RESOLUTION NO.
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL AWARDING THE CIVIC
CENTER PAINTING PROJECT TO KBI PAINTING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE ANY REQUIRED AMENDMENTS TO BOTH THE
CONSTRUCTION CONTRACT AND THE RELATED CONSTRUCTION
MANAGEMENT AGREEMENT
WHEREAS, the City’s Capital Plan includes efforts to upgrade and maintain City buildings and facilities, and recently, the City has completed replacing the roof on the Community Center, approved contracts for the partial window replacement project for City Hall and replacing Community Center windows, and has now completed the design and received bids to paint City Hall, the Community Center, and the Cotati Room; and
WHEREAS, on May 25, 2021, City Council adopted Resolution 2021-21, approving Amendment Number 2 to the Professional Services Contract with Moe Engineering to add funding for the design, bid assistance, and Construction Management services for the Civic Center Painting Project, and Moe Engineering has completed the design and the project advertised for bidding last month; and
WHEREAS, on March 28, 2023, seven bids were received and opened with the low bid in the amount of $46,461, and the high bid of $130,000, and the bid summary and low bid proposal are attached; and
WHEREAS, the low bid is from KBI Painting and is 48 percent below the engineer’s cost estimate of $90,000, and the discrepancy between the low bid and Engineer’s Estimate is attributed to a conservatively high Engineer’s Estimate and a competitive bidding environment; and
WHEREAS, the low bid was reviewed, and Staff has determined it to be responsive and recommends it for award; and
WHEREAS, the construction plans are available upon request from the Public Works Department at City Hall and on the Capital Projects, website accessed via Cotaticity.org, and work consists of painting the exterior of City Hall, the Community Center, and the Cotati room; and
WHEREAS, work is not to begin until the City Hall and Community Center window replacement projects are substantially complete which is expected by May 1, 2023, and, accounting for contract processing, submittals (including verifying the colors), work can be expected to begin June 1 and be completed by June 30, 2023; and WHEREAS, Staff are requesting approval of construction funding totaling $76,461, including a construction contract total of $46,461, and contingency allowance of $30,000; and WHEREAS, including previously approved funding for the Project Management and Construction Management Agreement with Moe Engineering of $20,044, the total proposed Project budget is $96,505; and
WHEREAS, the total proposed budget for the Civic Center Painting Project of $96,505, is included within the available budget encumbered within the Civic Center Windows and Exterior Repairs Project, and as such, no additional budget appropriation is deemed needed at this time; and
WHEREAS, this Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Civic Center Painting Project is a minor alteration of an existing structure, therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED THAT the City of Cotati City Council hereby:
1. Awards the Civic Center Painting Project construction contract to BKI Painting for an amount of $46,461, and
2. Authorizes a project contingency of $30,000, and
3. Acknowledges that, accounting for the existing professional services agreement with Moe Engineering of $20,044, the total Project budget is $96,505, and
4. Authorizes the City Manager to execute any required change orders to the construction contract and amendments to related professional service agreements, for a combined total authorized project budget in an amount not to exceed $96,505.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the April 11th, 2023, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
Bid Tab Painting Project (PDF) KBI
Painting Inc Bid (PDF)