Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: 2024 ROLLIN' ROSIES CAR CLUB CAR SHOW FUNDRAISER Date: February 13, 2024
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council of the City of Cotati adopt a resolution approving the 2nd Annual Rollin’ Rosies Car Club Car Show Fundraiser in La Plaza Park.
Background
The Rollin’ Rosies Car Club is an all-female car club based in Sonoma County. They are a 501c3 nonprofit organization supporting mental health awareness and suicide prevention in the community. Given their success last year, they are proposing to host their large fundraiser event in La Plaza Park again this year on Saturday May 11, 2024.
Analysis/Discussion
Rollin’ Rosies Car Clubs has requested the following: 1) exclusive use of La Plaza Park; 2) food truck and vendor sales of food and beverages; 3) live, amplified entertainment; 4) alcoholic beverage sales; 5) street closures of La Plaza between West Sierra Ave and Old Redwood Highway; 6) parking lot closure of the public parking lot on the corner of La Plaza Street and West Sierra Ave.
The event is a “Poker Run” fundraiser event, which begins in Healdsburg and travels to four other stops, will end in La Plaza Park, where they will have live music, food, and drink vendors. Classic cars will be parked on La Plaza Street between Old Redwood Highway and West Sierra Avenue, as well as in the public parking lot adjacent to the park on West Sierra Avenue.
This event is family friendly and free to the public to attend but there will be a fee charged to participants of the “Poker Run” portion of the event. The event will feature music and vendors between 2:00pm-6:00pm. Rollin’ Rosies Car Club is requesting exclusive use of the park, closed street/parking lot, and bandstand from 12:00pm-7:00pm to allow for setup, breakdown, and cleanup. They will remain in the park until 8:00pm for cleanup but the street and parking lot can reopen by 7:00pm. The event at La Plaza Park will be free of charge to attend. The event will include vendors and food trucks selling food, beverages, and merchandise. Alcoholic beverages will be sold in association with the festival.
Rollin’ Rosies Car Club has reviewed the City’s insurance requirements and has indicated that they will provide adequate insurance. A Condition of Approval has been included which requires proof of insurance be supplied to the City before the event.
A Condition of Approval has been included which requires a California Department of Alcohol and Beverage Control approved temporary permit to allow for the sale of alcohol to be supplied to the City before the events.
Financial Considerations
Rollin’ Rosies Car Club has requested fee waivers for their event. Financial considerations for the City would be a 50% fee waiver per the City Park Use and Special Event Policy since they are a registered nonprofit organization.
In accordance with the Park Use and Special Event Policy, fees will be assessed as follows:
$26 – Special Event Application Fee
$365.50 – Small Street Closure Fee
$30 – Restroom Cleaning Fee
$250 – Large Event Non-Resident Permit Fee
TOTAL FEE: $671.50 ($1343 prior to 50% fee waiver)
Special Event Refundable Security Deposit - $500
TOTAL FEES COLLECTED (including refundable deposit): $1,171.50 Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.