Cotati City Council
April 2, 2024

City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects
= 2nd Priority Proposed Projects
= 3rd Priority Proposed Projects Lead/Support Priority Strategic Projects Long-Term Vitality Address Climate Change Best-in Class Services Community Engagement Equity and Diversity Status % Complete at End of FY
23-24
Estimated
Completion Estimated FTE
City Managers Office
S 1 Implement Police Oversight Recommendation X X X New - Fall 2024 0.08 L 1
Impact Fee Schedule Update for CPI, AB 602 (+other new laws) X New - Fall 2024 0.04 L 1 Construct Council Chamber Audio Visual Upgrades X X New - Fall 2024 0.08 L 1 Personnel Rules Update X X In-Progress 90% Summer 2024 0.06 L 1 Design Council Chamber Audio Visual System Update X X In-Progress 90% Summer 2024 0.08 L 1 Evaluate Gas Water Heater w/ Heat Pump Replacements X X In-Progress 75% Fall 2024 0.02 L 1 Economic Development (Cannabis, Industrial Area Zoning) X X In-Progress 25% Summer 2025 0.04 L 1 Microgrid City Hall Complex & Corp Yard, EV Charging EvaluationX X X In-Progress 25% Fall 2024 0.02 L 1 1-Year Evaluation of Veterans Hall Leasing Arrangement X X In-Progress 25% Summer 2024 0.03 L 1 Model Ordinance - Extended Producer Liability Household Hazardous Waste* X X New - Spring 2025 0.02 L 1 Update Social Media Policy* X X New - Spring 2025 0.02 L 1
Targeted Marketing/Community Outreach to raise awareness of SAFE* X X New - Summer 2024 0.01
L 1 Accessibility Plan X X X New - Spring 2025 0.02
L 1 Organize Annual Creek Week Event* X New - Fall 2024 0.03 L 2 Chamber of Commerce Services Agreement X X X New - Summer 2024 0.01 L 2 Develop Policy on Gen. Artifical Intelligence (AI), AI Pilot, and social media X New - Fall 2024 0.02 S 2 120 E. Cotati Avenue Re-Entitlement/Development, Housing JPAX X X In-Progress 25% Fall 2024 0.04 L 2 Records Digitization & Management Project X On Going 25% Summer 2025 0.10 L 2 Investigate Library Options for Cotati X On Going 20% Summer 2025 0.02 L 2 Veronda Falletti Barn Preliminary Design X X X In-Progress 5% Fall 2024 0.04 L 2 Emergency Operations Update X X On Hold - Summer 2025 0.06 L 2 Dogs in Parks Ordinance Update X X On Hold - Fall 2024 0.02 L 2
Follow up on Broadband Improvements, as directed by Council* X X New - TBD 0.02 L 3 Ordinance to Update Parks/Event Approvals Requirement X X New - Fall 2024 0.02 L 3 Joint Procurement Coordination/Policy Update X On Going 25% Summer 2025 0.02 L 3 Explore Youth Council* X New - TBD 0.02
L 3 Evaluate Options for Free Wi-Fi Citywide X New - TBD 0.02 Discuss Roundabout Ban* X X New 100% - Putnam, Civic & Sunflower Park Preliminary Design X X X Complete 100% - CPOA/CPMA Negotiations X X Complete 100% - Continued Implementation of Equity Projects X X Complete 100% - Improve FIGR Coordination X X Complete 100% - Update Public Safety Messaging Procedures X X X Complete 100% - Update Community Survey on Equity X X X Complete 100% - Countywide Broadband Improvement Evaluation X X X Complete 100% - Discussion on Police Oversight Models X X X Complete 100% - Regonition Policy and Proclamation Calendar X X Complete 100% - Land Acknoledgment and City Council Rules Update X X Complete 100% - Putnam, Civic Park Baseball Field Renovations/License X X X Complete 100% - Isreali-Palestinian Ceasefire Resolution X X Complete 100% - Veronda Falletti Ranch License Agreement Revisions/Compost Hub X X X Complete 100% - EVITP Electric Vehicle Charging Ordinance X Complete 100% - Community Survey and Recruitment for Police Chief X X X Complete 100% - Negotiation and Purchase of 120 East Cotati Avenue X X X Complete 100% - Mobile Home Park Senior Overlay Urgency Ordinance X X Complete 100% - City Council Term Limits Discussion X Complete 100% - Legislative System Migration to PrimeGov X Complete 100% - La Plaza Level 3 EV Charger Design/License Agreement X X X Complete 100% - Noise Ordinance Update X Complete 100% - Proposed Priority 1 FTE 0.53 Note: Project in red text were added during the fiscal year. Available FTE 0.01 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 -0.52 Strategic Goals 2023/24
City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE Total Time to Complete Project (hrs) Administrative Services L 1 Website Dept. Page Update/New Social Media Content X In Process 15% Winter 2024 0.06 128 L 1 IT Infrastructure Update X X On-Going 15% Summer 2025 0.09 192 S 1 Construct Council Chamber Audio Visual Upgrades X X On-Going 5% Fall 2024 0.07 144 L 1 New City Customer Welcome Letter (Utility/Bus. License) X X X New - Fall 2024 0.02 40 L 1 Cyber Security Management X New - Spring 2025 0.05 96 L 1 365 System Tools Implementation X X New - Spring 2025 0.09 192 L 2 Business Licensing Audits/Process & System Review X On-Going 20% Summer 2025 0.18 384 L 2 IBS Payroll System Updates X In Process 10% Fall 2024 0.05 108 S 2 Water and Sewer Rate Review and Revenue Evaluations X X X On-Going 5% Fall 2024 0.04 80 L 2 Deposit Account Process Review X In Process 5% Winter 2024 0.05 96 L 2 Confidential File Retention Review X New - Summer 2024 0.08 160 S 2 Develop Policy on Gen. Artifical Intelligence (AI), AI Pilot, and social media X New - Fall 2024 0.09 192 L 2 Process Digitization and Automation - Paper Elimination X X New - TBD 0.37 768 Monthly Utility Billing X X Complete 100% - Backflow Program/Code Update X Complete 100% - Fixed Asset/Work Order Processes (Support) X Complete 100% - Hydrant Meter Process Update/Software Integration and Rollout X Complete 100% - TOT Taxation Process/Documentation X Complete 100% - Policy to Address Fiscal Deficits X Complete 100% - K-9 Licensing -Move to DocuPet W/Rohnert Park X Complete 100% - Financial Deficit Policy X X X Complete 100% - Veterans Building Billing Management X X Complete 100% - Proposed Priority 1 FTE 0.38 Note: Project in red text were added during the fiscal year. Available FTE 0.31 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 -0.07 Strategic Goals 2023/24 City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE Community Development S 1 Economic Development (Cannabis, Industrial Area Zoning) X X In-Progress 25% Summer 2025 0.04 S 1 Impact Fee Schedule Update for CPI, AB 602 (+other new laws) X New - Summer 2025 0.06 L 1 Housing Element Program Implementation* X X X X X New - Continous 1.00 L 1 120 E. Cotati Avenue Re-Entitlement/Development, Housing JPA X X New - Winter 2024 0.12 L 1 Complete Santero Way Specific Plan Update X X X X X New - Fall 2024 0.12 L 1 Code Efficiency Improvements X X X New 10% Winter 2024 0.09 L 1 ADU - Publish Grant Information/Types of Funding support* X X X X New - TBD 0.04 L 1 Full Electronic File Management Transition X New - Summer 2025 0.12 L 1 Cottage & Plex Housing - Building Community Outreach* X X X In-Progress 20% Summer 2025 0.06 L 1 Housing Legislation Implementation X X X New - Summer 2025 0.25 L 1 Coordinate with County on BAFHA Funding Plan Development X x In-Progress 10% Winter 2024 0.06 L 1 Engage with County on Habitat Conservation Plan Development X X In-Progress 10% Winter 2024 0.08 L 2 Dark Sky Lighting Ordinance X X New 0%% Summer 2025 0.03 S 2 Support CM Office Decarbonization Efforts X New - Summer 2025 0.12 L 3 MHP Ordinance Updates (Tenant Protections) X X X New 20% TBD 0.05 L 3 General Plan Focused Update (Safety Element, Circulation, Social Justice) X X X X X New - Summer 2026 0.35 L 3 Residential Street Parking Permit Program, if needed* X X - TBD 0.08 Active Transportation Plan X X X Complete 100% - Development of Housing Administration Program X X Complete 100% - Update All Planning Permit Applications X Complete 100% - Plex Housing Design Guidelines X X X Complete 100% - Proactive Re-Zoning of PD Districts (Housing Element Program 2-7) X X X Complete 100% - Senior Mobile Home Park Zoning Overlay X X X Complete 100% - 120 E. Cotati Avenue Purchase Engagement with Developers X X X Complete 100% - Housing Element Program 1-6 MHP Ownership Support X X X Complete 100% - Housing Element Program 1-8 Residential Decarbonization (EV Charging) Ordinance X X Complete 100% - Housing Element Program 2-2 SB 35 & SB 330 Application Process X X Complete 100% - Housing Element Program 2-3 Creation of ADU Information Page X X X Complete 100% - Housing Element Program 2-7 Support for Proposed Residential Projects X X X Complete 100% - Housing Element Program 5-3 Host Housing Fair X X X Complete 100% - $70,000 REAP Grant Close Out X Complete 100% - ADU Rental Rate Survey Create and Implement X Complete 100% - Solar App + Software Implementation X Complete 100% - Plant-a-Tree Cotati Program Creation and Implementation X Complete 100% - Creation of a Sustainability Program and Information Webpage X Complete 100% - Post-Covid Economic Development Plan X On Hold 0% - Proposed Priority 1 FTE 2.02 Note: Project in red text were added during the fiscal year. Available FTE 0.82 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 -1.20 Strategic Goals 2023/24 City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Updated Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE to complete Public Works L 1 Streets Gateway Signage X In Construction 70% Summer 2024 0.02 L 1 Park and Ride Replacement X X In Construction 50% Winter 24/25 0.06 L 1 Hwy 116/W Cotati Ave Intersection Safety Improvements X X X In Design 35% Fall 2028 0.20 L 1 Grants - Redwood Dr & Cypress Ave Pavement Rehab X X In Construction 70% Summer 2024 0.06 L 1 Engineering Asset Management, Unified Request Tracking X X In-Progress 25% Winter 24/25 0.20 L 1 Grants - Sidewalk Gap Closure Project (In Design) X X X In Design 10% Spring 2025 0.06 L 1 Sewer SCADA Replacement - Sewer/Water X In Design 10% Winter 24/25 0.20 L 1 Putnam Park Design & Improvements X In Design 10% Spring 2025 0.10 L 1 Sunflower Park Design & Improvements X In Design 5% Summer 2025 0.08 L 1 West Sierra Tank Recoating X New - Winter 24/25 0.10 L 1 Annual City-Wide Bicycle Pedestrian Safety Improvements Project* X X X New - Spring 2025 0.02 L 1 Civic Center Park Improvements Project X In Design - Spring 2025 0.03 L 1 Class 1 Pathway Maintenance & Laguna Waste Receptacle Project (Laguna Trail, Ranch Pathway)* X New - Spring 2025 0.03 S 1 Organize Annual Creek Week Event* New - Fall 2024 0.01 L 1 2025 Street Improvements Project X X New - Spring 2025 0.05 S 1 Microgrid City Hall Complex & Corp Yard, EV Charging Evaluation X X X In-Progress 25% Fall 2024 0.10 L 1 Olaf Street Storm Drain Repair X X In Design 50% Summer 2024 0.03 L 1 West School Street Storm Drain Repair X X In Design 50% Summer 2024 0.03 L 1 Wastewater System Emergency Generator Project (Quail Hollow) X X In-Progress 10% Fall 2024 0.02 L 1 2025 Park Meadows Landscape Improvements Project X X New - Summer 2025 0.02 L 2 Well 1A/Well 3 Treatment Renewal and Replacement X On Hold 5% Winter 24/25 0.06 L 2 Water and Sewer Rate Review and Revenue Evaluations X X X In-Progress 5% Fall 2024 0.29 L 2 Trash Implementation Plan - Phase 1 X X New - Summer 2025 0.03 S 3 Parks Veronda Falletti Ranch Barn(s) Final Design X X New - Summer 2025 0.15 L 3 Buildings Civic Center Parking Lot Improvements X On Hold - TBD 0.02 L 3 Vegetative Management - Laguna De Santa Rosa X New - TBD 0.10 L 3 Central Traffic Signal Controller X X New - TBD 0.08 Utility Box Artwork - Pilot X X Complete 100% - 2024 Park Meadows Landscape Improvements Project X X Complete 100% - 2024 City-Wide Bicycle Pedestrian Safety Improvements Project X X X Complete 100% - Parks Kotate Park Improvements X Complete 100% - Streets 2024 Street Preservation X X Complete 100% - Water "Water ATM" Project X X Complete 100% - Sewer Cypress Avenue Sewer Repairs X X Complete 100% - Henry Street Storm Drain Repair X Complete 100% - Proposed Priority 1 FTE 1.42 Note: Project in red text were added during the fiscal year. Available FTE 2.06 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 0.65 Strategic Goals 2023/24 City of Cotati Strategic Priorities Work Plan 2024-2025 = 1st Priority Proposed Projects = 2nd Priority Proposed Projects = 3rd Priority Proposed Projects Lead/Support
Priority Strategic Projects
Long-Term
Vitality
Address Climate
Change
Best-in Class
Services
Community
Engagement
Equity and
Diversity Status % Complete at End of FY 23-24 Estimated Completion Estimated FTE Police Department L 1 Police Officer Recruiting with Focus on Equity and Inclusion* X X On-Going 90% Spring 2024 0.12 L 1 Crisis Intervention/Police Post Critical Event Training All Staff* X X On-Going 80% Winter 2024 0.06 L 1 Community Outreach TPA, NNO, Coffee with a Cop X X On-Going 75% Winter 2024 0.06 L 1 Focused Vehicle, Pedestrian, Bicycle Safety/Enforcement X X On-Going 60% Winter 2024 0.17 L 1 Implement Police Oversight Recommendation* X X X New - Fall 2024 0.17 L 1 POST+ Implicit Bias and Racial Profiling, De-Escalation, Trafficing Training* X X X New - Spring 2025 0.24 L 1 Records, PRA, & Analytics Training X New - Fall 2024 0.12 L 1 Mobile Support Team & SAFE Crisis/Mental Health Training X X New - Spring 2025 0.24 L 1 SB2 Training and Compliance X X New - Winter 2024 0.05 L 1 Explore Social Media Enhancement & Outreach X X New - Spring 2025 0.12 L 1 Return Supervision 1 LT 2SGTs 2 Corporals X X On-Going 80% Fall 2024 0.25 L 2 PSAP (Dispatch) Upgrade X On-Going 30% Spring 2025 0.19 L 2 Small Agency Mutual Aid Investigation Team Training X New - Spring 2025 0.26 L 2 Industrial Area Restricted Hour Parking Ordinance X X X New - Spring 2025 0.08 L 2 Wellness Grant Equipment X X New - Spring 2025 0.04 L 3 Evaluate "Lights On!" Project X New - Summer 2025 0.12 L 3 Repurpose Holding Facility Infrastructure X X New - Summer 2025 0.50 L 3 Full Deployment of BOLA Wrap X On-Hold 50% TBD 0.04 Continued De-Escalation Tactics and Implicit Bias Training (moving to activity) X X Complete 100% 0.00 Patrol Electric Vehicle Deployment X Complete 100% 0.00 Dispatch Support FTE (Records Analyst Position) X Complete 100% 0.00 EV Cameras integrated with Axon Cloud Storage X Complete 100% 0.00 K9 Replacement (Scent Tracking Dog) X Complete 100% 0.00 Hi-Lo Evacuation Drill (moving to activity) X Complete 100% 0.00 Annual Police Report (moving to activity) X Complete 100% 0.00 SSU Police Internship X X Complete 100% 0.00 Mid-Year Police Report (moving to activity) X On-Hold - 0.00 Proposed Priority 1 FTE 1.60 Note: Project in red text were added during the fiscal year. Available FTE 3.31 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 1.71 Strategic Goals 2023/24 Status
In-Progress
Complete
On Going
On Hold
New
In Construction
In Design