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AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, February 13, 2024
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2 nd
and 4
th
Tuesday of every month. Your interest and participation are encouraged and appreciated.
City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org
.
For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected]
or 707-665-3622.
Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person.
As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable.
If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.
Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:
1. Using the following online livestream meeting portal link:
https://cotaticity.primegov.com/public/portal
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/82512469838?pwd=ZTZsajN1ckprSC9EVFZoY0tEOFdMQT09 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
Webinar ID: 825 1246 9838
Passcode: 803604
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or
+1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted
until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or Deputy City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted
. Once you begin your public comment, your three minutes will begin.
If you would prefer to submit your public comment in writing, please email your comments to [email protected]
. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.
Notice is hereby given
that Council may discuss and/or take action on any or all of the items listed on this agenda.
Any writings or documents
provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org
and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Disabled Accommodation:
Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.
Rules of Decorum:
To avoid distraction, the following meeting etiquette shall be enforced.
Silence electronic devices, including cell phones.
Audience members are advised to keep conversations to a minimum or conduct them outside the building.
Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2023-01 III.B.1.)
Public Comment (Action items)
:
Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.
Public Comment (Non-Action items)
: Public comment on non- action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.
Waiver Warning:
If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).
City Council meetings are conducted according to City Council Policy 2023-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org
and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record.
Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.
1. CALL TO ORDER
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2. 3.
ROLL CALL
LAND ACKNOWLEDGEMENT
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millennia. This acknowledgement does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.
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4. PLEDGE OF ALLEGIANCE
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5. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS AGENDA (ACTION) COTATI CITY COUNCIL – STRATEGIC PLANNING MEETING – APR 4, 2023 COTATI CITY COUNCIL – STRATEGIC PLANNING MEETING – APR 18, 2023 COTATI CITY COUNCIL – REGULAR MEETING – JAN 23, 2024
Minutes 4.4.2023
Minutes 4.18.2023
Minutes 1.23.24 (002)
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6. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers.
In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council may consider the item. If the City Council considers the item, citizens will be afforded the opportunity to provide comments relevant to the item being discussed.
The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. However, the Brown Act prohibits the City Council from taking action or considering any item that is not this agenda, to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda.
B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with CivicReady, by signing up on the City’s website, www.cotaticity.org
, under the “How do I” link at the top of the homepage.
D. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]
. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.
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7. PROCLAMATIONS
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A.
PROCLAMING FEBRURARY 2024 AS BLACK HISTORY MONTH
Proclamation
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8. PRESENTATIONS
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A.
INTRODUCTION OF THE NEW POLICE CHIEF FOR THE CITY OF COTATI An introduction and swearing in of the new Cotati Police Chief.
Agenda Item
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9. APPROVAL OF FINAL AGENDA (ACTION)
This item will only be opened for public comment if the City Council proposes to take any action to modify this agenda.
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10. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2023-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the Deputy City Clerk will alert speakers when there are thirty seconds remaining.
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11. CONSENT CALENDAR (ACTION)
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A.
2024 ROLLIN' ROSIES CAR CLUB CAR SHOW FUNDRAISER
It is recommended that the City Council of the City of Cotati adopt a resolution approving the 2 nd
Annual Rollin’ Rosies Car Club Car Show Fundraiser in La Plaza Park.
Agenda Item
Resolution
EXHIBIT A Conditions of Approval Rollin' Rosies Car Club Car Show 2024 Exhibit B Rollin' Rosies Car Club Car Show Application
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B.
PROFESSIONAL SERVICES AGREEMENT WITH M GROUP FOR CEQA REVIEW FOR COTATI VILLAGE 2 PROJECT It is recommended that the City Council of the City of Cotati approve by resolution a professional services agreement with M Group for CEQA review of the Cotati Village 2 project, and authorize the City Manager to execute a professional services agreement and any needed amendments up to an amount not to exceed $69,500.
Agenda Item
Resolution
M Group Scope and Cost
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C.
ANNUAL CANCELLATION OF CITY COUNCIL MEETINGS AND HOLIDAY CLOSURE OF CITY HALL It is recommended that the City Council adopt a motion to cancel the regular City Council meetings of July 23 and December 24, 2024, a nd authorize the annual holiday closure of City Hall.
Agenda Item
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D.
ACCEPTANCE OF THE DOWNTOWN CIVIC CENTER CONNECTIVITY AND SAFETY PROJECT It is recommended the City of Cotati City Council adopt a resolution accepting the Downtown Civic Center Connectivity and Safety Project, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35-day noticing period with no protests.
Agenda Item
Resolution
NOC
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E.
ACCEPTANCE OF THE 2024 STREET IMPROVEMENTS PROJECT
It is recommended the City of Cotati City Council adopt a resolution accepting the 2024 Street Improvements Project, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35-day noticing period with no protests.
Agenda Item
Resolution
NOC
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F.
MAIN CLEANING AND WATER TREATMENT SERVICES FOR THE WATER DISTRIBUTION SYSTEM It is recommended the
City of Cotati City Council by motion approve a Standard Service Agreement with No-Des, Inc., to complete water main flushing services.
Agenda Item
Water System Flushing Quote
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G.
RECEIVE AND FILE THE FISCAL YEAR 2022/23 AUDITED ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR THE CITY OF COTATI It is recommended that the City Council receive and file the Fiscal Year 2022/23 audited Annual Comprehensive Financial Report (ACFR) and related audit letters.
Agenda Item
City of Cotati Annual Comprehensive Financial Report for Fiscal Year 2022-23 City of Cotati - Report on Internal Control Over Financial Reporting (GAS) 2023 City of Cotati Auditor Communication with Those Charged with Governance (SAS) 2023 City of Cotati GANN Limit Report 2024
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H.
ACCEPTANCE OF KESSING RANCH PUBLIC IMPROVEMENTS
It is recommended the
City of Cotati City Council adopt a resolution accepting the Kessing Ranch Subdivision Public Improvements and authorizing the City Clerk to record the notice of completion and to release any Subdivision Improvement Agreement Securities upon the passage of 35 days .
Agenda Item
Resolution
NOC
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12. DIRECTION ON FUTURE AGENDA ITEMS
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13. REGULAR AGENDA (ACTION)
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A.
RECOGNITION OF CARL SCHOLLMAN
N
It is recommended that the City Council adopt a resolution recognizing Carl Schollmann’s extraordinary contributions to the City and community of Cotati.
Agenda Item
Resolution
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B.
PRESENTATION OF COMMUNITY POLLING RESULTS
It is recommended that the City Council receive and discuss the community polling results.
Agenda Item
Community Survey Results, Nov 2023
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C.
2024 VERONDA-FALLETTI RANCH WORKPLAN, LICENSE AGREEEMENT AMENDMENT AND MOU TO ESTABLISH A PILOT COMPOST HUB IN COTATI It is recommended that the City Council review and approve, by motion: 1. The proposed 2024 workplans for Farmster and Sandy Loam; and 2. Authorize the City Manager to execute the amended license agreement substantially in the form attached as approved by the City Attorney; and 3. Authorize the City Manager to execute a Memorandum of Understanding with Zero Waste Sonoma to run a pilot Compost Hub in Cotati substantially in the form attached as approved by the City Attorney.
Agenda Item
2024 Sandy Loam WorkPlan
2024 Sandy Loam Cost Plan
2024 Farmster Farm Workplan
2023 Farmster Community Program Summary
License Agreement Amendment
Sublicense - 175 W Sierra Avenue
Draft MOU Compost Hub
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D.
APPROVAL OF A DESIGN CONTRACT FOR THE VERONDA FALLETTI RANCH BARNS It is recommended that the City Council adopt a motion authorizing the City Manager to execute an agreement with ArchiLOGIX for the schematic design of the Veronda Falletti Ranch barn and brooder house.
Agenda Item
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E.
CONSIDERATION OF A RESOLUTION TO DETERMINE 120 E. COTATI AVENUE AS EXEMPT SURPLUS LAND AND DIRECTING STAFF TO MOVE FORWARD WITH ISSUANCE OF AN REQUEST FOR QUALIFICATIONS FROM DEVELOPERS INTERESTED IN DEVELOPING THE PROPERTY It is recommended by the Community Development Department that the City Council adopt a resolution determining that the three parcels located at 120 E Cotati Avenue are exempt surplus land under the Surplus Land Act under Government Code 54221(f)(1)(F), adopt a motion authorizing the issuance of a separate notice that the property is exempt surplus land under Government Code 54221(f)(1)(A), and provide direction on the draft Request for Qualifications (RFQ) for developers interested in developing the property and authorize staff is issue the RFQ once finalized.
Agenda Item
SLA Exempt Surplus Land Matrix
Surplus Land Act Resolution
120 E. Cotati Avenu RFQ-draft
La Plaza View - Architectural Plans
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F.
RECEIVE AND FILE THE FISCAL YEAR 2022/23 POPULAR ANNUAL FINANCIAL REPORT (PAFR) It is recommended the City Council receive and file the Fiscal Year 2022/23 Popular Annual Financial Report (PAFR).
14. CITY MANAGER'S REPORT
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15. CITY COUNCIL MEMBER REPORTS
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16. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
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17. CLOSED SESSION
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A.
PUBLIC EMPLOYEE APPOINTMENT TITLE: CITY ATTORNEY
Agenda Item
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B.
CONFERENCE WITH CITY LABOR NEGOTIATORS (GOVERNMENT CODE SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY MANAGER OR DESIGNEE. EMPLOYEE ORGANIZATION: COTATI POLICE OFFICERS ASSOCIATION (CPOA) AND COTATI POLICE MANAGEMENT ASSOCIATION (CPMA) Agenda Item
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18. REPORT OUT OF CLOSED SESSION
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19. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
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A.
INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
Agenda Item
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20. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before February 9, 2024. /s/ Kevin Patterson, Deputy City Clerk
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