Agenda packet — Cotati City Council, February 13, 2024 (part 2 of 2)

Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.

Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.

Badawi & Associates, CPAs
Berkeley, California
January 30, 2024
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City of
Cotati
Cotati, California
Auditors’ Communication with Those
Charged With Governance
For the year ended June 30, 2023
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To the Honorable Mayor and Members of the City Council
of the City of Cotati
Cotati, California
We have audited the financial statements of the City of Cotati (City) as of and for the years ended June 30, 2023, and have issued our report thereon dated January 26, 2024. Professional standards require that we advise you of the following matters relating to our audit.

Our Responsibility in Relation to the Financial Statement Audit As communicated in our engagement letter dated March 23, 2023, our responsibility, as described by professional standards, is to form and express an opinion(s) about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities.

Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement. An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control over financial reporting.

Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control.

We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you.

Planned Scope and Timing of the Audit
We conducted our audit consistent with the planned scope and timing we previously communicated to you.

Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, our firm, and our network firms have complied with all relevant ethical requirements regarding independence.

Significant Risks Identified
We have identified the following significant risks:
 Risk of management override of internal controls – A risk of management override of internal controls exists at any entity where management can change or decide not to perform that entity’s internal controls.
 Revenue recognition risk – Errors in revenue recognition can affect bond covenant ratios and the net position of the City.
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To the Honorable Mayor and Members of the City Council
of the City of Cotati
Cotati, California
Qualitative Aspects of the Entity’s Significant Accounting Practices Significant Accounting Policies
Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements. There have been no initial selection of accounting policies and no changes in significant accounting policies or their application during the fiscal year ended June 30, 2023. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus.

Significant Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s current judgments. Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management’s current judgments.

The most sensitive accounting estimates affecting the financial statements are capital asset depreciation and useful life, investment valuations, allowance for uncollectible accounts, claim liabilities, the other postemployment benefits (OPEB) plan and the pension plan assumptions.

Management’s estimate of capital asset depreciation and useful life, investment valuations, allowance for uncollectible accounts, claim liabilities, the OPEB plan and the pension plan assumptions are based on historical useful lives of such assets, and actuarial assumptions, respectively. We evaluated the key factors and assumptions used to develop the estimate of capital assets depreciation and useful life, and the pension plan assumptions and determined that they are reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units.

Financial Statement Disclosures
Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the City’s financial statements relate to:
 Summary of Significant Accounting Policies
 Cash and Investments
 Capital Assets
 Employee Retirement Plans
 Other Postemployment Benefits (OPEB) Plan
 Commitments and Contingencies
 Successor Agency
Significant Difficulties Encountered during the Audit
We encountered no significant difficulties in dealing with management relating to the performance of the audit.
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To the Honorable Mayor and Members of the City Council
of the City of Cotati
Cotati, California
Uncorrected and Corrected Misstatements
For purposes of this communication, professional standards also require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole and each applicable opinion unit. Uncorrected misstatements or matters underlying those uncorrected misstatements could potentially cause future-period financial statements to be materially misstated, even though the uncorrected misstatements are immaterial to the financial statements currently under audit.

In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. None of the misstatements identified by us as a result of our audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole or applicable opinion units.

Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City’s financial statements or the auditor’s report. No such disagreements arose during the course of the audit.

Representations Requested from Management
We have requested certain written representations from management, which are included in the attached letter dated January 26, 2024.

Management’s Consultations with Other Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters.

Other Significant Matters, Findings, or Issues
In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, significant events or transactions that occurred during the year, operating and regulatory conditions affecting the entity, and operational plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City’s auditors.

Required Supplementary Information
We applied certain limited procedures to the required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
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To the Honorable Mayor and Members of the City Council
of the City of Cotati
Cotati, California
Supplementary Information
We were engaged to report on the combining and individual fund financial statements and budgetary comparison schedules which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.

Other Information Included in Annual Comprehensive Financial Report Pursuant to professional standards, our responsibility as auditors for the introductory and statistical sections, whether financial or nonfinancial, included in the City’s annual comprehensive financial report, does not extend beyond the information identified in the audit report, and we are not required to perform any procedures to corroborate such other information. However, in accordance with such standards, we have read the information and considered whether such information, or the manner of its presentation, was materially inconsistent with its presentation in the financial statements.

Our responsibility also includes communicating to you any information which we believe is a material misstatement of fact. Nothing came to our attention that caused us to believe that such information, or its manner of presentation, is materially inconsistent with the information, or manner of its presentation, appearing in the financial statements.

Badawi & Associates, CPAs
Berkeley, California
January 30, 2024
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City of Cotati
Cotati, California
Independent Accountants’ Report
For the year ending June 30, 2024
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INDEPENDENT ACCOUNTANTS’ REPORT
To the Honorable Mayor and City Council
of the City of Cotati
Cotati, California
We have performed the procedures enumerated below on the accompanying Appropriations Limit Schedule of the City of Cotati (City) for the fiscal year ending June 30, 2024. The City’s management is responsible for the accompanying Appropriations Limit Schedule.

The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of the requirements of Section 1.5 of Article XIII-B of the California Constitution. Additionally, the League of California Cities (as presented in the publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIII-B of the California Constitution) has agreed to and acknowledged that the procedures performed are appropriate for their purposes. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures performed and our findings are described below:

1. We obtained the completed worksheets used by the City to calculate its appropriations limit for the fiscal year ending June 30, 2024, and determined that the limit and annual calculation factors were adopted by resolution of City Council. We also determined that the population and inflation options were selected by a recorded vote of City Council.

Finding: No exceptions were noted as a result of our procedures.

2. For the accompanying Appropriations Limit Schedule, we added the prior year’s limit to the total adjustments, and agreed the resulting amount to the current year’s limit.

Finding: No exceptions were noted as a result of our procedures.

3. We agreed the current year information presented in the accompanying Appropriations Limit Schedule to corresponding information in worksheets used by the City.

Finding: No exceptions were noted as a result of our procedures.

4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit Schedule to the prior year appropriations limit adopted by the City Council during the prior year.

Finding: No exceptions were noted as a result of our procedures. 246 of 458
To the Honorable Mayor and Members of City Council
of the City of Cotati
Cotati, California
2 We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the AICPA. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on the accompanying Appropriation Limit Schedule. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the City Council and management of the City and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record, and its distribution is not limited.

Badawi & Associates, CPAs
Berkeley, California
January 30, 2024
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City of Cotati
Appropriations Limit Schedule
For the year ending June 30, 2024
Amount Source
A. Appropriations limit for the year ended June 30, 2023 $ 18,355,175 Prior year schedule B. Calculation factors:

1. Population increase % 1.0444 State Department of Finance

2. Inflation increase (deflation decrease) 0.9947 Consultant Report

3. Total adjustment factor % 1.0389 B1 * B2
C. Annual adjustment increase $ 714,016 [(B3-1)*A)]
D. Other adjustments:

Loss responsibility (-) - N/A
Transfers to private (-) - N/A
Transfers to fees (-) - N/A
Assumed responsibility (+) - N/A
E. Total adjustments 714,016 (C+D)
F. Appropriations limit for the year ending June 30, 2024 $ 19,069,191 (A+E) 3 248 of 458
City of Cotati
Notes to Appropriations Limit Schedule
For the year ending June 30, 2024
4 1. PURPOSE OF LIMITED PROCEDURES REVIEW
Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), California governmental agencies are restricted as to the amount of annual appropriations from proceeds of taxes.

Effective for years beginning on or after July 1, 1990, under Section 1.5 of Article XIIIB, the annual calculation of the appropriations limit is subject to this agreed upon procedures engagement.

2. METHOD OF CALCULATION
Under Section 10.5 of Article XIIIB, for fiscal years beginning on or after July 1990, the appropriations limit is required to be calculated based on the limit for the fiscal year 1986-1987, adjusted for the inflation and population factors discussed in Notes 3 and 4 below.

3. INFLATION FACTORS
A California governmental agency may use as its inflation factor either the annual percentage change in the 4th quarter per capita personal income (which percentage is supplied by the State Department of Finance), or the percentage change in the local assessment roll from the preceding year due to the change of local nonresidential construction. The factor adopted by the City of Cotati for the fiscal year 2023-2024 represents the change in per capita income in the State of California.

4. POPULATION FACTORS
A California governmental agency may use as its population factor either the annual percentage change of the jurisdiction’s own population, or the annual percentage change in population in the County where the jurisdiction is located. The factor adopted by the City of Cotati for fiscal year 2023-2024 represents the population change in the County.

5. OTHER ADJUSTMENTS
A California government agency may be required to adjust its appropriations limit when certain events occur, such as the transfer of responsibility for municipal services to, or from, another government agency or private entity. The City had no such adjustments for the fiscal year ending June 30, 2024. 249 of 458
Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ACCEPTANCE OF KESSING RANCH PUBLIC

IMPROVEMENTS
Date: February 13, 2024
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the Kessing Ranch Subdivision Public Improvements and authorizing the City Clerk to record the notice of completion and to release any Subdivision Improvement Agreement Securities upon the passage of 35 days
Background
As part of the orderly development of the City, the City considers and approves subdivision plans then typically enters into Subdivision Improvement Agreements for the installation and eventual acceptance by the City of public improvements. This process is to ensure the development meets the City’s land use and infrastructure requirements presented in the General Plan, codified in the Municipal Code, and prescribed in guidance documents including the Engineering Design Standards, Standard Plans, and Construction Specification Manual and Building Permit forms and procedures. The Kessing Ranch Subdivision has followed these procedures and the public improvement portion of the constructed development is ready for City Council acceptance.

Analysis/Discussion
On March 26, 2019, City Council accepted the Improvement Plans and approved the Subdivision Improvement Agreement, Final Map and easement dedications and right-of-way abandonment for the Kessing Ranch subdivision. The public improvements have been completed to the satisfaction of the City Engineer and in accordance with the project plans and specifications and is recommended for acceptance by the City. Following City Council action, the City Clerk is to record the Notice of Completion, then, after the 35-day noticing period with 250 of 458
no protests received, the City Clerk is to release any remaining Subdivision Securities. In addition, a maintenance bond has been received by the City, which is a financial guarantee in the event the developer is unresponsive to correcting any deficiencies in the public improvements for a period of one year following City acceptance of the Public Improvements. Following City Council’s acceptance, the purpose of the Subdivision Improvement Agreement has been fulfilled.

Financial Considerations
In accepting the public improvements, the City is taking responsibility for the long-term maintenance of these improvements. The development is within the Community Facilities District (CFD) so a special assessment is collected by the City for maintenance of streets, lighting and public safety. Maintenance of the common areas including the small stone house park and on-site storm water system, is the responsibility of the Homeowners Association.

Owners are to maintain, repair and replace all landscaping within their lots and within the planter and landscape strips. These and other maintenance responsibilities are fully described in the recorded Declaration of Conditions, Covenants, and Restrictions of the Kessing Ranch Homeowners Association.

Environmental Issues
The environmental review for the Project was completed and Council adopted a Mitigated Negative Declaration with the Vesting Tentative Map approval in 2009, and, on May 9, 2017, City Council adopted a resolution approving an Addendum to the 2009 Mitigated Negative Declaration.
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RESOLUTION NO.

RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE

KESSING RANCH SUBDIVISION PUBLIC IMPROVEMENTS AND AUTHORIZING

THE CITY CLERK TO RECORD THE NOTICE OF COMPLETION AND TO

RELEASE ANY SUBDIVISION IMPROVEMENT AGREEMENT SECURITIES UPON PASSAGE OF 35 DAYS OF NOTICING WITH NO PROTESTS
WHEREAS, As part of the orderly development of the City, the City considers and approves subdivision plans then typically enters into Subdivision Improvement Agreements for the installation and eventual acceptance by the City of public improvements; and WHEREAS, this process is to ensure the development meets the City’s land use and infrastructure requirements presented in the General Plan, codified in the Municipal Code, and prescribed in guidance documents including the Engineering Design Standards, Standard Plans, and Construction Specification Manual and Building Permit forms and procedures; and WHEREAS, the Kessing Ranch Subdivision has followed these procedures and the public improvement portion of the constructed development is ready for City Council acceptance; and
WHEREAS, on March 26, 2019, City Council accepted the Improvement Plans and approved the Subdivision Improvement Agreement, Final Map and easement dedications and right-of-way abandonment for the Kessing Ranch subdivision; and WHEREAS, the public improvements have been completed to the satisfaction of the City Engineer and in accordance with the project plans and specifications and is recommended for acceptance by the City; and
WHEREAS, following City Council action, the City Clerk is to record the Notice of Completion, then, after the 35-day noticing period with no protests received, the City Clerk is to release any remaining Subdivision Securities; and
WHEREAS, a maintenance bond has been received by the City, which is a financial guarantee in the event the developer is unresponsive to correcting any deficiencies in the public improvements for a period of one year following City acceptance of the Public Improvements, and, following City Council’s acceptance, the purpose of the Subdivision Improvement Agreement has been fulfilled; and
WHEREAS, in accepting the public improvements, the City is taking responsibility for the long-term maintenance of these improvements; and
WHEREAS, the development is within the Community Facilities District (CFD) so a special assessment is collected by the City for maintenance of streets, lighting and public safety; and
WHEREAS, maintenance of the common areas including the small stone house park and on-site storm water system, is the responsibility of the Homeowners Association, and Owners are 252 of 458
to maintain, repair and replace all landscaping within their lots and within the planter and landscape strips, and these and other maintenance responsibilities are fully described in the recorded Declaration of Conditions, Covenants, and Restrictions of the Kessing Ranch Homeowners Association; and
WHEREAS, the environmental review for the Project was completed and Council adopted a Mitigated Negative Declaration with the Vesting Tentative Map approval in 2009, and, on May 9, 2017, City Council adopted a resolution approving an Addendum to the 2009 Mitigated Negative Declaration
NOW THEREFORE BE IT RESOLVED, the City of Cotati City Council hereby determines:

1. The Kessing Ranch Subdivision Public Improvements identified in the Subdivision Improvement Agreement executed on March 28, 2019, are accepted, and

2. The City Clerk is directed to record the Notice of Completion with the County Recorder’s office and after 35 days with no protests, release any remaining securities, such as the Performance Bond, Labor and Materials Bond, and Monumentation Bond, and

3. The City is in receipt of a Maintenance Bond to be held for needed repairs of public improvements due to substandard construction or defects for a period of one year following City acceptance of the improvements.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on February 13, 2024 by the following vote, to wit:

RESULT:

MOVER:

SECONDER:

AYES:

Kevin Patterson, Deputy City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the public improvements at the City Council meeting of February 13, 2024, for the Kessing Ranch Subdivision. The nature of the City of Cotati’s interest, as owner, of the property is as public right-of-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on September 28, 2022.

3. The name of the original contractor for the work of improvement was DeSilva Gates Construction for a total constructed amount of $5,337,297.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($533,729.70) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Development Projects\$Active\100 Valparaiso (Kessing Ranch)\Construction\Closeout\NOC.doc
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: RECOGNITION OF CARL SCHOLLMANN
Date: February 13, 2024
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a resolution recognizing Carl Schollmanns extraordinary contributions to the City and community of Cotati.

Background
Carl Schollmann owned and operated Carl’s Body Shop in Cotati from 1965 until 2005 when his son Bruce and his wife Helen took over operations. Much of Carl’s life involved cars and motorcycles - he loved everything cars and he owned several hot rods. In the late 1950’s and early 1960’s, he raced motorcycles at the Cotati Drag Strip, at the Cotati Raceway and in Petaluma. In 1971-72, he raced motorcycles in Utah at the Bonneville Salt Flats setting land speed records.
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Analysis/Discussion
Carl was always willing to assist the community, including tapping into his deep pool of friends and associates to help the City raise funds for events during the Great Recession. Among many other things, the following is a short list of ways that Carl has made Cotati a better place:
• For many years, Carl brought joy to the community at the Annual Tree Lighting Event by calling in a personal favor and having Santa Claus himself arrive by fire truck each year. • Carl assisted each year at Kids Day by driving the Grand Marshall in the parade and assisting with other classic cars for dignitaries.
• Carl assisted the Cotati Historical Society each year with their annual chicken barbeque, which raised funds to support the preservation of Cotati’s history. • When the Cotati Police Department began hosting the annual National Night Out, Carl was there and found a large portable barbeque that the police staff used to grill free burgers and hot dogs for the community.

Carl loved Cotati and for all of the generous help that Carl gave to the City over the years, he was equally generous for many, many members of the community when they needed help. The community and his family unfortunately lost Carl in 2023 at the age of 85. Carl is remembered for how he lived his life - honest, trustworthy, helpful, generous, friendly, humble and community-minded.

Financial Considerations
Not applicable.

RESOLUTION RECOGNIZING THE EXTRAORDINARY CONTRIBUTIONS OF

CARL SCHOLLMANN TO THE CITY AND COMMUNITY OF COTATI
WHEREAS, Carl Schollmann owned and operated Carl’s Body Shop in Cotati since 1965; and
WHEREAS, Carl’s Body Shop has been run by Carl’s son Bruce and wife Helen since 2005; and
WHEREAS, Carl was always willing to assist the community, including tapping into his deep pool of friends and associates to help the City raise funds for events during the Great Recession; and
WHEREAS, much of Carl’s life involved cars and motorcycles; he loved everything cars and he owned several hot rods; and
WHEREAS, in the late 1950’s and early 1960’s he raced motorcycles at the Cotati Drag Strip, Cotati Raceway and in Petaluma; and
WHEREAS, in 1971-72 he raced motorcycles in Utah at the Bonneville Salt Flats setting land speed records; and
WHEREAS, for many years, Carl brought joy to the community at the Annual Tree Lighting Event by calling in a personal favor and having Santa Claus himself arrive by fire truck each year; and
WHEREAS, a tireless supporter of Cotati, Carl assisted each year at Kids Day by driving the Grand Marshall in the parade and assisting with other classic cars for dignitaries; and WHEREAS, Carl assisted the Cotati Historical Society each year with their annual chicken barbeque, which raised funds to support the preservation of Cotati’s history; and WHEREAS, when the Cotati Police Department began hosting the annual National Night Out, Carl was there and found a large portable barbeque that the police staff used to grill up free burgers and hot dogs for the community; and
WHEREAS, Carl loved local connections in the auto world and would tell City staff about an electric vehicle startup run by someone he knows, Tony Aquila; and WHEREAS, Carl would always graciously invite City Staff and City Councilmembers to the annual summer barbeque and classic car display on Stony Point Road; and WHEREAS, Carl loved Cotati and for all of the generous help that Carl gave to the City over the years, he was equally generous for many, many members of the community when they needed help; and
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WHEREAS, somewhere along the way, Carl picked up the nickname “Uncle Carl” by Terry Dutra; and
WHEREAS, Carl was the Cotati Chamber of Commerce 2001 Citizen of the Year; and WHEREAS, the community and his family unfortunately lost Carl in 2023 at the age of 85; and
WHEREAS, a portion of Carl’s Body Shop Mission Statement reads:

Carl’s Body Shop and its employees, will provide our customers with the highest grade of service, and quality of repairs to insure the safety, dependability, and value of your vehicle to you and your family,
We will never suggest a service to your vehicle which is deemed unnecessary. We take your family’s safety seriously as if it were our own.

WHEREAS, that mission statement sums up how we remember Carl - honest, trustworthy, helpful, generous, friendly, humble and community-minded.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati hereby recognizes Carls’ extraordinary contributions to the City of Cotati and the community; and
BE IT FURTHER RESOLVED, that Carl will be greatly missed and remembered by the many people who knew him for his tireless work to better the community, his passion for all things automotive, and his friendly and generous disposition towards everyone.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on February 13, 2024, by the following vote, to wit:

RESULT:

MOVER:

SECONDER:

AYES:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
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City Attorney
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: PRESENTATION OF COMMUNITY POLLING RESULTS
Date: February 13, 2024
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council receive and discuss the community polling results.

Background
The City has used Fairbank, Maslin, Maullin, Metz & Associates (FM3) in the past to conduct surveys of the community to determine satisfaction with City services as well as polls prior to placing Measure S on the ballot.

In polling conducted in November 2020, the City Council directed staff to continue periodic polling, generally using the same questions to track changes in community sentiment over time.

Unlike a self-selected survey, which can provide a general sense of community sentiment, continuing the proposed polling program provides statistically valid information within certain margins of error to determine what follow up actions should be explored further.

On September 26, 2023, the City Council authorized an agreement with FM3 to continue the polling effort, largely modeled on the 2020 polling effort. In addition to authorizing the contract, the City Council appointed an ad-hoc committee of the City Council (then Mayor Harvey and Councilmember Lemus) to review the draft polling questions with staff and FM3 prior to initiating the public polling. The public polling was conducted from November 10-December 4, 2023.

Prior polling information can be found on the city website here <https://www.cotaticity.org/168/Community-Survey-Results>.

Analysis/Discussion
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For the community polling, 441 people over the age of 18 responded to the survey. This resulted in an overall margin of error of +/- 4.9% at a 95% confidence interval. All households were contacted, and interviews were conducted in English and Spanish.

By a large margin, the most pressing issue for residents is the availability of housing that working families can afford. Other issues that showed marked increases from 2020 are traffic congestion, crime in general, and potholes and maintenance of local streets. Concerns about the risk of wildfires and impacts of climate change saw decreases from 2020.

An overview summary of the conclusions is included in the attached slide deck.

Financial Considerations
Not applicable.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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Cotati Resident Views of
Public Safety and Policing
Key Findings of a Survey of Cotati Residents
Conducted November 10-December 4, 2023
320-1123
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2 Dates November 10-December 4, 2023
Survey Type Multi-modal Resident Survey
Research Population A Random, Representative Sample of Cotati Residents 18+ Total Interviews 441
Margin of Sampling Error ±4.9% at the 95% Confidence Level Contact Methods
Data Collection Modes
Survey Tracking Comparisons to 2009, 2013, 2019 and 2020 Surveys Languages English and Spanish
(Note: Not All Results Will Sum to 100% Due to Rounding) Telephone
Interviews
Online
Interviews
Survey Specifics and Methodology
Postcard
Invitations
Telephone
Calls
Email
Invitations
Text
Invitations
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3 Survey demographics reflect the community.

Demographic %
Male 45%
Female 51%
Nonbinary/Other 4%
Ages 18-49 61%
Ages 50+ 38%
White Residents 67%
Residents of Color 28%
Non-college Educated 64%
College-Educated 35%
Demographic %
Born in the US 92%
Born Outside the US 8%
Speak Another Language
at Home 25%
Speak Only English at
Home 72%
Spanish Interview 8%
English Interview 92%
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4 A Note on Demographic Subgroup Analysis
4 • Given the small size of Cotati, we are
somewhat limited in the conclusions we can
draw by specific subgroups.
• The pattern across similar questions is more
informative than individual percentages.
• Combining a group of “residents of color” is
not intended to represent the views of
residents who identify as Latino, African
American, Asian/Pacific Islander, multiracial
and Native American as monolithic, but
instead to demonstrate areas of key difference
within the limits of the survey.

Subgroup N size MOE
White
residents 295 +5.8%
Residents
of color 122 +9.1%
• Another note: There are many open-ended questions in the survey. Responses were recorded verbatim and sorted into general categories. In many cases, respondents offered more than one type of response.
• Not all results will sum to 100% due to rounding. 266 of 458 5 Community Context
267 of 458
6 Two-thirds of Cotati residents feel things
are headed in the right direction.

Q1.
2009 2013 2019 2020 2023
71%
60%
69% 71%
65%
12%
26%
9%
13%
17% 19%
14%
24%
17%
17%
Right Direction Wrong Track Don't Know
Would you say that things in the City of Cotati are generally headed in the right direction or are they off on the wrong track? 268 of 458
7 As in 2020, more than four in five believe that the
city is an “excellent” or “good” place to live.

Q2.
33%
53%
14%
1%
Excellent
Good
Just average
Poor
2020 2023
Excellent/
Good
86%
33%
53%
12%
2%
Excellent/
Good
86%
Generally speaking, how would you rate the City of Cotati as a place to live: is it an excellent place to live, a good place to live, just average, poor, or an extremely poor place to live? 269 of 458
8 Residents broadly approve of the job
the City’s staff and Council are doing.

Q3.

The Cotati Police Department
The Cotati Public Works Department
The Cotati Recreation Department
Cotati City government, overall
The Cotati City Council
The Cotati Planning and
Building Department
41%
38%
35%
19%
18%
17%
39%
39%
43%
55%
43%
43%
8%
11%
16%
13%
19%
21%
9%
9%
5%
10%
17%
11% 8%
Strng. App. Smwt. App. Don't Know Smwt. Disapp. Strng. Disapp. Total App.

Total
Disapp.
80% 12%
77% 12%
77% 7%
74% 13%
61% 20%
60% 19%
I am going to read you the names of a few organizations active in public life.

Please tell me if you approve or disapprove of the job being done by that organization. 270 of 458
9 Approval of the recreation department is slightly
higher than in 2020; for Council, it’s slightly lower.

Q3. I am going to read you the names of a few organizations active in public life. Please tell me if you approve or disapprove of the job being done by that organization.

Department
(Total Approve) 2009 2013 2019 2020 2023 Difference(2020-2023) The Cotati Recreation Department -- -- 71% 70% 77% +7%
The Cotati Police Department 85% 81% 82% 75% 80% +5%
The Cotati Public Works Department -- -- 72% 74% 77% +3% The Cotati Planning and
Building Department -- -- 49% 57% 60% +3%
Cotati City government, overall 81% 65% 67% 72% 74% +2% The Cotati City Council 83% 55% 61% 69% 61% -8%
The decline in City Council’s rating from 2020 comes largely from an uptick in those who “somewhat disapprove.” 271 of 458
10 41%
41%
8%
6%
4%
48%
38%
9%
2%
3%
Q26.

Strongly approve
Somewhat approve
Somewhat disapprove
Strongly disapprove
Don’t know
2020 2023
Total
Disapprove
14%
Total
Disapprove
11%
Total
Approve
82%
Total
Approve
86%
Generally speaking, Cotati residents largely
approve of police officers, as they did in 2020.

In general, do you approve or disapprove of police officers? 272 of 458
11 Residents’ most broadly shared problem is the
availability of housing working families can afford; no other issues meet that high level of concern.

Q4. I’d like to read you some problems facing the City of Cotatithat other people have mentioned. Please tell me whether you think it is an extremely serious problem, a very serious problem, a somewhat serious problem, or a not too serious problem in Cotati.

The availability of housing that working
families can afford
The impacts of climate change
Traffic congestion on
local streets and roads
The condition of the local economy
The risk of wildfire
46%
17%
17%
12%
12%
26%
26%
21%
24%
24%
16%
24%
34%
31%
31%
9%
25%
28%
23%
30%
8%
10%
Ext. Ser. Prob. Very Ser. Prob. Smwt. Ser. Prob. Not Too Ser. Prob. Don't Know Ext./Very Ser. Prob.
72%
44%
38%
36%
35%
273 of 458
12 Relatively few are intensely concerned about
police issues, discrimination, or parks.

Potholes and maintenance of
local streets and roads
Crime, in general
The number of police
on duty in Cotati
Racial discrimination and
prejudice in Cotati
The condition of City parks
Police use of force in Cotati
11%
11%
7%
6%
7%
7%
21%
14%
14%
14%
13%
10%
30%
37%
20%
17%
16%
14%
35%
31%
40%
44%
61%
45%
6%
19%
19%
24%
Ext. Ser. Prob. Very Ser. Prob. Smwt. Ser. Prob. Not Too Ser. Prob. Don't Know Ext./Very Ser. Prob.
33%
25%
21%
20%
19%
17%
274 of 458
13 Concern about housing costs, traffic and crime
have increased notably since 2020.

Problem
(Extremely/Very Serious Problem) 2009 2013 2019 2020 2023 Difference(2020-2023) The availability of housing that
working families can afford -- -- 55% 52% 72% +20%
Traffic congestion on local streets and roads 25% 20% 26% 22% 38% +16% Crime, in general 14% 10% 5% 15% 25% +10%
Potholes and maintenance of local streets and roads -- 36% 26% 27% 33% +6% The number of police on duty in Cotati -- 31% 15% 16% 21% +5% Police use of force in Cotati -- -- -- 21% 17% -4%
The condition of the local economy 45% 35% 22% 41% 36% -5% Racial discrimination and prejudice in Cotati -- -- -- 25% 20% -5% The risk of wildfire -- -- -- 43% 35% -8%
The impacts of climate change -- -- -- 53% 44% -9% 275 of 458 14 For residents of color, every concern is more
broadly shared than it is among white voters.

Q4. I’d like to read you some problems facing the City of Cotati that other people have mentioned. Please tell me whether you think it is an extremely serious problem, a very serious problem, a somewhat serious problem, or a not too serious problem in Cotati.

Problem
(Extremely/Very Serious Problem)
All
Res.

Race/Ethnicity
White Diff.

Residents
Residents
of Color
The availability of housing
that working families can afford 72% 69% 83% +14
The impacts of climate change 44% 42% 50% +8
Traffic congestion on local streets and roads 38% 34% 47% +13 The condition of the local economy 36% 29% 52% +23
The risk of wildfire 35% 34% 43% +9
Potholes and maintenance of local streets and
roads 33% 28% 47% +19
Crime, in general 25% 20% 39% +19
The number of police on duty in Cotati 21% 14% 37% +23
Racial discrimination and prejudice in Cotati 20% 11% 45% +34 The condition of City parks 19% 14% 36% +22
Police use of force in Cotati 17% 13% 29% +16
Differences Outside Subsample Margin of Error Highlighted 276 of 458
15 Q21.

Prefer in person
Prefer online via Zoom
No preference
No interest in attending
Don’t know
28%
22%
32%
13%
5%
If you have attended or were to attend a City of Cotati public meeting, do you prefer to participate in-person or online via Zoom? Residents are split on whether they prefer Zoom over
in-person, with many saying they have no preference.
277 of 458
16 Experiences of Racism in Cotati
278 of 458
17 About one-quarter say they have personally
experienced racism in Cotati.

Q5.
1%
6%
12%
79%
2%
Ever
19%
Frequently
Occasionally
Sometimes
Never
Don’t know
Ever
23%
Within the last five years, have you personally experienced racism in Cotati frequently, occasionally, sometimes, or never?
2020 2023
1%
10%
12%
71%
6%
This difference from
2020 is within the
margin of error.
279 of 458
18 3%
12%
22%
58%
4%
About two in five have observed
racism in Cotati.

Q6.
4%
14%
25%
55%
3%
Frequently
Occasionally
Sometimes
Never
Don’t know
Ever
37%
Ever
43%
Within the last five years, have you observed racism in Cotati frequently, occasionally, sometimes, or never?
2020 2023
This is down a few
points from 2020.
280 of 458
19 6%
5%
12%
10%
19%
15%
7%
8%
15%
10%
22%
20%
30%
26%
20%
13%
23%
23%
37%
31%
55%
45%
28%
22%
42%
35%
Frequently Occasionally Sometimes
10%
6%
21%
14%
6%
15%
7%
12%
8%
23%
13%
13%
9%
12%
13%
23%
16%
46%
29%
19%
12%
29%
20%
Frequently Occasionally Sometimes
Residents of color are much more likely
to have experienced and observed racism.

Q5. Within the last 5 years, have you personally experienced racism in Cotati frequently, occasionally, sometimes, or never? Q6. Within the last 5 years, have you observed racism in Cotati frequently, occasionally, sometimes, or never?.

All Residents
White Residents
Residents of Color
Ages 18-49
Ages 50-64
Ages 65+
<$100,000
$100,000+ HH Income
Personally Experienced Observed
281 of 458
20 Yes
4%
No
90%
Don’t
Know
6%
As in 2020, very few have experienced or
observed racism involving a City employee.

Q9.

Yes
8%
No
89%
Don’t
Know
3%
2020 2023
Have you experienced or observed racism involving a City of Cotati service or employee? 282 of 458
21 Experiences with Policing
283 of 458
22 Two-thirds have interacted with a Cotati Police
officer or have a household member who has.

Q16.

Interacted with a Cotati Police officer for any
reason
Reported a crime to Cotati Police
Been stopped by Cotati Police
Felt uncomfortable calling
the Cotati Police
Filed a complaint about a
Cotati police officer
Been arrested by Cotati Police
39%
28%
16%
8%
9%
6%
7%
16%
5%
5%
32%
57%
71%
81%
88%
90%
Self Household Member Both Neither Don't Know Total
Experienced
65%
39%
26%
16%
8%
8%
Keeping in mind that this survey is completely confidential, I’d like to know more about your experiences with public safety in Cotati. I am going to read a list of experiences people may have had. Please tell me whether you personally, or someone in your household, has had that experience in Cotati in the last five years. 284 of 458
23 A slightly higher share have reported
a crime to Cotati Police than in 2020.

Q16. I’d like to know more about your experiences with public safety in Cotati. I am going to read a list of experiences people may have had.

Please tell me whether you personally, or someone in your household, has had that experience in Cotati in the last five years.

Experience
(Total Experienced) 2020 2023 Difference(2020-2023)
Reported a crime to Cotati Police 31% 39% +8%
Felt uncomfortable calling the Cotati Police 10% 16% +6% Filed a complaint about a Cotati police officer 2% 8% +6% Been arrested by Cotati Police 4% 8% +4%
Interacted with a Cotati Police officer for any reason 62% 65% +3% Been stopped by Cotati Police 31% 26% -5%
285 of 458
24 Differences by race are
not statistically significant.

Q16. I’d like to know more about your experiences with public safety in Cotati. I am going to read a list of experiences people may have had.

Please tell me whether you personally, or someone in your household, has had that experience in Cotati in the last five years.

Experience
(Total Experienced)
All
Res.

Race/Ethnicity
White
Residents
Residents
of Color
Interacted with a Cotati Police officer for any reason 65% 68% 58% Reported a crime to Cotati Police 39% 43% 28%
Been stopped by Cotati Police 26% 27% 24%
Felt uncomfortable calling the Cotati Police 16% 15% 19% Filed a complaint about a Cotati police officer 8% 8% 10% Been arrested by Cotati Police 8% 6% 12%
Differences Outside Subsample Margin of Error Highlighted 286 of 458
25 Q17.
50%
33%
7%
6%
4%
47%
31%
10%
7%
5%
Very satisfied
Somewhat satisfied
Somewhat dissatisfied
Very dissatisfied
Don't know
2020 2023
Total
Dissatisfied
17%
Total
Satisfied
78%
Total
Dissatisfied
13%
Total
Satisfied
83%
Four in five are satisfied with Cotati Police
interactions, with half “very satisfied.”
In general, were you or the household member satisfied or dissatisfied with that interaction with the Cotati Police officer?
(Asked of Those with an Experience with Cotati Police Only, n=287) 287 of 458
26 Q18a.

Those who were satisfied reported that police
were polite and responsive.

Caring/polite/respectful/courteous
Quick response/responsive/I was heard
General positive/good/did their job
Resolved issue/positive outcome
Professional/thorough
Officer involved
Helpful
Other
None/Nothing
Don't know/Unsure
Refused/No Comment
35%
27%
15%
14%
14%
13%
9%
3%
1%
8%
2%
In a few words of your own, why were you SATISFIEDwith that interaction? Open-ended; Asked of Satisfied Residents Only, n=237
Multiple Responses Accepted
I was treated with
respect when I reported
a theft of property.

A person
collapsed on the
sidewalk and the
police officer got
him help.

Vacation watch is
a wonderful
service.
288 of 458
27 In a few words of your own, why were you DISSATISFIED with that interaction? Those dissatisfied with their interaction
feel they were intimidated or bullied.

Q18b.

I was intimidated/bullied
Racial bias
Delays/slow response
No report/ no follow-up/wasn't helped
General dissatisfied
Dishonest
LGBTQ/gender bias
Other
None/Nothing
Don't know/Unsure
Refused/No Comment
8 6
5 4
3 2
2 2
2 3
1 Open-ended; Asked of Dissatisfied Residents Only, n=37 Multiple Responses Accepted; n size, Not Percentage Shown I was racially profiled
by an officer while
hanging out outside.

Power trip
instead of
compassion
and kindness.
289 of 458
28 Those who felt uncomfortable calling the police
felt that police would be unresponsive.

Q19.

What made you or your household member uncomfortable calling the police? Open-ended; Asked of Residents Uncomfortable Calling the Cotati Police, n=69 Multiple Responses Accepted
Discriminatory
behavior of chief
and his officers.
[I thought] I wouldn’t get
equal service once they
knew my name.

I do not believe that police are
even equipped to be of help,
they only ever escalate
situations.

Unresponsive/Ineffective
Uncomfortable/Prefer not to interact
Neighborhood/Community issues
Racism/Inequality
Dispatch unresponsive
Other
None/Nothing
Don't know/Unsure
Refused/No Comment
20%
14%
11%
6%
6%
10%
8%
32%
5%
290 of 458
29 Better/faster response
Kind/patient dispatchers
Officers more friendly/kind/patient/respectful
Police reform/training/accountability
Hire more police
Other
Refused/No Comment
46%
18%
8%
6%
5%
5%
2%
6%
7%
Most say they feel comfortable
calling the police.

Q20.

Make sure they are nice
when people call.

Qualified , professional
& common-sense
policing!
Zero tolerance
for bad cops.

In a few words of your own, what can the City do to make you feel more comfortable calling the police when needed?
Open-ended; Multiple Responses Accepted
Comfortable calling/not uncomfortable calling/
no issues calling
Meet and greets/continue coffee with community/
Community interaction
291 of 458
30 Views of Public Safety
and Policing
292 of 458
31 Walking in your neighborhood
In general
Walking or playing in the park closest to
your residence
Driving on Cotati streets
Interacting with Cotati Police
53%
42%
47%
38%
50%
37%
45%
39%
41%
27%
11%
11%
12%
18%
5%
7%
Very Safe Smwt. Safe Neither/Don't Know/No Opinion Smwt. Unsafe Very Unsafe Q7. How safe do you feel in Cotati _____? Do you feel safe, unsafe, or neither safe nor unsafe? Total
Safe
Total
Unsafe
90% 6%
87% 2%
86% 3%
79% 9%
77% 5%
About nine in ten residents say
they feel safe in Cotati in general.
293 of 458
32 Perceptions of driver safety
have declined slightly.

Q7. How safe do you feel in Cotati _____? Do you feel safe, unsafe, or neither safe nor unsafe? Activity in Cotati
(Total Safe) 2020 2023 Difference(2020-2023)
Interacting with Cotati Police 72% 77% +5%
Walking in your neighborhood 86% 90% +4%
In general 86% 87% +1%
Walking or playing in the park closest to your residence 85% 86% +1% Driving on Cotati streets 87% 79% -8%
294 of 458
33 Very broad shares feel safe in general, as well as
specifically interacting with Cotati Police.

Q7a & b. How safe do you feel in Cotati _____? Do you feel safe, unsafe, or neither safe nor unsafe? White Residents
Residents of Color
18-49
50-64
65+
White Residents
Residents of Color
18-49
50-64
65+
87%
86%
85%
88%
91%
78%
75%
73%
86%
80%
12%
12%
13%
11%
6%
16%
20%
20%
10%
18%
6%
5%
7%
Total Safe Neither/Don't Know/No Opinion Total Unsafe
Perceptions of Safety in Cotati by Race/Ethnicity & Age In general
Interacting with
Cotati Police
295 of 458
34 For those who feel unsafe at times, more policing
and improved pedestrian safety would help.

Q8.

Earlier you said that you feel unsafe at times in Cotati.

In a few words of your own, what would make you feel safer in Cotati? (Open-ended; Asked of Residents Who Feel Unsafe in Cotati, n=69) My roads do not have
sidewalks, which make me
feel unsafe on walks.

Services and safe places for
the unhoused and
mentally unstable. A bigger
police presence.

Speeding cars are
a concern while
driving and
walking in town.

More police presence
Road safety/speeding/careless driving
Lighting/more street lighting
Addressing crime/public safety
Road repair/infrastructure
Homelessness
Traffic/congestion
Dogs off leash/leash laws
Drugs/drug activity
Other
Don't know/Unsure
Refused/No Comment
27%
27%
20%
19%
17%
14%
10%
9%
5%
3%
5%
8%
2%
Pedestrian safety/crosswalks/sidewalks
296 of 458
35 Q12. I am going to mention different aspects of police services specifically. I would like you to tell me how satisfied you are personally with the job being done by the City of Cotati Police in providing that program or service to City residents: very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied.

Officers being courteous to the public
Maintaining traffic safety
Maintaining adequate…
Timeliness of response to police calls
911 operators being courteous to the public
Addressing crime committed against people
Treating people fairly regardless of…
Addressing crime involving…
Treating people fairly regardless of whether…
Working with people experiencing…
46%
33%
22%
33%
36%
20%
27%
22%
19%
16%
29%
36%
44%
25%
19%
28%
20%
23%
21%
15%
17%
13%
12%
31%
38%
43%
42%
42%
51%
58%
6%
12%
16%
8%
6%
7%
7%
8%
5%
7%
7%
5%
Very Sat. Smwt. Sat. No Opinion/Don't Know Smwt. Dissat. Very Dissat. Total Sat.

Total
Dissat.
75% 8%
68% 19%
66% 22%
57% 11%
55% 6%
48% 9%
47% 10%
46% 12%
40% 9%
32% 10%
Satisfaction with officer courtesy, traffic
safety, and timeliness is all high.
297 of 458
36 Perceptions of officer courtesy have
increased slightly since 2020.

Q12. I am going to mention different aspects of police services specifically. I would like you to tell me how satisfied you are personally with the job being done by the City of Cotati Police in providing that program or service to City residents: very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied.

Aspect
(Total Satisfied) 2020 2023 Difference(2020-2023)
Officers being courteous to the public 70% 75% +5%
911 operators being courteous to the public 52% 55% +3% Treating people fairly regardless of their race or ethnicity 44% 47% +3% Timeliness of response to police calls 56% 57% +1%
Addressing crime committed against people 48% 48% 0%
Treating people fairly regardless of whether they are homeless 40% 40% 0% Working with people experiencing a mental health crisis 32% 32% 0% Addressing crime involving property damage or theft 47% 46% -1% Maintaining adequate neighborhood patrolling 70% 66% -4% Maintaining traffic safety 73% 68% -5% 298 of 458
37 Q13.
27%
36%
15%
6%
2%
14%
Very positive
Somewhat positive
Mixed
Somewhat negative
Very negative
Don’t know
Total
Positive
63%
Total
Negative
8%
Three in five believe the relationship between
police and residents is a positive one.
2020 2023
Do you believe the relationship between the Cotati police specifically and Cotati residents generally is a positive or a negative one? 31%
33%
20%
3%
1%
12%
Total
Positive
64%
Total
Negative
5%
299 of 458
38 White Residents
Residents of Color
18-49
50-64
65+
32%
26%
26%
33%
42%
34%
33%
36%
32%
27%
31%
35%
33%
32%
28%
6%
Very Pos. Smwt. Pos. Mixed/Don't Know Smwt. Neg. Very Neg.

Q13. Do you believe the relationship between the Cotati police specifically and Cotati residents generally is a positive or a negative one? Cotati Police Relationship by Race/Ethnicity & Age
Total
Pos.

Total
Neg.
65% 4%
58% 6%
61% 6%
65% 3%
69% 3%
Residents of color are a bit more mixed
in this perception, though largely positive.
300 of 458
39 Q15.
5%
9%
50%
4%
2%
30%
Much better
A little better
Same
A little worse
Much worse
Don’t know
Total
Better
14%
Total
Worse
6%
Majorities believe this relationship is about the
same as it has been over the last five years.
2020 2023
And has this relationship gotten better, gotten worse, or stayed about the same over the last five years?
5%
15%
54%
2%
1%
23%
Total
Better
20%
Total
Worse
3%
301 of 458
40 28%
21%
19%
18%
16%
7%
1%
1%
2%
Most with a positive impression had something
good to say about the officer’s personality.

Q14a.

My interface
with Cotati PD
has always
been positive.

They are always
present and in my
experiences with
them courteous,
helpful and
compassionate to
others.

In a few words of your own, why do you believe that relationship is POSITIVE? (Multiple Responses Accepted; Those with Perception of Positive Relationship Only, n=282) Good personality/nice/professional/respectful/good attitude General positive
No issues
Hard working/effective/responsive
Engaged with the community
Other
None/Nothing
Don't know/Unsure
Refused/No Comment 302 of 458
41 The few with a negative impression felt that
police were ineffective or untrustworthy.

Q14b.

Young and full of
power.

Not very respectful.

They don’t live in town
and seem to interact
with other people.

In a few words of your own, why do you believe that relationship is NEGATIVE? (Multiple Responses Accepted; Those with Perception of Negative Relationship Only, n=20; n size, Not Percentage Shown)
Ineffective/waste of money
Bad personality/rude/untrustworthy
Faced discrimination/racism/inequality
Other
Refused/No Comment
8 5
3 3
1 303 of 458
42 28%
15%
13%
8%
4%
4%
12%
19%
1%
Those with a mixed impression had the sense that
the relationship depends on many factors.

Q14c.

The few times
I've talked with
the police have
been positive
but have heard
from other
residents that
their experience
was not positive.

In a few words of your own, why do you believe that relationship is MIXED? (Multiple Responses Accepted; Those with Perception of Mixed Relationship Only, n=86) Both good and bad interactions/depends
Faced discrimination/racism/inequality
Ineffective/unresponsive/weak on crime
Bad personality/rude/untrustworthy/unprofessional
Not for the community/selfish
No experience with police/no personal interactions
Other
Don't know/Unsure
Refused/No Comment 304 of 458
43 Q11.

Very familiar
Somewhat familiar
Not too familiar
Not at all familiar
Don't know
6%
20%
20%
52%
2%
Total
Not Familiar
72%
Total
Familiar
26%
More than seven in ten residents are
unfamiliar with the SAFE Program.

Those with a tie to
someone in law
enforcement and
those who speak a
language other than
English at home are
more likely to be
familiar with the
program.

How familiar are you with the mobile mental health services program provided by the City of Cotati to assist people in crisis known as SAFE, or Specialized Assistance for Everyone? 305 of 458
44 Conclusions
306 of 458
45 Conclusions
• A lack of housing that working families can afford is a top-tier issue facing the city, with no other concern rating nearly as high.
• Cotati is perceived as a safe city overall. Broad majorities say they feel safe interacting with police, driving, walking and playing in their parks and neighborhoods. Perceptions of safety while driving have declined slightly from 2020. • As in 2020, residents also believe Cotati is an “excellent” or “good” place to live and approve of City government generally.
• Police officers and the department are broadly viewed favorably. Issues related to police conduct and discrimination are not seen as top-tier problems by most residents; these concerns are slightly more prevalent among residents of color, but still rank lower than items like housing costs and crime, more broadly. • About one-quarter have personally experienced racism, and they are more likely to be residents of color; residents of color and younger residents are more likely to report having observed racism. Reports of racism from City employees are rare. • Negative perceptions of police are rare, and are often tied to discrete experiences. • Most residents are unfamiliar with the SAFE Program.
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For more information,
contact:

Curt Below
[email protected]
Miranda Everitt
[email protected]
1999 Harrison St., Suite 2020
Oakland, CA 94612
Phone (510) 451-9521
Fax (510) 451-0384
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: 2024 VERONDA-FALLETTI RANCH WORKPLAN, LICENSE

AGREEEMENT AMENDMENT AND MOU TO ESTABLISH A

PILOT COMPOST HUB IN COTATI
Date: February 13, 2024
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council review and approve, by motion: 1. The proposed 2024 workplans for Farmster and Sandy Loam; and 2. Authorize the City Manager to execute the amended license agreement substantially in the form attached as approved by the City Attorney; and 3. Authorize the City Manager to execute a Memorandum of Understanding with Zero Waste Sonoma to run a pilot Compost Hub in Cotati substantially in the form attached as approved by the City Attorney.

Background
The City purchased the 4.37-acre Veronda-Falletti Ranch (Ranch) in 2008 through the Open Space and Agricultural Preservation District’s (Open Space District) Matching Grant Program.

As part of this program, the funding recipient (the City in this case) is required to provide a 50% match for the property purchase, which is memorialized in the matching grant agreement and agree to the recordation of a conservation easement on the property. Both documents have certain restrictions and requirements that the City must comply with. In addition, the Open Space District requires review and approval of certain activities through a City work plan and preapproval of some types of infrastructure.

In 2018, after public workshops and a request for proposals selection process, the City Council granted a license agreement to Farmster to operate the Ranch and provide for public programming. In 2021, after completing a refurbishment of the ranch house and a complete rebuild of the water tower, the Ranch was ready for expanded public access and programming.

Therefore, the City updated Farmster’s license agreement and co-licensed the Ranch to Sandy Loam for expanded children's programming.
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The license agreements are intended to be general in nature to cover the primary conditions of use of the property, while relying on an annual Farm Work Plan process for operational and programming details to maintain flexibility as community needs dictate. Beginning at the end of 2021, the City Council has reviewed and provided feedback on the proposed Farm Work Plans submitted by Farmster and Ammamma Tati (aka Sandy Loam) for 2022 and 2023.

Farmster primarily manages the livestock and adult educational programs. Sandy Loam is the lead on most youth educational programming. While each licensee has some overlapping responsibilities, each has areas of primary responsibility that are further clarified in an operational agreement between the parties.

Analysis/Discussion
In 2022, Farmster and Sandy Loam piloted several programs to better understand community needs. Based on feedback from this initial year, the workplans for 2023 were designed to respond to the demonstrated needs of the community and retain flexibility to continue piloting new ideas and responding to new opportunities.

For 2024, Farmster and Sandy Loam propose to continue programs that have the highest level of community interest. This year, Farmster also proposes to add two new elements, the addition of a Farm Stand for farm products and the addition of a Compost Hub (the details of which are described in Farmsters Community Engagement section below). To implement the Compost Hub, the City has been in discussions with Zero Waste Sonoma (the solid waste Joint Powers Authority in Sonoma County) about hosting the first Sonoma County compost hub, available to all residents at no cost.

Proposed Farmster Workplan Summary
Farm Management. Farmster will coordinate the routine maintenance and daily care for the facilities, animals, & plants within Farmster’s designated license area, as well as around the large greenhouse and annual garden beds. Farmster will also participate in development and community engagement activities, hosting monthly workshops and tours and assisting in City-led events (primarily the Fall Festival).

Animal Husbandry. Farmster will continue to manage the City’s herd of sheep, goats, and cows.

In compliance with the recent Agricultural Ordinance, the chicken flock was downsized and will be managed by Sandy Loam for use by all licensees. The animals will be incorporated into demonstrations, events and workshops for all ages to further farm-based educational opportunities.

Horticulture. Farmster will be the lead in building and managing a Farm Stand for display and sales, as well as updating the production beds, continuing the aquaponics system, and maintaining existing landscaping. The focus of horticulture activities will be to produce products for the Farm Stand.
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Community Engagement: A significant new activity proposed this year is partnering with Zero Waste Sonoma to run a community compost hub. The pilot is proposed to run on the first Saturday and Sunday of each month for 4 hours each day, and by appointment. Other activities proposed include monthly workshops, volunteer days, and participation in Farm Trails.

Proposed Sandy Loam Workplan Summary
Property Management. This primarily includes property management, landscape management, and janitorial services for facilities on-site.

Program Management. This includes overall program administration and curation/design, including the following programs:
• Farm and Chicken-Keeping Field Trip Program for Youth. This is a free program for all Cotati pre-schools and is proposed to be expanded to broader school-age groups and nonprofits. • Farm Camps (6 summer sessions). This is 3 camps for children 4-6 and 3 camps for children 7+, with a focus on farm, nature, and art-based education. • Youth Open Ranch Days (5 days). This is a drop-in program open to everyone to explore the Ranch, with a focus on families.
• Early Release Enrichment Program. This program is for school aged children in the local school districts, which provides farm, art and nature-based education on school district early release days.
• Spring Campout. This program is for families with elementary-aged children and is a safe, local, good old-fashioned camp out for up to 6 families at the Ranch. • Community & Farm life Workshops (5 total). This program is focused on youth and includes Farm to Table Cooking Classes and workshops on topics like backyard wildlife, chicken keeping and animal care.
• Assisting with the City-led Halloween Fall Festival. The Fall Festival will expand on the initial festival held in 2023, which is open to all ages. The Fall Festival will be held over two consecutive weekends and include activities incorporating Ranch products such as pumpkin painting, flower arranging, interacting with the animals, Culinary and beverage experiences for adults, and lots of ranch themed games for youth.

License Agreement Amendments
The license agreement edits are primarily intended to ensure clarity on cost recovery and standardize license language for third-party sublicensees by providing a template sub-license agreement. The proposed changes are included in the marked-up license agreement, attached.

Note that the sample attached uses Farmster, but the same template would also be used for an updated Sandy Loam license agreement.

Compost Hub Memorandum of Understanding (MOU)
Zero Waste Sonoma (ZWS) approached the City with a concept to provide free compost to all 311 of 458
residents, modeled after a similar program in Alameda County. The Compost Hub is proposed as a pilot program, with an initial term of 1 year to evaluate the program. The basic terms of the attached MOU is that ZWS will purchase and deliver compost to the City as no cost. The City is obligated to provide this compost to residents, free of charge, at least two days per month. The City would assist in publicizing the Compost Hub and must be on-site during Compost Hub hours. Residents would self-load compost.

Given the natural fit at the Ranch, it is proposed that the Compost Hub pilot program be hosted at the Ranch. The Farmster workplan anticipates that Farmster staff will be on-site for the City during Compost Hub hours.

Financial Considerations
Experience has shown that the best arrangement is to directly fund community programs so that the City retains direct insight and control over the registration process, including setting registration fees to ensure the programs remain accessible. Therefore, these programs will generate some revenue to offset the program expenses, but given the uncertain revenue, only program expenses are accounted for in this financial summary.

The proposed Farm Work plans require a total commitment of up to $201,461 over calendar year 2024. No current budget appropriations are necessary as the current fiscal year budget had an adopted amount of $202,000 for the fiscal year and through December an estimated $80,000 has been expended. As such, a budget amount of $122,000 remains for the rest of the fiscal year.

Due to more programs during the late spring and early summer the City anticipates the full budget amount to be expended by June 2024. However, if necessary, staff will propose any budgetary adjustments required for fiscal year 2023/24 at year end close out.

At the upcoming budget study sessions, staff will propose the budget for fiscal year 24/25 that includes the remaining balance for calendar year 2024 expenditures, as well as estimated additional funding for the estimated costs for the second half of fiscal year 24/25 (first two quarters of calendar year 2025).

The City is committed to the terms of the matching grant agreement, which need to be satisfied to be competitive for future matching grants (particularly at the Veronda-Falletti Ranch). In accordance with this agreement, the City has a matching grant obligation of $3,650,000 to match the Open Space District contribution of $3,135,000 for the purchase of the Ranch. The City has continued to make progress towards meeting this matching requirement, with the current match through January 9, 2024, at $1,701,870.

Summary of Costs to Date (Through January 9, 2024)
Operations & Maintenance $ 522,850
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Capital Improvements $ 1,179,020
Total $ 1,701,870
Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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V E R O N D A - F A L L E T T I R A N C H
2024 WO R K P L A N

FRE E & A F F O RD A B L E PR O G R A M S F O R

C H I LDRE N , Y O UT H & F A M I L I E S
Sandy Loam Sustainable Communities | sandyloam.org
Ammamma Tati | ammammatati.com
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T A B L E O F C O N T E N T S
2 2023 Highlights
Scope of Work
4 Community Programs
Sandy Loam Sustainable Communities | sandyloam.org
1 2 Cost Plan
1 About Us
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A B O U T U S
Sandy Loam Sustainable Communities | sandyloam.org

P R O V I D E R O F F R E E & L O W - C O S T P R O G R A M S Provides high-quality early childhood education best exemplified by the Montessori Method, and sustainability-minded community & enrichment programs for children and youth. We serve the beautiful communities located in Southern Sonoma County.
operates

C A M P S &

E N R I C H M E N T P R O G R A M S

C O M M U N I T Y E D U C A T I O N ,

W O R K S H O P S &

S P E C I A L E V E N T S
Connects and engages with our young
community members through activities that
focus on environmental sustainability and
Sonoma County’s diverse cultural heritage.

Youth served range from preschoolers to
high schoolers through a range of programs
such as educational field trip programs;
farm, garden & nature educational
workshops; fun events and festivals.

Provides immersive farm and nature-based
learning environment to school-age children.

Programs and camps are hosted in a facility
licensed by the CA Dept. of Health &
Human Services, Community Care Licensing
Division, giving families confidence that
care is provided in a facility that follows
appropriate health and safety measures and
by credentialed teachers with background
clearances and first aid training.

Located at Veronda-Falletti Ranch
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2 0 2 3 H I G H L I G H T S
Sandy Loam Sustainable Communities | sandyloam.org

F R E E & A F F O R D A B L E P R O G R A M S
2 NUMBERS AT A GLANCE
5 local preschools
attended regular
monthly field trips
10 children currently
enrolled in early
release enrichment
program
51 children attended
summer camps
442
visitors attended
the Fall Festival
16 wildlife enthusiasts
attended a bird
workshop
10 campers joined us
for the Spring
Campout

OTHER THINGS TO NOTE
Relationship established with Thomas Page Elementary, and VerondaFalletti field trip planned for February 2024.

Deepened connections with Cotati’s Recreation Department and community organizations.

A loyal group of participants continue to spread the word! 317 of 458
Sandy Loam Sustainable Communities | sandyloam.org
Sandy Loam will undertake the tasks below to enhance public access to Veronda-Falletti Ranch through meaningful farm and nature-focused programs which are free or low-cost.

Ranch managed to ensure safe public access and comfortable experience for visitors, including janitorial services, routine upkeep of facilities, and seasonally-responsive landscape management of Ranch premises and garden on the corner of School St. and West Sierra Ave.

Continuous monitoring and oversight of property.

Vendor and contractor management
Continuing to design, build and maintain farm and garden demonstration areas for the purpose of educating young people and their families on sustainable farming and food production.

Oversight of farm & nature educational and enrichment programs and camps, licensed by the Department of Health & Human Services, Division of Community Care Licensing, including mandated record-keeping, regulatory compliance, community relations, staff and contractor management, student/participant behavioral guidance and parent communication.

Overall management of 2024 Sandy Loam programs, including program development, community relations, staff and contractor management, etc. for the following:

1. Farm and Chicken-Keeping Field Trip Program for Youth

2. Farm Camps (6 summer sessions)

3. Youth Open Ranch Days (5 days)

4. Early Release Enrichment Program

5. Spring Campout

6. Wildlife & Farm-life Workshops (3 total)

7. Cooking Workshops (2 total)

8. Halloween Fall Festival

S C O P E O F W O R K
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Month Ranch Programs
January
Early Release Enrichment (T & W)
Field Trips (~10)
February
Early Release Enrichment (T & W)
Field Trips (~10)
March
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
April
Early Release Enrichment (T & W)
Field Trips (~10)
Spring Wildlife & Farm-life Workshop
Open Ranch Youth Day
May
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
Spring Campout
June
Farm Camps - 7 year olds + above
(3 sessions)
Sandy Loam Sustainable Communities | sandyloam.org

P R O G R A M C A L E N D A R
free &
Affordable
Youth Programs
5 Days p/ Week
Linking Community to
Farms & Nature
Month Ranch Programs
July
Farm Camps - 4 to 6 year olds
(3 sessions)
August
Cooking Workshops (2 sessions)
Open Ranch Youth Day
September
Early Release Enrichment (T & W)
Field Trips (~10)
Open Ranch Youth Day
Summer Wildlife & Farm-life Workshop
October
Early Release Enrichment (T & W)
Field Trips (~10)
Fall Festival
November
Early Release Enrichment (T & W)
Field Trips (~10)
Fall Wildlife & Farm-life Workshop
December Early Release Enrichment (T & W)

C O M M U N I T Y P R O G R A M S
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F A R M A N D C H I C K E N - K E E P I N G F I E L D

T R I P P R O G R A M F O R Y O U T H
Continued collaboration with local preschool
groups which conduct walking field trips to the
Ranch at no cost: preschoolers and teachers have
regular monthly access to programs, resulting in
relatively stable groups of children receiving
increasingly complex and exciting opportunities to
participate.

Specialized farm and nature curriculum developed
targeted to youth with disabilities or learning
differences.

Expansion of program to include other school
groups and non-profit organizations.

S C O P E O F W O R K
The Field Trip program has been expanded to include broader school-age groups, community school and non-profit groups.

Sandy Loam Sustainable Communities | sandyloam.org

C O M M U N I T Y P R O G R A M S
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F A R M C A M P S

S C O P E O F W O R K
In 2024, two additional summer sessions will be added to the schedule due to demand from families! Three sessions will serve children ages 7+ and three additional sessions will serve children 4 to 6 years old. The camps will focus on farm, nature and art activities.

Sandy Loam Sustainable Communities | sandyloam.org
Each camp session (6 in total) will run from
Monday through Thursday, from 8:30am -
1:30pm.

Camps will be provided in a fully-licensed
facility staffed by teachers.

A robust farm, art and nature-based program
will be planned and implemented. Musical
experiences will be incorporated when
possible.

A culminating art show and party will be
held for campers and their families.

C O M M U N I T Y P R O G R A M S
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C O M M U N I T Y P R O G R A M S

Y O U T H D A Y S - O P E N R A N C H
Casual farm and art experiences for youth will be provided during 5 special afternoons.

Families love dropping in to explore the ranch and participate in activities.

Sandy Loam Sustainable Communities | sandyloam.org

S C O P E O F W O R K
5 open ranch days for youth.

Staffing to be provided by Sandy Loam.

Included:

Ice cream, hot cocoa & other treats
Farm and nature based activities
Art stations
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C O M M U N I T Y P R O G R A M S

E A R L Y R E L E A S E E N R I C H M E N T
A farm, art and nature-based program planned and implemented on every Tuesday and Wednesday that local schools are in session.

Flexible sign-ups, children may attend as many or little days as desired.

Fully licensed facility, with experienced teachers, and health & safety measures in place. "Pay what you can" model, with a $20 minimum fee for a 4 hour program.

Development of partnerships with local school-age groups (PTAs, afterschool groups, etc).

S C O P E O F W O R K
Sandy Loam's Early Release Enrichment Program launched in 2022 as a pilot program that was independently implemented. Today, the program is implemented in partnership with the City of Cotati, and is offered as a "pay what you can" program to keep the program affordable. It is attended by school-aged children on Tuesdays and Wednesdays, which are early release schools days in local school districts. Parents have reassurance that the program is implemented in a safe and licensed facility.

Sandy Loam Sustainable Communities | sandyloam.org
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C O M M U N I T Y P R O G R A M S

S P R I N G C A M P O U T
Up to 6 families.

For families with elementary aged
children
Families bring own tent & sleeping
bag, packed dinner, Sandy Loam
provides crafts, hosts a campfire song
circle, cooking activities, and breakfast.

City of Cotati to establish fees or fee
subsidization for participants.

S C O P E O F W O R K
A very special overnight campout will be held at the Ranch to introduce young people and their adults to camping in an accessible and joyous way! Sandy Loam Sustainable Communities | sandyloam.org
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New programs!

C O M M U N I T Y P R O G R A M S

C L A S S E S & W O R K S H O P S
Farm to Table Cooking Classes (2 Workshops): 6 young people will gather at Sandy Loam to harvest produce at the Ranch and learn how to transform it into tasty bites! Wildlife & Farm-Life Workshops (3 Workshops): Workshops held for up to 14 youth participants and one adult per youth on various topics, including backyard wildlife, chicken keeping, animal care and more!
City of Cotati to establish fees or fee subsidization for participants.

S C O P E O F W O R K
Sandy Loam Sustainable Communities | sandyloam.org
Special workshops for youth and families will be held to introduce youth to farm, garden and nature topics.
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C O M M U N I T Y P R O G R A M S
City of Cotati to staff event with 5-6 hosts for day
of event in addition to 3 Sandy Loam event staff.

Hours of Operation: 2 consecutive weekends
Two Fridays: 3:30pm - 6pm
One Saturday: 10am - 3pm
City of Cotati to set price of entry.

Festival features to include:

Pumpkin patch & pumpkin painting
Cut your own flowers & flower arranging
Culinary and beverage experiences for adults
Hay bale pyramid
Corn sensory boxes
Pumpkin bowling
Chicken & animal petting
Crafts
Photo area backdrop
Games: pumpkin toss
"How tall this fall" sign
Hot cider & donuts
Music

F A L L F E S T I V A L

S C O P E O F W O R K
Sandy Loam Sustainable Communities | sandyloam.org
The Fall Festival will return bigger and better next year! Veronda-Falletti Ranch will turn into a temporary pumpkin patch and flower field with experiences for kids and adults included!
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C O S T P L A N
2024 Cost Plan - Item Cost Total
General Management Costs - Fixed Fees
Administrator & Program Curator $14,500
Director & Farmer & Lead Teacher @ 85% FTE $64,000
Annual Administration & Marketing Fee $1,225
Subtotal $79,725
Property Management Costs - Estimated Reimbursable Expenses Administrative Costs, Materials & Supplies $5,200
Seasonally-Responsive Landscape Management $16,000
Janitorial Services $5,200
Subtotal $26,400
Program Implementation Costs - Estimated Reimbursable Expenses Assistant Teachers $17,136
Estimated Reimbursable Expenses $5,200
Subtotal $22,336
TOTAL $128,461
Estimated Cost Recovery Estimate
Revenue
Farm & Chickenkeeping Field Trips n/a
Early Release Enrichment Program $8,000
Summer Camps - 6 Sessions $23,625
Spring Campout $240
Fall Festival $1,800
Youth Workshops $150
Open Ranch Days n/a
TOTAL $33,815
Assistant Teacher Labor Hour Detail Hours
Assistant Counselor - 6 weeks at 28 hours
p/week 168
Summer Camp Teacher
- 16 hours p/week for 3 weeks
- 30 hours p/week for 3 weeks
138
Assistant - Early Release Enrichment 250
Campout Assistant 8
Assistant for 3 Workshops 8
Fall Festival Assistant 30
Open Ranch Days 10
TOTAL 612
Sandy Loam Sustainable Communities | sandyloam.org
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Contact
Sandy Loam Sustainable Communities
175 West Sierra Ave.

Cotati, CA 94931
t. 707-664-5347
sandyloam.org
Sandy Loam Sustainable Communities | sandyloam.org
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2024 Cost Plan
Item Cost Cost Recovery Estimate
General Management Costs Farm & Chickenkeeping Field Trips n/a Administrator & Program Curator (Fixed Fee) $14,500 Early Release Enrichment Program $8,000 Director & Farmer & Lead Teacher @ 85% FTE (Fixed Fee) $64,000 Summer Camp - Ages 7+
Three 4-day sessions at $250. 15 Child Capacity. $11,250 Annual Administration & Marketing Fee (Fixed Fee) $1,225 Summer Camps - Ages 4-6
Three 4-day sessions at $275. 15 Child Capacity. $12,375 Subtotal $79,725 Spring Campout $200
Fall Festival $1,800
Property Management Costs - Estimated Reimbursable Expenses) Youth Workshops $150 Administrative Costs, Materials & Supplies $5,200 Open Ranch Days n/a Seasonally-Responsive Landscape Management $16,000 TOTAL $33,775 Janitorial Services $5,200
Subtotal $26,400 Assistant Teacher Labor Hour Detail Hours Program Management
Assistant teacher for 6 summer camps
-6 weeks at 28 hours p/week 168
Program Implementation Costs - Estimated Reimbursable Expenses Teacher for 6 Camps
- 16 hours p/week for 3 weeks
- 30 hours p/week for 3 weeks 138
Assistant Teachers $17,136 ----------> Assistant for Early Release Enrichment 250 Estimated Reimbursable Expenses $5,200 Campout Assistant 8 Subtotal $22,336 Assistant for 3 Workshops 8
Fall Festival Assistant 30
TOTAL $128,461 Open Ranch Days 10
Total hours 612
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12.15.2024

VERONDA-FALLETTI RANCH & DEMONSTRATION FARM
DRAFT 2024 WORKPLAN
WWW.FARMSTER.ORG
175 W SIERRA AVE.

COTATI CA 94931

12.15.2023 Veronda-Falletti Ranch & Demonstration Farm
Draft 2024 Workplan
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VERONDA-FALLETTI RANCH & DEMONSTRATION FARM
DRAFT 2024 WORKPLAN
2024 DRAFT WORKPLAN
BUILD SOIL | GROW FOOD | RAISE ANIMALS |DEVELOP COMMUNITY As Farmster enters the fourth year of its five-year commitment with the City of Cotati, our 2024 workplan at Veronda-Falletti Ranch reflects a deepened dedication to sustainable agriculture and community involvement.

Embracing our core principles - building soil, growing food, raising animals, and developing community - this plan outlines detailed strategies for farm management, animal husbandry, horticulture, and community engagement. Each aspect of the workplan is crafted with the goal of enhancing agricultural productivity, fostering environmental stewardship, and enriching community connections.

FARM MANAGEMENT
Dustin DeMatteo, Executive Director/Farm Manager, spearheads all farm management tasks. ● Community Outreach: Engages local communities, raises awareness about the farm's activities and sustainable practices.
● Volunteer Program Management: Organizes and supervises volunteer activities, enhancing community participation in farm operations.
● Marketing Development: Crafts and disseminates promotional materials to boost farm visibility and attract visitors and supporters.
● Maintenance Coordination: Oversees the upkeep of farm facilities, ensuring smooth day-to-day operations.
● Fundraising: Actively seeks donations and support for various farm projects and initiatives. ● Vendor and Partner Relations: Manages relationships with suppliers and collaborates with partners for mutual benefit.
● Budget: With an annual budget of $34,000, Dustin's role includes administration, program management, overseeing animal husbandry, managing horticultural tasks, and engaging in community activities. This budget covers labor, resources, and operational costs associated with these responsibilities.

ANIMAL HUSBANDRY:
● Livestock Composition: Farmster tends to 2 cows, 5 sheep, 3 goats, and purchases the feed for a small flock of chickens that Sandy Loam manages, each requiring specific nutritional and environmental care.
● Feeding Strategy: Customized feeding plans are implemented for different livestock, ensuring balanced nutrition that meets their individual health needs. ● Rotational Grazing Practices: Implemented to optimize pasture usage, improving soil health and providing better grazing options for the animals.
● Healthcare Routine: Regular veterinary check-ups, immediate attention to health issues, and preventive healthcare measures are standard practices.
● Hoof and Wool Maintenance: Special attention to hoof care, including trimming for goats and sheep, and annual shearing for sheep to maintain their health and hygiene.

12.15.2023 Veronda-Falletti Ranch & Demonstration Farm
Draft 2024 Workplan
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● Budget and Staff Time: 416 hours of staff time and $15,000 covers the comprehensive costs of feed, veterinary care, equipment maintenance, and other necessities related to animal husbandry.

HORTICULTURE:
● Production Beds: Enhancing annual production beds for diverse crop cultivation, requiring regular maintenance and soil management.
● Edible Landscape: Specialized care for a variety of fruit trees and shrubs, ensuring healthy growth and fruit production.
● Composting: Implementing multiple composting techniques like traditional heaps and worm bins to enrich soil.
● Greenhouse and Aquaponics: Operating a year-round greenhouse with an aquaponics system. ● Farm Stand: Managing a 400 square foot stand for produce display and sales. ● Budget and Staff Time: $12,000 covering material costs, installation, maintenance, and estimated 520 staff hours for all horticulture activities
COMMUNITY ENGAGEMENT:
● Farm Tours: Held first Saturday each month, 4.5 hours/event, showcasing farm operations and sustainable practices that coincide with routine activities. ● Volunteer Days: Occur first Sunday monthly, 4.5 hours/event, involving community in hands-on farming that coincide with routine activities.
● Monthly Workshops: Themed around gardening, livestock care, and sustainable living. Each workshop requires planning and execution, with staff time allocated based on content complexity, typically 5-6 hours/event including preparation and follow-up. ● Internship Programs: Offer practical learning in sustainable agriculture, with variable staff time depending on program structure.
● Compost Hub Pick-up Events: Self-serve compost pick up days, aligning with the first weekend of every month from 10am-2pm, as well as, weekly appointment scheduling opportunities online. ● Farm Trails Participation: Involves planning and community engagement, requiring ongoing staff effort.
● Budget: $1,836, comprehensively allocated to support these diverse educational and community-focused events, with careful consideration to staff time and resources.

ANNUAL DEMONSTRATION FARM BUDGET
The 2024 budget for Farmster's operations at Veronda-Falletti Ranch, as outlined in the chart, totals $73,000. This is carefully allocated across various key areas: farm management, animal husbandry, horticulture, and administrative expenses, ensuring a well-balanced and effective approach to our sustainable agriculture and community engagement objectives.

CategoryAllocation
Farm Management$34,000
Animal Husbandry$15,000
Horticulture$12,000
Administrative Costs$12,000
Total Budget$73,000

12.15.2023 Veronda-Falletti Ranch & Demonstration Farm
Draft 2024 Workplan
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12.15.2023 Veronda-Falletti Ranch & Demonstration Farm
Draft 2024 Workplan
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FARMSTER COMMUNITY PROGRAMS
Total Number of Participants by Program
• Tour Programo Total: 53 participants
o Average per tour: 4-5 participants
▪ Best tour day: Mike Thompson's Summer Reading Challenge Awards Celebration at Ranch
• Volunteer Program -
o Total: 107 participants
o Average per volunteer program: 3-4 participants
▪ Largest volunteer outing:
▪ 40 participants in one day
Total Number of Program Attendees
• 160 program participants from tours and volunteer days combined Total Number of Volunteer Program Hours
• 214 hours (107 participants x 2 hours on avg.)
Total Interns
• 9 (8 from SSU and 1 from SRJC)
Property Improvements
• Installed new annual 6 x 4 ft wide x 80ft long production garden beds, with Zero Waste Sonoma Compost Donation, which featured in Cotati Fall Festival • Installed 20x40 greenhouse, with plastic covering for plant propagation and aquaponics demonstration
• Installed Water-wise garden demonstration with fruit trees, irrigation, CA native pollinators, and rain gardens
• Received and spread 120 cubic yards of compost donated from Zero Waste Sonoma for back pasture cover crop project.
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FARMSTER

AMENDED AND RESTATED VERONDA-FALLETTI RANCH DEMONSTRATION

FARM LICENSE AND PROPERTY MANAGEMENT AGREEMENT
THIS LICENSE AND PROPERTY MANAGEMENT AGREEMENT (this
“Agreement”) is entered into this _____ day of ________, 20241 (the “Effective Date”), by and between the City of Cotati, a municipal corporation of the State of California (the “City”), and Farmster, a California nonprofit Corporation (“Licensee”). The City and Licensee are sometimes individually referred to as a “Party” or collectively as the “Parties.”

RECITALS
A. The City is the owner of that certain real property located at 175 West Sierra Avenue, in the City of Cotati, Sonoma County, California (the “Property”) including the Licensed Premises, as more particularly described and depicted in Exhibit A attached hereto and incorporated herein by this reference, consisting of approximately 4.4 acres including a perimeter pathway and picnic area at the corner of East School Street and El Rancho.

B. The Property may contain one or more non-exclusive licenses to further the public purpose of the Property, including use as a demonstration farm, recreation area, and farm based and historical education. This non-exclusive license agreement covers access to the Property, which includes the perimeter fencing and all areas and structures within the perimeter fencing, including the Licensed Premises, depicted in purple (Ammamma Tati) in Exhibit A (the “Licensed Premises”).

C. The Property and Licensed Premises are subject to restrictions in use, as described in that certain Deed and Agreement by and between the City of Cotati and the Sonoma County Agricultural Preservation and Open Space District recorded October 17, 2008 as Document No. 2008-095027 (the “Conservation Easement”) and that certain Agricultural Preservation and Open Space District (“Open Space District”) and the approved City Work Plan dated ____________ ______________ attached hereto as Exhibit B, as may be subsequently amended, both incorporated herein by this reference.

D. On September 24, 2018, the City and Licensee entered that certain Veronda-Falletti Ranch Demonstration Farm License Agreement (the “2018 License Agreement”) for a threeyear period ending September 24, 2021, with up to three additional 5 year renewal terms unless either party gave notice to terminate, pursuant to which Licensee currently operates a demonstration farm on the Property.

E. On October 26, 2021, the City approved new license agreements with Farmster and Ammamma Tati to cover the primary conditions of use of the property for a 5-year term, while relying on an annual Farm Work Plan process for operational and programming details to maintain flexibility as community needs dictate.

F. On February 13, 2024, the City revised the license agreements to incorporate the sublicensee template and various other minor amendments to clarify administrative procedures. 335 of 458
G. To accomplish the programs and activities contemplated for the Property, the City may, in its sole discretion, enter into additional non-exclusive license agreements with any other party (“Other Licensees”) to operate programs and facilities on the Property, including mutual access rights over the Property.

H. The Parties desire to enter into this Agreement in order to (i) to expand available programming and activities on the Property by the Parties for the benefit of the community, and (ii) to gradually transition the demonstration farm to a partially or wholly self-sustaining enterprise available as a resource to the community in perpetuity, under the terms and conditions set forth in this Agreement.

NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. Grant of License. City hereby grants to Licensee a revocable, non-transferrable, nonexclusive license (the “License”) to enter the Property and for the specific uses set forth in this Agreement for the Licensed Premises. The License is subject to the terms, covenants, and conditions set forth in this Agreement, and Licensee covenants as a material part of the consideration for this Agreement to keep and perform each and all of the terms, covenants, and conditions set forth herein. The License does not grant a leasehold or grant any property rights to Licensee in the Property or the Licensed Premises. Licensee hereby acknowledge that this Agreement grants a license, not a lease, and therefore Licensee does not have a possessory interest in the Property or the Licensed Premises. City expressly retains the right to grant other licenses relating to the Property and Licensed Premises to any Other Licensees on such terms as City may, in its sole discretion, deem appropriate, but which do not unreasonably interfere with the License granted hereunder or would inhibit Licensee’s ability to perform each and all of the terms, covenants, and conditions set forth herein.

It is understood and agreed by Licensee that the Property and the Licensed Premises are subject to concurrent and superior use by the City including but not limited to the City’s use of the Property and Licensed Premises as open space or other future community use, provided, however, City will not inhibit Licensee’s ability to perform each and all of the terms, covenants, and conditions set forth herein.

Licensee shall not interfere with the use of or access to the Property or the Licensed Premises by City or by any Other Licensees, nor shall Licensee interfere with any other activity the City deems fit to conduct on the Property, including the Licensed Premises.

2. Expiration of License. The License granted hereunder will automatically expire on the fifth (5th) anniversary of the Effective Date of this AgreementJanuary 1, 2026 (the “Expiration Date”). Notwithstanding the foregoing, the License granted by the City herein is nontransferrable, non-exclusive, revocable, and may be terminated at any time in accordance with Section 26. City, in its sole discretion, may extend the Expiration Date upon receipt of a written request for extension from Licensee that is received a minimum of sixty (60) days prior to the Expiration Date.
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If Licensee does not surrender the Property and/or the Licensed Premises upon the Expiration Date or the sooner termination of the License, Licensee shall be deemed a trespasser and shall be liable to the City for damages. Licensee agrees to indemnify, defend (with counsel approved by City) and hold the City and its elected and appointed officers, officials, employees, agents and representatives (all of the foregoing collectively “Indemnities”) harmless from and against all liability, loss, cost, claim, demand, action, suit, legal or administrative proceeding, penalty, deficiency, fine, damage and expense (including, without limitation, reasonable attorneys’ fees and costs of litigation) (all of the foregoing collectively “Claims”) resulting from Licensee’s failure to surrender the Property and/or Licensed Premises, including, without limitation, any Claims made by any Other Licensee or succeeding licensee. Licensee’s indemnification obligations set forth in this Section 2 shall not apply to Claims arising from the gross negligence or willful misconduct of the Indemnitees.

3. License Fee. For and in consideration of this Agreement and the License granted herein, on or before the Effective Date and each anniversary thereof, Licensee shall pay to City a fee (the “License Fee”) in the amount of One Dollar ($1.00) per year, which is in addition to Licensee’s agreement to operate the Licensed Premises in accordance with the Farm Work Plan.

4. Appointment of Property Manager. City hereby appoints Licensee as the Property Manager for the Licensed Premises portion of the Property with the responsibilities for managing, operating, maintaining and servicing the Licensed Premises, only (collectively, the “Management Services”). The specific Management Services required to be performed by Property Manager on the Licensed Premises are set forth in the Farm Work Plan and Exhibit C attached hereto and incorporated into this Agreement by this reference.

5. Representations and Warranties. Licensee represents and warrants to the City that: (i) Licensee and Licensee’s employees, contractors or subcontractors have the necessary skills, experience and resources to provide the Management Services at the Licensed Premises; (ii) Licensee and any of Licensee’s employees, contractors or subcontractors providing the Management Services at the Licensed Premises are qualified to perform the duties of Licensee under this Agreement in full compliance with the laws of the State of California and hold all required licenses, certifications and permits (if any) necessary to perform such duties; (iii) Licensee is duly organized entity as stated under the preamble and validly existing under the State of California; (iv) Licensee has full right, power and authority to execute, deliver and perform its obligations under this Agreement; and (v) this Agreement is a legal, valid and binding obligation of Licensee, enforceable against Licensee in accordance with its terms.

6. Conditions of Use.

A. Farm Work Plan. Each year,Within sixty (60) days of the execution of this Agreement, Licensee shall provide a plan to the City which sets forth the plan for the management and operations of the Licensed Premises Property, which shall be incorporated into an overall plan for the management and operations of the Property in coordination with any Other Licensees on the Property (the “Farm Workplan”). Licensee shall cooperate with Other Licensees to develop the Farm Workplan for submission to the City. The Farm Workplan must include, but is not limited to, all of the following :
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- A detailed proposal for the operation and proposed programming of the demonstration farm.
- A detailed plan that sets forth the scope of work for the management of the Property and the Licensed Premises.
- A preliminary schedule of public events and programs, including cost estimates and estimates of off-setting revenue as well as prior Farm Work Plan year actual revenue.
- A detailed list of any animals that are owned by Parties that will be or are residing on the Licensed Premises.
- The designation of the person that will act as the Property Manager of the Licensed Premises. This will be the City’s single point of contact for all matters concerning the Licensed Premises. Contact information shall be provided to the City and updated immediately upon any changes. - The proposed construction of any proposed new structures on the Property or the Licensed Premises. Prior to constructing structures on the Licensed Premises in accordance with the Farm Work Plan, Licensee shall obtain advance approval from the Open Space District, as required.

The Farm Workplan must be provided to the City for approval within 60 days of execution of this agreement if no Farm Work Plan exists, to the City andor shall be updated no less than annually each February, in consultation with the City.

City meetings with Licensee shall occur at least monthly, unless another frequency is mutually agreed upon.

B. Compliance with Laws. Licensee shall comply with the Farm Workplan and with all state, federal and local laws, regulations, rules and orders, applicable to this Agreement, the management of the Demonstration Farm, the Property, the Licensed Premises and the License, including without limitation all Environmental Laws (defined in Exhibit D attached hereto and incorporated herein by reference). Licensee shall not cause or permit any Hazardous Material (defined in Exhibit D) to be generated, brought onto, used, stored, or disposed of in or about the Property.
(i) Notice of Release or Investigation. If during the term of this Agreement, Licensee becomes aware of (a) any actual or threatened release of any Hazardous Material in, on, under, or about the Property, or (b) any inquiry, investigation, proceeding, or claim by any government agency or other person regarding the presence of Hazardous Material in, on, under, or about the Property, Licensee shall give City written notice of the release or investigation within five 338 of 458
(5) days after learning of it and shall simultaneously furnish to City copies of any claims, notices of violation, reports, or other writings received by Licensee that concern the release or investigation.
(ii) Remediation Obligations. If the presence of any Hazardous Material brought onto the Property by Licensee or Licensee’s agents, employees, invitees, customers, consultants, contractors or subcontractors results in contamination of the Property or any part thereof, Licensee shall promptly take all necessary actions to remove or remediate such Hazardous Materials, whether or not they are present at concentrations exceeding state or federal maximum concentration or action levels, or any governmental agency has issued a cleanup order, at Licensee’s sole expense, to return the Property to the condition that existed before the introduction of such Hazardous Material. Licensee shall first obtain City’s approval of the proposed removal or remedial action.

C. Minimum Wage Requirements. Licensee shall comply with minimum wage laws, as those wages are determined pursuant to Labor Code Section 1182.12 et seq. (“Minimum Wage Laws”).

Licensee shall indemnify, defend (with counsel reasonably approved by City) and hold the Indemnitees harmless from and against all Claims which directly or indirectly, in whole or in part, are caused by, arise in connection with, result from, relate to, or are alleged to be caused by, arise in connection with, or relate to, the payment or requirement of payment of minimum wages (including without limitation, all claims that may be made by contractors, subcontractors or other third party claimants pursuant to Labor Code Sections 1726 and 1781), whether or not any insurance policies shall have been determined to be applicable to any such Claims. It is further agreed that City does not and shall not waive any rights against Licensee which they may have by reason of this indemnity and hold harmless agreement because of the acceptance by City, or Licensee’s deposit with City of any of the insurance policies described in this Agreement. The provisions of this Section shall survive the expiration or earlier termination of this Agreement. Licensee’s indemnification obligations set forth in this Section 6.C shall not apply to Claims arising from the gross negligence or willful misconduct of the Indemnitees.

D. Pesticide, Herbicide Use. Licensee agree not to apply pesticides, insecticides, fungicides, herbicides, or other chemical treatments on the Property, except with the prior written consent of the City Manager. At his or her sole discretion, the City Manager may either approve or disapprove of any chemical treatments.

E. Property Management. Licensee shall comply with the Farm Workplan in carrying out the required Management Services. The City reserves the right to request additional Management Services, at the discretion of the City Manager, at any time during the term of this Agreement; provided, however, Licensee shall have the option to terminate this Agreement, in accordance with Section 26, if the additional Management Services requested by the City would result in undue 339 of 458
burden on Licensee, as determined is Licensee’s sole discretion. Except as otherwise set forth in the Farm Work Plan and Exhibit C, Licensee shall have no responsibility for management, maintenance, or operation of the Property.

F. Responsibility for Visitors. Licensee may host visitors, educational classes, and special events in accordance the Farm Workplan. Licensee will provide the City with notice of any special events anticipated to exceed 30 visitors no later than ninety (90) calendar days before the date Licensee plans to host the event, unless waived by the City Manager. Licensee will not allow visitors to enter structures that are not suitable for public entry. Licensee will ensure that all activities are conducted in accordance with the Farm Workplan, licensing and other laws and will ensure that each visitor signs a release, waiving any and all Claims against City that arise from visitor’s presence on the Property.

G. Access Routes; Interference. The License includes a non-exclusive license to enter on and use the established access routes and the right of ingress and egress to and from the Property for the purposes of conducting Farm Workplan activities on the Property and providing the Management Services.

H. Improvements. Except as otherwise agreed to in writing by the City, and subject to Section 6.J, below, any changes in infrastructure, fencing, signage, structures or other improvements necessary to implement the Farm Workplan will be funded by Licensee at no cost to the City. If not included in the Farm Workplan, they must be submitted to the City Manager, and/or the Open Space District, as may be required, for written approval prior to any changes.

I. Repair and Maintenance.. All repair and maintenance of improvements installed by the Licensee, or any damage thereto due to the negligence of the Licensee, shall be the obligation of the Licensee. All minor repair expenses associated with improvements not installed by Licensee at the Licensed Premises up to $5,000 per repair or on-going maintenance and utility expenses of up to $2,000 per month shall be performed by the Licensee; provided however, that no more than four times per year Licensee may incur maintenance expenses as approved by the City Manager. Except as described under Section 7, all other maintenance and repair of the Licensed Premises shall be the obligation of the City, subject to the discretion of the City Manager and available budget to perform the work.

Licensee shall immediately notify the City Manager in writing of the need for maintenance and repair of the Licensed Premises that is the responsibility of the City.

Licensee will use its best efforts and due diligence to deliver the Management Services at the Licensed Premises in accordance with the terms and conditions set forth in this Agreement, the Farm Workplan and policies recommended from time to time by City or by Licensee and approved by City.

J. City Contribution. As agreed to annually in the Farm Work Plan, and subject to budget availability, the City will provide operational funding support for 340 of 458
community programming, events and general property maintenance to promote engagement at the Property and Licensed Premises. Unless otherwise agreed in a specific case and subject to the City’s sole discretion, City will arrange for and construct all capital (non-maintenance) improvements. Capital improvements generally are the construction of significant new or replacement infrastructure or structures on the Licensed Premises. Determination of whether work constitutes a capital improvement is within the City’s sole discretion. All capital improvements performed by the City are subject to a mutually agreeable schedule, funding availability, and approval by the City.

K. Temporary Structures. Licensee will have the right to erect, maintain, and remove at Licensee expense, a temporary fence on the Licensed Premises, provided that such fence, including removal, does not damage the Property in any way. Any planned placement or construction of moveable buildings, temporary structures, or signage must be included in the Farm Workplan or otherwise approved by the City in advance.

L. Reimbursement of Farm Expenses. City shall reimburse Licensee for expenses associated with activities approved in the Farm Workplan and maintenance or repairs required of Licensee as set forth in Section 6.I.

Licensee shall submit an itemized invoice to the City Manager no more frequently than monthly for reimbursement of authorized expenses associated with Farm Workplan. All expenses incurred during the City fiscal year (July 1- June 30), must be submitted no later than August 1 of each year. The City will reimburse Licensee for authorized expenses within thirty (30) days of receipt of the invoice.

M. Use of City Property. Licensee is not permitted to donate, sell or otherwise use materials or products from the Property, except as approved in the Work Plan or by the City Manager. All City funded events and programs must use the City’s designated registration system and all funds and donations shall be remitted to the City. All Licensee events or programs occurring on the Property, regardless of funding source, must be authorized by the City in advance and scheduled on the City’s calendar. Non-City events or programs on the Property are not eligible for reimbursement and paid events or programs will be subject to the current rental rates per the City’s current Fee Schedule.

M.N. Inspection of Property. City, its contractors and agents, together with the Open Space District, shall have the right to enter in or upon the Property and the Licensed Premises at any time to examine or inspect the same and to perform such construction, improvement, repair, or alteration as City Manager, in his or her opinion, may deem necessary and to post notices of non-responsibility.

7. Damages to Property and Licensed Premises. Licensee shall bear responsibility for the cost of any and all damages to or on the Property or Licensed Premises and improvements thereon caused by Licensee’s operations or by any act or omission of Licensee, unless such 341 of 458
damages are caused by reasonable wear and tear, as determined by City, or caused by the sole negligence or willful misconduct of the City or Other Licensees.

8. Indemnity. Licensee shall indemnify, defend (with counsel reasonably approved by the City), and hold harmless the Indemnitees from and against any and all Claims, including reasonable attorneys’ fees, or liabilities of any kind, arising out of or in connection with Licensee’s actions or inactions relating to this Agreement or Licensee’s failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the sole negligence or willful misconduct of the City or Other Licensees. Licensee’s obligations under this Section shall survive the expiration or earlier termination of this Agreement.

9. Release. City makes no representations or warranties whatsoever regarding the condition of the Property or the Licensed Premises, including, without limitation, the suitability or fitness of the Property or the Licensed Premises for the permitted uses. Licensee shall be solely responsible for any damage or harm whatsoever suffered by Licensee, its employees, agents, contractors, servants, licensees, invitees, livestock and other property, and hereby releases, waives and discharges the City and its officers, officials, agents, employees, and volunteers from any claims and demands arising out of such damage or harm. Licensee is aware of the provisions of California Civil Code Section 1542 which provides:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS WHICH THE

CREDITOR DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER

FAVOR AT THE TIME OF EXECUTING THE RELEASE, WHICH IF

KNOWN BY HIM OR HER MUST HAVE MATERIALLY AFFECTED HIS
OTHER SETTLEMENT WITH THE DEBTOR.

As relates to this Section, Licensee hereby waives and relinquishes all rights and benefits which Licensee may have under California Civil Code Section 1542. _______________
Licensee’s Initials

10. Liens and Other Encumbrances. Licensee shall keep the Property free and clear of any and all liens and other encumbrances.

11. Insurance. Throughout the Term, Licensee’s will maintain in full force and effect a comprehensive insurance policy applicable to Licensee’s use of the Property with limits of liability of at least:

A. General Liability: $2 million per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Property or the general aggregate limit shall be twice the required occurrence limit. Licensee’s general liability statement will name City, its respective officers, officials, agents, employees, and representatives as 342 of 458
additional insureds. Licensee will also maintain such other insurance as required by law.

B. Automobile Liability: $1 million per accident for bodily injury and property damage.

C. Workers Compensation: Licensee’s shall provide workers compensation insurance in the amounts required by the State of California.

D. Insurance Requirements. All policies of insurance required hereunder shall be provided by insurance carriers licensed to issue such policies in the State of California and which have a current A.M. Best’s rating of no less an A:VII.

Prior to the Effective Date, Licensee’s shall furnish City with certificates of insurance in form acceptable to City evidencing the required insurance coverage and duly executed endorsements evidencing such additional insured status. The certificates shall contain a statement of obligation on the part of the carrier to notify City of any material change, cancellation, termination or non-renewal of the coverage at least thirty (30) days in advance of the effective date of any such material change, cancellation, termination or non-renewal. Coverage provided by Licensee shall be primary insurance and shall not be contributing with any insurance, or self-insurance maintained by City, and the policies shall so provide.

The insurance policies shall contain a waiver of subrogation for the benefit of the City.

12. Taxes.

A. NOTICE IS HEREBY GIVEN THAT THE PROPERTY INTEREST TO BE

CREATED BY THIS AGREEMENT AND TO BE VESTED IN LICENSEE

PURSUANT TO THIS AGREEMENT MAY BE SUBJECT TO THE

PAYMENT OF POSSESSORY INTEREST TAXES LEVIED ON SUCH
INTEREST. THIS NOTICE IS GIVEN PURSUANT TO CAL. REVENUE & TAXATION CODE SECTION 107.6.

B. Licensee’s shall pay any and all taxes assessed as a result of the treatment of Licensee’s interest under this Agreement as a possessory interest under the Revenue and Taxation Code of the State of California. Licensee’s shall also pay before delinquency, all taxes or assessments which may be levied or assessed during the term of this Agreement on all animals and other personal property owned or placed on the Property by Licensee.

13. Assignment. This License is personal to Licensee and may not be transferred or assigned, except with the prior written consent of the City. If, during the term of this Agreement, any Other Licensee on the Property remains in default under their license agreement with the City after expiration of all applicable cure periods, the City may offer, in writing, to cause the assignment of the defaulted license agreement to Licensee before issuing the defaulted license to another entity. Licensee shall have thirty (30) days to accept that assignment of the defaulted 343 of 458
license agreement and assume the obligations thereunder. Upon mutual agreement of the Licensee and City, the City may assign the defaulted license agreement to the Licensee.

13.14. Sublicensee. A sublicensee is any person or group that occupies a portion of the Licensed Premises in any capacity beyond short term permitted events. “Short Term Permitted Event” is defined as any event or activity that is 48 hours or less in duration, unless otherwise permitted by the City. The Licensee may sublicense the Licensed Premises only upon written authorization by the City, in accordance with the City’s authorized sublicense agreement.

14.15. Amendment. This Agreement can be amended only by a written instrument executed by the City and Licensee.

15.16. Waiver. The waiver by either Party of any term, covenant, or condition contained in this Agreement shall not be deemed to be a continuing waiver of such term, covenant, or condition, or any subsequent breach of the same or any other term, covenant, or condition in this Agreement.

16.17. No Rights in Third Parties. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies hereunder on any third party, nor is anything in this Agreement intended to relieve or discharge any obligation or liability of any third party to any Party hereto, nor shall any provision in this Agreement give any third party any right of subrogation or action over or against any Party to this Agreement.

17.18. Time of Essence. Time is and shall be of the essence of the performance of this Agreement.

18.19. Governing Law. This Agreement shall be interpreted and enforced in accordance with the laws of the State of California and the City of Cotati Municipal Code.

19.20. Successors and Assigns. The provisions, terms, and conditions of this Agreement shall bind and inure to the benefit of the Parties, their heirs, successors, executors, administrators, and permitted assigns. Licensee shall not assign, sublicense or transfer its rights or obligations under this Agreement without the prior written consent of the City.

20.21. Relationship of Parties. The Parties intend by this Agreement to establish the relationship of Parties only, and do not intend to create a partnership, joint venture, joint enterprise, or any other business relationship other than that of Parties. At all times during the term of this agreement, Licensee and Licensee employee’s, agents and any approved subcontractors or assigns shall be independent contractors and are not employees of City. Notwithstanding any other local, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Licensee and any of its employees, agents, and approved subcontractors or assigns providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City.

21.22. Remedies Cumulative. No remedy or election of remedies provided for in this Agreement shall be deemed exclusive, but shall be cumulative with all other remedies at law or in equity. Each remedy shall be construed to give it the fullest effect allowed by law. 344 of 458

22.23. Severability. If any provision of this Agreement or the application thereof to any person or circumstance, shall to any extent be or become invalid or unenforceable, the remainder of this Agreement, or the application of such provision to persons or circumstances other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

23.24. Notices, Payments, and Demands. All notices, payments, and demands of any kind which either Party may require or desire to serve on the other in connection with this Agreement shall be in writing and may be served (as an alternative to personal service) by first class mail, postage prepaid and addressed to the Party to be served as follows:

City: City Manager
201 West Sierra Avenue
Cotati, CA 9493 I
707-665-3622
Licensee: Farmster
175 West Sierra Avenue
Cotati, CA 94931
Attn: Dustin DeMatteo
Either Party may change its address by giving notice of such change to the other Party in the manner provided in this Section. All notices and other communications mailed in accordance with this Section shall be deemed communicated as of the earlier of (i) actual receipt or (ii) the fifth day following deposit in the United States Mail.

24.25. Integration. This Agreement, including any Exhibits hereto, contains all of the agreements and understandings of the Parties with respect to any matter mentioned in this Agreement, and supersedes and terminates all prior and contemporaneous agreements between Parties with respect to the matters covered in this Agreement.

25.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

26.27. Default and Termination. Unless otherwise set forth in this Agreement, either Party may terminate this Agreement with or without cause upon delivery of not less than 30 days’ advance written notice delivered in accordance with Section 23. If the City or Licensee provides written notice of a default of the terms of this Agreement either Party has thirty (30) days to cure the default. If the default cannot by its nature be cured within such thirty (30) day period, then the City or Licensee will have an additional thirty (30) days to cure the default. A termination for cause pursuant to this provision shall not prejudice or waive any rights or remedies in law which one Party may have against the other.

In the event of a life, health or safety issue on the Licensed Premises, as determined by the City Manager, the City may immediately terminate this Agreement and of all Licensee activities on 345 of 458
the Property and the Licensed Premises. City may take any remedial action to abate the life, health or safety issue, at the discretion of City.

The Parties agree to make a good faith attempt to resolve any dispute arising out of this Agreement through mediation prior to commencing litigation. The foregoing does not in any way limit the City’s legal remedies, including but not limited to the remedies set forth herein. The Parties shall mutually agree upon the mediator and shall divide the costs of mediation equally.

Upon termination of this Agreement, Licensee will, at Licensee’s expense, surrender the Property and Licensed Premises in good order and condition, reasonable wear and tear excepted, and will remove all of Licensee’s personal property. Except as may otherwise be agreed in writing by City and Licensee at the time of installation, all permanent improvement and alterations to the Property, including all equipment, furniture, furnishings, tools, supplies, inventory and other property of City in the possession of Licensee, other than trade fixtures owned by Licensee, will belong to City. Licensee may retain ownership of, and will remove, all sheds, mobile buildings, signs, and other non-permanent improvements Licensee may have made to the Property. Licensee shall deliver to City copies of all books, records and files in possession of Licensee relating to the management, maintenance, operation, marketing and use of the Property, and all keys, combinations to locks, and other security devices on the Property.

Licensee shall assign all existing contracts, if any, relating to the operation, maintenance, and marketing of the Property as City directs in writing. Licensee shall render such assistance as City may reasonably request to facilitate an orderly transition in the management of the Property.

27.28. Construction and Interpretation. It is agreed and acknowledged by Licensee that the provisions of this Agreement have been arrived at through negotiation, and that Licensee has had a full and fair opportunity to revise the provisions of this Agreement and to have such provisions reviewed by legal counsel. Therefore, the normal rule of construction that any ambiguities are to be resolved against the drafting party shall not apply in construing or interpreting this Agreement.
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IN WITNESS WHEREOF, Parties have executed this Agreement as of the day and year first written above.

CITY: LICENSEE
______________________________ ______________________________ Damien O’Bid, City Manager Licensee
ATTEST:
______________________________
Lauren BergesKevin Patterson, Deputy City Clerk
APPROVED AS TO FORM:
______________________________
John Bakker, City Attorney
5530479.1
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EXHIBIT A

PROPERTY EXHIBIT
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EXHIBIT B

OPEN SPACE APPROVED CITY WORKPLAN
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EXHIBIT C

LICENSE PROVISIONS SPECIFIC TO LICENSEE
Maintenance and Access
Licensee is responsible for the Licensed Premises and the Property between the external fence and public pathways/sidewalks (Exhibit A), including maintenance, scheduling of events, and public access. Licensee acknowledges that the License granted herein is non-exclusive, and that Licensee shall provide access to the Property and the Licensed Premises to any Other Licensee(s) in accordance with the Farm Work Plan or otherwise upon reasonable advance coordination; notwithstanding the foregoing, Other Licensee(s)’s access to the Property and Licensed Premises shall not be restricted by Licensee, except as otherwise agreed in writing between the Licensees.

Any additional terms and conditions regarding reasonable advance coordination of access to or through the Licensed Premises by Other Licensee(s) may be determined under separate agreement between Licensee and the Other Licensee(s), subject to City’s review prior to execution.

Management Services
The Property must be managed in accordance with the Conservation Easement, the approved City Work Plan, and the current Farm Work Plan, as may be amended. This includes, but is not limited to, weed abatement, pest abatement, and maintaining the Property in good repair and tidy appearance.

Grazing; Animals. In addition to other uses, the Licensed Premises are licensed to Licensee for the purpose of operating a demonstration farm, consistent with the terms of this Agreement. City shall have the right to prohibit or limit grazing if the City Manager determines that the soil moisture content is excessive or if the Licensed Premises is exhibiting signs of overgrazing.

Grazing will be accomplished in accordance with accepted good pasture management practices, good farming practices and animal husbandry. The City Manager shall have sole discretion to limit animal unit loading
Compost Hub
The City may enter into a Memorandum of Understanding (MOU) with Zero Waste Sonoma to operate a pilot community compost hub. The Licensee agrees to operate the compost hub and abide by the terms of the MOU.

Intellectual Property
City agrees that any and all intellectual properties, including, but not limited to, all inventions, designs, improvements, discoveries, developments, formulas, patterns, devices, processes, software programs, technical data, customer and supplier lists, and compilations of information, records, and specifications, and other matters constituting trade secrets as defined under California Civ. Code § 3426.1, that are conceived, developed, or written by Licensee, either individually or jointly in collaboration with others, pursuant to this agreement, shall belong to and be the sole and exclusive property of Licensee.
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EXHIBIT D

ENVIRONMENTAL CONDITIONS
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SUBLICENSE AGREEMENT
FOR 175 W SIERRA AVENUE, COTATI, BETWEEN THE CITY OF COTATI, FARMSTER/AMMAMMA TATI, AND ___________________
This Sublicense Agreement (“Agreement”) dated ________________, 20__ (“Effective Date”) is entered into by and between the City of Cotati, a municipal corporation, (the “City”) Farmster/Ammamma Tati, located at 175 W Sierra Avenue, Cotati, California 94931 (“Licensee”) and ____________ (“Sublicensee”). The City, Licensee and Sublicensee are sometimes collectively referred to as the “Parties.”
Recitals
Whereas, the City is the owner of that certain real property located at 175 W Sierra Avenue, Cotati, California 94931, sometimes referred to as the Veronda-Falletti Ranch, and as described in further detail within Exhibit A (the “Property”); and Whereas, on ________________, 2023, the City Council approved a License Agreement between the City and Licensee for the use of the Property; and Whereas, Section 14 of the License Agreement authorizes Licensee to sublicense the Property subject to approval by the City, including execution of a sublicense agreement between the City, Licensee and Sublicensee; and
Whereas, Licensee now desires to enter into this Agreement to issue a sublicense to Sublicensee for use of a portion of the Property, and the City desires to approve the Agreement; and
Whereas, in consideration for the mutual undertakings of the Parties stated herein, the Parties agree as follows.

Agreement

1. Recitals. Each of the above recitals is incorporated herein and is true and correct.

2. Term. The Term of this Agreement shall commence on the Effective Date, and unless sooner terminated or amended as provided herein, the Term shall be effective from the Effective Date until ____________ (“Term”).

3. No Rights to the Property. The City is the Owner of the Property and Licensee has obtained a license from the City to use the Property. This Agreement shall not for any reason be considered an agreement for Sublicensee to sublet, assign, transfer, mortgage, or encumber the Property, and shall not establish any Sublicensee rights in the Property. The City shall not be liable to Sublicensee in any way in relation to Sublicensee’s use of the Property, including but not limited to liability for any changes made under the License Agreement between the City and Licensee for the Property. This Agreement does not 352 of 458
2 confer any additional rights to Licensee beyond the terms of the License Agreement between the City and Licensee.

4. Access of Property.
a. A Responsible Party for Sublicensee shall be responsible for managing Sublicensee’s access to the Property, and shall notify the City, as soon as reasonably possible, if any damage to the Property occurs. b. Responsible Parties include:
i. [Insert Sublicensee Name]
[Name, Title]
[Email address]
[Phone number]
c. If Licensee does not provide access to the Property on or before the Effective Date, the City shall not be subject to any liability for Licensee’s failure to do so. This failure shall not affect the validity of this Agreement or the obligations of Sublicensee hereunder.
d. Sublicensee acknowledges that neither the City nor any of the City’s agents has made any representation or warranty as to the suitability or fitness of the Property for the conduct of Sublicensee’s businesses and use, and that neither the City nor any of the City’s agents has agreed to undertake any alterations or additions or to construct any improvements to the Property except as may be expressly provided in this Agreement.

5. Nonexclusive Sublicense. Sublicensee is granted rights during the Term of this Agreement to the nonexclusive use of certain areas of the Property, including [include specific areas of the property if limited to certain areas], further depicted in Exhibit C (“Sublicense Area”).

The City and Licensee authorize Sublicensee to enter the Property and use the Sublicense Area during the Term of this Agreement, for the purpose and scope of use as described in Exhibit D (“Scope of Use”).

6. Maintenance and Operations. Sublicensee agrees to operate and maintain the License Area in accordance with the terms of this Agreement. Upon access to the Property, Sublicensee shall be responsible for day-to-day maintenance and operation of the License Area. Licensee has sole responsibility to direct Sublicensee to take action to maintain the License Area. Licensee reserves the right to adopt uniform rules and regulations that govern the maintenance and operation of the Property by the Sublicenses, provided they are in conformance with the License Agreement with the City.

7. Indemnification.
a) To the fullest extent allowed by law, Sublicensee shall indemnify, defend with counsel acceptable to the City, and hold harmless the City and its officers, officials, employees, agents and volunteers (collectively, “City Indemnitees”) from and against any and all liability, loss, damage, claims, suits, actions, arbitrations proceedings, administrative proceedings, regulatory proceedings, civil penalties and 353 of 458
3 fines, expenses and costs (including, without limitation, attorney's fees and costs and fees of litigation) (collectively, "Liability") of every nature, whether actual, alleged or threatened, arising out of or in connection with Sublicensee’s use of the Property or its failure to comply with any of its obligations contained in this Agreement, except such Liability caused by the sole negligence or willful misconduct of the City.
b) Sublicensee’s obligation to defend and indemnify the City shall not be excused because of Sublicensee’s inability to evaluate Liability or because Sublicensee evaluates Liability and determines that Sublicensee is not liable to the claimant.

Sublicensee shall respond within thirty (30) days to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City.

If Sublicensee fails to accept or reject a tender of defense and indemnity within thirty (30) days, the City may pursue any remedy authorized by law. c) With respect to third party claims against Sublicensee, Sublicensee waives any and all rights of any type to express or implied indemnity against the City Indemnitees. d) If any term or portion of this section is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, said section shall be interpreted to allow the broadest indemnity permitted by law.
e) Sublicensee’s obligation to defend and indemnify the City set forth here is binding on the successors, assigns or heirs of Sublicensee and shall survive the termination of this Agreement or this section to the fullest extent and duration allowed by law. f) The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

8. Insurance Requirements. Sublicensee shall, at Sublicensee’s sole expense, procure and maintain throughout the Term of this Agreement, the insurance requirements identified within Exhibit B, included herein by reference.

9. Compliance with Applicable Laws. Sublicensee shall comply with all laws applicable to Use of the Property pursuant to the terms of this Agreement hereunder, including but not limited to:
a) Sublicensee shall throughout the Term comply with and shall not use the Property, or suffer or permit anything to be done in or about the same which would in any way conflict with any of the following (collectively "Applicable Laws"):
(i) the provisions of all recorded covenants, conditions and restrictions applicable to the Property, or
(ii) any federal, state, county, local or other governmental agency rules, regulations, statutes, ordinances, orders, standards, requirements or laws now in force or hereafter enacted, promulgated or issued which are applicable to the Property, or the use or occupancy thereof, including without limitation building, zoning, and fire codes and regulations.

10. Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City, Licensee and Sublicensee shall survive the termination of this Agreement.
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4 11. Termination. Any party to this Agreement may terminate this Agreement at any time and without cause upon ten (10) day written notification to all Parties. If termination is necessary for health and safety purposes, the City or Licensee are authorized to terminate this Agreement to be effective immediately. Upon termination of this Agreement by any party, Sublicensee shall remove from the Property all personal property, animal(s), and material(s) belonging to, or brought onto the Property by Sublicensee. If Sublicensee fails to remove from the Property all personal property, animal(s), and material(s) belonging to, or brought onto the Property by Sublicensee, the City may cause the same to be removed.

Sublicensee shall be responsible for reimbursing any costs and fees for removal to Sublicensee.

12. Extension. City and Licensee may extend the end date of this Agreement beyond that provided for in Section 2. Any such extension shall require a written amendment to this Agreement, as provided for herein.

13. Amendments. The parties may amend this Agreement only by a writing signed by all the Parties.

14. Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party’s right to insist and demand strict compliance by the other party with the terms of this Agreement thereafter.

15. Notices. All notices and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given (i) when received if personally delivered; (ii) when received if transmitted by telecopy, if received during normal business hours on a business day (or if not, the next business day after delivery) provided that such facsimile is legible and that at the time such facsimile is sent the sending Party receives written confirmation of receipt; (iii) if sent for next day delivery to a domestic address by recognized overnight delivery service (e.g., Federal Express); and (iv) upon receipt, if sent by certified or registered mail, return receipt requested. In each case, notice shall be sent to the respective Parties as follows:

City: City of Cotati
Attn: City Manager
201 W Sierra Avenue
Cotati, California 94931
Licensee: Farmster/Ammamma Tati
Attn: [Insert Contact]
[Insert address]
Sublicensee: [Insert Co. Name]
Attn: [Insert Contact]
[Insert Address]
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5 16. Captions. Captions to sections of this Agreement are for convenience purposes only and are not part of this Agreement.

17. Attorneys’ Fees. If a party to this Agreement brings any action, including arbitration or an action for declaratory relief, to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

18. Choice of Law; Venue. In the event that any party brings any action against another under this Agreement, the laws of the State of California shall apply. The parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Sonoma.

19. Severability. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, such portion shall be deemed severed from this Agreement and the remaining parts shall remain in full effect as though such invalid or unenforceable provision had not been a part of this Agreement.

20. No Assignment; No Third-Party Beneficiaries. Except as provided specifically herein, the rights granted hereby are personal to Sublicensee and may not be transferred or assigned by operation of law or otherwise without the written consent of the City and Licensee. Nothing in this Agreement is intended to or shall confer upon any person other than the Parties any rights or remedies hereunder.

21. Entire Agreement. This Agreement contains the entire agreement between the parties with respect to the matters contained herein and may be amended only by subsequent written agreement signed by all parties.

22. Integration. This Agreement, including all Exhibits attached hereto, and incorporated herein, represents the entire and integrated agreement between City, Licensee and Sublicensee and supersedes all prior negotiations, representations, or agreements, either written or oral pertaining to the matters herein. If any conflict exists between the terms of this Agreement and the terms of any exhibit attached hereto, the terms of this Agreement shall control.

23. Counterparts; Electronic Signatures Allowed. This Agreement may be executed in counterparts and/or by facsimile or other electronic means, and when each Party has signed and delivered at least one such counterpart, each counterpart shall be deemed an original, and, when taken together with other signed counterpart, shall constitute one Agreement, which shall be binding upon and effective as to all Parties. [SIGNATURES ON FOLLOWING PAGE]
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6 IN WITNESS WHEREOF, the parties have executed this Agreement the day and the year first written above.

LICENSEE:

FARMSTER/AMMAMMA TATI
By ______________________________
Title ______________________________
SUBLICENSEE:
[Insert name]
By ______________________________
Title ______________________________

CITY OF COTATI
a municipal corporation
By ____________________________
City Manager, Damien O’Bid
Attest:
________________________
Deputy City Clerk, Kevin Patterson
Approved as to form:
________________________
City Attorney, John Bakker
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EXHIBIT A
[DESCRIPTION OF REAL PROPERTY]
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8 EXHIBIT B
[INSURANCE REQUIREMENTS]
I. Sublicensee shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Scope of Use hereunder by the Sublicensee, Sublicensee’s agents, representatives, volunteers and employees.

A. Minimum Scope of Insurance. Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).

2. Insurance Services Office form number CA 0001 (Ed. 12/90) covering Automobile Liability, code 1 (any auto), or code 8, 9 if no owned auto.

3. Workers' Compensation Insurance as required by the State of California and Employers' Liability Insurance. If no employees are utilized, the Consultant shall sign a declaration as described in California Health and Safety Code Section 19825.

B. Minimum Limits of lnsurance. Consultant shall maintain limits no less than:

1. General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $2,000,000 per accident for bodily injury and property damage.

3. Employers Liability: $1,000,000 per accident for bodily injury or disease

4. Workers' Compensation, Statutory Limits: $1,000,000 per accident for bodily injury or disease.

C. No Coverage Limitations or Restrictions. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the aforementioned specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insureds (defined below). Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

D. Deductibles and Self-Insured Retentions ("SIR"). All deductibles or SIR must be declared to and approved by the City and shall not reduce the limits of liability. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers, or the Sublicensee shall provide a financial guarantee satisfactory to the City guaranteeing 359 of 458
9 payment of losses and related investigations, claim administration and defense expenses. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City. City reserves the right to obtain a full celiified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to so exercise later.

E. Other Insurance Provisions. The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers ("Additional Insureds") are to be covered as insureds as respects: liability arising out of work or operations as performed by or on behalf of Sublicensee; or automobiles owned, leased, hired or borrowed by Sublicensee.

2. The Additional Insured coverage under Sublicensee’s policy shall be "primary and non-contributory" and will not seek contribution from the City's insurance or self-insurance, and shall be at least as broad as CG 20 01 04 13.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, unless thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.

4. The Workers' Compensation endorsement shall contain a Waiver of Subrogation against the City. Sublicensee shall provide to the City an endorsement from the Worker's Compensation insurer, if any, agreeing to waive all rights of subrogation against the City for injuries to employees of the Insured resulting from work for the City or use of the City's premises or facilities.

5. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before the City's own insurance or self-insurance shall be called upon to protect City as a named insured.

F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City.

G. Verification of Coverage. Sublicensee shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms provided those endorsements conform to the City's requirements.

All certificates and endorsements are to be received and approved by the City before Sublicensee’s use of the Property commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

H. Sublicensee. Sublicensee agrees to include with any contractor in their contract the same requirements and provisions of this Agreement, including the indemnity and insurance requirements. Contractors hired by Sublicensee agree to be bound to Sublicensee and City in the same manner and to the same extent as Sublicensee is 360 of 458
10 bound to City under this Agreement. Contractors shall agree to include these same provisions with any sub-subcontractor. A copy of the Sublicense Agreement indemnity and insurance provisions will be furnished by Sublicensee to a contractor on request. Sublicensee shall require all contractors to provide a valid certificate of insurance and the required endorsements included in their agreement prior to commencement of any work and Sublicensee shall provide proof of compliance to City.
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11 EXHIBIT C
[DEPICTION OF SUBLICENSE AREA]
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12 EXHIBIT D
[SUBLICENSE PURPOSE AND SCOPE]
5492945.1/5496240.1
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MOU – Implementation of SB 1383 Regulations
1 Memorandum of Understanding
Between ______________ and
Sonoma County Waste Management Agency
Regarding the Compost Hub Pilot Project
This Memorandum of Understanding (“MOU”) is made this ____ day of ___________, 2023 (“Effective Date”) by and between the ____________, a _____________ (“City”) and the SONOMA COUNTY WASTE MANAGEMENT AGENCY, a California joint powers authority (“Agency”) (collectively the “Parties”).

RECITALS
WHEREAS, the Agency is a joint powers authority established pursuant to the California Joint Exercise of Powers Act (Gov. Code section 6500 et seq.), and one of the Agency’s core programs is to provide education regarding recycling, composting and other methods of waste diversion to the Agency’s members and the public; and WHEREAS, City has agreed to host a Compost Hub Pilot Project (referred to as a “Compost Hub”) on City-owned property for residents to pick up compost free of charge and Agency desires to provide City with compost to distribute at its Compost Hub; and WHEREAS, the Parties wish to collaborate to host, maintain, and further develop the Compost Hub to support Sonoma County residents, referred to as “the public,” in acquiring, making, and using compost; and
WHEREAS, the Parties desire to distribute compost produced from recovered organic waste to implement the regulations promulgated by the California Department of Resources Recycling and Recovery in response to Senate Bill 1383 (Chapter 395, Statutes of 2016).

NOW, THEREFORE, in consideration of the foregoing, the Parties hereby agree as follows:

AGREEMENT

1. Term. This MOU shall commence on the Effective Date and remain in full force and effect for one (1) year from the Effective Date until terminated as set forth in Section 5 of this MOU.

2. Responsibilities of the City.
(a) Location. City shall identify a community garden, City-owned farm, or other suitable City-owned location to serve as its Compost Hub. City shall inform Agency of the identified Compost Hub location, including any changes to the location. 364 of 458
MOU – Implementation of SB 1383 Regulations
2 (b) Hours of Operation. City shall set regular hours of operation yearround for the Compost Hub. The Compost Hub, at a minimum, shall be open to the public one two (12) days a week month for four (4) hours each weekof those days, rain or shine.

If the City is unable to open the Compost Hub on a particular day, it shall reschedule and inform Agency and the public. The City’s designated Compost Hub site manager shall offer appointment scheduling opportunities online, to create additional access points for those that cannot make the first weekend of every month. City shall inform Agency of its operating hours and any scheduling changes.
(c) Delivery of Compost. City’s designated Compost Hub site manager shall contact an Agency-designated compost facility representative to coordinate compost deliveries to the Compost Hub as needed. City may choose to receive compost from one of the following compost facilities: (1) Cold Creek Compost (which provides Agrow-Blend Compost); (2) Napa Recycling (which provides Organic Compost); and (3) WM Redwood (which provides Homegrown Compost). Compost shall be delivered to the Compost Hub in truckloads of 20 to 40 cubic yards per delivery. City understands and agrees that deliveries will depend on available supply and therefore cannot be guaranteed. City agrees to ensure that compost delivery trucks have access to unload compost into a pile at the Compost Hub.
(d) Compost Distribution. City shall make available and accessible Agency-provided compost to City residents to pick up free of charge at the Compost Hub during its hours of operation. Residents can take compost by self-service. None of the Parties are required to, but may choose to, deliver compost to the public or help the public load compost into buckets, truck beds, or other containers. (e) Outreach. City shall advertise the dates and times that it will open the Compost Hub on the City’s website, social media, and at appropriate City-sponsored events and outreach materials. City shall inform the public of any rules, regulations, or requirements with visiting the Compost Hub or the distribution of compost. City agrees to collaborate with Agency to create signage that helps guide the public in navigating and utilizing the Compost Hub safely. City shall provide or post educational materials about the benefits of compost at the Compost Hub. City shall collaborate with Agency on public outreach and share outreach materials with Agency.
(f) Documentation. City shall assist Agency in collecting signed waivers from Agency volunteers who volunteer at the Compost Hub. City shall make available the optional survey developed by the Agency to residents who use the Compost Hub in order to collect feedback.
(g) Compliance with Applicable Laws. City shall observe and comply with all applicable federal, state, and local laws and maintain in full force and effect any and all licenses, permits, qualifications and approvals which are legally required to operate the Compost Hub.
(h) Indemnification/Hold Harmless. City shall indemnify, defend, and hold harmless Agency, its officers, officials, employees, agents, and volunteers from and 365 of 458
MOU – Implementation of SB 1383 Regulations
3 against any and all loss, damages, liability, claims, suits, costs and expenses, including reasonable attorney’s fees, arising from the Parties’ City’s performance of this MOU, except matters that are based upon the sole negligence or intentional acts or omissions of the Agency, its officers, officials, employees, agents, and volunteers. (i) Insurance. City shall maintain insurance as described below:
(A) Workers' Compensation Insurance. Workers'
compensation insurance with statutory limits as required by the California Labor Code. (B) General Liability Insurance. Commercial general liability insurance covering bodily injury and property damage using an occurrence policy form, in an amount no less than One Million Dollars ($1,000,000.00) combined single limit for each occurrence.
(C) Automobile Insurance. Automobile liability insurance covering bodily injury and property damage in an amount no less than One Million Dollars ($1,000,000) combined single limit for each occurrence. Said insurance shall include coverage for owned, hired, and non-owned vehicles.
(D) Additional Requirements. The insurance policies shall either be endorsed with the following specific language or contain equivalent language in the policies:
(1) The Agency, its Board of Directors, officers,
employees, agents, and volunteers are named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement.
(2) The inclusion of more than one insured shall not
operate to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase the limits of the company's liability.
(3) The insurance provided herein is primary coverage to the Agency with respect to any insurance or self-insurance programs maintained by the Agency.
(4) This policy shall not be cancelled or materially changed without first giving thirty (30) days’ prior written notice to the Agency.

3. Responsibilities of the Agency.
(a) Delivery of Compost. Agency shall assist City in coordinating the delivery of compost with compost facilities as needed. The compost is available for free, on a first-come, first-served basis, “as is” and with all faults. Agency makes no warranty or guarantee, either express or implied, that the compost will be effective, 366 of 458
MOU – Implementation of SB 1383 Regulations
4 useful or safe in any manner. Agency reserves the right to revise the list of available compost facilities and the amount of compost per delivery at any time. (b) Educational Resources and Tools. Agency will share information regarding the compost vendor, available compost lab reports, and recommendations for optimal compost use to City. Agency agrees to design, make and deliver educational resources to the Compost Hub, including on-site education materials and handouts to be distributed to the public at the Compost Hub. Agency also agrees to create a public survey for City to help collect data regarding the public’s use of the Compost Hub.

4. Responsibilities of Both Parties.
(a) Evaluation. The Parties agree to convene after the first three months following the opening of the Compost Hub to evaluate Compost Hub operations, promotional efforts, and the public’s engagement based on the survey results and feedback collected otherwise. The evaluation will result in recommendations shared between the Parties on improvements to the Compost Hub and the ongoing partnership between organizations.
(b) Outreach. The Parties agree to promote the Compost Hub through social media, electronic newsletters, community partners, and physical signage. City shall provide guidance on promotional efforts based on the capacity of the Compost Hub. (c) Promotion of Use of Reusable Containers. The Parties agree to encourage the public to take compost by bringing using reusable containers, such as 5- gallon buckets and burlap bags.

5. Termination. Either Party may terminate this Agreement at any time upon 30 days’ written notice to the other Party.

6. Notice. During the term of this MOU, all notices shall be made in writing and either served personally, sent by first class mail, or sent by email provided confirmation of delivery is obtained at the time of email transmission, addressed as follows:

To: Agency Sonoma County Waste Management Agency
Attention: Xinci Tan
2300 County Center Drive, Ste. B-100
Santa Rosa, CA 95403
Telephone Number: 707-837-6134
Email: [email protected]
To City of [City Name]: City of [City Name]
Attention: City Manager
___________________
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MOU – Implementation of SB 1383 Regulations
5 [City], CA _____
Telephone Number:

Email:

Either Party may change the address to which notice is to be given by providing the other Party with written notice of such change at least fifteen (15) calendar days prior to the effective date of the change.

Service of notices shall be deemed complete on the date of receipt if personally served or if served using email provided confirmation of delivery is obtained at the time of email transmission. Service of notices sent by first-class mail shall be deemed complete on the third day following deposit with the United States Postal Service.

7. Governing Law and Venue. This MOU shall be deemed to be executed within the State of California and construed in accordance with and governed by laws of the State of California. Venue in any proceeding or action arising out of this MOU shall be in Sonoma County, California.

8. Entire Agreement. This MOU constitutes the entire agreement between the Parties and supersedes all prior negotiations, representations, or agreements, whether written or oral.

9. Amendment. This MOU may only be amended by a writing signed by both Parties.
[Signatures on following page]
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MOU – Implementation of SB 1383 Regulations
6 SIGNATURE PAGE FOR
Memorandum of Understanding
Between the City of [City Name] and
Sonoma County Waste Management Agency
Regarding the Compost Hub Pilot Project
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first above written.

CITY OF [CITY], A Municipal Corporation
of the State of California
By:

City Manager
APPROVED AS TO FORM:

City Attorney

SONOMA COUNTY WASTE
MANAGEMENT AGENCY, A California
Joint Powers Authority
By:

Leslie Lukacs
Executive Director
APPROVED AS TO FORM:

Agency Counsel
5583482.1
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: APPROVAL OF A DESIGN CONTRACT FOR THE VERONDA

FALLETTI RANCH BARNS
Date: February 13, 2024
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a motion authorizing the City Manager to execute an agreement with ArchiLOGIX for the schematic design of the Veronda Falletti Ranch barn and brooder house.

Background
The City purchased the 4.37-acre Veronda-Falletti Ranch (Ranch) in 2008 through the Open Space and Agricultural Preservation District’s (Open Space District) Matching Grant Program.

In 2016, the City completed the initial phase of work to begin allowing more public access to the Ranch, which consisted of a new walking path along the East School and El Rancho sides of the property, a new picnic area at the corner of El Rancho and East School Street, and some related crosswalk, sidewalk, and landscaping improvements at the community center building across East School Street from the Ranch. In 2020, the City refurbished the ranch house, demolished and reconstructed the water tower, and performed related access improvements, including ADA parking and installation of a motorized access gate. Subsequent improvements to the ranch house include the addition of a fire sprinkler system to permit children's programming.

The remaining major infrastructure improvements at the Ranch include rebuilding the barn and brooder house. The City held a public workshop on December 9, 2022, to gather community 370 of 458
input on the barn, brooder house and general site circulation. The City held a second public workshop on October 14, 2023 to continue to gather community input, followed by a meeting with the Board of the Cotati Historical Society.

Analysis/Discussion
Based on the preliminary work conducted by Archilogix to inform the public workshops, the City requested a scope of work for a schematic design of the barn and brooder house. The intent of the schematic design is to fully flush out the design, include renderings and cost estimates, to allow the City to begin a community fund raising campaign. Once sufficient funds are received, the City can move the schematic design to full construction documents to bid and build the project.

The matching grant agreement for the purchase of the Ranch requires the City to match the Open Space District contribution of $3,650,000. There is no timeline to provide the City match, but staff have been told that the City will not receive any new matching grants until this obligation is satisfied. The intent is to provide the City match through on-going capital and operation and maintenance expenditures.

Total expenses for the Ranch, through January 9, 2024, are as follows:

CAPITAL PROJECT EXPENSES 1,179,020.27
OPERATIONS & MAINTENANCE 522,850.13
Grand Total 1,701,870.40
Financial Considerations
The proposed scope of work is proposed not to exceed $57,000. The current fiscal budget includes $150,000 of funding for appropriations for the Falleti Barn Refurbishment at account 605-00-91300-27PWGL. These expenditures are budgeted with transfers from the General Fund.

As such no additional appropriations are required currently.

PROPOSAL CONTRACT FOR ARCHITECTURAL SERVICES
January 16, 2024
The Architect:

ArchiLOGIX (ALX)
15 Third Street, Suite C
Santa Rosa, CA 95401
Proposal to (Client): For the Project:

Damien O’Bid, City Manager Veronda-Falletti Ranch Barns & Site Improvements City of Cotati Schematic Design
201 West Sierra Avenue
Cotati, California 94931-4217
Project Description / Scope or Work:

The Veronda-Falletti Ranch is the centerpiece of the City of Cotati’s Park system featuring numerous interactive opportunities and farm-based learning. The overall goal for this property is to create a smallscale demonstration ranch. The demonstration ranch is focused on highlighting and educating the community on sustainable practices and local agriculture.

The ArchiLOGIX team will develop schematic design concepts with drawings and other support graphics that explain the redevelopment of the Varonda-Falletti Ranch barns (Human and Animal) and other site amenities.

Part One – Design Program
Orientation Conference
The ArchiLOGIX (ALX) project team, City of Cotati representatives and selected stakeholders/users will hold a project kickoff meeting to confirm project goals and objectives, overall project schedule, and to develop the work plan to accomplish these items. A project management approach will be described and agreed upon establishing clear lines of communication, project tasks for the consultant team, the City, and stakeholders as well as associated deliverables.

Space Needs Analysis
As a way to complete the programming work created to date by the city and stakeholder groups, 372 of 458
City of Cotati
ArchiLOGIX Proposal/Agreement
Veronda-Falletti Ranch Barns and Site Improvements
January 16, 2024
ArchiLOGIX 15 Third Street, Suite C, Santa Rosa, CA 95401 (T) 707.919.0990 ArchiLOGIX will formulate a Needs Assessment Goal Statement that will serve as a basis for the design of the new barn buildings as well as related site improvements. Through a meeting with the city and stakeholders, ALX will re-confirm space needs as well as functional relationships that impact the daily operations of the barn buildings and adjacent outdoor animal enclosures.

Summary of Tasks:

Preferred Space Utilization to achieve:

Optimal Access and Egress
Operational Efficiency
Safety of staff, the Public, and Visitors
Reduced Maintenance Activities
Reduced Maintenance and Operating Costs
Room Arrangements & Design Criteria
ALX, building on the space needs analysis, will review all stakeholder prepared design drawings issued to date. From this information we will further evaluate operational criteria, refine, and eliminate redundancy of the space needs for staff, lock-in exhibit space requirements and adjacencies, as well as supporting equipment and furnishings that will be the basis of the barn buildings design concepts. A comprehensive list of all standard and specialty equipment / furnishings is crucial to the design of each programmed space. Floor plan diagrams will graphically depict this information.

Summary:

Confirm room design criteria as a basis of completing Schematic Design Analyze Code Requirements
ALX will prepare a preliminary review of the California Building Codes that impact the project including ADA/accessibility compliance. ALX will review the project with the City of Cotati Building and Planning Departments to determine critical code sensitive aspects of our building and site schematic design concepts as well as future permitting considerations.

Construction Cost - Design Budget
Using a cost modeling process, an initial construction budget should be developed to inform the design process and to assist future fundraising. ALX can assist the City of Cotati with the cost model process.

The project budget will inform the schematic design work and the building and site development permit drawings when the project moves into those phases.
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City of Cotati
ArchiLOGIX Proposal/Agreement
Veronda-Falletti Ranch Barns and Site Improvements
January 16, 2024
ArchiLOGIX 15 Third Street, Suite C, Santa Rosa, CA 95401 (T) 707.919.0990 Part Two - Schematic Design
ArchiLOGIX and Quadriga Landscape Architects will complete the schematic design phase of work.

This work will include schematic drawings of the building floor plans as well as the exterior building elevations and sections that are influenced by the space needs as well as room and exterior open area diagrams prepared by ALX and reviewed by the city and stakeholders in Part One.

Starting with the concept package dated 9/7/2022 prepared by ArchiLOGIX and Quadriga Landscape Architects, the new schematic design information for the building and site will be further developed and/or refined showing how the new barn buildings enhance the outdoor spaces and how vehicular circulation works on-site. Exterior building design options will reference the agrarian style of the original barns. The existing farmhouse and water tower buildings on site and the new barns will be the focal point of the outdoor spaces.

After the initial programming, space needs analysis and room arrangement diagrams developed in Part One, the building and site design will be reviewed by the city, stakeholders and if needed the community-at-large during progress meetings at 30%, 60% and 90% completion. Comments from the progress meetings will be incorporated into the design work and a final presentation package prepared for the city. ALX and Quadriga will present the final package to the city, stakeholders and communityat-large.

Anticipated Products:
• Schematic level site plan, floor plans, exterior building elevations and building section drawings. • 3D building modeling of design concepts
Schematic Engineering
At the City of Cotati’s direction and concurrent with the schematic design process, the expanded project team will begin the schematic engineering of the approved barn buildings. This will include schematic structural, mechanical, and electrical engineering input. Additional consultants will be added to the ArchiLOGIX / Quadriga team as part of another agreement with the City of Cotati.

Part Three – Design Development
Future scope of work requiring written authorization by the City of Cotati to proceed.

Part Four – Construction Documents
Future scope of work requiring written authorization by the City of Cotati to proceed. 374 of 458
City of Cotati
ArchiLOGIX Proposal/Agreement
Veronda-Falletti Ranch Barns and Site Improvements
January 16, 2024
ArchiLOGIX 15 Third Street, Suite C, Santa Rosa, CA 95401 (T) 707.919.0990 Part Five – Construction Administration (CA)
Future scope of work requiring written authorization by the City of Cotati to proceed.

Assumptions and Exclusions:

The City of Cotati will coordinate the collection of program information from the stakeholders and user groups. The City of Cotati will coordinate the review of 30%, 60% and 90% deliverables with city staff, stakeholders, and user groups.

The City of Cotati will provide structural, mechanical, and electrical engineering consultants to complete a schematic level review of the barn design.

The City of Cotati will provide a cost consultant or a General Contractor (pre-construction services) to assist with the construction cost budgeting process.

The City of Cotati will provide a site survey showing all site features, (topography, trees, driveways, existing structures, utilities, etc.) The survey should show site boundaries and all easements.

When required by the permit review process, the City of Cotati shall provide a geotechnical report.

ArchiLOGIX and Quadriga as part of our fixed fees will attend three (3) meetings to review the work in progress.

ArchiLOGIX and Quadriga will attend meetings as part of the 30%, 60% and 90% milestone submittals. Compensation to attend these meetings will be on an hourly basis.

Attendance by ArchiLOGIX and Quadriga at the final presentation of the Schematic Design phase is part of our fixed fees.

Reimbursable expenses are not part of our fixed or hourly fees.

Compensation
ArchiLOGIX’s fixed fee to complete the above scope of work (Part One and Two) $40,500.00 Quadriga’s fixed fee to complete the above scope of work (Parts One and Two) is $16,500.00 Total Combined Fee: $57,000.00
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City of Cotati
ArchiLOGIX Proposal/Agreement
Veronda-Falletti Ranch Barns and Site Improvements
January 16, 2024
ArchiLOGIX 15 Third Street, Suite C, Santa Rosa, CA 95401 (T) 707.919.0990 Attachments:

ArchiLOGIX Exhibit A-1 / Terms and Conditions
Quadriga Landscape Architect’s Proposal Agreement (with ALX) This agreement, including the above noted attachments, constitutes the entire Agreement between the parties. Please sign and return the original. Both parties must initial negotiated changes.

ACCEPTANCE
ArchiLOGIX, a California corporation City of Cotati
By:

Date: January 16, 2024
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EXHI BIT A-1

TERMS AND CONDITIONS
Date: January 16, 2024
The terms and conditions set forth below (the "Terms and Conditions") are incorporated into that certain Proposal Contract for Architectural Services (the "Agreement"), dated January 16, 2024, by and between, ARCHILOGIX, a California corporation ("ARCHILOGIX"), and City of Cotati. (the "Client"). The Terms and Conditions shall constitute a part of the Agreement and are hereby incorporated herein by reference. In the event of a conflict between the Terms and Conditions and the Agreement, the Terms and Conditions shall control. All terms used but not defined in the Terms and Conditions shall have the meanings ascribed to such terms in the Agreement. From and after the date of first set forth above, all references to the Agreement, including herein, shall be deemed to refer collectively to the Agreement and the Terms and Conditions.

EMPLOYEE RATES (HO URL Y)
Principal $225.00
Senior Project Manager $150.00
Project Manager $135.00
Project Architect $125.00
Job Captain $120.00
Planner $120.00
Designer $95.00
Administrative $75.00
Intern $50.00
Hourly rates vary according to employee experience and proficiency and may be adjusted from time to time to reflect current costs and changes in employee classifications. Overtime, for hourly employees if requested, shall be charged at 1.5x the standard hourly rate, depending upon the employee wage multiplier required by law.

CLIENT RESPONSIBILITIES:

The Client shall furnish information and shall review ARCHILOGIX work and provide decisions as expeditiously as necessary for the orderly progress of the Project and of ARCHILOGIX's services.

The Client names Damien O’Bid. as its agent, authorized representative, and contact person for all purposes under the Agreement.

The parties agree that they will execute such other instruments and documents as are or may become necessary or convenient to carry out the intent and purposes of the Agreement.

ARCHILOGIX agrees to strive to perform the services set forth in the Agreement in accordance with generally accepted professional practice, as applicable, in the same or similar localities, at the time the services are performed. ARCHILOGIX DISCLAIMS ALL OTHER WARRANTIES,

EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. ARCHILOGIX HAS NOT AUTHORIZED ANYONE TO MAKE ANY REPRESENTATION OR WARRANTY OTHER THAN AS PROVIDED HEREIN. THE FOREGOING AND THE LIMITATION OF REMEDIES SECTION BELOW STATES THE ENTIRE WARRANTY LIABILITY OF ARCHILOGIX.

SUBCONSULTANT EXPENSES: The fee for sub-consultants of ARCHILOGIX is at actual cost plus 10% to cover our overhead and administrative expenses. Typical sub-consultants may include:

Structural Engineer Geological Consultant Civil Engineer Mechanical Engineer Arborist Archaeological Consultant
Electrical Engineer Soils Consultant Traffic Consultant Landscape Architect Cost Consultant Energy Consultant
REIMBURSABLE EXPENSES: The Client shall reimburse ARCHILOGIX for incidental expenses incurred by ARCHILOGIX, or any subconsultant they may hire in the interest of the Agreement, at actual cost plus 10% to cover our overhead and administrative expenses. Reimbursable expenses include, but are not limited to reproduction, postage and handling of drawings and documents, long distance communications, fees 377 of 458
ARCHILOGIX 15 Third Street., Ste. C, Santa Rosa, CA 95401 (T) 707.919.0990 paid to authorities having jurisdiction over the Project, the expense of any additional insurance requested by the Client in excess of that normally carried by ARCHILOGIX or its subconsultants, and the following if authorized by the Client: travel expenses for work outside of the CITY OF SANTA ROSA, renderings and models, and the expense of overtime work requiring higher than regular rates. Reimbursable automobile travel mileage will be billed at the current IRS business standard mileage rate ARCHILOGIX REPRODUCTIONS: Photocopies: $.20 per standard B/W copy; $.50 for standard color sheet; $1.00 for 11x17 color sheet. All other types of ARCHILOGIX reproductions such as blueprinting, process camera, typesetting and printing shall be billed at the local vendor's current rate plus 10% to cover our overhead and administrative expenses.

FEES AND PAYMENTS: Fees for employee rates, subconsultant expenses, reimbursable expenses, and ARCHILOGIX reproductions shall be billed to the Client on a percentage of completion or on an as-performed basis as agreed by the parties. PAYMENT SHALL BE DUE AND PAYABLE UPON PRESENTATION. In order to defray carrying charges resulting from delayed payments, a finance charge at 1.5% per month shall be added to the unpaid balance after forty-five (45) days from the date of the ARCHILOGIX invoice.

COMMENCEMENT OF WORK: ARCHILOGIX's work will commence immediately upon receipt of your signed authorization to proceed. If notice to proceed is delayed beyond thirty (30) days, it is understood that the terms and conditions of the Agreement are subject to revision.

TERMINATION, SUSPENSION OR ABANDONMENT: Failure of the Client to make payments to ARCHILOGIX when due in accordance with the Agreement shall be considered substantial nonperformance and cause for termination. If the Client fails to make payment when due ARCHILOGIX for services and expenses, ARCHILOGIX may, upon seven (7) days written notice to the Client, suspend performance of services under the Agreement. Unless payment in full is received by ARCHILOGIX within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, ARCHILOGIX shall have no liability to the Client for delay, damage, loss of agency approvals; loss of financing, interest expenses, etc. caused the Client because of such suspension of service, and ARCHILOGIX shall have no further duties or obligations under the Agreement.

ADDITIONAL SERVICES: If ARCHILOGIX is requested by the Client to perform service or incur subconsultant expenses due to changes ordered by the Client, or to expand or modify the scope of services specified in the Agreement, the Client agrees to pay ARCHILOGIX in accordance with the Employee Rates and Subconsultant Expenses described above, and any other provisions of the Agreement.

INSURANCE AND PROFESSIONAL LIABILITY: ARCHILOGIX maintains insurance and will protect the Client from claims under the Workers' Compensation laws and from General Liability claims for bodily injury, death, or property damage which may arise from the negligent performance of ARCHILOGIX employees in the functions and services required under the Agreement. The Client hereby agrees that to the fullest extent permitted by law ARCHILOGIX total liability to the Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way relating to the Project, the site or the Agreement from any cause or causes, including but not limited to, ARCHILOGIX's negligence, errors, omissions, strict liability, breach of contract or breach of warranty, shall not exceed the total amount of ArchiLOGIX's insurance limits currently in-place. The parties further agree that, to the fullest extent permitted by law, neither party shall be liable to the other for any special, indirect or consequential damages. Both parties agree that it is impracticable or extremely difficult to determine the full range and extent of any damages that might be caused the Client from a breach of the Agreement by ARCHILOGIX at some unforeseen time in the future. Accordingly, the parties agree that it is in their best interests to quantify and limit the full range and extent of damages that may be awarded or due as a result of ARCHILOGIX's performance under the Agreement.

TITLE: It is understood and agreed that all work product including, without limitation, originals of all calculations, drawings, specifications, and other documents developed for the Project remain the property of ARCHILOGIX with all rights reserved.

SUCCESSORS AND ASSIGNS: No party may assign or delegate any rights or obligations under the Agreement without the prior written consent of the other party. Any assignment or purported assignment in violation of the Agreement shall be null and void. Subject to the foregoing, the Agreement shall be binding upon, and shall inure to the benefit of, Assignor and Assignee and their respective successors and assigns. No failure on the part of a party hereto or any of its agents to exercise, and no course of dealing with respect to, and no delay in exercising, any right, power or remedy hereunder shall constitute a waiver thereof and the waiver by any party of any right or remedy under the Agreement on any one occasion shall not be deemed a waiver of such right or remedy on any subsequent occasion.

INDEMNIFICATION: The Client shall defend, indemnify and hold harmless ARCHILOGIX and its directors, officers, shareholders, employees, contractors, subcontractors, agents or affiliates from and against any and all suits, actions, legal or administrative proceedings, claims, demands, actual damages, fines, punitive damages, losses, costs, liabilities, interest and attorneys' fees (including any such fees and expenses incurred in enforcing this indemnity) which, irrespective of ARCHILOGIX's negligence result from, arise out of, or are in any way connected with the acts or omissions of the Client, the Client's officers, directors, members, managers, partners, shareholders, employees, agents, contractors, subcontractors and all of their employees or agents. The Client's obligations set forth in this Paragraph shall survive the termination of the Agreement.

NOTICE: Any notice required or permitted under the Agreement shall be in writing and shall be delivered to the party at the address set forth on the signature page, or at such other address as such party may designate by ten (10) days' advance written notice to the other parties. Notice shall be deemed effective upon actual receipt, upon one (1) business day after being sent by overnight courier, or upon three (3) business days after being sent by registered or certified mail, return receipt requested. 378 of 458
ARCHILOGIX 15 Third Street., Ste. C, Santa Rosa, CA 95401 (T) 707.919.0990 GOVERNING LAW; VENUE: The Agreement shall be governed by the laws of the State of California as applied to agreements among California residents entered into and to be performed entirely within California. The parties hereby acknowledge and agree that the Agreement was made in Sonoma County, California, and hereby consent to the exclusive jurisdiction and venue of such county. If any legal action is instituted in connection with the Agreement, the prevailing party or parties shall be entitled to reasonable attorney's fees in addition to all other recoverable costs and damages.

DISPUTE RESOLUTION: If any claim, controversy, or dispute of any kind whatsoever (a "Dispute") shall arise among the parties (including their subsidiaries and affiliates) in connection with, relating to, or arising out of the Agreement or any other agreement contemplated hereby, including without limitation, the interpretation, performance, non-performance, or termination hereof or thereof, the parties shall initially attempt to settle such Dispute through mutual discussion. Such request shall be made by any party hereto by written notice to the other parties referencing this provision. If such Dispute has not been resolved through mutual discussion within thirty (30) days following such notice, such Dispute shall be settled by binding arbitration in Sonoma County, California, through The Arbitration and Mediation Center ("AMC") or such other mediation service or individual mediator mutually agreeable to the parties, prior to any recourse to arbitration. Arbitration shall be conducted in accordance with the California Arbitration Act, section 1280-1294.2 of the California Code of Civil Procedure, provided such rules are not inconsistent with the express provisions set forth in the Agreement. Arbitration shall be conducted by one (1) arbitrator with AMC's panel or such other arbitrator mutually agreeable to the parties, and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction thereof.

Discovery may be conducted if determined necessary or appropriate by the arbitrator but shall limit such discovery to the minimum necessary for preparation of the parties' prosecution and defense of any claim made in arbitration. Costs of arbitration (including attorneys' fees and expenses) shall be made a part of the arbitrator's award to the prevailing party.

CONSTRUCTION: The titles and subtitles used in the Agreement are used for convenience only and shall not be considered in construing or interpreting the Agreement. Every covenant, term, and provision of the Agreement shall be construed simply according to its fair meaning and not strictly for or against any party. All words used herein will be construed to be of the gender or number the circumstances require. Terms that are not specifically defined herein shall be given their ordinary meaning. Whenever possible, each provision of the Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of the Agreement shall be or become prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity without invalidating the remainder of such provision or the remaining provisions of the Agreement
FORCE MAJEURE: Neither party shall be liable for any damages, including liquidated damages, for delays in performance or failure to perform its obligations under the Agreement due to unforeseeable events beyond such party's control and without the fault or negligence of such party, including without limitation, acts of God, acts of government, strikes, and unusually severe weather.

LIMITATION OF LIABILITY: the Client hereby agrees that, to the fullest extent permitted by law, ARCHILOGIX's total liability to the Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Project or the Agreement from any cause or causes including but not limited to ARCHILOGIX's negligence, errors, omissions, strict liability, breach of contract or breach of warranty shall not exceed the total compensation due to ARCHILOGIX's under the Agreement. Additionally, the Client hereby agrees that to the fullest extent permitted by law, ARCHILOGIX shall not be liable to the Client for any special, indirect or consequential damages whatsoever, whether caused by ARCHILOGIX 's negligence, errors, omissions, strict liability, breach of contract, breach of warranty or other cause or causes whatsoever, including but not limited to, loss of use of equipment or facility, and loss of profits or revenue. The liability limits set forth in this Paragraph shall survive the termination of the Agreement.

ENTIRE AGREEMENT: The Agreement, including any exhibits attached hereto and any other agreements and schedules to be entered into in connection with the transactions contemplated hereby, constitutes and embodies the entire understanding and agreement of the parties hereto relating to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings of the parties hereto, whether written or oral.

COUNTERPARTS. The Agreement (including the Terms and Conditions) may be executed in any number of counterparts.

ARCHILOGIX: City of Cotati
By: ________________________________ By: ________________________________ (signature) (signature)
Peter Stanley ___________________________________
(print name) (print name)
President ___________________________________
(title) (title)
Address for Notice: Address for Notice:
15 Third Street, Suite “C” ______________________
Santa Rosa, CA 95401 ______________________
______________________
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1212 4th street | studio k | santa rosa, ca 95404 | tel. 7 0 7 . 5 4 6 . 3 5 6 1 | quadriga-inc.com QUADRIGA landscape architecture and planning, inc.
s a c r a m e n t o | s a n t a r o s a

PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICES
Date: January 12, 2024
Project: Veronda- Falletti Ranch -Schematic Design
Cotati, CA
Client: ArchiLOGIX
15 Third Street, Suite C
Santa Rosa, CA 95401
Contact: Mitch Conner
[email protected]

GENERAL PROJECT SCOPE
We are excited to be building on the concept and outreach work previously completed for the Veronda Falletti Ranch. We understand this design phase will progress the site and building program and design to refine the vision for further outreach and fund-raising opportunities.

Quadriga will work closely with the design team to further develop the programing for outdoor spaces and will develop a plan for use in City facilitated public outreach and fundraising.

SCOPE OF SERVICES
Part I.

SCHEMATIC DESIGN Estimated duration: Two months .

Work with the Design team and to develop a site concept for review and input by the Community.
a. Site visit — Visit site to review work completed since 2021 b. Draft Schematic — Refine the program for landscape elements as identified in previous stakeholder meetings. Working from previous concept drawing further refine and develop schematic drawing to include:
i. Livestock demonstration pens with viewing /educational area for all ages ii. Multipurpose barn and adjacent outdoor event spaces. iii. Historic elements strategy
c. Meetings - Attend meetings at Architect’s office or at City with design team to develop schematic design. (3 meetings)
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Veronda-Falletti Ranch
Quadriga Inc. 1/12/2024

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d. Deliverables —One pdf copy of the Concept plans and an electronic file in AutoCAD 2022 format at 30%,60% ,90%+100% complete.

Part II.

ESTIMATE OF PROBABLE CONSTRUCTION COSTS ( OPTIONAL) .

To be provided on a Time and Materials basis as requested a. Work with the Design team to develop landscape related probable construction costs for budgeting purposes.

Part III.

OUTREACH MEETINGS (OPTIONAL) .

To be provided on a Time and Materials basis as requested a. Public meeting support and materials can be provided on a time and materials basis.

ASSUMPTIONS AND OUT OF SCOPE ITEMS
Items not covered in Quadriga’s Scope of Services, and assumptions related to Quadriga’s work are indicated as follows:

A. Topographic Surveys - By others
B. Boundary Surveys and Easements - By others
C. Geotechnical Reports - By others
D. Project Schedule - Project schedule indicating milestones and anticipated completion dates of construction by others.

E. Existing Site Utilities - Information pertaining to existing site utilities and proposed improvements by others.

F. Meetings - Meeting locations are assumed to be held at the site or in Santa Rosa or Cotati.

Travel time for additional meetings not included in basic Services scope and held outside the City will be billed to the Client at basic hourly rates and mileage.

G. Reimbursable Expenses — Deliverables beyond those identified in the scope of services.

Blueprint, photocopying, plotting, renderings, models, photography, special shipping and delivery service as requested by the Client, design team consultants and Town. These items will be charged at cost.
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FEE SCHEDULE
Part Task Compensation
I. Schematic Design $15,720
II. Probable Construction Costs T+M
III. Public Outreach Support T+M
Work is proposed on a fixed fee basis, unless otherwise noted.

For requested services outside of the proposed scope of work, Quadriga will submit an additional services proposal for review by the Client. Additional work will not be performed or compensated for without signed acceptance of the proposal.

HOURLY RATE SCHEDULE
Principal Landscape Architect $205.00 per hour
Senior Landscape Architect $160.00 per hour
Project Manager $150.00 per hour
Designer/CADD $120.00 per hour
Reproduction & Reimbursables Cost
Mileage $0.67/mile
NOTICE:

Landscape architects are licensed by the California Board of Architectural Examiners. Any questions concerning a landscape architect may be referred to the board at:

Landscape Architects Technical Committee
2420 Del Paso Road, Suite 105,
Sacramento, CA 95834,
Phone: (916) 574-7220
California Registered Landscape Architect #5226
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: CONSIDERATION OF A RESOLUTION TO DETERMINE 120 E. COTATI AVENUE AS EXEMPT SURPLUS LAND AND

DIRECTING STAFF TO MOVE FORWARD WITH ISSUANCE

OF AN REQUEST FOR QUALIFICATIONS FROM

DEVELOPERS INTERESTED IN DEVELOPING THE

PROPERTY
Date: February 13, 2024
Written by: Noah Housh, Director of Community Development Recommendation
It is recommended by the Community Development Department that the City Council adopt a resolution determining that the three parcels located at 120 E Cotati Avenue are exempt surplus land under the Surplus Land Act under Government Code 54221(f)(1)(F), adopt a motion authorizing the issuance of a separate notice that the property is exempt surplus land under Government Code 54221(f)(1)(A), and provide direction on the draft Request for Qualifications (RFQ) for developers interested in developing the property and authorize staff is issue the RFQ once finalized.

Background
In 2021, the City of Cotati approved a three-story mixed-use project consisting of 27 residential units and 10,400 square feet of commercial space on three parcels totaling 0.86 acres at 120 E.

Cotati Avenue. This project was never built.

On March 1, 2022, Steve Leonard of Northbay Housing filed an SB 35 development application proposing to develop a 5-story, 60-foot tall, 70-unit multi-family housing project on the three parcels located at 120 E Cotati Avenue.

In summer of 2023, while still in the SB 35 review process, Mr. Leonard indicated an interest in selling the property.

On December 12, 2023, following a closed session discussion, the Cotati City Council directed 383 of 458
staff to initiate purchase of the property at 120 E. Cotati Avenue with funding sourced from the Affordable Housing Fund. The City took ownership of this property in late December 2023.

Analysis/Discussion
Surplus Land Act
Given the funding source of the purchase of 120 E. Cotati Avenue, any future development of the site sponsored by the City must include affordable housing. Therefore, staff recommends issuance of a Request for Qualifications (RFQ) to affordable housing developers who may be interested in partnering with the City to develop the site. However, the Surplus Land Act provides regulations for how agencies dispose of and inventory publicly owned properties, with the goal that any land not needed for public use be used to promote affordable housing.

Generally, under the Act, there are three types of land: land necessary for agency use, land no longer necessary for agency use but exempt from most provisions of the Act ("exempt surplus land"), and land no longer necessary for agency use that is not exempt ("surplus land").

When the land is not necessary for agency use, but prior to any action towards disposition, the local agency must declare the land as either surplus or exempt surplus land at a regular, public meeting. "Disposition" includes the sale or lease of land. The decision that the land is either surplus or exempt surplus must be supported by written findings and a copy of the written findings for an exemption must be sent to HCD by the local agency at least 30 days before the sale or lease of the land. As identified in the resolution, the City anticipates negotiating the sale or lease of the Site for the use as a housing development that meets the requirements of Government Code Section 37364, in accordance with Government Code (GC) Section 54221(f)(1)(A), or for use as a housing development on land that is put out to open, competitive bid in accordance with the normal process for non-exempt property under the Surplus Land Act.

However, it is advantageous for the City to proceed with development of the property as “exempt surplus” land, as it will provide the ability to retain mixed use and more flexible and streamlined development procedures.

Specifically, if the proposed use of the property meets the requirements under GC Section 54221(f)(1), the local agency may declare the land as “exempt surplus”, and the disposition is not subject to additional requirements under the Act. There are eleven exemptions with the anticipated exemption identifying eligible exempt projects. The envisioned mixed-use project at 120 East Cotati Avenue appears to be qualifying exempt surplus land in accordance with GC 54221(f)(1)(A) and GC 54221(f)(1)(F).

The following is a summary of the key requirements for both exemptions:
(f)(1)(A) • 80 percent of the parcel area must be used for housing • 40 percent of the units “shall be affordable to households whose incomes are equal to, or less than, 75 percent of the maximum income of lower income households, and at least half of which shall be affordable to very low-income
households.”
(f)(1)(F) • 100% affordable to “low or moderate income” families. 384 of 458
• Ancillary “commercial ground floor uses” allowed.
• At least 75% of the units must be “lower income.”
• 55 year restrictions for rental housing.
• Requirements must be contained in a deed restriction
A full summary of potential exemptions and related requirements is attached for reference. Prior to issuance of the RFQ, the procedural requirements to deem the property as “exempt surplus land” will be initiated to ensure compliance with the Surplus Land Act and provide certainty around development requirements for potential developers interested in engaging with the City.

This includes providing HCD with the resolution determining exempt surplus land in accordance with GC 54221(f)(1)(F) and the notice of exemption under GC 54221(f)(1)(A). Both exemptions are proposed so there is more flexibility to meet the development goals of the City Council and have a viable project that can be built.

On February 5, 2024, HCD responded to City staff about the property's status under the Surplus Land Act. HCD responded that the property is eligible for an exemption if certain characteristics listed under GC 54221(f)(2) don't apply to the property. The property is not within a coastal zone, adjacent to a historical unit of the State Parks System, listed on, or determined by the State Office of Historic Preservation to be eligible for, the National Register of Historic Places, or within the Lake Tahoe region. Therefore, the attached draft resolution includes this determination.

Request for Qualifications
Once a determination regarding the appropriate disposition process is confirmed, staff intends to request interested developers provide summaries of their qualifications to develop the property at 120 E. Cotati Avenue in keeping with the goals and objectives of the City. These qualification statements will then be used to select a partner with which the City can move forward to develop the site. Staff is seeking input on the specific goals and objectives identified in the RFQ to ensure these are accurately communicated.

Specifically, staff are requesting Council input about the desired levels of affordability, the overall anticipated number of units and the implementation of the approved project design, or a new design which will require a separate entitlement process. These areas in the draft RFQ are highlighted in green.

Provided that the City Council provides direction to staff to finalize and issue the RFQ, staff will evaluate the responses from affordable housing developers and return with a recommendation to City Council.

Financial Considerations
Issuance of an RFQ to seek qualified development partners is not anticipated to have any significant direct impacts on the general fund, other that the significant staff time required to draft the documents and administer the Surplus Land Act and RFQ processes. Specifically, some project related billing from the City Attorney’s office will be necessary to ensure all requirements are met. However, all dedicated time is anticipated to be within adopted FY 23/24 budget.
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Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378. Future development of the project site will require separate environmental analysis under CEQA.
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Matrix of Surplus Land Act Exemptions
The following matrix outlines the exemptions to the Surplus Land Act requirements.

In particular, Government Code section 54222 contains various definitions of what constitutes “surplus land.” If land is not “exempt surplus land,” the agency, prior to disposing of it, must notify certain agencies of the property’s availability and provide them an opportunity to negotiate in good faith. There is no requirement that the agency reach agreement with the responders. But, if it does not and later sells the property and more than 10 units are built on it, at least 15% of the units must be affordable to “lower income” households.

Most exemptions require the agency to adopt a resolution declaring the property after submitting the resolution to HCD for its review. However, SB 747 established a simplified notice and comment process for some of the exemption (designated with “Notice” in the matrix), where the agency simply publishes a notice, notifies the SLA agencies, and accepts public comment. (See Gov. Code, § 54222, subd. (b)(4).) 387 of 458
54222(f)
Exemption
Summary of requirements Process1 Application to 120 E. Cotati (f)(1)(A) • Must comply with Government Code section 37364, which requires:
• 80 percent of the parcel area must be used for housing • 40 percent of the units “shall be affordable to households whose incomes are equal to, or less than, 75 percent of the maximum income of lower income households, and at least half of which shall be affordable to very low income
households.”
• Regulatory agreement must require affordability for “longest feasible time.”
Notice Applicable.
(f)(1)(B) • Less than 0.5 acres
• Not contiguous to public agency owned land used for open space.

Notice Inapplicable. The subject property is
more than 0.5 acres (being
approximately 0.85 acres).
(f)(1)(F) • 100% affordable to “low or moderate income” families. • Ancillary “commercial ground floor uses” allowed.
• At least 75% of the units must be “lower income.”
• 55 year restrictions for rental housing.
• Requirements must be contained in a deed restriction
Resolution Applicable.
(f)(1)(G) • “Open, competitive solicitation process” with SLA agencies (see Gov. Code, § 54222, subd. (a)) invited to participate. • Must be more than 1 and less than 10 acres.
• Must include at least 300 units.
• At least 25% of the units must be “lower income.”
• 55 year restrictions for rental housing.
• Requirements must be contained in a deed restriction
Resolution Inapplicable. Parcel is less than 1
acre.
1 Most exemptions require the agency to adopt a resolution declaring the property after submitting the resolution to HCD for its review. However, SB 747 established a simplified notice and comment process for some of the resolutions (designated with “Notice” in the matrix), where the agency
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(f)(1)(H) • 10 or more acres disposed to a single buyer pursuant to an agency adopted plan.
• “Open, competitive solicitation process” with SLA agencies (see Gov. Code, § 54222, subd. (a)) invited to participate. • Must include the greater of 300 units or 10 times the number of acres (not to exceed 10,000).
• 25% of the units must be “lower income households.”
• Rental housing must be restricted for 55 years.
• Requirements must be included in deed restrictions.

Resolution Inapplicable. Parcel is less than 1
acre.
(f)(1)(I) • “Mixed-use” development in which at least 25% of the units are restricted to “lower income households.”
• At least 50% of the total square footage of the new construction must be residential
• Rental housing must be restricted for 55 years.
• Requirements must be included in deed restrictions.
• The development may not be in an “urbanized area.”
Resolution Inapplicable. Cities are considered
“urbanized areas.”
(f)(1)(R) • Land transferred to a land trust that will be used for rental or owner-occupied housing
• Must be used only by “qualified persons” under Revenue and Taxation Code section 214.18(c)(6) (“low or moderate income” for owner-occupied and “low income” for rental).

Resolution Applicable.
5555152.2
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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI DECLARING

PROPERTY OWNED BY THE CITY TO BE EXEMPT SURPLUS LAND

IN ACCORDANCE WITH THE SURPLUS LAND ACT
(120 EAST COTATI AVENUE)

RECITALS
WHEREAS, the City of Cotati (the “City”) is a municipal corporation organized and existing under the provisions of the California Government Code Section 34000 et seq.; and WHEREAS, the City is empowered to manage and dispose of real property owned by the City; and
WHEREAS, pursuant to the California Surplus Land Act, codified at California Government Code Sections 54220-54233 (the “Act”), local agencies such as the City must declare any real property they own as either “Surplus Land” or “Exempt Surplus Land” prior to any disposition, including sales, certain leasing or options to lease transactions, of the property; and
WHEREAS, the City is empowered to sell or engage in certain leasing transactions of property declared as exempt surplus land as explicitly listed in California Government Code Section 54221(f)(1); and
WHEREAS, the prospective sale or lease covered by this Resolution is subject to separate review and consideration by the City and is not considered final or approved unless or until the City Council of the City of Cotati is presented with a separate hearing item for the sale or lease that includes review, evaluation and clearances under all applicable City policies, procedures, and the requirements of all applicable laws including, without limitation, the California Environmental Quality Act; and
WHEREAS, the City is the owner of real property located at 120 East Cotati Avenue, in the City of Cotati, California, which is approximately .85 acres of unimproved real property located at the southwest corner of E. Cotati Avenue and Charles Street, designated as Sonoma County Assessor Parcel Numbers 144-274-002, 144-274-014 and 144-274-015 (the “Site”); and WHEREAS, none of the characteristics of Government Code Section 54221(f)(2) apply; 120 E. Cotati Avenue is not located within a coastal zone; adjacent to a historical unit of the State Park System; listed on, or determined to tbe eligible for, the National Register of Historic Places or within the Lake Tahoe region; and
WHEREAS, the City anticipates negotiating the sale or lease of the Site for the use as a housing development that meets the requirements of Government Code Section 37364, in accordance with Government Code Section 54221(f)(1)(A), or for use as a housing development 390 of 458
on land that is put out to open, competitive bid in accordance with the requirements of Government Code Section 54221(f)(1)(F)(i); and
WHEREAS, the City Council of the City of Cotati has reviewed this Resolution and now desires to declare the Site as “Exempt Surplus Land” as that term is defined in California Government Code Section 54221(f)(1)(A) or 54221(f)(1)(F) based on the findings and justifications contained in this Resolution, in particular that the purchaser will be required to develop a project that is consistent with either Government Code Section 54221(f)(1)(A) or 54221(f)(1)(F).

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cotati:

Section 1. The above recitals are true, correct and are specifically incorporated in and made a substantive part of this Resolution.

Section 2. The City Council of the City of Cotati hereby declares that the Site is “Exempt Surplus Land” in accordance with the terms, requirements, and provisions of the Act, and based on the findings contained in this Resolution for the Site. If the City elects to dispose of, by sale or lease, additional properties not included in this Resolution, the City will, in advance of any contemplated transactions, consider and vote on a subsequent resolution that includes the requisite property-specific findings in conformance and compliance with the terms, requirements and provisions of the Act.

Section 3. The City Manager or his designee is hereby directed to send a copy of this Resolution to the California Department of Housing and Community Development in accordance with the requirements of Section 400(e) of the Surplus Land Act Guidelines, dated April 2021, and the Guide to Exemptions from the Standard Surplus Land Act Process for Local Agencies issued by the California Department of Housing and Community Development dated July 2022.

Section 4. This Resolution has been reviewed in accordance with the requirements of the California Environmental Quality Act (California Public Resources Code Section 21000 et seq. and Title 14 of the California Code of Regulations Section 15000 et seq.) (“CEQA” and the “CEQA Guidelines,” respectively). City staff have determined that the designation of the Site as “Exempt Surplus Land” does not have the potential for causing a significant effect on the environment and is, therefore, exempt from review under CEQA Section 21080 and CEQA Guidelines Section 15060(c)(3) because it is not a project as defined in CEQA Section 21065 and CEQA Guidelines Section 15378. Moreover, adoption of this Resolution does not have the potential to result in either a direct physical change or a reasonably foreseeable indirect physical change to the environment. If and when the Site is sold or leased for use by prospective tenants, and if the prospective purchaser or tenants propose a use for the Site that requires the issuance of a discretionary permit from an agency with land use authority and control over the Site, that future use, and the associated discretionary permit(s) will be reviewed and analyzed in accordance with the requirements of CEQA and the CEQA Guidelines. 391 of 458
Section 5. The City Manager or his designee is hereby authorized to do all things which he may deem necessary and proper to effectuate the purposes of this Resolution, and any such actions previously taken are hereby ratified and confirmed.

Section 6. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED AND ADOPTED the 13th day of February 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By________________________________
Mayor
City of Cotati
ATTEST:

By____________________________
Kevin Patterson, Deputy City Clerk
City of Cotati
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City of Cotati
Request for Qualifications
Affordable Housing Development
For 120 E. Cotati Avenue
Location: 120 E. Cotati Avenue, Cotati, CA 94931
Released: February 20, 2024
Due: 5:00 pm PT on March 26, 2024
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1 394 of 458
City of Cotati 120 E. Cotati Ave RFQ 2

CITY CONTACT
Noah Housh, Director
Community Development
City of Cotati
201 W. Sierra Ave
Cotati CA, 95931
[email protected]
707-665-3635

PROJECT WEBSITE
https://www.cotaticity.org/Bids.aspx

RFQ SCHEDULE AND SUBMISSION INSTRUCTIONS
The following Request for Qualifications (RFQ) timeline is provided for the Respondent’s scheduling information but is subject to change at the City’s discretion.

Activity Date
Request for Developer Qualifications Released February 20, 2024 RFQ Questions and Requests for Clarifications Due March 5, 2024 5:00PM Pacific Time
City Response to RFQ Questions/Clarifications March 11, 2024 RFQ Submittal Deadline March 26, 2024
5:00PM Pacific Time
Parties responding to this RFQ (“Respondent(s)” or “Respondent Team(s)”) must submit their response via email to [email protected]. The City must receive responses to this RFQ through a Statement of Qualifications (SOQ) no later than the deadline listed above.

It is the Respondent's sole responsibility to ensure that the SOQ is received by the City before the deadline listed above. All emails sent by a Respondent will be time-stamped based on the time of receipt of such email.

SOQs must incorporate the Program Principals and Objectives listed below into the responding submittals. The page limit for the SOQ without exhibits is 15 pages; there is no page limit for exhibits.

All questions and/or requests for clarification should be sent to the City contact’s email 395 of 458
City of Cotati 120 E. Cotati Ave RFQ 3
address. The City will respond to questions and/or requests for clarification by emailing one attachment containing all questions and requests for clarification received by the deadline, along with an answer for each, via bcc to the email address(es) which submitted the questions and/or requests for clarification by the applicable deadline on March 11, 2024. This summary of questions and responses will also be appended to the City’s RFQ website on the same date.

DISCLAIMER
The City obtained the information contained in this RFQ from sources deemed reliable; however, the City makes no guarantees, warranties, or representations, nor expresses or implies any opinion concerning the accuracy or completeness of the information provided. It is furnished solely as an aid to interested parties. Interested parties are responsible for undertaking all necessary investigations on and off the City property to determine the suitability of the property for interested party’s intended use.

INTRODUCTION
The City is pleased to issue this RFQ for respondents capable of developing affordable housing on the City-owned property located at 120 E. Cotati Avenue in this RFQ, that will be consistent with and help fulfill state, regional, and local housing and development goals. 120 E. Cotati Avenue is a prime downtown development site in the heart of Cotati, consisting of three parcels with multiple public street frontages (APN 144-274-002, -014 & -015), collectively consisting of approximately 0.86 acres. Development of the site has been identified as a critical element of the community vision laid out in the Downtown Specific Plan, and the City’s certified 6th Cycle Housing Element. In 2021, the City entitled the site with a three story mixed use project consisting of 27 residential units and 10,400 square feet of commercial space. Separately, Section 3.5 of the 2023 City’s Housing Element identified the site’s realistic capacity as 56 affordable housing units, split across the Low-Income and Moderate-Income categories. As such, when the site came available, the City made the decision to utilize affordable housing funds to purchase the properties.

This RFQ is a City effort to address housing affordability throughout Cotati through the construction of the entitled project referenced in Exhibit B, or an alternative conceptual project to be proposed by the respondents that seeks to implement the project principals and objectives identified below.

The City expects to evaluate the responding SOQs and then, provided that a) one or more SOQs are sufficient, and b) the City wishes to move forward with development of the site, the City intends to enter into an Exclusive Negotiating Agreement (ENA) and/or Lease Option Agreement (LOA) with the Respondent whose qualifications and development proposal the City deems best suited to the Principles and Objectives described in this RFQ. Successful completion of negotiations will lead to the execution of a development and disposition agreement or similar regulatory agreement to allow the development and use of the site for affordable housing.

More details on the location and description of the City-owned property included in this RFQ is in Exhibit A.

PROGRAM PRINCIPLES AND OBJECTIVES
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City of Cotati 120 E. Cotati Ave RFQ 4
The lack of affordable housing across California is a matter of vital statewide importance and the City is working to expand housing opportunities through a combination of innovation and cooperation between the public and private sectors. While housing affordability is paramount, the City recognizes that this program presents an opportunity to leverage development for multi-benefit outcomes.

To help meet the affordable housing needs of the City of Cotati, and in alignment with other priorities identified in the City’s 6th Cycle Housing Element and Downtown Specific Plan, the City is seeking SOQs from Respondents who can demonstrate the capacity, creativity and commitment to support the Principles and Objectives listed below through development of the City owned property. Should the site move forward to the ENA phase, these Principles and Objectives will be critical to successfully moving to a development agreement with the City. 1) Affordability: Maximize depth and breadth of affordability to best meet the City’s affordable housing goals, while maintaining financial feasibility. City Council input needed on the goals of the future development. Maximize affordability? Unit Count? Implement approved project design?
2) Financing Security and Innovation: Implement financing models which ensure project viability, finance-ability, and ultimate development of the site within a reasonable timeframe. The City is open to low-cost ground leases or purchase options as a vehicle to support development of the property. Further, the City is supportive of exploring creative financing mechanisms as discussed in the Program 1-7 of the City of Cotati certified Housing Element.
3) Accessibility: Provide accessible housing by meeting or exceeding the requirements of the California Building Code and local requirements regarding universal design principles.
4) Sustainability and Resiliency: Incorporate local emphasis on sustainable construction, energy consumption and ecological resilience, including Electric Vehicle Charging, decarbonized energy use, and programs to leverage transportation options and La Plaza Park improvements.
5) Construction Innovation and Cost Efficiency: Explore the extent to which innovative construction technology and/or other cost-saving measures can be incorporated at this location resulting in reduced total project costs, reduced construction duration, and/or improved building performance while maintaining quality of construction.
397 of 458
City of Cotati 120 E. Cotati Ave RFQ 5
6) Inclusion of Commercial Square Footage into the Project Design: Although the primary use of the site should be residential, the City finds that maintaining some commercial elements, especially along the La Plaza Street frontage, as critical to the future success of the project and the City’s downtown. As such, it is expected that Respondents seek to maintain the mixed-use designation through the incorporation of commercial uses and features in the future project, such as a community or library space.
7) Outreach, Partnership, and Collaboration: Integrate local stakeholder, government and community input through a meaningful public participation process and conversation so that the proposed development addresses local concerns.
8) Equity: Incorporate meaningful measures into the project that will achieve measurable equity outcomes that provides housing to all. Examples include but are not limited to construction-related programs, commercial tenant programming, and/or ownership partners.
9) Respondent Capacity: Demonstrate the Respondent’s financial capacity and development experience necessary to successfully implement the envisioned plans, and to overcome possible setbacks in the development process. 10)Quality Architecture and Contextual Design: Deliver a project that meets generally accepted principles of the City’s Downtown Specific Plan architectural design expectations, and that takes nearby services, transportation, amenities, and planned improvements into consideration.
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City of Cotati 120 E. Cotati Ave RFQ 6

THE IDEAL RESPONSE TO THIS RFQ
The City seeks responses that:
• Are clear, concise, and to-the-point. Respondents are requested to avoid inclusion of extraneous marketing materials, overly detailed specifications, and other materials that increase the size of the submittal without providing meaningful additional information about Respondent's vision and implementation of the project objectives.
• Articulate a clear understanding of the City’s Program Principles and Objectives as listed above and demonstrate capacity for achieving them. • Demonstrate the Respondent’s capabilities and prior experience in delivering quality development projects on-time and within budget.

EVALUATION CRITERIA AND SUBMISSION REQUIREMENTS
An evaluation panel will identify the most qualified responses to this RFQ.

The City will invite selected Respondent Teams to a panel interview based on an evaluation of the following required elements.
1) Respondent Team Introduction
a) Provide an introduction to the Respondent Team that clearly identifies: the Team’s form of organization (LLC, partnership, etc.) and business headquarters, all equity partners or participants, and any involvement in the control over the Developer entity by such parties and any non-equity members. The complete Respondent team should be established as an integrated group prior to submitting the SOQ. b) If there is more than one proposed developer entity, identify the nature of the affiliation between the proposed developer entities, including roles and responsibilities and summary points on any agreements between the parties in pursuing the Project.
c) Identify the Respondent team principals and those authorized to execute and bind the team to an agreement. Include the name and/or title of the person who will be authorized to execute the ENA, LOA, ground lease, and/or regulatory agreement between the Respondent and the City. Include a brief biography for each principal member of the Respondent Team.
2) Demonstration of Experience
a) Evaluation Criteria: The overall track record of the Respondent Team (including the development company and its proposed project manager and any proposed contractors and partners) in planning, financing, developing, managing, and maintaining applicable development projects, including experience developing 399 of 458
City of Cotati 120 E. Cotati Ave RFQ 7
affordable housing in California.
b) Submission Requirements:
i) Describe the most recent and/or relevant development projects undertaken by Respondent Team, with information that includes the project name, project location, year completed, project value at completion, financing methodology and other relevant information such as whether any project was developed pursuant to a ground lease, purchase, etc. If Respondent is a group of developers, the history and qualifications of each should be provided. Highlight developer qualifications for the Low-Income Housing Tax Credit program or other state or federal funding programs and experience in the locality or region in which the site(s) is located.
ii) Provide three project references that the City can contact. The project references should be for projects that are similar to the project envisioned in the SOQ. Project references should be able to confirm the Respondent’s claims of past success in the entitlement and discretionary approval process, participation in public-private joint development partnerships, financing of affordable housing projects, community engagement, use of innovative design or modular construction, and/or continued management of developments. iii) Provide a portfolio of similar projects that are now complete and stabilized, including projects with similar financing requirements that were completed within the past three years, to illustrate Respondent’s ability to obtain equity and debt financing (including “soft debt”) for the Project.
3) Capacity for achieving Program Principles and Objectives a) Describe your intended plan for incorporating the Program Principles and Objectives into the project site.
4) Demonstration of Financial Capacity
a) Evaluation Criteria: The financial capacity of Respondent Team to complete and manage the Project, including demonstrated abilities in financial innovation, adaptability, and command of emerging opportunities.
b) Submission Requirements:
i) Provide a statement describing the Respondent’s experience and track record in securing funding for affordable projects.
ii) Describe the conceptual approach to obtaining financing for the Project. 5) Conceptual Plan
a) Evaluation Criteria: The conceptual development plan description and the ability of that plan to meet the Program Principles and Objectives as described in this RFQ. b) Submission Requirements:
i) Provide a conceptual description of the uses and site programing you envision, including any characteristics you envision such as unique design features, sustainable materials, innovative housing types, onsite or offsite improvements, 400 of 458
City of Cotati 120 E. Cotati Ave RFQ 8
etc.
6) Additional Requirements and Representations
a) Evaluation Criteria: NA
b) Submission Requirements:
i) In their SOQs, Respondents must include an exhibit which identifies all of the following, as applicable, if any of them occurred within five years of the submission of the SOQ: defaults, any judgments, court orders, pending litigation, contractual disputes, violation notices, or other matters reflecting a violation of applicable regulations related to the operations or projects undertaken by the Developer entity or any of its individual members or affiliates exercising direct or indirect control over the development entity, including all key persons on the Respondent team.
ii) Respondents must certify the completeness of the information provided in their SOQ. The omission of information that the City deems material (determined in its sole discretion) will result in the SOQ being deemed non-responsive. iii) Provide detail for any assessed and/or outstanding CDLAC and/or CTCAC Negative Points and/or outstanding HCD compliance issues.

Surplus Land Act Requirements
City staff has engaged with the State Department of Housing and Community Development (HCD) regarding how the Surplus Land Act requirements affect the disposition and development of the project site. The results of this engagement are that the property is exempt from the requirements of the Surplus Land Act, given that the anticipated project will be exempt in accordance with Government Code Sections 54221(f)(1)(A) and 54221(f)(1)(F).
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City of Cotati 120 E. Cotati Ave RFQ 9
402 of 458
EO N-06-19 RFQ No. 1-21

EXHIBIT LIST
EXHIBIT 1. 120 E. Cotati Avenue Property Details
EXHIBIT 2. La Plaza View Project Entitlement Documents
EXHIBIT 3. Phase 1 Environmental Report
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EXHIBIT 1. – 120 E. Cotati
Avenue Property Details
120 E. Cotati Avenue consists of three parcels with multiple public street frontages (APN 144-274-002, -014 & -015), totaling approximately 0.86 acres.

The site is located within the La Plaza District of the City’s Downtown Specific Plan.

Downtown Specific Plan
https://www.cotaticity.org/221/Downtown-Specific-Plan
Certified 6th Cycle Housing Element
https://www.cotaticity.org/DocumentCenter/View/1444/Certified-Housing-Element Cotati Municipal Code
https://www.codepublishing.com/CA/Cotati/#!/Cotati17/Cotati17.html 404 of 458
EXHIBIT 2. – La Plaza View Project Entitlement
Documents
COAs
Project Plan Set
405 of 458
EXHIBIT 3 – Phase 1 Environmental Report
406 of 458

INDEX TO DRAWINGS

COTATI, CALIFORNIA
3D AREA CONTEXT MAP
8160 LaPLAZA & 150 E. COTATI AVENUE
Prepared by:

DESIGN REVIEW DRAWINGS

LA PLAZA - MIXED USE PROJECT
DECEMBER 15, 2020

PROJECT STATISTICS
COVER - 3D AREA CONTEXT MAP, PROJECT STATISTICS
A1.1 - PROPOSED SITE PLANA2.1 - BLDG. I PROPOSED FLOOR PLANSA2.2 - BLDG. II PROPOSED FLOOR PLANSA2.3 - BLDG. II PROPOSED FLOOR PLANSA3.1 - BLDG. I PROPOSED EXTERIOR ELEVATIONSA3.2 - BLDG. I PROPOSED EXTERIOR ELEVATIONSA3.3 - BLDG. II PROPOSED EXTERIOR ELEVATIONSA3.4 - BLDG. II PROPOSED EXTERIOR ELEVATIONSA3.5 - BLDG. I PROPOSED WALL SECTION & DETAILSA3.6 - BLDG. II PROPOSED WALL SECTION & DETAILSA3.7 - BLDG. I 3D BUILDING RENDERING & VIGNETTESA3.8 - BLDG. II 3D BUILDING RENDERING & VIGNETTESA4.1 - PROPOSED EXTERIOR COLOR PALETTE L1.0 - LANDSCAPE MASTER PLANL1.1 - BLDG. I LANDSCAPE PLANL1.2 - BLDG. II LANDSCAPE PLANL2.0 - BLDG. I IRRIGATION & HYDROZONE PLANL2.1 - BLDG. II IRRIGATION & HYDROZONE PLANL2.2 - SPECIFICATIONSL3.0 - PLANTING & IRRIGATION DETAILSL3.1 - PLANTING & IRRIGATION DETAILS C1.0 - TITLE SHEETC1.1 - SITE TOPO & DEMOLITION PLANC2.0 - SITE LAYOUTC3.0 - PRELIMINARY GRADING & DRAINAGE PLANC4.0 - PRELIMINARY UTILITY PLANC4.1 - PRELIMINARY JOINT TRENCH PLANC5.0 - TYPICAL DETAILSC5.1 - BUS SHELTER

A R C H I T E C T U R E

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X
4849 Old Redwood Highway
Santa Rosa, California 95403
Tel: (707) 576 7766
www.wixaia.com
n
-Copyright © 2020 WIX Architecture-
NO

PARKING
150.00'±

LA PLAZA

CHARLES STREET

OLD REDWOOD HWY
BUS STOP:

TO BE REMOVED
5 LOT 015
12,196 S.F.±
(0.280 ACRES) 7

BUS STOP
LOT 002
7,500 S.F.±
(0.172 ACRES)
3 5
7 5
5 Trash

MIXED USE
BUILDING 1

MIXED USE
BUILDING 2
EV
EV
EV

75.05'± N24°53'06"E
10'-1"
NO

PARKING
Trash
E. COTATI AVENUE
130'-11 1/2"
1'-0"
NO

PARKING
LOT 014
17,424 S.F.±
(0.400 ACRES)
8'-0"

SIDEWALK / PLANTING
12'-0"
5'-0"
11'-0"

BIKE LANE
11'-0"
12'-0"

TRAFFIC LANE
5'-0"

MEDIAN/TURN LANE
8'-0"

PARKING

TRAFFIC LANE

BIKE LANE
50'-0" Berth Area
NO-PARKING ZONE (130'-0")
3 40'-0" Departure Taper
60'-0" Approach Taper
12'-0"
78'-10"
19 15
66'-11 1/2"
24'-0" 18'-0"
N24°53'06"E 146.60'
10'-0"
± 136'-4 1
2 "
136'-6"
14'-0"
8'-6" 12'-8"
7'-0" 18'-0"
75'-3 1/4"
19'-10"
A1.1
DATE: WIX JOB #: 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766

PROPOSED SITE PLAN
1605.03
0 10 20 40
8160 LA PLAZA & 150 E. COTATI AVE, COTATI, CALIFORNIA

LA PLAZA - MIXED USE PROJECT

FIRE STATION
7'-5"
18'-0" 26'-0"
19'-4"
2'-6"
9'-0"
13'-7" 71'-3"
14'-1"
24'-0"
24'-0"

A R C H I T E C T U R E

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X

LOT LINE TO BE

ABANDONED
LaPLAZA PARK
2-STORY MIXED USE BUILDING - EXISTING

EXISTING CURB LINE

NEW SIDEWALK

NEW BUS STOP

LOCATION
1 - STORY COMMERCIAL - EXISTING RESIDENCE - EXISTING

RESIDENCE - EXISTING
1" = 20'-0"

EXISTING COMMERCIAL PARKING LOT
℄
℄

REPLACE EXISTING FENCE
W/ 6' TALL CONCRETE WALL
· NOTE: SEE A2.1 FOR ADDITIONAL

SITE AMENITIES

SIDEWALK/PLANTING
12-15-2020
-Copyright © 2020 WIX ArchitectureEXISTING CURB LINE PER DSP

EXISTING BACK OF SIDEWALK

STRIPING AT BIKE

LANE TO BE

PAINTED GREEN
18'-0"
(18'-7" Alt. Opt.)
(19'-11" Alt. Opt.)9'-2" 8'-10" 8'-10" 9'-2"
89'-8"91'-0"
19'-4"18'-0"
(18'-7" Alt. Opt.)
(19'-11" Alt. Opt.)
9'-2" 8'-10" 8'-10"
72'-0"
73'-4"

LIVING ROOM
W/D
FAU
WH
DINING
BEDROOM 1
30X48

KITCHEN

KITCHEN
BEDROOM 1
BEDROOM 2
DINING
W/D
FAU
WH

LIVING ROOM
BEDROOM 2

VESTIBULE
UNIT 2 UNIT 1
STAIR 2
CLOSET
30X48
BATH RM 2
STAIR 1 ELEVATOR

CORRIDOR
BATH RM 2
BATH RM 1 BATH RM 1
70'
CLOSET
30X48 CLOSET
BUFFET
BEDROOM 2
DRESSING BATH 2
CLOSET
30X48
W/D
FAU
WH
CLOSET
PANTRY
BEDROOM 1
DRESSING BATH 1

KITCHEN
DINING

LIVING ROOM
CLOSET
30X48 CLOSET
BUFFET
BEDROOM 2
DRESSING BATH 2
CLOSET
30X48
W/D
FAU
WH
CLOSET
PANTRY
BEDROOM 1
DRESSING BATH 1

KITCHEN
DINING

LIVING ROOM

CORRIDOR
BUFFET
CLOSET
30X48
W/D
FAU
WH
CLOSET
PANTRY
BEDROOM 1
BATH 1 DRESSING

KITCHEN
DINING

LIVING ROOM
CLOSET
30X48 CLOSET
BUFFET
BEDROOM 2
BATH 2 DRESSING
CLOSET
30X48
W/D
FAU
WH
CLOSET
PANTRY
BEDROOM 1
BATH 1 DRESSING

KITCHEN
DINING

LIVING ROOM
UNIT 5 UNIT 6
UNIT 3 UNIT 4
82'-4"
16'-1"
16'-1"
16'-1"
130'-8"
18'-8"
18'-8" 18'-8"
16'-7"
90'-4 1/2"
5'-0"
18'-8" 18'-8" 18'-8" 16'-7"
5'-0"
5'-0"
5'-0"
BUILDING 1

LEASE SPACE
(7,339 s.f. ±)

ELECTRICAL ROOM
78'-7"
70'-7"
16'-0"
16'-0"
16'-0"
STAIR 2

TENANT A

TENANT B

TENANT C

TENANT D

LA PLAZA
E. COTATI AVE.

CORRIDOR
12'-8" 15'-0" 15'-0"
16'-0"
130'-8"
STAIR 1 ELEVATOR
LOBBY
NO

PARKING
EV
EV
70'
11'-10"
A2.1
4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 PROPOSED 2nd & 3rd FLOOR PLANS
0 4 8 16
8160 LA PLAZA, COTATI, CALIFORNIA
PROPOSED 1st FLOOR PLAN
DATE: 12-15-2020 WIX JOB #: 1605.03
-Copyright © 2020 WIX ArchitectureA R C H I T E C T U R E

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X
1/8" = 1'-0" 1/8" = 1'-0"

TREE WELLS, SEE

LANDSCAPE PLAN

MAILBOXES

BIKE RACK

UTILITY

EQUIPMENT
ROOM

LA PLAZA - MIXED USE PROJECT - BUILDING I
26'-5 3/16"
STAIR 1

ELEVATOR
STAIR 2

BUILDING II

LEASE SPACE

BUS STOP
NO

PARKING
EV
134'-3" 65'-8" 12'-0" 1'-6" 1'-6" 12'-0"
57'-7" 16'-7" 60'-2"
136'-10" 17'-8"
7'-8"
UNIT 1 CLOSET 30X48 W/D

FAU WH CLOSET PANTRY

KITCHEN
DINING
BEDROOM 1

LIVING ROOM DRESSING

BATHROOM
UNIT 4
36X48 CLOSET

KITCHEN
DINING
PANTRY
UNIT 6

LIVING ROOM
BEDROOM 2
BATH RM 2
BEDROOM 1
BATH RM 1
HALL #1
HALL #2 CLOSET 30X48 CLOSET BUFFET
BEDROOM 2 DRESSING
BATH 2 CLOSET 30X48 W/D

FAU WHPANTRY CLOSET
BEDROOM 1 DRESSING
BATH 1

KITCHEN
DINING

LIVING ROOM CLOSET
W/D
FAU WH

STORAGE CLOSET GALLERY
CLOSET
BEDROOM 3 ELECT./EQUIP.

E. COTATI AVE. CHARLES STREET
PROPOSED 1st LEVEL PLAN
UP

MAILBOXES

BIKE RACK

TREE WELLS - SEE

LANDSCAPE PLANS

ALL EXTERIOR DOORS
TO BE 3'X8', TYP.

UTILITY EQUIPMENT ROOM
A2.2
DATE: WIX JOB #: 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 0 4 8 16
150 EAST COTATI AVENUE, COTATI, CALIFORNIA
-Copyright © 2020 WIX ArchitectureA R C H I T E C T U R E

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X
12-15-2020 (Amended 05-18-2021) 1605.03

LA PLAZA - MIXED USE PROJECT - BUILDING II

NEW PUBLIC SIDEWALK -

SEE CIVIL DRAWINGS

NEW PRIVATE SIDEWALK -

SEE CIVIL DRAWINGS
W/D
FAU
WH

KITCHEN
BEDROOM 1
BEDROOM 2
BEDROOM 2
UNIT 1
CLOSET
30X48
BATH RM 2
BATH RM 2
BATH RM 1

KITCHEN
DINING

LIVING ROOM
DINING
CLOSET
CLOSET
30X48
W/D
FAU
WH

CLOSETPANTRY

KITCHEN
DINING
BEDROOM 1

LIVING ROOM

DRESSING

BATHROOM
UNIT 4 UNIT 6
STAIR 1

ELEVATOR
36X48
CLOSET

KITCHEN
FAU
BATH RM 1
36X48 DINING
BEDROOM 1

LIVING ROOM
CLOSET
PANTRY
UNIT 5

LIVING ROOM
BEDROOM 2
BATH RM 2
BEDROOM 1
BATH RM 1
HALL #1
HALL #2
STAIR 2
148'-0"
16'-1"
16'-1"
16'-1"
16'-1"
CLOSET
BEDROOM 2

LIVING ROOM
30X48
CLOSET
BUFFET
BEDROOM 2 DRESSING
BATH 2
CLOSET
30X48
W/D
FAU

WHPANTRY
CLOSET
BEDROOM 1 DRESSING
BATH 1

KITCHEN
DINING

LIVING ROOM
BATH RM 1
36X48 CLOSET
CLOSET
BATH RM 2

KITCHEN
DINING
BEDROOM 1
W/D
FAU
WH
UNIT 3
W/D
FAU
WH
CLOSET
UNIT 12
CLOSET

STORAGE

GALLERY
CLOSET
BEDROOM 3
26'-5 1/4"
16'-1"
16'-1"
134'-3"
16'-11" 16'-11"
78'-6"
14'-10"
14'-9" 14'-9"
7'-2"
5'-0"
5'-0"
5'-0"
5'-0"
20'-10" 20'-10"
PROPOSED 2nd & 3rd LEVEL PLANS
DN
A2.3
DATE: 12-15-2020 WIX JOB #: 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 0 10 20 40
150 EAST COTATI AVENUE, COTATI, CALIFORNIA

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X

PRIVATE BALCONY SPACES
B.O. First Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"

DECORATIVE STUCCO CORNICE

MEATAL MANSARD ROOF

DECORATIVE METAL

BALCONIES

MEDIUM STUCCO FINISH

LIGHT STUCCO FINISH
STOREFRONT BRICK VENEER UP TO +10'-6"
T.O. Tower #1
43' - 0"
WALL MOUNTED LIGHT FIXTURE: L-1
B.O. 3rd Floor
23' - 0"
T.O. 3rd Floor
32' - 0"
10' - 6"
8' - 6"
8' - 0"
B.O. First Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"
T.O. Tower #1
43' - 0"
B.O. 3rd Floor
23' - 0"
T.O. 3rd Floor
32' - 0"
0 4 8 16
8160 LA PLAZA, COTATI, CALIFORNIA DATE: 12-15-2020 WIX JOB #: 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 -Copyright © 2020 WIX ArchitectureLaPLAZA - MIXED USE PROJECT - BUILDING I A3.1 A3.1 1/8" = 1'-0"
1 WEST ELEVATION
A3.1 1/8" = 1'-0"
2 NORTH ELEVATION
B.O. First Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"
T.O. Tower #1
43' - 0"

CONCRETE TILE MANSARD ROOF DECORATIVE STUCCO CORNICE

DECORATIVE METAL BALCONIES

MEDIUM STUCCO FINISH

LIGHT STUCCO FINISH
BRICK VENEER UP TO +10'-6"
WALL MOUNTED LIGHT FIXTURE: L-1
B.O. 3rd Floor
23' - 0"
T.O. 3rd Floor
32' - 0"

STOREFRONT
B.O. First Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"
T.O. Tower #2
38' - 1 3/4"
B.O. 3rd Floor
23' - 0"
T.O. 3rd Floor
32' - 0"
10' - 6"
8' - 6"

MEDIUM STUCCO FINISH

STEEL TUBE GATE W/ PAINTED METAL PANELS

SOLAR PANELS MOUNTED AT
15° ABOVE ROOF FRAMING
B.O. Roof Framing
13' - 4"
T.O. Slab
-0' - 6"
T.O. Wall
15' - 0"

LIGHT STUCCO FINISH
BRICK VENEER UP TO +9'-0" ABOVE SLAB

DECORATIVE STUCCO CORNICE
9' - 0"
15' - 6"
7' - 6"
1/2"/12" PITCH METAL ROOFING BEYOND
MEDIUM STUCCO FINISH 6' TALL CONCRETE WALL ALONG PROPERTY

LINE TO BE THE PUEBLO COLOR OPTION
B.O. Roof Framing
13' - 4"
T.O. Slab
-0' - 6"
T.O. Wall
15' - 0"

SOLAR PANELS MOUNTED AT
15° ABOVE ROOF FRAMING
BRICK VENEER UP TO +
9'-0" ABOVE SLAB

DECORATIVE STUCCO CORNICE
6' - 0"

LIGHT STUCCO FINISH
7' - 7"
17' - 0"
15' - 6"
7' - 6"
9' - 0"
A3.2 1/8" = 1'-0"
1 EAST ELEVATION
0 4 8 16
8160 LA PLAZA, COTATI, CALIFORNIA DATE: 12-15-2020 WIX JOB #: 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 -Copyright © 2020 WIX ArchitectureLaPLAZA - MIXED USE PROJECT - BUILDING I A3.2 A3.2 1/8" = 1'-0"
2 SOUTH ELEVATION
A3.2 1/8" = 1'-0"
3 Covered Parking North Elevation
A3.2 1/8" = 1'-0"
5 Covered Parking West Elevation
B.O. 1st Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"

DECORATIVE METAL BALCONIES LIGHT STUCCO FINISH MEDIUM STUCCO FINISH DECORATIVE STUCCO CORNICE METAL MANSARD ROOF

STOREFRONT
8' - 0"
T.O. Tower #1
43' - 0"
B.O. 3rd Floor
23' - 0"
T.O. 1st Floor
12' - 0"
T.O. 3rd Floor
32' - 0"
BRICK VENEER UP TO +10'-6" WALL MOUNTED LIGHT FIXTURE: L-1 B.O. 1st Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"
8' - 0"
T.O. Tower #1
43' - 0"
B.O. 3rd Floor
23' - 0"
T.O. 1st Floor
12' - 0"
T.O. 3rd Floor
32' - 0"
0 4 8 16
-Copyright © 2020 WIX Architecture150 EAST COTATI AVENUE, COTATI, CALIFORNIA DATE: 12-15-2020 WIX JOB 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 LA PLAZA - MIXED USE PROJECT - BUILDING II A3.3
A3.3 1/8" = 1'-0"
1 NORTH ELEVATION
A3.3 1/8" = 1'-0"
2 EAST ELEVATION
B.O. 1st Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"
T.O. Tower #1
43' - 0"
B.O. 3rd Floor
23' - 0"
T.O. 1st Floor
12' - 0"
T.O. 3rd Floor
32' - 0"
B.O. 1st Floor
0' - 0"
B.O. 2nd Floor
13' - 0"
T.O. Parapet
35' - 0"
T.O. 2nd Floor
22' - 0"

DECORATIVE STUCCO CORNICE METAL MANSARD ROOF

DECORATIVE METAL BALCONIES

MEDIUM STUCCO FINISH LIGHT STUCCO FINISH
BRICK VENEER UP TO +10'-6" WALL MOUNTED LIGHT FIXTURE: L-1 T.O. Tower #1
43' - 0"
B.O. 3rd Floor
23' - 0"
T.O. 1st Floor
12' - 0"
T.O. 3rd Floor
32' - 0"

DECORATIVE STUCCO CORNICE
SOLAR PANELS MOUNTED AT 15°

ABOVE ROOF FRAMING
T.O. Slab
-0' - 6"
B.O. Roof Framing
13' - 4"
T.O. Wall
15' - 0"
1/2"/12" PITCH METAL ROOFING BEYOND

LIGHT STUCCO FINISH
BRICK VENEER UP TO +9'-0" ABOVE SLAB
6' TALL CONCRETE WALL ALONG PROPERTY

LINE TO BE THE PUEBLO COLOR OPTION
8' - 9"

MEDIUM STUCCO FINISH

SOLAR PANELS MOUNTED ABOVE ROOF FRAMING
6' TALL CONCRETE WALL ALONG PROPERTY LINE TO BE

THE PUEBLO COLOR OPTION - SEE SPECIFICATIONS
T.O. Slab
-0' - 6"
B.O. Roof Framing
13' - 4"
T.O. Wall
15' - 0"
7' - 7"
7' - 6"
9' - 0"
6' - 0"

STEEL TUBE GATE W/ PAINTED METAL PANELS
0 4 8 16
-Copyright © 2020 WIX Architecture150 EAST COTATI AVENUE, COTATI, CALIFORNIA DATE: 12-15-2020 WIX JOB 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 LA PLAZA - MIXED USE PROJECT - BUILDING II A3.4
A3.4 1/8" = 1'-0"
2 WEST ELEVATION
A3.4 1/8" = 1'-0"
1 SOUTH ELEVATION
A3.4 1/8" = 1'-0"
3 Covered Parking East Elevation
A3.4 1/8" = 1'-0"
4 Covered Parking North Elevation
0' - 0"
T.O. Slab
22' - 0"
T.O. 2ND FLOOR
12' - 0"
T.O. 1ST FLOOR
35' - 0"
T.O. PARAPET WALL
6' - 0" 2' - 0"

STUCCO SOFFIT W/ RECESSED

LIGHT FIXTURE ABOVE BALCONY

STEEL FRAMED CANOPY ABOVE

STOREFRONT WINDOWS & DOORS

BULKHEAD
+42" PAINTED METAL RAILING

AND OPEN GRATE FLOOR
GUTTER

MECHANICAL UNIT AND/OR

SOLAR PANELS
A3.5
5 Sim
3' - 0"
2' - 0"
13' - 0"
B.O. 2ND FLOOR
4' - 2"
32' - 0"
T.O. 3RD FLOOR
23' - 0"
B.O. 3RD FLOOR
4" 8" 1' - 3"
11' - 6"
12' - 0"
8' - 9"
SEALANT & BACKER ROD TYP.

ALUMINUM 'J' MOLDING

NEW WOOD FRAMED WALL

DUPONT TYVEK COMMERCIAL
WRAP D

DUPONT SEALANT FOR

TYVEK SYSTEM
7/8" STUCCO SYSTEM OVER

TYVEK BUILDING WRAP SYSTEM

OVER PLYWOOD
SEALANT & BACKER ROD TYP.

DOOR IN ALUMINUM

STOREFRONT FRAME

ALUMINUM 'J' MOLDING

NEW WOOD FRAMED
WALL, S.S.D.

DUPONT TYVEK COMMERCIAL
WRAP D

DUPONT SEALANT FOR TYVEK
SYSTEM
7/8" STUCCO SYSTEM OVER

TYVEK BUILDING WRAP SYSTEM

OVER PLYWOOD
0 4 8 16
8160 LA PLAZA, COTATI, CALIFORNIA DATE: 12-15-2020 WIX JOB #: 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 -Copyright © 2020 WIX ArchitectureLaPLAZA - MIXED USE PROJECT - BUILDING I A3.5 A3.5 1/2" = 1'-0"
1 BUILDING I - FULL HEIGHT WALL SECTION
A3.5 1 1/2" = 1'-0"
5 FOAM TRIM @ PARAPET
A3.5 1/4" = 1'-0"
4 BUILDING I - TRASH ENCLOSURE
A3.5 3" = 1'-0"
2 BUILDING I - WINDOW JAMB
A3.5 3" = 1'-0"
3 BUILDING I - DOOR JAMB
0' - 0"
T.O. Slab
22' - 0"
T.O. 2ND FLOOR
12' - 0"
T.O. 1ST FLOOR
35' - 0"
T.O. PARAPET WALL
2' - 0"

BULKHEAD
+42" TALL PAINTED METAL RAILING

AND OPEN GRATE FLOOR
GUTTER

MECHANICAL UNIT AND/OR

SOLAR PANELS
A3.6
5 Sim
2' - 0"
3' - 0"
13' - 0"
B.O. 2ND FLOOR
32' - 0"
T.O. 3RD FLOOR
23' - 0"
B.O. 3RD FLOOR

STEEL FRAMED CANOPY ABOVE

STOREFRONT WINDOWS & DOORS
4" 8" 1' - 3"
12' - 0 5/16" 11' - 6"
8' - 9"
SEALANT & BACKER ROD TYP.

ALUMINUM 'J' MOLDING

NEW WOOD FRAMED WALL

DUPONT TYVEK COMMERCIAL
WRAP D

DUPONT SEALANT FOR

TYVEK SYSTEM
7/8" STUCCO SYSTEM OVER

TYVEK BUILDING WRAP SYSTEM

OVER PLYWOOD
SEALANT & BACKER ROD TYP.

DOOR IN ALUMINUM

STOREFRONT FRAME

ALUMINUM 'J' MOLDING

NEW WOOD FRAMED
WALL, S.S.D.

DUPONT TYVEK COMMERCIAL
WRAP D

DUPONT SEALANT FOR TYVEK
SYSTEM
7/8" STUCCO SYSTEM OVER

TYVEK BUILDING WRAP SYSTEM

OVER PLYWOOD
0 4 8 16
150 EAST COTATI AVENUE, COTATI, CALIFORNIA DATE: 12-15-2020 WIX JOB 1605.03 4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 -Copyright © 2020 WIX ArchitectureE. COTATI - MIXED USE PROJECT - BUILDING II A3.6 A3.6 1/2" = 1'-0"
1 FULL HEIGHT WALL SECTION
A3.6 1 1/2" = 1'-0"
5 FOAM TRIM @ PARAPET WALL
A3.6 1/4" = 1'-0"
4 BUILDING II TRASH ENCLOSURE
A3.6 3" = 1'-0"
2 BUILDING II - WINDOW JAMB
A3.6 3" = 1'-0"
3 BUILDING II - DOOR JAMB
A3.7
4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 0 4 8 16
DATE: 12-15-2020 WIX JOB #: 1605.03
-Copyright © 2020 WIX ArchitectureA R C H I T E C T U R E

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X
1 - LA PLAZA BUILDING 1 - LOT 1 - RENDERING LOOKING SOUTHEAST @ LaPLAZA AND E. COTATI AVENUE 8160 LA PLAZA, COTATI, CALIFORNIA
2 - PROPOSED BUILDING I - VIGNETTE @ TYPICAL SHOPFRONT 3 - PROPOSED BUILDING I - VIGNETTE @ TYPICAL APARTMENT BALCONY 4 - PROPOSED BUILDING I - VIGNETTE @ CORNER TOWER

LA PLAZA - MIXED USE PROJECT - BUILDING I
A3.8
4849 OLD REDWOOD HIGHWAY, SANTA ROSA, CA - (707) 576-7766 0 4 8 16
DATE: 12-15-2020 WIX JOB #: 1605.03
-Copyright © 2020 WIX ArchitectureA R C H I T E C T U R E

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X
1 - PROPOSED E. COTATI BUILDING 2 - LOT 2 - RENDERING LOOKING SOUTHWEST @ E. COTATI AVENUE AND CHARLES STREET 3 - PROPOSED BUILDING II - VIGNETTE @ TYPICAL AWNING 4 - PROPOSED BUILDING II - VIGNETTE @ TYPICAL BALCONY 5 - PROPOSED BUILDING II - VIGNETTE @ CORNER TOWER 2 - PROPOSED BUILDING II - VIGNETTE @ EXTERIOR STAIR
150 E. COTATI AVE, COTATI, CALIFORNIA

LA PLAZA - MIXED USE PROJECT - BUILDING II
Proposed North Elevation
WF-1

WINDOW FRAMES (& BALCONY PAINT)

MEDIUM BRONZE
MR-1

METAL ROOFING
MBCI

COPPER METALLIC
P-2

STUCCO WALLS (FACES)

BENJAMIN MOORE
ADOBE BEIGE AC-7
BV-1

BRICK VENEER

ACME BRICK

MISSION PINK
P-3

STUCCO WALLS (INSETS)

BENJAMIN MOORE
NUGGET AC-9
Proposed Exterior Color Palette
P-1

STUCCO TRIM

INTERIOR DESIGN PROJECT MANAGEMENT MASTER PLANNING
W I X
150 E. COTATI AVE, COTATI, CALIFORNIA

LA PLAZA - MIXED USE PROJECT
12-15-2020 1605.03
P-1
P-2
WF-1
MR-1
WF-1
P-3
BV-1 WF-1
Cotati City Council
Agenda Staff Report
Item type: REGULAR CALENDAR (ACTION)
To: City Council
Subject: Receive and File the Fiscal Year 2022/23 Popular Annual Financial Report (PAFR).

Date: February 13, 2024
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended the City Council receive and file the Fiscal Year 2022/23 Popular Annual Financial Report (PAFR).

Background
The Government Finance Officers Association (GFOA) established the Popular Annual Financial Reporting Awards Program (PAFR Awards Program) in 1991 to encourage and assist state and local governments to extract information from their Annual Comprehensive Financial Report (ACFR) to produce high quality popular annual financial reports specifically designed to be readily accessible and easily understandable to the general public and other interested parties without a background in public finance and then to recognize individual governments that are successful in achieving that goal.

The Popular Annual Financial Report (PAFR) for the City of Cotati provides a snapshot of financial data and City specific information as was included within the audited Annual ACFR. It highlights the topics of most frequent interest including; City overview including history, vital statistics, and resources available to the public; financial highlights including details on comparative revenues, expenses, net position fund balance; and well as strategic goals and accomplishments made during the year.

To date, the City has been awarded five consecutive annual PAFR and ACFR awards by independent reviewers as part of the GFOA awards program. 421 of 458
Analysis/Discussion
The purpose of the PAFR is to increase awareness throughout the community of the City’s finances.

The report provides a brief analysis of the City’s revenue sources, where those dollars are spent, and an overview of the City’s financial condition. It is our goal that this report is easy to read and understand.

Though the intent of the PAFR is to provide a basic summary of the financial information, it is a focused subset of the financial information as provided within the audited ACFR. As such, it is noted throughout the report to find the detailed financial reports within the City’s ACFR, which can be viewed at City Hall or on the City’s website at cotaticity.org. The ACFR is the complete, independently audited financial presentation, prepared per Generally Accepted Accounting Principles (GAAP).

Consistent with the prior year, the Administrative Services Department will provide the PAFR in physical documents available at City Hall, the Police Department, and the Chamber of Commerce, and digital copies on the City Website. With the next City newsletter, we will also give the public a notice about the availability of the PAFR and the ACFR online and at City Hall.

Financial Considerations
No financial considerations apply to the filing of the Popular Annual Financial Report. This report summarizes the financial information provided in the audited ACFR available for review online or at City Hall.

Environmental Issues
The creation of a Popular Annual Financial Reporting document is not a project under the California Environmental Quality Act (CEQA), per the definition of a project found in Section 15378 of CEQA in that there will be no direct, or reasonably foreseeable indirect physical change in the environment.
422 of 458
423 of 458
To the Residents of Cotati,
The City is proud to present you with Cotati’s Popular Annual Financial Report (PAFR) to the Community for the fiscal year (FY) ended June 30, 2023. This report provides an overview of the City’s financial condition and a brief analysis of where City revenues come from and where those dollars are spent.

Most of the information in this report is drawn from the financial information appearing in the FY 2022/23 Annual Comprehensive Financial Report (ACFR).

The City remains dedicated to preparing a full ACFR as it is the “gold standard” in financial reporting and provides the following; citywide detailed statistical and demographic information; management’s discussion on the goals, economic condition and objectives for the City, as well as a complete financial presentation of basic financial statements prepared in conformance with Generally Accepted Accounting Principles (GAAP). The ACFR was audited by an independent auditor who provided a clean opinion for the year under audit. While the financial data in this document is derived from the ACFR, the supplemental statistical, economic and demographic data may be taken from various other publicly available sources.

Our goal of this document is to provide a summary of the City’s financial information in an easy to read, informative way with reduced accounting jargon. As such we have highlighted some of the unavoidable accounting terms and provided a glossary of those terms on page 10. We hope you will find this information to be interesting and informative. We welcome your comments and suggestions for future reports and we look forward to the opportunity to explain any information provided both here and within the ACFR. Both the ACFR and this document are available for viewing at City Hall and on the City's website at www.cotaticity.org.

City Overview
Our city’s unusual name “Cotati” (ko-ta-tee) derives from the Kota’ti, a peaceful tribe of Coast Miwok Native Americans who populated this temperate valley for generations.

In 1844, the Mexican government granted the Rancho Cotate to Captain Juan Castaneda for his military services. The grant included the land on which Cotati would be built. The ranch passed hands a few times until 1849 when Dr. Thomas Page purchased it. The Page family held on to the land for many years and laid out the hexagonal plaza and roads named after his sons which are still evident today around Cotati’s downtown La Plaza Park. This hexagonal plaza is one of only two in the US and has been designated as a California Historical Landmark due to this unique layout.
1 Cityof Cotati
Table of Contents:

Pages 1-2 Introduction, City Overview, Financial Highlights for Fiscal Year 2022/23 Pages 3-4 Statement of Net Position, Net Position Trends, Goals/Accomplishments Pages 5-6 Statement of Activities, Revenues Details and Discussions Pages 7-8 Expenses Details, Revenues & Expenses Trends, Property Tax Breakdown Pages 9-10 Cotati Facts, Council Members, City Resources, Cotati Maps, Glossary of Terms 424 of 458
In order to retain its identity, Cotati incorporated in 1963 and currently operates under a city manager/city council structure.

The City provides a variety of services to its residents, which includes; police services, recreation services, water and sewer services, maintenance of City parks, streets and storm drains, and City buildings. Additionally, the City provides for planning and zoning, code enforcement, issuance of building permits, and acts as the flood plain administrator.

Due to new commercial construction and increased home prices during the past fiscal year, the County Assessor office has again increased property assessed valuations which we anticipate will result in continued growth in property taxes for the upcoming year.

The City is focused on diversifying the current sources of revenue to provide a more stable and resilient general fund and promote increased economic activity in Cotati. This includes developing local lodging options to generate a new general fund revenue stream called Transient Occupancy Taxes (TOT); and enhancing the local cannabis industry to generate additional fund revenue (Cannabis Business Tax). The City encourages visitation to the City and businesses to generate new economic activity for our local businesses and preserve and diversify the existing sources of sales and property taxes.

Cotati’s population decreased to 7,360 residents in 2022 due to demographic changes in household types and fewer student residents as a result of remote classes which were introduced during the COVID-19 restrictions at Sonoma State University. Cotati is projected to decrease by 0.6% by 2024.

Financial Highlights for Fiscal Year 2022/23
Due to the nature of financial reporting some accounting or finance terms are used in this report and are bolded throughout. Please see page 10 for a summary of these terms.

The City prepares two types of financial statements that measure its finances differently; Government-wide and Fund statements. The Government-wide Statements present the full City operations in a similar manner to those of a private business; whereas Fund Statements provide detailed financials in a short term annual budgetary basis on specific funds. In order to provide clear and consistent information, all of the following financial highlights are presented based on the Government-wide statements with notes to differentiate the City governmental operating funds (primarily the General Fund) from the Water and Sewer funds, which are also known as Enterprise funds.

Highlights of the City of Cotati’s financial activities include:
• Net position improved by $3.0 million, in part due to the ongoing Street Improvements and Traffic Safety Projects, Park improvements and increased rent receipts for City facilities as COVID-19 restrictions have been lifted. • Cash and investments increased by $2.3 million to $23.8 million. As we have emerged from COVID-19, revenues have steadily increased particularly due to increased property taxes, and also increased Water and Wastewater revenues, as housing projects have been completed.
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STATEMENT OF NET POSITION
*Detailed financial reports can be found in the City’s FY 2022/23 ACFR available on the City’s website at https://fliphtml5.com/iibpe/zfiz or at City Hall. 3 The Statement of Net Position presents information on all of the City’s assets and liabilities at a point in time, with the difference between the two reported as net position. Over time, increases or decreases in net position is one indicator of whether the City's financial condition is improving or weakening.

As of
June 30, 2023
As of
June 30, 2022
Assets
Current and other assets $ 28,067,168 $ 23,344,967
Capital assets 52,599,999 44,215,803
Total Assets 80,667,167 67,560,770
Deferred Outflow of Resources
Deferred outflows or resources related to pensions 6,834,819 8,345,835 Liabilities
Current and other liabilities 4,755,611 1,719,757
Long-term liabilities 17,978,090 12,795,166
Total Liabilities 22,733,701 14,514,923
Deferred Inflows of Resources
Deferred inflows of resources related to pensions 6,900,745 6,522,190 Net Position
Net investment in Capital assets1 41,755,884 42,521,080 Restricted net position2 14,194,599 7,425,586
Unrestricted net position3
1,917,057 4,922,826
Total Net Position $ 57,867,540 $ 54,869,492
1 Capital Assets less accumulated depreciation and any remaining debt used to acquire the assets. 2 Net position whose use is restricted by statute or law. 3 Net position available to meet City obligations in future fiscal years. 426 of 458
Total Net Position For Last Ten Years
The net position is primarily made
up of investments in capital assets.

These investments are all the City
infrastructure such as streets, roads,
wells, drainage systems and
buildings less accumulated
depreciation and outstanding debt.

The declines in net position during
2014 and 2015 are primarily due to
implementation of new accounting
rules that required the reporting of
an estimated future pension liability
of $7.8 million.

Goals and Accomplishments
The Administrative Services Department continues to work diligently to report on the financial condition of the City. Reports provided this year include the budget in brief document for the public, quarterly financial updates, our first formal long-range financial forecast, and continued enhanced budget documents to the standards of the California Society of Municipal Finance Officers (CSMFO) and Government Finance Officers Association (GFOA) for award submission. The City was honored to be one of only 331 government agencies to receive the GFOA Triple Crown Award. The GFOA's Triple Crown recognizes governments who have received GFOA's Certificate of Achievement for Excellence in Financial Reporting, Popular Annual Financial Reporting Award, and the Distinguished Budget Presentation Award.

City management focused on community engagement by facilitating both in person and online City Council meetings. This included moving City internet to fiber to build resiliency at required internet speeds for meeting streams to YouTube, the City Website, and the cable broadcast station. These meetings were also updated to have live captioning that is available in multiple languages through zoom participation.

To address the economic development goals of the City, we expanded support for local business by allowing flexibility with permitting to promote outdoor dining parklets.

Additionally we continued work towards the development of a 152 room hotel to be located at the City’s northern gateway area, and revisions of the zoning code to allow greater flexibility to meet the new housing laws and community desires.

The Police Department continued partnering with the City of Rohnert Park and Sonoma State University with the SAFE (Specialized Assistance for Everyone) Team which provides 24/7 mobile mental health crisis responses to both Cities and the University.

They also deployed the City’s first all-electric patrol vehicle to help our community in goals towards reduced emissions and cost savings on gasoline and maintenance.

The City continues to focus infrastructure improvements on the restoration of streets and City park upgrades. One significant project was the revitalized Kotate Park which brought back fun new playground equipment, an outside workout center, a shaded picnic area, and restroom facilities. The City Hall and Civic Center Window Replacement and Painting project also revitalized core operational City buildings. 4 In Millions
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STATEMENT OF ACTIVITIES
FY 2022/23 FY 2021/22
Revenues:

Program revenues:1
Charges for services $ 7,087,255 $ 7,532,612
Operating grants and contributions 1,525,040 2,274,436
Capital grants and contributions - -
8,612,295 9,807,048
General Revenues:2
Property taxes 2,002,321 1,902,006
Sales and use taxes 6,217,892 6,418,733
Other taxes 1,302,352 1,344,773
Other revenue 2,936,781 15,532
12,459,346 9,681,044
Total Revenues 21,071,641 19,488,092
Expenses:3
General government 3,199,265 1,804,038
Public safety 4,404,168 4,219,712
Community development 1,610,576 1,672,689
Public works 2,325,407 2,406,759
Interest on long-term debt 506,426 190,521
Water 2,301,068 2,040,153
Wastewater 3,726,683 3,617,797
Total Expenses 18,073,593 15,951,669
Change in Net Position 2,998,048 3,536,423
Net Position - Beginning $ 54,869,492 $ 51,333,069
Net Position - Ending4$ 57,867,540 $ 54,869,492
1 Revenues derived directly from fees, charges and grants 2 All revenues that are not related to programs
3 Total expenses in total City-Wide increased in 2022/23 by approximately $2.1 million, primarily within the General Government and Public Safety departments. See page 7 for further detail. 4 Net position increased by $2.9 million, or 5.3% during the fiscal year . The largest part of net position is capital assets with $30.6M. The largest change from prior year was due to increased in restricted net position related to increased primarily due to $3.4 million held for streets bond project funding as well as $2.4 million held in escrow for Caltrans park and ride developments. 5 Please see the City of Cotati 2022/23 ACFR for more detail.

The Statement of Activities describes the revenues received, expenses paid or incurred during a fiscal year. Explanations of specific revenues and expenses are provided on the following pages.
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Where the money comes from...

For fiscal year ending June 30, 2023, revenues primarily changed due to increases in charges for Public Works services related to development and related permit issuance.

Additionally, Property tax revenues have continued to increase due to an increasingly buoyant housing market. See page 5 for totals by revenue category. *Detailed financial reports can be found in the City’s FY 2022/23 ACFR available on the City’s website at https://fliphtml5.com/iibpe/zfiz or at City Hall.

Revenues
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Where the money goes...
7 *Detailed financial reports can be found in the City’s FY 2022/23 ACFR available on the City’s website at https://fliphtml5.com/iibpe/zfiz or at City Hall.

For fiscal year ending June 30, 2023 expenses increased primarily within General Government and Public Safety. The increase in Public Safety is primarily due to emergency operations activities and new equipment purchases. Increased General Government expenses are related to increased staffing costs such as workers compensation, health benefits and pension costs, together with increased general liability insurance due to increased rates in the insurance market.

Expenses
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Total Revenues & Expenses Last Ten Fiscal Years
8 Overall, the City’s operational revenues vary more than expenses with major fluctuations including a decrease in 2013 of approximately $2.7 million due to the loss of the redevelopment property tax receipts, then one-time increases in 2009, 2014 and 2016 primarily related to capital infrastructure grants and contributions totaling approximately $3.4, $1.6 and $4.2 million respectively. Revenues from 2016 through 2023 have also increased due to the Voter approved Measures G & S 1% Sales tax. City expenses have remained fairly consistent over time, but have seen an increase in the past 3 fiscal years due to significant investment in capital improvements throughout the City.

Where Your Property Tax Dollar Goes…
Under Proposition 13, property tax is levied on the assessed value of a property by the County, equal to 1% of the assessed value. For taxes levied and collected by the County on properties within the City of Cotati, the City only receives 10 cents on each property tax dollar.

Schools receive a total of 53 cents on the dollar, including the Cotati-RP Unified District, Santa Rosa Junior College District, and the State Education Augmentation Fund, and Schools Administration. The remainder is allocated to County government (20 cents); Rancho Adobe Fire District (11 cents); and other agencies (6 cents).
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Visit the City of Cotati Website at http://www.cotaticity.org/ The City’s website includes information about:
• Councilmembers
• Council Meetings/Agenda
• Recreation Programing/Events
• Job Opportunities
• City Permits and Forms
• City Newsletter
• Department Information
• Water/Sewer Utility Management
Financial Information
• Budget
• Annual Financial Statements
(ACFR)
• Cotati Annual Report to the
Community (PAFR)
• Annual Measure S Reports
• City Master Fee Schedule
• AB 1600 Annual Reports on
Development Impact Fees
Online Services
• Provide Suggestions to City
• Register for Recreation Camp/Class
• Apply and pay for a Dog License
• Rent a City Park or Facility
• Apply for Building & Alarm Permits
• Pay Utility Bills/Stop & Start Service
• Apply for City Jobs
• Emergency Preparedness City Plan/
Alert Sign Up
• Apply and pay for a Business License
Sylvia Lemus
Councilmember
Laura Sparks
Vice Mayor
Susan Harvey
Mayor
City of Cotati Quick Facts1
Population 7,3972Area 1.88 square miles
Elevation 112 feet Miles of Streets 23
Acres of Parks 30.4 Streetlights 331
Traffic Signals 8 Manholes 9,147
Water Main Miles 30 Fire Hydrants 438
Averages
Median Age 35.8 years Per Capita Income: $43,228
Low Temperature 38-53 °F Unemployment Rate 2.9%
High Temperature 57-82 °F % Pop. w/ HS Degree 94.0%
Annual Precipitation 25” Oct.-May % Pop. w/ College Degree 34.5% 1 Estimates
2 Population has decreased 2.9% from 7,619 in calendar year 2019.

Cotati City Council (June 30, 2022)
9 Kay Rivers
Councilmember
Ben Ford
Councilmember
City of Cotati Online
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City of Cotati Map
Brief Summary of Terms
Annual Comprehensive Financial Report (ACFR): is a set of comprehensive financial statements on the financial state of the City as of the fiscal year end.

Audit: an annual examination performed by an independent accountant firm of the City's internal controls and finances.

California Society of Municipal Finance Officers (CSMFO): a professional association of state, county, and local government finance officers in California.

Enterprise Funds: a part of government that accounts for the goods or services provided to the public for a fee and is self-supporting, similar to a private business. Example includes Water and Sewer operations.

Fiscal Year (FY): a twelve month period from July 1-June 30 to which the annual budget applies, and financial transactions are recorded and subsequently audited.

Fund: a grouping of accounts used to record all the special purpose financial transactions for which the fund was created.

Fund Balance: the difference between assets and liabilities—in essence, what would be left over if the assets were used to pay the liabilities.

Fund Statements: detailed information on the primary governments funds whereby fund assets are expected to be used within a year and current year liabilities are typically expected to be repaid or satisfied with current resources.

Generally Accepted Accounting Principles (GAAP): uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles.

Government Finance Officers Association (GFOA): a professional association of state, provincial, and local finance officers in the United States and Canada.

Government-wide Statements: report financial information based on when expenses occur and revenues are earned rather than when cash transactions occur, similar to that of a private business.

Net position: the calculation of all of the City’s assets minus the current and future liabilities and net pension deferrals.

Popular Annual Financial Report (PAFR): a financial report specifically designed to be readily accessible and easily understandable to the general public.

Restricted Fund Balance: this represents funding that can only be spent for very specific purposes, generally due to laws.

Transient Occupancy Tax (TOT): a tax imposed on travelers who stay in temporary lodging facilities within the City. The current tax rate is ten percent of the rent charged by the operator (CMC

3.12.030). 10
For detailed map visit: https://tinyurl.com/2p8tzej3
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City of Cotati
Department of Admin. Services
201 West Sierra Ave.

Cotati, CA 94931
(707)792-4600
Acknowledgements
The preparation of this report could not be accomplished without the efficient and dedicated services of the entire staff of the Administrative Services Department. We would like to express our special appreciation to Angela Courter and Neil Tomlinson. We would also like to thank the Mayor and City Council members for their support, stewardship and commitment in planning and conducting the financial affairs and the long-term fiscal health of the City in a responsible and efficient manner.

For more information about the City or to view the full ACFR please visit https://fliphtml5.com/iibpe/zfiz and for more financial information visit the City Website at www.cotaticity.org.
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Annual
Financial
Report to the
Community
Fiscal Year Ended
June 30, 2023
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Overview
What is the GFOA?
What is a PAFR?
What is in Cotati’s PAFR?
Department Goals
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DEPARTMENTAL GOALS
Continue to Provide the
Highest Level of Reporting
to the Public
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Citywide Annual Budget*
Budget-in-Brief
Annual Comprehensive Financial Report
(ACFR) *
Popular Annual Financial Report (PAFR)*
State Controllers Office (SCO) Mandated
Reporting including; Compensation,
Streets, and Transactions
Maintenance of Efforts
* Award Winning Documents
Annual Reporting to the Public
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• Awards encourage our City staff to go
beyond the minimum requirements of
generally accepted accounting principles
• The GFOA Award is an indicator to the
public and other users of the financial
statements that the statements/budget
have all the information they need to
assess the financial health of the City
• Government Finance Officers Association
• Mission is to advance excellence in public finance
• 23,000+ members of federal, state/provincial, and
local finance officials
• Leaders of public finance best practices
• Established several highly regarded professional
recognition programs including reporting awards
• Award programs reviewers are combination of
GFOA professional staff and individuals with
expertise in public sector financial reporting
What is the GFOA?
Why is their award important to Cotati?
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What is a PAFR?
GFOA established the Popular Annual Financial
Reporting Awards Program (PAFR Program) in
1991 to encourage and assist state and local
governments to extract information from their
Annual Comprehensive Financial Report (ACFR) to
produce high quality popular annual financial
reports specifically designed to be readily
accessible and easily understandable to the
general public.
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PAFR Requirements
• Submit and receive the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for the City Financial Statements (ACFR).
• In addition:
• The PAFR must clearly advise readers of the availability of the ACFR.
• If the PAFR contains information from only selected
funds, or if the PAFR does not include all component
units, that fact must be disclosed.
• The financial information contained in the PAFR must
be derived from the actual GAAP data in the ACFR.
• Some form of appropriate narrative or graphical
analysis must be provided to explain items of
potentially significant interest or concern.
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Community
Focused
• Provide History of the City
• Key Demographics and Facts
• Photos of the City Council Members as of 06/30/2023
• Lists of Services & Information online and at City Hall 442 of 458
Goals and
Accomplishments
• Improved Communications of Financial
Condition
• Economic Development Support
• Community Safety Outreach Programs
• City Infrastructure Projects Focusing on
Streets Improvements and Pedestrian
Wayfinding. 443 of 458
Simplified & Accurate
Financial Data

HIGHLIGHTS FOR

THE FISCAL YEAR
2022/23

COMPARATIVE

STATEMENT OF

NET POSITION

COMPARATIVE

STATEMENT OF

ACTIVITIES

SUMMARY OF

CITY-WIDE

REVENUES

SUMMARY OF

CITY-WIDE

EXPENSES

COMPARATIVE OF

REVENUES AND
EXPENSES FOR 10
YEARS

ALLOCATION FOR

OUR RESIDENTS

PROPERTY TAX
DOLLAR
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Financial Highlights for Fiscal Year 2022/23
11 Net position improved by $3.0 million from a City-wide balance of 54.9 million in the prior year to $57.9 million, primarily due to restricted increase related to the sale of property (park-n-ride lot) whereby the funds are held for use in the construction of the replacement lots.

Current and other assets which include cash and investments and short-term receivables increased by $13.1 million primarily related to the increase in capital assets by $8.4 million and increases in Cash and Other assets by $4.6 million.

The General Fund’s end of year fund balance was $10.2 million an almost 7.4% increase from last years $9.5 million.
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• Like a Balance Sheet
• Presents Assets and Liabilities as of the end of the fiscal year • Used as an indicator of financial condition at a point in time. • Includes deferred outflows and inflows for Pensions and Other Post Employment Benefits
Statement of Net Position
12 What is it?
What is happening in Cotati?
• Increase in assets primarily due to one-time receivables for sale of the park and ride lot and funds held in restricted escrow accounts to fund the replacement parking lots as well as investments in capital assets, primarily roads and parks of approximately $8.4 million.
• Increase in current and long-term liabilities is due to the final draw of the Streets Debt ($5.7 million) saving the City approximately $100K in interest as well as $2.6 million in current & accrued accounts payable related to payments for capital projects in process.
• ACFR Management Discussion and Analysis provides high level summaries the changes to total Net Position. 446 of 458
Net Position
Last Ten Years
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• Presents Revenues and Expenses for the Fiscal Year (July1-June 30) • Like an Income Statement
• Used as a performance indicator of operations to meet citizen needs • Includes program revenues and general revenues
• Specifies expenses by function/department/program
Statement of Activities
14 What is it?
What is happening in Cotati?
• Increase in Program Revenues decreasing for Governmental operations decreased related to grants and contributions of $800K. Decrease in Charges for business type activities were due to reduced connection fee revenues in Water & Sewer funds.
• Increases in General Revenues is primarily due to increased property tax and other revenues which is related to the proceeds from the sale of property. • Total expenses increased by approximately 16.5% primarily due the additional discretionary payment made to CalPERS, which is allocated across departments as well as increased projects for public works and community development. • See ACFR Management Discussion and Analysis for more detailed analysis of the changes in Net Position.
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REVENUES
Where the Money Comes From…
15 Charges for servicesGeneral Government

9.91%
Charges for servicesWater

9.90%
Charges for servicesSewer

13.82%
Operating grants &
contributions

7.24%
Property taxes

9.50%
Sales and use taxes

14.79%
Measure S sales tax

14.72%
Other taxes

6.18%
Other revenue

13.93%
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16 Expenses
Where the Money Goes…
General government

17.70%
Public safety

24.37%
Community
development

8.91%
Public Works

12.87%
Interest on long-term
debt

2.80%
Water

12.73%
Wastewater

20.62%
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17 Total Revenues & Expenses
Last 10 Fiscal Years
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18 Property Taxes as a Revenue Source
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sed pulvinar ultricies, purus lectus malesuada libero, sit amet commodo magna eros quis urna.

LOREM IPSUM DOLOR SIT AMET,
Get your own copy! CONSECTETUER ADIPISCING ELIT. 13
Online at cotaticity.org & at City Hall
19 453 of 458
Thanks!
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Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED Date: February 13, 2024
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2023-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2023-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected]. 458 of 458

Cotati City CouncilFebruary 13, 2024

Cotati City Council
February 13, 2024