RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI AWARDING
THE CONSTRUCTION CONTRACT FOR THE PETALUMA BOULEVARD SOUTH AND AIRPORT BOULEVARD PARK AND RIDE PROJECT TO GHILOTTI BROS., INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONSTRUCTION CONTRACT AND CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES AGREEMENT, AND ANY NEEDED CHANGE ORDERS
AND AMENDMENTS, UP TO THE AUTHORIZED PROJECT BUDGET AMOUNT WHEREAS, for many years, the 166 space Caltrans park and ride lot on St. Joseph Way was very poorly utilized, and this was primarily due to new park and ride lots that were constructed along US 101 in more convenient locations, additionally, the City of Cotati was not able to improve a large portion of the northern gateway area due to the fact that the St. Joseph Way park and ride occupied a large area that isolated key gateway properties and made them infeasible to develop independently; and
WHEREAS, with the adoption of the Downtown Specific Plan in 2009, the northern gateway area was identified as a key infill area to develop for economic development, jobs, services, and housing; and
WHEREAS, in 2014, the City of Cotati and Caltrans executed a Functional Replacement and Exchange Agreement (FREA) for the St. Joseph Park and Ride, and the FREA identified two locations where Caltrans desired additional park and ride spaces:
1. Airport Boulevard, which is at the north end of the High Occupancy Vehicle (HOV) system before the congestion coming into Santa Rosa; and
2. Petaluma Boulevard South, which is an existing park and ride at the start of the “Novato Narrows” that is routinely over-subscribed; and
WHEREAS, in essence, the FREA states that the City shall design and construct park and rides at these two locations for Caltrans, as well as keeping 30 spaces in Cotati, thereby effectively relocating the existing 166 park and ride spaces, and in exchange, Caltrans agreed to transfer title of the St. Joseph Park and Ride to the City; and WHEREAS, to fund the design and construction of the new park and ride lots for Caltrans, the City intended to use the sale proceeds from the St. Joseph Park and Ride property; and WHEREAS, on March 13, 2018, City Council awarded the Design contract to BKF Engineers to design (including obtaining the needed encroachment permit from Caltrans), prepare bid documents, and provide assistance through bidding, and the design was completed and the project was advertised with bids opened on Juned 27, 2023; and WHEREAS, two bids were received with the low bid being from Ghilotti Bros, Inc. for a total base bid amount of $2,619,734.70, which is 23.7% below the engineer’s estimate of $3,433,464.00, and the bid summary is attached; and
WHEREAS, the low bid was evaluated and was determined to be a responsive bid, and the bid alternate, to slurry the existing Park and Ride Lot for Petaluma South, was a nonrequired request from Caltrans and is not included in this award to keep the total project cost down; and WHEREAS, the City issued a request for proposals for Construction Management services and selected Green Valley Consulting Engineers, based on being best qualified to perform these services; and
WHEREAS, City staff requested and Green Valley Consulting Engineer’s provided a proposal for Construction Management and Inspection services for the Project in an amount not to exceed $377,400, and City staff has reviewed the proposal and finds it to be fair and reasonable; and
WHEREAS, the City’s intention was to use the land sale proceeds to pay for the construction of the replacement park and ride lots, however, the anticipated total project cost of $3,358.100, exceeds the land sale proceeds and other sources of revenue are needed; and WHEREAS, Staff identified the following sources of funding from 1) unspent construction contingency on substantially completed projects (Quick Strike, 2023 Street Rehab Project, and Kotati Park Revitalization Project), 2) current projects that include construction support budget but can be reduced as they are expected to be design only in FY 23/24 (Putnam Park design only and Sunflower Park design only), and 3) delaying a budgeted project into next fiscal year (Civic Center Parking Lot paving):
; and
WHEREAS, the total of these budgeted reductions provide for the Project’s construction, construction management, engineering support during construction, and a construction contingency of nearly 14 percent; and
WHEREAS, the City completed the environmental review during the design process and the Project was determined, under CEQA, to be Categorically Exempt, Class 11 (PRC 21084; 14 CCR 15300 et seq), and, additionally, Caltrans determined that the Project has no significant impacts on the environment as defined by NEPA, and that there are no unusual circumstances as described in 23 CFR 771.117 (b).
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati that:
1. All of the above recitals are true and correct and incorporated herein by reference; and
2. The construction contract for the Project is awarded to Ghilotti Bros., Inc. for $2,619,734.70; and
3. The Construction Management and Inspection Agreement with Green Valley Consulting Engineers for $377,400, is approved; and
4. The City Manager (or designee) is authorized to execute the construction contract for the Project, the Construction Management and Inspection agreement, and any needed change orders, amendments, design support amendments and miscellaneous Project expenses up to the Project’s budgeted amount of $3,358,100.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the August 8th, 2023, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
Park and Ride Bid Tab - Both Lots (PDF)