SPECIAL REVENUES
& INTERNAL
SERVICE FUNDS
Fiscal Year 2023/24
City of Cotati
Session Date : April 18, 2023
1 Study Session Overview
Tentative Schedule
Budget Study
Special Revenues
Internal Service Funds
Packet Provided Schedules
Special Revenue Funds Workbook
Landscape and Lighting Districts Detailed Workbooks
Internal Service Funds Workbooks
2 Tentative Schedule
3 Strategic Planning Session
•Developed City Objectives/Goals
Budget Focus
•Strategic Projects
March 7, 2023
City Objectives Revisit
Budget Study Session
•General Fund
•Revenues
•Expenditures By Departments
April 4, 2023
Budget Study Session
•Special Revenues
•Internal Service Funds
•Enterprise Funds
•Capital Projects
•Transfers In and Outs
April 18, 2023
Budget Adoption
May 25, 2023
SPECIAL REVENUES
Proposed Budget for FY 2023/24
4 What are Special Revenue
Funds?
5 ◦ Special Revenue Funds are a group of
accounts established by a government
for restricted use to ensure that certain
revenue sources are used or earmarked
only for their specific purpose.
◦ This Special Revenue Fund type may be
used to account for the proceeds of
specific revenue sources that are legally
restricted or restricted by City Council
policy for a specified purpose.
What are Cotati’s Special Revenue Funds COMMUNITY DEVELOPMENT • In-LieuInclusionary
Housing
• Bed Tax
• Linkage -
Affordable
Housing
• Special
Fund
PIUBLIC WORKS • Traffic
Mitigation
• Park In Lieu
• Comm. Dev.
Block Grants
• Gas Taxes
• MTC Street
• Community
Facilities Dist.
• RMRA
• Parks
Measure M
POLICE DEPARTMENT
•Public
Safety
•K9
Program
CITY MANAGER
•PEG Grant
•So.
Sonoma
Business
Park
•Excess
Bond
Proceeds
6 Special Revenue Highlights
All Special Revenue Funds revenues are considered consistent with prior years with the following notes:
Gas Tax & RMRA* - Revenues are subject to volatility in gas pricing. Traffic Mitigation Fund
Reduced Current Year Due to Timing of Developments
Balance from Rohnert Park Pushed For Timing of SOMA Project 2021/22 Balance is Primarily due to Kessing Ranch (SCIP Program**) Park In-Lieu
Reduced Current Year Due to Timing of Developments
K-9 Program
Purchase and Training of Scent Tracking Dog in 2023/24 Fully funded by Contributions from Measure S/General Fund. In-Lieu Inclusionary Housing/Linkage Affordable Housing Expenditures to be designated with projects.
Bed Tax and Parks Measure M – Kotate Park Capital Project Disability Access and Education Revolving Fund***
No currently proposed projects/training
7 Information Ref - * https://www.californiacityfinance.com/LSR2301.pdf ** https://cscda.org/infrastructure-finance-programs/
*** https://www.dgs.ca.gov/CCDA/Resources/CCDA-Resources-List/Disability-Access-and-Education-Revolving-Fund Landscaping & Lighting Districts
Fund Balances
8 -$30
-$20
-$10
$0
$10
$20
$30
$40
2019-2020
Total Activity
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
EST Actuals
2023-2024
Proposed
Thousands
Fund: 240 - LLAD ZONE 1 - VALPARAISO VISTA Fund: 241 - LLAD ZONE 2 - QUAIL HOLLOW Fund: 242 - LLAD ZONE 3 - SOMMERS Fund: 243 - LLAD ZONE 4 - MACKLIN I Fund: 244 - LLAD ZONE 5 - SIERRA MEADOWS Fund: 245 - LLAD ZONE 6 - OAK KNOLL Fund: 246 - LLAD ZONE 7 - GARDEN GATE Fund: 247 - LLAD ZONE 8 - PARK MEADOWS Fund: 248 - LLAD ZONE 9 - SANTERO WAY Fund: 249 - LLAD ZONE 10 - ALTMAN ACRES 9 $0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
2019-2020
Actual
2020-2021
Actual
2021-2022
Actual
2022-2023
Adopted
2022-2023
EST Actuals
2023-2024
Proposed
MILLIONS
Special Revenues Funds Trends
Budgeted Revenues and Expenditures
Total Revenue: Total Expense: Ending Fund Balance:
INTERNAL
SERVICE FUNDS
An internal service fund is
any fund that is used to
account for the financing
of goods or services
provided by one
department or agency to
other departments or
agencies of the
governmental unit, or to
other governmental units,
on a cost reimbursement
basis.
Currently the City utilizes a
Vehicle Replacement
Fund and a Compensated
Absences Fund for these
purposes.
Internal Service Funds
Budget Highlights
Maintains appropriate
reserve to meet
expenses and build
limited reserves for
future fund resiliency
Proposed schedule for
vehicle replacement
includes replacement of
aged equipment and
purchase new
equipment
Compensated
absences for Fiscal Year
22/23 proposed based
on meeting current
payout expectations
Compensated
Absences Expenditures
and Revenue are
allocated Based on
General FTE of Liability
Vehicle
Replacement
Continued Investment of $361K includes
• Replacement of :
• Two Police Interceptor SUV’s
• Evaluating fuel efficient/EV
• Pending Public Works Flatbed Dump Truck
Replacement
• New Equipment- Various as needed
• Repairs & Maintenance of Existing Fleet
Compensated Absences Fund
Designed to maintain the
government wide
compensated absences
liability by billing out
proportionate usage and
balance to the appropriate
funds and departments.
Balances are increased to
address estimated changes
in Salaries and Benefits
Schedules
14