Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707)792-4600
Agricultural Community Events Farmers' Mark
Name of Applicant or Organization:
Kelly Smith Tax ID # (if Non-Profit): 09-0161383
Name of Contact:
Address: PO Box 113 Kenwood CA 95452
Street City State Zip Code
415-999-5635 info@ilovefarmersm
Phone Number: Email Address:
6/5-9/5 2pm-9Pl Estimated Attendees: 200
Date of Event: rrival/Completion Time:
Farmers Market
Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park _Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes No Food served: Yes Sold V Street Closure Requested: Yes No Park Closure Requested: Yes l No Petting zoo V No •
Animals: Electricity Needed: Yes
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
I, the undersigned, acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that myself and others attending my event may be exposed to or infected by COVID-19. I agree to having all attendees follow CDC and Sonoma County Department of Public Health recommendations for enhanced health and safety measures related to COVID-19 and follow all posted instructions while using City facilities; including requirements for social distancing, wearing of face coverings, participant grouping, types of activities allowed, and potential limits on event size. 3/1/2024
Applicant Signature: Kelly Smith Date:
Date of Application: 3/5|24
Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
Ste Chosure res: N/ A Restroom Cleaning Fee: NA
101-23-64022-000000 101-24-80188-CLEANSI
Group Classification: Cotati Resident Non - Resident ABC License Received Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
A weekly farmers' market with farm, food booths, food trucks, packaged food, artisans and live music.
FILM PERMITS ONLY:
Production Type: Production Name: Number of Days Filming:
Name of Production Company: Contact Name and Email:
10 COTATI FARMERS MARKET 2024 = City Booth
ACEFM- 415-999-5635- [email protected]
PO Box 113 Kenwood, CA 95452 = ag producers
Wednesdays June 5th - September 25th
Old Redwood Highway
= Prepackaged foo
LA PLAZA
PARK = Artisans
= Hot Food
La Plaza Playground = Garbage Cans
= Commercial or
Tonprofit Booth
West Sierra Ave = bench
Bathrooms
Stage
La Plaza
Agricultural Community Events Farmers Markets
PO Box 113, Kenwood, CA 95452
415-999-5635 * [email protected] * www.ilovefarmersmarkets.org Date: March 6, 2024
To: Damien O'Bid, Clty Manager
From: Kelly Smith, Executive Director
CC: Chris Simmons, Chief of Police
Craig Scott, Public Works Director
RE: Cotati Farmers Market 2024
Agricultural Community Events Farmers' Markets (ACEFM) respectfully requests that the City Council approve the Cotati Farmers Market in La Plaza Park for the 2024 season. The season will run from Wednesday June 5th through Wednesday September 25th from 4:30 p.m. -7:30 p.m. The Farmers' Market will consist of produce/food sales, 3 food trucks, Barbeque, non-food sales, alcohol sales sold by The Cotati Chamber of Commerce and live amplified entertainment.
ACEFM requests that the City Council authorize exclusive use of the park including adjacent parking spaces fronting the park on La Plaza.
Additionally, ACEM requests permission to reserve the right to block off La Plaza between West Sierra Avenue and West Cotati Avenue. Our intention is to set up in the park.
Since ACEM is a non-profit organization we request our fees be waived or lowered by 50% per the application.
ACEFM will be providing insurance coverage for the farmers' market naming the City of Cotati as Additional Insured and will obtain liability waivers from all the vendors. Additionally Certificates of Insurance will be provided for the pony ride and inflatable bounce house vendors.
ACEFM would also like permission to put up the following signs and banners at the corner of Old Redwood Hwy. and W. Sierra Ave in La Plaza Park.
ACEFM will be responsible for obtaining trash and recycling bins from Recology that will be dropped off and picked up at La Plaza Park throughout the market season. The Farmers' Market Manager will clean up the park after each event.
Following are items that Agricultural Community Events respectfully requests the city take care of:
1. The public restrooms at La Plaza Park need to be open from 2:00 p.m. until 9:00 p.m. on market night Wednesdays throughout the market season.
Please ensure that the timers are set properly.
2. ACEFM request that Public Works install on or before May 14th the Cotati Chamber of Commerce four Wooden Farmers Markets signs; three below each of the "Welcome to Cotati" signs and one sign at the southeast corner of Gravenstein Highway and Old Redwood Highway, placed on the barricade at Old Redwood Highway and St. Joseph's Way. We request that the signs stay up during the market season and are taken down by public works after September 25th.
3. ACEFM requests that wasp traps are in place before opening day June 3rd and are replaced frequently during the market season.
4. ACEFM requests that no watering or mowing of the lawn in La Plaza Park takes place on Wednesday evenings or any time Wednesdays during the market season.
5. ACEFM requests banner placement over Redwood Highway May 20th - June 3rd.