RESOLUTION NO. (XX)
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES TO DESIGN THE 2025 STREET IMPROVEMENTS PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT.
WHEREAS, the 2025 Street Improvements Project (Project) follows the recommendations of the City’s Pavement Management Program and is consistent with its recently adopted Annual and Multi-Year Capital Plans; and WHEREAS, the City is committed to investing in its roadway infrastructure and the investment includes both higher cost rebuilding streets in poor condition as well as lower cost slurry (i.e. street preservation) of streets in good condition, and, every summer for the past several years, the City has completed street pavement preservation and rehabilitation projects and has significantly improved the overall condition of its street; and WHEREAS, Project is included in the City’s adopted FY24/25 Budget, and, in August 2024, the City Engineering Division issued a request for qualifications, reviewed the qualifications, and City Staff determined Harris and Associates to be the most qualified for the design of the 2025 Street Improvements Project; and
WHEREAS, the City requested, and Harris and Associates has provided, a proposal to prepare construction plans and specifications and bidding services for the City to contract with a construction company for construction in late 2024, or early 2025; and WHEREAS, City Staff have reviewed the proposal and find it to be fair and reasonable and Staff recommends it for approval; and
WHEREAS, the scope of services include streets which had been designed under a prior design contract but not paved due to higher than anticipated construction costs, other streets have not yet been designed, and a segment of Old Redwood Highway is included where repairs will be done for failed patches of pavement; and
WHEREAS, the design fee is lower than what would be expected as it reflects a reduced effort in repackaging the construction plans and specifications due to including streets already designed; and
WHEREAS, the Project’s preliminary schedule is to advertise for bids in December/January with construction to start in early Spring 2025 and wrap up in late Spring or early summer; and
WHEREAS, the City’s adopted FY24/25 Annual Budget includes $664,000 for design, construction and Construction Management and Inspection services; and WHEREAS, the proposal from Harris and Associates is $59,935, which is accounted for in the total Project estimated cost and, therefore, no budget amendment is needed for the action of approving the design contract, and Staff is requesting a total not to exceed design budget of $65,000, for any needed amendments to the design agreement; and WHEREAS, the total Project funding is to come from the City’s General Fund, Capital Outlay Funds, Road Impact Fee, Streets Gas Tax, Streets Measure M, and SB1 funds for FY24/25; and
WHEREAS, the Project is Categorically Exempt in accordance with the California Environmental Quality Act Guidelines Section 15301 Existing Facilities as the Project includes repair and maintenance of existing streets in the City, therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cotati hereby determine that:
1. The recitals above are true and correct, and
2. The proposal from Harris and Associates to design, provide bidding services, and design services through construction, for an amount of $59,935, is approved, and
3. The City Manager, or designee, is authorized to execute said agreement and any needed amendments up to the amount of $65,000.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on October 8, 2024, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney