RESOLUTION NO.
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL AWARDING THE
REDWOOD DRIVE AND CYPRESS AVENUE STREET REHABILITATION
PROJECT CONSTRUCTION CONTRACT AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE CONSTRUCTION CONTRACT, AND ANY
NEEDED CHANGED ORDERS OR AMENDMENTS UP TO THE AUTHORIZED
PROJECT BUDGET AMOUNT
WHEREAS, the City has five projects on the Sonoma County Transportation Authority’s Cycle 1 Funding Program., and the Funding Program capitalizes on funding opportunities by best matching agency projects with available funding sources; and WHEREAS, one of the City’s projects, the Redwood Drive and Cypress Avenue Road Rehabilitation Project (Project), has been selected to receive Locally-Administered Senate Bill 1 Local Partnership Program (Formulaic) funds (LPP SB1) for Fiscal Year 22/23, for an amount of $946,000; and
WHEREAS, on December 13, 2022, City Council approved a professional services agreement with GHD, Inc, to prepare Plans, Specifications, and Estimates (PS&E), State Environmental Review documents, and State Right of Way certification documents, and these documents were prepared and approvals secured from Caltrans, then, on June 28, 2023, the California Transportation Commission (CTC) approved allocation of the LPP SB1 funds for the Project, and CTC funding requires the City to award the Project’s construction contract within 6 months of the allocation which is in late December 2023; and WHEREAS, in November 2023, the City advertised the Project for bidding with bids opened on December 5, 2023, and four bids were received with the low bid from Argonaut Constructors for an amount of $2,593,340, which is 17.9% below the engineer’s estimate; and WHEREAS, GHD, Inc. was determined to be the most qualified to provide Construction Management and Inspection services for the Project from the competitive selection process conducted in April 2022, therefore, Staff requested and GHD, Inc. provided the attached proposal to provide Construction Management and Inspection services for the Project, and Staff has reviewed the proposal and finds it to be fair and reasonable; and WHEREAS, the City’s adopted FY23/24 Annual Budget includes the Project for an amount of $2,996,253, and the City’s Capital Improvement Program includes $1,500,000 for Fiscal Year 24/25, for a total Project budget of $4,756,000. Accounting for design, the construction contract, Construction Management and Inspection, and a 10 percent contingency, the total requested Project budget is $3,585,178, which is a reduction in the projected total project cost of $1,171,075; and
WHEREAS, therefore, no adjustment is being requested for the Project’s budget included in the City’s adopted FY23/24 budget and an appropriation of $328,925 (down from $1,500,000) is requested and is not to be spent on the Project until after July 1, 2024; and WHEREAS, an environmental review for the Project was conducted and the Project was determined to be Categorically Exempt in accordance with the California Environmental Quality Act for Class 1 and 2, Sections 15301, minor alteration to an existing public street, and 15302, replacement or reconstruction of existing structures or facilities.
NOW THEREFORE BE IT RESOLVED, that
1. All of the above recitals are true and correct and incorporated herein by reference; and
2. The construction contract for the Project is awarded to Argonaut Constructors for $2,593,340; and
3. The Construction Management and Inspection Agreement with GHD, Inc. for $342,033, is approved; and
4. The total Project Budget of $3,585,178, is approved with $328,925, to be spent after July 1, 2024; and
5. The City Manager (or designee) is authorized to execute the construction contract for the Project, the construction management and inspection agreement, and any needed change orders, amendments and miscellaneous Project expenses up to the approved Project budgeted amount.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on December 12, 2023, by the following vote, to wit:
RESULT:
MOVER:
SECONDER:
AYES:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney