Cotati City Council
May 13, 2024

Budget Report
Allocated Contract Summary by Category
Type of Contract Description of Contract
Sum of PY Budgeted
Contract Amounts
Sum of Budgeted
Contract Amount Sum of Change
General Alarm Security Systems $ 4,725 $ 4,725 $ -
Digitization of City Files 35,000 35,000 -
Document Storage and Shredding 11,000 11,000 -
HVAC Maint 5,000 7,820 2,820
Janitorial Services 63,600 66,000 2,400
Pest Control 5,000 5,000 -
Marketing As Needed - 10,000 10,000
General Total $ 124,325 $ 139,545 15,220 $
Insurance Other Insurance - CIRA Premiums Annual Property $ 63,250 $ 126,000 $ 62,750 Other Insurance - CIRA Premiums Auto 5,750 5,750 -
Other Insurance - CIRA Premiums Generaleral Liability 311,650 431,000 119,350 Other Insurance - CIRA Premiums Generaleral Liability Assessment 20,700 21,000 300 Other Insurance - CIRA Premiums Workers Comp 235,750 274,000 38,250 Other Insurance - CIRA Premiums Workers Comp Assessment 28,750 29,000 250 Other Insurance - Earthquake/DIC 34,500 40,000 5,500
Other Insurance - OSIP 11,500 15,000 3,500
Insurance Total $ 711,850 $ 941,750 229,900 $
Legal Legal Services - Retainer, Non-Retainer, and Labor $ 136,500 $ 181,000 $ 44,500 Legal Total $ 136,500 $ 181,000 44,500 $
Professional Services ACFR Statistical Reports $ 800 $ 900 $ 100 Direct and Overlapping Debt Report 600 650 50
GASB 68 Actuarial Reports 2,035 2,300 265
GASB 75 Actuarial Reports 800 800 -
Investment Management 7,500 19,200 11,700
Payroll Processing Services 21,250 22,312 1,062
State Financial Reports - State Controlers Office 2,500 2,750 250 Unfunded Pension Policy Review 5,000 5,000 -
Webstreaming Video Production 12,000 12,000 -
Economic Development Work 50,000 - (50,000)
Independent Financial Annual Audit 25,910 26,910 1,000
Community Independent Polling 35,000 - (35,000)
Project Accountant/Consultant (as needed) - - -
High Risk HR Review - 12,600 12,600
CrisisCommunications - 2,000 2,000
Sales and Property Tax Evaluations Consultant 14,000 14,500 500 Professional Services Total $ 177,395 $ 121,922 (55,473) $ Tech & Data Audio & Visual Council Chambers Systems Support $ 11,500 $ 13,000 $ 1,500 Backup Satelite Internet 1,320 1,000 (320)
Code Publishing 4,000 4,000 -
Digital Budget Book and Captial Projects Software 11,440 11,440 - Digital Document Retention 10,775 13,000 2,225
Digital Routing /Signature Software Subscription 3,000 3,188 188 ERP System Annual Maintenance 30,000 34,650 4,650
Form 700 E-filing 2,000 2,100 100
GIS Web Hosting 10,000 4,000 (6,000)
Meeting Management Software Program 19,808 15,000 (4,808) Outside IT Services - Projects 109,000 100,000 (9,000)
Outside IT Services - Systems Management and Software Renewals 102,500 167,000 64,500 Website Subscription Annual 6,750 7,500 750
Emergency Messaging Services 14,776 - (14,776)
Digital Strategic Plans - 8,100 8,100
Personnel Costing Systems 4,000 4,000 -
Asset Management System 21,000 21,000
Tech & Data Total $ 340,869 $ 408,978 68,109 $
Grand Total $ 1,490,939 $ 1,793,195 302,256 $