JULY 17, 2023
TO THE
PROPOSAL TO PROVIDE
CITY OF COTATI
P R O F E S S I O N A L C O N S U L T I N G S E R V I C E S
F O R T H E S A N T E R O W A Y S P E C I F I C P L A N
U P D A T E S
Submitted by:
SECTION 0
COVER LETTER
TABLE OF CONTENTS
1 - 2
SECTION 2
PROJECT UNDERSTANDING
AND SCOPE OF WORK
4 - 8
SECTION 1
EXECUTIVE SUMMARY
3 SECTION 2.A
FEHR & PEERS
9 - 10
SECTION 2.B
RINCON
11 - 21
SECTION 3
RELEVANT EXAMPLES OF
PREVIOUS WORK
22 - 24
SECTION 4
PROPOSED PROJECT TEAM
25 - 27
SECTION 5
COST PROPOSAL
28 TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
COVER LETTER
SECTION 0
Construction Management • Inspection • Plan Check • Planning • code enforcement 2126 Rheem Drive • Pleasanton, CA 94588 • Phone (925) 462-5959 • Fax (925) 462-5958 City of Cotati July 17, 2023
Community Development Department
201 West Sierra Ave.
Cotati, CA 94931-4217
Attn: Noah Housh
RE: Revised Proposal to Provide Professional Consulting Services to the City of Cotati for the Santero Way Specific Plan Update.
Dear Mr. Housh,
4LEAF, Inc. (4LEAF) is pleased to present our revised proposal to provide Professional Consulting Services for the City’s Santero Way Specific Plan Update project. The proposal has been updated to provide for full CEQA review of the Rezoning Project and Specific Plan Update, as discussed. The revised cost for all services is $383,414.
4LEAF is a full-service firm with over 22 years of professional experience. We expand our services organically as client needs dictate and have been aggressively advancing our Planning Division over the past five years. Planning has become our fastest growing scope and we look forward to adding the Santero Way Specific Plan Update for the City to our growing experience. Familiar Consultant
Since 2022, 4LEAF has provided consulting services to the City for multiple planning projects, including the City’s 6th Cycle Housing Element and an update to the Downtown Specific Plan. 4LEAF is familiar with the City’s departmental procedures and staff and we hope to have the opportunity to expand our services to include the Santero Way Specific Plan Update. Flexibility in Scope and Services
We understand public service and the changing needs and priorities of local governments. That’s why we are always willing to sit down with the City and explore ways that we can achieve your budgetary objectives while still providing the services that you need. Strong and Proven Partnerships
The 4LEAF team will partner with Rincon Consultants and Fehr & Peers to perform the necessary Environmental Analysis. 4LEAF and Rincon have successfully partnered on multiple advance planning projects across California over the last 3 years and look forward to continuing their strong collaborative relationship in Cotati.
Planning and Specific Plan Experience
Over the past few years, our Planning team has taken on advanced Planning projects with 20+ municipalities to work on general plans, specific plans, housing elements, safety elements, CEQA, and community outreach efforts. We are excited to introduce our new staff available to support project management and technical objectives in community engagement and environmental analysis.
Proposal to Provide Professional Consulting Services to the City of Cotati for the Santero Way Specific Plan Update. 2126 Rheem Drive • Pleasanton, CA 94588 • Phone (925) 462-5959 • Fax (925) 462-5958 Leadership
Jane RIley, AICP will oversee the planning staff team. Key staff for all aspects of the project are listed in Section 4. The contract with the City of Cotati will be managed by Luke Lindenbusch and the contact who will handle contractual details will be Michael Renner, CBO. Both Luke and Michael have worked successfully with many cities and counties throughout California.
Executive Project Manager Project Manager /
Senior Planner President
Michael Renner, CBO
Office: (925) 462-5959
Cell: (925) 785-3581
Email: [email protected]
Luke Lindenbusch
Office: (925) 462-5959
Cell: (707) 478-2788
Email: [email protected]
Kevin J. Duggan
Office: (925) 462-5959
Office: (925) 250-7602
Email: [email protected]
As President of 4LEAF, I am authorized to bind the firm. We appreciate the opportunity to submit our proposal to the City and can commit to the availability of the proposed staff to work on this project throughout its duration. Should the City have any questions or concerns, please do not hesitate to contact us. Additionally, we have reviewed the City’s Professional Services Agreement and agree to the terms with no exceptions.
Respectfully submitted,
Kevin J. Duggan
President
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
EXECUTIVE SUMMARY
SECTION 1
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 3 Section 1: Executive Summary July 17, 2023
SECTION 1: EXECUTIVE SUMMARY
PROJECT UNDERSTANDING
We understand that the City has revised the Santero Way Specific Plan (SWSP) Update project description. 4LEAF’s previous proposal estimate has been refined and updated to reflect the new scope and to better account for the specific CEQA reviews needed. The purpose of the revised project is to conduct community and stakeholder engagement to amend the SWSP and rezone the Santero Way Neighborhood. Our revised proposal includes community engagement, preparation of specific plan amendments, and related CEQA analysis for the amendments and rezoning of this approximately 24.65-acre plan area adjacent to the Sonoma Marin Area Rail Transit (SMART) station. Our firm and partners are well-equipped to propose on all scopes included in this project and has demonstrated our interest, qualifications, and references in the following sections.
The following revised tasks, as directed by the City, will be assigned as follows (additional staff information can be found in Section E):
4LEAF would assign most aspects of the project to its own staff, including Community Outreach and the preparation of the Specific Plan Amendments, Rezones, and SWSP boundary extension. 4LEAF partners, Rincon Consulting and Fehr & Peers will complete the CEQA and transportation analysis requirements. Following our review of the City’s revised project, our team has strategized the tasks, hours, and total cost and presented the breakdown in Section C. We estimate the total cost of services to amount to $377,994.
ABOUT THE FIRM
4LEAF was founded and built to serve the varied needs of public agencies. We realize that budgets and staffing are a challenge—this is why 4LEAF is so willing to explore cost-saving opportunities for our clients. Our flexibility is key to our ability to provide our public agency clients with services that are truly responsive to their needs. 4LEAF employs 40+ professional planners with a variety of skills and experience and can provide the depth of staffing necessary to achieve the City’s needs. 4LEAF approaches client relationships differently than what you might encounter with a large corporation. The 4LEAF philosophy is to be the best firm by providing our clients with outstanding customer care and first-rate customer service—we put our philosophy into action by building relationships and prioritizing the needs of our clients. This has led us to become the industry leader in providing Planning and Community Development services to public and private agencies. 4LEAF has successfully provided a variety of skilled staff to agencies for over 22 years. Since establishing our Planning Division in 2018, 4LEAF has worked with numerous clients providing current and comprehensive planning services including: on-call planning, Specific Plans, General Plan Amendments, Updates of Housing and Safety Elements, and work on long-range initiatives related to fire resiliency and disaster recovery. Within the past 12 months, 4LEAF has added 25+ new municipalities to our Planning service contracts.
In addition to providing on-call and Planning support services, 4LEAF is currently managing the ABAG Joint Planning Collaborative for the 16 jurisdictions of Napa and Sonoma County, addressing the housing challenges facing the region and overseeing planning sessions with the Collaborative’s Steering Committee. 4LEAF also provides 6th Cycle Housing Elements to the County of Sonoma and cities of Cotati, Cloverdale, Gonzales, Healdsburg, Rohnert Park, Santa Clarita and Sebastopol.
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
PROJECT UNDERSTANDING & SCOPE
SECTION 2
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 4 Section 2: Project Understanding & Scope of Work July 17, 2023 SECTION 2: PROJECT UNDERSTANDING & SCOPE OF WORK
4LEAF Inc, has reviewed the revised Project Objectives and issues identified by the City of Cotati (City) for the Santero Way Specific Plan (SWSP) Update and Rezoning Project (Project). Project objectives include increasing the allowances for residential uses in the SWSP and an expansion of the project area to address changing needs and to improve connectivity.
4LEAF’s Approach
4LEAF Inc., has recent experience working with the City of Cotati community and teaming with staff to complete the 6th Cycle Housing Element Update and the Downtown Specific Plan Amendments. These projects, and relevant plan-making experience provides our team with important community insights and have guided our approach to the Community Engagement Plan, including the Technical Advisory Committee and the Alternatives Analysis. The following Scopes of Work are proposed:
4LEAF, Inc. Scope of Work
1.0 Project Initiation & Management
This task will provide the City and 4LEAF Inc. project team an opportunity to coordinate and establish project related procedures and protocols, conduct information sharing, and communicate expectations regarding the schedule and deliverables identified herein.
1.1: Project Commencement Meeting
Upon contract approval, the 4LEAF team will hold a Project Commencement Meeting with City staff to refine the project schedule and tasks. During the meeting, the City will provide the 4LEAF team with access to project-related materials and confirm the project tasks. The proposed project schedule will be reviewed and refined as warranted.
Deliverables: Project Commencement Meeting
• A project commencement meeting held remotely via Zoom to save costs. • A summary of meeting notes to be distributed by 4LEAF at the end of the meeting. • Assumptions for Commencement Meeting. Upon kickoff, the City will provide available project area data, mapping, infrastructure, and environmental documentation needed to establish the SWSP area boundary in GIS products, inform community outreach, and conduct the plan writing and environmental review tasks.
1.2: Ongoing Project Management
4LEAF will meet regularly with City staff to ensure that the project objectives and milestones are being met.
Biweekly, virtual check-in meetings of 30 minutes are recommended and an agenda, summary, and email update with a list of action items will be sent to City staff around each meeting.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 5 Section 2: Project Understanding & Scope of Work July 17, 2023
2.0: Existing Conditions and Opportunities & Affordable Housing Policy Options
2.1: Existing Conditions and Opportunities
An existing conditions and opportunities map and report will be developed. Using both computerized and on-theground methods, the consultant will evaluate the existing physical and regulatory conditions in the plan area.
Potential information to be included: existing land use, including the number of existing affordable and market rate dwelling units; physical conditions, including structures in poor or deteriorating condition; environmental conditions, including areas of known soil or groundwater contamination; urban form; pending and approved development projects; planned public and private improvement projects; circulation network; transit use; historic resources; market conditions and development potential. Based on analysis of existing conditions, opportunities in the plan area shall be identified, along with potential constraints.
2.2: Housing Policy Options
Considering the findings of the existing conditions and opportunities analysis, 4LEAF will develop a strategy to provide existing and future Plan area residents with a range of housing options affordable to households at all income levels. To limit or prevent displacement in the Plan area, the options will identify how non-subsidized affordable housing units in or near the Plan area may be impacted by the Specific Plan build-out and will describe existing and optional preservation policies to maintain neighborhood affordability while encouraging private investment and a mix of uses.
3.0: Community Engagement
The community engagement strategy includes a broad spectrum of techniques to reach property owners, residents, and business owners alike, including those who do not generally attend community meetings. Our team is adept in creative, interactive methods to engage harder-to-reach communities not often involved in public planning processes.
Following the community engagement associated with the initial project launch, the 4LEAF team will prepare a second phase of outreach based our recent experiences working on the Cotati 6th Cycle Housing Element Update and the Downtown Specific Plan Update projects. Outreach will consist of up to four public workshops, including a Planning Commission Workshop, to identify community priorities around land use options, housing and urban design preferences, transportation and infrastructure, key policy and implementation approaches, and environmental issues.
Workshops will be held at City Hall, the Cotati Room, another venue relevant to the project, or virtually via Zoom.
The workshops will be marketed to interested Cotati community members and stakeholders inclusive of property owners, current SWSP residents, businesses, the SMART district, commuters, and/or other targeted focus groups.
Workshops will be focused on the following issues:
• Project Launch (Community Workshop #1)
• Land Use & Circulation Alternatives Workshop (Community Workshop #2) • Preferred Alternatives Workshop (Community Workshop #3) • Public Review Draft Planning Commission Workshop (Community Workshop #4) Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 6 Section 2: Project Understanding & Scope of Work July 17, 2023 • Environmental Issues – Scoping Meeting
3.1: Community Workshop #1
Shortly following project commencement, the city and consultant team will hold a community workshop to introduce the Project to interested members of the public. The notice/agenda and post-workshop summary will be provided bilingually in English and Spanish.
3.2: TAC Meeting #1
The first Technical Advisory Committee (TAC) meeting will be held after Community Workshop #1, to introduce the TAC to the project and identify timelines & expectations for the Santero Way Specific Plan Update process.
3.3: Embedded Community Engagement
4LEAF is committed to providing a local, embedded approach to community engagement to activate members of the community and meet them where they are, in addition to the provision of community workshops and convening of the Technical Advisory Committee (TAC). At the Project Commencement meeting (Task 1.1), the City and 4LEAF will select a range from the following engagement techniques for ongoing project outreach. (Note: The Task 3.3 does not cover all options detailed below, and priorities will be identified as prioritized and rendered feasible within the scope and budget allocated for community engagement):
• Canvassing Option: 4LEAF organizes neighborhood canvassing for direct-to-community, “door to door” engagement within the plan boundary, focusing on three strategic areas:
• Residential community, to capture input from residents and property owners. • Business community, to capture input from business owners and customers. • SMART station, to capture input from transit riders.
• Pop-Up Event Option: 4LEAF coordinates with the City to organize pop-up engagement events throughout the community. Prioritize community events (farmer’s markets, street fairs, holiday fests) and outside areas with high foot traffic and popular usage, such as shopping districts, public parks, and community libraries. This is a way to capture input on the ground from broader segments of the community. Visioning methods can include design charrettes, dotmocracy voting, facilitated conversations, surveys, and the Place It! Technique.
• Community Walk Option: 4LEAF organizes community walks in and around the SWSP project area. These events would be marketed to the public as a way to “share and learn” about the project within the project area itself. The 4LEAF team, City staff, and community members will be equal partners in this exercise. • Social Media Option: 4LEAF develops a variety of collateral for social media outreach. The social media collateral will be optimized for City and other public agency partners to use on platforms including Instagram, Twitter, Facebook, LinkedIn, and City newsletters. Social media engagement is key to reaching people in digital spaces especially given ongoing COVID safety considerations. • Interactive Webpage Option: 4LEAF will develop an outreach webpage within the City’s existing website to explain the project vision and goals and solicit public input through comments and dialog. • Pop-Up Planning Office Option: 4LEAF will coordinate with the City and property owners to create a popup planning office in or near the SWSP project vicinity. A pop-up office offers a place for stakeholders to Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 7 Section 2: Project Understanding & Scope of Work July 17, 2023 engage on the project within the project area proper. A pop-up planning office is envisioned in spaces of opportunity such as vacant lots, vacant storefronts, front yards, parkways, and parking lots.
4.0: Land Use & Circulation Alternatives
Fehr & Peers will conduct the Traffic & Circulation Study and the VMT Analysis, as set forth in their scope.
4.1: Land Use & Circulation Alternatives Report
Following the community outreach and preparation of the Traffic & Circulation Study, 4LEAF will assist the City in the development of the Land Use & Circulation Alternatives Report. The scenarios will be developed to support bus transit and to facilitate pedestrian and bicycle access to the Cotati Sonoma-Marin Area Rail Transit (SMART) Station. Alternatives are expected to promote development of healthy, walkable neighborhoods and enhance opportunities for residents to easily access services and facilities throughout the Plan area and beyond. Changes to development standards may be considered to meet project objectives. The alternatives will consider information prepared throughout the planning process and from the community outreach. As with every applicable project deliverable, the product will be provided in Word and PDF format.
4.2: TAC Meeting #2
The Technical Advisory Committee (TAC) will be convened for a second meeting to weigh in on the Draft Land Use & Circulations Report. 4LEAF will be responsible for attendance, facilitation, and all necessary meeting materials in consultation with the City and additional consultant(s). The post-meeting summary will be provided bilingually in English and Spanish for members of the public within one week of the meeting.
4.3: Community Workshop #2
Following TAC Meeting #2, the City and consultant team will hold a community workshop to present the Land Use & Circulations Alternative Report to interested members of the public. The notice/agenda and post-workshop summary will be provided bilingually in English and Spanish.
4.4: Stakeholder Engagement
Up to four consultant/staff meetings will be held with local stakeholders including community groups, residents, and business owners.
5.0: Preferred Alternative
5.1: Preferred Alternative Report
Based on input received at the second Community meeting, as well as input received from other methods of community outreach, the consultant, in consultation with City staff and the Technical Advisory Committee, will develop a preferred land use and circulation alternative which will serve as a basis for the draft Specific Plan Update.
5.2: TAC Meeting #3
The Technical Advisory Committee (TAC) will be convened for a third meeting to weigh in on the Preferred Alternative Report. 4LEAF will be responsible for attendance, facilitation, and all necessary meeting materials in Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 8 Section 2: Project Understanding & Scope of Work July 17, 2023 consultation with the City. The post-meeting summary will be provided bilingually in English and Spanish for members of the public within one week of the meeting.
5.3: Community Workshop #3
The City and consultant team will hold a third community workshop to present the Preferred Alternative Report to interested members of the public. The notice/agenda and post-workshop summary will be provided bilingually in English and Spanish.
6.0: Specific Plan Update Document
6.1: Administrative Draft Specific Plan Update
4LEAF will prepare an administrative draft Specific Plan for review by City staff. Comments received shall be incorporated into the public review draft Specific Plan.
6.2: Public Review Draft Specific Plan Update
Following the staff approval of the Administrative Draft, a Public Review Draft will be circulated for community input.
6.3: Community Workshop #4: Planning Commission Review of Public Review Draft The draft Specific Plan Update shall be presented to the Planning Commission at a final public workshop to present the final draft and accept any remaining comments and requested changes.
7.0: General Plan and Zoning Amendments
4LEAF and City staff will evaluate properties within the project boundaries to determine which sites, if any, need General Plan land use amendments (the scope anticipates the inclusion and rezoning of one additional 1.77-acre parcel - 1038 E. Cotati Ave; APN 144-320-012). 4LEAF will work with City staff to incorporate any necessary text or policy amendments within the General Plan, including revisions to population and job projections, to ensure consistency between planning documents.
City staff will evaluate the Cotati Zoning Code to determine if amendments will be necessary for consistency with the Specific Plan update. If amendments are necessary, City staff, in consultation with 4LEAF, will draft the proposed amendments. These amendments could include changes to development standards.
8.0 Presentation and Adoption of Draft Specific Plan and Environmental Analysis 4LEAF will work with City staff to prepare the Planning Commission and City Council packet materials, including the staff report, PowerPoint presentation, resolutions, and ordinances, and present the draft Specific Plan update, and any necessary environmental analysis, at public hearings before the Commission and Council (the budget accounts for up to three hearings, with at least one hearing at the Planning Commission and City Council, respectively). The consultant shall make any final revisions to the Specific Plan and environmental analysis based on changes adopted by the City Council. The consultant shall coordinate printing of the adopted Specific Plan (20 copies).
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
FEHR & PEERS PROJECT
UNDERSTANDING & SCOPE OF WORK
SECTION 2.A
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 9 Section 2.A: Project Understanding & Scope of Work July 17, 2023 SECTION 2.A – FEHR & PEERS SCOPE WORK
Fehr & Peers will provide transportation engineering and planning services related to the update of the Santero Way Specific Plan in the City of Cotati, California. The Santero Way corridor is located near the Cotati SMART passenger rail station; as such, the Specific Plan transportation system will consider the needs of residents, employees and visitors to the Specific Plan area, as well as travelers passing through the Specific Plan area along East Cotati Avenue and for the SMART station.
Our work will consider two phases: identification of infrastructure needed to support the land use program (as well as efficient circulation along East Cotati Avenue), and environmental analysis and documentation to support CEQA.
Phase 1 – Specific Plan Transportation Planning
Fehr & Peers will evaluate up to three land use program alternatives for the updated Specific Plan and recommend infrastructure improvements to support the land uses.
Task 1.1 – Data Collection
Fehr & Peers will collect traffic counts at up to five (5) study intersections to be confirmed by City of Cotati staff. The counts will be collected for the midday AM and PM peak periods (7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM, respectively), and include counts of vehicles, heavy vehicles, pedestrians, and bicyclists. Additionally, 72-hour hose counts of Santero Way and East Cotati Avenue will be conducted to assess ADT and heavy vehicle information for the corridors.
Task 1.2 – Review of Multimodal Transportation System and Proposed Improvements Fehr & Peers will develop recommendations for multimodal transportation system improvements in the Specific Plan area, including recommendations for the pedestrian, bicycle, and public transit systems.
Intersection improvements will be identified based on General Plan goals and policies related to the operations of the circulation system; these improvements will be identified by using the Synchro software analysis package and forecasts developed from the SCTA travel demand model. The multimodal improvement recommendations will be developed considering the buildout year of the Specific Plan and the buildout year of the City’s General Plan. VMT reductions associated with goals and policies related to transportation demand management will be quantified using the TDM+ tool.
Task 1.3 – Parking Analysis and Recommendations
Fehr & Peers will estimate the additional parking demand generated by the land use program (versus exiting development) using data from the Parking Generation Manual and the Shared Parking Manual.
The demand generation estimate will be compared against the allowable additional parking under the MTC Transit Oriented Communities policy. If projected demand exceeds supply, we will provide recommendations to reduce parking demand.
Phase 2 – Environmental Analysis
The following environmental analysis will be performed for the preferred Specific Plan alternative only.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 10 Section 2.A: Project Understanding & Scope of Work July 17, 2023 Task 2.1 – CEQA VMT Analysis
Fehr & Peers will prepare base year (2019) and Cumulative year (2040) No Project and Plus Project estimates of CEQA VMT efficiency metrics. The estimates will be prepared using model runs from the newest version of the Sonoma County Transportation Authority (SCTA) travel demand model. It is highly encouraged that new model runs be prepared for the VMT analysis as the proposed project is large enough (in aggregate) to result in a large effect on VMT, and thus, per the Technical Advisory, new model runs are highly encouraged. The Plus Project model runs will include modifications to the land use and transportation system to reflect the project description for the preferred alternative.
The relevant VMT per capita and/or total VMT metrics results for the project will be compared to CEQA thresholds of significance developed using guidance from the City. If significant CEQA impacts are found, Fehr & Peers will propose a VMT mitigation measure consisting of transportation demand management (TDM) strategies for the program that could be applied at the project level as applicable. The efficacy of these strategies will be based, in part, on Fehr & Peers’ recently published research conducted in conjunction with the California Air Resources Board (CARB) which supplements the TDM effectiveness data published by CAPCOA. Fehr & Peers will also provide outputs of VMT by speed bin for the Sonoma County area to support the CEQA Air Quality and Greenhouse Gas analyses (to be completed by others).
Task 2.2 – Other Required CEQA Multimodal Analyses
The proposed Specific Plan will be reviewed to evaluate consistency with other approved transportation plans for the study area. Specifically, we will qualitatively review the consistency of the Specific Plan with respect to:
• Current and planned pedestrian and bicycle facilities in adopted pedestrian and bicycle plans • Current and planned transit service, and the ability of the transit system to accommodate projected transit ridership
• Specific Plan area emergency vehicle access and circulation • Programmatic multimodal transportation design features Task 2.3 – Documentation
Fehr & Peers will prepare a transportation impact analysis (TIA) report that will document the data, analysis, calculations and results of the work in Tasks 2.1 and 2.2. Traffic operations data for the preferred alternative (generated in Task 1.2) will also be summarized.
Fehr & Peers will prepare the following reports:
• Draft TIA
• Final TIA
This scope of work assumes moderate editorial and technical comments on the Draft TIA, and we have assumed up to 16 hours of staff time to respond to comments on the Draft TIA and to prepare a Final TIA.
This scope task also assumes up to 16 hours of staff time to assist the project team in responses to public comments on the Draft EIR for the project.
Task 2.4 – Meetings/Conference Calls
Fehr & Peers will participate in up to four team conference calls as part of this project. Fehr & Peers will also attend up to two four-hour evening meetings as part of the project entitlement process.
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
RINCON PROJECT UNDERSTANDING &
SCOPE OF WORK
SECTION 2.B
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 11 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 SECTION 2.B - RINCON SCOPE OF WORK
Task 9 Environmental Assessment – Program EIR
While a Program EIR was certified for the existing Santero Way Specific Plan in 2001, we recommend the preparation of a new Program EIR for the Updated Specific Plan, due to the changed circumstances in the CEQA Guidelines Appendix G checklist, and changes in the existing setting associated with the Plan Area and City of Cotati in general. The City updated its General Plan in 2015, and we propose to leverage the analysis provided in the associated certified EIR to ensure consistency with the analysis methodology used by the City. Preparation of a programmatic EIR for the Specific Plan, including:
Task 9.0: Project Management
Rincon will provide project management services under this scope of work. Management efforts will consist of regular communications with City personnel on an as-needed basis via email and phone to provide updates on the progress of the reports and discuss any issues that arise over the course of the project. As part of this task, Rincon will provide project management and coordination with City staff to meet project requirements in an efficient and cost-effective manner. Rincon will provide regular updates to City staff regarding project needs, changes, schedule, budget, and deliverables. This task includes activities required to manage the various tasks that follow such as regular e-mail and telephone communications and other tasks associated with client coordination. This task includes internal coordination with the project team and ongoing project management responsibilities throughout the duration of the of the project, such as cost and schedule tracking, progress reporting, invoicing, and clerical work.
Task 9.1: Kickoff Meeting
Rincon will facilitate a virtual CEQA kickoff meeting with City staff. This meeting will serve as a forum to review and confirm study objectives and establish an operational protocol. The goals of the meeting will be to finalize the CEQA scope and discuss the overall schedule.
The kickoff meeting will also allow the City/consultant team an opportunity to discuss the approach to the environmental evaluation and potential EIR alternatives. Community concerns relevant to the CEQA analysis that have surfaced to date will be discussed. We will also have an opportunity to confirm the cumulative impact analysis approach. Rincon’s principal in charge and project manager will attend the meeting virtually, which is anticipated to last up to one hour.
Task 9.2: Notice of Preparation
Rincon will prepare a draft Notice of Preparation (NOP) for City staff to review. The NOP will include all required details including project description, location, dates of public review and dates/location of the public scoping meeting. Rincon will submit a draft NOP in Microsoft Word format for City review. Upon receipt of one round of consolidated comments on the draft NOP, Rincon will prepare a final PDF copy of the NOP for City staff to post on its website and for distribution to public agencies. It is assumed that the City will be responsible for any the NOP distribution list and associated direct mailing of printed Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 12 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 copies of the NOP. Rincon will assist with filing the NOP with the State Clearinghouse/Office of Planning and Research and Sonoma County Clerk. It is assumed that the City will complete the County Clerk filing.
The NOP and relevant correspondence received in response to the NOP will be attached as an Appendix to the Draft EIR. The scope of the EIR will be adjusted, if necessary, based on the comments received.
Because we anticipate that the EIR will address all issues on the environmental checklist, we do not propose to prepare an initial study.
Task 9.3: Project Description
Rincon will prepare the EIR project description. Organization of this information is critical since it forms the basis for environmental evaluation under CEQA. The project description will focus on the overall boundary of the Plan Area. This section will include a description of the project, focusing on characteristics relevant to the analysis (i.e., buildout projections provided by the City, proposed land use changes), project objectives, and required permits and discretionary approvals. The project description will include textual, tabular, and up to six graphics as needed to describe the project and form a basis for the environmental analysis. The project description will be submitted to the City in Microsoft Word format, and we will address one round of consolidated comments from the City. The scope of work, estimated schedule, and cost estimate in this proposal, assume that the buildout projections and land use pattern will not change following City acceptance of the project description.
Task 9.4: Scoping Meeting
Rincon will facilitate one public and agency scoping meeting associated with the release of the NOP. The Scoping Meeting will be held during the 30-day NOP review period to introduce the community and responsible agencies to the EIR process and obtain input on the EIR scope of work. Applicable agencies and interested parties would be invited to attend the scoping meeting. The meeting will include a brief presentation, followed by public comment and input from meeting attendees. Rincon will prepare a summary of relevant input gathered, which will be included in the Draft EIR along with relevant written public comments received during NOP comment period. Rincon assumes the Scoping Meeting will be held at a Planning Commission meeting, which the City will organize. For the purposes of this scope, we have assumed the scoping meeting will be held in person. Notice of the scoping meeting would be provided in the NOP.
Task 9.5: AB 52 and SB 18 Consultation Assistance
Under Assembly Bill (AB) 52 (California Government Code Section 21080.3.1[a]) and Senate Bill (SB) 18 (California Government Code Section 65352.3 and 65352.4), the City, as the CEQA lead agency, is required to begin consultation with California Native American Tribes that are traditionally and culturally affiliated with the project site, prior to the release of a negative declaration, mitigated negative declaration, or environmental impact report. Rincon will request an AB 52 and SB 18 consultation list from the NAHC and will assist the City with consultation under AB 52 and SB 18 by providing the City with letter templates, checklists, and detailed instructions to help ensure meaningful consultation with interested Native American groups. Typically, NAHC list requests are fulfilled within four (4) weeks. After receipt of letters, Native American Tribes have 30 days to reply to a request for consultation under AB Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 13 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 52 and 90 days under SB 18; the 30-day wait period for AB 52 is subsumed in the wait period for SB 18.
This task does not include meetings, outreach, consultation or mailing letters to Tribal governments, although consultation support may be added for an additional cost if needed. Rincon assumes that the City will officially contact all applicable Tribes. Additionally, Rincon will include the consultation efforts in an assessment of impacts to Tribal Cultural Resources for the CEQA document.
Task 9.6: Administrative Draft EIR
Rincon will prepare an Administrative Draft EIR (ADEIR) in compliance with CEQA requirements and based on the project description approved by City staff (see Task 9.3). Consistent with CEQA requirements, the EIR will be prepared with a sufficient degree of analysis to provide decision-makers with information which enables them to make a decision which intelligently takes account of environmental consequences. An evaluation of the environmental effects of the project need not be exhaustive, but the sufficiency of an EIR is to be reviewed in light of what is reasonably feasible. The document will be a program EIR that considers the broad policy implications of the proposed project. To that end, it will focus on the macro-level impacts associated with total buildout. Where possible, Rincon will incorporate information from existing environmental and planning documents that apply to the project area.
The ADEIR will comprise the following sections:
Executive Summary. This section will include a discussion of project objectives; a brief description of the project; a summary of the environmental setting for the project area; a summary of impacts; a summary of mitigation measures; a discussion of alternatives considered, and identification of the environmentally superior alternative among those studied; and areas of controversy, and issues remaining to be resolved.
Introduction and Environmental Setting. The introduction will describe the purpose and legal authority of the EIR, the scope and content of the EIR, a discussion of lead, responsible, and trustee agencies, and a synopsis of the CEQA process. The environmental setting will provide a general description of the existing geographic character of the project area. The environmental setting will also contain a discussion of the approach to the cumulative impact analysis. Project Description. The Project Description section will consist of the project description prepared in Task 9.3.
Analysis, Impacts, and Mitigation Measures. Each environmental discussion will include the following: setting, impact analysis, mitigation measures, and level of significance after mitigation. The discussion for each issue area will begin with the setting, which will describe existing conditions relevant to the topic and provide the groundwork for impact analysis. Sources will include documents and studies prepared in support of the project, other relevant environmental documents prepared during the last five years, and data provided by the City. The impact analysis will include a discussion of the methodology used to quantify or determine impacts and the criteria for judging significance.
Where practicable, impacts will be quantified. If existing data does not allow definitive quantification, reasonable assumptions will be used to qualitatively forecast potential impacts. If the impact warrants mitigation measures, they are indexed to and immediately follow the numbered impact in question.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 14 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 Alternatives Analysis. A range of alternatives will be considered in the ADEIR. CEQA Guidelines require consideration of the “No Project” Alternative. For purposes of this EIR, the No Project Alternative would be a continuation of the existing City land use designations of the project area. In addition to the No Project Alternative, Rincon will consider up to two (2) other alternatives (such as alternative land use scenarios), including at least one alternative crafted in coordination with City staff to reduce identified significant and unavoidable impacts. It is assumed that buildout assumptions for each alternative will either be provided or approved by the City. Evaluation of alternatives will be in less detail than for the proposed project, though the analysis will provide decision-makers and the public adequate information to decide between alternatives. This section will also identify the “environmentally superior alternative.” If the No Project Alternative is determined to be environmentally superior, the ADEIR will identify the environmentally superior alternative among the remaining scenarios.
Cumulative Impacts. Consistent with Section 15130 of the CEQA Guidelines, cumulative impacts will be disclosed. These impacts would result from the program’s impacts associated with full buildout of project area under the proposed project, combined with impacts of other projects and programs in the area, including surrounding jurisdictions’ land use plans. Cumulative projections in the area will be derived in consultation with the City.
Other CEQA Sections. This portion of the EIR will discuss the growth-inducing effects of the project as well as significant irreversible changes associated with the proposed project. Drawing on the information provided in the environmental setting and preceding issue discussion, the growthinducing impacts will address the potential for the project to directly induce economic growth and remove obstacles to growth in the area. The significant irreversible changes discussion will summarize the significant effects of the project, particularly the unavoidably significant effects. References. This portion of the EIR will provide full citations for all in-text citations provided within the EIR. This section will identify all supporting documents that were used during preparation of the EIR which are not included as appendices to the EIR itself. *The ADEIR will be submitted to the City in Microsoft Word format, for ease of review.
Proposed Approach to Key Technical Issues
The technical approach to analyzing each potential environmental issue is described herein. Approaches to the impact analysis for the Program EIR will be discussed with City staff and will be consistent with the assumptions and methodologies used in recent CEQA documents in the City of Cotati to the extent possible. In general, the impact analysis will focus on the issues present in the project area and likely to be affected or impacted by the project. It is anticipated that the components of the project that would most likely result in environmental impacts include the proposed land use changes that would result in increased buildout, increased development intensity, increased building height/scale, or physical ground disturbance. All issue areas contained on the CEQA Guidelines Appendix G Checklist will be addressed in the EIR. Specific analysis details for technical issue areas only are described below.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 15 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 Air Quality and Greenhouse Gas Emissions. The air quality and greenhouse gas (GHG) emissions analyses in the EIR will consider temporary construction and long-term operational emissions from buildout of the project area. The analysis will summarize the existing air quality conditions in the air basin using data from nearby air monitoring stations available from the California Air Resources Board and the Bay Area Air Quality Management District (BAAQMD). The state of the climate and relevant federal, state, and local climate change regulations will be described, with GHGs identified as an area of primary concern. This section will summarize federal, state, and local standards and regulatory review requirements pertinent to air quality and GHG emissions and evaluate the significance of air quality and GHG impacts per the BAAQMD’s 2022 CEQA Guidelines methodology for programmatic (plan-level) analyses. Operational and construction emissions will be addressed qualitatively and no air quality or GHG modeling is proposed. This section will also evaluate potential odor impacts through buildout of the project area, which is typically associated with wastewater treatment, manufacturing, and industrial-type land uses; evaluate localized air quality impacts from toxic air contaminant (TAC) to sensitive receptors (no detailed air dispersion modeling is proposed as part of this scope); evaluate the project’s compliance with applicable Air Quality Management Plans; evaluate the project’s compliance with applicable State and local GHG reduction plans, policies, and regulations; and develop mitigation measures for identified potentially significant air quality and GHG impacts.
Biological Resources. The project area supports a mixture of commercial, residential and open space uses; however, sensitive biological resources are expected to be limited by the surrounding development and disturbance. Nonetheless, the project area may support special-status species such as burrowing owl, raptors and nesting birds, and rare plants. Jurisdictional wetlands and waters are not expected. As part of the biological resources analysis, Rincon will collect regional background information on biological resources that could be affected by the project. The collected information will include database queries (e.g., California Natural Diversity Database [CNDDB], California Native Plant Society, U.S. Fish and Wildlife Service, National Wetland Inventory), reviews of regional planning documents, and information provided by City staff. The scope of work includes a reconnaissance site visit.
The biological setting subsection will describe the regulatory framework, vegetation communities per the California Wildlife Habitat Relationships classifications, waters and wetlands (if present), and specialstatus species occurrences and habitats. Rincon will compile results from database queries in an appendix to the EIR and summarize the results and findings within the EIR section. The impact analysis will include a description of methodology and significance thresholds, a summary of land use changes that may result in impacts to biological resources, and avoidance and mitigation measures, as appropriate.
Cultural Resources. The cultural resources analysis will review the potential for historical resources and archaeological resources to occur within the project area and the potential impacts to those resources as a result of the project. As part of a cultural resources investigation, Rincon will conduct a California Historical Resources Information System (CHRIS) records search of the proposed project site as well as a Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 16 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023
0.5-mile radius around the project site. Archival research will be limited to a review of historical aerial images and maps to characterize the historical development of the plan area and the existing conditions. Upon completion of the records search, Rincon will conduct a cultural resources survey of the project site to document. Rincon assumes up to three built-environment cultural resources will be identified that require recordation or evaluation; Rincon assumes no archaeological resources will be identified or testing will be completed, and the survey will be completed in a single eight-hour day.
Upon completion of the CHRIS records search and cultural resources survey, Rincon will prepare a technical report discussing the results. If significant impacts are identified, programmatic mitigation measures will be provided.
Paleontological Resources. Rincon will present a paleontological resources assessment memorandum that will summarize potential impacts to geologic units with paleontological sensitivity and any necessary mitigation measures. The assessment will discuss the results of the literature review and record search, provide a discussion of the regional geology and the geologic unit(s) present within the project site, characterize the paleontological sensitivity of the geologic unit(s) present within the project site using the Society of Vertebrate Paleontology paleontological sensitivity classification system, assess the potential for significant impacts to scientifically important paleontological resources under state and federal guidelines, and provide management recommendations for avoiding or reducing impacts to paleontological resources from project development as necessary. We assume that direct expenses associated with the fossil locality search will not exceed $500, and no paleontological fieldwork will be necessary to complete the assessment.
Noise. The noise section of the EIR will be conducted in accordance with City of Cotati guidelines, standards, and ordinances. The existing setting will describe existing ambient and traffic noise levels, and a discussion of existing airport noise levels based on available data. No ambient noise measurements are proposed. The noise analysis will examine both temporary construction noise and long-term operational noise. Noise model calculations will be included as an appendix to the EIR, and the technical analysis will be summarized in the EIR section. Construction noise and vibration impacts associated with buildout of the plan area will be addressed qualitatively in terms of accepted data and standards from the U.S. Federal Transit Administration and Federal Highway Administration. Traffic noise will be estimated based on traffic volume data used in the traffic analysis. Noise impacts from nontransportation sources will be evaluated on a programmatic level, qualitatively based on local noise standards. Rincon will analyze noise impacts from non-transportation sources such as major commercial and industrial uses in terms of potential impacts to nearby noise-sensitive receptors and the noise limitations identified within the City’s Municipal Code. Feasible mitigation measures will be identified to minimize noise and vibration impacts associated with buildout of the Plan.
Task 9.7: Screencheck Draft EIR
Rincon will address one round of City comments on the ADEIR and prepare a Screencheck Draft EIR. We assume that all comments from the City will be provided as a consolidated set of comments in editable electronic format (i.e., as tracked changes in Microsoft Word). If there are multiple reviewers, the City Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 17 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 will be responsible for reconciling conflicting comments prior to sending to Rincon. To maintain momentum in the project schedule and provide cost efficiency, we assume City comments will focus on any new content in the previous version of the ADEIR, and new comments on previously submitted content will be minimal. The Screencheck Draft EIR will be submitted to the City in Microsoft Word with track changes retained.
Task 9.8: Public Draft EIR
Once the City approves the Screencheck Draft EIR, Rincon will prepare the Draft EIR for public circulation. Rincon will prepare required noticing forms, including the Notice of Completion (NOC), Notice of Availability (NOA), and OPR’s Summary Form for Electronic Document Submittal, for City review. Rincon will address one round of comments on the forms. Rincon will assist the City with submitting documents through the digital CEQA Submit platform and filing the NOA with the Sonoma County Clerk’s office. It is assumed that the City will complete the County Clerk filing and be responsible for newspaper ads and/or other public noticing of the document’s availability required by CEQA, such as radius label mailing or on-site posting. As required by State law, the Public Draft EIR will require at least a 45-day public review period. Rincon will not provide printed copies of the Public Draft EIR. Rincon will provide a digital version in Adobe PDF for posting to the City’s website. Accessibility remediation of the Draft EIR is not included.
Task 9.9: Response to Comments and Administrative Final EIR Upon receipt of public comments on the Draft EIR, Rincon will prepare draft response to comments and an Administrative Final EIR for review by the City. This scope of work assumes up to 10 comment letters containing comments on the content of the CEQA document will be received. This includes three lengthy (over five pages) and/or substantive letters, that can be adequately responded to in a maximum of 60 professional staff hours. Comment letters that solely express support or opposition to the project would not count against the 10-letter estimate. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. We reserve the right to reevaluate the effort level and request a scope amendment upon close of the public comment period. If the number of comment letters and the effort to prepare responses is greater than anticipated, Rincon will notify City staff immediately and discuss options to amend our scope of work and budget as necessary.
Rincon will address one round of consolidated City comments, to be provided in editable format, on the draft Responses to Comments and prepare a Screencheck Responses to Comments, in Microsoft Word with edits shown in track changes. Upon City review and approval of the Screencheck, Rincon will submit the Final EIR.
Task 9.10: Mitigation Monitoring and Reporting Program
Concurrent with Task 9.9, Rincon will prepare a Mitigation Monitoring and Reporting Plan (MMRP), which will be bound separately from the Final EIR. The MMRP will be provided in a format designed for use by planners, environmental monitors, or code enforcement officers. Essentially, this plan will take the form of a detailed table that describes:
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 18 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 Persons/agencies responsible for monitoring compliance with each condition Timing when monitoring must occur
Frequency of monitoring
Criteria to be used to determine compliance with conditions Task 9.11: Final EIR
After receipt of City comments on the Administrative Final EIR (Task 9.9) and MMRP (Task 9.10), Rincon will prepare a Screencheck Final EIR for City staff review and confirmation followed by a Final Program EIR after incorporating comments from City staff. Rincon will prepare a draft Notice of Determination (NOD) for City approval. Rincon staff will assist City staff with filing the NOD with County Clerk and State Clearinghouse within five working days of project approval. It is assumed that the City will pay all applicable fees associated with filing the NOD at the County Clerk. It is assumed that the City will complete the County Clerk filing. Rincon will not provide printed copies of the Final EIR, and will not conduct accessibility remediation of the Final EIR.
Task 9.12: CEQA Findings, Statement of Overriding Considerations, and Resolution Rincon will prepare the CEQA Findings and Statement of Overriding Considerations (if a significant and unavoidable impact is identified) for the project based on the impact conclusions of the EIR, based on a template provided by the City. The Draft CEQA Findings will be submitted alongside the Final EIR, and will contain a discussion of alternatives, including the rationale for rejecting any of the analyzed alternatives, using in part the project objectives. This scope of work assumes if alternatives are determined to be infeasible due to financial considerations, or that the Statement of Overriding Considerations relies on specific economic or financial factors, corresponding financial data to support these conclusions will be provided by the City. This task will comply with CEQA Guidelines Sections 15091 and 15093 and will be submitted in a City-approved electronic format. Rincon will prepare an administrative draft version of the CEQA Findings for City review, will address one round of consolidated City comments, and submit a final document version digitally.
Rincon will also prepare the draft CEQA Resolution for City review and comment. The CEQA Resolution will be prepared in accordance with the City’s required format. The CEQA Resolution will incorporate the CEQA Findings and, if applicable, the Statement of Overriding Considerations as attachments. Rincon will address one round of consolidated City comments and submit a final document version digitally.
Task 9.13: Administrative Record
Rincon will maintain the Administrative Record for this project. Maintenance of an accurate and comprehensive administrative record is important for the defensibility of the EIR, should it be challenged. Rincon will develop a work plan at the outset that instructs internal staff on the way in which the Administrative Record will be developed and maintained. As sources are referenced in each section of the report, they are logged in an index containing a hyper-linked cross-reference to the individual source files, copies of which are maintained on company servers. These include, for example, Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 19 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 guidance documents, websites, correspondence, and technical memoranda. The index and source files will be supplied digitally alongside the Draft EIR.
Task 9.14: Public Hearing Attendance (2)
This task provides a budgeted allowance for the Rincon team, including Rincon’s Principal-in-Charge or Project Manager, to attend up to two in-person public meetings with the Planning Commission and City Council.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 20 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 Cost
RINCON CONSULTANTS, INC.
Cotati Santero Way Specific Plan Update EIR
Cost Estimate
Rate Hours Labor Budget Direct
Expenses Total Budget
Task 9.0: Project Management 58.00 12,459.00 0.00 12,459.00 Principal 297.00 15.00 4,455.00
Senior Planner II 246.00 25.00 6,150.00
Project Assistant 103.00 18.00 1,854.00
Task 9.1: Kickoff Meeting 4.00 1,035.00 0.00 1,035.00
Principal 297.00 1.00 297.00
Senior Planner II 246.00 3.00 738.00
Task 9.2: Notice of Preparation 4.00 1,035.00 0.00 1,035.00 Principal 297.00 1.00 297.00
Senior Planner II 246.00 3.00 738.00
Task 9.3: Project Description 20.00 4,008.00 0.00 4,008.00 Principal 297.00 2.00 594.00
Senior Planner II 246.00 4.00 984.00
Senior GIS Specialist 181.00 6.00 1,086.00
Planner II 168.00 8.00 1,344.00
Task 9.4: Scoping Meeting 18.00 4,836.00 415.80 5,251.80 Principal 297.00 8.00 2,376.00
Senior Planner II 246.00 10.00 2,460.00
Travel - Mileage 235.80
Vehicle Day Rate 180.00
Task 9.5: AB 52 and SB 18 Consultation
Assistance 11.00 2,397.00 0.00 2,397.00
Principal 297.00 1.00 297.00
Sr. Supervising Archaeologist II 282.00 3.00 846.00
Senior Planner II 246.00 1.00 246.00
Archaeologist II 168.00 6.00 1,008.00
Task 9.6: Administrative Draft EIR 507.50 101,624.00 2,004.43 103,628.43 Director 297.00 11.00 3,267.00
Principal 297.00 35.00 10,395.00
Senior Supervisor Biologist II 282.00 8.00 2,256.00
Sr. Supervising Archaeologist II 282.00 8.50 2,397.00
Senior Archaeologist II 246.00 2.00 492.00
Senior Planner II 246.00 81.00 19,926.00
Biologist IV 204.00 36.00 7,344.00
Archaeologist IV 204.00 15.00 3,060.00
Planner III 189.00 24.00 4,536.00
Archaeologist II 168.00 72.00 12,096.00
Planner II 168.00 200.00 33,600.00
GIS/CADD Specialist II 161.00 5.00 805.00
GIS/CADD Specialist I 145.00 10.00 1,450.00
Record Search 1,508.00
Standard Field Package 228.00
Travel - Mileage 88.43
Vehicle Day Rate 180.00
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 21 Section 2.B: Rincon Project Understanding & Scope of Work July 17, 2023 Rate Hours Labor Budget Direct
Expenses Total Budget
Task 9.7: Screencheck Draft EIR 44.00 8,532.00 0.00 8,532.00 Principal 297.00 4.00 1,188.00
Senior Planner II 246.00 8.00 1,968.00
Planner II 168.00 32.00 5,376.00
Task 9.8: Public Draft EIR 24.00 4,350.00 0.00 4,350.00 Principal 297.00 2.00 594.00
Senior Planner I 230.00 6.00 1,380.00
Planner II 168.00 10.00 1,680.00
Production Specialist I 116.00 6.00 696.00
Task 9.9: Responses to Comments and Admin
Final EIR 60.00 12,360.00 0.00 12,360.00
Principal 297.00 8.00 2,376.00
Senior Planner II 246.00 16.00 3,936.00
Planner II 168.00 36.00 6,048.00
Task 9.10: Mitigaiton Monitoring and Reporting
Program 9.00 1,797.00 0.00 1,797.00
Principal 297.00 1.00 297.00
Senior Planner II 246.00 2.00 492.00
Planner II 168.00 6.00 1,008.00
Task 9.11: Final EIR 16.00 2,998.00 0.00 2,998.00
Principal 297.00 2.00 594.00
Senior Planner II 246.00 6.00 1,476.00
Production Specialist I 116.00 8.00 928.00
Task 9.12: CEQA Findings, SOC, and Resolution
22.00 4,266.00 0.00 4,266.00
Principal 297.00 2.00 594.00
Senior Planner II 246.00 4.00 984.00
Planner II 168.00 16.00 2,688.00
Task 9.13: Administrative Record 11.00 2,101.00 0.00 2,101.00 Principal 297.00 1.00 297.00
Senior Planner I 230.00 2.00 460.00
Planner II 168.00 8.00 1,344.00
Task 9.14: Public Hearing Attendance (2) 23.00 6,025.00 415.80 6,440.80 Principal 297.00 10.00 2,970.00
Senior Planner II 246.00 12.00 2,952.00
Admin Assistant/Billing Specialist 103.00 1.00 103.00
Travel - Mileage 235.80
Vehicle Day Rate 180.00
Project Total 831.50 169,823.00 2,836.03 172,659.03
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
RELEVANT EXAMPLES OF PREVIOUS
WORK
SECTION 3
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 22 Section 3: Relevant Examples of Previous Work July 17, 2023 SECTION 3: RELEVANT EXAMPLES OF PREVIOUS WORK
City of Santa Clarita
Housing and Safety Element Updates
4LEAF was chosen to perform the Housing and Safety Updates for the City of Santa Clarita, located in Southern California. The City is taking a proactive approach to smart, balanced growth of residential, commercial, and business park land uses. The City encompasses over 70 square miles and has a population of approximately 225,000 residents. The current number of housing units within the City is approximately 77,815. For this project, 4LEAF has 4 planners assigned to work on the City’s Housing Update for the 2021-2029 planning cycle with completed certification by the California Department of Housing and Community Development (HCD) pending. The Safety Element update was completed and adopted in early 2022.
The City chose 4LEAF because our team of professional Planners have an established working relationship with HCD and a familiarity with State housing law. Our team has demonstrated the ability to be proactive in maintaining communication, meeting deadlines, and addressing SB 379 (requiring all cities to include climate adaptation and resiliency strategies in the General Plan’s Safety Element in conjunctions with the next Housing Element Update). 4LEAF teamed with Rincon Consultants, Inc. to provide CEQA services. Together, our teams have worked with City staff to ensure consistency between Elements and meet legal requirements.
Our services for this project include:
Public workshops and community outreach efforts
Hard-reach-community outreach and Spanish
translation of all public documents
Data collection
Drafting the Housing Element
Housing Sites Inventory
Presentations
Attending and participating in Planning Commission
and City Council meetings
Contact Information:
Erika Iverson, Senior Planner
(661) 255-4962
[email protected]
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 23 Section 3: Relevant Examples of Previous Work July 17, 2023 City of Cloverdale
6th Cycle Housing Element Update
4LEAF was chosen to perform the Housing Update for the City of Cloverdale, located in Northern California. The updated Housing Element will need to address the requirements of State law, including recent changes regarding the analysis of sites and zoning-related requirements for housing entitlements. We currently have three 4LEAF Planners assigned to work on this endeavor including one (1) Principal Planner and two (2) Associate Planners.
The City selected 4LEAF due to its demonstrated ability to adapt a successful suite of 5th Cycle programs to meet new statutory requirements. Cloverdale has taken substantial steps to address housing needs for its most vulnerable residents and working families, with progress on programs prioritizing affordable and workforce housing development in the 5th Cycle including the development of City-owned permanent and transitional housing for people experiencing homelessness.
4LEAF facilitated a 57-unit expansion from the original RHNA in an agreement with the Association of Bay Area Governments (ABAG) due to an annexation-related transfer from unincorporated Sonoma County. Despite the increase, the Housing Element reflected capacity for 179% of the City’s final RHNA through pipeline projects and opportunity sites.
Our services for this project include:
Project management
Community outreach and engagement
Housing Element preparation
RHNA transfer associated with annexations
CEQA compliance
Native American Tribal Consultation
Contact Information:
Rafael Miranda, Associate Planner
(707) 894-2521
[email protected]
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 24 Section 3: Relevant Examples of Previous Work July 17, 2023 City of Rohnert Park
6th Cycle Housing Element Update
4LEAF was chosen to perform the Housing Update for the City of Rohnert Park, located in Northern California. The City has a RHNA of approximately 1,580 units compared to 899 units in RHNA Cycle 5, representing a 76% increase from the last Planning cycle. To ensure an adequate inventory of viable sites, the 6th cycle Housing Element Update necessitates rezoning in targeted areas.
The City chose 4LEAF because our team of professional planners have an established working relationship with HCD and a thorough understanding of State housing law. Our team has demonstrated the ability to be proactive in maintaining communication, meeting deadlines, and addressing all of the new statutory requirements for 6th Cycle Housing Elements.
Our services for this project include:
Project management
Community outreach and engagement
Housing Element preparation
CEQA compliance (with Rincon Consultants based on concurrent General Plan Update EIR) Contact Information:
Jenna Garcia, Housing Manager
(707) 588-2238
[email protected]
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
PROPOSED PROJECT TEAM
SECTION 4
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 25 Section 4: Proposed Project Team July 17, 2023
SECTION 4: PROPOSED PROJECT TEAM
4LEAF STAFF
Luke Lindenbusch | Senior Planner & Project Manager
Luke leads a team of planners and provides strategic insight on regulatory requirements in the development of local housing programs and policies. Luke is a public communications practitioner adept at conveying the local context of planning policy to decision-makers and the public, and developing comprehensive plans with innovative community engagement methods.
Tonya Ward, AICP, MUP | Principal Planner
Tonya is an experienced AICP-certified planner with over 22 years of professional planning experience in the realm of current and long-range land use projects, environmental and coastal permitting, urban design, General Plan preparation and implementation, municipal code updates, economic development, historic preservation, and housing program implementation. Tonya recently updated the City of Auburn Zoning Code as a follow-up to the adoption of the 2021 Housing Element. These amendments addressed recent changes to State law, including new Density Bonus and Accessory Dwelling Units/Junior Dwelling Units and creation of streamlined processes to encourage affordable housing production city-wide.
Jonathan Pacheco Bell | Senior Planner
Jonathan Pacheco Bell is an urban planner with 20 years of professional experience in the public, private, and nonprofit sectors. His range of expertise includes community engagement, participatory planning and design, inclusive public space, General, Specific, Community and Vision Plans, code enforcement, zoning ordinances, planning studies, policy writing, and project management. He is known for the development of embedded planning, a practice to situate the work of planners on the street-level to increase equity and participation for historically marginalized populations harmed by inequitable planning.
Marisela Martinez | Associate Planner (Community Engagement Specialist) Marisela is an experienced urban planner with long-range and current planning in the City of Fresno, California. Her background encompasses teaming to successfully realize meaningful community engagement, and assisting the preparation of specific plans, housing elements, special studies, and zoning text amendments. She has refined research skills having distilled socioeconomic data that has informed decision-making on a range of planning initiatives and long-range planning projects. She is a graduate of Brown University and gained an international planning perspective, having spent a year in Granada, Spain, where she conducted data analysis for land use, transportation, transit, and design projects. Marisela’s native languages are Spanish and English.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 26 Section 4: Proposed Project Team July 17, 2023
Nejat Kedir | Associate Planner (GIS Specialist)
As a trained and experienced researcher, Nejat has experience with housing, land use and transportation data and GIS analysis. Her excellent written and communication skills and affinity for detail has helped her become a talented planner. Nejat thrives in a collaborative team setting, making her a key member of 4LEAF’s project team. She has a growing range of planning experience and is a dedicated community volunteer for organizations such as Green2Gold, the American Red Cross, and the Women Transportation Seminar (WTS).
Fehr & Peers Staff
Ian Barnes, PE | Principal/North Bay Senior Market Leader Ian is an award-winning Principal in Fehr & Peers’s Petaluma office. Mr. Barnes has over a decade of experience in transportation planning/engineering covering a broad spectrum of project types – including educational, infrastructure and residential programs and projects.
Mr. Barnes is a leader in the field of CEQA multimodal transportation analysis, with expertise in the Synchro, SimTraffic, VISSIM and Traffix/Vistro operations analysis programs. He serves as a firm-wide leader on VMT analysis and mitigation for CEQA purposes. He is a member of the San Francisco Bay Area Section of the Institute of Transportation Engineers and a founding officer of the San Francisco Bay Area chapter of the Young Professionals in Transportation professional society.
Ashlee Takushi, EIT, RSP1 | Project Manager / Transporation Engineer/Planner Ashlee is drawn to transportation engineering because of the potential to improve communities by understanding their local goals and needs, while offering new ideas that have been successfully implemented in other regions by similar community types. Since joining Fehr & Peers, Ashlee has worked on a variety of projects, gaining experience and interest in transportation impact analyses, pedestrian planning and design, and citywide safety planning. She is committed to working closely with local agencies to develop community driven solutions that improve safety for all users.
Rincon Consultants Staff
Matt Maddox, AICP | Principal
Matt is involved in a wide range of urban planning and land use studies, sustainable design review, air quality and greenhouse gas analysis, CEQA/NEPA environmental documentation, as well as community involvement and permitting activities. Matt has a strong background in environmental management, policy, and environmental planning. He has contributed to successful environmental and planning projects ranging from general plans to focused inner city redevelopment studies, to sustainable design review and documentation for compliance with environmental regulations, to climate action plans.
Matt has developed a focus in the area of urban planning, sustainable design, and greenhouse gas analysis. He has worked on a variety of CEQA and environmental review projects throughout California.
Proposal to Provide Professional Consulting Services for the City of Cotati’s Santero Way Specific Plan Update Page 27 Section 4: Proposed Project Team July 17, 2023
Aileen Mahoney | Project Manager/Senior Environmental Planner 0Aileen has extensive experience with CEQA, NEPA, and permitting environmental compliance documents for a wide array of private and public clients. She has experience with all CEQA-required resource areas and with OPR’s online State Clearinghouse CEQA submit portal. Ms. Mahoney has served as Project Manager or Deputy Project Manager on numerous projects and has experience coordinating and presenting at public hearings, running notices, and managing project website content, as well as coordinating with lead agencies, clients, subconsultants, and multidisciplinary teams throughout the environmental compliance process. She is highly effective at conducting research, analyzing information, and creating written materials in compliance with federal, state, and local environmental laws and regulations.
Luke Lindenbusch
Project Manager / Senior Planner
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Experience Summary
Luke is a diligent Senior Planner, organizer, and nonprofit specialist with extensive knowledge of campaign management, public health, and city planning. Luke is especially talented in implementing costeffective and innovative community engagement strategies integrating both field and digital campaigns. He also has experience in affordable housing programs, legislative and regulatory analysis, and complex funding mechanisms. Luke has been welcomed to work collaboratively in varied communities and has proven that he is a tactful team player who is highly adaptable to diverse environments.
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4LEAF, Inc.
Project Manager / Senior Planner
2021 - Present
Luke contributes to 4LEAF’s Planning Department by:
• Currently overseeing the preparation of three separate Housing Elements for such clientele as the Cities of Cloverdale, Cotati, and Healdsburg.
• Providing on-call planning policy technical assistance to 16 jurisdictions through our subregional contract with ABAG/MTC.
• Orchestrating multifaceted community engagement strategies and actions. • Leading technical plan writing including Affirmatively Furthering Fair Housing (AFFH) data collection and analysis for communities with high, low, and mixed resource areas. • Strategizing goals, policies, and programs in General Plan Updates and Specific Plans. • Managing legislative updates and communicating with jurisdictions on changes in State law. • Coordinating with regional partners in government and nonprofit organizations.
Generation Housing
Project and Policy Coordinator
2020- 2021
In this role, Luke’s responsibilities included, but were not limited to public advocacy for housing action nonprofit, policy analysis, housing project tracking, serving as a webinar moderator, convening public officials, and mobilizing supporters.
City of Sebastopol
Planning Commissioner & Climate Action Committee Chair
2020 - 2021
In these roles, Luke served as a council-appointed municipal planning official and climate action liaison in this west Sonoma County city. Efforts included the promotion of local efforts and cross-sector engagement.
Experience
5+ years
Education
BA, Global Public Health and
Community Development
New York University
Software
Adobe Suite
Microsoft Office
Salesforce/CRMs
NGP/VAN
Google Suite
Basic Coding/GIS
Tonya Ward, AICP, MUP
Principal Planner
1 of 3
Experience Summary
Tonya is a skilled Principal Planner with over 22 years of professional experience in the realm of current and long-range land use projects, environmental permitting, urban design, General Plan preparation and implementation, municipal code updates, economic
development, historic preservation, and housing program implementation. She also has extensive public sector experience that progressed her management and processing of projects, leading her into a seasoned Principal role.
Tonya’s professional and academic industry experience contribute to her extensive knowledge of the Planning field and her impressive presentation and public speaking skills. She is passionate about helping facilitate responsible initiatives that provide continuous opportunities for livable and equitable communities, and her ability to serve as a leader makes Tonya is an asset to any team, project, and work environment she is assigned.
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4LEAF, Inc.
Principal Planner
2022 - Present
Tonya contributes to 4LEAF’s municipal Planning Department clients by:
• Managing complicated Planning studies and development applications and examining proposals. • Developing budgets, directing bidding processes, and verifying contract expenses and compliance. • Conducting research and organizing reports on land use, physical, social, and economic topics. • Working in regional program zones including natural and water resources Planning, community development, hazard modification, coastal zone management, and more. • Completing field inspections to collect data related to development review processes and verifying that development projects comply with approved plans.
• Serving as a liaison and communicating reports and findings from inspections and research to staff, officials, and Planning and Zoning boards and commissions. • Providing Planning assistance to member communities on diverse land use projects. • Supervising and mentoring junior Planners.
City of Auburn
Senior Planner
6/2018 - 11/2022
• Planned, managed, organized, and oversaw operations and services of the Planning Department including current, advanced, and environmental planning; processing of all ministerial and Experience
22+ years
Education
Master of Urban & Regional Planning
San Jose State University
B.A., Political Science
University of Missouri, St. Louis
Affiliations
American Institute of Certified Planners
American Planning Association, CA Chapter
International Code Council
Software
Microsoft Office Suite
GIS
Granicus
Accela
HDL
TRAKiT
Tyler Technologies
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Tonya Ward, AICP, MUP
discretionary planning entitlements and General Plan Updates; implementing Master Plans and entitlements associated with the City’s Municipal Airport and Waste Treatment Plant; participated as a technical contributor for the City’s Local Hazard Mitigation Plan and Airport Land Use Compatibility Plan; prepared and implemented CEQA and NEPA documents. • Interacted with and assisted the public, development, and business community regarding the planning and/or building process.
• Managed consultants and negotiated professional service contracts. • Developed policies and procedures; prepared and administered budgets and grants; provided responsible and complex staff support to the City Council, City Manager, Commissions and Committees, and coordinated activities with other City officials, departments/divisions, outside agencies and organizations.
• Prepared, reviewed, attended, and present staff reports and various updates to the City Council, Planning Commission, Historical Design Review Commission, Placer County Transportation Planning Agency/ Airport Land Use Commission, California Housing and Community Development Department, Sacramento Area Council of Governments, and variety of community groups. • Coordinated Population and Land Use forecast scenarios including assisting consultants with supply side updates, revising records for Area Plans and Development projects, and providing upto-date information. • Supported area plans, neighborhood plans, and other UPC Initiatives. • Provided regular and timely transport, planning, design, public realm, spatial analysis, and mapping expertise to various master plans, neighborhood plans, and other revitalization projects. • Reviewed transport aspects of development applications and used GIS for better integration of land use and transportation planning.
City of Millbrae
Community Development Director
8/2015 - 6/2018
• Planned, managed, oversaw, and directed all operations and services of the Community Development Department, including activities in the Planning, Building, Code Enforcement, Housing, and Economic Development divisions.
• Managed staff and consultants through direct and subordinate supervisors; developed department goals, policies, and procedures; prepared and administered budgets; provided responsible and complex staff support to the City Council, Planning Commission, City Manager, and coordinated activities with other City officials, departments/divisions, outside agencies. • Participated in establishing the strategic action plan for the Department including implementation of the organization’s mission, vision, goals, and objectives, and participated in follow-through monitoring to assure accomplishment of established goals. • Monitored and provided policy direction on complex development applications or activities including General Plan Update, Millbrae Area Station Specific Plan, Downtown Enhancement Plan, Housing Element implementation, Parks Master Plan Update, Community Center Restoration, Committee and Commission Reorganization, Grand Boulevard Initiative development, Capital Improvement Projects, grant administration, and modernization of computerized tracking systems, data, and fee schedules.
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Tonya Ward, AICP, MUP
CSG Consultants, Inc.
Principal Land Use Consultant
8/2013 - 8/2015
• City of Millbrae, CA: Developed and implemented new planning and customer service processes for the Community Development Department; prepared environmental review; managed and trained planning staff; prepared staff reports and presented at public hearings; acted as liaison to the Planning Commission; reviewed and issued a variety of entitlements for consistency with applicable laws; reviewed, coordinated, assisted, and developed required ordinance revisions. • City of Marina, CA: Prepared a Mitigated Negative Declaration for the ADA accessibility and habitat restoration of Dunes State Beach including parking and trail/walkway enhancements.
Processed a Planned Development land use application and managed consultants.
City of Half Moon Bay
Associate Planner/Acting Planning Director
4/2004 - 7/2013
• Managed the Planning Department’s work programs and activities including counter permit and fees, coordination of projects, and support to the Planning Commission and City Council. • Interpreted architectural and engineering plans and specifications; reviewed and approved building permit applications; assisted the City Engineer with the coordination of large and complex public works and/or capital facilities construction project(s). • Prepared and implemented CEQA and NEPA environmental assessment documents; interpreted and applied laws, ordinances, and regulations governing planning activities; analyzed and compiled technical and statistical information and reports to draft General Plan elements. • Interacted with and assisted the general public and the development community regarding the planning and building process; responded to and resolved difficult and sensitive citizen inquiries and complaints; monitored and evaluated the efficiency and effectiveness of service delivery methods and procedures.
• Provided lead direction and supervision to consultants, technical, junior, and clerical staff; trained and assigned staff in areas of work including planning methods, procedures, and techniques. • Managed project budgets, scope of work, schedule of performance, and regulatory compliance; prepared and evaluated Requests for Proposals/Request for Qualifications for site development and professional consultants; selected and managed consultants.
City of Walnut Creek
Assistant Planner
4/2001 - 6/2003
• Interacted with the general public and development community regarding the planning and/or building process; performed building plan checks and inspections; reviewed design and landscape improvements to the City’s downtown revitalization plan; coordinated Planning and Building Department activities; issued business licenses and supported Code Enforcement staff. • Processed planning assignments in accordance with environmental law; primary planner responsible for public inquiries regarding permit process; presented staff reports and recommendations to Committees, Zoning Administrator, and Planning Commission.
Jonathan P. Bell
Senior Planner
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Experience Summary
Jonathan Pacheco Bell is an urban planner with 20 years of professional experience in the public, private, and nonprofit sectors. His range of expertise includes community engagement, participatory planning and design, inclusive public space, General, Specific, Community and Vision Plans, code enforcement, zoning ordinances, planning studies, policy writing, and project management. He is known for the development of embedded planning, a practice to situate the work of planners on the street-level to increase equity and participation for historically marginalized populations harmed by inequitable planning.
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4LEAF, Inc.
Senior Planner
2023 - Present
Jonathan helps contribute to the productivity of 4LEAF’s Planning Department by:
• Supervising project needs in response to requests from the Community Development Director and the City Council.
• Reviewing development and architectural design plans for industrial, commercial, residential, and multi-family projects.
• Preparing staff reports, resolutions, and ordinances for recommendations for Design Review, Planning Commission, City Council, and Director Hearings. • Processing parcel maps and subdivisions in compliance with the Subdivision Map Act. • Providing California Environmental Quality Act (CEQA) reviews. • Working on General Plan amendments.
South Bay Cities Council of Governments – Torrance, CA
Senior Project Manager, Land Use & Housing
2022 - Present
• Manage four Regional Early Action Planning (REAP 1.0) projects with a $634,000 budget: ADU Acceleration, Commercial Redevelopment into Housing, South Bay Housing Education Forum, and subregional SB 330 Protected Unit Form.
• Develop four grant applications for REAP 2.0 implementation projects with a combined $1 million budget: South Bay Regional Housing Trust Formation, Commercial Redevelopment into Housing Implementation, Micro-mobility and Neighborhood Centers, and Micro-parking in Multifamily Residential Developments.
Experience
20+ years
Education
M.A. Urban Planning
UCLA Luskin School of Public Affairs
Master of Library and Info Science
SJSU, School of Information
B.A. Political Science
CSU Los Angles
Affiliations
APA, Los Angeles Section
Planners Network
UCLA Latino Alumni Association
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Jonathan P. bell
• Collaborate with 16 cities to develop coherent housing policy meeting goals of state-accelerated housing production.
• Research and develop stakeholder registers for community engagement plans. • Serve as invited speaker and Subject Matter Expert on community engagement, community planning, Embedded Planning, housing, environmental justice.
Cal Poly Pomona Department of Urban and Regional Planning – Pomona, CA Lecturer
August 2021 - Present
Teach graduate and undergraduate courses in the Department of Urban and Regional Planning.
Enrollment ranges from 6 to 60 students. Courses:
• URP 5120: Planning Ideas and Actions (Fall 2023)
• URP 6901: MURP Client Project Capstone Preparation
• URP 4200: Methods of Participation; Engagement, Negotiation, Mediation • URP 4210: Advocacy Planning, Community Organizing, & Social Change • URP 4620: Senior Project
• URP 1051: Ethnic Communities, Places, & Urban Planning Sagecrest Planning + Environmental – San Juan Capistrano, CA Planning Consultant / Associate Planner
2021 - 2022
• Develop and implement residential canvassing and community engagement plan for Carson Street Specific Plan, a new residential development in City of Carson. • Develop and implement residential canvassing and community engagement plan for industrial development project in rural San Bernardino County.
• Create community outreach assets including slide decks and flyers for Accessory Dwelling Unit Ordinance Update and workshops in City of Riverside.
• Conduct community engagement in diverse communities using methods such as neighborhood canvassing, public presentations, flyers, workshops, webinars. • Design and write specialized planning studies on homelessness, Housing First Policy, and Accessory Dwelling Units in the City of Riverside, including research, staff interviews, data analysis and synthesis, and document design.
• Develop strong relationships and cultivate new business leads with current and prospective clients, city officials, stakeholders, and consultants. • Prepare and issue responses to RFP proposals for consultant services for Embedded Planning community engagement plans, private entitlements, CEQA, and municipal projects. • Schedule, coordinate, and track meetings with clients, city staff, and elected officials Los Angeles County Department of Regional Planning – Los Angeles, CA Regional Planner
2006 - 2020
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Jonathan P. bell
• Create, develop, and grow Embedded Planning practice and methods. • Develop and implement community engagement strategies for Florence-Firestone Community Plan, 92nd Street Linear Park, Step By Step LA County: Pedestrian Plans for Unincorporated Communities, Willowbrook TOD Specific Plan, East LA 3rd Street Specific Plan, Safe Access to Alcohol & Food Establishments (SAAFE) Ordinance, and Countywide Yard Sale Ordinance Update. • Design and deliver presentations on community plans, community engagement, zoning code enforcement, and proposed ordinances to countywide community-based organizations. • Implement Embedded Planning on-the-ground engagement to increase participation, gather, interpret and include more feedback, and build meaningful FFCP community partnerships. • Conduct specialized planning study of industrial preservation overlay zones in 10 jurisdictions in support of General Plan 2035 and proposed inclusion in FFCP. • Present ordinance amendment before Regional Planning Commission and Board of Supervisors.
• Research, design, co-author Alameda Street Survey, a specialized planning study examining code compliance at 236 industrial parcels in South LA. Present findings to Board of Supervisors. • Write staff reports to Board of Supervisors, Regional Planning Commission, and Hearing Officers.
• Counsel clients at job sites, public spaces, front counter, by email and phone, with empathy.
Marisela Martínez
Associate Planner (Community Engagement Specialist)
1 of 2
Experience
7+ years
Education
B.A. Urban Studies
Brown University
Certifications
American Planners Association
Software
Accela
Adobe Suite
Microsoft Suite
Procreate
Additional Languages
Spanish
Experience Summary
Marisela is a highly dedicated professional with extensive experience relating to both long-range and current planning as well as urban specifications. She has worked in the planning sector both domestically and abroad, giving her a unique and multifaceted perspective. Marisela has a highly developed specificity and attention to detail, allowing her to be an essential asset to any planning related endeavors. She is an excellent communicator, in both English and Spanish, interacting professionally and effectively with both project management and clients alike.
Select Professional Experience
4LEAF, Inc.
Associate Planner
2023 - Present
Marisela joined 4LEAF as an Associate Planner and is responsible for:
• Handling complicated Planning studies and development applications and examining proposals. • Conducting research and organizing reports on land use, physical, social, and economic topics. • Working in regional program zones including natural and water resources Planning, community development, hazard modification, coastal zone management, and more. • Completing field inspections to collect data related to development review processes and verifying that development projects comply with approved plans. • Serving as a liaison and communicating reports and findings from inspections and research to staff, officials, and Planning and Zoning boards and commissions. • Providing Planning assistance to member communities on diverse land use projects.
City of Fresno
Planner II (Long Range)
2021 - 2023
• Conducted research and provided support to project managers for the preparation of specific plans, special studies, settlement agreements, program manuals, and text amendments. • Reviewed entitlements, environmental documents, and County Referrals for conformance with the General Plan, specific plans, and special studies and reports, then compiled and provided formal comments in Accela and via email.
• Developed graphic materials to promote meaningful community engagement with the public on various planning efforts.
Marisela Martinez
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• Coordinated community outreach both in an online, in-person, and hybrid format and managed meeting logistics.
City of Fresno
Planner II (Current)
2020 - 2021
• Compiled, analyzed, and interpreted data related to social, economic, population, and land use trends.
• Processed entitlements for residential and commercial development. • Evaluated alternative and conformance with City policies, ordinances, the General Plan, and applicable law and prepared the necessary environmental documents in conformance with CEQA. • Staff Liaison for the Council District 5 Project Review Committee and assisted the City Manager's office with the Outdoor Dining within right-of-way projects. • Prepared information and aided governmental agencies as well as individual citizens on matters relating to planning issues, property use regulations, and other planning functions.
Department of Spatial Planning & Urbanism (Granada, Spain) Planning Analyst
2017 - 2018
• Provided staff support to project leads on various land use and transportation projects. • Compiled and analyzed land use data to project leads to support the design of public transit in the city of Granada.
• Analyzed urban renewal projects across Spain to assist with Urban and Spatial Distribution projects.
Nejat Kedir
Associate Planner (GIS Specialist)
1 of 2
Experience
7+ years
Experience Summary
Education
B.S., Urban & Regional Planning
Addis Ababa University – Ethiopia
Masters in Sustainable Urban Planning
The George Washington University –
Washington, DC
Skills
MS Office Suite
Adobe InDesign
Adobe Photoshop
AutoCAD
ArcGIS
Data Collection/Analysis
Nejat has a degree in Urban & Regional Planning with a Masters in Sustainable Urban Planning. She brings with her a compendium of knowledge, talent, and professional goals that make her an asset to any team and project she is assigned. Nejat’s professional and academic accomplishments are abundant and her volunteer work with Green2Gold, the American Red Cross, and Women Transportation Seminar (WTS) provide her with strong project experience and values in maintaining professional relationships that will continue to grow as our projects do.
As a trained and experienced researcher, Nejat knows the ins and outs of Planning and can offer helpful insight to any project. With excellent written and communication skills, Nejat’s affinity for detail and design makes her a strong contribution to project teams.
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4LEAF, Inc.
Associate Planner
2022 - Present
Nejat is serving as an Associate Planner on behalf of 4LEAF assisting with our on-call planning projects.
Some of her duties include checking building plans for zoning compliance, processing staff level planning permits, reviewing permits, site plans, variance requests, and re-zonings as well as interpreting and applying applicable state, county, and local codes, ordinances, and regulations.
Institute for Transportation and Development Policy – Addis Ababa, Ethiopia Transport Planning Consultant
2020 - 2021
• Drafted the first-ever Sustainable Urban Mobility Plan (SUMP) for the City of Bahir Dar, Ethiopia. • Prepared the first-ever bikeshare feasibility study report for the City of Addis Ababa, Ethiopia. • Provided input in the design of Addis Ababa’s first bikeshare user engagement platform. • Collaborated with a multi-disciplinary team to launch the Ethiopia Non-Motorized Transport (NMT) strategy.
• Performed survey and developed maps for transit-oriented development assessment case study report.
Nejat Kedir
2 of 2
• Reviewed the national transport master plan and provided active transportation related recommendations.
Institute for Transportation and Development Policy – Washington, DC Research Intern
2017 - 2018
• Performed statistical analysis and wrote a blog post highlighting trends in the rapid transit system worldwide.
• Updated and maintained the rapid transit database.
• Collected data and prepared maps of cycle and pedestrian networks of various US cities using GIS.
• Compiled information to be incorporated into the bikeshare planning guide document. • Conducted research on international best practices and policies for regulating transportation network companies.
AW Urban Planning and Development Consultancy – Addis Ababa, Ethiopia Assistant Planner
2014 - 2016
• Consulted engineers and local government officials on road corridor rehabilitation and safety improvements.
• Prepared physical layout plans for residential, commercial, and recreational development. • Reviewed development proposals for compliance with zoning regulations. • Conducted site survey and updated land-use maps for municipalities. • Provided technical support to the city planning department in updating the master plan.
Ian Barnes, PE
Prinicpal/North Bay Senior Market Leader
EDUCATION
Master of Science in Civil Engineering,
University of California, Berkeley, 2011
Bachelor of Science in Civil Engineering,
Magna Cum Laude, California Polytechnic
State University – San Luis Obispo, 2010
REGISTRATIONS
Professional Engineer, State of California
(#C81389)
AFFILIATIONS
Institute of Transportation Engineers (ITE),
Member
Founding Officer of the San Francisco Bay
Area chapter of the Young Professionals in
Transportation
PUBLICATIONS
Navigating Transformative Change: Lessons
Learned from SB 743/VMT Implementation in
California, ITE Western District Annual Meeting,
2019
Getting There on Time: Why Travel Time
Reliability Isn’t Just for Drivers(lead author), ITE
Western District Annual Meeting, 2017 – Award:
Best Annual Meeting Paper by a Young
Professional.
Impact of Peak and Off Peak Tolls on Traffic in
the San Francisco-Oakland Bay Bridge Corridor
(lead author), UC Berkeley Global Metropolitan
Studies, 2011
ABOUT
Ian Barnes is an award-winning Principal in Fehr & Peers’ Petaluma office, who also serves as Senior Market Leader for the North Bay and North Coast. A native of Sonoma County, his enthusiasm for transportation and improving communities has led to extensive experience in transportation planning/engineering projects covering a broad spectrum of project types, including industrial, infrastructure and residential projects. Ian is recognized throughout the State of California as an expert in VMT analysis for CEQA purposes and has assisted several North Bay agencies in implementing VMT for CEQA analysis as required under Senate Bill 743. Ian is a leader in the field of multimodal transportation analysis, with expertise in the Synchro, SimTraffic, VISSIM and Traffix/Vistro operations analysis programs. He is a member of the San Francisco Bay Area Section of the Institute of Transportation Engineers and a founding officer of the San Francisco Bay Area chapter of the Young Professionals in Transportation professional society.
PROJECT EXPERIENCE
Sonoma Mountain Village Mixed-Use Transportation Analysis Update (Rohnert Park, CA)
Ian managed this project in which Fehr & Peers provided follow-up transportation engineering and planning services for the Sonoma Mountain Village project in Rohnert Park, California. As a result of revisions to the project site plan, the project applicant retained Fehr & Peers to update the trip generation calculation to determine the updated site plan’s consistency with the EIR for the project. Ian led the team in using the MainStreet/MXD+ mixed-use trip generation methodology to estimate the peak hour trips for the project. This methodology uses data from the SCTA and MTC travel demand models to inform the calculation process.
Rohnert Park General Plan Update & EIR (Rohnert Park, CA) Ian is the project manager for Fehr & Peers’ efforts in the update of the Rohnert Park General Plan. In addition to updating the goals and policies in the General Plan and developing a plan for a robust multimodal system, Fehr & Peers will be producing traffic volume and VMT forecasts for Year 2040 conditions using the new Sonoma County Transportation Authority travel demand model. The volume forecasts will be used to help right-size the transportation system, as well as provide VMT estimates which will be used as the basis for the CEQA analysis of the preferred General Plan alternative. Big Data will be used to supplement the analysis and ensure that base year modeled origin-destination patterns are reasonable. Big Data was also used to verify the minor modifications needed to calibrate and validate the model to local conditions; Fehr & Peers effectively worked with City staff, their consultants and SCTA staff to identify the best course of action with respect to model updates. Data from the SCTA travel demand model was also supplemented by data from the EPA-approved MXD+ mixed-use trip generation
methodology, as applied in the MainStreet tool (which links MXD+ to data from the SCTA model). This approach provided additional precision in the analysis by supplementing the trip generation component in the SCTA model with a methodology that reduces the potential for over-estimation of trip generation associated with the mix of land uses considered in the General Plan update.
Sonoma County Travel Behavior Study and Travel
Demand Model Update (Sonoma County, CA)
Fehr & Peers obtained mobile device data from StreetLight Data to provide an updated understanding of Sonoma County travel patterns and to support the update of the Sonoma County Travel Model. The model includes a traditional vehicle assignment component and a bicycle/pedestrian component. The model was updated to a base year of 2015 and a future year of 2040. A focus of the model development effort was to enhance the representation of visitor/tourism travel and winery/agricultural uses. The model development process will also include a weekend model and a methodology and post-processor for SB 743 reporting purposes. Data obtained through the Travel Behavior Study will be used to inform the public and decision makers about Sonoma County travel patterns, ensuring the model is able to reasonably forecast existing travel patterns to increase the confidence in forecasts that will be used for various short- and long-term planning studies. Ian served as the local transportation expert for this project.
Petaluma Infill Mixed-Use CEQA Transportation
Analyses and City VMT Implementation Project
(Petaluma, CA)
Ian is currently serving as Associate-in-Charge for the CEQA transportation impact analyses of two mixed-use projects in the Downtown Petaluma SMART station area. These projects
represent two of the first projects in Petaluma where VMT will be used as the CEQA Transportation analysis metric. Coordinating with City staff, Fehr & Peers has completed the CEQA VMT analysis, and informational LOS analysis (including the use of the SimTraffic analysis software to more precisely measure project effects at the East Washington Street and East D Street SMART at-grade crossings), and a review of multimodal transportation in and around the project sites (including at the Copeland Street Transit Mall). VMT mitigation measures were proposed to alleviate CEQA VMT impacts (where identified), and these mitigation measures were quantified using data from the CAPCOA research and Fehr & Peers’ research in partnership with the California Air Resources Board. This work leverages Fehr & Peers’ efforts with the City of Petaluma to implement VMT for CEQA as mandated by SB 743 – Ian serves as Fehr & Peers’ project manager for the City of Petaluma VMT implementation project.
Sonoma County Housing Rezone EIR (Sonoma County,
CA)
Ian served as Project Manager and Associate-in-Charge for the CEQA transportation impact analysis prepared for the Sonoma County Housing Rezone project. The project involved the programmatic environmental clearance of dozens of housing catalyst sites throughout Sonoma County. The CEQA
Transportation section impact analysis was completed on the basis of the project’s effect on VMT, as measured by the SCTA travel demand model. Significant impacts were identified using thresholds from the OPR Technical Advisory on Evaluating Transportation Impacts in CEQA, and a transportation demand management (TDM) program was developed as part of
mitigation strategies to address VMT impacts. In addition to the VMT analysis, Fehr & Peers performed an informational traffic operations analysis using the Level of Service
metric to identify new deficiencies related to General Plan goals and policies that address circulation system operations.
Improvement measures such as new traffic signals, roundabouts and intersection stop sign control were identified to remedy potential new deficiencies.
Sonoma Hotel VMT Analysis and Mitigation Measures
(Sonoma, CA)
Ian served as Fehr & Peers’ Associate-in-Charge in the
development of a VMT analysis for a new hotel development in central Sonoma, California. The project VMT analysis entailed a combination VMT assessment calculation approach, including the use of data from the SCTA travel demand model and Big Data analytics to calculate the project’s effect on VMT. Key to the success of the project was ensuring that the
VMT analysis captured the full length of project trips, including the lengths of trips beyond the Sonoma County boundary. This approach effectively allowed Fehr & Peers’ work to preempt CEQA public comments on the Draft EIR for the project. A menu of mitigation measures was developed to mitigate significant VMT impacts; special attention was paid to the relevance of the mitigation measures relative to the project description and local land use context to ensure that the mitigation measures chosen were relevant and the quantitative mitigation effectiveness calculations were defensible.
Ashlee Takushi, EIT, RSP1
Project Manager
Transportation Engineer/Planner
EDUCATION
Bachelor of Science, Civil Engineering,
California Polytechnic State University
San Luis Obispo, 2017
REGISTRATIONS
Engineer in Training, State of California,
#165048
ABOUT
Ashlee is drawn to transportation engineering because of the potential to improve communities by understanding their local goals and needs, while offering new ideas that have been successfully implemented in other regions by similar community types.
Since joining Fehr & Peers, Ashlee has worked on a variety of projects, gaining experience and interest in transportation impact analyses, pedestrian planning and design, and citywide safety planning. She is committed to working closely with local agencies to develop community driven solutions that improves safety for all users.
PROJECT EXPERIENCE
Downtown Calistoga Parking Design (Calistoga, CA)
Ashlee served as the project manager in assisting the City with preparing parking design concepts and fee estimates for various lots throughout the downtown area.
This work included a site visit to each location and close coordination with City staff given the quick turnaround requested by staff.
Yellow Rose Ranch TIA and Updates (Calistoga, CA)
Fehr & Peers prepared a TIA for the Yellow Rose Ranch project, located off of Foothill Boulevard in 2018. Since the original report, the project description has changed, a new ITE Trip Generation Manual was released, and guidance related to SB 743 under CEQA has required an update to the report. Ashlee is serving as project manager on this project that is on-going at this time.
2565 Grant Street VMT Analysis and Preliminary VMT Update (Calistoga, CA)
Ashlee served as the project manager for preparing a preliminary VMT analysis for the 2565 Grant Street project in 2019, as well as an updated analysis in 2022. This effort included the use and understanding of the Sonoma Napa Activity Based Model.
City of American Canyon Complete Streets Safety Assessment (American Canyon, CA)
Fehr & Peers worked with SafeTREC at UC Berkeley to deliver complete streets safety assessments for six cities throughout California in 2022. Ashlee served as the Project Manager for the American Canyon efforts in reviewing historic collision data, understanding key safety issues, completing safety walking audits, and delivering a summary report with project recommendations for four segment locations.
Contra Costa County Safety Action and Vision Zero
Plans (Contra Costa County, CA)
Ashlee served as the project manager in the development of Contra Costa County’s Safety Action and Vision Zero Plans. The Safety Action Plan focused on preparing a collision landscape analysis and a high-injury network based on the most recent (2014-2018) collision data. The team presented the analysis to stakeholder advisory groups and solicited feedback, as well as created a community outreach webmap to understand where the community felt unsafe walking, biking, or driving. The Vision Zero Action Plan supplemented the engineering-focused
recommendations from the Safety Action Plan to include road users and post-crash care. Strategies were identified along with the responsible party/parties to lead the actions of reducing KSI collision.
Shadelands Multi-Modal Improvement Plan
(Walnut Creek, CA)
Fehr & Peers prepared a multimodal improvement plan for the Shadelands Business Park. Ashlee assisted in creating the existing conditions report that includes analysis of the roadways, pedestrian networks, bicycle networks, transit services, parking, wayfinding signage, street lighting, and connections to parks and key off-site destinations. For the recommendations report, Ashlee provided conceptual designs, analysis, and alternatives evaluation to make Shadelands a safer multimodal-friendly community.
Pleasant Hill Road Complete Streets – Traffic Analysis
(Pleasant Hill, CA)
Ashlee assisted with the existing conditions and roadway lighting analysis for the Pleasant Hill Road Complete Streets project. The analysis focused on improving conditions for pedestrians and bicyclists along the corridor. Ashlee used Synchro to analyze the existing conditions LOS and AGi to assess existing lighting levels and made recommendations for locations where street lighting can be improved.
Modesto SSAR (Modesto, CA)
Ashlee assisted with evaluating key locations citywide to establish various countermeasures to improve safety for all users. A walking audit with City staff and various stakeholders provided Fehr & Peers with valuable insight into key safety issues the city faces and how they could tackle these obstacles from a
systemic approach.
King City Local Roadway Safety Plan (City of King City, CA)
Fehr & Peers worked with King City create a Local Roadway Safety Plan (LRSP) focusing on the evaluation of existing safety data through the use of EcopiaTech, identification of hot spot and systemic concerns, the application of Fehr & Peers’ Crosswalk+ Tool to systemically identify side-street stopcontrolled intersections that may meet all-way stop-control warrants, and the development of a prioritized project list. Ashlee served as project manager and ensured the plan focused on project identification tailored to the needs of King City.
Lafayette Housing Element EIR (Lafayette, CA)
Ashlee is serving as the project manager in helping the City of Lafayette prepare the Housing Element and safety evacuation analysis component of the General Plan Update. The housing element focuses on how the City needs to address and plan for the housing needs of the community, including lower-income households and people with special needs such as homeless persons, seniors, and people with disabilities. The project is currently in its early stages of analysis and is expected to be completed by the end of 2022.
Solano Transportation Authority Local Roadway Safety
Plans (Cities in Solano County, CA)
Fehr & Peers is partnering with DKS to assist STA in the preparation of an LRSP for their seven participating agencies that include Benicia, Dixon, Fairfield, Rio Vista, Suisun City, Vacaville, and Vallejo. Ashlee is serving as the project manager, and ensuring that each City has a tailored LRSP that identifies countermeasures to mitigate their primary crash type trends.
City of Fairfield Complete Streets Safety Assessment
(Fairfield, CA)
Fehr & Peers worked with SafeTREC at UC Berkeley to deliver complete streets safety assessments for six cities throughout California in 2020. Ashlee served as Engineer for the Fairfield efforts in reviewing historic collision data, understanding key safety issues, completing virtual field visit safety audits, and delivering a summary report with project recommendations for four intersection locations.
CCTA Action Plan (Contra Costa County, CA)
Fehr & Peers is supporting PlaceWorks in updating CCTA’s Action Plan and Technical Procedures. Ashlee is leading the effort on updating the language in the existing Technical Procedures to include VMT analysis under SB 743.
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
MESM, Bren School of
Environmental Science and
Management, University of
California, Santa Barbara
BA, Political Science, Cal PolySan Luis Obispo
CERTIFICATIONS/
REGISTRATIONS
American Planning
Association – AICP Certified
(No. 02663)
Accredited Greenhouse Gas
Emissions Lead Verifier –
California Air Resources Board
YEARS OF
EXPERIENCE
17 Matt Maddox, AICP
Principal
Matt is involved in a wide range of urban planning and land use studies, sustainable design review, air quality and greenhouse gas analysis, CEQA/NEPA environmental documentation, as well as community involvement and permitting activities. Matt has a strong background in environmental management, policy, and environmental planning. He has contributed to successful environmental and planning projects ranging from general plans to focused inner city redevelopment studies, to sustainable design review and documentation for compliance with environmental regulations, to climate action plans. Matt has developed a focus in the area of urban planning, sustainable design, and greenhouse gas analysis. He has worked on a variety of CEQA and environmental review projects throughout California.
SELECT PROJECT EXPERIENCE
Principal-in-Charge, County of Sonoma – Rezone Sites for Housing Project Environmental Impact Report, Sonoma County
Matt is overseeing the preparation of a Program Environmental Impact Report for the County’s Rezone Sites for Housing Project. The proposed project will identify sites to be added to the County's General Plan Housing Element site inventory to comply with State law and will implement current General Plan Policies and Programs that require the County to identify urban sites near jobs and transit which may appropriately accommodate additional housing. It will also identify appropriate sites on which to place the Workforce Housing Combining Zone, which would allow the development of jobs and/or housing on the same site or within walking distance from one another. Rincon held a virtual public scoping meeting and will provide support for additional virtual public meetings as the CEQA process continues. Key environmental issues include historic resources, vehicle miles traveled and wildfire impacts.
Project Manager, Mintier Harnish – Town of Windsor 2040 General Plan Update and Environmental Impact Report, Sonoma County
Rincon assisted with preparation of the environmental resource related chapters of the Background Report, assisting with alternatives analysis, policy and implementation program review and development for the Draft General Plan specifically as it related to environmental resources including GHG emission reductions, and preparation of the Program EIR for the General Plan Update. As part of the process, Rincon and Mintier Harnish worked with staff to incorporate relevant portions of the Sonoma County Regional Climate Action Plan into the goals, policies, and implementation programs that are integrated throughout the Town’s Draft General Plan. Thus, the Town’s General Plan provides a mechanism for tiering and streamlining of GHG emissions analysis for projects that are consistent with such a plan.
Project Manager, City of Novato – General Plan Technical Studies and Environment Impact Report, Novato
Rincon prepared a noise technical study (including noise contour maps that will be included in the Noise Element of the General Plan), a traffic study (to be prepared by subconsultant W-Trans), and a Program EIR. Rincon also led a public scoping meeting, prepared all CEQA noticing and provide staff support at public hearings.
The focus of the impact analysis in the Program EIR was related to the policy changes in the Draft General Plan, assessing the proposed land use changes in four focus areas in the City including an expansion of biotechnology industrial uses, and Matt Maddox, AICP, Page 2
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
reviewing alternatives to the proposed General Plan. Rincon also conducted a detailed greenhouse gas analysis associated with the potential increase of greenhouse gas emissions as a result of the General Plan and determined the project’s consistency with both Assembly Bill (AB) 32 and the year 2030 statewide targets established by Senate Bill (SB) 32.
Principal-in-Charge, Mintier Harnish – General Plan Update and Environmental Impact Report, Union City Union City is in the San Francisco Bay Area in Alameda County, California, and has a population of more than 70,000.
As part of the General Plan, Rincon assisted in preparing the Background Report, highlighting future opportunities and constraints and laying the groundwork for subsequent policy development. Specifically, Rincon will prepare the Hazards and Public Safety, Natural and Cultural Resources, and Climate Action Planning chapters. In addition, Rincon is entirely responsible for the General Plan EIR which will establish the cumulative, growth-inducing, unavoidable, and irreversible significant effects.
Policy Development, City of Sacramento – Climate Action Plan Update, Sacramento As part of a strategic update to Sacramento’s General Plan, Rincon is preparing an updated climate action plan that advances the ambitious goals of the Mayor and City to be a leader in climate action and adaptation. As part of the team, Matt is providing QA/QC of the project for Rincon and specifically overseeing the preparation of the policies, actions and implementation measures of the CAP while also coordinating the effort with the General Plan Update as it relates land use. Matt has also participated in the outreach/stakeholder engagement component of the project by being a member of the Mayors’ Commission on Climate Change Technical Advisory Committee for both the Built Environment and Mobility sections. Further, Matt will advise the team as it relates to ensuring the project meets CEQA requirements for a qualified CAP by quantifying, analyzing, and reducing GHG emissions through quantifiable and enforceable measures.
Principal-in-Charge, County of Merced – Climate Action Plan, Merced County Rincon is currently working with Merced County to prepare a Climate Action Plan for unincorporated Merced County (County). Matt is acting as Principal in Charge overseeing the preparation of the GHG inventory, vulnerability analysis, public outreach, CAP preparation and CEQA documentation.
Project Manager, Eureka City Schools – Jay Willard Gym Replacement Project Focused Environmental Impact Report, Eureka
Rincon prepared an Environmental Impact Report in compliance with CEQA for the proposed Gym Replacement Project. The project dealt with potential historic resource and community concern of demolition. Although threatened with legal challenge initially, the Focused Environmental Impact Report process led to a negotiated solution regarding mitigation of the cultural resource values that were in play, thereby avoiding litigation.
Principal-in-Charge, City of Cupertino – Climate Action Plan Update and Climate Action Plan Update Initial Study-Negative Declaration, Cupertino
The Cupertino Climate Action Plan has been developed in collaboration with the City, the Climate Action Plan subcommittee, and other identified stakeholders. Rincon reviewed the City greenhouse gas inventory and climate vulnerability assessment and developed forecasts, as well as greenhouse gas reduction and climate adaptation measures. Matt oversaw the preparation of the Climate Action Plan Update Initial Study-Negative Declaration.
Principal-in-Charge, City of Chico – Climate Action Plan Update, Chico This project involved preparation of a CEQA-qualified greenhouse gas reduction plan in the form of a Climate Action Plan Update, prepared in close collaboration with the City of Chico. Additional efforts included working with the City and project teaming partners to develop a nuanced and varied outreach approach that addresses outreach to stakeholders and underrepresented communities in the wake of the COVID-19 pandemic and included development of a financing plan for Climate Action Plan implementation, as well as CEQA documentation to ensure the Climate Action Plan Update met the requirements for a CEQA-qualified greenhouse gas reduction plan.
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
EDUCATION
BS, Environmental Science
and Management, University
of California, Davis, 2013
Minor, Watershed Science,
University of California, Davis,
2013
YEARS OF
EXPERIENCE
7 Aileen Mahoney
Project Manager / Senior Environmental Planner
Ms. Mahoney has extensive experience with CEQA, NEPA, and permitting environmental compliance documents for a wide array of private and public clients.
She has experience with all CEQA-required resource areas and with OPR’s online State Clearinghouse CEQA submit portal. Ms. Mahoney has served as Project Manager or Deputy Project Manager on numerous projects and has experience coordinating and presenting at public hearings, running notices, and managing project website content, as well as coordinating with lead agencies, clients, subconsultants, and multidisciplinary teams throughout the environmental compliance process. She is highly effective at conducting research, analyzing information, and creating written materials in compliance with federal, state, and local environmental laws and regulations.
SELECT PROJECT EXPPERIENCE
Project Manager, City of Cotati, Housing Element Update EIR Addendum, Cotati Coordinated preparation of an Addendum to the City’s 2015 General Plan EIR. The City’s Housing Element Update did not require any rezoning to meet its allotted Regional Housing Needs Allocation. Assisted City staff with conducting tribal consultation efforts associated with the Housing Element Update, including preparing draft letters, attending consultation meetings, and advising the City on how to appropriately address tribal concerns. Provided the draft and final Addendum ahead of schedule to aid the City in meeting the Housing Element adoption deadline.
Project Manager, Raimi & Associates, Seaside General Plan Update EIR and Housing Element EIR Addendum, Seaside
Collaborating with internal and external project teams as the CEQA project manager for the General Plan Update. Tasks include assisting with updates to the General Plan elements, including the Noise and Conservation elements, and preparing an updated EIR to a previously drafted version that reflects the changes made to the General Plan since the earlier EIR was prepared. Key challenges with this project include a fast timeline and streamlined budget intended to take advantage of work already completed on the project to date.
Project Manager and Environmental Planner, Mintier Harnish, LP, Rohnert Park General Plan EIR, Rohnert Park
Coordinating preparation of an EIR for the City’s General Plan update, including authoring multiple sections (energy, geology and soils, hazardous materials, hydrology and water quality, noise, traffic, utilities and service systems, wildfire, and alternatives), and taking over as project manager in fall 2022. The project would update the City’s General Plan through 2040, including updated goals and policies that reflect the community’s vision for the City. The 2040 General Plan addresses changes in the community, including new issues and opportunities, changes in state law, and new trends. The City’s General Plan Land Use Map has also been updated to reflect the community’s vision and framework for future growth.
Environmental Planner, City of Port Hueneme, Port Hueneme General Plan EIR, Port Hueneme
Prepared the technical analysis sections of the EIR, including air quality, energy, greenhouse gas emissions, and noise. Prepared data for the preparation of noise contour maps related to buildout of the General Plan. Provided feedback and suggestions for revisions to General Plan policies to result in a self-mitigated General Plan document for the City, in order to streamline future project-level CEQA review to the extent feasible.
Aileen Mahoney, Page 2
Rincon Consultants, Inc.
Environmental Scientists · Planners · Engineers
Environmental Planner, Mintier Harnish, LP, Fresno County General Plan Update EIR, Fresno County Prepared the Hazards and Hazardous Materials and Utilities EIR sections for this General Plan update project.
Coordinated with the Graphics team to prepare a comprehensive figure of hazardous materials sites within the County that are listed pursuant to Government Code 65962.5.
Environmental Planner, Rangwala Associates, Montclair General Plan Update EIR, Montclair Prepared the noise contour analysis for the General Plan and EIR, including coordinating with the traffic consultant to obtain the data necessary, identifying railways and train frequencies, and calculating the noise contour distances based on traffic data under existing conditions and future conditions.
Project Manager, Houseal Lavigne Associates, City of Claremont Housing Element and Safety Element EIR, Claremont
Coordinated preparation of the Final EIR for the City’s Housing Element and Safety Element Update, including responding to agency and individual comments, revising the Draft EIR for consistency with revised public draft Housing Element versions, and preparing the CEQA Findings and Statement of Overriding Considerations.
Participated in numerous client calls to coordinate finalization and publication of the Final EIR and discuss potential community concerns with the revisions to the Draft EIR. Attended public hearings in support of the EIR, which was certified in July 2023.
Senior Environmental Planner, County of Sonoma, Housing Element Update and Rezoning Sites for Housing Project EIR, Sonoma County
Prepared many of the EIR analysis sections, including biological resources, energy, hydrology and water quality, land use and planning, population and housing, public services and recreation, utilities and service systems, wildfire, other CEQA-required sections, and alternatives. Assisted in the finalization of aesthetics, geology and soils, and transportation and traffic sections. Developed a matrix for ease of determining project alternative options. Played a key role in keeping this project moving quickly through the administrative Draft EIR stage, in addition to assisting with revising draft sections and addressing County comments prior to finalization of the Draft EIR. Drafted responses to comments for detailed and technical comment letters during preparation of the Final EIR. Conducted senior QA/QC review on portions of the responses to comments and assisted with project management tasks.
Project Manager, WRT Consulting, Inc., North Fair Oaks Rezone EIR, San Mateo County Coordinating preparation of an EIR for this rezoning and General Plan Amendment project in the unincorporated community of North Fair Oaks. Responsibilities have included guiding the County through publication of a Notice of Preparation, Scoping Meeting, initiating tribal consultation outreach, and publication of the Draft EIR for public review. Participated in numerous client calls to identify the most accurate project description for all members of the project team, including transportation and utilities consultants.
Environmental Planner, Butte County Association of Governments, Regional Transportation Plan/Sustainable Communities Strategy EIR, Butte County
Prepared the energy, population and housing, and wildfire sections for this EIR. Assisted the technical services team in the preparation of the air quality and greenhouse gas EIR sections, including describing the existing setting and regulatory setting for those issue areas. Key issues included recent wildfire devastation in the County, resulting in the loss of numerous residences and other structures, and the ability of the RTP/SCS to assist the County in the necessary rebuilding efforts.
TO THE
PROPOSAL TO PROVIDE
PROFESSIONAL CONSULTING SERVICES FOR THE SANTERO
WAY SPECIFIC PLAN UPDATES
CITY OF COTATI
COST PROPOSAL
SECTION 5
Director Principal/
Senior Associate Assistant Admin Support
$205 $180 $140 $100 $60
1.0 Project Initiation & Management
1.1 Commencement Meeting 8/14/23 8/14/23 1 3 1 0 0 5
1.2 Ongoing Project Coordination 8/14/23 2/29/24 4 64 24 16 6 114
2.0 Exisiting Conditions & Data Analysis
2.1 Existing Conditions & Opportunities 9/5/23 10/17/23 1 24 20 24 4 73
2.2 Housing Policy Options 9/5/23 10/24/23 2 8 6 4 2 22
3.0 Community Engagement
3.1 Community Workshop #1 9/5/23 9/19/23 1 16 10 0 2 29
3.2 TAC Meeting #1 9/20/23 10/4/23 1 12 10 0 2 25
3.3 Embedded Community Engagement 8/14/23 4/25/24 2 42 12 12 2 70
4.0 Land Use & Circulation Alternatives
4.1 Land Use & Transportation Plan
Alternatives 10/16/23 12/20/23 1 16 10 10 4 41
4.3 TAC Meeting #2 1/3/24 1/17/24 1 12 10 0 2 25
4.4 Community Workshop #2 1/18/24 1/31/24 1 16 10 0 2 29
5.0 Preferred Alternative
5.1 Preferred Alternative 11/20/23 1/22/24 1 24 20 20 6 71
5.2 Community Workshop #3 3/7/24 3/21/24 1 16 10 0 2 29
6.0 Specific Plan Update Document
6.1 Administrative Draft Specific Plan 1/18/24 3/14/24 1 54 30 16 10 111
6.2 Public Review Draft Specific Plan 3/15/24 4/12/24 1 18 18 8 2 47
6.3 Community Workshop #4 3/29/24 4/19/24 1 16 10 0 2 29
7.0 General Plan/Zoning Amendments
` 7.1
General Plan Text Amendments &
Rezoning Needs Assessment 3/15/24 4/12/2024 1 24 16 0 4 45
8.0 Plan Adoption
8.1 Staff Reports 5/13/24 5/23/24 1 20 16 0 2 39
8.2 PC Hearing 6/3/24 6/13/24 1 12 6 0 2 21
8.3 CC Hearing 6/18/24 7/16/24 2 24 12 0 2 40
25 421 251 110 58 905
$4,500 $75,780 $30,120 $11,000 $3,480 $124,880
Cost
$172,659
$80,455
4LEAF Total (hours and budget)
Santero Way Specific Plan Update Schedule & Budget Estimate - 4LEAF, Inc.
Task # Task Description Start End Hrs/Task
Santero Way Specifc Plan Update 4LEAF Project Team Total Budget $377,994 Subconsultant Team
Program Environmental Impact Report (EIR)
Transportation Plan
Deliverables
Rincon Consultants
Fehr & Peers