Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ACCEPTANCE OF THE 2024 STREET IMPROVEMENTS
PROJECT
Date: February 13, 2024
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution accepting the 2024 Street Improvements Project, authorizing the City Clerk to file the Notice of Completion with the County Clerk, and authorizing the release of retention after the 35-day noticing period with no protests.
Background
The City’s Five-Year Capital Improvements Program includes a list of paving projects. The paving projects are based on a Pavement Management Program (PMP), updated every 2 years, which guides identification and prioritization of pavement maintenance projects. The PMP provides strategies to prioritize annual roadway projects based on condition and treatment costs.
Pavement maintenance projects are significantly funded by, and made possible by, Measure S, the City’s local revenue measure; and City Council continues to prioritize street repair and maintenance. Since July 2020, the City has completed approximately $11.6 million in roadway improvements. These investments have considerably improved our roadway conditions and today Cotati has among the best roads in Sonoma County.
Analysis/Discussion
The 2024 Street Improvements (Project) included pavement preservation treatments for the following streets: Village Ct, Gravenstein Way, Gilbert Way, Pinewood Way, Pinewood Ct, Wilford Ln, Gilbert Ct, Ahlstrom Cir, Woodland Hills Dr, E School St, Christensen Ln, and Christensen Ct. The pavement preservation treatments consist of repair of failed areas (dig outs/repairs), slurry seal and restriping. On September 12, 2023, City Council awarded the construction contract to American Asphalt Repair & Resurfacing Co. On November 21, 2023.
The total constructed amount was $505,796.50 and the City Engineer determined the work to have been completed in accordance with the Project Plans and Specifications and recommends it for City acceptance.
Financial Considerations
The Project’s total authorized budget is $688,000, and accounts for design, construction, construction management and inspection, and direct costs. The actual project total cost is $674,636, which is 2 percent below the authorized budget. The remaining funds will be returned to the unappropriated General Fund.
Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.