Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Acceptance of Improvements for the Community Center Window Replacement Project
Date: November 14, 2023
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the Community Center Window Replacement Project improvements and authorizing the City Clerk to record the Notice of Completion and, after 35 days
Background
The City’s Capital Plan includes efforts to upgrade and maintain our buildings and facilities.
Recently, the City has completed replacing the roof on the Community Center and now has completed the replacement of the Community Center windows. Current information on active City Public Works projects, including the Community Center Window Replacement Project, is available to the public on the City’s website.
Analysis/Discussion
On November 8, 2022, City Council awarded the construction contract for the Community Center Window Replacement Project (Project) to August-Jaye Incorporated. Construction Management services were provided by Moe Engineering and architectural support services by Integrated Resources. Work consisted of partially removing all existing aluminum windows, preparing the openings for new PVC window systems, installing new PVC window systems, and modifying and repairing adjoining surfaces as required to match the existing building. The work has been completed and, on June 28, 2023, the City Engineer conducted a final walkthrough and determined work has been completed in accordance with the Project plans and specifications and recommends it for City acceptance.
The City has received a Maintenance Bond from the contractor for 10 percent of the contract price, which applies to any needed repairs due to faulty construction for a year after City Council acceptance of the Project improvements. Following Council Acceptance, the City Clerk is to record the Notice of Acceptance with the County Recorder’s office then, after 35 days with no protests, the City is to release the retention to the contractor.
Financial Considerations
The total Project cost is $124,660, which is 20 percent below the authorized Project budget amount of $155,000. The Project budget was included in the Civic Center Windows and Exterior Repairs Project, which was included in the City’s Fiscal Year 2022/23 Budget. Unspent funds in that project account will be returned to the unappropriated General Fund.
Environmental Issues
This Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Community Center Window Replacement Project is a minor alteration of an existing structure. Therefore, no further environmental review is required.