design)
Department Name: Public Works
FY 23-24
3.1.l
Packet Pg. 22
Attachment: FY 23-24 Public Works Projects (City Council Strategic Planning Study Session FY 23-24)
1.5 0.0 Streets Gateway Signage
1.5 0.0 Parks Veronda Falletti Ranch Barn(s) (Design)
1.5 0.0 Buildings Civic Center Parking Lot Improvements
1.5 0.0 Streets Annual Bicycle Pedestrian Safety Improvements Project
1.5 0.0 Grants Hwy 116/West Cotati Ave Intersection Safety Improvements (Design)
1.5 0.0 Grants Redwood Drive and Cypress Avenue Pavement Rehabilitation
1.5 0.0 Grants Wastewater System Emergency Generator Project
1.5 0.0 Grants Sidewalk Gap Closures (Design)
1.5 0.0 Water "Water ATM" Project
1.5 0.0 Sewer Cypress Avenue Sewer Replacement
1.5 0.0 Sewer SCADA Replacement - Sewer
1.5 0.0 Water SCADA Replacement - Water
25.5 0.7 Sub-Total Projects
25.5 0.7
Subtotal Day-to-day and Regional
Total w/Projects
6.4 Budgeted FTE
8.0 3.1.l
Packet Pg. 23
Attachment: FY 23-24 Public Works Projects (City Council Strategic Planning Study Session FY 23-24)