RESOLUTION NO. (XX)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI AWARDING
THE CONSTRUCTION CONTRACT FOR THE SIDEWALK GAP CLOSURE
PROJECT TO ZARA CONSTRUCTION, APPROVING A CONSTRUCTION
MANAGEMENT AND INSPECTION PROFESSIONAL SERVICES AGREEMENT
WITH GREEN VALLEY CONSULTING ENGINEERS, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE SAID AGREEMENTS AND ANY NEEDED
CHANGE ORDERS TO THE CONSTRUCTION CONTRACT OR AMENDMENTS
TO SUPPORTING PROFESSIONAL AGREEMENTS UP TO THE AUTHORIZED
PROJECT AMOUNT
WHEREAS, the City has five projects on the Sonoma County Transportation Authority’s Cycle 1 Funding Program, and the Funding Program capitalizes on funding opportunities by best matching agency projects with available funding sources; and WHEREAS, one of the funding programs is Go Sonoma, a County-wide sales tax to fund roadway improvements, and Go Sonoma provides twelve percent of the sales tax revenue for Build Bikeways and Pathways projects; and
WHEREAS, the City’s Sidewalk Gap Closure Project, one of the City’s five projects in the Cycle 1 Funding Program, is included in the first year (FY24/25) of the Build Better Bikeways and Pathways Program to receive $500,000; and
WHEREAS, the Project is to construct sidewalks to close gaps at five locations in the City, and, on December 12, 2023, the City approved a design contract for the Project with Bellecci and Associates; and
WHEREAS, during design, City Staff and the consultants held two public workshops to receive input from the public on the concept design at the original ten locations, and input from the workshops, cost considerations, and environmental review reduced the number of sections from ten to five; and
WHEREAS, Clifford and West Cotati Avenue (nearest Hwy 101) were removed after concerns were expressed by the residents, Valparaiso Avenue was removed due to its high cost, and the Section along West Sierra Avenue near Water Road was remove due to the need for additional environmental review because of its proximity to Cotati Creek; and WHEREAS, the design was completed and the project advertised for bidding and bids were opened on August 27, 2024, and two bids were received: one from Zara Construction for $687,510, and the other from Ghilotti Bros, Incorporated for $1,458,988, and the Engineer’s Estimate is $700,700; and
WHEREAS, to stay within the Project’s approved budget, Staff decided to remove Site 1 (West Cotati Avenue) because the cost of that segment aligned with the needed cost reduction, additionally, the W School Street segment is a high priority expressed by the community because of its linking the School Street tunnel with existing pathways extending to the Thomas Page Academy; and
WHEREAS, the Projects schedule, subsequent to award, is to process the contract documents by mid-September and mobilize for construction by early October, and, the contractor has 40 working days to complete the work, exclusive of rain delay days, and, weather permitting, the project could be complete by early December; and
WHEREAS, in August of this year, in response to a Request for Qualifications, Engineering Staff received Qualifications for Professional Services including Construction Management, and after review of the proposals, Staff determined Green Valley Consulting Engineers to be the most qualified to provide Construction Management services for the Project; and WHEREAS, Staff requested, and Green Valley Consulting Engineers provided, a proposal for Construction Management and Inspection Services for the Project. City Staff reviewed the proposal and finds it to be fair and reasonable and recommends it for approval; and WHEREAS, the City’s adopted Fiscal Year 24/25 Budget includes the Sidewalk Gap Closure Project with a FY24/25 budget of $735,000, which consists of the $500,000, Go Sonoma funds and $235,000, of the City’s General Fund; and
WHEREAS, the Construction contract, Construction Management and Inspection agreement, Engineering Support during Construction and contingency total $621,475 plus carryover contract with Bellecci and Associates for $34,018 pertaining to tasks to complete engineering support during construction, for a total estimated budget of $655,493, which leaves $79,507 or approximately 10% for contingency, and a total project authorized at budget for $735,000; and WHEREAS, the prior authorized funds for the design and engineering assistance during construction is in addition to this amount and that contract is within budget with no anticipated additional funds being needed; and
WHEREAS, the potential impacts of the proposed project were analyzed and addressed to a less-than-significant level in the Cotati General Plan Update EIR (SCH# 2013082037), which was certified by the Cotati City Council on March 24, 2015, and the California Environmental Quality Act (CEQA) Guidelines Section 15183 allows a streamlined environmental review process for projects that are consistent with the anticipated circulation improvements established by existing land use regulation, adopted Public Works Development Standards and General Plan policies for which an Environmental Impact Report (EIR) was certified.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cotati:
1. All the above recitals are true, correct, and incorporated herein by reference; and
2. The construction contract for the Project is awarded to Zara Construction for $521,530; and
3. The Construction Management and Inspection Agreement with Green Valley Consulting Engineers for $99,945, is approved; and
4. The City Manager (or designee) is authorized to execute the construction contract for the Project, the Construction Management and Inspection agreement and any needed change orders, amendments and miscellaneous Project expenses up to $735,000.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on September 24, 2024, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney