Agenda packet — Cotati City Council, November 14, 2023

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, November 14, 2023
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org. For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber, and, as a courtesy, participate virtually through Zoom Online video conferencing, and will be available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://cotaticity.primegov.com/public/portal

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/87088391910?pwd=K1dUVGczSDVPODhXaG81TkhTZ21Ddz09 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 870 8839 1910
Passcode: 104569
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting. # # #
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.

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• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2023-01 III.B.1.) Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda.

Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2023-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER
Members of the public may participate in the meeting in the Council Chambers at City Hall, 201 W.

Sierra Ave, or, as a courtesy, online by pasting the following link into your web browser:
https://us02web.zoom.us/j/87088391910?pwd=K1dUVGczSDVPODhXaG81TkhTZ21Ddz09

2. ROLL CALL

3. LAND ACKNOWLEDGEMENT
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millennia. This acknowledgement does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.

4. PLEDGE OF ALLEGIANCE

5. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)

6. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.

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B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at www.cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Civic Ready, by signing up on the City website, www.cotaticity.org, under the “How do I” link at the top of the homepage.

Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.

7. PRESENTATIONS
A. Presentation on the Proposed Fire Services Sale Tax Measure

8. APPROVAL OF FINAL AGENDA (ACTION)

9. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2023-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the Clerk will alert speakers when there are thirty seconds remaining.

10. CONSENT CALENDAR (ACTION)
A. COTATI POLICE OFFICER'S ASSOCIATION (CPOA) SIDE LETTER TO ADD THE

RECORDS-ANALYST POSITION
It is recommended that the City Council adopt a resolution approving a side letter to the memorandum of understanding with the Cotati Police Officers Association (CPOA) adding the new Police Records Support-Analyst job classification and approving an updated Salary Schedule adding said job classification.

B. ACCEPTANCE OF IMPROVEMENTS FOR THE COMMUNITY CENTER WINDOW

REPLACEMENT PROJECT
It is recommended the City of Cotati City Council adopt a resolution accepting the Community Center Window Replacement Project improvements and authorizing the City Clerk to record the Notice of Completion and, after 35 days
C. ACCEPTANCE OF THE 2023 PAVEMENT REHABILITATION PROJECT It is recommended the City of Cotati City Council adopt a resolution accepting the 2023 Pavement Rehabilitation Project, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35 day noticing period Cotati City Council Packet November 14, 2023

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with no protests.

11. DIRECTION ON FUTURE AGENDA ITEMS

12. REGULAR AGENDA (ACTION)
A. RATIFICATION OF NOMINEE FOR APPOINTMENT TO THE MEASURE S

CITIZEN OVERSIGHT COMMITTEE
It is recommended that the City Council adopt a motion to ratify Councilmember Lemus’s nominee for appointment to the Measure S Citizen Oversight Committee.

B. FIRST QUARTER FINANCIAL REPORT FOR FISCAL YEAR 2023/24 INCLUDING

UPDATE ON CASH AND ACTIVELY MANAGED INVESTMENTS
It is recommended that the City Council receive the presentation on the un-audited financial position and status of Investments for the City as of the First Quarter Fiscal Year 2023/24 C. RESOLUTION TO APPROVE AN MOU FOR SHARED ANIMAL LICENSING

SERVICES USING DOCUPET
It is recommended that the City Council approve a resolution authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the City of Rohnert Park to coordinate animal licensing services through a hosted platform

13. CITY MANAGER'S REPORT

14. CITY COUNCIL MEMBER REPORTS

15. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

16. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

17. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before November 10, 2023. /s/ Kevin Patterson, Deputy City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday October 24, 2023
6:00 PM REGULAR MEETING

1. CALL TO ORDER
Mayor Harvey called the meeting to order at 6:00pm.

2. ROLL CALL
Attendee Name Title Status
Susan Harvey Mayor Present
Laura Sparks Vice Mayor Absent
Ben Ford Councilmember Present
Sylvia Lemus Councilmember Present
Kay Rivers Councilmember Present
Staff present: City Attorney John Bakker, City Manager Damien O’Bid, Deputy City Clerk Kevin Patterson, Police Chief Michael Parish, Director of Public Works/City Engineer Craig Scott, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - OCT 10, 2023 6:00 PM Cotati City Council Minutes October 24, 2023

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RESULT: ACCEPTED [3 TO 0]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Kay Rivers, Councilmember
AYES: Harvey, Lemus, Rivers
ABSTAIN: Ford
ABSENT: Sparks

5. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Civic Ready by signing up on the City website, www.cotaticity.org, under the "How do I" link at the top of the homepage.

D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram and Civic Ready.

6. PROCLAMATIONS
A. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI DECLARING NOVEMBER 2023 AS NATIVE AMERICAN HERITAGE
MONTH
Jack Pollard of the Progressive Tribal Alliance accepted the proclamation.

Councilmembers comment.

No public comment.

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B. PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF COTATI RECOGNIZING OCTOBER 2023 AS NATIONAL DISABILITY

EMPLOYMENT AWARENESS MONTH
Tiffany Simpson of Becoming Independent accepted the proclamation.

Councilmembers comment.

No public comment.

7. APPROVAL OF FINAL AGENDA (ACTION)
City Manager Damien O'Bid recommended to move item 11B to immediately follow item 7.

No public comment.

Council approved moving item 11B
11B. APPROVING A LAND ACKNOWLEDGMENT STATEMENT FOR CITY

WEBSITE, A STATEMENT FOR CITY COUNCIL MEETINGS, AND A

RESOLUTION UPDATING THE CITY COUNCIL RULES
RESULT: APPROVED [UNANIMOUS]
MOVER: Kay Rivers, Councilmember
SECONDER: Sylvia Lemus, Councilmember
AYES: Harvey, Ford, Lemus, Rivers
ABSENT: Sparks
Presentation by City Manager Damien O'Bid.

Councilmembers comment.

Public comment:

Jack Pollard of Progressive Tribal Alliance

8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
No public comment.

9. DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Rivers requested future agenda items on term limits for Councilmembers, a citizen police oversight committee, and a library in Cotati.

10. PUBLIC HEARINGS (ACTION)
Cotati City Council Minutes October 24, 2023

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A. ADOPTION OF INTERIM URGENCY ORDINANCE EXTENSION

PROHIBITING THE CONVERSION OF SENIOR MOBILEHOME PARKS
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ben Ford, Councilmember
SECONDER: Kay Rivers, Councilmember
AYES: Harvey, Ford, Lemus, Rivers
ABSENT: Sparks
Presentation by City Manager Damien O'Bid.

Councilmembers comment.

Public comment:

Marni Cashuba of Cotati

11. REGULAR AGENDA (ACTION)
A. AUTHORIZE SIGNING A JOINT SUPPORT LETTER FOR THE SONOMA

WATER PROPOSAL FOR PACIFIC GAS & ELECTRIC COMPANY DRAFT

LICENSE SURRENDER APPLICATION, POTTER VALLEY PROJECT
RESULT: APPROVED [UNANIMOUS]
MOVER: Kay Rivers, Councilmember
SECONDER: Sylvia Lemus, Councilmember
AYES: Harvey, Ford, Lemus, Rivers
ABSENT: Sparks
Presentation by Director of Public Works/City Engineer Craig Scott.

Councilmembers comment.

Public comment:

Neil Hancock of Cotati
Council approved a motion to sign the joint letter, and asked the WAC member to emphasize the importance of the ecological integrity of the Potter Valley solution, rather than a focus only on fish migration.

12. CITY MANAGER'S REPORT
Report by City Manager Damien O'Bid

13. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional meetings and events.

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
Cotati City Council Minutes October 24, 2023

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Public comment:

Neil Hancock of Cotati

15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

16. ADJOURNMENT
Mayor Harvey adjourned the meeting at 7:53pm.
/s/ Kevin Patterson, Deputy City Clerk
Cotati City Council
Agenda Staff Report
Item type: PRESENTATIONS
To: City Council
Subject: Presentation on the Proposed Fire Services Sale Tax Measure Date: November 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended the City Council receive a presentation on the Fire Services Sales Tax Measure, which is on the March 5, 2024 countywide ballot. No action will be taken.

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FIRE SERVICE SALES TAX

MEASURE
November 14, 2023
City of Cotati
*For informational/educational purposes only*
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FIRE SERVICE SALES

TAX MEASURE
• “Improved and Enhanced Local Fire Protection, Paramedic Services and Disaster Response Initiative”
Title:
• Wildfire prevention, preparedness, emergency response and vegetation management
• Recruitment and retention of local firefighters
• Updates to essential equipment and facilities
Program Categories:

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BACKGROUND
 Measure G - March 2020 ballot
 Was placed on the ballot by Sonoma County
 It had limited community outreach or education
 The measure failed passing the 66.67% threshold by 1.83%  Fire Service Working Group (FSWG)
 For Measure G, operated as technical specialist under the BOS Fire Ad-Hoc  Now redesigned and operates as a subsection of the Sonoma County Fire Chiefs Association to fund the goal of improved and enhanced local fire protection, paramedic services and disaster response
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NEW PROPOSED

MEASURE
 FSWG started from square one on a new tax measure
 New strategy, new ordinance language
 New governance and allocation plan
 Half-Cent General Sales Tax – March 2024
 Countywide benefit, filling service gaps
 Estimated to generate $60M-$65M annually directly to
the fire service
 Focuses on adding personnel and new facilities or facility upgrades based on deployment analyses
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NEW STRATEGY
 Petition driven initiative:
 Requires 50% +1 to pass
 Polls at 65%-67%
 Goal is to pass above 66.67% to negate threat of
potential ‘roundtable’ measure
 Changed FSWG Representation
 Improved Union – Union relationship
 Strong campaign managed by L-1401
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NEW ORDINANCE
Managed by the Sonoma County Fire Chiefs Association
Change of allocation
Community Oversight Committee enhanced
Emphasis placed on adding local firefighters and building fire stations Packet Page 16 of 87

NEW OVERSIGHT
 Independent Oversight Committee
 Independent County Residents – no active fire chiefs, fire directors, County employees, or spouses to any such individuals.
 Eleven (11) appointed members:
 Two (2) from Mayors’ and Councilmembers’ Association of Sonoma County  Two (2) from a list submitted by the labor organizations responsible for collective bargaining  Three (3) appointed by Sonoma County Fire Chiefs Association  One (1) from the general public
 Two (2) appointed by the Sonoma County Fire Districts Association  One (1) from the Sonoma County Taxpayers Association
 Three-year term with eligibility to reappoint
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ANNUAL PERFORMANCE AUDIT
 Performance Audit
 Each agency shall prepare and distribute to the Committee an annual report which includes the amount received from the measure and how it was allocated.  A summary of the positions and start up, equipment and facilities that were funded with revenue.
 The specific activities that support fire prevention, including vegetation management.  Status of facility capital improvement projects that are funded with revenue from the tax.  Demonstration of compliance with the requirements of this plan that the funds shall be used to pay for enhancing operations.
 Any remaining funds from allocations provided in previous years, and an explanation for proposed use of such funds.

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NEW ALLOCATION PLAN
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PARTNERSHIPS AND COORDINATION
 Unions
 Vegetation management
 Firesafe Sonoma
 Farm Bureau
 Outreach
 City Managers Association
 Mayors and Councils
 Taxpayer groups
 Board of Supervisors
 Civic groups and Business owners
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RANCHO ADOBE FIRE DISTRICT

SPECIFIC BENEFITS
 Facilities funding to support Rancho Adobe’s Public Safety Facilities Plan
 Upgrades to Fire Station # 1 – Cotati
 Upgrades and Expansion of Fire Station #3 – Liberty
 Training Facility Enhancements
 Advanced Life Support certified Firefighters on all Fire Engines
 The addition of personnel to support operational oversight, apparatus maintenance, firefighter training, and vegetation management programs
 Indirect financial support:
 Lexipol Fees - $10,000/year
 Upstaffing costs – red flag and winter storm
 Technology enhancements
 Training enhancements
 Vegetation Management projects
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QUESTIONS?
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Cotati Police Officer's Association (CPOA) Side Letter to Add the Records-Analyst Position
Date: November 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a resolution approving a side letter to the memorandum of understanding with the Cotati Police Officers Association (CPOA) adding the new Police Records Support-Analyst job classification and approving an updated Salary Schedule adding said job classification.

Background
The City of Cotati has three separate bargaining units; the Cotati Employees Association (CEA), the Cotati Police Officers Association (CPOA), and the Cotati Police Management Association (CPMA), as well as the Non-Represented group and a single employment agreement with the City Manager.

During the budget approval process for fiscal year 2023/24, the City Council authorized adding a new position for the police department to address the need for a person who can assist with data extraction and analysis from the police record systems. Additionally, in recent years the Police Department has experienced significant increases in the scope and complexity of public records requests, which is challenging to manage as an ancillary duty of the Dispatcher-Clerks.

Analysis/Discussion
Following the adoption of the fiscal year 23/24 budget, the City Manager initiated discussions with the CPOA to define the scope of the new position as well as the proposed salary schedule.

This position became the Police Records Support-Analyst.

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In broad terms, the new Police Records Support-Analyst will handle more complex records projects, including complex and time intensive public records requests, subpoenas, information to the District Attorney‘s Office and video redactions. As a result, this person will require specialized training and work closely with the City Clerk to become well versed in public record requirements, retention and management. The Dispatcher-Clerks will continue to handle all routine public records requests.

In addition to the aforementioned records duties, this position will be responsible for creating custom reports, exporting data as needed, and performing at least basic analysis of data from the consortium‘s records management system (RMS). In recent years, the public has demanded regular reporting of police data in forms that are not readily available from the RMS. Currently, producing data in the form required has been an extremely time-consuming and manual process.

This position is intended to address that need.

Financial Considerations
There are no new financial impacts associated with the creation of the new Police Records Support-Analyst position, as the proposed salary range is consistent with the budgeted expense in the adopted Fiscal Year 2023/24 budget.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING

AND AUTHORIZING THE CITY MANAGER TO SIGN THE SIDE LETTER

BETWEEN THE CITY AND THE COTATI POLICE OFFICERS' ASSOCIATION (CPOA) TO ADD THE POLICE RECORDS SUPPORT-ANALYST JOB

CLASSIFICATION AND ADOPT THE CORRESPONDING UPDATED FISCAL YEAR 2023/24 SALARY SCHEDULE.

WHEREAS, the Cotati Municipal Code and Personnel Rules empower the City Council to establish a compensation plan covering all classes of positions; and WHEREAS, during the budget approval process for fiscal year 2023/24, the City Council authorized adding a new position for the police department to address the need for a person who can assist with data extraction and analysis from the police record systems as well as assist with complex and time-consuming records requests; and WHEREAS, the City Council’s representative has met and conferred in good faith with representatives with the CPOA, resulting in a side letter of amendment to the Memorandum of Understanding (MOU) adding the Police Records Support-Analyst job classification, effective on November 15, 2023 if approved by the City Council; and WHEREAS, the City Council finds and determines that the side letter of agreement, attached to this resolution as Exhibit “A-1” (CPOA Side Letter) and “A-2” (Salary schedule), is appropriate and reasonable; and
WHEREAS, the action of authorizing the City Manager to sign the Side Letter with the CPOA and approving the amended salary schedule does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF COTATI HEREBY:

1. Approves the attached side letter of agreement with the CPOA attached to this Resolution as Exhibit “A-1” and authorizes the City Manager to execute said side letter.

2. Approves the attached amended salary schedule as Exhibit A-2, effective November 15, 2023.

3. Finds that resolutions in conflict herewith are hereby superseded.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on November 14, 2023, by the following vote, to wit:

RESULT:

MOVER:

SECONDER:

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AYES:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
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Side LeƩer of Agreement
City of CotaƟ
And the
CotaƟ Police Officers AssociaƟon
The City of CotaƟ (“City”) and CotaƟ Police Officers’ AssociaƟon (“CPOA”) (collecƟvely “the parƟes”) have met and conferred over terms and condiƟons of employment for the newly‐created job classificaƟon enƟtled Police Records Support‐Analyst. The parƟes have reached the following agreements:

1. The CPOA shall be the sole representaƟve for the newly created classificaƟon of Police Records Support‐ Analyst.

2. The Police Records Support‐Analyst salary schedule shall be set at the same salary schedule as the Dispatcher classificaƟon.

3. The classificaƟon shall iniƟally be assigned a 4/10 schedule. Scheduled hour or shiŌ changes will be in accordance with ArƟcle 11 of the Memorandum of Understanding between the parƟes.

4. The classificaƟon shall have all City‐recognized holidays listed in the personnel rules off with pay, and is not eligible for the holiday in lieu of pay benefit.

5. The classificaƟon shall receive all other health and welfare benefits as applicable.

6. If the incumbent in this posiƟon is qualified to work as a dispatcher, they may work the dispatch posiƟon in limited circumstances with the express approval of the Chief of Police. When working in the dispatch posiƟon, they shall receive an addiƟonal five percent (5%) dispatch incenƟve.

Such an incenƟve shall not be reportable compensaƟon for CalPERS purposes.

SO AGREED:

City of CotaƟ: CotaƟ POA:
_________________________ __________________________
Date: Date:

Exhibit A-1
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Salary Schedule 2023/24
Hourlv 12080/vrl
Position Title Bargaining Unit
Step Step Step Step Step

A B C D E
Accountant CEA 36.91 38.76 40.70 42.73 44.87
Account Clerk CEA 27.45 28.82 30.26 31.77 33.36
Accounting Technician CEA 31.90 33.49 35.16 36.92 38.77 Administrative Assistant CEA 31.47 33.04 34.69 36.42 38.24 Assistant Planner CEA 38.02 39.92 41.92 44.02 46.22
Associate Engineer CEA 42.24 44.35 46.57 48.90 51.34
Associate Planner CEA 42.24 44.35 46.57 48.90 51.34
Building Official Non-Rep 59.67 62.65 65.78 69.07 72.52 Chief of Police Non-Rep 78.22 82.13 86.24 90.55 95.08
City Clerk Non-Rep 54.90 57.64 60.52 63.55 66.73
City ManaQer Contract - - - - 99.86
Civil EnQineer CEA 48.36 50.78 53.32 55.99 58.79
Community Services Officer CPOA 29.87 31.36 32.93 34.58 36.31 Deputy City Clerk Non-Rep 37.99 39.89 41.88 43.97 46.17 Director of Administrative Services Non-Rep 78.22 82.13 86.24 90.55 95.08 Director of Community Development Non-Rep 78.22 82.13 86.24 90.55 95.08 Director of Public Works/City EnQineer Non-Rep 78.22 82.13 86.24 90.55 95.08 Engineering Technician CEA 33.53 35.21 36.97 38.82 40.76 Intern Part Time 16.00 - 17.00 - 18.00
Laborer CEA 22.00 23.10 24.26 25.47 26.74
Maintenance Worker I CEA 27.98 29.38 30.85 32.39 34.01
Maintenance Worker II CEA 32.00 33.60 35.28 37.04 38.89 Maintenance Worker Ill CEA 35.28 37.04 38.89 40.83 42.87 Management Analyst CEA 39.30 41.27 43.33 45.50 47.78
Management Analyst - Confidential Non-Rep 39.30 41.27 43.33 45.50 47.78 Office Assistant CEA 22.53 23.66 24.84 26.08 27.38
Permit Technician CEA 32.64 34.27 35.98 37.78 39.67
Planning Technician CEA 32.64 34.27 35.98 37.78 39.67
Police Corporal CPOA 40.32 42.34 44.46 46.68 49.01
Police Dispatcher/Clerk CPOA 30.50 32.02 33.62 35.30 37.06 Police Lieutenant Non-Rep 56.22 59.03 61.98 65.08 68.33 Police Officer CPOA 38.38 40.30 42.32 44.44 46.66
Police Officer Trainee Non-Rep 30.57
Police Records Suooort Analyst CPOA 30.50 32.02 33.62 35.30 37.06 Police Sergeant CPMA 45.60 47.88 50.27 52.78 55.42
Police Service Aide Part Time/Non Rep 27.42 28.79 30.23 31.74 33.33 Public Works Superintendent Non-Rep 53.34 56.01 58.81 61.75 64.84 Recreation Coordinator CEA 27.45 28.82 30.26 31.77 33.36 Recreation Manager Non-Rep 46.06 48.36 50.78 53.32 55.99 Reserve Police Officer Part Time/CPOA 38.38 40.30 42.32 44.44 46.66 Senior Accountant CEA 40.47 42.49 44.61 46.84 49.18
Senior Management Analyst CEA 43.32 45.49 47.76 50.15 52.66 Senior Management Analyst - Confidential Non-Rep 43.32 45.49 47.76 50.15 52.66 Senior Planner CEA 48.36 50.78 53.32 55.99 58.79
Recreation Seasonal Staff Part Time Step A Step B Step C Camp Director Part Time 18.00 19.00 20.00
Assistant Camp Director Part Time 17.00 18.00 19.00
Recreation Leader Part Time 16.00 17.00 18.00
Effective 11/15/2023
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Acceptance of Improvements for the Community Center Window Replacement Project
Date: November 14, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the Community Center Window Replacement Project improvements and authorizing the City Clerk to record the Notice of Completion and, after 35 days
Background
The City’s Capital Plan includes efforts to upgrade and maintain our buildings and facilities.

Recently, the City has completed replacing the roof on the Community Center and now has completed the replacement of the Community Center windows. Current information on active City Public Works projects, including the Community Center Window Replacement Project, is available to the public on the City’s website.

Analysis/Discussion
On November 8, 2022, City Council awarded the construction contract for the Community Center Window Replacement Project (Project) to August-Jaye Incorporated. Construction Management services were provided by Moe Engineering and architectural support services by Integrated Resources. Work consisted of partially removing all existing aluminum windows, preparing the openings for new PVC window systems, installing new PVC window systems, and modifying and repairing adjoining surfaces as required to match the existing building. The work has been completed and, on June 28, 2023, the City Engineer conducted a final walkthrough and determined work has been completed in accordance with the Project plans and specifications and recommends it for City acceptance.

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The City has received a Maintenance Bond from the contractor for 10 percent of the contract price, which applies to any needed repairs due to faulty construction for a year after City Council acceptance of the Project improvements. Following Council Acceptance, the City Clerk is to record the Notice of Acceptance with the County Recorder’s office then, after 35 days with no protests, the City is to release the retention to the contractor.

Financial Considerations
The total Project cost is $124,660, which is 20 percent below the authorized Project budget amount of $155,000. The Project budget was included in the Civic Center Windows and Exterior Repairs Project, which was included in the City’s Fiscal Year 2022/23 Budget. Unspent funds in that project account will be returned to the unappropriated General Fund.

Environmental Issues
This Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Community Center Window Replacement Project is a minor alteration of an existing structure. Therefore, no further environmental review is required.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI 1) ACCEPTING THE IMPROVEMENTS, 2) AUTHORIZING THE CITY CLERK TO FILE THE NOTICE OF COMPLETION, AND 3) AFTER 35 DAYS OF NO PROTESTS,

AUTHORIZING THE RELEASE OF RETENTION FOR THE COMMUNITY CENTER

WINDOW REPLACEMENT PROJECT
WHEREAS, the City’s Capital Plan includes efforts to upgrade and maintain the City’s buildings and facilities, and, recently, the City has completed replacing the roof on the Community Center and now has completed the replacement of the Community Center windows; and
WHEREAS, on November 8, 2022, City Council awarded the construction contract for the Community Center Window Replacement Project (Project) to August-Jaye Incorporated; and WHEREAS, Construction Management services were provided by Moe Engineering and architectural support services by Integrated Resources, and work consisted of partially removing all existing aluminum windows, preparing the openings for new PVC window systems, installing new PVC window systems, and modifying and repairing adjoining surfaces as required to match the existing building; and
WHEREAS, the work has been completed and, on June 28, 2023, the City Engineer conducted a final walkthrough and determined work has been completed in accordance with the Project plans and specifications and recommends it for City acceptance; and WHEREAS, the City has received a Maintenance Bond from the contractor for 10 percent of the contract price and is for any needed repairs due to faulty construction for a year after City Council acceptance of the Project improvements; and WHEREAS, following Council Acceptance, the City Clerk is to record the Notice of Acceptance with the County Recorder’s office, and after 35 days with no protests, the City is to release the retention to the contractor; and
WHEREAS, the total Project cost is $124,660, which is 20 percent below the authorized Project budget amount of $155,000; and
WHEREAS, the Project’s budget was included in the Civic Center Windows and Exterior Repairs Project which was included in the City’s Fiscal Year 2022/23 Budget; and WHEREAS, unspent funds in that project account will be returned to the unappropriated General Funds account, not carried over, for FY 23/24; and WHEREAS, the Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Community Center Window Replacement Project is a minor alteration of an existing structure, and no further environmental review is required.

NOW THEREFORE BE IT RESOLVED that the City Council of the City of Cotati hereby takes the following actions:

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1. Accepts the contract work performed on the Community Center Window Replacement Project; and

2. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and

3. Authorizes the City Manager to release any remaining contract retention to August-Jaye Incorporated thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the November 14th, 2023, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

NOC (PDF)
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After recording, return to:

Kevin Patterson, Deputy City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the improvements at the City Council meeting of November 14, 2023, for the City Hall Window Replacement.

The nature of the City of Cotati’s interest, as owner, of the property is as public right-of-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on June 28, 2023.

3. The name of the original contractor for the work of improvement was AugustJaye Incorporated for a total constructed amount of $87,926.66.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($8,793) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Streets\West Side Street Project\Construction\Closeout\NOC.doc Packet Page 33 of 87
Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Acceptance of the 2023 Pavement Rehabilitation Project Date: November 14, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the 2023 Pavement Rehabilitation Project, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35 day noticing period with no protests.

Background
The City’s Five-Year Capital Improvements Program includes a list of paving projects. The paving projects are based on a Pavement Management Program (PMP), updated every 2 years, which guides identification and prioritization of pavement maintenance projects. The PMP provides strategies to prioritize annual roadway projects based on condition and treatment costs.

Pavement maintenance projects are significantly funded by, and made possible by, Measure S, the City’s local revenue measure; and City Council continues to prioritize street repair and maintenance. Since July 2020, the City has completed approximately $11.6 million in roadway improvements. These investments have considerably improved roadway conditions.

Analysis/Discussion
The 2023 Pavement Rehabilitation Project (Project) is included in the City’s current Five-Year Capital Improvement Program. The streets included in the bid consist of Aguirre Way, Lebec Lane, Delano St, Page St, Macklin Dr, John Roberts Dr, Myrtle Ave, and Old Redwood Highway between E. Cotati Ave and Page Street. On January 24, 2023, City Council awarded the construction contract to Argonaut Constructors. A Notice-to-Proceed was issued with a construction start date of March 27, 2023.

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The contract work has been completed on schedule and within the authorized budget. On August 1, 2023, a final walk-through was conducted and the work was determined to be substantially completed in accordance with the Project requirements and the City Engineer is recommending the Project for acceptance by City Council. Following City Council Acceptance, a Notice-ofCompletion is to be filed with the County Recorder and, after thirty-five days, if no protests ae received, the City is to release the retention to the Contractor.

Financial Considerations
The City’s adopted FY22/23 Budget included $3,210,000 for this project. Accounting for the design agreement, construction contract, construction management professional services, engineering services during construction and change orders, amendments, and 7.3 percent contingency, the total authorized project budget is $3,210,000. The total actual project costs was $3,066,819 which is 4.4 percent below the authorized amount. The unspent funds will be returned to the unappropriated General Fund balance unless appropriated to another project by prior Council action.

Environmental Issues
The Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility. The Putnam Park pathway and parking lot minor grading and repaving portion of the project was determined to be qualify for a categorical exemption under the CEQA Guidelines, Section 15301 (Class 1, Existing Facilities), Section 15302 (Class 2, Replacement or Reconstruction), and Section 15304 (Class 4, Minor Alterations to Land) for the following reasons: a. The project would consist of minor alteration (widening) of the existing pedestrian trail; however, the project would not expand the existing open space use outside of the Helen Putnam Park property. Therefore, the project would involve no expansion of the existing or former use of the site (Class 1). b. The project would not create additional automobile lanes (Class 1). c. The project would replace or reconstruct the existing pedestrian pathway where the new pathway will be located on the same site as the pathway replaced. The proposed pathway would have the same purpose and similar pedestrian capacity as the pathway replaced (Class 2). d. The proposed project would not involve removal of healthy, mature, scenic trees (Class 4). e. The project would completely avoid the drainage ditches located immediately north and south of the existing pathway (Class 4). The project constitutes a single and complete project. For the reasons stated previously, the project is categorically exempt from CEQA by Class 1, Existing Facilities, Class 2, Replacement or Reconstruction, and Class 4, Minor Alterations to Land.

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RESOLUTION NO.

RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE 2023

PAVEMENT REHABILITATION PROJECT IMPROVEMENTS, AUTHORIZING

THE CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE

COUNTY CLERK, AND AUTHORIZING THE RELEASE OF RETENTION AFTER THE 35 DAY NOTICING PERIOD WITH NO PROTESTS.

WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of paving projects. The paving projects are based on a Pavement Management Program (PMP), updated every 2 years, which guides identification and prioritization of pavement maintenance projects. The PMP provides strategies to prioritize annual roadway projects based on condition and treatment costs; and
WHEREAS, pavement maintenance projects are significantly funded by, and made possible by, Measure S, the City’s local revenue measure; and City Council continues to prioritize street repair and maintenance. Expenditures are detailed in the annual Measure S reports. Since July 2020, the City has completed approximately $11.6 million in roadway improvements. These investments have considerably improved roadway conditions; and WHEREAS, the 2023 Pavement Rehabilitation Project (Project) is included in the City’s current Five-Year Capital Improvement Program; and
WHEREAS, the streets included in the bid consist of consist of Aguirre Way, Lebec Lane, Delano St, Page St, Macklin Dr, John Roberts Dr, Myrtle Ave, and Old Redwood Highway between E. Cotati Ave and Page Street.; and
WHEREAS, on January 24, 2023, City Council awarded the construction contract to Argonaut Constructors. A Notice-to-Proceed was issued with a construction start date of March 27, 2023; and
WHEREAS, the contract work has been completed on schedule and within the authorized budget. The work was determined to be substantially completed in accordance with the Project requirements and the City Engineer is recommending the Project for acceptance by City Council; and
WHEREAS, following City Council Acceptance, a Notice-of-Completion is to be filed with the County Recorder and, after thirty-five days, if no protests ae received, the City is to release the retention to the Contractor; and
WHEREAS, the City’s adopted FY22/23 Budget, and subsequent Council authorized amount was $3.210,000, for the Project, and, this amount accounts for the design agreement, construction contract, construction management professional services, engineering services during construction and change orders, amendments, and 7.3 percent contingency; and WHEREAS, the total actual project costs was $3,066,819, which is approximately 4.4 percent below the authorized amount, and the unspent funds will be returned to the Packet Page 36 of 87
unappropriated General Fund balance unless appropriated to another project by prior Council action; and
WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility. The Putnam Park pathway and parking lot minor grading and repaving portion of the project was determined to be qualify for a categorical exemption under the CEQA Guidelines, Section 15301 (Class 1, Existing Facilities), Section 15302 (Class 2, Replacement or Reconstruction), and Section 15304 (Class 4, Minor Alterations to Land) for the following reasons:
a. The project would consist of minor alteration (widening) of the existing pedestrian trail; however, the project would not expand the existing open space use outside of the Helen Putnam Park property. Therefore, the project would involve no expansion of the existing or former use of the site (Class 1).
b. The project would not create additional automobile lanes (Class 1). c. The project would replace or reconstruct the existing pedestrian pathway where the new pathway will be located on the same site as the pathway replaced. The proposed pathway would have the same purpose and similar pedestrian capacity as the pathway replaced (Class 2).
d. The proposed project would not involve removal of healthy, mature, scenic trees (Class 4).
e. The project would completely avoid the drainage ditches located immediately north and south of the existing pathway (Class 4).

The project constitutes a single and complete project. For the reasons stated previously, the project is categorically exempt from CEQA by Class 1, Existing Facilities, Class 2, Replacement or Reconstruction, and Class 4, Minor Alterations to Land.

NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby takes the following actions:

1. Finds that the above recitals are true and correct and incorporated herein by reference; and

2. Accepts the contract work performed on the 2023 Pavement Rehabilitation Project; and

3. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and

4. Authorizes the City Manager to release any remaining contract retention to Argonaut Constructors, thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on November 14, 2023, by the following vote, to wit:

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RESULT:

MOVER:

SECONDER:

AYES:

Kevin Patterson, Deputy City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the improvements at the City Council meeting of November 14, 2023 for the 2023 Pavement Rehabilitation Project. The nature of the City of Cotati’s interest, as owner, of the property is as public right-of-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on June 5, 2023.

3. The name of the original contractor for the work of improvement was Argonaut Constructors for a total constructed amount of $2,558,594.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($255,859.00) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Streets\2020 Street Construction & Improvements\Construction\Closeout\2020 Streets NOC.doc
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Ratification of Nominee for Appointment to the Measure S Citizen Oversight Committee
Date: November 14, 2023
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a motion to ratify Councilmember Lemus’s nominee for appointment to the Measure S Citizen Oversight Committee.

Background
On June 3, 2014, Cotati voters approved Measure G, the Cotati Essential Services Measure, amending Cotati Municipal Code Chapter 3.05 to extend the City's existing Measure A sales tax and set the rate at one cent for nine years, with annual audits and independent citizens' oversight of Measure G revenue and expenses.

Subsequently, on September 8, 2015, the City Council adopted Resolution No. 2015-64 establishing the 5-member Measure G Citizen Oversight Committee (MGCOC) to provide the required oversight of Measure G revenue and expenditures.

On November 3, 2020, the community voted 74.49% to extend Measure G (designated by the Registrar of Voters as Measure S).

On January 11, 2022, the City Council formally changed the name of the Measure G Citizens Oversight Committee to the Measure S Citizens Oversight Committee (Resolution 2022-3) but kept the appointment and composition of the body the same.

Each councilmember nominates a Measure S Citizens’ Oversight Committee Member, so Councilmember Lemus and Councilmember Rivers currently have positions to nominate.

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Analysis/Discussion
As indicated in Resolution No. 2015-64 originally establishing the Measure G Citizens’ Oversight Committee, the appointment process mirrors that of the Planning Commission as outlined in Cotati Municipal Code Sections 2.16.015 (Appointment process) and 2.16.020 (Terms).

The City posted the opportunity and received four applications. Each vacancy is to be filled by nomination from the responsible Councilmember and ratification by a majority vote of the City Council. The nominee is as follows:

Nominees: Responsible Councilmember:

Carmen Garcia Councilmember Lemus
Councilmember Rivers has not had sufficient time to speak with all of the candidates, so staff will return at a future meeting with the nomination.

Applications were also received from Amy Lyman, Laurie Alderman and Taunya Moore, which are also attached. Of the other applicants, Amy Lyman has previously served on the Measure G and Measure S Citizens‘ Oversight Committee.

Financial Considerations
There are no direct costs associated Measure S Citizens' Oversight Committee. Administrative support of the Committee will be accomplished with existing staff. Committee-related administrative support tasks are included in the day-to-day responsibilities of the Administrative Services Department and the City Manager's Office.

Environmental Issues
The action of appointment to an oversight committee does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

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APPLICATION FOR COUNCIL APPOINTMENT TO ADVISORY BODY
Revised 10/2023
This application is considered a public record pursuant to The California Public Records Act (Government Code 6520 et seq.) and may be made available to any member of the public upon request. Appointee’s contact information may be published in the City of Cotati public informational roster.

Appointees to certain advisory bodies will be required to complete a Statement of Economic Interest as required by California Government Code §87200 et seq. and the City of Cotati Conflict of Interest Code.

Advisory body to which appointment is sought:
 Planning Commission  Measure S Oversight Committee
 Other

CONTACT INFORMATION
First Name: Last Name:

Mailing
Address:

E-mail:

Phone:

Alt phone:

EDUCATION
 High School Graduate; or Location:  GED
College/University Major Degree/Date
Other formal education:
______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Choose one; please complete a separate application for each advisory body for which you would like to be considered.  Marin/Sonoma Mosquito & Vector Control District
✔
SF State Univ Bachelors Degree Business Adm Skyline College Carmen Garcia ✔
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Application for appointment to advisory body

Page 2 of 2 ends

EMPLOYMENT HISTORY
List all employment during the last five years. If retired, list last employer.

Period Employer (include location) Position/Title

PERSONAL INFORMATION
Year you became a Cotati resident: _____________________ Are you a City of Cotati registered voter? Yes No
Are you related to any member of the City Council, any City advisory body Member or City Employee? If yes, please list name and relationship:
Yes No
Are you currently a vendor or contractor with the City of Cotati Yes No Are you currently employed by the City of Cotati? Yes No Have you ever been convicted of a felony? If yes, please explain: Yes No List civic activities, clubs, associations, etc.:
______________________________________________________________________________________ ______________________________________________________________________________________ Briefly state your reasons for interest in the appointment sought:
______________________________________________________________________________________ ______________________________________________________________________________________ Please initial the following 2 paragraphs:
_________ I understand that this application is considered a public record pursuant to The California Public Records Act (Government Code 6520 et seq.) and may be made available to any member of the public upon request. Appointee’s contact information may be published in the City of Cotati public informational roster. _________ I understand that appointees to certain advisory bodies will be required to complete a Statement of Economic Interest as required by California Government Code §87200 et seq. and the City of Cotati Conflict of Interest Code.

Advisory body to which appointment is sought:
 Planning Commission  Measure S Oversight Committee
 Other

CONTACT INFORMATION
First Name: Last Name:

Mailing
Address:

E-mail:

Phone:

Alt phone:

EDUCATION
 High School Graduate; or Location:  GED
College/University Major Degree/Date
Other formal education:
______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Choose one; please complete a separate application for each advisory body for which you would like to be considered.  Marin/Sonoma Mosquito & Vector Control District
✔
University of Sydney Sonoma State UniversityBusiness/social welfare Occupational Therapy public administration bachelors/1986 masters/2004 graduate cert./1998 Paralegal Certificate, Cerro Coso CC, 2019; Santa Rosa Junior College- AA degree business 1983; paralegal courses and human service classes 2015-2020 Rohnert Park, CA 94928 Sacramento State Uni Laurie Alderman ✔ Packet Page 46 of 87
Application for appointment to advisory body

Page 2 of 2 ends

EMPLOYMENT HISTORY
List all employment during the last five years. If retired, list last employer.

Period Employer (include location) Position/Title

Advisory body to which appointment is sought:
 Planning Commission  Measure S Oversight Committee
 Other

CONTACT INFORMATION
First Name: Last Name:

Mailing
Address:

E-mail:

Phone:

Alt phone:

EDUCATION
 High School Graduate; or Location:  GED
College/University Major Degree/Date
Other formal education:
______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ Choose one; please complete a separate application for each advisory body for which you would like to be considered.  Marin/Sonoma Mosquito & Vector Control District
✔
Taunya Moore ✔
Oakland High School Sonoma State Business Adminstration Bachelors of Science/Dec 1999 Packet Page 48 of 87
Application for appointment to advisory body

Page 2 of 2 ends

EMPLOYMENT HISTORY
List all employment during the last five years. If retired, list last employer.

Period Employer (include location) Position/Title

I certify that the foregoing is true and correct to the best of my knowledge:
______________________________________ __________________________ Signature Date Emergency contact information (confidential; for emergency use only):
_________________________________
Name
___________________________ _
Relationship Phone number
Thank you for your interest. Please return completed form to the 'HSXW\City Clerk via email at NHSDWWHUVRQ#FRWDWLFLW\RUg or deliever to City of Cotati, Attn.: Deputy City Clerk, 201 West Sierra Avenue, Cotati, CA 94931-4217
Y:\PROCEDURES SOPS\CMO Procdures SOPs\CITY CLERK PROCEDURES MANUAL\18.Advisory Bodies (City Commissions and Committees)\ADVISORY BODIES (Boards-Commissions etc.)\Application for Appointment to Advisory Body.docx 6/2018 Rego Consulting (remote) Service Architect/Product Manager 2008 ✔ ✔
✔
✔
✔
Treasurer Redhill HOA Board, Volunteer at Evergreen Elementary School I love Cotati Parks, and thrilled that we have funding for improvements. As a dog mom and a grandmother of 2 Cotati resident grandchildren I would welcome the opportunity to provide help/input in the improvement of our parks. I also have 23 years of project management experience. tmtmSusannah Ballinger Daughter 10/5/23
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: First Quarter Financial Report for Fiscal Year 2023/24 including update on Cash and Actively Managed Investments
Date: November 14, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council receive the presentation on the un-audited financial position and status of Investments for the City as of the First Quarter Fiscal Year 2023/24 Background
City staff are committed to continued financial updates and report on receipt of key revenues and the overall City cash position.

Analysis/Discussion
General Fund:

Revenues:

The City of Cotati’s main revenue sources as a percent of total General Fund Sources are Sales Taxes at 32.4%, Voter Approved Local Revenue (Measure S) at 31.7%, Community Development Charges at 6.2%, Licenses, Permits and Franchise Fees at 5.9%, Other Taxes at

5.3%, and all other revenue combined for 18.5%.

Overall Revenues for the General Fund are $1,568,525 or 9.1% above the same period in Fiscal year 2022/23.

Significant changes to the total revenues for the General Fund were:
 Sales Tax was approximately $7,100 or 0.7% less. While this is close, we believe the decline is in line with expectations with the change in consumer activity away from retail Packet Page 50 of 87
purchases due to higher interest rates and the higher cost of goods in the market. The total annual budget is in line with expectations and budget
 Other Taxes, primarily made up of cannabis business taxes, had decreases of approximately 18.4% over prior year due to the slowing of customer activity and change in cannabis businesses within the City. There are still a couple tax submissions pending for local business that are not included. We believe that once these additional payments are adjusted for, revenue will be more in line with budget expectations.  Property Taxes are received from the County in December and April. The annual budgeted balance is in line with the County’s projections.

Expenditures:

Overall, cumulative General Fund expenditures increased from the previous year by approximately 17% or $396,000. This change was due to the increase in transfers required for capital projects ($308,045) and increased insurance premiums ($122,110) affecting the entire CIRA pool. This is offset by decreased CalPERS Unfunded Pension Liability contributions ($80,610) due to the recent refunding. Both CalPERS and insurance are allocated over the staffing FTE (Full-Time Equivalent), therefore changes in proportional staffing levels impact the allocation and thus overall expenditure in the given department.

By department, total dollar increases were noted in Police, Recreation, City Manager and Administrative Services Departments. These increases are primarily due to higher insurance allocations. For the Recreation Department, this first quarter is also above the estimated budget coverage of 25%. Staff believe this is due to the volume of events during the period and the increased utilization of seasonal staffing to facilitate these events. Staff will continue to monitor these costs and discuss any proposed budget adjustments at the Mid-Year Budget Review. All other department budgets are within expectations for budget.

Enterprise Funds:

The Water and Wastewater Funds revenues include charges for services, connection fees, other revenues, and development fees. Utility accounts are currently billed every two months.

Therefore, within the first quarter of the fiscal year, only one of six billing cycles for the year had been completed.

Revenues:

The revenues for the Water and Wastewater Funds have increased primarily due to increased water consumption and rate increases. Due to the ongoing drought in 2022/23, Cotati residents and businesses continued decreasing water consumption, which also decreased the volume factor for the utility billing. With water restrictions eased and good weather, customers have slowly increased water use when compared to the prior year first fiscal year quarter.

However, we anticipate that water usage will decrease in fiscal quarters Q2 and Q3 if there is ample rainfall and thus reduced irrigation. Overall, City Staff believe the revenues are still in line with expectations for the budget but will continue to evaluate this on an ongoing basis.

Expenditures:

For Fiscal Year 2022/23, most expenses are in line with budget at year-end. Insurance, Wastewater Treatment, and Water Procurement costs continue to be the most impactful expenditures for these funds moving into fiscal year 2023/24. One new expenditure for this quarter compared to the prior year is the funds submission of debt service back to the General Packet Page 51 of 87
Fund for their portion of the Additional Discretionary Payment (ADP) made to CalPERS towards the funds Unfunded Pension Liability.

The Wastewater Fund, Other Expenditures are at 44% of the budget for the fiscal year. These expenditures, while decreasing compared to last year, are a significant amount of the annual budget. Most other expenses are one-time purchases and as such seem appropriate. We will monitor these expense balances going forward and will evaluate and bring to the City Council any proposal for budget adjustments or reclassifications at the Mid-Year Budget Review.

City-Wide Cash and Investments:

Cash and Investments remain stable at $21.1M, where most of the funds are held in laddered investments at US Bank (48%), a Pooled Investment Fund held at California Asset Managment Program (CAMP) (31%), Escrow Restricted Cash Account for the Park and Ride Project (11%), and the General Operating Cash Accounts at Exchange Bank (9%). The reminder of the City’s funds is held in the Sonoma County Investment Pool (SCIP), Local Agency Investment Fund (LAIF), and other minor fiduciary funds (1%).

Financial Considerations
There is no immediate fiscal impact or budget action necessary. City Staff will continue to report to Council and the community quarterly. Additionally, to continue to improve financial reporting, staff are working to generate a City-Wide long range financial projections to be used for strategic planning later this year.

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Excludes Pooled Investments and U.S. Bank Custodial Cash Account Under 1 Year
Maturity Sept 2023 June 2023 Change 1 - 2 Years
3-Month 5.55% 5.43% 0.12% 2 - 3 Years
1-Year 5.46% 5.40% 0.06% 3 - 4 Years
2-Year 5.03% 4.87% 0.16% 4 - 5 Years
3-Year 4.80% 4.49% 0.31% Total
5-Year 4.60% 4.13% 0.47%
10-Year 4.59% 3.81% 0.78%
July
Aug
Sep 2023 Sep 2022 Sep 2021 Sep 2020 Sep

5.03% 4.22% 0.28% 0.13% Total for Quarter
Note: Interest Earnings figures do not include capital gains or losses $ 29,985 $ 68,662 $ 38,677
$ 30,523 $ 235,610 $ 205,087
$ 538 $ 88,109 $ 87,571
2-Year U.S. Treasury Yield - Historical Data $ - $ 78,838 $ 78,838 $ 248,000 2%
$ 9,947,000 100%
Interest Earnings FY2023 FY2024 Change
$ 1,780,000 18%
$ 1,784,000 18%
$ 1,783,000 18%
U.S. Treasury Yields - Quarterly Comparison $ 4,352,000 44% Book Value (COST) $ 16,517,293
Market Value $ 16,422,769
Weighted Average Maturity (in years) 1.85
Weighted Yield to Maturity 4.69%
Portfolio Maturity PAR Maturing % Maturing
City of Cotati
Investment Report for the Quarter Ended September 30, 2023 Portfolio Summary and Key Statistics
Portfolio Key Statistics
PAR Value $ 16,599,735

28.69%

18.60%

12.20%

0.07%

40.22%

0.22% CERTIFICATE OF DEPOSIT

FEDERAL AGENCY BOND/NOTE
U.S. TREASURY NOTE

LOCAL AGENCY INVESTMENT FUND
CAMP

MONEY MARKET FUND
0%
10%
20%
30%
40%
50%
Under 1
Year
1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years
44%
18% 18% 18%
2%
Portfolio Maturity Distribution
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% of
Investment Type Par Value Market Value Book Value Portfolio Managed Investment Portfolio
U.S. Bank Custodial Cash Account $ 36,139 $ 36,139 $ 36,139 0.17% U.S. Treasury Bond/Note $ 2,030,000 $ 2,003,725 $ 2,009,859 9.52% Federal Agency Bond/Note $ 3,150,000 $ 3,053,958 $ 3,087,699 14.63% Certificate of Deposit $ 4,767,000 $ 4,712,351 $ 4,767,000 22.59% Managed Investment Portfolio Subtotal 9,983,139 $ $ 9,806,173 $ 9,900,697 46.92% Pooled Investments
State of CA Local Agency Investment Fund $ 11,132.64 $ 11,132.64 $ 11,132.64 0.05% CAMP $ 6,605,463.51 $ 6,605,463.51 $ 6,605,463.51 31.30% Pooled Investments Subtotal 6,616,596.15 $ $ 6,616,596.15 $ 6,616,596.15 31.35% Cash/Time Deposits $ 1,826,468.39 $ 1,826,468.39 $ 1,826,468.39 8.66% Accrued Interest $ 98,234.58 $ 98,234.58 $ 98,234.58
Total Cash & Investments Held by the City $18,524,438 $18,347,472 $18,441,996 87.39% Held by Bank Trustee/Fiduciary Funds (1)
Investment Agreements $ - $ - $ - 0.00%
Cash with Fiscal Agents $ 285,535.00 $ 285,535.00 $ 285,535.00 1.35% Restricted Cash $ 2,375,000.00 $ 2,375,000.00 $ 2,375,000.00 11.25% U.S. Government $ - $ - $ - 0.00%
Total Held by Bank Trustee/Fiduciary Funds $2,660,535 $2,660,535 $2,660,535 12.61% Total Portfolio $21,184,973 $21,008,007 $21,102,531 100.00% Notes:

1. Reflects bond proceeds and tax levy revenues held by trustee in accordance with bond covenants.

2. Par value is the principal amount of the investment on maturity.

3. Market values contained herein are received from sources we believe are reliable, however we do not guarantee their accuracy.

4. Book value is par value of the security plus or minus any premium or discount on the security.

Summary of Cash and Investments as of September 30, 2023 City of Cotati
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FINANCE DEPARTMENT
DATE: OCTOBER 13, 2023
TO: Honorable Mayor and City Council
VIA: Damien O’Bid, City Manager
FROM: Angela Courter, Administrator Services Director
SUBJECT: INVESTMENT REPORT FOR THE QUARTER ENDED
SEPTEMBER 30, 2023
Attached for your information is the quarterly report of investments as of September 30, 2023.

The Managed Investment Portfolio ($9,900,697), State of CA Local Agency Investment Fund ($11,133), California Asset Management Program (CAMP) Pooled Investment Fund ($6,605,464), Cash/Time Deposits ($1,826,468), Restricted Escrow Balance ($2,375,000) and Bank Trustee/Fiduciary Funds ($285,535) continue to be invested in accordance with the Government Code and the Council Investment Policy as adopted on May 9, 2023. Accrued interest on investments totaled $98,235 this quarter. Earned interest is the interest earned on investments over a specific time period, accrued interest is the interest that an investment has earned, but hasn’t yet been received, and paid interest is the interest that has already been received as payment.

During the quarter, no investments were purchased. During the quarter, two investments matured, totaling $4,252,000. The funds were not reinvested.

Pooled investments balances: California Asset Management Program (CAMP) balance was $6,605,464 & State of CA Local Agency Investment Fund (LAIF) balance was $11,133. U.S. Bank Money Market fund balance was $36,139.

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Council Information
FY 2023-24 1st Quarter Investment Report
September 30, 2023

Page 2 of 3 ends

Two-year Treasuries yielding 4.87% at the beginning of the quarter ended higher at the end of the quarter at 5.03%, which was an increase of 16 basis points for the quarter.

As of September 30, 2023, the Weighted Yield to Maturity on the Managed Investment Portfolio was 4.69%.

At the end of this quarter, the Weighted Average Maturity of the Managed Investment Portfolio was 1.85 years.

The Federal Open Market Committee (FOMC) meets approximately every six weeks and determines the level of the Federal Funds Rate. At their July 26th meeting, the FOMC voted to increase the Federal Funds Rate by 0.25%, raising it to 5.50%. At the September 20th meeting, the FOMC voted to maintain the Federal Funds Rate target range at its current level of 5.50%.

Summary from the September 20th meeting:
“Recent indicators suggest that economic activity has been expanding at a solid pace. Job gains have slowed in recent months but remain strong, and the unemployment rate has remained low. Inflation remains elevated. The U.S. banking system is sound and resilient. Tighter credit conditions for households and businesses are likely to weigh on economic activity, hiring, and inflation. The extent of these effects remains uncertain. The Committee remains highly attentive to inflation risks.

The Committee seeks to achieve maximum employment and inflation at the rate of 2 percent over the longer run. In support of these goals, the Committee decided to maintain the target range for the federal funds rate at 5-1/4 to 5-1/2 percent. The Committee will continue to assess additional information and its implications for monetary policy. In determining the extent of additional policy firming that may be appropriate to return inflation to 2 percent over time, the Committee will take into account the cumulative tightening of monetary policy, the lags with which monetary policy affects economic activity and inflation, and economic and financial developments. In addition, the Committee will continue reducing its holdings of Treasury securities and agency debt and agency mortgage-backed securities, as described in its previously announced plans. The Committee is strongly committed to returning inflation to its 2 percent objective.” Finance staff hired Optimized Investment Partners in May to help improve the investment returns for the city. Ongoing portfolio management activity will continue to be performed in partnership with Optimized Investment Partners, the City Manager and the Administrator Services Director.

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Council Information
FY 2023-24 1st Quarter Investment Report
September 30, 2023

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Considering the projected timing of cash receipts and disbursements and the structure of the Pooled Investment Portfolio, the City will be able to comfortably meet overall cash flow needs over the next six months.

If you have any questions, please feel free to contact me at 707-665-4236.

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Fiscal Year 2023/24
First Quarter Financial Report
Un-Audited Fiscal Year July 1, 2023, to September 30, 2023 Administrative Services 10/20/23 Q1 2023/24
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First Quarter Report
Fiscal Year 2023/24
FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 1 of 7 Introduction
This financial report provides an overview of where we are within the budget cycle, then a summary of the City’s financial position through the Fiscal Year (FY) 2023/24 First Quarter (July 1, 2023, through September 30, 2023) for (1) Citywide Revenues and Expenses, (2) the General Fund, (3) Enterprise Funds, and (4) Summary of Cash and Investments. Notable cumulative first quarter to first quarter and preliminary budget to actual comparisons are included in this report.

The following factors should be taken into consideration when analyzing year-end data:
• Revenues reported herein are calculated based on actual receipts through September 30, 2023, but received through October 20, 2023. Some revenues for the first quarter are still being received and will be properly accrued once received. • Construction projects, specifically street improvements, have a different project cycle and are typically funded across two or more Fiscal Years.

Standard Budget Process Cycle - Where We Are Now & Next Steps:

Tentative Schedule for Financial Reporting and Budget Year 2023/24 Planning:
• September 6th – Start of 2023/24 Fiscal Year end audit fieldwork • November 14th – Present the Q1 2023/24 financial summary to Council. • November 14th – Discuss & initiate scheduling for FY 2024/25 budget planning meetings. • December 12th – Present audited financial statements and community annual financial report to the Council for Fiscal Year 2023/24.

February
Year-end & Financial
Performance Review
March
Year-end & Financial
Performance Review
Internal Budget Review,
Strategic/Long-Term and
Capital Planning
April - May
Draft Budget
Budget Workshops
May
Budget Adoption
* NOW *July - December
Financial Evaluations
Budget Adjustments as
Approved by Council
November-December
City Manager and Admin.

Services Budget Planning
Meetings
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FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 2 of 7 Citywide Revenues and Expenses
*Other Special Revenues consists of the following funds: Gas Tax, RMRA, Public Safety, K-9 Program, Traffic Mitigation, CDBG Grants, Inclusionary Housing, Linkage Affordable Housing, MTC Streets, Measure M Parks, PEG, and Bed Tax.

City-wide Significant Variances
Fund type variances where revenues were less than 20% or expenditures are greater than 25% of budget as of year-end were evaluated as follows:
• Revenues for the General Fund and Wastewater are all considered in line with expectations given their specific timing for receipts. Further discussions in detail are provided in their detailed sections herein.
• Special Revenues funds are primarily derived for other special taxes which are reported to other special jurisdictions and then redistributed to the City. Other Special Revenues are derived from development impacts and as such are subject to timing of developments. • Capital Projects funds differences between revenues and expenses are primarily related to construction costs bridging fiscal years and the matching transfer funds to meet the construction expenditures. Significant projects during the period included Streets Improvement Projects and Kotate Park Improvement’s projects. Other priority projects are still in design and are scheduled for bidding and project initiation in line with the adopted capital improvement plan.
• Internal Services Funds had lower revenues than expenses pending transfers of funding required to meet additional payouts during the first quarter of the fiscal year. Additional transfers are aligned with budget expectations to be completed during the second quarter of the fiscal year.

Fund Un-Audited
Actual
Annual
Budget
%
Budget
Un-Audited
Actual
Annual
Budget
%
Budget
General $ 1,568,525 $ 10,694,033 14.7% $ 2,674,073 $ 14,529,062 18.4% Wastewater 549,506 3,231,839 17.0% 874,651 4,089,759 21.4% Water 477,786 2,295,500 20.8% 456,069 2,389,166 19.1%
Other Special Revenues * 193,343 1,412,258 13.7% 118,433 1,555,537 7.6% Capital Projects 1,461,378 7,487,628 19.5% 1,428,848 7,503,128 19.0% Internal Service 40,662 456,480 8.9% 79,623 500,710 15.9% Total For All Funds $ 4,291,200 $ 25,577,738 16.8% $ 5,631,696 $ 30,567,362 18.4% Revenues Expenses
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FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 3 of 7 General Fund: Operating Revenues
The following table includes cumulative revenue comparisons of Fiscal Year 2022/23 and Fiscal Year 2023/24, and a revenue budget to current actual comparison for Fiscal Year 2023/24.

General Fund current operating revenues are $1,568,525 or 9.1% above the same period in FY 2022/23, this increase is primarily due to agency fees, transfers in for grant reimbursements, and investment earnings. These increases were offset by declines in sales tax and cannabis business taxes, decreased other misc. one-time revenues and development charges.

The following is an explanation for decreases in key revenues or significant variances:
- Sales Tax revenues are approximately 0.7% or $7K less than last year’s first two months.

The primary source of this decrease is due to slight declines in retail sales as consumers are being impacted by higher interest rates and the continuing higher cost of goods in the market.

Adjusting the sales tax on an annualized basis, the revenue compared to budget is in line with budgetary expectations with less than 1% difference.
- Property Taxes are received in December and April of the Fiscal Year, and as such are not included in this report to date. We have budgeted for over $2 million, in line with the County’s proposed allocation, for Fiscal Year 2023/24.
- Other taxes are primarily made up of Cannabis Business Tax. The change from the previous year is primarily due to slowed growth of the industry and outstanding tax receipts for Q1 2023/24 for a couple businesses operating within the City. The Cannabis industry had an increase during the Covid-19 pandemic and as consumers adjust their spending. We anticipate sales and related revenues from this industry to trend back to their normal growth.

General Fund Revenues FY 2022/23 FY 2023/24 $ Variance % Variance FY 2023/24 Budget % Budget
Property Tax $ - $ - $ - 0.0% 2,131,758 0.0%
Sales Tax 1,013,642 1,006,533 (7,109) -0.7% 6,084,000 16.5% Other Taxes 101,083 82,527 (18,556) -18.4% 652,300 12.7% Licenses, Permits & Franchises 87,660 92,699 5,039 5.7% 556,500 16.7% Rent 36,425 38,925 2,500 6.9% 78,000 49.9%
Other Agencies 15,609 77,522 61,913 396.6% 207,150 37.4% Community Development Charges 103,833 96,481 (7,352) -7.1% 377,876 25.5% Public Works Charges 12,300 28,558 16,258 132.2% 67,800 42.1% Public Safety Charges 5,815 22,048 16,233 279.2% 58,000 38.0% Other Revenues 51,123 26,314 (24,809) -48.5% 221,049 11.9% Investment Earnings 8,981 43,573 34,592 385.2% 45,600 95.6% Contributions 1,367 2,624 1,257 92.0% 12,000 21.9%
Transfers In - 50,721 50,721 100.0% 202,000 25.1%
Total: $ 1,437,838 $ 1,568,525 $ 130,687 9.1% $ 10,694,033 14.7% Un-Audited Actuals Comparison
(July 1 - September 30) Budget to Actual Comparison

SALES TAX BUDGET

ADJUSTMENT
FY 2023/24
Budget
Actual 2
Months
Receipts
Annualized 12
Months
FY 2023/24
% Variance
Annualized to
Budget
Adjusted
FY 2023/24
Budget
% Change
from Adopted
Budget
Sales Tax $ 6,084,000 $ 1,006,533 $ 6,039,198 99.3% $ 6,040,000 -0.7% Bradley Burns $ 2,969,000 507,981 3,047,885 102.7% 2,900,000 -2.3% Measure S $ 3,115,000 498,552 2,991,313 96.0% 3,140,000 0.8% Packet Page 74 of 87
FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 4 of 7 - Most Departmental Charges have remained constant compared to the previous year, but Community Development Charges revenues decreased by $7K due to the timing of permits being issued related to development projects.
- Other Revenues received to date decreased by 48.5% or over $24K primarily due to one-time billings in the prior year related to reimbursements for damage to city property.

Overall revenues will continue to be monitored against the budget and staff will propose adjustments with our mid-year report.

General Fund: Department Operating Expenditures
The following table includes cumulative actual expenditure comparisons by department and again by expenditure type for Fiscal Year 2022/23 and Fiscal Year 2023/24 and an expenditure budget to actual comparison for Fiscal Year 2023/24.

Expenditures by Department
Expenditures by Type
Overall, cumulative General Fund expenditures increased from the previous year by approximately 17.4% or $396K. This change was due to a combination of the increased duction in Transfers Out required for capital projects and Other Expenses (which includes Insurance) offset by decreases in timing for contract services, and repairs and maintenance.

Spending by General Fund Departments is slightly higher than the prior year with total dollar increases noted in Police, City Managers, Admin Services, and Recreation departments. These increases were primarily due to staffing costs and related allocated insurance based on FTE.

General Fund Expenditures by
Department FY 2022/23 FY 2023/24 $ Variance % Variance FY 2023/24 Budget % Budget City Council $ 32,416 $ 32,142 $ (274) -0.8% $ 170,457 18.9% City Manager 150,356 176,084 25,728 17.1% 741,811 23.7% Admin Services 92,362 103,202 10,840 11.7% 508,290 20.3% Community Development 199,348 200,894 1,546 0.8% 1,159,735 17.3% Public Works 273,625 254,121 (19,504) -7.1% 1,400,181 18.1% Police 1,099,345 1,159,653 60,308 5.5% 5,017,822 23.1%
Recreation 110,071 119,806 9,735 8.8% 449,530 26.7%
Transfers Out 320,127 628,172 308,045 96.2% 5,081,236 12.4% Total: $ 2,277,650 $ 2,674,073 $ 396,423 17.4% $ 14,529,062 18.4% Un-Audited Actuals Comparison
(July 1 - September 30) Budget to Actual Comparison
General Fund Expenditures by Type FY 2022/23 FY 2023/24 $ Variance % Variance FY 2023/24 Budget % Budget
Salaries & Benefits $ 1,221,191 $ 1,229,466 $ 8,275 0.7% $ 5,683,475 21.6% Contract Services 301,474 258,317 (43,157) -14.3% 1,881,461 13.7% Materials & Supplies 12,864 18,249 5,385 41.9% 76,762 23.8% Utilities 70,067 66,754 (3,313) -4.7% 381,817 17.5%
Repairs & Maintenance 22,726 8,908 (13,818) -60.8% 211,200 4.2% Other Expenses 329,201 464,207 135,006 41.0% 1,213,111 38.3% Transfers Out 320,127 628,172 308,045 96.2% 5,081,236 12.4% Total: $ 2,277,650 $ 2,674,073 $ 396,423 17.4% $ 14,529,062 18.4% Un-Audited Actuals Comparison
(July 1 - September 30) Budget to Actual Comparison
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FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 5 of 7 Enterprise Funds: Operating Revenue & Expense
The following table includes cumulative revenue and expenses comparisons of Fiscal Year 2022/23 and Fiscal Year 2023/24, and a budget to actual comparison for Fiscal Year 2023/24 for the Enterprise Funds.

The Water and Wastewater Funds revenues include charges for services, connection fees other revenues, and development fees. Utility accounts are billed every two months as such within the first quarter of the fiscal year, only one billing cycle has been completed of the six in a year. For Fiscal Year 2023/24 there will be a combination of 3 Bi-Monthly Billing Cycles and 6 Monthly Billing Cycles.

With water restrictions reduced customers moved back towards more water use during fiscal year during this comparative period in 2023/24. We anticipate that water usage will be reduced again in future fiscal quarters where there is excess rainfall and thus reduced irrigation. Overall City Staff believe the revenues are still in line with expectations for the budget but will continue to evaluate on an ongoing basis.

For FY 2023/24, most expenses are in line with budget expectations. The most significant costs for the Water Fund and Wastewater Fund are the Aqueduct Water Procurement from Sonoma County Water Agency and the Wastewater Treatment by City of Santa Rosa, respectively.

Enterprise Funds FY 2022/23 FY 2023/24 $ Variance % Variance FY 2023/24 Budget % Budget
- Water Operations & Capital
Revenues $ 416,616 $ 477,786 $ 61,170 14.7% $ 2,295,500 20.8% Expenses
Salaries & Benefits 156,043 157,587 1,544 1.0% 726,080 21.7% Contract Services 54,612 21,212 (33,400) -61.2% 322,656 6.6% Other Expenses 89,678 114,889 25,211 28.1% 472,161 24.3% Aquaduct Water 136,876 144,922 8,046 5.9% 531,300 27.3% Capital Outlay 15,381 5,914 (9,467) 100.0% 232,500 2.5% Interfund Debt - 11,545 11,545 100.0% 104,469 11.1%
Total Expenses $ 452,590 $ 456,069 $ 3,479 0.8% $ 2,389,166 19.1% Net Income $ (35,974) $ 21,717 $ 57,691 -160.4% $ (93,666) -23.2% Wastewater
Revenues $ 530,976 $ 549,506 $ 18,530 3.5% $ 3,231,839 17.0% Expenses
Salaries & Benefits 155,910 157,577 1,667 1.1% 722,520 21.8% Contract Services 17,139 16,109 (1,030) -6.0% 138,963 11.6% Other Expenses 83,858 76,340 (7,518) -9.0% 171,897 44.4% Wastewater Treatment 570,977 587,237 16,260 2.8% 2,416,450 24.3% Capital Outlay 24,598 19,990 (4,608) -18.7% 572,431 3.5% Interfund Debt - 17,398 17,398 100.0% 67,498 25.8%
Total Expenses $ 852,482 $ 874,651 $ 22,169 2.6% $ 4,089,759 21.4% Net Income $ (321,506) $ (325,145) (3,639) 1.1%
Un-Audited Actuals Comparison
(July 1 - September 30) Budget to Actual Comparison
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FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 6 of 7 Cash and Investments
The tables below show the cash and investments held by the City as of September 30, 2023.

The current cash and investment balances are in line with the City adopted investment policy and have increased from prior years $19.3 Million. Overall cash flows are deemed sufficient to meet the City’s expenditure requirements in the next fiscal year.

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FISCAL YEAR 2023/24 FIRST QUARTER FINANCIAL REPORT | PAGE 7 of 7 Cash and Investment Detail by Composition
Conclusion
Except for identified variances, expenditures and revenues are mostly in line with budget.

Continued budgetary strategic planning for future years along with pension planning strategies will continue to improve the City’s position into the future. Staff will provide the Council and community financial reporting for the Fiscal Year 2022/23 annual audited financial statements as well as Fiscal Year 2023/24 quarterly budget to actual reports.

Name of Investment
Weighted
Maturity
Weighted
Yield
Balance at
09/30/2023
Local Agency Investment Funds - (LAIF)
LAIF - Pooled Investments - Net FMV - 1.35% $ 11,133
US Bank Trust
Managed Investments in CD's and Treasuries 1.85 years 4.69% $ 9,900,697 Accrued Interest $ 98,235
California Asset Management Program (CAMP)
Pooled Investment Funds - 5.24% $ 6,605,464
Fiduciary Funds N/A 1.20% $ 285,535
Exchange Bank Operating & Payroll Accounts - N/A $ 1,826,468 Restricted Escrow Account - N/A $ 2,375,000
Funds held for payment on Park and Ride Project
Total Cash and Investments $ 21,102,531
FISCAL YEAR 2023/24
AS OF SEPTEMBER 30, 2023
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject:

Date: November 14, 2023
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council approve a resolution authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the City of Rohnert Park to coordinate animal licensing services through a hosted platform
Background
The City requires registration and licensing of dogs within the City limits. This is to ensure proper vaccination of dogs and helps reunite lost dogs with their families. City staff have been looking to improve dog registration compliance within the City as well as increasing the efficiency of the program management. Currently, the City facilitates the management of the registration through an online portal that collects data and payment. This data, generated by residents, is then manually transferred to a separate database that is shared between the police dispatch and administrative services department. Customers additionally must bring in proof of dog vaccination records if it is not updated. City staff also procure the dog license tags annually.

The City has an existing MOU with the Rohnert Park Animal Shelter, who takes any lost and unclaimed dogs that the City collects. The City pays the Rohnert Park Animal Shelter to house unclaimed dogs found in Cotati, with a budget of $25,600 for fiscal year 2023/24.

While researching best practices across Sonoma County, City staff reached out to the Rohnert Park Animal Shelter, who was in the process of implementing a move to DocuPet. After significant exploratory discussions, staff believes that combining our resources will better serve our communities and our pets.

Resolution to Approve an MOU for Shared Animal Licensing Services using DocuPet
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By providing our citizens access to register their dogs through Docupet, it means (1) there are no changes recommended related to costs of dog tags for residents, including free or reduced fee licenses, (2) their online portal provides improved licensing management and greater compliance with Animal Control as required by by-law, (3) improve safety departments ease of access to animal information with joint data access in both cities to identify and reunite missing animals.

Analysis/Discussion
DocuPet is an industry leader that has a reputable track record of increasing awareness of licensing requirements that in turn has been shown to greatly improve compliance. The City of Rohnert Park has engaged and will contract directly with DocuPet and if approved by the City Council, the City of Cotati will join the efforts in accordance with the Memorandum of Understanding (MOU).

DocuPet will allow residents to obtain new licenses or perform renewals for the animal licenses online without the intervention with City Staff. For those not comfortable with online options, a direct mail option will still be available for completion at either City location. This will also be expanded to many other locations, such as veterinarian offices, the animal shelter and pet food stores.

DocuPet has privacy policies and safeguards in place for the maintenance of records and personal information submitted through regular licensing processes. This is also true for their payment systems, which have been entrusted by hundreds of municipalities across North America including Sonoma County and the City of Santa Rosa.

DocuPet creates an online portal for residents that will be available from the City website. The provision of animal licensing through DocuPet will significantly reduce staff time administering the current pet licensing program.

The City of Cotati will have access to the database as outlined in the MOU and will continue our programs such as sending flower seeds to citizens when their licensed dog passes. This access also allows emergency dispatch operators at both cities to obtain positive identification of lost dogs regardless of our jurisdictional lines.

Recently, Cotati has had a positive working relationship with Rohnert Park, including on major joint efforts, such as the S.A.F.E. team. Staff feel that this will only continue as we move towards serving our animals as well.

Financial Considerations
The cost to the City of Cotati is proposed at $1.50 per license and there are currently about 600 licenses for a total cost of $900 for the licensing services. Additionally, the City of Rohnert Park performs initial outreach to new dog owners, according to records provided by the County. The cost of this service was proposed at $2.50 per mailing and not to exceed $500 per year. The total cost of the program transition per year is expected to be less than $1,500 and the staff time Packet Page 80 of 87
savings and merchant processing fees are expected to be reduced by more than this incremental increase. No Budget Amendment is requested at this time.

Packet Page 81 of 87
RESOLUTION NO.

WHEREAS, City of Cotati (City) municipal code Chapter 7.12 outlines the requirements for Licensing and Keeping of Dogs and Cats, including the requirements in sections 7.12.060 requiring the licensing of dogs and 7.12.200, requiring that the “Director shall keep a record of all licenses issued together with a description of the dog for which such license is issued.”; and WHEREAS, staff investigated and presented City Council with a report outlining the benefits of an online dog licensing program through a partnership with DocuPet Inc., and in coordination with the neighboring city of Rohnert Park, who also serves as the City’s animal shelter; and
WHEREAS, entering into this MOU for joint services between the City and the City of Rohnert Park would meet the City Council goal for Best-in-Class Community Service, which includes the objectives to participate regionally to benefit the City; and WHEREAS, the City in partnership with the City of Rohnert Park will share the benefits of the services provided by DocuPet, and the cost to the City is not anticipated to exceed $1,800 per year, which is considered fair and reasonable based on the respective number of licensed animals between each community; and
WHEREAS, the action of entering into an MOU does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati does hereby authorize the City Manager to execute the MOU to implement a joint animal licensing program with the City of Rohnert Park using DocuPet, in a substantially similar form as Exhibit A, subject to such revisions as may be approved by the City Attorney.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on November 14, 2023, by the following vote, to wit:

RESULT:

MOVER:

SECONDER:

AYES:

Approved:___________________________
Mayor
Packet Page 82 of 87
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
Packet Page 78 of 82
Joint Memorandum of Understanding (MoU)
Between the City of Rohnert Park and the City of Cotati for Animal Licensing Services
I. Between:

This Memorandum of Understanding (“MOU”) is entered into between the City of Rohnert Park (hereinafter referred to as "Rohnert Park") and the City of Cotati, (hereinafter referred to as "Cotati"), (collectively, the “Parties”).

II. Purpose:

This MOU outlines the terms and conditions for the collaboration between Rohnert Park and Cotati to provide animal licensing services to their respective citizens using DocuPet. Collaboration jointly benefits both Parties to this MOU, by streamlining the animal licensing process, saving significant staff time for both Parties. Additionally, by Cotati joining DocuPet, the number of licensed animals exceeds the licensing threshold for Rohnert Park, allowing for lower cost implementation and on-going annual animal licensing fees.

III. Terms and Conditions:

A. Service Provider:

The Parties agree that Rohnert Park will engage DocuPet as the service provider for managing animal licensing processes (“Services”). Cotati shall not be a party to the Agreement between Rohnert Park and DocuPet; however, Cotati will coordinate with Rohnert Parks implementation and configuration of the services.

B. Fees and Revenue Sharing:
i) Animal Licensing Fees for Rohnert Park and Cotati shall be consistent with the respective city’s master fee schedule, including any discounted or waived fees. Any updates or changes to the fees for the Services shall be maintained by each jurisdiction in their respective master fee schedule.
ii) Rohnert Park and Cotati will receive all merchandise revenue from DocuPet in accordance with the jurisdiction of the licensed animal.
iii) Rohnert Park will receive all revenue directly from DocuPet, through the Rohnert Park Animal Shelter. Rohnert Park shall remit all Animal Licensing Fees received for licensees in Cotati to Cotati within ninety (90) days of receipt. Rohnert Park may deduct one dollar and fifty cents ($1.50) per Animal License Fee collected on behalf of Cotati. Cotati shall provide wiring instructions to Rohnert Park for electronic transfer of funds and Rohnert Park shall provide the copy of the report generated from the DocuPet system which confirms and ties to the total receipt of licensing fees. iv) On a recurring basis Rohnert Park, through Rohnert Park Animal Shelter, performs initial outreach to new dog owners to get them licensed by the city using adoption data obtained from Sonoma County (“Initial Outreach”). Rohnert Park will perform this additional service of Initial Outreach for Cotati, unless Cotati requests termination of this additional service in writing. Additional fees for this service may be billed to Cotati for two dollars and fifty cents ($2.50) per customer, not to exceed five hundred dollars ($500) per Packet Page 79 of 82
Exhibit A
year. Such fees shall be approved by Cotati prior to incurring the fees and shall billed separately to the following address:

City of Cotati
Department of Administrative Services/Accounts Payable
201 W. Sierra Ave.

Cotati, CA 94931
[email protected]
C. Data Sharing:

The Parties commit to sharing necessary reasonable data with DocuPet for the effective administration of the Services.

The Parties additionally commit to security of data within the system while still permitting required access to support customer service for animal registration, lost animal search, and fiscal reporting. To facilitate data access, Cotati should at minimum have three DocuPet access accounts, including access to DocuPet customer support, as needed. One of the accounts for each party shall be able to update fees or fee waivers. All accounts must have the ability to access the data for customer service and run reports as needed.

D. Duration:

This MOU shall be effective from the date of signing and shall remain in force unless otherwise terminated by either Party in accordance with the terms herein. However, Rohnert Park is required to maintain an active DocuPet subscription in good standing to maintain Cotati’s access until this MOU is terminated.

E. Termination:
i) Either Party may terminate this MOU with sixty (60) days' written notice to the other party.
ii) Should Rohnert Park be in breach of its obligations under this MOU, which remains unrectified for a period of 30 days following written notification of such breach (or if such breach cannot be remedied within 30 days, Rohnert Park has not diligently commenced steps to remedy the breach within 30 days, Cotati may, at its option and without prejudice to any other rights or remedies it might have, immediately terminate this MOU.

F. Amendments:

Any changes to the terms and conditions of this MOU shall be agreed upon by both parties in writing.

IV. Indemnification
Each Party hereto (hereafter, “indemnifying Party”) shall indemnify, defend and hold harmless the other party, its officers, agents, employees and volunteers against any loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including but not limited to reasonable attorney fees, arising from or relating to any negligent or wrongful act or omission of the Indemnifying Party, its officers, agents or employees, which occurs in the performance of, or otherwise in connection with, this agreement, but only in proportion to and to the extent Packet Page 80 of 82
such loss, cost, damage, expense, claim, suit, demand, or liability of any kind or character, including reasonable attorney fees, is caused by or results from the negligent or wrongful act or omission of the Indemnifying Party, its officers, agents, or employees.

V. Insurance Requirements
Both Parties are members of the California Intergovernmental Risk Authority (CIRA) and maintain adequate coverage to pay for claims as they relate to the services contemplated in this MOU VI. Relationship of the Parties
Rohnert Part and DocuPet are performing the Services as independent contractors. Rohnert Park and DocuPet have the sole right and obligation to supervise, manage, direct, and perform all work to be performed by its personnel under this MOU. The persons who perform the Services are employees of Rohnert Park, DocuPet (or its subcontractors) and shall be solely responsible for payment of compensation to such persons and for any injury to them in the course of their employment. Rohnert Park and DocuPet will assume full responsibility for payment of all taxes, withholdings and contributions required with respect to their employees.

VII. Governing Law:

This MOU shall be governed by and construed in accordance with the laws of the state of California, without regard to its conflict of law principles. Any proceedings shall be venued in the County of Sonoma.

VIII. Entire Agreement:

This MOU contains the entire understanding between the parties and supersedes all previous agreements and understandings, whether oral or written.

By signing below, the parties acknowledge their agreement to the terms and conditions outlined in this MOU.

Signatures:

For the City of Rohnert Park:
[Signature]
[Name]
[Title]
[Date]
For the City of Cotati:
[Signature]
[Name]
[Title]
[Date]
5506821.1
Packet Page 81 of 82
Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Information Received after the Agenda was Posted Date: November 14, 2023
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2023-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2023-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected].

Packet Page 82 of 82
From: Laurie alderman
Sent: Thursday, November 9, 2023 11:28 PM
To: Damien O'Bid <[email protected]>; Susan Harvey <[email protected]>; Kay Rivers <[email protected]>; Sylvia Lemus <[email protected]>; Laura Sparks <[email protected]>; Ben Ford <[email protected]>; Angela Courter <[email protected]>; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Cc: George Barich ; David Rabbitt <[email protected]>; James Gore <[email protected]>; John Bakker <[email protected]>; Kevin Patterson <[email protected]>; [email protected]; Susan Gorin <[email protected]>; [email protected]; Jeremy Hay <[email protected]>
Subject: Public Comment on City of Cotati's Agenda Item 7A -- Presentation of County Fire Tax.

CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

This is my public comment, but also information for the City Council, the RAFD, and our county supervisors to look into an issue that they might not be aware of.

While the Rancho Adobe Fire District has my unwavering support, I would like to address an issue why the County Fire Tax should not be passed--which is not related to the fire tax issue,. but to the issue of the 2%/3% sales tax cap over the basic sales tax rate (currently 7.5%). To Cotati, this means that the citizens of Cotati eventually could have a sales tax of 10.5%, which would be allowed permanently to be at the 3% cap, unless the county fire tax or similar county-wide measure passes by Jan. 1, 2026.

Currently, the County of Sonoma has a waiver of the 2% sales tax cap to 3%. However, the 3% cap will revert back to 2%, if a county wide sales tax measure is not passed by January 1, 2026. Here is the information from the state:

Public Comment Item 7A
https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_i d=201720180SB152&fbclid=IwAR3VbKV0FajpZxZLc45F7PlY169kOsL3FN8LYX2do_oqrwb39rbjxOJDjs This legislation was passed to rectify how the City of Cotati's sales tax rate, was limiting the whole County of Sonoma's ability to raise sales taxes past 2%, due mostly to Cotati's Measure G/S. Here is the report on the affect of Cotati's role of the 2% cap from 2016-2017 Sonoma County Grand Jury.
https://sonoma.courts.ca.gov/system/files/finalsalestaxpublicatio nversionv2505-17-2017.pdf
I urge all of you to consider the long-term effects of passing the county fire tax in 2024 considering it could make the 3% cap over the basic sales tax permanent in this county. This would mean that potentially, the citizens of Cotati could be taxed at 10.5% permanently, plus also be paying to support fire services with Measure W ($300 per year parcel tax), indefinitely. This double whammy for fire services for the citizens of Cotati (and the RAFD district) is an unfair burden on the citizens.

Again, the RAFD has my unwavering support, but the aftereffects of a fire tax in 2024 permanently raising the sales tax cap to 3% may be too much for us citizens of Cotati to bear.

Sincerely,
Laurie Alderman

Cotati, CA 94931

From: George Barich < >
Sent: Friday, November 10, 2023 9:54 AM
To: Laurie alderman < >
Cc: Damien O'Bid <[email protected]>; Susan Harvey <[email protected]>; Kay Rivers <[email protected]>; Sylvia Lemus <[email protected]>; Laura Sparks <[email protected]>; Ben Ford <[email protected]>; Angela Courter <[email protected]>; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; David Rabbitt <[email protected]>; James Gore <[email protected]>; John Bakker <[email protected]>; Kevin Patterson <[email protected]>; chris.coursey@sonomacounty.org; Susan Gorin <[email protected]>; [email protected]; Jeremy Hay <[email protected]>; Kathryn Wickstrom Subject: Re: Public Comment on City of Cotati's Agenda Item 7A -- Presentation of County Fire Tax.

CAUTION:EXTERNAL SENDER
If suspicious, do not click on links, open attachments, or provide credentials and report it by using the "Phish Alert Report" button.

Fire tax Measure Z was passed in our fire district raising my fire taxes a whopping 800%. We citizens were duped into believing this would be enough....

The RAFD does not have my unwavering support after
everything I have witnessed from attending their monthly board meetings from 2000 to 2015 (which is too much to go into). The CERT program is no more, weed abatement still a running joke, emergency preparedness programs a low priority, district website useless, RAFD facebook posts and notifications almost nonexistent, bad budgeting, and much more. At one point I started a website for the RAFD, in like 2004, they wanted no part of. I'll just stop there.

George Barich
Former Cotati City Council Member,
Public Comment 2 Item 7A

Cotati City CouncilNovember 14, 2023

Cotati City Council
November 14, 2023