Effective FTE Objectives
Day-to-Day Responsibilities (CM)
Administration 0.89
AV Room 0.02
Budget/Strategic Planning 0.03
Cannabis Permitting 0.02
City Council, City Council Meetings 0.30
Advisory Bodies (Measure G/Successor/PC/DRC) 0.02
Contracts/Agreements 0.07
Economic Development 0.04
Elections 0.02
Emergency Response 0.03
General 0.00
Human Resources (benefits management) 0.18
Labor/Personnel 0.00
Litigation/Risk Management 0.03
Mobile Home Rent Stabilization 0.00
Notary 0.00
Operations/Deparmental Oversight 0.21
Records and Policy Management 0.08
PRA Request/Subpoenas 0.00
Public Information & Outreach 0.22
Records and Policies 0.00
Recruitment 0.09
Personnel Management/MOU 0.03
Solid Waste Franchise Oversight 0.01
Departmental Training 0.08
Weed Abatement 0.00
Departmental/Project Support 0.00
Day-to-Day Responsibilities (REC)
Program Registration 0.03
Camps 0.58
Recreation Classes and Programs Management 0.30
City Manager Meetings 0.02
Facility Management 0.25
Instructor/Staff/Public/Customer Meetings 0.08
Special Events 0.36
Park Management 0.06
City Safety Program Oversight 0.04
Public Outreach 0.07
Training 0.07
Other Responsibilities 0.00
Sub-Total Day-to-Day Duties 4.23
Regional Representation
Representation at Regional Meetings and Coordination with Outside Groups 0.12 Rotary/Health Action Committee/CPRS/Other Outside Groups 0.05 Sub-Total Regional Representation 0.17
Department Name: City Manager's Office
FY 2023-2024
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.
Projects
Putnam & Sunflower Park Preliminary Design 0.10 1.d
Personnel Rules Update 0.20 3.d
CPOA/CPMA Negotiations 0.20 3.b
Records Management Project 0.10 3.b
Veronda Falletti Barn Preliminary Design 0.05 1.d
Continued Implementation of Equity Projects 0.20 5.a
Dogs in Parks Ordinance Update 0.10 3.a
Improve FIGR Coordination 0.05 3.f
Update Public Safety Messaging Procedures 0.05 3.c
Update Community Survey on Equity 0.05 5.a
Economic Development 0.20 1.b
Translation of public safety/health/emergency web pages into Spanish 0.03 5.a Emergency Operations Update 0.10 3.c
Investigate models of civilian oversight for police 0.20 3.a Analyze RIPA, Crime data/Recommendations 0.20 3.a
Investigate e-bike/scooter share program for Cotati 0.05 2.a Joint Procurement Coordination/Policy Update (including exploring DBE criteria) 0.08 3.g Coordinate on Feasibility of Joint Housing JPA/Bond 0.05 1.c Countywide Broadband Improvement 0.08 3.f
Investigate library options in Cotati 0.05 -
Sub-Total Projects 2.13
Sub-Total Day-to-Day & Regional 4.39
Total w/Projects 6.52
Budgeted Effective FTE 6.50
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.
Effective
FTE
Economic Development 0.04
Administration 0.46
Budget 0.01
Building 0.46
Cannabis Permitting 0.06
Code Enforcement 0.08
Committee/Commission/Council 0.07
Customer Service 0.56
Emergency Response 0.00
Grants 0.01
Housing 0.35
Long Range Planning 0.32
Meetings 0.18
Plan Check/Permitting 0.04
Reporting 0.03
Training 0.15
Encroachment Permits 0.02
Development Projects 0.29
Sub-Total Day-to-Day Duties 3.12
Regional Planning Representation 0.05
Sub-Total Regional Representation 0.05
Santero Way Specific Plan/Zoning Update 0.16
Bicycle and Pedestrian Plan Update 0.21
Implement Housing Administration Program 0.34
Update Digital Permit Management Software 0.16
Monitor and Implement New State Housing Legislation 0.18 Develop Objective Design Guidelines, "Plex"/SFD (SB9) 0.16 Post-Covid Economic Development Program 0.18
General Plan Saftey Element Update 0.10
Sub-Total Projects 1.48
Sub-Total Day-to-Day & Regional 3.17
Total w/Projects 4.65
Budgeted FTE 4.00
Note: Department includes contract Building Official and Code Enforcement Department Name: Community Development
FY 2023-24
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.
Effective
FTE
PD-Patrol 6.12
PD- General Time 3.77
PD-General Dispatching 2.69
PD-Administration 1.24
PD-Shift Coverage 0.69
PD-Training 0.67
PD-Administration-Chief & Lieutenant 0.52
PD-Records-General 0.46
PD-Report Writing 0.32
PD-Office Duty 0.30
PD-Evidence 0.26
PD-Parking Enforcement 0.24
PD-Citations 0.19
PD-Meetings-Staff Meetings 0.12
PD-OTS Grant 0.12
PD-Community Oriented Policing (COP) 0.08
PD-Investigation 0.08
PD-Cannabis Permitting 0.06
PD-HR 0.06
PD-Discovery 0.06
PD-Fleet 0.06
PD-Records-Warrants 0.06
PD-Community Outreach 0.05
PD-Late Detail 0.05
PD-Meetings-Council Meetings 0.05
PD - Tasks with Less than .05 FTE 0.48
Dog License, DOJ Reporting, Court, ABC Grant, K-9 Training, Media, Late Arrest, Budget, Emergency Response, and Scheduling
18.78 PD-Meetings-Regional Meetings 0.05
County Emergency Management Committee (Police Chief’s Representative) UASI Fund Committee
Sonoma County Police Chief’s Association member
Sonoma County Training Managers (Chief’s Representative) Sonoma County I/LEADS and CAD (Computer System)
0.05 Department Name: Police
FY 23-24
Sub-Total Regional Representation
Total Day-to-Day
Regional Representation
Day-to-Day Duties
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.
Department Name: Police
FY 23-24
EV Cameras integrated with Axon Cloud Storage 0.01 2/3a K9 Replacement (Scent Tracking Dog) 0.08 3c
Return Supervision 1 LT 2SGTs 2 Corporals 0.03 3b
Hi-Lo Evacuation Drill 0.01 2/3c
Full Deployment of BOLA Wrap 0.01 3a
Annual Police Report 0.07 4b
Midyear Police Report 0.03 4b
Vehicle, Pedestrian, Bicycle Safety/Enforcement (Focused Enforcement) 0.07 3a Patrol Electric Vehicle Deployment 0.01 2.00
Dispatch Support FTE 0.03 3b
Community Outreach TPA, NNO, Coffee with a Cop 0.03 4a/4b Social Media 0.03 4b
Crisis Intervention Training All Staff 0.03 3b
Continued De-Escalation Tactics and Implicit Bias Training 0.03 3b SSU Police Internship 0.00 5b
Investigate models of civilian oversight for police 0.01 3a Analyze RIPA, Crime Data/Recommendations 0.01 3a
Police Officer Recruiting with Focus on Equity and Inclusion 0.07 5a PSAP Upgrade 0.03 3a
0.55 18.83
19.38 Budgeted FTE 22.40
Sub-Total Projects
Proposed Projects & City Council Goals/Objectives
Sub-Total Day-to-Day & Regional
Total w/Projects
Blue text indicates 2 or more City Council members indicated a priority project. Red text indicates new project added during budget workshops.
Total
Hours/W
eek
Effective
FTE Division Day-to-Day Duties
1.9 0.06 Engr Strategic Planning
0.7 0.02 Engr Budgets
1.1 0.03 Engr Building Permit Review
0.2 0.00 Engr Emergency Response
2.0 0.06 Engr Encroachment Permits
6.6 0.19 Engr General Admin
7.1 0.21 Engr Other
0.9 0.03 Engr Safety
3.9 0.11 Engr Staff Meetings
0.2 0.00 Engr Private Development Review
0.4 0.01 Other Accident Repairs
0.0 0.00 Other Emergency Response
5.2 0.15 Other Event Assistance
0.4 0.01 Other General Admin
75.0 2.17 Other Standby
0.1 0.00 Other All Staff Meetings
0.1 0.00 Streets Emergency Response
50.2 1.45 Streets Maintenance
1.1 0.03 Streets Regional
3.6 0.10 Streets USA Markouts
4.1 0.12 Streets Vehicle Maintenance
0.0 0.00 Stormwater Emergency Response
9.5 0.28 Stormwater Maintenance
1.3 0.04 Stormwater MS4
0.1 0.00 Buildings Emergency Response
12.7 0.37 Buildings Maintenance
0.0 0.00 Parks Emergency Response
0.1 0.00 Parks Falletti Ranch
16.5 0.48 Parks Landscape Maintenance Services
0.4 0.01 LLAD Lighting & Landscape Assess't Districts/218-Landscape Districts-Allocated
0.2 0.01 LLAD Lighting & Landscape Assess't Districts (Direct)
0.4 0.01 Water Emergency Response
56.0 1.62 Water Maintenance
1.9 0.06 Water Regional
0.4 0.01 Water Water Conservation
0.3 0.01 Sewer Emergency Response
0.3 0.01 Sewer Regional
0.9 0.03 Sewer Flushing/Cleaning
6.4 0.18 Sewer Maintenance
275.5 7.96 Sub-Total Day-to-Day
Division Regional Representation
0.0 0.0 Engr Regional Climate Protection Authority (RCPA), TAC
0.1 0.0 Engr On-Going PG&E Coordination
1.1 0.0 Streets SCTA, TAC
0.0 0.0 Streets Sonoma-Marin Area Rail Transit (SMART), TAC
0.0 0.0 Streets Community Development Commission (CDC), TAC
0.1 0.0 Streets On-Going Caltrans Coordination
0.0 0.0 Utilities RRWA, Working Group and Board of Directors
1.9 0.1 Water SCWA WAC & TAC
0.0 0.0 Water Groundwater Sustainability Agency (GSA)
0.0 0.0 Water Salt and Nutrient Monitoring and Reporting Program
0.1 0.0 Sewer Subregional Wastewater Treatment System, TAC
0.0 0.0 SW Flood Control District 1A, Advisory Group
0.5 0.0 SW MS4 Storm Water Permit Copermittee Workgroup
3.8 0.1 Sub-Total Regional Representation
Division Projects (Source: Cleargov FY2024 Capital Budgeting (As of 3/1/2023
1.5 0.0 Streets Park and Ride Replacement (Construction)
1.5 0.0 Parks Kotate Park Improvements (Construction Close-Out)
1.5 0.0 Streets 2024 Street Preservation
1.5 0.0 Parks Putnam Park Improvements (Design)
Department Name: Public Works
FY 23-24
1.5 0.0 Grants Sunflower Park (Design)
1.5 0.0 Streets Gateway Signage (post mounted entries)
1.5 0.0 Streets Downtown Electronic Marquee
1.5 0.0 Parks Veronda Falletti Ranch Barn(s) (Design)
1.5 0.0 Buildings Civic Center Parking Lot Improvements
1.5 0.0 Streets Annual Bicycle Pedestrian Safety Improvements Project (+ Class 1 pathway maintenance in CIP)
1.5 0.0 Grants Hwy 116/West Cotati Ave Intersection Safety Improvements (Design)
1.5 0.0 Grants Redwood Drive and Cypress Avenue Pavement Rehabilitation
1.5 0.0 Grants Wastewater System Emergency Generator Project
1.5 0.0 Grants Sidewalk Gap Closures (Design)
1.5 0.0 Water "Water ATM" Project
1.5 0.0 Sewer Cypress Avenue Sewer Replacement
10.0 0.3 Engineering Asset Management, Unified Request Tracking
5.0 0.1 Sewer SCADA Replacement - Sewer
5.0 0.1 Water SCADA Replacement - Water
44.0 1.3 Sub-Total Projects
44.0 1.3
Subtotal Day-to-day and Regional
Total w/Projects
9.3 Budgeted FTE
8.0 Effective FTE
Day-to-Day Duties
Accounting 0.32
Accounts Payable 0.60
Accounts Receivables and Revenue 0.26
Admin Services Activities 0.14
Auditing 0.11
Backflow 0.09
Banking and Investments 0.45
Budget and Develop Financial Plans 0.32
Cannabis Permitting 0.01
Council Meetings 0.04
Customer Service 0.39
Provide Support for Operating Departments 0.10
Emergency Response 0.00
Financial Reporting 0.10
Labor Various 0.05
Miscellaneous 0.12
Incode Maintenance 0.01
Payroll 0.82
Purchasing 0.10
Staff Meetings 0.12
Technology and Phone 0.09
Training 0.06
Utility Billing 0.41
Sub-Total Day-to-Day 4.70
California Society of Municipal Finance Officers (CSMFO) 0.01 County Oversight 0.00
Sub-Total Regional Representation 0.01
Monthly Utility Billing 0.15 5a
BackFlow Program/Code Update 0.02 3a
Fixed Asset/Work Order Processes (Support) 0.08 1d
Website Dept. Page Update/New Social Media Content 0.13 4b IBS Payroll System Updates 0.10 3g
Hydrant Meter Process Update 0.11 3f
TOT Taxation Process/Documentation 0.14 1b.ii
Deposit Account Process Review 0.02 3b
Financial Policy Update Review (+ policy approach to financial deficits) 0.02 3d Policy to Address Fiscal Deficits 0.02 1a
Business Licensing Audits/Process Review 0.06 3e
Sub-Total Projects 0.85
Sub-Total Day-to-Day & Regional 4.72
Total w/Projects 5.57
Budgeted FTE 5.50
Regional Representation
Proposed Projects & City Council Goals/Objectives
Department Name: Administrative Services
FY 23-24