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AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, September 10, 2024
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2 nd
and 4
th
Tuesday of every month. Your interest and participation are encouraged and appreciated.
City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org
.
For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected]
or 707-665-3622.
Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person.
As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable.
If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.
Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:
1. Using the following online livestream meeting portal link:
https://cotaticity.primegov.com/public/portal
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/81875599481?pwd=tRhQpaKNhsn3H9bVZJFB73bBPbSsKa.1 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
Webinar ID:
818 7559 9481
Passcode:
587770
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or
+1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted
until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted
. Once you begin your public comment, your three minutes will begin.
If you would prefer to submit your public comment in writing, please email your comments to [email protected]
. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.
Notice is hereby given
that Council may discuss and/or take action on any or all of the items listed on this agenda.
Any writings or documents
provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org
and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Disabled Accommodation:
Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.
Rules of Decorum:
To avoid distraction, the following meeting etiquette shall be enforced.
Silence electronic devices, including cell phones.
Audience members are advised to keep conversations to a minimum or conduct them outside the building.
Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2023-01 III.B.1.)
Public Comment (Action items)
:
Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.
Public Comment (Non-Action items)
: Public comment on non- action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.
Waiver Warning:
If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).
City Council meetings are conducted according to City Council Policy 2023-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org
and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record.
Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.
1. CALL TO ORDER
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2. ROLL CALL
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3. LAND ACKNOWLEDGEMENT
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millennia. This acknowledgment does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.
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4. PLEDGE OF ALLEGIANCE
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5. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS AGENDA (ACTION) A. COTATI CITY COUNCIL – REGULAR MEETING – AUG 27, 2024 Draft Minutes 8.27.24
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6. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers.
In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council may consider the item. If the City Council considers the item, citizens will be afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. However, the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda.
B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.org
, under the “How do I” link at the top of the homepage.
D. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]
. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.
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7. PROCLAMATIONS
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A.
PROCLAMATION DECLARING SEPTEMBER 2024 AS LATINO HERITAGE MONTH Proclamation
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B.
NATIONAL SERVICE DOG MONTH
Proclamation
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C.
PROCLAMATION THAT THE WEEK OF SEPTEMBER 16-23, 2024 IS POLLUTION PREVENTION WEEK AND SEPTEMBER 22-29, 2024 IS CREEK WEEK IN THE RUSSIAN RIVER WATERSHED Proclamation
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8. APPROVAL OF FINAL AGENDA (ACTION)
This item will only be opened for the public comment if the City Council proposes to take any action to modify this agenda.
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9. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2023-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the Deputy Clerk will alert speakers when there are thirty seconds remaining.
Citizen's Business Public Comment 1 9.10.2024_Redacted
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10. CONSENT CALENDAR (ACTION)
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A.
ADOPTION OF RESOLUTION APPROPRIATING ADDITIONAL WATER CONSERVATION IN THE WATER ENTERPRISE FUND AND APPROVING A SUB-AWARD AGREEMENT WITH SONOMA WATER It is recommended the City of Cotati City Council adopt a resolution appropriating $12,481 in additional expenditures for conservation reimbursements and increasing revenues of $8,226 in grant funding to the Water Enterprise Fund, from a sub-award agreement with Sonoma Water, the recipient of the US Bureau of Reclamation WaterSMART FY 2023 Water Energy Efficiency Grants Program, funding for the Sonoma-Marin Drought Resiliency Program, and approving the sub-award agreement .
Agenda Item
Resolution
Draft Sub-Award Agreeement with Sonoma Water
Federal Award Identification and Pass-through Terms and Conditions Performance Report Templates
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B.
ADOPTION OF THE REVISED CITY-WIDE SALARY SCHEDULE FOR FISCAL YEAR 2024/25 It is recommended that the City Council adopt by resolution the revised fiscal year 2024/25 salary schedule, as updated per the current City labor agreements.
Agenda Item
Resolution
Salary Schedule effective 09-21-2024
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C.
AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES AGREEMENT FOR THE CITY OF COTATI It is recommended the City Council award the professional auditing services proposal to Chavan & Associates, LLP Certified Public Accountants and authorize the City Manager to negotiate and execute a three-year agreement, with two years of optional extensions and future year funding contingent on City Council budget approval in future fiscal years.
Agenda Item
Resolution
Audit Firm Cost Proposal - Chavan & Associates
Audit Firm Technical Proposal - Chavan & Associates
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D.
APPROVAL OF 2024 COTATI CHAMBER OF COMMERCE MUSIC OKTOBERFEST EVENT IN LA PLAZA PARK It is recommended that the City Council adopt a resolution approving the 2024 Cotati Chamber of Commerce Oktoberfest event.
Agenda Item
Resolution
Exhibit A Conditions of Approval Cotati Oktoberfest
Exhibit B Cotati Oktoberfest Application
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E.
AWARD OF THE CONSTRUCTION AGREEMENT AND CONSTRUCTION MANAGEMENT AND INSPECTIONS PROFESSIONAL SERVICES AGREEMENT FOR THE SIDEWALK GAP CLOSURE PROJECT It is recommended the City of Cotati City Council adopt a resolution awarding the Sidewalk Gap Closure Project (Project) to Zara Construction, approving a Construction Management and Inspection Professional Services Agreement with Green Valley Consulting Engineers, and authorizing the City Manager to execute the agreement and any needed change orders or amendments to supporting professional agreements up to the authorized Project amount.
Agenda Item
Resolution
Sidewalk Gap Closure Bid Tab
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11. DIRECTION ON FUTURE AGENDA ITEMS
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12. REGULAR AGENDA (ACTION)
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A.
CITY COUNCIL APPOINTMENTS AND ASSIGNMENTS - POLICE ADVISORY SELECTION SUBCOMMITTEE It is recommended that the City Council approve a motion to select two City Council members to serve on the Community-Police Advisory Committee Selection Subcommittee.
Agenda Item
2024.Summary City Council Committee Appointents Rev. 1
2024.Detail Committee Assignments Rev. 1
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B.
APPROVAL OF THE ENVIRONMENTAL REVIEW FOR THE HIGHWAY 116/WEST COTATI AVENUE INTERSECTION SAFETY IMPROVEMENTS PROJECT (PROJECT) AND A PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC FOR DESIGN SERVICES FOR THE HIGHWAY 116/WEST COTATI AVENUE INTERSECTION SAFETY IMPROVEMENTS PROJECT AND AUTHORIZING APPROPRIATION OF FUNDS FOR THE PROJECT It is recommended the Council of the City of Cotati
adopt a resolution approving the Environmental Review, finding the Project exempt from CEQA pursuant to California Public Resources Code CEQA Guidelines Section15183, for the Highway 116/West Cotati Avenue Intersection Safety Improvements Project (Project), approving a Professional Services Agreement with Mark Thomas & Company, Inc. for design services for the Project, authorizing the recording of the CEQA document, authorizing the City Manager to execute said Professional Services Agreement and approve any needed amendments up to the approved budget amount, and approving the appropriation of funds to the Project account Agenda Item
Resolution
Cotati SR 116 & West Cotati - Scope (09.04.24)
Cotati SR 116 & West Cotati - Fee Estimate (09.04.24)
Cotati SR 116 & West Cotati - Schedule (09.04.24)
15183 Public Draft - W Cotati Ave
APPENDIX A - FP-Memo_SR116Cotati
APPENDIX B - Biological Resource Assessment
APPENDIX D - Phase 1 ESA
APPENDIX E - Air Quality Detail
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C.
APPOINTMENT OF A VOTING DELEGATE AND ALTERNATE TO THE 2024 LEAGUE OF CALIFORNIA CITIES (LOCC) ANNUAL CONFERENCE It is recommended that the City Council of the City of Cotati adopt a motion appointing a voting delegate and up to two alternates to the 2024 League of California Cities (LOCC) Annual Conference.
Agenda Item
FINAL---2024-Resolutions-Packet(1)
2024 Cal Cities Voting Delegate Information Packet
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13. CITY MANAGER'S REPORT
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14. CITY COUNCIL MEMBER REPORTS
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15. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
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16. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
Public Comment 1 Item 12B 9.10.24
Public Comment 2 Item 12B 9.10.24_Redacted
Public Comment 3 Item 12B 9.10.24
Public Comment 3 Item 12B 9.10.24
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17. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before September 6, 2024. /s/ Kevin Patterson, Deputy City Clerk
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