Sonoma Marin Drought Resiliency Program
Reporting Period Start
Date
Reporting Period End
Date Reporting Type
Partner Doc
Submission Due
Date
4/1/2022 2/15/2024 Pre-Award 4/10/2024
2/16/2024 3/31/2024 Quarterly 4/10/2024
4/1/2024 6/30/2024 Quarterly 7/10/2024
7/1/2024 9/30/2024 Quarterly 10/10/2024
10/1/2024 12/31/2024 Quarterly 1/10/2025
1/1/2025 3/31/2025 Quarterly 4/10/2025
4/1/2025 6/30/2025 Quarterly 7/10/2025
7/1/2025 9/30/2025 Quarterly 10/10/2025
10/1/2025 12/31/2025 Quarterly 1/10/2026
1/1/2026 3/31/2026 Quarterly 4/10/2026
4/1/2026 6/30/2026 Quarterly 7/10/2026
7/1/2026 9/30/2026 Quarterly 10/10/2026
4/1/2022 9/30/2026 Final Report 11/14/2026
Reporting Periods
Sonoma‐Marin Drought Resiliency Program
Quarterly Reporting Template
1. Subrecipient Organization:
2. Reporting Period Beginning and End Date:
3. Narrative of Activities Performed during Reporting Period:
A) Develop Marketing Materials (SCWA will complete this section)
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Example: Updated marketing materials to include increased rebate amount.) ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
B) Update Public Outreach Materials Including Rebate Forms and Requirements (SCWA will complete this section)
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Example: Updated website and rebate form with increased dollar amount.) ii. The reasons why established goals were not met, if appropriate.
Sonoma‐Marin Drought Resiliency Program
Quarterly Reporting Template
iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
C) Turf Removal
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e. Issued 50 turf rebates for 50,000 sqft. of turf removed, at a $1.00 per sqft. totaling $50,000.) ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
Sonoma‐Marin Drought Resiliency Program
Quarterly Reporting Template
D) High Efficiency Washer
1. Accomplishments this Period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 30 high efficiency clothes washer rebates at $75.00 per rebate for a total of $2,250.)
ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
E) High Efficiency Toilet (HET)
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 10 high efficiency toilet rebates at $100 per unit, for a total of $1000.)
ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
Sonoma‐Marin Drought Resiliency Program
Quarterly Reporting Template
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
F) Smart Irrigation Controller
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 10 rebates at $100 per unit, for a total of $1,000.)
ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
G) Flume Smart Meter
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
Sonoma‐Marin Drought Resiliency Program
Quarterly Reporting Template
(Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Issued 10 rebates for $100 per unit, for a total of $1,000.)
ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
H) Direct Install HET, aerators, and showerheads
1. Accomplishments this period:
i. Please include quantified accomplishments and a computation of costs for award and pre‐ award activities (for example, related to units of accomplishment) if that information will be useful.
(Look at Reporting Spreadsheet, Partner Summary Tab and type the total amount of rebates issued during period and total dollar amount. i.e: Provided 10 households with direct install of high efficiency fixtures, including # of HET, # of aerators, and/or # of showerheads for a total of X dollars.)
ii. The reasons why established goals were not met, if appropriate. iii. Additional pertinent information including, when appropriate, analysis and explanation of cost overruns or high unit costs.
2. Significant Developments (if any):
i. Problems, delays, or adverse conditions which will materially impair the ability to meet the objective of the agreement. Please include a statement of the action taken, or contemplated, and any assistance needed to resolve the situation.
Sonoma‐Marin Drought Resiliency Program
Quarterly Reporting Template
ii. Favorable developments which enable meeting time schedules and objectives sooner or at less cost than anticipated or producing more or different beneficial results than originally planned.
Quarterly Financial Reporting Summary
Partner Agency
Date Submitted:
Reporting Period:
Program Name Rebate
amount
Rebates this
period Total Eligible Estimated grant eligible amount
Estimated match
eligible amount
Turf Removal $ - - $ - $ - $ -
High Efficiency Clothes Washer Replacement $ - - $ - $ - $ - High Efficiency Toilet Replacement $ - - $ - $ - $ -
Smart Irrigation Controllers $ - - $ - $ - $ -
Flume Smart Meter $ - - $ - $ - $ -
Direct Install Program $ - - $ - $ - $ -
Total Rebates this period:
Total Estimated grant eligible amount :
Total Estimated match eligible amount :
TOTAL :
$ -
$ -
Rebate Summary
-
$ -
Reports are due within 10 days of quarter end
Please submit all reports and backup documentation to [email protected] SF-425 Reporting Summary
Partner Agency
Date Submitted:
Reporting Period:
Federal Cash (To report multiple grants, also use FFR attachment):
a. Cash Receipts Enter the cumulative total reimbursment received from SCWA as of the reporting period end date b. Cash Disbursements Enter the cumulative amount of grant eligible expenses incurred as of the reporting period end date. c. Cash on Hand (line a minus b) Total payment request this period: $ - Federal Expenditures and Unobligated Balance:
d. Total Federal funds authorized Total partner grant eligible budget: $ - e. Federal share of expenditures Total partner grant eligible expenses as of reporting period end date:
f. Federal share of unliquidated obligations Value of unpaid service contracts: n/a g. Total Federal share (sum of lines e and f) $ -
h. Unobligated balance of Federal Funds (line d minus g) Federal funds remaining $ - Recipient Share:
i. Total recipient share required Total partner match eligible budget: $ - j. Recipient share of expenditures Total partner match eligible expenses as of reporting period end date:
k. Remaining recipient share to be provided (line i minus j) Match funds remaining: $ - TOTAL REQUESTED THIS PERIOD: $ -
Summary
Turf Removal Rebate Reporting Spreadsheet
Participating Agency: Partner Agency $ -
Date Submitted: -
Reporting Period: -
Date Type of Site Address Total sqft
converted
Rebate count
(Total Sqft
rebated)
Total Actual
Rebated amt ($)
Actual Cost
per Rebate
Eligible cost
per rebate Total Eligible
Estimated Grant
Eligible Amount
Estimated Match
Eligible Amount
Max Eligible Cost Per Rebate:
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
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$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTALS: - - $ - - - $ - $ - $ -
High Efficiency Clothes Washer Replacement Rebate Reporting Spreadsheet Participating Agency: Partner Agency $ -
Date Submitted: -
Dates Covered: -
Date Address Rebate count
Total Actual
Rebated amt ($)
Actual Cost
per Rebate
Eligible cost
per rebate Total Eligible
Estimated Grant
Eligible Amount
Estimated Match
Eligible Amount
Max Eligible Cost Per Rebate:
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
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$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTALS: - $ - - - $ - $ - $ -
High Efficiency Toilet Replacement Rebate Reporting Spreadsheet Participating Agency: Partner Agency $ -
Date Submitted: -
Dates Covered: -
Date Address Rebate count
Total Actual
Rebated amt ($)
Actual Cost
per Rebate
Eligible cost
per rebate Total Eligible
Estimated Grant
Eligible Amount
Estimated Match
Eligible Amount
Max Eligible Cost Per Rebate:
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
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$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTALS: - $ - - - $ - $ - $ -
Smart Irrigation Controller Rebate Reporting Spreadsheet Participating Agency: Partner Agency $ -
Date Submitted: -
Dates Covered: -
Date Type of Site Address Rebate count
Total Actual
Rebated amt ($)
Actual Cost
per Rebate
Eligible cost
per rebate Total Eligible
Estimated Grant
Eligible Amount
Estimated Match
Eligible Amount
Max Eligible Cost Per Rebate:
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
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$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTALS: - $ - - - $ - $ - $ -
Flume Smart Meter Rebate Reporting Spreadsheet
Participating Agency: Partner Agency $ -
Date Submitted: -
Dates Covered: -
Date Address Rebate count
Total Actual
Rebated amt ($)
Actual Cost
per Rebate
Eligible cost
per rebate Total Eligible
Estimated Grant
Eligible Amount
Estimated Match
Eligible Amount
Max Eligible Cost Per Rebate:
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
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$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTALS: - $ - - - $ - $ - $ -
Direct Install Program Reporting Spreadsheet
Participating Agency: Partner Agency $ -
Date Submitted: -
Dates Covered: -
Date Address Plumber Invoice No.
#
Toilets
Installed
# Shower
heads
Installed
#
Faucet
Aerator
Installed
# Kitchen
Faucet
Aerator
Installed
Package
Count
Total Actual
Package cost ($)
Actual Cost per
Package
Eligible cost per
Package Total Eligible
Estimated Grant
Eligible Amount
Estimated Match
Eligible Amount
Max Eligible Cost Per Installation Package:
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
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$ - $ - $ - $ - $ -
$ - $ - $ - $ - $ -
TOTALS: - - - - - $ - - - $ - $ - $ -