FEES SUMMARY
FOR THE ANNUAL INDEPENDENT AUDIT
OF THE
CITY OF COTATI
Submitted July 31, 2024
Chavan & Associates, LLP
Certified Public Accountants
15105 Concord Circle, Suite 130
Morgan Hill, CA 95037
Phone: (650) 346-1329
Fax: (408) 872-4159
E-mail: [email protected]
Contact: Sheldon Chavan, Partner
Fees Summary
City of Cotati Proposal for Auditing Services
Chavan & Associates, LLP Page 1
Date: July 31, 2024
Firm: Chavan & Associates, LLP (C&A)
15105 Concord Circle, Suite 130
Morgan Hill, CA 95037
Phone: (650) 346-1329
Contact Person: Sheldon Chavan, Managing Partner
[email protected]
650-346-1329
Price per Year by Service Level:
Certification: I, the undersigned, certify I am duly authorized to represent C&A and I am empowered to submit this bid. In addition, I certify I am authorized to contract with the City of Cotati on behalf of C&A.
Managing Partner July 31, 2024
Signature Title Date
Sheldon Chavan
Name
Services Hours 2025 2026 2027 2028 2029
City Audit, ACFR, Reports and Letters 240 $ 26,200 $ 27,200 $ 28,200 $ 29,700 $ 30,700 GANN Limit AUP 6 800 800 800 800 800
Management Letters N/A Included Included Included Included Included GASB implementation and guidance N/A Included Included Included Included Included Present Reports to Council and Committees N/A Included Included Included Included Included Meals, Lodging and Transportation N/A Included Included Included Included Included Subtotal City Audit 246 27,000 28,000 29,000 30,500 31,500 Single Audit 24 3,000 3,000 3,000 4,000 4,000
Measure S 12 1,500 1,500 1,500 1,500 1,500
Total All-Inclusive Maximum Price 282 $ 31,500 $ 32,500 $ 33,500 $ 36,000 $ 37,000 Optional
Fees Summary
City of Cotati Proposal for Auditing Services
Chavan & Associates, LLP Page 2
Schedule of Professional Fees
Our professional fees are based on actual time devoted to an engagement, at hourly rates related to the experience levels of the individuals performing the work. The following is our standard fee schedule for our audit personnel:
Manner of Payment
Progress payments will be made on the basis of pro-rated audit work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with our proposal.
Rates for Additional Professional Services
In the event that extraordinary circumstances require additional services beyond the agreed upon scope, C&A will provide, in writing and in advance, the reasons for the additional services along with our estimated costs and a statement that no work will be performed prior to City approval. Rates for additional services would be the same as those identified under the quoted hourly rates above.
Standard &
Quoted
Hourly
Rates Hours 2025 2026 2027 2028 2029
Engagement Partner $ 200 32 $ 6,400 $ 6,592 $ 6,790 $ 6,993 $ 7,203 Associate Partner/Reviewer 200 8 1,600 1,648 1,697 1,748 1,801 Manager 150 56 8,400 8,652 8,912 9,179 9,454
Supervisor 100 94 9,400 9,682 9,972 10,272 10,580
Professional Staff 85 84 7,140 7,354 7,575 7,802 8,036
Administrative Staff 85 8 680 700 721 743 765
Professional Discount N/A N/A (2,120) (2,129) (2,167) (738) (839) Total All-Inclusive Maximum Price 282 $ 31,500 $ 32,500 $ 33,500 $ 36,000 $ 37,000 Optional
Fiscal Year Ending