Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: FISCAL YEAR 24/25 SB 1 LIST OF PROJECTS AS REQUIRED
BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF
2017
Date: June 25, 2024
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council of the City of Cotati adopt a resolution approving a list of projects for Fiscal Year 2024-25 funded by SB 1: the Road Repair and Accountability Act of 2027.
Background
In August 2017, the California Transportation Commission (CTC) adopted the final FY 2017-18 Road Repair and Accountability Act of 2017 (SB1). The passage of SB1 established a Road Maintenance and Rehabilitation Account (RMRA) that requires local agencies to demonstrate that a project, funded by SB1, has been approved and described in adequate detail in a City resolution by July 1st every year. The RMRA funds have been provided to cities monthly starting January 2018.
Analysis/Discussion
To be eligible for funding, the City must provide a City resolution to the CTC by July 1, 2024, of a list of projects planned to be funded with RMRA funds. This is an ongoing annual requirement for the City to remain eligible for the funds. The approved project list must include four statutorily required elements for each project:
1. Location
2. Description
3. Estimated useful life
4. Anticipated construction date.
The City’s 2022 Pavement Management Plan (PMP) lists all City streets with their condition and generally associated pavement rehabilitation method. The PMP guides the City’s street preservation efforts and informed the 2024 Street Improvements Project (Project). The pavement condition has been determined for this area and recommended treatment methods provided to the City. The total Project is to pave two centerline miles of streets (10,560 feet). The FY 24/25 estimated SB 1 funding of $196,319 can provide pavement treatments for approximately 3,100 centerline feet. A subset of the total streets to be paved was selected to match, or closely match the estimated RMRA available funds. These streets are all to be slurry sealed and consist of the following:
Street From To Length,
CL, Feet
Cost
estimate
Cervantes Ct Water Rd Cul-De-Sac 635 $19,623
Clothier Ln Old Redwood Hwy End 975 $43,826
Dorfman Dr 147’ N/O Honor Pl Jagla St 133 $6,352
E. Cotati Ave Old Redwood Hwy Matteri Ln 1,000 $112,217 Issel Ct Water Rd End 357 $13,786
Total 3,100 $195,804
These treatments have a useful life of approximately 6 years. Project construction is anticipated to begin in April 2025, and extend through June of 2025. This construction period overlaps with the eligible period of RMRA fund expenditures of July 1, 2024, to June 30, 2025, and is therefore eligible for the FY24/25 RMRA funding.
Financial Considerations
SB1 requires that RMRA funds not replace local funding sources, including General Fund, gas tax, and Measure M, and the City must maintain a “Maintenance of Effort” (in other words a certain level of funding to repair local roads) as if SB1 funds were not available. The Maintenance of Effort is defined by SB1 and is derived from the annual State Controller’s Report.
The California Transportation Commission (CTC) has prepared guidelines for agencies to follow in meeting the SB1 requirements. The guidelines establish May 1, of each year as the deadline for agencies to submit the project resolutions. Due to Covid 19, the deadline has been extended to July 1, for 2022, 2023, and 2024. The estimated SB1 amount for the City of Cotati for FY24/25 is $195,804, which is in the City’s adopted FY 24/25 budget and accounted for separately from other local funds being used for street preservation projects.
Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.