Cotati City Council
April 4, 2023

Effective FTE
Day-to-Day Duties
Accounting 0.32
Accounts Payable 0.60
Accounts Receivables and Revenue 0.26
Admin Services Activities 0.14
Auditing 0.11
Backflow 0.09
Banking and Investments 0.45
Budget and Develop Financial Plans 0.32
Cannabis Permitting 0.01
Council Meetings 0.04
Customer Service 0.39
Provide Support for Operating Departments 0.10
Emergency Response 0.00
Financial Reporting 0.10
Labor Various 0.05
Miscellaneous 0.12
Incode Maintenance 0.01
Payroll 0.82
Purchasing 0.10
Staff Meetings 0.12
Technology and Phone 0.09
Training 0.06
Utility Billing 0.41
Sub-Total Day-to-Day 4.70
California Society of Municipal Finance Officers (CSMFO) 0.01 County Oversight 0.00
Sub-Total Regional Representation 0.01
Monthly Utility Billing 0.15 5a
BackFlow Program/Code Update 0.02 3a
Fixed Asset/Work Order Processes (Support) 0.08 1d
Website Dept. Page Update/New Social Media Content 0.13 4b IBS Payroll System Updates 0.10 3g
Hydrant Meter Process Update 0.11 3f
TOT Taxation Process/Documentation 0.14 1b.ii
Deposit Account Process Review 0.02 3b
Financial Policy Update Review 0.02 3d
Business Licensing Audits/Process Review 0.06 3e
Sub-Total Projects 0.83
Sub-Total Day-to-Day & Regional 4.72
Total w/Projects 5.55
Budgeted FTE 5.50
Regional Representation
Proposed Projects & City Council Goals/Objectives
Department Name: Administrative Services
FY 23-24
Added to Item IV.3