Cotati City Council
April 2, 2024

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, April 02, 2024
6:00 PM SPECIAL MEETING – GENERAL FUND STUDY SESSION
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org. For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person. As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable. If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.

Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://cotaticity.primegov.com/public/portal

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/83813867986?pwd=d0lsbURzMkJhejNuSWpmRFVNdmpMQT09 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 838 1386 7986 Passcode: 799921
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.

Cotati City Council Packet April 02, 2024

• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area. • The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2023-01 III.B.1.) Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda.

Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2023-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER

2. ROLL CALL

3. LAND ACKNOWLEDGEMENT
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millennia. This acknowledgement does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.

4. PLEDGE OF ALLEGIANCE

5. PUBLIC COMMENT
Pursuant to California Government Code section 54954.3(a), members of the public wishing to address the Council/Board may do so at the beginning of the special meeting, and such comments shall be limited to the special meeting topic.

6. STUDY SESSION
A. DISCUSS REVISED DEPARTMENTAL WORKPLANS FOR FISCAL YEAR 2024-2025 It is recommended the City Council discuss and provide feedback, if any, on the proposed final Departmental Workplans for fiscal year 2024/25.

B. BUDGET STUDY SESSION FOR GENERAL FUND FOR FISCAL YEAR 2024/25 It is recommended the City Council for the City of Cotati facilitate a budget study discussion on the General Fund Operations Revenues and Expenditures for Fiscal Year 2024/25

7. CLOSED SESSION
A. CONFERENCE WITH CITY LABOR NEGOTIATORS (GOVERNMENT CODE SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY MANAGER OR Cotati City Council Packet April 02, 2024

DESIGNEE. EMPLOYEE ORGANIZATION: COTATI POLICE OFFICERS

ASSOCIATION (CPOA) AND COTATI POLICE MANAGEMENT ASSOCIATION (CPMA)

8. REPORT OUT OF CLOSED SESSION

9. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

10. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before March 29, 2024. /s/ Kevin Patterson, Deputy City Clerk
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: DISCUSS REVISED DEPARTMENTAL WORKPLANS FOR
FISCAL YEAR 2024-2025
Date: April 2, 2024
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended the City Council discuss and provide feedback, if any, on the proposed final Departmental Workplans for fiscal year 2024/25.

Background
The City conducted a Strategic Planning Workshop on February 20th to discuss City goals and objectives for the upcoming fiscal year 2024/25. For this year, the City is using an updated format that explicitly links the projects/programs to City Council Strategic Goals and provides an estimated time schedule for completion of the project/program. During the session, Council provided several recommendations for updates to the departmental goals for classification, formatting, and prioritization. Staff committed to returning with updated program/project priorities for the General Fund Study Session.

Analysis/Discussion
At the Strategic Planning Workshop, the City Council reviewed the new workplan format, provided direction on programs and projects and discussed the potential move to 2-year budgeting with the FY 25/26 budget cycle. In general, the City will be continuing to move ongoing work into the day-to-day activities, captured in the timesheet system. This will allow for a more focused summary of programs and projects. Regarding the proposed 2-year budget, the City Council agreed to move that way, stating that the year after an election is the correct timing for this (FY 25/26), but requesting an extra day for strategic planning. The intent is to have the new City Council come together for a facilitated strategic planning or team building exercise, similar to the one conducted with the new City Council in 2023. This would then be followed, on a separate day, by the Strategic Planning Workshop where specific programs/project priorities are discussed.

For the updated FY 24/25 Workplan, the base assumption is that everything discussed is a priority, but some things are higher or lower relative priorities depending on City Council Goals, regulations, grants, etc. Additionally, the City Council has requested that all projects be listed, even if they are in the ”parking lot” for now.

Therefore, using available staffing as a gauge, each department has their projects grouped in 1/2/3 (Green/Yellow/Red) priority, as it is difficult to draw a discrete “red line“. The staff focus will be on accomplishing priority 1 projects in green during the fiscal year. Priority 2 and 3 items (yellow and red) are not expected to be completed during the year. However, if grants or other opportunities arise during the year, it‘s possible that some of these elevate and get accomplished.

Additionally, the workplan includes a new column indicating Lead/Support department to ensure that the resource request is accounted for, but clear which department is leading the effort. As a small agency all departments work together on many of the projects. If a supporting department is expected to spend significant time on an effort, that department has the program/project listed on their workplan in a supporting role.

Attached are the City Council Strategic Goals and Objectives, as well as the proposed final FY 24/25 Workplans for each of the departments.

Financial Considerations
No direct fiscal impacts. Departmental goals and projects are used to develop and focus City operations and budgetary planning which are separately presented to City Council for adoption.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
c:\inetpub\wwwroot\multitenant\temp\final council goals fy 2024-2025.pdf 2024-2025

GOALS AND OBJECTIVES

1. Goal: Ensure long-term vitality for the City.
a. Objective: Promote a balanced budget that meets the community vision for City services
b. Objective: Economic Development
i. ED Strategy

1. Business Attraction/Retention program

2. Removing barriers to market entry

3. Promotion of Cotati for businesses
ii. Revenue enhancement
c. Objective: Facilitate affordable housing, new development, and new infrastructure consistent with vision and goals of the General Plan and EIR
d. Objective: Preserve City infrastructure to meet community needs e. Objective: Actively pursue all feasible grant opportunities to implement identified projects

2. Goal: Actively work to mitigate and adapt to the impact of climate change in accordance with adopted City Council policies.
a. Objective: City to continue implementing the local goals in the adopted Climate Acton 2020 and Beyond plan to achieve greenhouse gas (GHG) reduction targets for City operations and the community.
b. Objective: City to implement measures, policies and communications to assist in the adaptation of identified climate change impacts in the community.

3. Goal: Provide core services consistent with best-in-class community service levels. a. Objective: Ensure community safety and quality (Police, Planning, Building, Public Works and Code Enforcement)
b. Objective: Support high level core day-to-day services in all departments. c. Objective: Improve emergency preparedness, including wildfire preparedness. c:\inetpub\wwwroot\multitenant\temp\final council goals fy 2024-2025.pdf d. Objective: Update City regulations to respond to applicable legislative and legal changes
e. Objective: Provide convenient and reliable zoning, permitting, and development services
f. Objective: Represent City’s interest by participation in region-wide issues g. Objective: Pursue opportunities to improve service delivery, including joint procurement, leveraging internal and external staffing resources, and developing systems, polices and procedures to streamline processes and expand capabilities of staff

4. Goal: Promote community engagement to inform and encourage participation a. Objective: Develop programs, projects & processes to enhance community engagement
b. Objective: Continue to improve public information and awareness of programs and services
c. Objective: Explore possibilities of incorporating neighborhood level programming into City activities

5. Goal: Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength
a. Objective: Ensure that all city government operations are inclusive and equitable:

Fairness in hiring and promotions, greater opportunities in contracting, and equitable services to all residents.
b. Objective: Advance equity and health in partnership with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations.

City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects
= 2nd Priority Proposed Projects
= 3rd Priority Proposed Projects Lead/Support Priority Strategic Projects Long-Term Vitality Address Climate Change Best-in Class Services Community Engagement Equity and Diversity Status % Complete at End of FY
23-24
Estimated
Completion Estimated FTE
City Managers Office
S 1 Implement Police Oversight Recommendation X X X New - Fall 2024 0.08 L 1
Impact Fee Schedule Update for CPI, AB 602 (+other new laws) X New - Fall 2024 0.04 L 1 Construct Council Chamber Audio Visual Upgrades X X New - Fall 2024 0.08 L 1 Personnel Rules Update X X In-Progress 90% Summer 2024 0.06 L 1 Design Council Chamber Audio Visual System Update X X In-Progress 90% Summer 2024 0.08 L 1 Evaluate Gas Water Heater w/ Heat Pump Replacements X X In-Progress 75% Fall 2024 0.02 L 1 Economic Development (Cannabis, Industrial Area Zoning) X X In-Progress 25% Summer 2025 0.04 L 1 Microgrid City Hall Complex & Corp Yard, EV Charging EvaluationX X X In-Progress 25% Fall 2024 0.02 L 1 1-Year Evaluation of Veterans Hall Leasing Arrangement X X In-Progress 25% Summer 2024 0.03 L 1 Model Ordinance - Extended Producer Liability Household Hazardous Waste* X X New - Spring 2025 0.02 L 1 Update Social Media Policy* X X New - Spring 2025 0.02 L 1
Targeted Marketing/Community Outreach to raise awareness of SAFE* X X New - Summer 2024 0.01
L 1 Accessibility Plan X X X New - Spring 2025 0.02
L 1 Organize Annual Creek Week Event* X New - Fall 2024 0.03 L 2 Chamber of Commerce Services Agreement X X X New - Summer 2024 0.01 L 2 Develop Policy on Gen. Artifical Intelligence (AI), AI Pilot, and social media X New - Fall 2024 0.02 S 2 120 E. Cotati Avenue Re-Entitlement/Development, Housing JPAX X X In-Progress 25% Fall 2024 0.04 L 2 Records Digitization & Management Project X On Going 25% Summer 2025 0.10 L 2 Investigate Library Options for Cotati X On Going 20% Summer 2025 0.02 L 2 Veronda Falletti Barn Preliminary Design X X X In-Progress 5% Fall 2024 0.04 L 2 Emergency Operations Update X X On Hold - Summer 2025 0.06 L 2 Dogs in Parks Ordinance Update X X On Hold - Fall 2024 0.02 L 2
Follow up on Broadband Improvements, as directed by Council* X X New - TBD 0.02 L 3 Ordinance to Update Parks/Event Approvals Requirement X X New - Fall 2024 0.02 L 3 Joint Procurement Coordination/Policy Update X On Going 25% Summer 2025 0.02 L 3 Explore Youth Council* X New - TBD 0.02
L 3 Evaluate Options for Free Wi-Fi Citywide X New - TBD 0.02 Discuss Roundabout Ban* X X New 100% - Putnam, Civic & Sunflower Park Preliminary Design X X X Complete 100% - CPOA/CPMA Negotiations X X Complete 100% - Continued Implementation of Equity Projects X X Complete 100% - Improve FIGR Coordination X X Complete 100% - Update Public Safety Messaging Procedures X X X Complete 100% - Update Community Survey on Equity X X X Complete 100% - Countywide Broadband Improvement Evaluation X X X Complete 100% - Discussion on Police Oversight Models X X X Complete 100% - Regonition Policy and Proclamation Calendar X X Complete 100% - Land Acknoledgment and City Council Rules Update X X Complete 100% - Putnam, Civic Park Baseball Field Renovations/License X X X Complete 100% - Isreali-Palestinian Ceasefire Resolution X X Complete 100% - Veronda Falletti Ranch License Agreement Revisions/Compost Hub X X X Complete 100% - EVITP Electric Vehicle Charging Ordinance X Complete 100% - Community Survey and Recruitment for Police Chief X X X Complete 100% - Negotiation and Purchase of 120 East Cotati Avenue X X X Complete 100% - Mobile Home Park Senior Overlay Urgency Ordinance X X Complete 100% - City Council Term Limits Discussion X Complete 100% - Legislative System Migration to PrimeGov X Complete 100% - La Plaza Level 3 EV Charger Design/License Agreement X X X Complete 100% - Noise Ordinance Update X Complete 100% - Proposed Priority 1 FTE 0.53 Note: Project in red text were added during the fiscal year. Available FTE 0.01 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 -0.52 Strategic Goals 2023/24
City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE Total Time to Complete Project (hrs) Administrative Services L 1 Website Dept. Page Update/New Social Media Content X In Process 15% Winter 2024 0.06 128 L 1 IT Infrastructure Update X X On-Going 15% Summer 2025 0.09 192 S 1 Construct Council Chamber Audio Visual Upgrades X X On-Going 5% Fall 2024 0.07 144 L 1 New City Customer Welcome Letter (Utility/Bus. License) X X X New - Fall 2024 0.02 40L 1 Cyber Security Management X New - Spring 2025 0.05 96L 1 365 System Tools Implementation X X New - Spring 2025 0.09 192L 2 Business Licensing Audits/Process & System Review X On-Going 20% Summer 2025 0.18 384L 2 IBS Payroll System Updates X In Process 10% Fall 2024 0.05 108 S 2 Water and Sewer Rate Review and Revenue Evaluations X X X On-Going 5% Fall 2024 0.04 80 L 2 Deposit Account Process Review X In Process 5% Winter 2024 0.05 96L 2 Confidential File Retention Review X New - Summer 2024 0.08 160 S 2 Develop Policy on Gen. Artifical Intelligence (AI), AI Pilot, and social media X New - Fall 2024 0.09 192L 2 Process Digitization and Automation - Paper Elimination X X New - TBD 0.37 768 Monthly Utility Billing X X Complete 100% - Backflow Program/Code Update X Complete 100% - Fixed Asset/Work Order Processes (Support) X Complete 100% - Hydrant Meter Process Update/Software Integration and Rollout X Complete 100% - TOT Taxation Process/Documentation X Complete 100% - Policy to Address Fiscal Deficits X Complete 100% - K-9 Licensing -Move to DocuPet W/Rohnert Park X Complete 100% - Financial Deficit Policy X X X Complete 100% - Veterans Building Billing Management X X Complete 100% - Proposed Priority 1 FTE 0.38 Note: Project in red text were added during the fiscal year. Available FTE 0.31 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 -0.07 Strategic Goals 2023/24 City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE Community Development S 1 Economic Development (Cannabis, Industrial Area Zoning) X X In-Progress 25% Summer 2025 0.04 S 1 Impact Fee Schedule Update for CPI, AB 602 (+other new laws) X New - Summer 2025 0.06 L 1 Housing Element Program Implementation* X X X X X New - Continous 1.00 L 1 120 E. Cotati Avenue Re-Entitlement/Development, Housing JPA X X New - Winter 2024 0.12 L 1 Complete Santero Way Specific Plan Update X X X X X New - Fall 2024 0.12 L 1 Code Efficiency Improvements X X X New 10% Winter 2024 0.09 L 1 ADU - Publish Grant Information/Types of Funding support* X X X X New - TBD 0.04 L 1 Full Electronic File Management Transition X New - Summer 2025 0.12 L 1 Cottage & Plex Housing - Building Community Outreach* X X X In-Progress 20% Summer 2025 0.06 L 1 Housing Legislation Implementation X X X New - Summer 2025 0.25 L 1 Coordinate with County on BAFHA Funding Plan Development X x In-Progress 10% Winter 2024 0.06 L 1 Engage with County on Habitat Conservation Plan Development X X In-Progress 10% Winter 2024 0.08 L 2 Dark Sky Lighting Ordinance X X New 0%% Summer 2025 0.03 S 2 Support CM Office Decarbonization Efforts X New - Summer 2025 0.12 L 3 MHP Ordinance Updates (Tenant Protections) X X X New 20% TBD 0.05 L 3 General Plan Focused Update (Safety Element, Circulation, Social Justice) X X X X X New - Summer 2026 0.35 L 3 Residential Street Parking Permit Program, if needed* X X - TBD 0.08 Active Transportation Plan X X X Complete 100% - Development of Housing Administration Program X X Complete 100% - Update All Planning Permit Applications X Complete 100% - Plex Housing Design Guidelines X X X Complete 100% - Proactive Re-Zoning of PD Districts (Housing Element Program 2-7) X X X Complete 100% - Senior Mobile Home Park Zoning Overlay X X X Complete 100% - 120 E. Cotati Avenue Purchase Engagement with Developers X X X Complete 100% - Housing Element Program 1-6 MHP Ownership Support X X X Complete 100% - Housing Element Program 1-8 Residential Decarbonization (EV Charging) Ordinance X X Complete 100% - Housing Element Program 2-2 SB 35 & SB 330 Application Process X X Complete 100% - Housing Element Program 2-3 Creation of ADU Information Page X X X Complete 100% - Housing Element Program 2-7 Support for Proposed Residential Projects X X X Complete 100% - Housing Element Program 5-3 Host Housing Fair X X X Complete 100% - $70,000 REAP Grant Close Out X Complete 100% - ADU Rental Rate Survey Create and Implement X Complete 100% - Solar App + Software Implementation X Complete 100% - Plant-a-Tree Cotati Program Creation and Implementation X Complete 100% - Creation of a Sustainability Program and Information Webpage X Complete 100% - Post-Covid Economic Development Plan X On Hold 0% - Proposed Priority 1 FTE 2.02 Note: Project in red text were added during the fiscal year. Available FTE 0.82 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 -1.20 Strategic Goals 2023/24 City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Updated Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE to complete Public Works L 1 Streets Gateway Signage X In Construction 70% Summer 2024 0.02 L 1 Park and Ride Replacement X X In Construction 50% Winter 24/25 0.06 L 1 Hwy 116/W Cotati Ave Intersection Safety Improvements X X X In Design 35% Fall 2028 0.20 L 1 Grants - Redwood Dr & Cypress Ave Pavement Rehab X X In Construction 70% Summer 2024 0.06 L 1 Engineering Asset Management, Unified Request Tracking X X In-Progress 25% Winter 24/25 0.20 L 1 Grants - Sidewalk Gap Closure Project (In Design) X X X In Design 10% Spring 2025 0.06 L 1 Sewer SCADA Replacement - Sewer/Water X In Design 10% Winter 24/25 0.20 L 1 Putnam Park Design & Improvements X In Design 10% Spring 2025 0.10 L 1 Sunflower Park Design & Improvements X In Design 5% Summer 2025 0.08 L 1 West Sierra Tank Recoating X New - Winter 24/25 0.10 L 1 Annual City-Wide Bicycle Pedestrian Safety Improvements Project* X X X New - Spring 2025 0.02 L 1 Civic Center Park Improvements Project X In Design - Spring 2025 0.03 L 1 Class 1 Pathway Maintenance & Laguna Waste Receptacle Project (Laguna Trail, Ranch Pathway)* X New - Spring 2025 0.03 S 1 Organize Annual Creek Week Event* New - Fall 2024 0.01 L 1 2025 Street Improvements Project X X New - Spring 2025 0.05 S 1 Microgrid City Hall Complex & Corp Yard, EV Charging Evaluation X X X In-Progress 25% Fall 2024 0.10 L 1 Olaf Street Storm Drain Repair X X In Design 50% Summer 2024 0.03 L 1 West School Street Storm Drain Repair X X In Design 50% Summer 2024 0.03 L 1 Wastewater System Emergency Generator Project (Quail Hollow) X X In-Progress 10% Fall 2024 0.02 L 1 2025 Park Meadows Landscape Improvements Project X X New - Summer 2025 0.02 L 2 Well 1A/Well 3 Treatment Renewal and Replacement X On Hold 5% Winter 24/25 0.06 L 2 Water and Sewer Rate Review and Revenue Evaluations X X X In-Progress 5% Fall 2024 0.29 L 2 Trash Implementation Plan - Phase 1 X X New - Summer 2025 0.03 S 3 Parks Veronda Falletti Ranch Barn(s) Final Design X X New - Summer 2025 0.15 L 3 Buildings Civic Center Parking Lot Improvements X On Hold - TBD 0.02 L 3 Vegetative Management - Laguna De Santa Rosa X New - TBD 0.10 L 3 Central Traffic Signal Controller X X New - TBD 0.08 Utility Box Artwork - Pilot X X Complete 100% - 2024 Park Meadows Landscape Improvements Project X X Complete 100% - 2024 City-Wide Bicycle Pedestrian Safety Improvements Project X X X Complete 100% - Parks Kotate Park Improvements X Complete 100% - Streets 2024 Street Preservation X X Complete 100% - Water "Water ATM" Project X X Complete 100% - Sewer Cypress Avenue Sewer Repairs X X Complete 100% - Henry Street Storm Drain Repair X Complete 100% - Proposed Priority 1 FTE 1.42 Note: Project in red text were added during the fiscal year. Available FTE 2.06 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 0.65 Strategic Goals 2023/24 City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE Police Department L 1 Police Officer Recruiting with Focus on Equity and Inclusion* X X On-Going 90% Spring 2024 0.12 L 1 Crisis Intervention/Police Post Critical Event Training All Staff* X X On-Going 80% Winter 2024 0.06 L 1 Community Outreach TPA, NNO, Coffee with a Cop X X On-Going 75% Winter 2024 0.06 L 1 Focused Vehicle, Pedestrian, Bicycle Safety/Enforcement X X On-Going 60% Winter 2024 0.17 L 1 Implement Police Oversight Recommendation* X X X New - Fall 2024 0.17 L 1 POST+ Implicit Bias and Racial Profiling, De-Escalation, Trafficing Training* X X X New - Spring 2025 0.24 L 1 Records, PRA, & Analytics Training X New - Fall 2024 0.12 L 1 Mobile Support Team & SAFE Crisis/Mental Health Training X X New - Spring 2025 0.24 L 1 SB2 Training and Compliance X X New - Winter 2024 0.05 L 1 Explore Social Media Enhancement & Outreach X X New - Spring 2025 0.12 L 1 Return Supervision 1 LT 2SGTs 2 Corporals X X On-Going 80% Fall 2024 0.25 L 2 PSAP (Dispatch) Upgrade X On-Going 30% Spring 2025 0.19 L 2 Small Agency Mutual Aid Investigation Team Training X New - Spring 2025 0.26 L 2 Industrial Area Restricted Hour Parking Ordinance X X X New - Spring 2025 0.08 L 2 Wellness Grant Equipment X X New - Spring 2025 0.04 L 3 Evaluate "Lights On!" Project X New - Summer 2025 0.12 L 3 Repurpose Holding Facility Infrastructure X X New - Summer 2025 0.50 L 3 Full Deployment of BOLA Wrap X On-Hold 50% TBD 0.04 Continued De-Escalation Tactics and Implicit Bias Training (moving to activity) X X Complete 100% 0.00 Patrol Electric Vehicle Deployment X Complete 100% 0.00 Dispatch Support FTE (Records Analyst Position) X Complete 100% 0.00 EV Cameras integrated with Axon Cloud Storage X Complete 100% 0.00 K9 Replacement (Scent Tracking Dog) X Complete 100% 0.00 Hi-Lo Evacuation Drill (moving to activity) X Complete 100% 0.00 Annual Police Report (moving to activity) X Complete 100% 0.00 SSU Police Internship X X Complete 100% 0.00 Mid-Year Police Report (moving to activity) X On-Hold - 0.00 Proposed Priority 1 FTE 1.60 Note: Project in red text were added during the fiscal year. Available FTE 3.31 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 1.71 Strategic Goals 2023/24 Cotati City Council
Agenda Staff Report
Item type: STUDY SESSION
To: City Council
Subject: BUDGET STUDY SESSION FOR GENERAL FUND FOR
FISCAL YEAR 2024/25
Date: April 2, 2024
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended the City Council for the City of Cotati facilitate a budget study discussion on the General Fund Operations Revenues and Expenditures for Fiscal Year 2024/25 Background
Summary
With the guidance provided by the City Council and the community during the strategic planning session held on February 20, 2024, staff has compiled the attached draft budget of the Operating General Fund which includes the following:
- All departments evaluated budget needs based on the City’s priorities when preparing their 2024/25 budgets.
- Estimated General Fund Revenues for the rest of fiscal year 2023/24 (inclusive of Measure S) are estimated to be approximately 2% higher than the adopted budget. - General Fund Revenues for budget year 2024/25 assume an approximate 3% increase when compared to the Adopted Budget for FY (Fiscal Year) 2023/24.

Proposed General Fund expenditures for FY 2024/25 include increases for continuity of operations with key increases due to:
- Operating Contracts such as Utilities, Legal, Property and liability insurance is expected to continue to have annual large cost increases, projected at between 15-17% for FY 24-25.

PG&E costs are expected to increase by 21%.
- Personnel Costs - minor staffing changes related to expected promotions including police department Seargent and Corporal vacant positions and the city mangers deputy city clerk, potentially promoting to City Clerk.
- All effective MOU’s are included with projected costs. No salary assumptions are included for the CPOA or CPMA labor unions currently under negotiations. If negotiations are concluded before the budget is adopted, the adjusted budget with the full cost will be provided to the City Council with the budget adoption. If the budget is adopted before the negotiations are concluded, staff will provide the anticipated budget effect to the City Council, which will most likely be adjusted at mid-year.
- In all departments, the budget assumes that all positions are filled for the full year, which is a conservative assumption.
- The City Council budget includes the annual contribution budget ($25k), with is anticipated to be reserved for the Chamber of Commerce ($15k) and the small community grant program ($10k). Historical waivers of fees for events are no longer explicitly budgeted in this account. - Includes the additional discretionary payment to CalPERS based on the proposal provided by Ridgeline to pay the interest expense for the prior year's losses to remove the negative amortization and compounded expense for the City in the future. The total distributed to the General Fund for the additional ADP is approximately $273,000.

Vehicle Replacements
Continued investment in vehicle replacements and operating funds for minor repairs at City Parks, along streets and in City buildings. Major repairs will be included in the forthcoming Capital Improvement Program budget.

The vehicles currently planned for replacement consist of specific heavy equipment and equipment that more than ten years old within the Public Works department, as well as the Police Chiefs‘ Vehicle, which is now nine years old.

Professional Services
In the current year, City staff removed the professional service agreements that serve the Community Development and Public Works departments for cost recovery work (development projects that fund staff and consultant time to process applications). These entitlement costs are primarily managed within a different fund and can be highly variable with passthrough costs covered by entitlement projects.

Other Professional service agreements for both Public Works and Community Development that pertain to pass-through work for Permit Services are continued in the General Fund but have been broken out within the Expense Detail reports. These costs are directly accounted for with offsetting revenues within the charges for services from building permit issuance.

In addition to the allocated contracts provided in the attached budget summary, the budget assumes funding for an updated impact fee study update ($42k), Economic Development work ($25k), elections expenses ($20k), and a contingency reserve for design for a Microgrid/EV Charging Infrastructure Design project ($75k). Note that no General Fund update funding is included in this draft budget.

Veronda Falletti Ranch & SAFE
Lastly, this budget has continuing operating expenses related to the Veronda-Falletti Ranch (approximately $201k). The General Fund will also continue to fund the SAFE team (approximately $145k) with operating transfers to the Grant Fund which holds the program costs due to previously received grant matching from the County. Both of these expenditures are the largest discretionary operating expenses in the General Fund.

Pension and Additional Discretionary Payment (ADP)
Comparative Year Note - Due to the $6M additional discretionary pension payment (ADP) made to CalPERS at mid-year, there is a one-time increase in expenditures shown as departmental expenses in FY 21/22 following governmental accounting requirements. Approximately $4.8M of the $6M is attributable to the General Fund, which is allocated across the departments. The rest was distributed to the Enterprise Funds. Following the plan approved by the City Council, $2M of the $6M is from General Fund reserves with the remaining $4M that was a loan designed to preserve the reserve funds while maximizing avoided interest from future CalPERS unfunded pension liability payments.

The proposed budget includes a combination of conservative revenue projections and conservative operational expenditure projections. Proposed capital expenditures will be presented to the community and City Council on April 18, 2024, when a full detail of the fund balance due to transfers will be provided.

Analysis/Discussion
Overall, the budgets are in line with the best estimates of City revenues at this time, using independent tax forecasting experts who develop estimates based on Cotati’s specific mix of businesses. The proposed budget is conservative in terms of expenditure and revenue forecasts.

The City Council has continued to prioritize supporting robust reserves more than the required reserve of 25% of operating expenditures to protect city services against economic disruptions.

Therefore, this fiscally conservative approach allows the proposed budget to protect essential operations..

Financial Considerations
General Fund
Preliminary General Fund budget projects an operating surplus of approximately $1.2M ($11.0M in net revenue and $9.8M in operating expenses). While this does include the pension UAL ADP and re-amortization costs, it does not include any capital or debt service costs, or any capital improvement expenses, which will be discussed at the next budget study session. It also does not include any potential salary or benefit impacts resulting from the currently on-going POA/PMA negotiations.

The total estimated actual General Fund revenues for FY 2023-24 are $10,940,860, of which $5,990,807 or 55% is from Sales Tax (including Measure S sales tax). Estimated operational expenditures for FY 2023-24 total $9,127,785 of which $4,830,279 is to support public safety and $1,498,411 is for public works, our largest departments.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

Budget Comparison Report
Account Summary of Revenues and Expenses
Fund101 - GENERAL FUND
Adopted
Budget
Comparison 1
Estimated
Actuals Budget
Estimated
to Adopted
Budget %
Comparison 2
Proposed Next
Year
Budget
Proposed
to Adopted
Budget %

REVENUES
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity 2023-2024 2023-2024 EST 2024-2025 PROP
601- PROPERTY TAX 1,773,535 $ 1,873,508 $ 1,967,056 $ 2,131,758 $ 1,941,190 $ $ -8.94% (190,568) $ 2,123,996 $ -0.36% (7,762) 603- SALES TAX 5,837,741 6,230,425 6,024,055 6,084,000 5,990,807 -1.53% (93,193) 6,027,000 -0.94% (57,000) 604- OTHER TAX 668,954 723,670 678,562 652,300 740,715 13.55% 88,415 752,500 15.36% 100,200 606- LICENSE & FRANCHISE 623,563 686,807 718,840 556,500 652,079 17.18% 95,579 597,400 7.35% 40,900 607- RENTS 71,712 80,114 102,863 78,000 133,135 70.69% 55,135 114,000 46.15% 36,000 608- REVENUE - OTHER AGENCIES 200,751 107,218 151,897 207,150 237,415 14.61% 30,265 218,870 5.66% 11,720 609- OTHER REVENUE 237,173 316,772 2,303,881 45,058 127,365 182.67% 82,307 97,050 115.39% 51,992 620- CHARGES FOR SVS 1,035,074 573,294 602,780 478,926 459,417 -4.07% (19,509) 417,526 -12.82% (61,400) 650- INVESTMENT EARNINGS: 56,654 19,717 187,238 45,600 200,895 340.56% 155,295 200,000 338.60% 154,400 660- CONTRIBUTIONS 1,451 10,231 7,886 3,500 2,780 -20.57% (720) 6,300 80.00% 2,800 670- TRANSFR IN & OTHR SOURCES 219,431 5,934,212 391,922 202,000 202,720 0.36% 720 202,000 0.00% - 680- SPECIAL REVENUES 41,429 89,838 101,574 53,500 96,600 80.56% 43,100 98,700 84.49% 45,200 999- INTERFUND DEBT SERVICE 0 0 0 155,741 155,742 0.00% 1 155,741 0.00% - Total Operating Revenues 10,767,467 $ 16,645,804 $ 13,238,553 $ 10,694,033 $ 10,940,860 $ $ 2.31% 246,827 $ 11,011,083 $ 2.96% 317,050

EXPENSES
Department: 10 - CITY COUNCIL 119,672 $ 174,632 $ 141,150 $ 170,457 $ 156,313 $ $ (14,144) -0.08 183,606 $ $ 13,149 0.08 Department: 11 - CITY MANAGER 790,812 977,867 689,672 741,811 701,472 -40,339 -0.05 935,990 194,179 0.26 Department: 12 - ADMINISTRATIVE SERVICES 314,145 475,148 421,652 508,290 483,941 -24,349 -0.05 527,880 19,590 0.04 Department: 17 - COMMUNITY DEVELOPMENT 730,836 1,143,788 839,124 1,115,760 923,073 -192,687 -0.17 901,168 -214,592 -0.19 Department: 18-22 - PUB WORKS-COMBINED 1,005,836 1,555,498 1,309,049 1,400,181 1,498,411 98,230 0.07 1,738,486 338,305 0.24 Department: 23 - POLICE 4,022,444 7,570,383 4,078,078 5,017,822 4,830,279 -187,543 -0.04 4,960,074 -57,748 -0.01 Department: 24 - RECREATION 323,186 601,239 413,784 449,530 412,586 -36,944 -0.08 502,432 52,902 0.12 Department: 25 - CODE COMPLIANCE 60,793 64,157 82,634 43,975 121,710 77,735 1.77 41,000 -2,975 -0.07 Total Operating Expenses 7,367,724 $ 12,562,713 $ 7,975,143 $ 9,447,826 $ 9,127,785 $ $ (320,041) -0.03 9,790,636 $ $ 342,810 0.04 Net Operating Revenues 3,399,743 $ 4,083,091 $ 5,263,410 $ 1,246,207 $ 1,813,075 $ $ 566,868 0.45 1,220,447 $ $ (25,760) -0.02 Note: Fiscal Year 2021-22 includes the additional Unfunded Pension Liability Payment Allocation.

Incr /(Decr) Incr /(Decr)
$0
$2
$4
$6
$8
$10
$12
$14
$16
$18
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity
2023-2024 2023-2024 EST 2024-2025 PROP
Millions
Comparative Revenues and Expenses
Budget Comparison Report
Account Summary
Fund101 - GENERAL FUND
Adopted
Budget
Comparison 1
Estimated
Actuals Budget
Estimated
to Adopted
Budget %
Comparison 2
Proposed Next
Year
Budget
Proposed
to Adopted
Budget %
Category
Department
Classification
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity 2023-2024 2023-2024 EST 2024-2025 PROP
601- PROPERTY TAX 1,773,535 $ 1,873,508 $ 1,967,056 $ 2,131,758 1,941,190 -190,568 -9% 2,123,996 -7,762 0% 603- SALES TAX 5,837,741 6,230,425 6,024,055 6,084,000 5,990,807 -93,193 -2% 6,027,000 -57,000 -1% 604- OTHER TAX 668,954 723,670 678,562 652,300 740,715 88,415 14% 752,500 100,200 15% 606- LICENSE & FRANCHISE 623,563 686,807 718,840 556,500 652,079 95,579 17% 597,400 40,900 7% 607- RENTS 71,712 80,114 102,863 78,000 133,135 55,135 71% 114,000 36,000 46% 608- REVENUE - OTHER AGENCIES 200,751 107,218 151,897 207,150 237,415 30,265 15% 218,870 11,720 6% 609- OTHER REVENUE * 237,173 316,772 2,303,881 45,058 127,365 82,307 183% 97,050 51,992 115% 620- CHARGES FOR SVS 1,035,074 573,294 602,780 478,926 459,417 -19,509 -4% 417,526 -61,400 -13% 650- INVESTMENT EARNINGS: 56,654 19,717 187,238 45,600 200,895 155,295 341% 200,000 154,400 339% 660- CONTRIBUTIONS 1,451 10,231 7,886 3,500 2,780 -720 -21% 6,300 2,800 80% 670- TRANSFR IN & OTHR SOURCES * 219,431 5,934,212 391,922 202,000 202,720 720 0% 202,000 0 0% 680- SPECIAL REVENUES 41,429 89,838 101,574 53,500 96,600 43,100 81% 98,700 45,200 84% 999- INTERFUND DEBT SERVICE 0 0 0 155,741 155,742 1 0% 155,741 0 0% Grand Total 10,767,467 $ 16,645,804 $ 13,238,553 $ 10,694,033 $ 10,940,860 $ 246,827 $ 2.31% 11,011,083 $ 317,050 $ 2.96% *Indicates significant variances due to one time transactions. - For FY 2021/22 Bond Refunding of the Unfunded Pension Liability and transfers in fom other funds to fund the General Funds ADP to CalPERS. - For Fiscal Year 2022/23 the City completed the sale of the Park and Ride lot on St. Joseph's Way and the sale proceeds are included in Other Revenue. These funds were held in an escrow account and reserved for funding for the replacement park and ride lots construction.

Incr /(Decr) Incr /(Decr)
601- PROPERTY TAX , $2,123,996
603- SALES TAX , 6,027,000
604- OTHER TAX , 652,300
606- LICENSE & FRANCHISE , 597,400
607- RENTS , 114,000
608- REVENUE - OTHER AGENCIES , 218,870
609- OTHER REVENUE , 102,050
620- CHARGES FOR SVS , 351,326
650- INVESTMENT EARNINGS: , 200,000
2024/25 PROPOSED BUDGET
$- $1 $2 $3 $4 $5 $6 $7
601- PROPERTY TAX
603- SALES TAX
604- OTHER TAX
606- LICENSE & FRANCHISE
607- RENTS
608- REVENUE - OTHER AGENCIES
609- OTHER REVENUE
620- CHARGES FOR SVS
650- INVESTMENT EARNINGS:
660- CONTRIBUTIONS
670- TRANSFR IN & OTHR SOURCES
680- SPECIAL REVENUES
999- INTERFUND DEBT SERVICE
Millions
Comparative Revenues - Est. 2023/24 to Proposed Budget 2024/25 EST. ACTUAL BUDGET PROPOSED BUDGET
Budget Comparison Report
Revenue Account Detail by Category
Adopted
Budget
Comparison 1
Estimated
Actuals Budget
Estimated
to Adopted
Budget %
Comparison 2
Proposed Next
Year
Budget
Proposed
to Adopted
Budget %
Account Number
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity 2023-2024 2023-2024 EST
2024-2025
PROP
Fund: 101 - GENERAL FUND
Category: 601 - PROPERTY TAX
101-00-60100-000000 PROP. TAX-CURRENT 585,646 $ $ 622,186 $ 694,610 $ 696,300 $ 21,600 717,900 $ 3% 756,609 $ 60,309 $ 9% 101-00-60104-000000 PROP. TAX-CURR YR SUPPLEMENT 21,010 38,343 41,662 15,200 24,135 8,935 59% 15,200 - 0% 101-00-60105-000000 PROP. TAX-UNSECURED 42,842 45,328 40,904 55,000 88,745 33,745 61% 24,447 ( -56% 30,553) 101-00-60106-000000 PROP. TAX-PY SUPPLEMENTAL (19) (46) (62) - - - 0% - - 0% 101-00-60108-000000 PROP. TAX-PY SEC/UNSEC 700 846 933 - - - 0% - - 0% 101-00-60110-000000 PROP. TAX-HOMEOWNER EXEMP 8,042 7,955 7,724 - 1,140 1,140 0% - - 0% 101-00-60112-000000 PROP. TAX-INCR RESID 373,031 392,894 362,982 510,000 ( 374,820 - 135,180) 27% 442,250 ( -13% 67,750) 101-00-60116-000000 PROP. TAX-IN-LIEU OF VLF 742,251 764,208 818,272 855,258 ( 734,400 - 120,858) 14% 885,490 30,232 4% 101-00-60118-000000 PROP TAX - OTHER 30 1,793 31 - 50 50 0% - - 0% Total Category: 601 - PROPERTY TAX: 1,773,535 $ $ 1,873,508 $ 1,967,056 $ 2,131,758 $ ( 1,941,190 $ -8. 190,568) 94% 2,123,996 $ (7 $ -0.36% ,762) Category: 603 - SALES TAX
101-00-60300-000000 SALES TAX 2,883,312 $ $ 3,041,885 $ 2,916,524 $ 2,969,000 $ ( 2,871,000 $ -3% 2 98,000) $ ( ,912,000 $ 57,000) -192% 101-00-60304-000000 SALES TAX-MEAS. A 64 3,809 6,560 - 4,807 4,807 0% - - 0% 101-00-60306-000000 SALES TAX-MEAS. G/S 2,954,366 3, 3, 184,731 3, 100,971 3, 115,000 - 115,000 0% - 3,115,000 0% Total Category: 603 - SALES TAX: 5,837,741 $ $ 6,230,425 $ 6,024,055 $ 6,084,000 $ ( 5,990,807 $ -1. 93,193) 53% 6,027,000 $ ( $ -0.94% 57,000) Category: 604 - OTHER TAX
101-00-60402-000000 TRANSFER TAX 54,440 $ 76,429 $ 30,956 $ 52,000 $ 27,715 $ ( $ -47% 52,000 24,285) $ - $ 0% 101-00-60500-000000 CANNABIS-BUSINESS TAX 592,014 644,490 619,670 600,000 710,000 110,000 18% 700,000 17% 100,000 101-00-60501-000000 CANNABIS-LICENSE FEE 1,500 2,750 3,050 300 500 200 67% 500 200 67% 101-00-60502-000000 CANNABIS-APPLICATION FEE 21,000 - 24,886 - 2,500 2,500 0% - - 0% Total Category: 604 - OTHER TAX: 668,954 $ $ 723,670 $ 678,562 $ 652,300 $ 88,415 740,715 $ 13.55% 752,500 $ $ 15.36% 100,200 Category: 606 - LICENSE & FRANCHISE
101-00-60600-000000 BUSINESS LICENSE 82,873 $ 79,042 $ 79,190 $ 80,000 $ $ 67,045 147,045 $ 84% 100,000 $ 20,000 $ 25% 101-00-60602-000000 BUSINESS LICENSE LATE CHRG 5,208 3,793 8,244 1,000 7,040 6,040 604% 1,000 - 0% 101-00-60640-000000 FRANCHISE-ELECTRIC 67,387 69,734 77,731 71,000 81,000 10,000 14% 84,000 13,000 18% 101-00-60641-000000 FRANCHISE-GAS 20,826 24,004 29,480 20,000 - ( - 20,000) 100% 20,000 - 0% 101-00-60642-000000 FRANCHISE-CABLE TV 88,644 96,166 95,636 89,000 97,000 8,000 9% 99,900 10,900 12% 101-00-60643-000000 FRANCHISE-VIDEO SERVICE 6,999 2,966 1,290 8,000 1,000 (7 -88% 5,000 ,000) (3 -38% ,000) 101-00-60644-000000 FRANCHISE-GARBAGE 351,626 411,100 427,269 287,500 31,494 318,994 11% 287,500 - 0% Total Category: 606 - LICENSE & FRANCHISE: 623,563 $ $ 686,807 $ 718,840 $ 556,500 $ 95,579 652,079 $ 17.18% 597,400 $ 40,900 $ 7.35% Category: 607 - RENTS
101-00-60700-000000 RENTS - FACILITIES 5,360 $ 34,433 $ 49,727 $ 30,000 $ 60,000 $ 30,000 $ 100% 60,000 $ 30,000 $ 100% 101-00-60702-000000 PARK PERMIT FEE - 1,842 4,015 - 3,400 3,400 0% 6,000 6,000 100% 101-00-60704-000000 RENTS-OTHER 46,352 43,839 49,121 48,000 63,735 15,735 3278% 48,000 - 0% 101-00-60705-000000 RENTS-TRAIN DEPOT 20,000 - - - 6,000 6,000 0% - - 0% Total Category: 607 - RENTS: 71,712 $ 80,114 $ $ 78,000 102,863 $ $ 55,135 133,135 $ 0.00% 114,000 $ 36,000 $ 0.00% Category: 608 - REVENUE - OTHER AGENCIES
101-00-60804-000000 MOTOR VEHICLE IN-LIEU 5,525 $ 8,582 $ - $ 6,500 $ 9,370 $ 2,870 $ 44% 6,500 $ - $ 0% 101-00-60806-000000 STATE MANDATED COSTS SB90 8,844 4,981 - - 27,395 27,395 0% 5,000 5,000 100% 101-00-60807-000000 SSU SAFETY CONTRACT SVCS. 186,381 93,654 151,897 200,650 - 200,650 0% 6,720 207,370 3% Total Category: 608 - REVENUE - OTHER AGENCIES: 200,751 $ $ 107,218 $ 151,897 $ 207,150 $ 30,265 237,415 $ 0.00% 218,870 $ 11,720 $ 334.91% Category: 609 - OTHER REVENUE
101-00-60900-000000 CASH OVER / UNDER 839 $ 168 $ 291 $ - $ - $ - $ 0% - $ - $ 0% 101-00-60910-000000 REIMB (134) 583 87 - - - 0% - - 0%
101-00-60910-0000NS REIMB-RTRND CHECK FEE 25 - - - - - 0% - - 0% 101-00-60910-00REMF REIMB-REMIF - 6,145 46,126 - - - 0% - - 0% 101-00-60920-000000 REV. OTHER 18,696 195,330 - 183,441 3,135 3,135 0% - - 0% 101-00-60924-000000 REV. OTHER-DAMAGE TO CITY PROP 19,268 9,349 20,815 - 8,315 8,315 0% - - 0% 101-00-60925-000000 REV. OTHER-DOC RETRIEVAL/REPRO 95 1,245 1,562 - 735 735 0% - - 0% 101-00-60929-000000 REV. OTHER-SALE OF FIXED ASSET - - 2, - 000,000 - - 0% - - 0% 101-00-60932-000000 REV. OTHER-GRATON MITIGATION 11,702 16,048 17,069 12,808 4,250 (8 -67% - ,558) ( - 12,808) 100% 101-00-60934-000000 REV. OTHER - REBATE/INCENTIVE - - 3,096 - - - 0% - - 0% 101-00-60936-000000 REV. OTHER-EV CHARGING STATION 2,072 4,313 3,835 2,500 8,140 5,640 226% 8,150 5,650 226% 101-12-60910-0000AD REIMBURSE ADMIN COSTS 54,123 16,419 6,495 - - - 0% - - 0% 101-17-60910-0000AD REIMB-ADMIN COSTS 35,905 66,923 12,627 27,450 93,920 66,470 242% 86,600 59,150 215% 101-22-60910-1REIMB VETS PARK LANDSCAPE REIMB (550) 250 (1 2,300 ,650) 3,870 1,570 68% 2,300 - 0% 101-23-60910-0000AD REIMB-ADMIN COSTS 93,011 - - - - - 0% - - 0% 101-23-60910-000ABC REIMB-ABC GRANT - - 9,675 - 5,000 5,000 100% - - 0% 101-23-60910-OTSGNT REIMB - - 275 - - - 0% - - 0%
101-24-60920-000000 RECREATION - REV. OTHER 2,120 - 136 - - - 0% - - 0% Total Category: 609 - OTHER REVENUE: 237,173 $ $ 316,772 $ 45,058 2,303,881 $ $ 82,307 127,365 $ 182.67% 97,050 $ 51,992 $ 115.39% Incr /(Decr) Incr /(Decr)
Adopted
Budget
Comparison 1
Estimated
Actuals Budget
Estimated
to Adopted
Budget %
Comparison 2
Proposed Next
Year
Budget
Proposed
to Adopted
Budget %
Account Number
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity 2023-2024 2023-2024 EST
2024-2025
Incr /(Decr) Incr /(Decr) PROP
Category: 620 - CHARGES FOR SVS
101-11-62999-9999RV REIMB-ADMIN COSTS 135,887 $ 8,036 $ 17,385 $ 5,000 $ 2,655 $ (2 $ -47% 2,000 ,345) $ (3 $ -60% ,000) 101-11-62999-999MHP REIMB-MHP RENT STABILIZATION 562 1,474 - - - - 0% - - 0% 101-17-62001-000000 BLUEPRINT/MAP REPRODUCTION 78 1,580 250 50 2,000 1,950 3900% 100 50 100% 101-17-62004-000000 BUILDING PERMIT REVENUE 413,526 217,909 191,815 165,000 15,000 180,000 9% 10,000 175,000 6% 101-17-62005-000000 BUILDING PLAN CHECK 27,272 31,439 6,796 20,000 20,000 - 0% 20,000 - 0% 101-17-62007-000000 CBSC BUILDING STDS SB 1473 169 36 46 200 67 ( -67% 200 133) - 0% 101-17-62008-000000 CERTIFICATE OF COMPLIANCE - 670 - - - - 0% - - 0% 101-17-62012-000000 ENERGY/TITLE 24 FEE 27,413 2,943 2,640 3,000 485 (2 -84% 3,000 ,515) - 0% 101-17-62020-000000 GROWTH MANAGEMENT REVIEW - 1,200 - - - - 0% - - 0% 101-17-62022-000000 INCREMENTAL FEE 18,757 7,508 8,014 5,000 6,000 1,000 20% 6,000 1,000 20% 101-17-62026-000000 MISCELLANEOUS FEES 150 525 50 - 320 320 100% - - 0% 101-17-62029-000000 OUTSIDE PLAN REVIEW 57,469 23,869 39,305 25,000 23,440 (1 -6% 25,000 ,560) - 0% 101-17-62030-000000 PLAN REVISION CHECKING 690 1,635 2,288 - 3,570 3,570 0% - - 0% 101-17-62032-000000 PRE/FINAL DESIGN REVIEW 8,761 8,762 7,696 5,000 5,520 520 10% 5,000 - 0% 101-17-62035-000000 SIGN PERMIT 325 1,000 - - 800 800 100% 200 200 100% 101-17-62037-000000 STRONG MOTION FEE (1,144) 42 171 250 100 ( -60% 100 150) ( -60% 150) 101-17-62038-000000 TECHNOLOGY FEE 23,136 7,394 7,976 5,000 6,000 1,000 20% 5,000 - 0% 101-17-62043-000000 TREE REPLACEMENT FEE 36,065 1,325 1,642 500 1,200 700 140% 1,000 500 100% 101-17-62049-000000 ZONING RESEARCH LETTER 135 - 366 200 - ( - 200) 100% 200 - 0% 101-17-62050-000000 CONCEPT/PRELIM REVIEW - 2,406 - 3,986 - (3 - ,986) 100% 3,986 - 0% 101-17-62100-000000 PLAN RECOVERY FEE - - - 15,740 - ( - 15,740) 100% 15,740 - 0% 101-17-62999-9999RV REIMB-ADMIN COSTS ENTITLEMENT 56,298 87,060 64,103 91,500 47,000 ( -49% 18,300 44,500) ( -80% 73,200) 101-18-62999-9999RV REIMB-ADMIN COSTS 20,380 39,884 37,888 20,000 10,200 (9 -49% 20,000 ,800) - 0% 101-18-63001-000000 ENG PLN CHK-BLDG PERMIT REV 10,870 19,176 28,404 14,000 2,500 ( -82% 14,000 11,500) - 0% 101-18-63006-000000 GRADING PLAN CHECK - 640 1,404 - - - 0% - - 0% 101-19-63009-000000 MAJOR ENCROACHMENT PERMIT 20,000 - 30,269 5,000 10,000 5,000 100% 5,000 - 0% 101-19-63010-000000 MINOR ENCROACH-NON-CONST. 2,238 6,049 1,315 1,500 1,000 ( -33% 1,500 500) - 0% 101-19-63011-000000 MINR ENCROACH-CONST. 50,560 18,146 42,646 20,000 35,000 15,000 75% 20,000 - 0% 101-19-63800-0000AD REIMB-ADMIN COSTS 8,735 9,580 20,823 5,000 25,000 20,000 400% 5,000 - 0% 101-24-62999-9999RV REIMB-ADMIN COSTS - - 3,077 - - - 0% - - 0% 101-25-62010-000000 CODE ENFORCEMENT 54,750 (6 13,005 ,426) 10,000 10,000 - 0% 10,000 - 0% Total Category: 620 - CHARGES FOR SVS: 973,083 $ $ 493,861 $ 529,374 $ 420,926 $ ( 392,857 $ -6. 28,069) 67% 356,326 $ ( $ -15.35% 64,600) Category: 640 - CHARGES FOR SVA-PUB SFTY
101-23-64012-000000 POST REIMBURSEMENT - $ 5,951 $ 8,791 $ 3,500 $ 18,000 $ 14,500 $ 414% 7,000 $ 3,500 $ 100% 101-23-64020-000000 PERMIT-ALARM 2,490 2,560 1,920 3,000 2,500 ( -17% 3,000 500) - 0% 101-23-64022-000000 PERMIT-OTHER - - - - 7,300 7,300 100% - - 0% 101-23-64030-000000 ANIMAL CONTROL 7,095 5,800 3,355 5,000 650 (4 -87% 5,000 ,350) - 0% 101-23-64040-000000 IMPOUND/ABATEMENT/RELEASE 6,440 6,641 8,532 6,000 5,000 (1 -17% 6,000 ,000) - 0% 101-23-64050-000000 REPOSSESSION FEE 190 - 270 - 390 390 100% - - 0% 101-23-64051-000000 SUBPOENA FEES - - - - 400 400 100% - - 0% 101-23-64062-000000 POLICE-COPIES/REPRO/REPORTS 2,451 3,982 2,795 1,500 2,800 1,300 87% 1,500 - 0% 101-23-64063-000000 FINGERPRINT REQUEST - - - 500 - ( - 500) 100% 200 ( -60% 300) 101-23-64070-000000 PARKING ENFORCEMENT 6,055 16,995 16,003 8,500 5,000 (3 -41% 8,500 ,500) - 0% 101-23-64071-000000 DISTURBANCE-NOISE 1,400 - 100 - 400 400 100% - - 0% 101-23-64073-000000 TRAFFIC/CRIMINAL CODE FINES 33,427 36,735 30,233 30,000 23,500 (6 -22% 30,000 ,500) - 0% 101-23-64080-000000 FINES & FORFEITURES 1,666 19 207 - - - 0% - - 0% 101-23-64081-000000 REV. OTHER 777 750 1,199 - 620 620 0% - - 0% Total Category: 640 - CHARGES FOR SVA-PUB SFTY: 61,991 $ 79,433 $ 73,406 $ 58,000 $ 66,560 $ 8,560 $ 14.76% 61,200 $ 3,200 $ 5.52% Category: 650 - INVESTMENT EARNINGS
101-00-65010-000000 INVESTMENT EARNINGS 45,187 $ 19,298 $ 75,269 $ 45,600 $ $ 200,000 $ 154,400 100% 200,000 $ $ 339% 154,400 101-00-65010-999999 INVESTMENT EARNINGS-FMV 60 - - - - - 0% - - 0% 101-00-65100-000000 OTHER INTEREST 11,407 419 - 111,969 895 895 100% - - 0% Total Category: 650 - INVESTMENT EARNINGS: 56,654 $ 19,717 $ $ 45,600 187,238 $ $ 200,895 $ 155,295 340.56% 200,000 $ $ 154,400 338.60% Category: 660 - CONTRIBUTIONS
101-00-66010-000000 CONTRIBUTIONS - $ 1,732 $ 971 $ 1,000 $ - $ (1 $ - ,000) 100% 1,000 $ - $ 0% 101-23-66010-000000 CONTRIBUTIONS 270 - - - - - 0% - - 0% 101-24-66010-000000 CONTRIBUTIONS (304) 7,885 6,759 2,500 2,580 80 3% 5,000 2,500 100% 101-24-66090-000000 SCHOLARSHIP FUNDING 1,485 671 275 300 200 ( -33% 300 100) - 0% 101-24-66090-AWARDS SCHOLARSHIP AWARDS - (57) ( ( 120) - 300) 300 -100% - 300 -100% Total Category: 660 - CONTRIBUTIONS: 1,451 $ 10,231 $ 7,886 $ 3,500 $ 2,780 $ $ -20.57% 6,300 (720) $ 2,800 $ 80.00% Category: 670 - TRANSFR IN & OTHR SOURCES
101-00-67000-000000 OPER TRANS IN-GENL 219,431 $ $ 5,936,630 $ 391,208 $ 202,000 $ - 202,000 $ 0% 202,000 $ - $ 0% 101-00-67100-000000 OTHR FINANCING SRCS-GENL - (2 714 ,418) - 720 720 100% - - 0% Total Category: 670 - TRANSFR IN & OTHR SOURCES: 219,431 $ $ 5,934,212 $ 391,922 $ 202,000 $ 720 202,720 $ 0.36% 202,000 $ - $ 0.00% Category: 680 - SPECIAL REVENUES
101-24-66091-000000 SPECIAL EVENTS REVENUE 9,192 $ 8,953 $ 15,066 $ 8,500 $ 14,600 $ 6,100 $ 72% 13,700 $ 5,200 $ 61% 101-24-68610-000000 CONTRACT CLASS REVENUE 32,237 80,885 86,508 45,000 82,000 37,000 82% 85,000 40,000 89% Total Category: 680 - SPECIAL REVENUES: 41,429 $ 89,838 $ $ 53,500 101,574 $ 96,600 $ 43,100 $ 80.56% 98,700 $ 45,200 $ 84.49% Category: 999 - INTERFUND DEBT SERVICE
101-00-60000-000000 INTERFUND LOAN PMTS RECEIVED - $ - $ - $ $ 155,741 $ - 155,742 $ 0% 155,741 $ - $ 0% Total Category: 000 - UNDESIGNATED: - $ - $ - $ $ 155,741 $ - 155,742 $ 0.00% 155,741 $ - $ 0.00% Total Revenue: 10,767,467 $ $ 16,645,804 $ 13,238,553 $ 10,694,033 $ 10,940,860 $ 246,827 2.31% 11,011,083 $ $ 2.96% 317,050 Budget Comparison Report
Expenditure Detail by Department
Adopted Budget
Comparison 1
Estiamted Actuals
Budget
Comparison 1
to Adopted
Budget
%
Comparison 2
Proposed Next
Year
Budget
Comparison 2
to Adopted
Budget
%
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity 2023-2024 2023-2024 EST 2024-2025 PROP
Fund: 101 - GENERAL FUND
Expense
Department: 10 - CITY COUNCIL
700 - SALARY AND BENEFITS 50,633 $ 56,629 $ 61,913 $ 70,560 $ 64,670 $ (5,890) $ -8% 68,860 $ (1,700) $ -2% 707 - PAYOUTS - - - - - - 0% - - 0%
Total Personnel Expenditures 50,633 56,629 61,913 70,560 64,670 (5,890) -8% 68,860 (1,700) -2% 800 - MATERIAL & SUPPLY 1,173 517 1,362 668 1,081 413 62% 884 216 32% 801 - CONTRACT SERVICES 13,290 11,440 29,388 19,426 15,996 (3,430) -18% 19,720 294 2% 802 - LEGAL 2,184 2,514 2,752 3,822 3,560 (262) -7% 8,008 4,186 110% 803 - UTILITIES 4,438 3,472 5,448 8,738 5,770 (2,968) -34% 6,000 (2,738) -31% 804 - OTHER INSURANCE 13,045 13,742 15,479 23,600 13,100 (10,500) -44% 26,372 2,772 12% 805 - REPAIR & MAINTENANCE 5,685 0 0 3,000 0 (3,000) -100% 0 ( 3,000) -100% 806 - OTHER EXPENSES 4,488 11,635 24,809 10,743 22,236 11,493 107% 28,762 18,019 168% 809 - CAPITAL OUTLAY 0 0 0 4,900 4,900 - 0% 0 ( 4,900) -100% 811 - MISCELLANEOUS EXPENSE 24,735 74,684 0 25,000 25,000 - 0% 25,000 - 0% Total Department: 10 - CITY COUNCIL: 119,672 $ $ 174,632 $ 141,150 $ 170,457 $ (14,144) 156,313 $ -8.30% 183,606 $ 13 $ ,149 7.71% Department: 11 - CITY MANAGER
700 - SALARY AND BENEFITS 419,549 $ $ 817,402 $ 500,001 $ 502,280 $ (25,924) 476,356 $ -5% 588,060 $ 85,780 $ 17% 707 - PAYOUTS 13,095 43,738 53,398 22,620 955 (21,665) -96% (10,300) 12,320 -46% Total Personnel Expenditures 432,644 861, 553, 139 524, 399 477, 900 (47,589) 311 -9% 75,480 600,380 14% 800 - MATERIAL & SUPPLY 15,178 4,037 4,349 4,432 3,482 (950) -21% 3,213 (1,219) -28% 801 - CONTRACT SERVICES 65,288 37,154 36,222 74,668 79,768 5,100 7% 197,106 122,438 164% 802 - LEGAL 82,405 10,844 6,691 9,828 9,928 100 1% 12,851 3,023 31% 803 - UTILITIES 8,690 8,412 9,911 21,662 14,720 (6,942) -32% 12,140 (9,522) -44% 804 - OTHER INSURANCE 33,513 29,998 37,633 60,688 60,000 (688) -1% 66,868 6,180 10% 805 - REPAIR & MAINTENANCE 12,469 381 369 12,600 12,600 - 0% 0 ( 12,600) -100% 806 - OTHER EXPENSES 134,146 19,122 36,309 24,383 35,013 10,630 44% 37,182 12,799 52% 808 - DEBT SERVICE 3,287 3,287 0 2,650 2,650 - 0% 0 ( 2,650) -100% 809 - CAPITAL OUTLAY 0 0 0 0 0- 0% 0 - 0%
811 - MISCELLANEOUS EXPENSE 3,192 3,492 4,790 6,000 6,000 - 0% 6,250 250 4% Total Department: 11 - CITY MANAGER: 790,812 $ $ 977,867 $ 689,672 $ 741,811 $ (40,339) 701,472 $ -5.44% 935,990 $ 19 $ 4,179 26.18% Department: 12 - ADMINISTRATIVE SERVICES
700 - SALARY AND BENEFITS 140,535 $ $ 325,952 $ 258,528 $ 275,560 $ (21,535) 254,025 $ -8% 289,840 $ 14,280 $ 5% 707 - PAYOUTS 1,788 2,757 4,287 10,220 2,010 (8,210) -80% (540) 9,680 -5% Total Personnel Expenditures 142,323 328, 262, 709 285, 815 256, 780 (29,745) 035 -10% 13,740 299,520 5% 800 - MATERIAL & SUPPLY 964 2,528 2,987 1,344 1,345 1 0% -197 1,147 -15% 801 - CONTRACT SERVICES 80,834 66,963 53,010 85,524 89,430 3,906 5% 14,537 100,061 17% 802 - LEGAL 2,785 3,296 4,856 6,689 6,645 (44) -1% 8,869 2,180 33% 803 - UTILITIES 3,493 3,797 5,072 13,510 6,842 (6,668) -49% -6,970 6,540 -52% 804 - OTHER INSURANCE 16,603 19,043 33,509 41,303 41,303 0% 46,150 4,847 12% 805 - REPAIR & MAINTENANCE 7,235 135 0 7,500 7,500 - 0% - -7,500 -100% 806 - OTHER EXPENSES 16,471 2,940 14,824 18,560 18,661 101 1% 3,753 22,313 20% 807 - FISCAL FEES 39,714 46,674 44,579 48,080 56,180 8,100 17% -4,800 43,280 -10% 808 - DEBT SERVICE 3,723 1,062 0 0 0 - 0% - 0 0%
809 - CAPITAL OUTLAY 0 - 0 0 0 - 0% - 0 0%
Total Department: 12 - ADMINISTRATIVE SERVICES: 314,145 $ $ 475,148 $ 421,652 $ 508,290 $ (24,349) 483,941 $ -4.79% 527,880 $ 19 $ ,590 3.85% Department: 17 - COMMUNITY DEVELOPMENT
700 - SALARY AND BENEFITS 465,277 $ $ 910,643 $ 553,493 $ 532,160 $ (22,633) 509,527 $ -4% 565,990 $ 33,830 $ 6% 707 - PAYOUTS 4,189 60 1,606 9,080 3,140 (5,940) -65% 6,670 -2,410 -27% Total Personnel Expenditures 469,466 910, 555, 703 541, 099 512, 240 (28,573) 667 -5% 31,420 572,660 6% 800 - MATERIAL & SUPPLY 3,553 4,114 4,116 4,384 1,684 (2,700) -62% 5,189 805 18% 801 - CONTRACT SERVICES 135,229 130,191 135,005 339,633 209,640 (129, -38% 993) 156,211 -183,422 -54% 802 - LEGAL 8,245 6,702 8,569 13,736 13,736 - 0% 12,403 -1,333 -10% 803 - UTILITIES 8,809 8,583 9,426 19,214 12,065 (7,149) -37% 11,560 -7,654 -40% 804 - OTHER INSURANCE 28,937 36,953 47,041 53,945 53,945 - 0% 11,305 -42,640 -79% 805 - REPAIR & MAINTENANCE 12,609 0 152 7,500 7,500 - 0% 0 -7,500 -100% 806 - OTHER EXPENSES 10,390 23,542 26,400 34,758 46,336 11,578 33% 31,090 -3,668 -11% 808 - DEBT SERVICE 541 541 0 600 0 (600) -100% 0 -600 -100% 809 - CAPITAL OUTLAY 0 0 0 0 0- 0% 0 0 0%
812 - COMM. DEV.-PERMIT EXPENSE 53,058 22,459 53,317 100,750 65,500 ( -35% 35,250) 100,750 0 0% Total Department: 17 - COMMUNITY DEVELOPMENT: 730,836 $ 1, $ 143,788 $ 1, 839,124 $ 115,760 $ (192,687) 923,073 $ -17.27% 901,168 $ (214,592) $ -19.23% Incr /(Decr) Incr /(Decr)
Adopted Budget
Comparison 1
Estiamted Actuals
Budget
Comparison 1
to Adopted
Budget
%
Comparison 2
Proposed Next
Year
Budget
Comparison 2
to Adopted
Budget
%
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity 2023-2024 2023-2024 EST 2024-2025 PROP Incr /(Decr) Incr /(Decr) Department: 18-22 - PUB WORKS-COMBINED
700 - SALARY AND BENEFITS 400,432 $ $ 785,210 $ 377,109 $ 468,835 $ (26,017) 442,818 $ -6% 534,660 $ (19,875) $ -4% 707 - PAYOUTS 27,812 18,462 19,465 21,490 17,450 (4,040) -19% (3,800) 17,690 -18% Total Personnel Expenditures 428,244 803, 396, 672 490, 574 460, 325 (30,057) 268 -6% (23,675) 552,350 -5% 800 - MATERIAL & SUPPLY 39,676 41,726 55,146 35,990 69,283 33,293 93% 1,753 37,743 5% 801 - CONTRACT SERVICES 200,724 356, 493, 210 564, 185 544, 001 (19,085) 916 -3% (40,771) 523,230 -7% 802 - LEGAL 7,581 8,513 8,442 8,875 12,890 4,015 45% 12,612 21,487 142% 803 - UTILITIES 197,512 150, 205, 080 153, 620 245, 009 92,854 863 61% 124,121 277,130 81% 804 - OTHER INSURANCE 34,416 36,335 43,724 54,796 39,305 76,302 21,506 39% 805 - REPAIR & MAINTENANCE 32,608 65,390 44,619 44,700 74,895 30,195 68% 15,000 59,700 34% 806 - OTHER EXPENSES 48,695 75,179 59,720 46,455 49,991 3,536 8% (4,551) 41,904 -10% 808 - DEBT SERVICE 53 53 - 30 - (30) -100% 30 - 0%
809 - CAPITAL OUTLAY - - - - - - 0% 147,610 147,610 100% 812 - PUBLIC WORKS.-PERMIT EXPENSE 16,325 18,341 2,019 2,000 1,000 (1,000) -50% (1,000) 1,000 -50% Total Department: 18 - 22 COMBINED 1,005,836 $ 1, $ 1, 555,498 $ 1, 309,049 $ 1, 400,181 $ 98,230 498,411 $ 7.02% $ 33 1,738,486 $ 8,305 24.16% Department: 23 - POLICE
700 - SALARY AND BENEFITS 2,976,852 $ 6, $ 2, 426,009 $ 3, 806,886 $ 3, 467,460 $ ( 015,585 $ -13% 451,875) $ (164,840) 3,302,620 $ -5% 707 - PAYOUTS 36,844 62,726 58,872 39,000 74,505 35,505 91% 26,060 65,060 67% Total Personnel Expenditures 3,013,696 6, 2, 488,735 3, 865,758 3, 506,460 (416, 090,090 -12% 370) (138,780) 3,367,680 -4% 800 - MATERIAL & SUPPLY 12,400 23,227 28,096 24,602 24,600 (2) 0% 20,072 (4,530) -18% 801 - CONTRACT SERVICES 384,789 483,475 456,305 562,594 564,135 1,541 0% 557,045 (5,549) -1% 802 - LEGAL 48,325 43,942 47,050 60,333 82,900 22,567 37% 123,154 62,821 104% 803 - UTILITIES 69,242 65,792 91,499 148,025 109,174 (38,851) -26% 111,940 (36,085) -24% 804 - OTHER INSURANCE 227,892 225,893 282,029 387,555 377,500 (10,055 -3% 414, ) 306 26,751 7% 805 - REPAIR & MAINTENANCE 151,765 49,465 68,781 133,900 167,000 33,1 25% 00 142,000 8,100 6% 806 - OTHER EXPENSES 91,483 120,774 201,539 176,853 137,490 (39,363) -22% 128,377 (48,476) -27% 807 - FISCAL FEES 2,140 9,559 5,472 12,900 2,390 (10,510) -81% 12,900 - 0% 808 - DEBT SERVICE 4,065 4,065 0 4,600 0 (4,600) -100% 4,600 - 0% 809 - CAPITAL OUTLAY 16,646 55,456 31,550 0 275,000 275,000 100% 78,000 78,000 100% Total Department: 23 - POLICE: 4,022,444 $ 7, $ 4, 570,383 $ 5, 078,078 $ 4, 017,822 $ (187,543) 830,279 $ -3.74% 4,960,074 $ (57,748) $ -1.15% Department: 24 - RECREATION
700 - SALARY AND BENEFITS 217,787 $ $ 480,180 $ 259,143 $ 258,850 $ 13,542 272,392 $ 5% $ 18,840 277,690 $ 7% 707 - PAYOUTS 12,171 0 9,676 5,360 1,265 (4,095) -76% 5,750 390 7% Total Personnel Expenditures 229,958 480, 268, 180 264, 819 273, 210 9,447 657 4% 19,230 283,440 7% 800 - MATERIAL & SUPPLY 4,304 5,475 5,528 5,342 5,340 (2) 0% 5,168 (174) -3% 801 - CONTRACT SERVICES 31,484 62,160 75,931 83,551 43,920 (39,631) -47% 93,753 10,202 12% 802 - LEGAL 4,449 5,120 5,611 7,781 7,781 - 0% 16,121 8,340 107% 803 - UTILITIES 4,968 5,533 8,091 17,659 9,157 (8,502) -48% 10,390 (7,269) -41% 804 - OTHER INSURANCE 26,565 31,910 32,764 48,046 48,096 50 0% 53,742 5,696 12% 805 - REPAIR & MAINTENANCE 11,576 0 0 2,000 2,000 - 0% 2,000 - 0% 806 - OTHER EXPENSES 9,697 10,674 17,040 19,641 21,635 1,994 10% 37,518 17,877 91% 808 - DEBT SERVICE 186 186 0 300 0 (300) -100% 0 (300) -100% 809 - CAPITAL OUTLAY 0 0 0 0 0- 0% 0 - 0%
811 - MISCELLANEOUS EXPENSE 0 0 0 1,000 1,000 - 0% 300 (700) -70% Total Department: 24 - RECREATION: 323,186 $ $ 601,239 $ 413,784 $ 449,530 $ (36,944) 412,586 $ -8.22% 502,432 $ 52 $ ,902 11.77% Department: 25 - CODE COMPLIANCE
801 - CONTRACT SERVICES 60,793 $ 62,940 $ 79,501 $ 41,000 $ $ 79,350 120,350 $ 194% 41,000 $ - $ 0% 802 - LEGAL 0 490 867 0 500 500 100% 0 - 0%
806 - OTHER EXPENSES 0 0 1,066 0 0 - 0% 0 - 0%
807 - FISCAL FEES 0 728 1,200 0 860 860 100% 0 - 0%
809 - CAPITAL OUTLAY 0 0 0 2,975 0 (2,975) -100% 0 ( 2,975) 100% Total Department: 25 - CODE COMPLIANCE: 60,793 $ $ 64,157 $ 82,634 $ 43,975 $ 77 121,710 $ 176. ,735 77% 41,000 $ (2,975) $ -6.77% Total Expense: 7,367,724 $ 12, $ 7, 562,713 $ 9, 975,143 $ 9, 447,826 $ (320,041) 127,785 $ -3.39% 9,790,636 $ 34 $ 2,810 3.63% Budget Comparison Report
Expenditure Summary by Category
Adopted Budget Comparison 1
Comparison
to Adopted
Budget % Comparison 2
Comparison 2
to Adopted
Budget %
Expense by Category
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity
2023-2024
2023-2024
2023-2024
2023-24 EST Incr /
(Decr) Column1
2023-2024
Proposed
Budget
Incr /
(Decr)2 Column3
700 - SALARY AND BENEFITS $ 9,802,024 4,671,065 $ 4,817,072 $ 5,575,705 $ 5,035,373 $ (540,332) $ -10% 5,627,720 $ 52,015 $ 1% 707 - PAYOUTS 95,898.57 127,742.54 147,302.67 107,770.00 99,325.00 (8,445) -8% 117,170.00 9,400 9% 800 - MATERIAL & SUPPLY 81,625 77,248 101,585 76,762 106,815 30,053 39% 73,416 (3,346) -4% 801 - CONTRACT SERVICES 1,210,533 972,430 1,358,546 1,770,397 1,668,155 (102,242) -6% 1,688,126 (82,271) -5% 802 - LEGAL 81,420 155,975 84,837 111,064 137,940 26,876 24% 202,893 91,829 83% 803 - UTILITIES 245,669 297,152 335,068 381,817 403,591 21,774 6% 435,700 53,883 14% 804 - OTHER INSURANCE 393,874 380,972 492,180 669,933 633,249 (36,684) -5% 695,045 25,112 4% 805 - REPAIR & MAINTENANCE 115,371 233,947 113,920 211,200 271,495 60,295 29% 203,700 (7,500) -4% 806 - OTHER EXPENSES 263,866 315,370 381,706 331,393 331,362 (31) 0% 327,146 (4,247) -1% 807 - FISCAL FEES 56,960 41,854 51,251 60,980 59,430 (1,550) -3% 56,180 (4,800) -8% 808 - DEBT SERVICE 9,194 11,855 - 8,180 2,650 (5,530) -68% 4,630 (3,550) -43% 809 - CAPITAL OUTLAY 55,456 16,646 31,550 7,875 279,900 272,025 3454% 225,610 217,735 2765% 811 - MISCELLANEOUS EXPENSE 78,176 27,927 4,790 32,000 32,000 - 0% 31,550 (450) -1% 812 - COMM. DEV.-PERMIT EXPENSE 22,459 53,058 53,317 100,750 65,500 (35,250) -35% 100,750 - 0% 813 - PUBLIC WORKS.-PERMIT EXPENSE 18,341 16,325 2,019 2,000 1,000 (1,000) -50% 1,000 (1,000) -50% Grand Total 7,270,414 $ 12,443,736 $ 7,915,017 $ 9,313,076 $ 9,029,285 $ (283,791) $ -3% 9,657,336 $ 318,698 $ 3% NOTES:
- Legal Services - The Total Increase in Legal Contract Services is a combination of $44,500 in increased direct contracts that are City Wide Allocated Contracts for Retainer, Non-Retainer and Labor. Additional other legal special projects have also been increased as a conservative estimate of possible additional special services as needs.
- Utilities - These cost increases are based on expected increased rates primarily from PG&E. Per the CPUC3. - Capital Outlay - Primary drivers of increases in this category include increased related to vehicle replacement funding for primarily public works vehicles and equipment.
* See notes for category changes greater than 5% and $10,000. $0
$2
$4
$6
$8
$10
$12
$14
2020-2021
Total Activity
2021-2022
Total Activity
2022-2023
Total Activity
2023-2024
2023-2024
2023-2024
2023-24 EST
2023-2024
Proposed Budget
Millions
Cumulative Expenses by Category
700 - SALARY AND BENEFITS 707 - PAYOUTS 800 - MATERIAL & SUPPLY 801 - CONTRACT SERVICES 802 - LEGAL 803 - UTILITIES
804 - OTHER INSURANCE 805 - REPAIR & MAINTENANCE 806 - OTHER EXPENSES 807 - FISCAL FEES 808 - DEBT SERVICE 809 - CAPITAL OUTLAY 811 - MISCELLANEOUS EXPENSE 812 - COMM. DEV.-PERMIT EXPENSE 813 - PUBLIC WORKS.-PERMIT EXPENSE Budget Report
Allocated Contract Summary by Category
Type of Contract Description of Contract
Sum of PY Budgeted
Contract Amounts
Sum of Budgeted
Contract Amount Sum of Change
General Alarm Security Systems $ 4,725 $ 4,725 $ -
Digitization of City Files 35,000 35,000 -
Document Storage and Shredding 11,000 11,000 -
HVAC Maint 5,000 7,820 2,820
Janitorial Services 63,600 66,000 2,400
Pest Control 5,000 5,000 -
Marketing As Needed - 10,000 10,000
General Total $ 124,325 $ 139,545 15,220 $
Insurance Other Insurance - CIRA Premiums Annual Property $ 63,250 $ 126,000 $ 62,750 Other Insurance - CIRA Premiums Auto 5,750 5,750 -
Other Insurance - CIRA Premiums Generaleral Liability 311,650 431,000 119,350 Other Insurance - CIRA Premiums Generaleral Liability Assessment 20,700 21,000 300 Other Insurance - CIRA Premiums Workers Comp 235,750 274,000 38,250 Other Insurance - CIRA Premiums Workers Comp Assessment 28,750 29,000 250 Other Insurance - Earthquake/DIC 34,500 40,000 5,500
Other Insurance - OSIP 11,500 15,000 3,500
Insurance Total $ 711,850 $ 941,750 229,900 $
Legal Legal Services - Retainer, Non-Retainer, and Labor $ 136,500 $ 181,000 $ 44,500 Legal Total $ 136,500 $ 181,000 44,500 $
Professional Services ACFR Statistical Reports $ 800 $ 900 $ 100 Direct and Overlapping Debt Report 600 650 50
GASB 68 Actuarial Reports 2,035 2,300 265
GASB 75 Actuarial Reports 800 800 -
Investment Management 7,500 19,200 11,700
Payroll Processing Services 21,250 22,312 1,062
State Financial Reports - State Controlers Office 2,500 2,750 250 Unfunded Pension Policy Review 5,000 5,000 -
Webstreaming Video Production 12,000 12,000 -
Economic Development Work 50,000 - (50,000)
Independent Financial Annual Audit 25,910 26,910 1,000
Community Independent Polling 35,000 - (35,000)
Project Accountant/Consultant (as needed) - - -
High Risk HR Review - 12,600 12,600
CrisisCommunications - 2,000 2,000
Sales and Property Tax Evaluations Consultant 14,000 14,500 500 Professional Services Total $ 177,395 $ 121,922 (55,473) $ Tech & Data Audio & Visual Council Chambers Systems Support $ 11,500 $ 13,000 $ 1,500 Backup Satelite Internet 1,320 1,000 (320)
Code Publishing 4,000 4,000 -
Digital Budget Book and Captial Projects Software 11,440 11,440 - Digital Document Retention 10,775 13,000 2,225
Digital Routing /Signature Software Subscription 3,000 3,188 188 ERP System Annual Maintenance 30,000 34,650 4,650
Form 700 E-filing 2,000 2,100 100
GIS Web Hosting 10,000 4,000 (6,000)
Meeting Management Software Program 19,808 15,000 (4,808) Outside IT Services - Projects 109,000 100,000 (9,000)
Outside IT Services - Systems Management and Software Renewals 102,500 167,000 64,500 Website Subscription Annual 6,750 7,500 750
Emergency Messaging Services 14,776 - (14,776)
Digital Strategic Plans - 8,100 8,100
Personnel Costing Systems 4,000 4,000 -
Asset Management System 21,000 21,000
Tech & Data Total $ 340,869 $ 408,978 68,109 $
Grand Total $ 1,490,939 $ 1,793,195 302,256 $
Comparative Staffing Summary Report
By Department
FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25

BUDGET BUDGET BUDGET BUDGET

ESTIMATED

ACTUALS

PROPOSED
Elected Officials 2.5 2.5 2.5 2.5 2.5 2.5
Staff Positions
City Manager 4.5 4.5 4.5 4.5 4.0 4.5
Administrative Services 4.5 4.5 5.5 5.5 5.5 5.5
Planning & Building 3.4 3.7 4.5 4.5 4.2 4.7
Public Works 9.1 9.1 9.0 8.5 8.5 8.5
Police Services 20.5 20.6 22.2 22.9 19.9 21.4
Recreation 2.7 2.8 2.7 2.7 2.7 2.7
Total Staff 44.7 45.2 48.4 48.6 44.8 47.3
Total City Officials and Staff 47.2 47.7 50.9 51.1 47.3 49.8

FUNCTION / DEPARTMENTS
Elected Officials
5%
City Manager
10%
Administrative Services
12%
Planning & Building
10%
Public Works
18%
Police Services
45%
Elected Officials City Manager Administrative Services Planning & Building Public Works Police Services Comparative Staffing Detail Report
By Department
FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 FY 24/25

BUDGET BUDGET BUDGET BUDGET ESTIMATED

ACTUALS PROPOSED CHANGE FROM PY BUDGET
Elected Officials *
Mayor 0.5 0.5 0.5 0.5 0.5 0.5 0.0
Vice Mayor 0.5 0.5 0.5 0.5 0.5 0.5 0.0
Council Members 1.5 1.5 1.5 1.5 1.5 1.5 0.0
Total 2.5 2.5 2.5 2.5 2.5 2.5 0.0
Staff
City Manager *
City Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0
City Clerk 1.0 1.0 0.0 0.0 0.0 1.0 1.0
Deputy City Clerk 0.0 0.0 1.0 1.0 1.0 0.0 -1.0
Administrative Analyst 1.0 1.0 0.0 0.0 0.0 0.0 0.0
Senior Management Analyst 0.0 0.0 1.0 1.0 1.0 1.0 0.0
Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Intern 0.5 0.5 0.5 0.5 0.0 0.5 0.0
Total 4.5 4.5 4.5 4.5 4.0 4.5 0.0
Administrative Services *
Director of Admin. Services 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Senior Accountant 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Accountant 1.0 1.0 2.0 2.0 2.0 2.0 0.0
Account Clerk 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Intern 0.5 0.5 0.5 0.5 0.5 0.5 0.0
Total 4.5 4.5 5.5 5.5 5.5 5.5 0.0
Planning & Building *
Community Development Director 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Senior Planner 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Limited Term Senior Planner (PT) 0.0 0.3 0.0 0.0 0.0 0.0 0.0 Associate Planner (PT) 0.0 0.0 0.5 0.5 0.6 0.6 0.1
Administrative Analyst 0.4 0.4 0.0 0.0 0.0 0.0 0.0
Permit Technician 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Planning Technician 0.0 0.0 0.5 0.5 0.6 0.6 0.1
Intern 0.0 0.0 0.5 0.5 0.0 0.5 0.0
Total 3.4 3.7 4.5 4.5 4.2 4.7 0.2
Public Works *
Director of Public Works 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Civil Engineer 1.0 1.0 1.0 0.0 0.0 0.0 0.0
Administrative Analyst 0.6 0.6 0.0 0.0 0.0 0.0 0.0
Public Works Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Maintenance Worker III 0.0 0.0 0.0 1.0 0.0 1.0 0.0
Maintenance Worker II 2.0 3.0 2.0 1.0 2.0 1.0 0.0
Maintenance Worker I 3.0 1.0 2.0 2.0 2.0 2.0 0.0
Laborer 0.0 1.0 1.0 1.0 1.0 1.0 0.0
Engineering Technician 0.0 0.0 0.5 1.0 1.5 1.0 0.0
Intern 0.5 0.5 0.5 0.5 0.0 0.5 0.0
Total 9.1 9.1 9.0 8.5 8.5 8.5 0.0

FUNCTION / DEPARTMENT
FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 FY 24/25

BUDGET BUDGET BUDGET BUDGET ESTIMATED

ACTUALS PROPOSED CHANGE FROM PY BUDGET

FUNCTION / DEPARTMENT
Staff, continued:

Police Services
Chief of Police 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Lieutenant 1.0 1.0 0.0 1.0 1.0 1.0 0.0
Sergeant 2.0 2.0 3.0 2.0 2.0 2.0 0.0
Corporal 2.0 2.0 2.0 2.0 1.0 1.0 -1.0
Officer 6.0 6.0 7.8 8.0 8.0 8.0 0.0
Community Services Officer 1.0 1.0 0.5 0.0 0.0 0.0 0.0
Police Service Aide 0.5 0.5 0.8 0.8 0.8 0.8 0.0
Dispatcher/Clerk 5.5 5.6 5.6 6.6 4.6 5.6 -1.0
Records Clerk/Dispatcher 0.0 0.0 0.0 0.0 1.0 1.0 1.0
Reserve Officer I 1.5 1.5 1.5 1.5 0.5 1.0 -0.5
Total 20.5 20.6 22.2 22.9 19.9 21.4 -1.5
Recreation
Facilities/Recreation Manager 1.0 1.0 1.0 1.0 1.0 1.0 0.0 Recreation Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Part Time
Recreation Leader 0.1 0.8 0.7 0.7 0.7 0.1 -0.6
Camp Director 0.2 0.0 0.0 0.0 0.0 0.2 0.2
Assistant Camp Director 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Camp Staff 0.4 0.0 0.0 0.0 0.0 0.4 0.4
Total 2.7 2.8 2.7 2.7 2.7 2.7 0.0
Total City Staff 44.7 45.2 48.4 48.6 44.8 47.3 -1.3
Total City Officials and Staff 47.2 47.7 50.9 51.1 47.3 49.8 -1.3 * Subject to allocation of labor to Enterprise and Fiduciary Funds.

GENERAL
FUND
Fiscal Year
2024/25
City of Cotati
Session Date :

April 2, 2024
1 Study Session
Over view
Tentative Schedule
Budget Study
General Fund
Conclusion
Packet Provided Schedules
City Council Revised Goals and
Objectives
General Fund Workbook
 General Fund Revenues and Expenses
Reports
 Allocated Contract Services Detail
 Budgetary Staffing
2 May 13, 2024
(Monday) Feb. 20, 2024
Strategic Planning
Session
Budget Study Session
•Enterprise Funds
•Capital Projects
•Special Revenues
•Transfers In and Outs
•Developed City
Objectives/Goals
Budget Focus
Tentati ve
S chedul e
•Strategic Projects
City Objectives Revisit
Budget Study Session
•General Fund
•Revenues
•Expenditures By
Departments
•Allocated Contracts
•Budgeted Staffing Budget Adoption
April 2, 2024 June 11, 2024
3 Forecast Assumptions
Revenues
Based on best available information
. Continued impacts of inflation/supply issues?
. Legislative Impacts from Federal, State &
Regional Government
. Estimates are prudently conservative
. Cotati’s Revenue Base is Different
. Sales tax & Measure S relatively secure
. Slowly Growing Cannabis Business Tax
. No current hospitality industry or related taxes like Transient Occupancy Tax (TOT)
4 Forecast Assumptions
Expenses
Fi ndi ng a Balance
• Revenues
• Service Level/Operating Expense
• Contract Services
• Liabilities Management (Capital, UAL )
• Proposed Budget Includes ADP $335K total
and $273K for General Fund
Outs tandi ng I tems
• Insurance Costs (Estimates)
• CPOA and CPMA in Negotiation
5 GENERAL FUND
Proposed Budget for FY 2024/25
6 • A general fund is the primary fund used by a
government entity.
• Used to record all resource inflows and outflows
that are not associated with special-purpose funds.
• Activities being paid constitute the core
administrative and operational tasks of the
government entity. What is a
General
Fund?
• For the City of Cotati these Core Services are
• Police
• Public Works
• Recreation
• Community Development
• City Management
• Administrative Services
• City-Wide (Non-Utility) Infrastructure Funding –
Next Study Session
7 Minimum reserve of 25% of operating expenses, per
Resolution 2009-50
Revenues Increase from 2023/24 Adopted Budget
• 2021/22 Estimate - Increase 2.31%
• 2022/23 Proposed – Increase 2.96%
General
Fund
Budget
Highlights
ADP to CalPERS in FY 2021/22, and Minor ADP in 2023/24
and 2024/25
2024/25 - Staffing Costs Flat with 1% Increase
• Budgeted Full Employment
• Salaries Increased 4%
• Negotiated MOU’s and Step Increases
• Continued Lump Sum Payment of PERS
• Increased Health Benefit
Other Cost Changes
• Insurance cost is still uncertain.
• Capital Outlay Increase for Replacement Equipment for Public Works • Utilities Increase Primarily Related to PG&E Rates
• Contract Services increase of 6%
• Increased Legal Based on Other Special Legal Services as Needed. 8 FY 2023/24
Estimate
FY 2024/25
Proposed Budget
Increase/
(Decrease)
%
Operating Revenue Source by Type
601- PROPERTY TAX
Change
$ 1,941,190 $ 2,123,996 $182,806 9.4%
603- SALES TAX 5,990,807 6,027,000 $ 36,193 0.6%
604- OTHER TAX 740,715 1.6%
652,079
133,135
237,415
752,500
597,400
114,000
218,870
$ 11,785
$ (54,679)
$ (19,135)
$ (18,545)
606- LICENSE & FRANCHISE
607- RENTS
-8.4%
-14.4%
608- REVENUE - OTHER AGENCIES -7.8%
609- OTHER REVENUE 127,365 97,050 $ (30,315)
$ (41,891)
-23.8%
-9.1%
-0.4%
126.6%
-0.4%

2.2%
620- CHARGES FOR SVS 459,417
200,895
2,780
417,526
200,000
6,300
650- INVESTMENT EARNINGS:
660- CONTRIBUTIONS
$ (895)
$ 3,520
670- TRANSFR IN & OTHR SOURCES
680- SPECIAL REVENUES
202,720
96,600
155,742
202,000
98,700
155,741
$ (720)
$ 2,100
999- INTERFUND DEBT SERVICE $ (1) 0.0%
Total General Fund
Revenue/Sources $ 10,940,860 $11,011,083 $ 70,223 0.6%
* Includes cannabis business tax
General Fund
Operating In-Flows (Revenues)
9 999- INTERFUND DEBT SERVICE
680- SPECIAL REVENUES
670- TRANSFR IN & OTHR SOURCES
660- CONTRIBUTIONS
650- INVESTMENT EARNINGS:
620- CHARGES FOR SVS
609- OTHER REVENUE
608- REVENUE - OTHER AGENCIES
607- RENTS
606- LICENSE & FRANCHISE
604- OTHER TAX
603- SALES TAX
601- PROPERTY TAX
$0 $1 $2 $3 $4 $5 $6 $7
Millions
Propsoed Budget FY 2024/25 Estimated Ending FY 2023/24

COMPARATIVE IN-FLOWS
10 IN-FLOWS
FOR BUDGET YEAR 2024/25
11 Major
In-Flows
Highlights
Property Tax Projected Revenue includes:
•2% Assessor’s applied CPI
•No New Adjustments Considered for New Development
•Estimate for 2023/24 Reduced Based on Consultant Estimate and Conservatism •Total change of around 9%
Sales Tax Projected Revenue:
•Minor increase in 2024/25 – 0.6%
•Increased Sales (Inflation?)
•Major Industry Groups in Cotati
Building/Construction
Fuel/Service Stations
Food/Drug
State/County Pool
12 Other General Fund
In-Flows Highlights
Other Tax
•Cannabis Business Tax
• Estimated at $700K for 2024/25
• Stable Existing Businesses
Licenses, Permits & Franchises
•No significant change except a small
increase in Franchise Taxes
13 Other General Fund
In-Flows Highlights
Other Agencies
• Public Safety Contract Services with SSU
Charges for Services
• Development/Public Works
• Decreased Revenues in 2024/25 due uncertainty of Projects • Police Charges
• Constant Revenues as uncertain
Other Revenues
• Investment Earnings – Increased but Subject to Rate Risk in Pool • Contract Class Revenues for Recreation - Continued Slow Increases 14 •2024-25 - FULL LUMP SUM PAYMENT OF THE PERS
UNFUNDED LIABILITY IN THE AMOUNT OF CALPERS APPROXIMATELY $X.XM •2024-25 - Additional Discretionary Payment of $326K
processed ($273K For General Fund), plus Lump Sum

CONTRACT

SERVICES

EVALUATION
•ALLOCATED CONTRACT SERVICES
•SHARED INDIRECT COSTS SUCH AS AUDIT FEES,
JANITORIAL COSTS, UTILITIES, ETC.

Out-Flow
Highlights
•BASED ON FULL FTE

INSURANCE

INCREASES
•USING ESTIMATES RECEIVED
•MARKET UNCERTAINTY
ALL

DEPARTMENTS

ARE BUDGETED

AT FULL
•ESTIMATES ARE BASED ON EXISTING STAFFING
•INCLUDES ONLY NEGOTIATED MOU CHANGES
•TWO MOU CURRENTLY BEING NEGOTIATED

STAFFING
15 2023-2024
Adopted Budget
2023-2024
Estimated Budget
2023-2024
Proposed Budget $ Change
592,347
% Change
Expense by Category
700 - SALARY AND BENEFITS $ 5,575,705
107,770.00
76,762
$ 5,035,373
99,325.00
106,815
1,668,155
137,940
403,591
633,249
271,495
331,362
59,430
$ 5,627,720
117,170.00
73,416
$ 12%
18%
-31%
1%
707 - PAYOUTS 17,845.00
(33,399)
19,971
64,953
32,109
61,796
(67,795)
(4,216)
(3,250)
1,980
800 - MATERIAL & SUPPLY
801 - CONTRACT SERVICES
802 - LEGAL
1,770,397
111,064
381,817
669,933
211,200
331,393
60,980
1,688,126
202,893
435,700
695,045
203,700
327,146
56,180
47%
803 - UTILITIES 8%
804 - OTHER INSURANCE
805 - REPAIR & MAINTENANCE
806 - OTHER EXPENSES
807 - FISCAL FEES
10%
-25%
-1%
-5%
75%
-19%
-1%
54%
0%
808 - DEBT SERVICE 8,180 2,650 4,630
809 - CAPITAL OUTLAY
811 - MISCELLANEOUS EXPENSE
812 - COMM. DEV.-PERMIT EXPENSE
813 - PUBLIC WORKS.-PERMIT EXPENSE
Grand Total
7,875 279,900
32,000
225,610
31,550
(54,290)
32,000 (450)
100,750
2,000
65,500 100,750
1,000
35,250
1,000 -
$ 9,447,826 $ 9,127,785 $ 9,790,636 $ 662,851 7%

GENERAL FUND

OPERATING OUT-FLOWS (EXPENDITURES)

BY CATEGORY
16 2023-2024 2023-2024 2023-2024 $ Change
27,293
% Change
Expense by Department Adopted Budget Estimated Budget Proposed Budget Department: 10 - CITY COUNCIL $ 170,457
741,811
508,290
1,115,760
1,400,181
5,017,822
449,530
43,975
$ 156,313 $
701,472
183,606 $
935,990 $
527,880 $
901,168 $
1,738,486 $
4,960,074 $
502,432 $
41,000 $
17%
33%
9%
Department: 11 - CITY MANAGER
Department: 12 - ADMINISTRATIVE SERVICE
Department: 17 - COMMUNITY DEVELOPME
Department: 18-22 - PUB WORKS-COMBINED
Department: 23 - POLICE
234,518
483,941 43,939
923,073 (21,905)
240,075
129,795
89,846
-2%
16%
3%
1,498,411
4,830,279
Department: 24 - RECREATION 412,586 22%
-66%
7%
Department: 25 - CODE COMPLIANCE
Total Operating Expenses
121,710 (80,710)
$ 9,447,826 $ 9,127,785 $ 9,790,636 $ 662,851

GENERAL FUND

OPERATING OUT-FLOWS (EXPENDITURES)

BY DEPARTMENT
17 Department: 18-22 - PUB

WORKS-COMBINED
1,738,486
Department: 17 -

COMMUNITY DEVELOPMENT
901,168
9%
18%
Department: 12 -

ADMINISTRATIVE SERVICES
527,880
5%
Department: 11 - CITY

MANAGER
935,990
10%
Department: 10 - CITY

COUNCIL
$183,606
2%
Department: 25 - CODE

COMPLIANCE
41,000 Department: 23 - POLICE
4,960,074
51% 0%
Department: 24 -

RECREATION
502,432…

DEPARTMENTAL OUT-FLOWS
FOR PROPOSED BUDGET YEAR 2024/25 18
Sum of
Clas s ification Of Contracts Contracts
General Contract Services
Insurance
Allocated
Contract
Services
$139,545
941,750
Legal & General Council
Professional Services
181,000
121.922
Technology & Data Management 408,978
Estimated Total $1,7,3,195
Descriptions of Contract Service Classifications:
1)
2)
3)
4)
5)
6)
Professional Services – includes services provided by certified professionals for business purposes (example auditors, actuary, etc.) Legal and General Counsel Contracts – legal services
Technology and Data Management Services – includes all computer and systems management, website hosting, phone, record mgmt Insurance Contracts
Project Consultants – Specialty consultants for projects General Contract Services – tree services, janitorial, landscaping and categorize by the PW Departments 19 Expenditure Highlights
Depar tments Detail
Ci ty Counci l includes the following changes:
• Continued allocation of shared indirect costs; primarily city utilities and other contract services
• Significant other expenses include dues and subscriptions, travel, and allocated insurance.

Ci ty Manager includes the following changes:
• Continued inclusion of Public Information Services under the City Manager Department
• Inclusion of Economic Development Work and Impact Fee Studies
• Other Expense - Election Expense of $20,000
20 Expenditure Highlights
Depar tments Detail
Admin. Services includes the following changes:
• Increased Fiscal Fees incurred by the City for General Fund revenues received
Communi ty Development change is primarily due to:
• Removal of Development Funded Professional Contracts
Publ i c Work s includes the following changes:
• Increased Utilities with PG&E, Water Services, Redundant Internet, Wi-Fi Service At La Plaza
• Capital Outlay with Equipment and Vehicle Replacements 21 Expenditure Highlights
Depar tments Detail
Pol i ce Services includes the following changes:
• Continued investment in technology services through the public safety consortium
• Additional Costs for Training and Correlated Overtime. • Significant other expenses include allocated insurance and legal, recruiting, small tools and equipment.

Recr eati on includes the following changes:
• RecDesk Annual software contract renewal
• Significant other expenses include allocated insurance and bank fees Code Compliance
• Anticipated return to normal code compliance activity 22 Concl us i on
A balanced budget
maintaining prudent fund
balance levels
Operating reserve
requirements continue to be
exceeded for General Fund
We will continue to closely
monitor the operating
revenues to ensure sufficient
fund balance and cash flows
for continued operations
City staff are committed to
exercise prudence and
integrity in the management
of public funds and provide
transparency and
City staff will continue to
update the Council on any
significant budgetary changes
prior to budget adoption.
accountability in its use.
23 24
Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED Date: April 2, 2024
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2023-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2023-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected].