Agenda packet — Cotati City Council, January 14, 2025

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, January 14, 2025
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.gov. For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person. As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable. If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.

Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://cotaticity.primegov.com/public/portal

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/84524564505?pwd=Uy2TCCi6CT2btl9bXFJjhRPnOqU8m0.1 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 845 2456 4505 Passcode: 496307
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.

Cotati City Council Packet January 14, 2025
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area. • The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2023-01 III.B.1.) Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda.

Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2023-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER

2. ROLL CALL

3. LAND ACKNOWLEDGEMENT
The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millennia. This acknowledgement does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.

4. PLEDGE OF ALLEGIANCE

5. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – DEC 10, 2024

6. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council may consider the item. If the City Council considers the item, citizens will be afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. However, the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda.

B. Measure S supports police services, a variety of recreation programs for all ages, and the Cotati City Council Packet January 14, 2025
maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.gov, under the “How do I” link at the top of the homepage.

D. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.

7. PRESENTATIONS
A. SONOMA WATER TRANSMISSION SYSTEM PROJECTS
It is recommended that the City Council receive a presentation from Sonoma Water regarding current and upcoming water transmission system projects. No action will be taken.

B. 2024 RECAP - MARIN/SONOMA MOSQUITO & VECTOR CONTROL DISTRICT It is recommended that the City Council receive a presentation from Peter Bonkrude, District Manager, Marin/Sonoma Mosquito & Vector Control District. No action will be taken.

8. APPROVAL OF FINAL AGENDA (ACTION)
This item will only be opened for the public comment if the City Council proposes to take any action to modify this agenda.

9. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2023-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty seconds remaining, and red when time has expired.

10. CONSENT CALENDAR (ACTION)
A. SECOND READING AND ADOPTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COTATI AMENDING TITLE 17 (LAND USE) OF THE COTATI

MUNICIPAL CODE IN ACCORDANCE WITH STATE LAW BY REPEALING AND REPLACING SECTION 17.42.170 ACCESSORY DWELLING UNITS/JUNIOR ACCESSORY DWELLING UNITS AND AMENDING SECTION 17.90.020

DEFINITIONS OF SPECIALIZED TERMS AND PHRASES
It is recommended that the City Council conduct the second reading and adopt an Ordinance amending Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law by repealing and replacing Section 17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amending Section 17.90.020 Definitions of Specialized Terms and Phrases.

B. CONSIDERATION AND ADOPTION OF A RESOLUTION APPROVING 2025 ROLLIN' ROSIES CAR SHOW IN LA PLAZA PARK ON MAY 10, 2025 It is recommended that the City Council of the City of Cotati adopt a resolution approving the 2025 Rollin' Rosies Car Club Car Show Fundraiser in La Plaza Park.

Cotati City Council Packet January 14, 2025
C. CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING THE 2025 CITY

OF COTATI CLIMATE READY COTATI FAIR
It is recommended that the City Council adopt a resolution approving the 2025 City of Cotati Climate Ready Cotati Fair.

D. APPROVAL OF AGREEMENT FOR REMOVAL OF EUCALYPTUS TREES ON W

SIERRA AVENUE
It is recommended the City of Cotati City Council by motion approve a Standard Service Agreement with PJM Landscape to remove the Eucalyptus Trees on West Sierra Avenue between Hillview Drive and Cypress Avenue.

E. SECOND READING AND ADOPTION OF AN ORDINANCE TO ESTABLISH A

DEVELOPMENT IMPACT FEE ON BEHALF OF THE RANCHO ADOBE FIRE

PROTECTION DISTRICT
It is recommended that the City Council adopt an ordinance authorizing a fire impact fee on behalf of the Rancho Adobe Fire District within the City limits of Cotati.

11. DIRECTION ON FUTURE AGENDA ITEMS

12. REGULAR AGENDA (ACTION)
A. CONSIDERATION AND APPROVAL OF MEMORANDUM OF UNDERSTANDING

FOR STRATEGIC COORDINATION WITH SONOMA STATE UNIVERSITY AND

THE CITY OF ROHNERT PARK
It is recommended that the City Council authorize the Mayor to sign the Memorandum of Understanding with Rohnert Park and Sonoma State University.

B. UPDATE ON LAWS AND POLICIES THAT REGULATE SMALL-SCALE FOOD AND

RETAIL BUSINESSES IN COTATI
It is recommended that the City Council receive a report on small-scale food and retail businesses.

C. DISCUSSION AND BACKGROUND ON THE RANCHO CORDOVA COMMUNITY

COUNCIL
It is recommended that the City Council receive a staff report and discuss the item. No action will be taken. The intent of this item is to provide an overview and common understanding of the Community Council for possible further discussion during Strategic Planning.

D. COUNCIL ASSIGNMENTS AS REPRESENTATIVES AND LIAISONS TO VARIOUS COMMITTEES FOR CALENDAR YEAR 2025
It is recommended that the Council adopt a motion to assign representatives and liaisons to various committees and commissions for calendar year 2025.

13. CITY MANAGER'S REPORT

14. CITY COUNCIL MEMBER REPORTS

15. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

16. CLOSED SESSION
Cotati City Council Packet January 14, 2025
A. CONFERENCE WITH CITY LABOR NEGOTIATORS (GOVERNMENT CODE SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY MANAGER OR DESIGNEE. EMPLOYEE ORGANIZATION: COTATI POLICE MANAGEMENT

ASSOCIATION (CPMA) AND COTATI POLICE OFFICERS ASSOCIATION (CPOA)

17. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

18. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before January 10, 2025. /s/ Kevin Patterson, Deputy City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, December 10, 2024
6:00 PM REGULAR MEETING

1. CALL TO ORDER
Mayor Sparks called the meeting to order at 6:00pm.

2. ROLL CALL
Attendee Name Title Status
Laura Sparks Mayor Present
Ben Ford Vice Mayor Present
Susan Harvey Councilmember Present
Sylvia Lemus Councilmember Present
Kathleen Rivers Councilmember Present
Staff Present: City Manger Damien O’Bid, City Attorney John Bakker, Deputy City Clerk Kevin Patterson, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Director of Public Works/City Engineer Craig Scott, Police Chief Chris Simmons, Senior Planner JP Harries, Associate Planner Autumn Buss

4. PLEDGE OF ALLEGIANCE

5. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – NOV 26, 2024 RESULT: Approve [4 TO 0]
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MOVER: Susan Harvey, Councilmember
SECONDER: Ben Ford, Vice Mayor
AYES: Sparks, Ford, Harvey, Lemus
NAYS: None
ABSTAIN: Rivers

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.org, under the “How do I” link at the top of the homepage.

7. APPROVAL OF FINAL AGENDA (ACTION)
No changes.

8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2023-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the Deputy Clerk will alert speakers when there are thirty seconds remaining.

Public Comment:

Stuart Campbell
Laurie Alderman of Cotati

9. CONSENT CALENDAR (ACTION)

10. DIRECTION OF FUTURE AGENDA ITEMS
Vice Mayor Ford requested a future agenda item for a discussion on the City’s role in potential mass 7 of 237
Cotati City Council Minutes December 10, 2024
deportations.

11. PUBLIC HEARINGS (ACTION)
A. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO ESTABLISH A

DEVELOPMENT IMPACT FEE ON BEHALF OF THE RANCHO ADOBE FIRE

PROTECTION DISTRICT
RESULT: Introduced [5 TO 0]
MOVER: Susan Harvey, Councilmember
SECONDER: Ben Ford, Vice Mayor
AYES: Sparks, Ford, Harvey, Lemus, Rivers
NAYS: None
Presentation by City Manager Damien O’Bid.

Councilmembers comment.

Public Comment:

Laurie Alderman of Cotati
Neil Hancock of Cotati
Jenny Blaker of Cotati
B. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO AMEND SECTION

17.42.170 ACCESSORY DWELLING UNITS/JUNIOR ACCESSORY DWELLING

UNITS OF THE COTATI MUNICIPAL CODE
Presentation by Associate Planner Autumn Buss.

Councilmembers comment.

No public comment.

Council introduced the Ordinance, making the following edits:
-Changing the section on parking to read that “one parking space per ADU is required, except where prohibited by State law
-Changing the second half of Section 6 “Single Family Dwelling” to read: “Single family dwellings may also contain accessory dwelling units or junior accessory dwelling units or be located on lots with detached accessory dwelling units. ADUs and JADUS are not included in the unit count, density calculations, or site coverage calculations for purposes of determining consistency with this title and do not cause the single family dwelling or the lot or the lot on which it is located to be considered a multifamily dwelling or a multifamily lot or property.” -Removed parenthetical statement “or interior” from Section B(5)(D) -Using detached height limit of 18 feet citywide
RESULT: Introduced [5 TO 0]
MOVER: Ben Ford, Vice Mayor
SECONDER: Laura Sparks, Mayor
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AYES: Sparks, Ford, Harvey, Lemus, Rivers
NAYS: None

12. REGULAR AGENDA (ACTION)
A. AUTHORIZATION OF A DISCRETIONARY PAYMENT TO CALPERS AND STATUS

OF CITY PENSION PLANS
Presentation by Director of Administrative Services Angela Courter, and Dmitry Semenov of Ridgeline Municipal Strategies.

Councilmembers comment.

Public Comment:

Laurie Alderman of Cotati
Adrienne Lauby of Cotati
Neil Hancock of Cotati
RESULT: Approve [5 TO 0]
MOVER: Susan Harvey, Councilmember
SECONDER: Sylvia Lemus, Councilmember
AYES: Harvey, Ford, Lemus, Rivers, Sparks
NAYS: None
B. REVIEW AND DISCUSSION OF DESIGN OPTIONS FOR A PROPOSED AFFORDABLE HOUSING PROJECT ON CITY-OWNED PROPERTY AT 120 E

COTATI AVENUE
Vice Mayor Ford recused himself from this item, due to his residence being near the project site.

Presentation by Senior Planner JP Harries and Robin Zimbler of Freebird Development Company LLC.

Councilmembers comment.

Public Comment:

Unnamed Speaker
Neil Hancock of Cotati
Jenny Blaker of Cotati
Adrienne Lauby of Cotati
Chris Palomo
Laurie-Ann Barbour of Cotati
Council provided feedback to staff on potential designs, generally favoring the mission-style presented by the developer. Council also expressed concerns about traffic issues, particularly on East Cotati Ave, and asked for a traffic study. Staff confirmed a traffic study would be conducted. Council approved the step-down to 44 units, from 48. Council also expressed support for a prevailing wage and/or union project, but noted that getting the project built was their top 9 of 237
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priority.

C. 2025 VERONDA-FALLETTI RANCH WORKPLANS AND LICENSE AGREEMENT

WITH PHOENIX FARM CONCEPTS
Presentation by City Manager Damien O’Bid, Aishwarya Kancharla of Sandy Loam, and Tomi Henry of Phoenix Farm concepts.

Councilmembers comment.

Public Comment:

Laurie Alderman of Cotati
Debra Bell of Cotati
Jenny Blaker of Cotati
Neil Hancock of Cotati
Council approved the presented workplan, striking the relocation of the two cows to keep them on-site.

RESULT: Approve [5 TO 0]
MOVER: Susan Harvey, Councilmember
SECONDER: Sylvia Lemus, Councilmember
AYES: Sparks, Ford, Harvey, Lemus, Rivers
NAYS: None
D. RECEIVE AND FILE STATEMENT OF THE VOTES CAST AND DECLARATION OF

THE RESULTS OF THE CITY OF COTATI CONSOLIDATED GENERAL
MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024
Presentation by City Manager Damien O’Bid.

Councilmembers comment.

Public Comment:

Laurie Alderman of Cotati
Jenny Blaker of Cotati
Adrienne Lauby of Cotati
Neil Hancock of Cotati
RESULT: Adopt [5 TO 0]
MOVER: Sylvia Lemus, Councilmember
SECONDER: Kathleen Rivers, Councilmember
AYES: Sparks, Ford, Harvey, Lemus, Rivers
NAYS: None
E. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED
COUNCILMEMBERS 10 of 237
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Deputy City Clerk Kevin Patterson administered the oath to the newly elected Councilmembers.

Public Comment:

Shelley Berman of Cotati
After this item, Mayor Sparks called for a motion to extend the meeting beyond 11:00pm.

Motion by Councilmember Harvey, second by Vice Mayor Ford, motion passed 4-1 (Rivers votes no).

F. REORGANIZATION OF CITY COUNCIL FOR CALENDAR YEAR 2025 Presentation by City Manager Damien O’Bid.

Councilmembers comment.

No public comment.

Mayor Sparks motioned to elect Vice Mayor Ford to serve as Mayor for 2025.

RESULT: Approve [5 TO 0] Ben Ford, Mayor, 2025
MOVER: Laura Sparks, Mayor
SECONDER: Susan Harvey, Councilmember
AYES: Sparks, Ford, Harvey, Lemus, Rivers
NAYS: None
Councilmember Rivers motioned to elect Councilmember Lemus to serve as Vice Mayor for 2025.

RESULT: Approve [5 TO 0] Sylvia Lemus, Vice Mayor, 2025 MOVER: Kathleen Rivers, Councilmember
SECONDER: Ben Ford, Vice Mayor
AYES: Sparks, Ford, Harvey, Lemus, Rivers
NAYS: None

13. CITY MANAGER'S REPORT
Report by City Manager Damien O’Bid.

14. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional events and meetings.

15. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
No public comment.

16. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

17. ADJOURNMENT
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Cotati City Council Minutes December 10, 2024
Mayor Sparks adjourned the meeting at 11:13pm.
/s/ Kevin Patterson, Deputy City Clerk
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Cotati City Council
Agenda Staff Report
Item type: PRESENTATIONS
To: City Council
Subject: SONOMA WATER TRANSMISSION SYSTEM PROJECTS
Date: January 14, 2025
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council recieve a presentation from Sonoma Water regarding current and upcoming water transmission system projects. No action will be taken. 13 of 237
sonomawater.org
Clean. Reliable. Essential. Every Day.

Water Transmission
System Projects
Kent Gylfe
Director of Engineering
[email protected]
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Water is delivered from river
to communities
• Water Transmission
System aqueducts
deliver water to Santa
Rosa, Rohnert Park,
Cotati, Petaluma,
Windsor, Sonoma Valley
and Marin
• Serving homes and
businesses to a
population over 600,00
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Capital Improvement Projects
O&M Projects
Planning Efforts
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Occidental Rd Well #3
Drilling and Activation
• Drilling project completed in April
2024
• Topside design delayed due to well
development – advertised
December 2024
• Substantial completion in October
2025
• Plan, permit, test and implement
recharge components internally
(2026)
Santa Rosa Plain Wells Drought Resiliency
Project awarded $6.9M State Drought
Relief Grant
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Sebastopol Rd Well
Activation
• Design completed and project
advertised in Nov 2023
• Construction in progress with
underground nearly complete
• Electrical equipt. delivery
anticipated Feb 2025
• Well conditioning and cycling
Spring/Summer 2025
• ASR pilot study through Oct 2025
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Kastania Tank Recoat
• Project Goals
• Recoat interior/exterior of tank
• Replace cathodic protection
• Seismic analysis/retrofits
• Modifications to tank
appurtenances
• Completed and back in
service September 2024
• Fun fact – Kastania tank
required roughly 6,850
gallons of paint to recoat –
enough to paint an average
1500 ft2 home 250 times 19 of 237
Cotati #3 Recoat and
Seismic Project
• 18MG tank – largest in system
• Bids received October 2024
• Recoat interior/exterior of tank
• Cathodic protection
• Seismic retrofit of foundation
• Modifications to tank appurtenances
• Award January 2025
• Construction anticipated Mar
2025 – Feb 2026
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Santa Rosa/Cotati Aqueduct
Cathodic Protection
• Project split in 2 phases based on ease
of R/W and permitting
• Phase 1
• 11 total rectifier/anode well sites
• 11 CP stations
• Phase 2 –
• 20 total rectifier/anode well sites
• 39 CP stations
• Significant coordination with PG&E
• Phase 1 design progressing with
target advertise Mar 2025
• Phase 2 design to follow with target
construction 2026
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Wilfred Booster Electrical
Upgrade
• Project includes
• Replace electrical switchgear
building and components
• Add 2nd pump set and piping for
reliability/resiliency
• Capable of pumping north and south
• Electrical switchgear
prepurchase in June 2024
• Advertise scheduled for May
2025
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Designs in Progress
• Bennett Valley Fault Crossing
• Seismic resiliency pipeline project
• 30% design complete with target advertise
Summer 2025
• Treatment Modernization Upgrades
• Preliminary feasibility completed Oct 2024
• Multi-phase, multi-year project with Phase 1
design kicking off
• Wohler Demuth
• Emergency storage facility
• Design kicked off with target advertise
Summer 2026
• Kawana-Ralphine-SBS Pipeline - Ph 1
• In process of finalizing scope with consultant
for phase 1 design, environmental, and rightof-way
• Next phase will utilize recent easement
acquisition through Southeast Greenway
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Tank Washout Inspections,
Visual Inspections, and
Condition Assessments
• Washout Inspections
• Ralphine 1, 2, 3 & 4
• Eldridge 1
• Sonoma 1&2
• Annadel 1 & 2
• Kawana 1
• Cotati 2 (in progress)
• Kawana 2 (FY 25/26)
• Eldridge 2 (FY 25/26)
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Comprehensive Master Plan
• Task 1 complete:
• Water System Baseline
• FY24/25:
• Task 2 – Water Demand
Forecasting
• Task 3 – Basis of Cost
Information
• Task 4 – Methodology for
Project Prioritization
• FY25/26:
• Task 5 – Generate Project
Groupings
• FY26/27:
• Task 6 – Compile Water System
Master Plan
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sonomawater.org
Questions?
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Cotati City Council
Agenda Staff Report
Item type: PRESENTATIONS
To: City Council
Subject: 2024 RECAP - MARIN/SONOMA MOSQUITO & VECTOR

CONTROL DISTRICT
Date: January 14, 2025
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
It is recommended that the City Council receive a presentation from Peter Bonkrude, District Manager, Marin/Sonoma Mosquito & Vector Control District. No action will be taken. 29 of 237
Marin/Sonoma
Mosquito & Vector
Control District
2024 Annual Report
Peter Bonkrude, MS- District Man
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Brief
History….
• Early 1900s: The San Rafael
Improvement Club is in charge of
mosquito control
• 1903-1905- Research on salt marsh
mosquitoes was conducted in Marin
County
• November 6, 1915: The first district in
California is formed: Mosquito
Abatement District No.1, also known
as the Marin Mosquito Abatement
District (MAD)
• 1976 Annexed Central Sonoma and its
surrounding areas
• 1995: MAD changes its name to
Marin/Sonoma Mosquito and Vector
Control District
• Now serve 763,000 residents in both
Marin and Sonoma County
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Agency at a glance
• 36 Fulltime Employees
• 6-8 Seasonal Employees
• 18 Trustees (Independent Board Members)
• 6 additional vacancies: Rohnert Park,
San Anselmo, Ross, Sebastopol, Marin
County at Large, Sonoma County at
Large
• Covers two counties, nearly 2,300 square
miles
• $12.1M Annual Budget for 2024-2025
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Programs and Services
• Mosquito control
• Mosquitofish
• Yellowjacket control
• Surveillance for adult mosquitoes, ticks, and pathogens • Rodent control advice and inspections
• School presentations – grades K – 8
• Insect Identification
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What is Integrated
Vector Management
(IVM)?
An approach to controlling vector-borne diseases (WNV,
SLE, WEE, Dengue, Zika, Malaria, Dog Heartworm) by
implementing a combination of strategies that are
environmentally compatible, cost effective and sustainable. • Surveillance
• Vector Control Interventions (Physical, Biological,
Chemical)
• Environmental Management
• Legislation and Policy
• Capacity Building
• Community Participation
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Local Mosquito Threats
Culex tarsalis
Western Encephalitis Mosquito
West Nile Virus
Culex stigmatosoma
Banded Foul Water
Mosquito
West Nile Virus
Culex erythrothorax
Tule Mosquito
West Nile Virus
Culiseta inornata
Large Winter Mosquito
West Nile Virus
Culiseta particeps
No common name
West Nile Virus
There are 22 different species of mosquito found in Marin and Sonoma Counties. Emerging species of mosquito such
as the Yellow Fever & Asian Tiger mosquitoes could bring the threat of new diseases.
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Inventory of
Mosquito
Sources
Over 20,000 locations
mapped/monitored
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BY THE NUMBERS
MSMVCD 2024
2,494 476
6,196

MARIN COUNTY
2,764

INGROUND

YELLOWJACKET
NESTS
3,434

CLASSROOM

PRESENTATIONS
293

TOTAL REQUESTS FOR

SERVICE

SONOMA COUNTY

TOTAL NUMBER

OF STUDENTS
6,623
401
RODENT

INSPECTIONS

ATTENDED
21 EVENTS
2,825

MOSQUITO

CONTROL

MOSQUITOFISH

DELIVERY

FULL TIME

VECTOR CONTROL

TECHNICIANS
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Disease Activity 2024
 No WNV incidences in both
Marin and Sonoma County
 WNV Statewide: 124 cases
12 fatalities, 2,006 positive
mosquito samples
 SLE Statewide: 0 human
cases, 34 positive mosquit
samples
 Locally Acquired Dengue: 1
cases (all in Southern
California)
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Tick Testing Program
Adult: Western Black-legged Tick
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Tick Testing Program
Nymphal Stage
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Yellow Jackets
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Public Outreach &
Education:
• Press Democrat/Marin IJ
• Social Media: Nextdoor
• Newsletter sent to subscribers
• Six Radio stations
• Presentations to community
groups & in workplaces
• Targeted display ads on streaming
services e.g. Hulu, Vimeo
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Social Media Posts
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3D Printing for Specialized Equipment
Sterile Insect Techniques

EMERGING TECHNOLOGIE
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Questions?
Peter Bonkrude, MS- District Manager
[email protected]
www.msmosquito.org
(707) 285-2200
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: SECOND READING AND ADOPTION OF AN ORDINANCE OF

THE CITY COUNCIL OF THE CITY OF COTATI AMENDING
TITLE 17 (LAND USE) OF THE COTATI MUNICIPAL CODE

IN ACCORDANCE WITH STATE LAW BY REPEALING AND
REPLACING SECTION 17.42.170 ACCESSORY DWELLING

UNITS/JUNIOR ACCESSORY DWELLING UNITS AND
AMENDING SECTION 17.90.020 DEFINITIONS OF

SPECIALIZED TERMS AND PHRASES
Date: January 14, 2025
Written by: Autumn Buss, Associate Planner
Recommendation
It is recommended that the City Council conduct the second reading and adopt an Ordinance amending Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law by repealing and replacing Section 17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amending Section 17.90.020 Definitions of Specialized Terms and Phrases.

Background
On December 10, 2024, the City Council held a public hearing and introduced the proposed ordinance to amend the City’s Accessory Dwelling Unit (ADU) ordinance. The City Council approved the ordinance, subject to certain revisions, as described below.

Analysis/Discussion
The following revisions to the proposed ordinance were made by the City Council at its December 10, 2024 meeting:

1. Parking: One parking space shall be required for each ADU, except when an exemption is provided by State ADU law. No parking is required for JADUs, per State ADU law. (Section 17.42.170(B)(4))
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2. The phrase “(or interior)” is removed in Section 17.42.170(B)(5)(d), as follows:
d. The gross floor area of an attached (or interior) ADU shall not exceed fifty percent of the existing gross floor area of the primary residence. Notwithstanding the existing gross floor area of the primary residence, an ADU may contain at least eight hundred square feet of gross floor area.

3. The maximum height limit for any detached ADU located within the setbacks for the primary dwelling unit is 18 feet, if the structure meets minimum 4-foot side and rear setbacks. (Section 17.42.170(B)(7)(a))

4. The proposed revision to the definition of Single Family Dwelling in Section 17.90.020 is revised as follows:
“Single-family dwelling” means a building designed for and/or occupied exclusively by one family. Also includes factory-built, modular housing units, constructed in compliance with the Uniform Building Code (UBC), and mobilehomes/manufactured housing units that comply with the National Manufactured Housing Construction and Safety Standards Act of 1974, placed on permanent foundation systems. Single-family dwellings may also contain accessory dwelling units (ADUs) or junior accessory dwelling units (JADUs) or be located on lots with detached accessory dwelling units., which ADUs and JADUs are not included in the unit count, density calculations, or site coverage calculations for the purposes of determining consistency with this Title, and which do not cause the singlefamily dwelling or the lot on which it is located to be considered a multifamily dwelling or a multifamily lot or property.

An updated version of the draft ordinance incorporating the above revisions is attached to the staff report.

Financial Considerations
With the exception of the staff time needed to prepare the draft ordinance, there are no direct financial impacts to the general fund associated with the adoption of the ordinance.

Environmental Issues
The proposed ordinance is exempt from the California Environmental Quality Act as it is consistent with the program Final Environmental Impact Report (SCH# 2013082037) for the Cotati General Plan Update that was certified on March 24, 2015 (Resolution Number 2015-11) and the Mitigated Negative Declaration certified for the 2023-2031 Housing Element (SCH # 2013082037) adopted and certified on June 2, 2023. In addition, the proposed ordinance is consistent with and implements the City’s adopted General Plan, including the 2023-2031 Housing Element, and no new environmental impacts peculiar to the project site(s) have been realized or identified. Therefore, no additional environmental analysis is required under CEQA Section 15183, and pursuant to Section 15168 of the CEQA Guidelines, no further environmental 51 of 237
review is required.
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ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COTATI AMENDING TITLE 17 (LAND USE) OF THE COTATI MUNICIPAL CODE IN ACCORDANCE WITH STATE LAW BY REPEALING AND REPLACING SECTION 17.42.170

ACCESSORY DWELLING UNITS/JUNIOR ACCESSORY DWELLING UNITS AND AMENDING SECTION 17.90.020 DEFINITIONS OF SPECIALIZED TERMS AND

PHRASES
WHEREAS, on March 24, 2015, the Cotati City Council adopted its updated General Plan (Resolution No. 2015-12), which identifies the City’s vision for the future and provides a framework to guide decisions on growth and development consistent with the quality of life desired by Cotati citizens. On March 24, 2015, the Cotati City Council also certified the City of Cotati General Plan Environmental Impact Report (EIR), which reviewed potentially significant environmental effects resulting from the plan’s implementation and developed measures and policies to mitigate those impacts to less-than-significant levels; and WHEREAS, on May 24, 2023, the Cotati City Council adopted the 2023-2031 Housing Element Update to the General Plan (“Housing Element”), which includes goals and policies related to housing, including facilitating the development of accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs); and
WHEREAS, as described in the Housing Element, Cotati’s population increased 4.4% between 2010 and 2020, compared to the population of Sonoma County as a whole, which increased only 1% between 2010 and 2020, and this growth may increase housing demand in Cotati; and
WHEREAS, ADUs and JADUs provide housing for family members, students, elderly, in-home health care providers, the disabled, and others at below market prices within existing neighborhoods; and
WHEREAS, one of the purposes of Title 17 of the Cotati Municipal Code is to ensure that the General Plan, including the Housing Element, may be implemented, and adoption of changes to the Cotati Land Use Code are necessary to implement the General Plan with regard to its goals; and
WHEREAS, the State of California has established that a local agency may, by ordinance, provide for the creation of ADUs and JADUs in single-family and multifamily residential zones and that ordinance may set forth certain standards for the development of ADUs and JADUs as allowed by state law; and
WHEREAS, state laws related to the review and approval of ADUs and JADUs apply whether or not a local agency has adopted a local ordinance; and 53 of 237 WHEREAS, the State of California has made numerous legislative changes since 2016 intended to increase the supply of ADUs and JADUs by limiting a local jurisdiction’s ability to impose certain standards, review processes, and fees, as codified in California Government Code Sections 66310-66342; and
WHEREAS, the proposed Land Use Code amendments in this ordinance comply with California Government Code Sections 66310-66342; and
WHEREAS, the Legislature of the State of California has in Government Code Sections 65302, 65560, and 65800 conferred upon local governments the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, on November 18, 2024, the Planning Commission of the City of Cotati held a duly noticed public hearing to review the proposed ordinance amending Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law by repealing and replacing Section 17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amending Section 17.90.020 Definitions of Specialized Terms and Phrases. After receiving the staff report, reviewing a presentation from the Planning Division, and considering all oral and written comments submitted to the City regarding the Ordinance, the Planning Commission voted to approve a resolution recommending adoption of the proposed ordinance; and WHEREAS, on December 10 , 2024, the City Council of the City of Cotati held a duly noticed public hearing on the proposed ordinance amending Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law by repealing and replacing Section 17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amending Section 17.90.020 Definitions of Specialized Terms and Phrases, received the staff report, reviewed a presentation from the Planning Division, and considered all oral and written comments submitted to the City regarding the Ordinance prior to voting to introduce the Ordinance.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF COTATI DOES ORDAIN AS FOLLOWS:

SECTION 1: Recitals.

The above recitals are true and correct and are incorporated into the findings herein.

SECTION 2: Record.

The Record of Proceedings (“Record”) upon which the City Council makes its decision includes, but is not limited to: 1) the 2015 General Plan, 2) the FEIR certified for the 2015 General Plan, 3) the 2023-2031 Housing Element Update adopted by the City Council in 2023, 4) the Mitigated Negative Declaration certified for the 2023-2031 Housing Element, and 5) all staff reports, City files and records, and other documents prepared for and/or submitted to the City Council related to adoption of the ordinance amending Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law by repealing and replacing Section 17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amending Section 17.90.020 Definitions of Specialized Terms and Phrases.

SECTION 3: General Plan Consistency
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The Council of the City of Cotati does hereby find that the amendments to Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law that repeal and replace Section

17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amend Section

17.90.020 Definitions of Specialized Terms and Phrases, as set forth in this Ordinance, are in the best interest of the City in that they will further established goals, policies, and implementation programs of the General Plan, including the Housing Element, to expand housing opportunities, conserve resources, and use land appropriately.

Specifically, these amendments are consistent with and implement the following Housing Element policies and programs:

Policy H-1.9 Encourage the development of accessory dwelling units in order to provide additional affordable and attainable market rate rental units in Cotati.

Policy H-2.9 Continue to facilitate and encourage the construction of accessory dwelling units pursuant to the City’s Accessory Dwelling Unit Ordinance, Cottage Housing Ordinance, and pursuit of “affordable by design” missing middle housing such as junior accessory dwelling units and cohousing.

Policy H-2.11 Encourage housing development on existing infill sites in order to efficiently utilize existing infrastructure.

Policy H-3.1 Ensure that the City’s development standards encourage development of a range of housing types, including multifamily, mixed use, high density residential, accessory dwelling units, cottage housing units, and single-family units.

Policy H-3.5 Encourage housing for large and intergenerational families, including through the promotion of accessory dwelling units.

Program 3-1 Zoning for a variety of housing types: Allow the development of junior accessory dwelling units within all single-family dwellings, including those in the NM and NU zones, and ensure all accessory dwelling unit/junior accessory dwelling unit requirements are compliant with State law by December 2023.

In addition, these amendments are consistent with and implement the following General Plan policies and programs:

Policy CON 2.1: Improve air quality through continuing to require a compact development pattern that focuses growth in and around existing urbanized areas, locating new housing near places of employment, encouraging alternative modes of transportation, and requiring projects to mitigate significant air quality impacts.

Policy CON 3.10: Ensure that the layout and design of new development and significant remodels encourages the use of transportation modes other than automobiles and trucks.

Policy LU 2.4: Maintain the character of existing neighborhoods by ensuring new development is compatible in style, size, color, and footprint with the existing residences 55 of 237 in the neighborhood.

Policy LU 2.5: Locate medium and higher density housing within easy walking or bicycling distance of public facilities, services, transit, and major employers.

Policy LU 2.6: Require new residential development to be consistent with the smalltown character of Cotati and designed and landscaped in an aesthetically pleasing and sustainable manner.

SECTION 4: Compliance with the California Environmental Quality Act.

The Council of the City of Cotati does hereby find that the proposed ordinance to amend Title 17 (Land Use) of the Cotati Municipal Code in accordance with State law by repealing and replacing Section 17.42.170 Accessory Dwelling Units/Junior Accessory Dwelling Units and amending Section 17.90.020 Definitions of Specialized Terms and Phrases is exempt from the California Environmental Quality Act as the proposed ordinance is consistent with the program Final Environmental Impact Report (SCH# 2013082037) for the Cotati General Plan Update that was certified on March 24, 2015 (Resolution Number 2015-11) and the Mitigated Negative Declaration certified for the 2023-2031 Housing Element (SCH # 2013082037) adopted and certified on June 2, 2023; that this ordinance is consistent with and implements the City’s adopted General Plan, including the 2023-2031 Housing Element, and no new environmental impacts peculiar to the project site(s) have been realized or identified, therefore no additional environmental analysis is required under CEQA Section 15183, and therefore pursuant to Section 15168 of the CEQA Guidelines, as such no further environmental review is required.

SECTION 5: Amendment to the Cotati Municipal Code. Section 17.42.170 is repealed and replaced as follows:

17.42.170 Accessory dwelling units/junior accessory dwelling units. This section establishes procedures and development standards for accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”), where allowed by Chapter 17.22 (Allowable Land Uses), and in compliance with this title and California Government Code Sections 66310-66342 (“state ADU law”), as may be amended from time to time.

A. Review. ADUs/JADUs that are consistent with the standards of state ADU law and this title, as modified by state ADU law and this section, shall be subject to a ministerial, non-discretionary City review process in conformance with state ADU Law. ADUs that are not consistent with the standards of state ADU law may be subject to a discretionary design review process by the City.

B. Development Standards.

1. Application of State ADU Law. Each ADU/JADU shall be consistent with all development standards identified in state ADU law except as modified by this section.

2. Land Use and Zoning Conformance. Each ADU/JADU shall meet all development standards of the zoning district in which it is located and other standards set forth in this title, except as modified by this section or by state ADU law.
a. ADUs/JADUs shall not be included in density calculations or unit count to determine the number of housing units per gross acre for residential or mixed-use properties and shall not be 56 of 237
included in site coverage calculations for a lot.
b. A certificate of occupancy for an ADU shall not be issued before that of the primary dwelling.

3. Location. Generally, ADUs/JADUs should be located to the side and/or rear of the primary structure on the site. Exceptions may be allowed in limited circumstances in which no other location is feasible to build an ADU due to the presence of mature, healthy trees; infrastructure; utility, access, or other easements; natural resources, hillsides, wetlands, or riparian features; existing accessory structures of a permanent nature including garages, carports, site-built custom sheds or greenhouses, or workshops/studios; in-ground swimming pools or spas; or other similar features as determined by the community development director. No ADU of more than eight hundred (800) square feet of gross floor area shall be located within the front setback or street side setback of a lot.

4. Parking. One parking space shall be required for each ADU, except when an exemption is provided by State ADU law. No parking is required for JADUs.

5. Size. ADUs shall be subject to the following requirements related to size:
a. ADUs on lots less than one-half acre (twenty-one thousand seven hundred eighty square feet) in size shall be limited to the following maximum sizes:

Less than two
bedrooms
Eight hundred fifty
square feet of gross
floor area
Two or more
bedrooms
One thousand square
feet of gross floor area
b. ADUs on lots less than one-half acre in size may exceed the above maximum sizes subject to approval of discretionary design review by the Planning Commission. c. In no case shall any detached ADU exceed one thousand two hundred square feet in size. d. The gross floor area of an attached ADU shall not exceed fifty percent of the existing gross floor area of the primary residence. Notwithstanding the existing gross floor area of the primary residence, an ADU may contain at least eight hundred square feet of gross floor area. e. The minimum allowable gross floor area of an ADU shall be the minimum size permitted by the California Building Code, but in no case shall it preclude a minimum-sized efficiency unit.

6. Occupancy, Rental, and Sale.
a. Owner-occupancy of an ADU or its primary dwelling is not required. Either the JADU or the primary dwelling associated with a JADU must be owner-occupied, unless the owner is a government agency, land trust, or housing organization. b. Any ADU/JADU may be rented separately from the primary dwelling, for a minimum rental term of 30 days.
c. An ADU may be sold separately from the primary dwelling, in accordance with State ADU Law.
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7. Height and Setbacks.
a. All ADUs shall comply with the primary structure height and setback requirements of the underlying zoning district with the exception of those described below:

Type of ADU Minimum Setbacks Maximum height
Attached Four feet side and
rear
Twenty-five feet
Detached Four feet side and
rear
Eighteen feet
No setback shall be required for a legally existing living space, garage, or accessory structure which is fully or partially converted to an ADU, or for a structure constructed in the same location and to the same dimensions as a legally existing living area, garage, or accessory structure which is fully or partially converted to an ADU. The maximum height for such structures shall be the greater of the existing height of the structure prior to conversion to an ADU, or the applicable height set forth in Section 17.42.170(B)(7)(a). b. No ADU shall exceed a height of two stories, with the exception of an interior ADU constructed fully within an existing dwelling or structure.

C. Rental. ADUs/JADUs must be rented for a minimum term of thirty days.

D. Termination of Permit and Use. At his/her discretion, the community development director or his/her designee may grant an owner’s request to terminate an ADU/JADU. As a condition of termination, the director or his/her designee shall require the owner to make modifications to the property to comply with current building code requirements, and remove the kitchen through a building permit process as required by the City’s building and fire codes.

SECTION 6: Amendment to the Cotati Municipal Code. Section 17.90.020 is amended to amend the definitions of “accessory dwelling unit,” “junior accessory dwelling unit,” “multifamily housing,” and “single family dwelling,” and add the definitions of “primary dwelling” and “primary residence,” as follows:

17.90.020 Definitions of specialized terms and phrases
Section 17.90.020 Definitions is amended as follows:
“Accessory dwelling unit” has the same meaning as defined in California Government Code Section 66313 as amended from time to time.
“Junior accessory dwelling unit” has the same meaning as defined in California Government Code Section 66313, as amended from time to time.
“Multifamily housing” means a structure containing two or more dwelling units, a development of multiple structures that each contain two or more dwelling units, or a development of two or more structures each containing a single dwelling unit, located on a single property. Multifamily structures include: duplexes, triplexes, fourplexes (buildings with two, three or four dwelling units, respectively, in the same structure); apartments (five or more units in a single building); 58 of 237
townhouse development (two or more attached dwellings where no unit is located over another unit); rowhouses; and other building types containing multiple dwelling units (for example, courtyard housing, stacked flats, etc.). Multifamily housing structures or developments may be under a single ownership with the dwelling units under rental tenancy, or the dwelling units may be individually owned and occupied, such as condominiums. Multifamily housing structures or developments may also contain accessory dwelling units, which are not included in the unit count, density calculations, or site coverage calculations for the purposes of determining consistency with this title, as allowed by state law.
“Primary dwelling” means the dwelling(s) which accommodate the primary use of the site.

Primary residence. See “Primary dwelling.”
“Primary structure” means a structure that accommodates the primary use of the site. “Primary use” means the main purpose for which a site is developed and occupied. “Single-family dwelling” means a building designed for and/or occupied exclusively by one family. Also includes factory-built, modular housing units, constructed in compliance with the Uniform Building Code (UBC), and mobilehomes/manufactured housing units that comply with the National Manufactured Housing Construction and Safety Standards Act of 1974, placed on permanent foundation systems. Single-family dwellings may also contain accessory dwelling units (ADUs) or junior accessory dwelling units (JADUs) or be located on lots with detached accessory dwelling units. ADUs and JADUs are not included in the unit count, density calculations, or site coverage calculations for the purposes of determining consistency with this Title and do not cause the single-family dwelling or the lot on which it is located to be considered a multifamily dwelling or a multifamily lot or property.

SECTION 7: Construction and severability.

It is the intent of the City Council of the City of Cotati to supplement applicable state and federal law and not to duplicate or contradict such law, and this ordinance shall be construed consistently with that intent. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this ordinance, or its application to any other person or circumstance. The City Council of the City of Cotati hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 8: Effective date.

This ordinance shall take effect thirty (30) days after its adoption pursuant to the California Government Code.

SECTION 9: Publication. The city clerk shall cause this ordinance to be published and/or posted as required in Section 36933 of the California Government Code. 59 of 237 IT IS HEREBY CERTIFIED that the foregoing ordinance was duly adopted at a regular meeting of the City Council of the City of Cotati held on ________, 2024, by the following vote, to wit:

RESULT: MOVER:

SECONDER: AYES:

Approved:

Mayor
Attest:

Kevin Patterson, Deputy City Clerk
Approved as to form:

City Attorney
This document is a true and correct copy of Ordinance Number ### and has been published or posted pursuant to law. California Government Code § 40806 Kevin Patterson, Deputy City Clerk
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: CONSIDERATION AND ADOPTION OF A RESOLUTION
APPROVING 2025 ROLLIN' ROSIES CAR SHOW IN LA
PLAZA PARK ON MAY 10, 2025
Date: January 14, 2025
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council of the City of Cotati adopt a resolution approving the 2025 Rollin' Rosies Car Club Car Show Fundraiser in La Plaza Park.

Background
The Rollin’ Rosies Car Club is an all-female car club based in Sonoma County. They are a 501c3 nonprofit organization supporting mental health awareness and suicide prevention in the community.

They are proposing to host their large fundraiser event this year in La Plaza Park for the third time.

Given its prime location and success from the past two years, they are again proposing to host this year’s event La Plaza Park on Saturday, May 10, 2025.

Analysis/Discussion
Rollin’ Rosies Car Clubs has requested the following: 1) exclusive use of La Plaza Park; 2) food truck and vendor sales of food and beverages; 3) live, amplified entertainment; 4) alcoholic beverage sales; 5) street closures of La Plaza between West Sierra Ave and Old Redwood Highway; 6) parking lot closure of the public parking lot on the corner of La Plaza Street and West Sierra Ave.
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The event is a “Poker Run” fundraiser event, which begins in Healdsburg and travels to four other stops, will end in La Plaza Park, where they will have live music, food, and drink vendors. Classic cars will be parked on La Plaza Street between Old Redwood Highway and West Sierra Avenue, as well as in the public parking lot adjacent to the park on West Sierra Avenue.

This event is family friendly and free to the public to attend but there will be a fee charged to participants of the “Poker Run” portion of the event. The event will feature music and vendors between 2:00pm-6:00pm. Rollin’ Rosies Car Club is requesting exclusive use of the park, closed street/parking lot, and bandstand from 10:00am-7:00pm to allow for setup, breakdown, and cleanup. They will remain in the park until 8:00pm for cleanup but the street and parking lot can reopen by 7:00pm. The event at La Plaza Park will be free of charge to attend. The event will include vendors and food trucks selling food, beverages, and merchandise. Alcoholic beverages will be sold in association with the festival.

Rollin’ Rosies Car Club has reviewed the City’s insurance requirements and has indicated that they will provide adequate insurance. A Condition of Approval has been included which requires proof of insurance be supplied to the City before the event.

A Condition of Approval has been included which requires the California Department of Alcohol and Beverage Control to approve a temporary permit to allow for the sale of alcohol to be supplied to the City before the events.

Financial Considerations
Rollin’ Rosies Car Club has requested fee waivers for their event. Financial considerations for the City would be a 50% fee waiver per the City Park Use and Special Event Policy since they are a registered nonprofit organization.

In accordance to the Park Use and Special Event Policy, fees will be assessed as follows:

Fees Amount Discount Adjusted Fee
Special Event Application Fee $ 53.00 $ (26.50) $ 26.50 Small Street Closure Fee 749.00 (374.50) 374.50
Restroom Cleaning Fee 80.00 (40.00) 40.00
Large Event Non-Resident Permit Fee 534.00 (267.00) 267.00 Total Fees Before Deposit $ 1,416.00 $ (708.00) $ 708.00 Special Event Refundable Security Deposit 500.00 - 500.00 Total Fees and Refundable Deposit Collected $ 1,916.00 $ (708.00) $ 1,208.00 62 of 237
TOTAL FEES COLLECTED (including refundable deposit): $1,208 Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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RESOLUTION NO. (XX)
APPROVING 2025 ROLLIN’ ROSIES CAR SHOW
IN PLAZA PARK ON MAY 10, 2025
WHEREAS, the Rollin’ Rosies Car Club submitted an application to the City for the Car Show Fundraiser on November 5, 2024; and
WHEREAS, it will be necessary to conform to certain conditions as described in Exhibit A, attached hereto, to facilitate this event; and
WHEREAS, the City Council finds that this event is part of a comprehensive economic development strategy by the City in that it will increase visitation to the City, promote the Cotati community and result in increased sales tax revenues; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati will not be jeopardized by the approval of this event; and WHEREAS, the application for these events is attached as Exhibit B; and WHEREAS, in accordance with the adopted Park Use policy, groups with an IRS nonprofit designation, or other governmental organizations, can request a 50% discount in the permit fees if there are no admission fees associated with the planned event; and WHEREAS, the action of approving a Car Show Fundraiser event does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cotati as follows:

Section 1. Findings. The above recitals are declared to be true and correct and are incorporated herein as findings of the City Council.

Section 2. Approval of Conditions. The City Council hereby approves the Conditions of Approval for these events, attached as Exhibit A, and Rollin Rosies Car Club is hereby required to comply with the attached Conditions of Approval.

Section 3. Approval of Fee Waivers for the Rollin Rosies Car Club. The 50% fee waivers (per the City Park Use Policy), as described in the accompanying Staff Report, is hereby approved to facilitate these events.

Section 4. Effective Date of this Resolution. This Resolution shall become effective immediately.

Section 5. Severability. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, 64 of 237
except as to those resolution portions that have been adjudged invalid. The City Council of the City of Cotati hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on January 14, 2025, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
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EXHIBIT A

CONDITIONS OF APPROVAL

1. The applicant is granted exclusive use of La Plaza Park from Saturday, May 10th, 2025, at 10:00 a.m. through 7:00 p.m. for the event scheduled from 2:00 p.m. to 6:00 p.m. This approval includes amplified live entertainment.

2. The applicant shall submit a deposit of $500 within 30 days of approval of this event.

3. Applicant shall provide the City with proof of insurance for all events and vendors, as required, to the satisfaction of the City, prior to the event.

4. Applicant shall provide the City with a map of the event, specifically where vehicles will be parked for the car show, no later than 7 days prior to the event.

5. Applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC). The City authorizes the sale and consumption of beer and wine and margaritas only; a copy of the license, as well as evidence of responsible beverage service training, shall be provided to the City prior to the event date.

6. Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than 14 days prior to the event.

7. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department and shall ensure each food vendor complies with Health Department requirements.

8. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.

9. The applicant shall comply with all local, state, and federal laws regarding trash, recycling, and composting collection and sorting.

10. The applicant shall ensure the public facilities (park, parking spaces, and streets) are cleaned completely and returned to pre-event conditions within 2 hours of event end time.

11. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.

12. The applicant shall contact the Rancho Adobe Fire Protection District and comply with any permit requirements of the District.
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: CONSIDERATION AND ADOPTION OF RESOLUTION
APPROVING THE 2025 CITY OF COTATI CLIMATE READY

COTATI FAIR
Date: January 14, 2025
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution approving the 2025 City of Cotati Climate Ready Cotati Fair.

Background
The City of Cotati has a goal to promote sustainability within the community, as well as lead by example in reducing resource use and environmental impact. One way that the City’s Community Development Department plans to educate and connect with residents, businesses, and organizations on climate readiness and sustainability is by hosting a new Climate Ready Cotati Fair. The plan is to make this an annual event after this initial year, pending its suspected overall success. The event is proposed to take place on Saturday, March 29, 2025, at the Cotati Train Depot property and connected City owned parking lot.

Analysis/Discussion
Below is a summary of the event. The request includes the following: 1) exclusive use of the Cotati Train Depot and surrounding City owned parking lot; 2) closure of public parking spaces; 3) food truck and other vendor sales; 4) live, amplified entertainment.

Event Attendance Dates/Times
Climate Ready Cotati 200 Saturday, March 29th (10:00am-2:00pm) California Vehicle Code Section 21101 (e) authorizes the temporary closing of any street for 71 of 237
celebrations, parades, local events and other purposes when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing. In this instance, the public parking spaces would be heavily used for food trucks, vendor logistics, porta-potties, and equipment, so closure would be in the best interest of public safety. The Police Department will notify the appropriate public and emergency response agencies of the closures.

The Climate Ready Cotati Fair is a new free family friendly event in Cotati. The goal is to educate, empower, and activate the community to reduce resource use and environmental impact through personal and household actions, increase resilience to the impacts of natural disasters and extreme weather events, and connect with nature. The event will begin at 10:00 am with over 20 agencies/businesses in the Cotati train depot and surround patio area providing goods, services, and information to attendees. Exclusive use of the Cotati Train Depot and surrounding City owned parking spaces from 8:00am through 4:00pm to allow for set-up, breakdown, and clean-up, is requested. Further event details can be found in the attached event summary.

Financial Considerations
This event will be widely marketed and could increase the number of visitors to the City. The event will provide increased opportunities to promote economic development. Financial considerations for the City would be expenditures of about $20,300 on staff costs and supplies which are currently accommodated in the FY 24-25 budget.

Staff Time - 121 hours, estimated cost $19,800, made up of the following:
• Community Development Staff prep work & day of event – 74 hours / $14,500 • Recreation Staff prep work & day of event – 40 hours / $3,900 • Public Works Staff closing and reopening parking lot –3 hours / $600 • Police Department Staff day of event – 4 hours / $800 Supplies – $500
• City branded tablecloth
• Signage
Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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RESOLUTION NO. (XX)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI
APPROVING 2025 CLIMATE READY COTATI FAIR EVENT
WHEREAS, The City of Cotati proposes to host a new Climate Ready Cotati Fair event, to be held in at the Cotati train depot property and surround City owned parking lot; and WHEREAS, California Vehicle Code Section 21101(e) authorizes temporary street closures where certain conditions exist; and
WHEREAS, it will be necessary to temporarily close certain publie parking spaces, as described in this resolution and Exhibit “A,” to facilitate this event; and WHEREAS, the closure is necessary for the safety and protection of persons who are to use that portion or portions of the street(s) during the temporary closing; and WHEREAS, the City Council finds that this event is part of a comprehensive economic development strategy by the City of Cotati in that it increases visitation to the City, promotes the Cotati community and may result in increased sales tax revenues; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati will not be jeopardized by the approval of this event; and WHEREAS, it will be necessary to conform to certain conditions as described in “Exhibit A,” attached hereto, to facilitate this event; and WHEREAS, the action of approving a Downtown Shop and Stroll event does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED, that

1. The above recitals are declared to be true and correct and are incorporated herein as findings of the City Council.

2. The closure of the City owned parking lot on East Cotati Avenue attached to the Cotati Train Depot property for use for the Climate Ready Cotati Fair on Saturday, March 29, 2025, between 8:00 am and 4:00 pm is hereby approved, to include amplified music, vendor and food truck sales, and other activities as described in the accompanying staff report.

3. The use of staff time and City Funds for the Climate Ready Cotati Fair, as further described in the accompanying staff report, is hereby approved.

4. The Conditions of Approval, attached as Exhibit A to this resolution, are hereby approved. 73 of 237
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on January 14, 2025, by the following vote, to wit:

CONDITIONS OF APPROVAL

CLIMATE READY COTATI FAIR

1. The City of Cotati shall ensure the public facilities (park, parking spaces and streets) are cleaned completely and returned to pre-event condition within 48 hours of the event.

2. The event shall be carried out as described in the written descriptions submitted by the applicant, approved by the City Council, and in compliance with these Conditions of Approval.

3. The City of Cotati is granted exclusive use of the Cotati Train Depot and connected dirt Parking Lot, including closure of all parking spaces necessary to accommodate the event on Saturday, March 29th, 2025, from 8:00am to 4:00pm for the event. This approval includes amplified live entertainment and food and vendor sales.

4. The City of Cotati shall arrange for trash, recycling, and compost bins to be delivered and collected.

5. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: APPROVAL OF AGREEMENT FOR REMOVAL OF

EUCALYPTUS TREES ON W SIERRA AVENUE
Date: January 14, 2025
Written by: Henry Babits, Engineering Technician
Recommendation
It is recommended the City of Cotati City Council by motion approve a Standard Service Agreement with PJM Landscape to remove the Eucalyptus Trees on West Sierra Avenue between Hillview Drive and Cypress Avenue.

Background
Along the southern shoulder of W Sierra Avenue, between Cypress Avenue and Hillview Drive, there are eleven eucalyptus trees that drop leaves, acorns, bark and other small debris into the roadway and adjacent Cotati Creek.

The trees have been reported by residents who are concerned with the potential for property damage due to falling branches or treefall, increased fire hazard, increased flood risk, and the presence of non-native trees.

In response to these concerns, the City scheduled an arborist to assess the eucalyptus trees.

Given the nature of eucalyptus trees, the arborist recommended removal of the trees. If the trees had to be kept, the arborist recommended removing dead limbs, reducing the weight of the elongated limbs, reducing the heights of the trees and installation of cables to reduce loading at key locations.

Eucalyptus trees are an introduced species that have been found to be moderately invasive with groves studied by the Ecological Society of America doubling or tripling their spread in a period of six decades and supporting fewer native understory plants than oak groves.

Analysis/Discussion
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All eucalyptus species are fire-prone due to their abundance of oils and propensity to build up debris. Fire Safe Marin recommends removing dead wood, any limbs within 10 feet of the ground, peeling bark, any other ladder fuel, and all vegetation around the base and canopy of the trees. These recommendations create, along with maintaining a roadway without debris and enough vertical clearance, time-intensive maintenance for our public works crew that complete removal of the trees would eliminate. (https://firesafemarin.org/articles/everything-you-need-toknow-about-eucalyptus-trees/) In addition to removing the fire risk, complete removal of the eucalyptus trees and stumps will allow much of the necessary room for a new sidewalk in accordance with Cotati’s Active Transportation Plan which calls for a sidewalk gap closure on W Sierra Avenue from Hillview Drive to Cypress Avenue in Planned Project #55. Planned Project #54, sidewalk gap closure on W Sierra Avenue from Hillview Drive towards Water Road, was initially included in the City’s Sidewalk Gap Closure Project in 2024 until it was removed from the project due to budget limitations. Currently, the pathway construction is outside the five-year time period of the City’s Capital Improvement Program.

If approved by the City Council, the City will apply for a tree removal permit, which includes public posting and noticing neighbors prior to issuance of the permits.

Regarding maintaining vegetative screening along Cotati Creek, there is vegetation on the far side of the creek, on private property, which would maintain vegetative screening for those properties and provide a natural creek side landscape appearance. Staff considered a planting plan for the City’s right of way side of the creek, however, there is not sufficient room for a future sidewalk and landscaping. A pathway boundary treatment may be considered during pathway design to provide stormwater runoff protection for the creek.

Financial Considerations
No budget amendment is being requested currently as there are identified funding available within the adopted budget for fiscal year 2024/25.

Following receipt of the arborist report, the City reached out to three contractors and received a quote from one contractor for $55,000, which was reviewed and deemed too high. Therefore, the City again requested quotes from three contractors, and received a quote from PJM Landscape.

The quote provides to remove the trees for $2,000 per tree and grind the stumps to surface for $350 per stump, for a total of $25,850 to safely remove the eleven trees while not impacting the creek. City staff reviewed this quote and found it to be reasonable for the requested work.

Other City costs for this project include the tree permit removal mitigation fees and public works staff time for traffic control. Engineering is referring the project to the planning department for tree removal permits. These mitigation fees would be placed in the tree removal fund use in proper tree replacements in the future or other tree programs.

The cost for the replacement fees is expected to be $8,448 estimated as follows:

Each of the 11 trees are over 25 feet tall and would be calculated as needing to be 80 of 237
replaced by 6 trees – 11 actual trees *6 replacement trees each = 66 trees) Each tree has a replacement cost of $128.

For a total of $128 * 66 replacement trees = $8,448 mitigation fee For public works staffing of traffic control, the project is expected to require 2 public works staff for three days, totaling 48 hours. Using the Cities current hourly fee, the approximate cost for self-staffing the traffic control is $9,000. Staffing costs do not require any budget adjustment as these staff would just be pulled from other regular operational duties.

City Staff proposes the contract and mitigation fees of $34,298, including a small $152 contingency, to be funded as follows:

Fund GL Account Amount Available
Streets Contract Services 101-19-80188-000000 $4,950 $4,950 CIP: Annual Streetscape Refresh 101-19-80188-000000 $29,500 $30,000 Total $34,450
Environmental Issues
The following emergency projects are exempt from the requirements of CEQA. (b) Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety or welfare. Emergency repairs include those that require a reasonable amount of planning to address an anticipated emergency. (e) Seismic work on highways and bridges pursuant to Section 180.2 of the Streets and Highways Code, Section 180 et seq.
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PJM Landscape Contractor
3569 Brooks Avenue Santa Rosa, CA 95407
707-792-2200 (p/f)
(email: [email protected])
Lic #772890, QAC #94436
Cert. Arborist #WE-9454A
PJM Landscape is pleased to present to you a bid price of $see below for the work we have discussed, and which will be performed as outlined below. Our price includes all necessary trucking and dumping fees (if applicable). All manual labor and clean up will be performed by PJM Landscape.

Scope of Tree Work:

PJM suggests removal of 11 Eucalyptus trees including Redwood tree in between Entire removal of trees will help eliminate all risks currently present within trees. 11 trees @ $2,000 each tree cut flush level to ground $22,000.00 To grind stump additional $350 per stump $3,850.00
Please note: City of Cotati is responsible for traffic control

ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and hereby accepted.

You are authorized to do the work as specified.

Date of Acceptance: _______________ Approx. Start Date: _______________ Job Site Address: Cypress Avenue x W Sierra Avenue Cotati ____________________________________________________________________ Agents for City of Cotati – Henry Babits ([email protected]) Ricardo Garcia 12/04/2024
_____________________________________________________________________________ PJM Landscape/Ricardo Garcia, President Date
We assume no responsibility for any hidden hazards of which we are not informed of such as sprinklers or utility pipes or for damage to sidewalks, drives, etc. in which you request us to cross in the process of our work, nor from claims arising from a question of ownership of the area/s involved. Any additional work will be charged on a T/M basis.

Any changes made from above specifications involving extra costs will be performed only upon written request and will be an extra charge. Full payment is expected at completion of work. Should collection action be necessary owner is responsible for all court/attorney fees.
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Cotati City Council
Agenda Staff Report
Item type: PUBLIC HEARINGS (ACTION)
To: City Council
Subject: SECOND READING AND ADOPTION OF AN ORDINANCE TO

ESTABLISH A DEVELOPMENT IMPACT FEE ON BEHALF

OF THE RANCHO ADOBE FIRE PROTECTION DISTRICT
Date: December 10, 2024
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt an ordinance authorizing a fire impact fee on behalf of the Rancho Adobe Fire District within the City limits of Cotati.

Background
The Rancho Adobe Fire District (RAFD) provides fire protection and prevention services to the City of Cotati, unincorporated areas of Sonoma County around the City, as well as Sonoma State University. Currently, RAFD does not have any impact fees to mitigate the impact of development and the increased demand for services it creates. To ensure appropriate mitigation of impacts, the RAFD Board of Directors directed their staff to develop a nexus study and appropriate mitigation impact fees.

On June 19, 2024, the RAFD Board of directors approved the nexus study and fees. However, RAFD does not have the legal authority to impose the fees and must rely on the land use authorities within its service area. Therefore, RAFD staff reached out to City and the County of Sonoma to request that both agencies consider adoption of their fee program within our respective jurisdictional limits.

On December 10, 2024, the City Council held a duly noticed public hearing and introduced the attached ordinance.

Analysis/Discussion
The attached ordinance is intended to authorize the collection of fire impact fees. By default, the 83 of 237
program would be administered such that RAFD would collect the fees, manage the fee fund, issue refunds as needed, etc. Similar to school impact fees, the City would require developers to provide proof of payment prior to issuing building permits.

As the program is technically a City impact fee program, an Administration Agreement is required and is a condition of the ordinance going into effect. The Administration Agreement would provide indemnification for the City and detail RAFD responsibilities for providing impact fee accounting for the public in accordance with the Mitigation Fee Act. If the City were to provide a more direct role in collecting, managing, reporting, etc., the Administration Agreement would memorialize that arrangement.

City staff have been in contact with staff from the County of Sonoma and they are currently scheduled to bring this ordinance to the Board of Supervisors in early January 2025.

Financial Considerations
This agenda item required City staff time and public noticing, anticipated to be less than $3,000.

If the City Council introduces and adopts this ordinance, there will be some minor on-going noticing requirements with the City‘s other impact fees. However, this is expected to be de minimus.

If the City takes a more direct role in the administration of the fire impact fee, recovering administrative costs would be included in an Administrative Agreement. In the event of litigation around the fire impact fee, the Administration Agreement would indemnify the City.

Environmental Issues
Where it can be determined with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review.

AN ORDINANCE OF THE CITY OF COTATI COUNCIL ADDING CHAPTER 4.15 ”FIRE IMPACT FEES” TO THE COTATI MUNICIPAL CODE TO ESTABLISH A

DEVELOPMENT IMPACT FEE ON BEHALF OF THE RANCHO ADOBE FIRE

PROTECTION DISTRICT
WHEREAS, this Ordinance sets forth the requirements for establishing and administering a development impact fee program imposed by the City of Cotati (“City”) on behalf of the Rancho Adobe Fire Protection District (“District”); and WHEREAS, the District requests the establishment and administration of a development impact fee because the District lacks statutory authority to impose development impact mitigation fees independently, and the District has prepared all of the supporting documentation to support the findings required to establish the fee, collect the fee and comply with all necessary reporting and accounting procedures for the fee; and
WHEREAS, the District has prepared the required documentation to comply with the California Mitigation Fee Act (Government Code §§66000-66025); and WHEREAS, the purpose of the fees adopted by this Ordinance is to pay the costs of Public Facilities, including Fire Facilities, Equipment, and Apparatus, pursuant to the authority of Government Code Section 66001, Article XIII C, Section 1 of the California Constitution, and Article XI, Section 7 of the California Constitution by imposing development fees to fund the costs of certain facilities the need for which is generated by the type and level of the proposed development in accordance with District’s nexus study; and WHEREAS, the use to which the fees are to be put is to pay the costs of the Public Facilities, including Fire Facilities, Equipment, and Apparatus as identified in the District’s resolution and nexus study attached to this Ordinance; and WHEREAS, there is a reasonable relationship between the fees used and the types of development projects on which the fee is imposed for the reasons set forth in the District’s resolution and nexus study attached to this Ordinance; and WHEREAS, there is a reasonable relationship between the need for the Public Facilities, including Fire Facilities, Equipment, and Apparatus, and the development projects on which the fee is imposed for the reasons set forth in the District’s resolution and nexus study attached to this Ordinance; and
WHEREAS, without the adoption of this Ordinance and the construction of the Public Facilities and purchase of the Fire Equipment and Apparatus, there will be decreased levels of service and reduced safety, inadequate fire protection deteriorating to the point where District’ Public Facilities cannot be safely maintained to meet to meet the needs of the new population and new development; and
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WHEREAS, on June 19, 2024, pursuant to Government Code section 66001(a), the District Board of Directors considered its consultants’ nexus study to make the following findings:

1. Identified the purpose of the fee;

2. Identified the use to which the fee is to be put. If the use is financing public facilities, the District has identified those public facilities;

3. Determined how there is a reasonable relationship between the fee’s use and the type of development imposed; and

4. Determined how there is a reasonable relationship between the need for the public facility and the fee imposed; and
WHEREAS, the County of Sonoma is currently scheduled to consider adoption of the District’s mitigation fee program in January 2025 for unincorporated areas of the District; and WHEREAS, on December 10, 2024, the City Council held a duly noticed public hearing and introduced the ordinance herein.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF COTATI DOES ORDAIN AS FOLLOWS:

SECTION 1: Recitals.

The foregoing recitals are true and correct and are incorporated into the findings herein.

SECTION 2: Amendment to the Cotati Municipal Code.

Chapter 4.15 (Fire Impact Fees) is hereby added as follows:

4.15.010. Purpose.

This Ordinance sets forth the requirements for establishing and administering a development impact fee program imposed by the City of Cotati (“City”) on behalf of the Rancho Adobe Fire Protection District (“District”). The District requests the establishment and administration of a development impact fee because the District lacks statutory authority to impose development impact mitigation fees independently, and the District has prepared all of the supporting documentation to support the findings required to establish the fee, collect the fee and comply with all necessary reporting and accounting procedures for the fee. The District has prepared the required documentation to comply with the California Mitigation Fee Act (Government Code §§66000-66025).

4.15.020. Definitions.

For purposes of this Ordinance, the words shall have the meaning ascribed to them in this section.
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A. “Accessory Dwelling Unit” means a dwelling unit, or granny flat, either a detached or attached dwelling unit, which provides complete, independent living facilities for one or more persons with provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the primary residence.

B. “Apparatus” means and includes but is not limited to fire engines, brush engines, ambulances, utility vehicles, staff vehicles, water tenders, bulldozers, and rescue vehicles.

C. “Development” or “development project” means any project for new residential, commercial, or industrial construction in the service boundaries of the District which requires the issuance of a building permit.

D. “District” means the Rancho Adobe Fire Protection District, which is an independent District organized under the 1987 Fire Protection District Laws (Health and Safety Code §§13800 et seq.)
E. “Equipment” means and includes but is not limited to ladders, fittings, hoses, radios, cellular telephones, tools, breathing apparatus, hazardous material equipment, and medical and rescue equipment.

F. “Fire facilities” means public improvements, including buildings and structures, not limited to fire stations, administrative buildings, training buildings, land purchase, and related planning, engineering, and construction costs as identified by the District’s in their resolution and nexus study.

G. “Fire impact fee” or “fee” means a monetary exaction, other than a tax or a special assessment, that the City imposes in connection with the approval of a development project to defray all, or a portion of, the cost of fire facilities, apparatus, and equipment related to the development project on behalf of District.

H. “Industrial” means manufacturing construction.

I. “Mobile home” means a development area for residential occupancy in vehicles that require a permit to be moved on a highway, other than a motor vehicle designed or used for human habitation and for being drawn by another vehicle.

J. “Multi-family housing” means buildings or structures designed for two or more families for living or sleeping purposes and having kitchen and bath facilities for each family.

K. “Office” means general, professional, and medical office construction.

L. “Public facilities” means fire facilities, equipment, and apparatus.

M. “Retail/Commercial” means retail, commercial, educational, and hotel/motel construction.

N. “Single-family housing” means detached or attached one-family dwelling unit with an assessor’s parcel number for each dwelling unit.

4.15.030. Establishment of fee.

At the request of the District and in compliance with the Mitigation Fee Act (California Government Code §§66000-66025), the City Council hereby establishes a development impact fee on behalf of the District, applied upon the issuance of all building permits for new development within the service boundaries of the District and the incorporated limits of the City.

Fees: Residential Development Per Living Area Sq.Ft.

Single Family Housing $2.00
Multi-Family Housing $2.77
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Mobile Home $1.57
Accessory Dwelling Unit NOTE 1
Nonresidential Development Per Building Sq.Ft.

Retail / Commercial $2.51
Office $4.15
Industrial $1.75
NOTE 1: The fee for an accessory dwelling unit shall be imposed proportionately in relation to the square footage of the primary dwelling unit. Accessory dwelling units of less than 750 square feet of living area are exempt.

4.15.040. Administration Agreement.

A. The City may impose the fees on behalf of the District, and the District may collect the fees pursuant to a written administration agreement (Agreement) between the City and the District.

B. The Agreement shall clearly define the rights and duties of each party and shall provide for the District to defend, indemnify, and hold the City, its officers, agents, and employees harmless from and against any and all liability, loss, damage, claims, judgments, costs, staff time, losses, expenses and any other costs of defense arising out of, resulting from, or related to the creation, establishment, modification, and imposition of fees on behalf of District or any other obligation of District or City under the agreement impose the fees on behalf of District in compliance with the Mitigation Fee Act.

C. The District shall ensure that any fee collected on their behalf comply with the Mitigation Fee Act.

4.15.050. Payment of Fee.

A. Fees established pursuant to this Ordinance shall be paid by the developer or their agent at the time of the building permit issuance.

B. Fees established pursuant to this Ordinance shall be paid to the District and proof of payment provided to the City, unless otherwise provided for in an Administration Agreement.

C. Chargeable residential square footage shall include new habitable living space within the perimeter of the structure, not including any carport, walkway, garages, overhangs, patios, enclosed patios, detached accessory structure, or detached storage space.

Chargeable commercial or industrial structure square footage shall include new and covered enclosed space within the perimeter of the new structure, not including garage, parking structure, unenclosed walkways, or utility areas. Chargeable square footage shall be calculated in the standard practice of the City.

4.15.060. Automatic Inflationary Adjustments
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Fees established pursuant to this Ordinance shall be adjusted automatically without any further action by the District Board of Directors or City Council on January 1 of every year by the net percentage change during the preceding fiscal year in the Engineering News-Record Construction Cost Index (20-City Average), or its successor publication.

Inflationary adjustments pursuant to this Ordinance shall be performed by the District, unless otherwise provided for in an Administration Agreement.

4.15.070. Refunds of Fees Paid.

If the construction of a development project has not commenced before the expiration of the building permit that would have enabled the applicant to proceed with construction, then a fee payer shall be entitled to a refund, with interest, of the fees paid as a condition imposed pursuant to this Ordinance for the issuance of such permit. The fee payer must apply for such a refund within thirty calendar days of the expiration of the permit.

In the event any fee collected remains unexpended in the fund established pursuant to this Ordinance, the following findings shall be made for the fifth fiscal year following the first deposit into such account, and every five years thereafter, with respect to that portion of the fee remaining unexpended, whether committed or uncommitted; (1) identify the purpose to which the fee is to be put; (2) demonstrate a reasonable relationship between the fee and the purpose for which it was charged; (3) identify all sources and amounts of funding anticipated to complete financing of public facilities and (4) designate the approximate dates on which such funding is expected to be deposited into the fund. The unexpended portion of the fees and any interest accrued thereon, for which need cannot be demonstrated pursuant to this section, shall be refunded to the then-current record owner or owners of lots or units of the development project or projects on a prorated basis. The provisions of Government Code section 66001 may be amended from time to time and shall apply fully to the collection, accounting, and refund of any fees imposed pursuant to this Ordinance.

Refunds and associated reporting requirements pursuant to this Ordinance shall be performed by the District, unless otherwise provided for in an Administration Agreement.

4.15.080 Fee Credits
A fee credit shall be given for demolished existing square footage as part of a new development project.

Fee credits pursuant to this Ordinance shall be performed by the District, unless otherwise provided for in an Administration Agreement.

4.15.100. In-Lieu Fees
In a developer dedicates land, constructs Fire Facilities, or provides Fire Equipment or Apparatus for the District, the fire impact fees imposed on that development project shall be adjusted to 89 of 237
reflect a credit for the cost of the dedicated land, Fire Facilities, Equipment, and Apparatus provided.

Evaluation and determination of in-lieu credits pursuant to this Ordinance shall be performed by the District, unless otherwise provided for in an Administration Agreement.

4.15.110. Exemptions.

The following shall be exempted from payment of the fee:

A. A structure owned by a governmental agency.

B. An Accessory Dwelling Unit that is less than 750 square feet.

4.15.120. Segregation of Fee.

A. A fee collected pursuant to this Ordinance, together with any interest, shall be maintained and accounted for in a separate fund to avoid commingling such funds with other revenues.

B. Establishment and maintenance of the aforementioned fund shall be performed by the District, unless otherwise provided for in an Administration Agreement.

C. In accordance with an Administrative Agreement, the City may withhold a reasonable percent of the total fee owed for each development project to recover the administrative costs associated with the implementation of this Ordinance.

4.15.130. Annual Report.

For all fees established pursuant to this Ordinance shall, within one hundred eighty (180) days after the last day of each fiscal year, be made available to the public as required by Government Code section 66006(b).

SECTION 3. Severability.

If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and every section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid.

SECTION 4. Effective Date.

This ordinance shall take effect upon City Council approval of an Administration Agreement or March 14, 2025, whichever is later and is at least sixty (60) days after its adoption, pursuant to the California Government Code.

SECTION 5: Publication.
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The City Clerk shall cause this ordinance to be published and/or posted as required in Section 36933 of the California Government Code.

IT IS HEREBY CERTIFIED that the foregoing ordinance was introduced at a regular meeting of the City Council of the City of Cotati held on December 10, 2024, by the following vote, to wit:

RESULT:

MOVER:

SECONDER:

AYES:

IT IS HEREBY CERTIFIED that the foregoing ordinance was duly adopted at a regular meeting of the City Council of the City of Cotati held on January 14, 2025, by the following vote, to wit:

RESULT:

MOVER:

SECONDER:

AYES:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
______________________________
City Attorney
This document is a true and correct copy of Ordinance Number ### and has been published or posted pursuant to law. California Government Code § 40806
______________________________
Kevin Patterson, Deputy City Clerk
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BLAIR AAS | SCI CONSULTING GROUP
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About Development Impact Fees
DIFs are only one-time proceeds to fund new development’s share of the cost of expansion of the infrastructure of a community Premise: Development should “pay its own way” or “growth should pay for growth”
Nollan decision – “essential nexus”
Dolan decision – “rough proportionality”
Mitigation Fee Act - AB1600 was enabling legislation
Established a uniform process for determining, adopting, imposing, collecting, accounting for and protesting “development impact fees”
Must be adopted by land use authority on behalf of special districts
MAY 2024 FIRE IMPACT FEE PROGRAM OVERVIEW 2
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Methodology and Approach
FIRE IMPACT FEE PROGRAM OVERVIEW 3
Fee Cost Components
Land, stations, and other buildings
Apparatus and other vehicles
Equipment
Fee Program Administration
Existing Facility Standard
Methodology
Existing Level of Service Standard
Systemwide
Open-Ended
Existing Development
Homes and Residents
Businesses and Employees
Service Call Data
Existing Fire System
MAY 2024
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Maximum Fire Impact Fee
MAY 2024 FIRE IMPACT FEE PROGRAM OVERVIEW 4
Average Maximum Fire
Impact per Dwelling Unit
Single-Family Home - $3,810
Multi-Family Unit - $3,047
Mobile Home - $2,198
Land Use Category Unit
Maximum Fire
Impact Fee
Single Family Housing BSQFT $2.00
Multi-Family Housing BSQFT $2.77
Mobile Home BSQFT $1.57
Assessory Dwelling Unit => 750 sq. ft. BSQFT $2.00
Assessory Dwelling Unit < 750 sq. ft.

Retail / Commercial BSQFT $2.51
Office BSQFT $4.15
Industrial BSQFT $1.75
- - - Exempt - - -
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Fire Impact Fee Comparison
MAY 2024 FIRE IMPACT FEE PROGRAM OVERVIEW 5
Sonoma
County FPD
(Effective
July 1, 2024)
Sonoma
Valley FPD
(Effective
July 1, 2024)
Rancho
Adobe FPD
(Proposed)
$1.84
$2.43
$1.35
$2.00
$3.38
$2.21
$2.00
$2.77
$1.57
Single-Family Housing
Multi-Family Housing
Mobile Home
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Uses of Fee Revenue

ALLOWABLE USES
◦ New (added) or expanded land and facilities costs (100%) ◦ Apparatus, vehicles, and equipment purchases that expand the system inventory (100%) ◦ Facility costs already incurred to provide growth-related capacity (100%) ◦ A portion of apparatus and vehicle replacement costs attributable to new development (10.6%) ◦ A portion of a renovation project that expands service capacity
◦ Collection, accounting, documentation, annual reporting requirements, five-year report requirements, periodic
nexus studies, and other costs reasonably related to
compliance with the Act.

PROHIBITED USES
◦ Existing deficiencies, such as improvements to existing facilities that do not expand service capacity
◦ A portion of apparatus and vehicle replacement costs
attributable to existing development (89.4%) ◦ Operational, maintenance, or repair costs MAY 2024 FIRE IMPACT FEE PROGRAM OVERVIEW 6
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Accounting Requirements
 Fee proceeds must be deposited into a separate fund
or account so that there will be no commingling of fees with other revenues
 Fee proceeds must be expended solely for the purpose
for which there were collected
 Fee proceeds must be expended on fire facilities,
equipment, and apparatus that expand the District’s
service capacity.

MAY 2024 FIRE IMPACT FEE PROGRAM OVERVIEW 7
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Reporting Requirements
Annual Report
Must be made available to the public with
180 days after the last day of each fiscal
year
Five-Year Findings Report
For the fifth year following the first receipt of
fee proceeds, and every five years thereafter
in conjunction with Annual Report
Reports prepared by District; approved by District
Board; filed with City and County
MAY 2024 FIRE IMPACT FEE PROGRAM OVERVIEW 8
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June 2024
Board Meeting
District Board
Action
FIRE IMPACT FEE PROGRAM OVERVIEW 9
Receive public comment on Nexus Study and proposed fee
program
Receive and approve Nexus Study
Approve proposed fire impact fees
Formally request that the City Council and County BOS adopt the fee program on behalf of the District
Approve and request an automatic annual inflationary adjustment based on the Engineering-News Record Construction Cost Index Indemnification of the City and County
MAY 2024
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Tentative Timeline
FIRE IMPACT FEE PROGRAM OVERVIEW 10
May 15, 2024, 7
p.m. • District Board
Meeting
• Presentation of
Public Review
Draft and
Proposed Fee
Program
June 19, 2024, 7
p.m. • District Board
Meeting
• Conduct noticed
public hearing
• Approve Nexus
Study and fee
program
• Request
adoption by City
and County
Aug – Nov 2024
(TBD) • Cotati City
Council Meeting
• Noticed Public
Hearing
• Adoption of Fire
Impact Fee
Program
Aug – Nov 2024
(TBD) • Sonoma County
BOS Meeting
• Noticed Public
Hearing
• Adoption of Fire
Impact Fee
Program
February 2025
(TBD) • Implementation
• Fees become
effective 60-
days after
adoption
MAY 2024
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Questions?
Jeff Veliquette
Fire Chief
Rancho Adobe Fire Protection District
Jennifer Bechtold
Administrative Manager
Rancho Adobe Fire Protection District
Blair Aas
Vice President / Impact Fee Consultant
SCI Consulting Group
FIRE IMPACT FEE PROGRAM OVERVIEW MAY 2024 11
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Wednesday, September 18, 2024
Sent Electronically
[email protected]
Damien O’Bid, City Manager
City of Cotati
201 West Sierra Avenue
Cotati, CA 94931
Re: Fire Impact Fee Nexus Study and Program for the Rancho Adobe Fire Protection District Dear Mr. O’Bid:

On behalf of the Rancho Adobe Fire Protection District (the "District"), please find attached the District’s Fire Impact Fee Nexus Study (the "Nexus Study") prepared by SCI Consulting Group. The Nexus Study and the proposed fire impact fee program were approved by the District’s Board of Directors (the "Board") on June 19, 2024, by Resolution R-10. As the District does not have the land use authority to impose such fees, the Board formally requests that the City of Cotati Council adopt and implement the proposed fee program on behalf of the District.

It is my understanding that your office will be able to review and present this fee program to the City Council for consideration. I have also attached a draft ordinance for your use. If you have any questions regarding the fee program or the City adoption requirements, please let me know. Our office is ready to assist the City as needed. I can be reached at 707-816-9101 or via email at [email protected].

Sincerely,
Blair Aas, Vice President
SCI Consulting Group
cc: Chief Jeff Veliquette, Rancho Adobe Fire Protection District Jennifer Bechtold, Rancho Adobe Fire Protection District Attachments: Rancho Adobe FPD Fire Impact Fee Nexus Study Rancho Adobe FPD Resolution R-10
Draft City Ordinance
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: CONSIDERATION AND APPROVAL OF MEMORANDUM OF

UNDERSTANDING FOR STRATEGIC COORDINATION WITH

SONOMA STATE UNIVERSITY AND THE CITY OF

ROHNERT PARK
Date: January 14, 2025
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council authorize the Mayor to sign the Memorandum of Understanding with Rohnert Park and Sonoma State University.

Background
The City of Cotati (City) actively collaborates with both Rohnert Park and Sonoma State University whenever there are items of mutual interest. Below are some examples of on-going City collaborations on projects or programs:

Sonoma State and Rohnert Park
- SAFE (Mobile Mental Health Crisis Response Team)
Sonoma State University (SSU)
- Police Dispatch Services
Rohnert Park
- DocuPet animal licensing
- Animal Shelter Services
Additionally, since the tenure of past SSU President Mike Lee, SSU has been hosting semiannual “community partners” meetings with Cotati, Rohnert Park and a variety of other public agencies in Sonoma County. The intent of the meetings is to host a dialogue, build familiarity, and begin to explore areas where there is mutual interest and potentially build on the existing 143 of 237
collaboration.

Analysis/Discussion
SSU, Rohnert Park and Cotati already work together to advance projects or programs that serve our common community interests. However, these collaborations have been largely ad-hoc, dependent on individuals in each entity proactively reaching out to initiate conversations to see if there is common interest.

The proposed Memorandum of Understanding (MOU) is intended to formalize our commitment to meet together on a regular basis to build on the existing collaborations and proactively discuss our individual opportunities or challenges. By building this familiarity, it will raise our collective awareness and likely lead to new and deeper communication, coordination and potentially collaborations. The intent is that rather than exist as an island, we can actively work in partnership to leverage our collective resources and use that multiplier effect to improve our communities.

If the MOU is approved by Cotati and Rohnert Park, the intention is to have a joint signing ceremony at Sonoma State University on February 28, 2025.

Financial Considerations
The MOU requires some time commitment to continue to meet with Rohnert Park and SSU, but the agreement is non-binding, so there is no commitment of funding or time beyond the regular meetings.

This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment.
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Memorandum of Understanding
for the Strategic Partnership
between Sonoma State University,
the city of Rohnert Park, and the city of Cotati
Sonoma State University (SSU), the City of Rohnert Park (RP) and the City of Cotati, hereinafter called the Key Stakeholders, have been working collaboratively to develop a common understanding of one another’s organizations and to establish areas where there is mutual benefit in working together, supporting each other’s strategic aims, and optimally leveraging their combined activities.

The Key Stakeholders have interacted on many levels for years, but these activities had not previously been fully coordinated to align the respective strategic plans of the three entities for maximum impact. With an increased emphasis on the importance of place and the role of these organizations as civic institutions, this Memorandum of Understanding (MOU) formalizes the strategic relationship between the university and the cities.

The Key Stakeholders do not intend this MOU to be legally binding and do not intend that any agency or partnership relationship be created between the Key Stakeholders by this MOU. The purpose of this MOU is to embody a spirit of cooperation between the Key Stakeholders, based on a set of principles, to work together to raise the regional, national, and international profile of the parties and the Key Stakeholders with governments, businesses, and other key stakeholders to attract talent, money, and business and to positively impact the parties and benefit their common communities. Nothing in this MOU will seek to constrain broader activity that might evolve and expand during implementation.

The MOU embodies the overarching principles of diversity and inclusive growth, particularly in the context of economic recovery post-COVID-19 and a mutual leveling-up agenda, both of which are further described in this MOU by the following six objectives:

Objective 1: Economic Development
Identify opportunities for closer collaboration to encourage economic development.

How we will do this:
• Support the development of a wider innovation landscape. • Examples of activities may include -
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o Education and Training: Coding bootcamps and tech workshops for residents.

Collaborate to offer courses on emerging technologies and innovation management that may help city staff, local business, and community members. o Community Engagement: Organize periodic events focused on collective challenges like improving public safety or enhancing public transportation. Host public workshops to gather community input on upcoming projects and innovations.
o Public-Private Partnerships: Partner with tech companies to pilot new technologies such as autonomous public transportation or smart grids.

Collaborate with local businesses to support innovation through grants or tax incentives.
• Work together to catalyze the realization of key economic development. • Work together to propel and support grassroots startups and entrepreneurship. • Raise an enterprising and entrepreneurial culture supporting the development of incubator space for university student and staff spinouts. • Build sustainable mechanisms to foster stronger relationships between the University and local businesses to improve productivity through close working by the University Partnerships and Engagement Team with local chambers of commerce and the business community.
• Support inward investment activity through the use of existing strategic partnerships and demonstration of research excellence.
• Where possible, harness the purchasing power of the partner organizations to generate social value and local supply chain opportunities to assist with economic recovery.

Objective 2: Research
Leverage research expertise to improve the quality of life for the communities and people of the region through research that is collaborative, participative, and with a particular focus on:
• Transition to Sustainable Energy
• Anti-poverty
• Educational attainment
• Sports, physical activity, and well-being
• Inclusive growth
• Economic growth
• Data analysis and modeling to inform policymaking and delivery • Public health and inequalities
Objective 3: Culture and Heritage

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Work together to be a focal point in the North Bay for culture and heritage, working closely with a wide range of partner organizations to develop and promote the region.

How we will do this:
• Jointly commit to an inclusive cultural offering for the benefit of the communities we serve.
• Develop and support a tourism strategy that positively impacts the region. • Work together to support a coherent strategic provision of cultural facilities in the area.
• Align cultural and heritage offerings to research themes including, energy, educational attainment, digital technology, and well-being. • Jointly develop and support festivals and cultural events aligned with mutual research and collection areas.
• Promote sports, well-being, and physical activity
Objective 4: Place
Work together to build sustainable communities for residents and all users in the region and maximize the opportunities for the University’s activities to bring mutual benefits to our neighbors.

How we will do this:
• Place
o Work in partnership to develop sustainable communities that are complementary to the cities and their capacities .
• Community
o Wherever possible, local communities will have access to the University. o We will continue to support and develop volunteering in the wider community. o Work with communities to support the green environment, creating safe, sustainable, enjoyable spaces.
o Provide greater opportunities for local young people to gain a place at SSU. o Work to build considerate and safe neighborhoods.
o Continue to ensure a safe community for all.

Objective 5: Education and Skills
Work in collaboration with regional educational providers to ensure the needs of existing and prospective employers are clearly articulated to improve the ability for the learning and skills provision to meet this demand.

How we will do this:

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• Work with our communities and education providers to widen participation and diversity with respect to key educational qualifications that support regional skills demand and assist in pre-university admission.
• Prepare highly engaged, work-ready and creative-thinking graduates capable of fulfilling the opportunities that exist with regional employers, thereby supporting employment opportunities that retain our graduates in the region. • Share values and access knowledge and innovation through partnerships with employers, sector bodies, and other educational providers to identify the workforce skills needed to realize development of the economy and society in our region. • Work collaboratively with partners to create educational offerings that support lifelong and multigenerational learning needs across our communities.

Objective 6: Public Relations
Work together through strategic communications to raise the regional, national, and international profiles of Sonoma State University, the City of Rohnert Park, and the City of Cotati in the interests of and to the benefit of the region.

How we will do this:
• Work collaboratively with key stakeholders on the promotion of activities on a regional, national, and international footing, building on key messages and joint approaches. Examples might include city personnel and university staff working together to identify suitable location and placement of banners creating a welcoming atmosphere for the current students, incoming prospects, and their families. • Where appropriate and in the interests of the region, agree to a shared approach and key messages, noting that positions will not always be aligned.

Management of MOU Activity
This collaboration will be coordinated through a strategic management working group. The following representative from each agency will serve on the working group:

1. Cotati City Manager

2. Cotati City Manager Designee

3. Rohnert Park City Manager

4. Rohnert Park City Manager Designee

5. Vice President for Administration & Finance at Sonoma State University

6. Associate Vice President for Government Relations and Strategic Communications at Sonoma State University
The Key Stakeholders also agree that:
• This MOU will run for a recurring three-year term. Any of the participants may decide to not continue.
• Nothing in this MOU will be interpreted as a commitment of funds from any Key Stakeholder; and
• This MOU does not restrict, in any way, other arrangements that a Key Stakeholder might wish to develop independently.

Page 4 ends

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Signed by:

Mayor, City of Rohnert Park
Mayor, City of Cotati
President, Sonoma State University
Date:

Page 5 ends

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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: UPDATE ON LAWS AND POLICIES THAT REGULATE

SMALL-SCALE FOOD AND RETAIL BUSINESSES IN COTATI
Date: January 14, 2025
Written by: Autumn Buss, Associate Planner
Recommendation
It is recommended that the City Council receive a report on small-scale food and retail businesses.

This report will provide an overview of current laws and policies at the state and local level that regulate small-scale food and retail businesses, including microenterprise home kitchen operations, sidewalk vendors, cottage food operations, parklets, urban agriculture, and food trucks. Over the past several years there have been a number of regulatory changes that have impacted the way that these types of businesses operate in both the public and private spheres.

This report will also describe actions that the City may consider taking in the future to more effectively integrate these businesses into Cotati’s community fabric.

Microenterprise Home Kitchen Operations (MEHKOs)
MEHKOs are small-scale restaurants operated by a resident in a private home, established by State Assembly Bills 626 (2018) and 377 (2019). The intent of this legislation was to provide more home-based business opportunities to disadvantaged persons and those with limited access to capital, increase community access to healthy food, and increase food safety among existing MEHKOs. State law allows counties to “opt in” to the law to permit MEHKOs locally, and provides the health and safety standards for MEHKOs. On October 22, 2024, the County of Sonoma Board of Supervisors adopted an ordinance to permit MEHKOs in all jurisdictions and unincorporated areas of the county. Cities must comply with this ordinance, which will take effect January 1, 2025.

Under the new ordinance, MEHKOs must be allowed by-right in residential occupancies and 150 of 237
may not be further regulated by local zoning or building regulations. However, the City may require a business license and enforce its existing noise and nuisance standards in MEHKO operations. These include rules related to solid waste disposal, prohibition of polysterene products, loud and unruly gatherings, blocking streets or sidewalks, parking in permitted areas, outdoor lighting, and operating hours. In addition, each MEHKO will require an annual health permit from Sonoma County Environmental Health. See Attachment 1 for a summary of the MEHKO standards set by state law.

The County’s ordinance does not fully address responsibility for regulation and enforcement of MEHKOs within individual jurisdictions. However, Sonoma County Environmental Health plans to convene a working group of city staff early in 2025 to discuss these issues and determine an effective structure for communication and coordination between the County and cities.

Sidewalk Vending
State law created by SB 946 (2018) allows sidewalk vending of food and merchandise on public sidewalks and in parks, subject to certain restrictions. SB 972 (2022) clarified that Compact Mobile Food Operations, which conduct limited food preparation, are also protected as sidewalk vendors. Sidewalk vendors may make sales from a pushcart, stand, wagon, or other nonmotorized conveyance, or from their person, and they may be roaming or stationary. A permit from Sonoma County Environmental Health is required for many vendors selling prepared foods, but under state law, local jurisdictions have little latitude to regulate sidewalk vendors. Some of the standards that a city may enforce without adoption of a related ordinance include limited locational restrictions and caps on the total number of vendors in an area for health, safety, and welfare concerns. Attachment 2 is a summary handout of the regulations that are in effect in Cotati at this time.

Local jurisdictions do have the option to adopt an ordinance to further regulate sidewalk vendors, within significant limits. The ordinance may:
• Refine limits on operation within specific parts of the public right of way, in public parks, or designated neighborhoods or areas, if the restriction is directly related to objective health, safety, and welfare concerns
• Limit operating hours
• Require maintenance of sanitary conditions
• Require a sidewalk vending permit or valid business license • Require a California Department of Tax and Fee Administration seller’s permit • Allow a jurisdiction to cite, fine, or prosecute a sidewalk vendor for violation of regulations.

The City Council may choose to direct staff to pursue an ordinance in the future to further regulate sidewalk vendors.

Cottage Food
The California Homemade Food Act (AB 1616) of 2013 created a new category of food 151 of 237
enterprise in California called a cottage food operation, which allows the use of a home kitchen for processing food for sale to the public. The types of foods that a cottage food operation can sell are limited to “non-potentially hazardous foods,” which are foods that are unlikely to grow harmful bacteria or other toxic microorganisms at room temperature. This includes certain baked goods, candies, dried foods, extracts, certain jams and other preserves, nuts/nut butters, certain mustards and vinegars, honey, and powdered drink mixes. Cottage food operators require a permit from Sonoma County Environmental Health. Cottage food sales may occur directly, from the producer to the consumers at community events or from the home; or indirectly through shops, restaurants, or another third party.

State law requires that local jurisdictions allow a cottage food operation in any residential dwelling, either by 1) classifying it as a permitted use in residential zoning districts, or 2) providing for a nondiscretionary permitting process. Cottage food operations would most likely be considered a “Home Occupation,” a land use which is allowed by CMC Section 17.22.020 as a by-right, permitted use in all residential and mixed-use zoning districts. However, Cotati’s home occupation standards, set forth in CMC Section 17.42.080, were last updated in 2004, predating the state’s cottage food law. Therefore, cottage food is not referenced in that section or elsewhere in the Code. Section 17.42.080 provides sufficient standards to ensure that cottage food operations do not negatively impact neighboring uses. The City Council may wish to amend Section 17.42.080 to specifically add cottage food operations as an allowed home occupation use. The text of Section 17.42.080 can be found in Attachment 3.

Parklets
The City embraced parklets for outdoor dining during the Covid pandemic, and when the shortterm “tent” parklets were removed in 2023, prepared guidelines for the installation and maintenance of permanent parklets. One permanent parklet has been installed, at Flagship Taproom, on parking spaces in a privately owned lot. City staff are considering adding guidelines for temporary parklets that would allow businesses the opportunity to occasionally use public or private parking spaces for outdoor dining without installing an expensive permanent fixture or going through the Limited Term Permit process which is also costly. The City’s current Parklet and Outdoor Dining guidelines are included as Attachment 4.

Garden Stands and Produce Stands
With the adoption of its urban agriculture ordinance in 2022, the City approved garden stands as a permitted use in residential areas, allowing residents to sell produce, eggs, and cottage foods from their gardens at small temporary stands up to three days per week. Produce stands, which may be larger than garden stands and operate up to seven days per week, are allowed with a use permit in the Open Space-Recreation, Rural Residential, and Residential Very Low Density zoning districts.

Food Trucks
Cotati’s Code does not contain any references to food trucks, and currently food trucks are only allowed at an event with a limited term permit or on a private property with a restaurant with 152 of 237
which the food truck is affiliated. This is based on the staff interpretation that food trucks are classified as outdoor dining and addressed in the “Outdoor Displays and Sales” standards in CMC Section 17.42.130(E)(1), which states: “An outdoor dining area may be allowed accessory and incidental to a restaurant with an indoor eating area on the same site.” With the exception of minor amendments included in the urban agriculture ordinance of 2022, Section 17.42.130 was last updated in 2007.

Over the intervening years since 2007, food trucks have become increasingly popular across the U.S. as a tool to incubate small businesses, enliven street scenes, and expand the range of culinary offerings in a community. There is a common concern that food trucks compete with brick-and-mortar restaurants. However, “Food Truck Truth,” a 2022 study by the Institute for Justice, indicates otherwise. The study analyzed 12 years’ worth of data from counties across the U.S., which showed that not only do food trucks not harm restaurants, but that growth in the number of food trucks seems to correlate with growth in the number of restaurants. The study authors posit that food trucks may actually help restaurants, by doing the following:
• Functioning as incubator businesses for entrepreneurs who may go on to open restaurants • Primarily competing with fast food outlets, rather than all restaurants • Allowing brick-and-mortar restaurants to test new markets and products • Increasing foot traffic to an area, which can benefit restaurants • Stoking the fire of innovation and healthy competition The full study is available at: https://ij.org/report/food-truck-truth/.

In addition, the changes described above related to MEHKOs, sidewalk vending, cottage food operations, parklets, and garden/product stands have shifted the small-scale food and retail landscape such that food trucks may now be very complementary to other businesses of this type, particularly in relation to local economic development. For these reasons, the City may wish to consider updating its policies related to food trucks. This might include allowing food trucks on private properties without restaurants and/or in public parking areas. If the City wishes to allow food trucks in a greater range of situations, it can adopt standards to ensure that impacts to businesses and residents are minimized. In addition, all food trucks require a Mobile Food Facility Permit from the County of Sonoma Environmental Health Department.

Summary of Potential Future Actions
As described above, the following are potential future actions that the City might consider to better integrate small-scale food and retail businesses into the community:
• Adopt an ordinance creating additional standards for sidewalk vendors as allowed by state law
• Update CMC Section 17.42.080 to classify cottage food operations as home occupation businesses
• Adopt an ordinance allowing food trucks in a greater range of locations and setting standards for their operations.
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Attachment 1: Summary of MEHKO Standards
• A Microenterprise Home Kitchen (MEHKO) is a small-scale restaurant (dine-in or take-out) operated by a resident in a private home, established by State Assembly Bills 626 (2018) and 377 (2019). The intent of this legislation was to provide more home-based business opportunities to disadvantaged persons and those with limited access to capital, increase community access to healthy food, and increase food safety among existing MEHKOs. State law allows counties to “opt in” to the law to permit MEHKOs locally, and provides the health and safety standards for MEHKOs. • On October 22, 2024, the County of Sonoma Board of Supervisors adopted an ordinance in accordance with state law to permit MEHKOs in all jurisdictions and unincorporated areas of the county. Cities must comply with this ordinance, which will take effect January 1, 2025. • Under the new ordinance, MEHKOs must be allowed by-right in residential occupancies and may not be further regulated by local zoning or building regulations, although locations of MEHKOs must not conflict with the Cotati General Plan. Since all of the land use designations in the General Plan that allow residential also allow “associated neighborhood retail” or are commercial designations, conflict with the General Plan is not likely to be an impediment to permitting a MEHKO. • The City may require a business license and enforce its noise and nuisance standards in MEHKO operations. In addition, each MEHKO will require an annual health permit from Sonoma County Environmental Health, which will include confirmation of City business license and consistency with the General Plan. State law requires that EH be the primary point of contact for MEHKOs for permitting.
• Under the County ordinance and state law, MEHKOs will be subject to the following requirements:
o The operator must be a resident of the private home operating as a MEHKO and hold a food safety manager certification (obtainable through third-party accreditation organization).
o The MEHKO must be the primary residence (second homes, vacation homes, and motor homes do not qualify).
o If the residence is leased or rented, the property owner will be required to approve the use.
o No more than one employee may work in the facility, in addition to family and household members.
o Each individual working in the MEHKO must obtain a food handler card (obtainable through third-party accreditation organization).
o Food must be prepared, cooked, and served the same day. o Food preparation must occur in the kitchen of the residence with no auxiliary kitchens added.
o No outdoor signage or outdoor displays are allowed.
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o Sales will be limited to 30 meals/day or 90 meals/week with gross annual sales limited to $100,000 annually.
o Meals may be consumed on-site, picked up, or delivered by an employee, family member, or household member. Third-party delivery services, catering, resale, and sales from food trucks or carts are prohibited, although online sales are allowed and may be through a third-party intermediary.
o Only one MEHKO is allowed per site, and it cannot operate alongside a Cottage Food operation.
o Permits are non-transferrable.
o A MEHKOs may apply to the California Department of Alcohol Beverage Control (ABC) to provide alcoholic beverage service.
• Enforcement:
o Environmental Health may conduct one routine inspection per 12-month period.

Additional inspections will be scheduled in response to complaints or emergencies. o The City may enforce its existing noise and nuisance ordinances in relation to MEHKO operations.
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Sidewalk Vending in Cotati
State law (SB 946) now allows sidewalk vending of food and merchandise on public sidewalks and in parks, subject to certain restrictions. Sidewalk vendors may prepare food and make sales from a pushcart, stand, wagon, or other nonmotorized conveyance, or from their person, and they may be roaming or stationary.

In Cotati, the following rules apply to sidewalk vendors:
• Vendors may not block the sidewalk; they must maintain a minimum 4 feet clear passing space at all times.
• Stationary sidewalk vendors are prohibited in areas zoned exclusively for residential use (the Rural Residential (RR) and Residential Very Low Density (RVL) zones). • Vendors do not require permission from adjacent property owners or any other private entity to operate on public sidewalks and in public parks.
• Vendors selling prepared food (examples include hot dogs, tamales, shaved ice, fruit cups, pre-cooked corn, popcorn, roasted nuts, and churros) must have and display a current permit from Sonoma County Environmental Health.
• Vendors with less than 25 square feet of display space AND selling only prepackaged food (examples include chips and bottled water) or whole uncooked produce are not required to have health permits. • Vendors stopped at one location for over an hour must have access to a permanently installed restroom within 200 feet.
• Sidewalk vending of alcoholic beverages, cannabis products, tobacco products, or other legally controlled substances is prohibited.
• Sidewalk vendors are required to have and display a Cotati business license. • Sidewalk vendors shall maintain a clean and trash-free 10-foot radius around their stand. • When departing a location used for vending the sidewalk vendor shall remove all trash and debris from the location.
• Sidewalk vendors shall immediately clean up any food, grease, or other fluid or item related to their vending activities that falls onto the sidewalk or other public property. • Vendors must comply with the City of Cotati Noise Ordinance. • Vendors may not operate in the following manner or locations:
oIn any area that serves to provide ADA access
oIn any area blocking access to a business, residence, public facility or street furniture, bike racks, etc. oWithin 100 feet of the Cotati Farmer’s market (when operating) or other City approved events oIn any City park outside of the posted open hours of the park, or if the park has no posted hours, between the hours of 8:00pm and 9:00am
Questions?
Contact Noah Housh, Community Development Director, City of Cotati [email protected] 707-665-3636
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EnvironmentalHealth 625 5th Street, Santa Rosa,CA95404707-565-6565 [email protected] https://sonomacounty.ca.gov/Health/Environmental-Health-and-Safety/ Compact Mobile Food Operations
On September 23, 2022, Governor Newsom signed SB 972, a bill that modifies the California Retail Food Code (CRFC) and allows some sidewalk food vendors to obtain public health permits.

The new law established a new retail food facility, among other changes, and is effective on January 1, 2023.

Compact Mobile Food Operation (CMFO) in section 113831 of the CRFC is defined as a “mobile food facility that operates from an individual or from a push cart, stand, display, pedal-driven cart, wagon, showcase, rack, or other nonmotorized conveyance.”
A CMFO may have non-prepackaged food and conduct limited food preparation with potentially hazardous foods and non-potentially hazardous foods. Examples of menu items that easily fit within limited food preparation include but are not limited to: hot dogs, shaved ice, roasted nuts, popcorn, churros, fruit cups, precooked corn, and tamales. The menu that can be prepared from a CMFO depends on the equipment present on the CMFO.

Before operation begins, a CMFO will need the following:
• Health permit required.
• Commissary which can either be a permitted food facility or a permitted Cottage Food Operation (CFO) Class B. A CFO can serve as a commissary for a maximum of 2 CMFO’s with endorsement from Environmental Health.
• Handwashing is required if there is handling of open food on the CMFO. • Warewashing is required if there is handling of raw meats, raw poultry, or raw fish on the CMFO.
• Mechanical refrigeration is required for cold holding potentially hazardous foods at or below 41°F. Hot-holding unit is required for hot holding potentially hazardous foods at or above 135°F.
• Food handler cards required.
• Potentially hazardous food prepared at an approved facility and served from a CMFO shall be destroyed at the end of the operating day.
• Restroom access if parked at one location for more than 1 hour. • Routine inspection conducted annually.

Exemptions: A health permit and an inspection may not apply for CMFOs that have less than 25 square feet of display space AND sell only non-potentially hazardous prepackaged food or whole uncooked produce.

For more information, please contact Sonoma County Environmental Health at (707) 565- 6565 or visit us at: https://sonomacounty.ca.gov/Health/Environmental-Health-and-Safety/ 157 of 237
Cotati Municipal Code Page 1/2
The Cotati Municipal Code is current through Ordinance 926, passed July 9, 2024.

Attachment 3

17.42.080 Home occupations.

The following standards for home occupations are intended to provide reasonable opportunities for employment within the home, while avoiding changes to the residential character of a dwelling that accommodates a home occupation, or the surrounding neighborhood, where allowed by Chapter 17.22 (Allowable Land Uses) of this title:

A. Business License Required. A home occupation shall require a city business license.

B. Limitations on Use. The following are examples of business activities that may be approved as home occupations, and uses that are prohibited as home occupations:

1. Uses Allowed as Home Occupations. The following and other uses determined by the director to be similar may be approved by the director in compliance with this section:
a. Art and craft work (ceramics, painting, photography, sculpture, etc.); b. Office-only uses, including an office for an architect, attorney, consultant, counselor, doctor, insurance agent, planner, tutor, writer, and electronic commerce; c. Personal trainers and licensed massage therapy and physical therapy; and d. Tailors, sewing.

2. Uses Prohibited as Home Occupations. The following are examples of business activities that are not incidental to or compatible with residential activities, and are, therefore, prohibited as home occupations:
a. Adult entertainment activities/businesses;
b. Animal hospitals and boarding facilities;
c. Auto and other vehicle sales, repair and service (body or mechanical), painting, storage, or upholstery, or the repair, reconditioning, servicing, or manufacture of any vehicle engine, or of any motor vehicle, including automobiles, boats, motorcycles, or trucks;
d. Commercial cabinet or furniture making, and similar uses; e. Contractor’s and other storage yards;
f. Dismantling, junk, or scrap yards;
g. Fitness/health facilities, except those allowed under subsection (B)(1) of this section; h. Medical clinics and laboratories;
i. On-site sales, except that mail order businesses may be allowed where there is no stock-in-trade on the site;
j. Personal services as defined in Article 9 (Glossary), except those allowed under subsection (B)(1) of this section;
k. Transportation services, including ambulance, taxi, limousine, tow truck, etc.; l. Uses which require explosives or highly combustible or toxic materials; m. Welding and machine shop operations;
n. Wood cutting businesses; or
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Cotati Municipal Code Page 2/2
The Cotati Municipal Code is current through Ordinance 926, passed July 9, 2024. o. Other use the director determines to be similar to those listed above.

C. Operating Standards. Home occupations shall comply with all of the following operating standards:

1. Accessory Use. The home occupation shall be clearly secondary to the full-time use of the property as a residence.

2. Location of Home Occupation Activities.
a. RR Zoning District. Allowed home occupation activities may be conducted within an approved accessory structure in the RR zoning district, provided that at least two covered parking spaces are continually maintained.
b. Other Zones. All home occupation activities shall be confined completely to one room within the primary dwelling, which shall not occupy more than twenty-five percent of the gross floor area of the ground level floor. Garages or other enclosed accessory structures shall not be used for home occupation purposes, except for the storage of incidental office supplies, and only if two covered parking spaces are continually maintained. Horticulture activities may be conducted outdoors, but only within the rear one-third of the site.

3. Visibility. The use shall not require any exterior modification to the structure not customarily found in a dwelling, nor shall the home occupation activity be visible from a public right-of-way, or from neighboring residential properties.

4. Signs. There shall be no signs, other than one name plate, not exceeding one square foot in area, and only if attached flush to a wall of the structure.

5. Safety. Activities conducted and equipment or material used shall not change the fire safety or occupancy classifications of the premises. The use shall not employ the storage of explosive, flammable, or hazardous materials beyond those normally associated with a residential use.

6. Off-Site Effects. No home occupation activity shall create dust, electrical interference, fumes, gas, glare, light, noise, odor, smoke, toxic/hazardous materials, vibration, or other hazards or nuisances as determined by the director.

7. Outdoor Display or Storage. There shall be no window display or outdoor storage or display of equipment, materials, or supplies associated with the home occupation.

8. Employees. A home occupation shall have no on-site employees other than full-time residents of the dwelling.

9. Client/Customer Visits. The home occupation shall be operated so as to not require more than twelve vehicle trips per day of clients, customers, and/or visitors to the residence. On-site presence of clients or customers shall be limited to one client or family at a time, and only between the hours of nine a.m. and eight p.m.

10. Deliveries. The home occupation shall not involve the use of commercial vehicles for delivery of materials to or from the premises in a manner different from normal residential usage, except for FedEx, UPS, or USPS-type home pick-ups and deliveries.

11. Motor Vehicles. The motor vehicles used or kept on the premises, except residents’ passenger vehicles, shall comply with the requirements of Section 17.36.130 (Commercial vehicles on private property) of this title.

12. Utility Service Modifications. No utility service to the dwelling shall be modified solely to accommodate a home occupation, other than as required for normal residential use. (Ord. 766 § 2 Exh. A (part), 2004). 159 of 237
Parklet and Outdoor Dining Standards
1 A parklet is a semi-permanent installation to allow outdoor dining on parking spaces, which maybe be public or private. Outdoor dining refers to other situations including sidewalks, plazas, or other open areas, and can also be located on public or private property.

Standards for parklets and outdoor dining are divided into three sections below: Those applicable to both parklets and outdoor dining, applicable to outdoor dining only, and applicable to parklets only. For more information, contact the Community Development Department at 707-665-3636.

A. Standards Applicable to Both Parklets and Outdoor Dining General

1. All installations must receive City evaluation and approval for Planning/Zoning issues, design, accessibility/ADA compliance, and traffic safety, and from the Police Department and Fire Marshall. A Minor Use Permit is required if the installation will abut a residential use.

2. All installations shall require a Building Permit, unless the Community Development Director determines that this requirement may be waived.

3. Any installation on public property will require the subject business to enter into a License Agreement with the City, liability insurance to meet City’s standards, and, in the case of a parklet, payment of an annual fee of $1 per square foot of public property occupied.

Licensee is responsible for the installation, maintenance, and upon termination of License, removal of parklet/outdoor dining and return of the space to its prior condition or better.

4. The property owner’s written permission is required for private property installations.

Design and Building

5. Installations on public property must be located directly in front of the subject business, and the linear space allocated shall generally not exceed the length of the subject business’ street frontage.

6. Furnishings, fencing, railing, and other components shall be constructed primarily of finished wood or metal. No plastic furnishings shall be allowed without City approval.

7. No business names, logos, or advertising shall be allowed on furnishings, umbrellas, fencing, lighting, barricades, diverters, planters, or other components.

8. Any signs proposed will require a Sign Permit.
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2 9. Installations shall not block visibility of nearby businesses, encroach by more than 1/3 into street tree canopies, or block driveways or utilities.

10. No element of installations on public property may penetrate the street or sidewalk surface.

11. Battery- and solar-powered lights are allowed.

12. Electricity may be extended to the installation, with City approval. In general, power cords will be limited to one, and must be run overhead.

13. Gas-powered heating devices may be proposed, but will require City approval. Propane heaters must have a minimum 5’ clearance from flammable materials, and shall not be placed underneath canopies, awnings, umbrellas, or trees. Electric heaters may be used per manufacturer’s safety instructions, if electricity is available.

Safety and Accessibility

14. Any installation must preserve a minimum 4’ unobstructed path of travel along sidewalks.

15. All outdoor dining and parklets must be maintained in a clean, sanitary condition.

16. No chemicals or hazardous substances shall be used in the maintenance of parklets or outdoor dining in such a way that they might run off into the street, gutter, and/or storm drains.

17. The City is not responsible for damage to parklets or outdoor dining from vehicles, routine City maintenance in the public right-of-way, or impacts due to emergency repairs to City utilities and/or street features.

18. Any tables, seats, counters, drink rails, and other amenity provided must include at least one each that is of an accessible/ADA-compliant design.

B. Standards Applicable to Outdoor Dining (Non-Parklet) Only

19. All outdoor dining shall provide a minimum clearance of 5’ around fire hydrants, 3’ around fire department connections on buildings, 2’ from driveways, and 10’ from bus stops, and shall not obstruct curb returns or curb ramps.

20. On public property, market-style shade umbrellas may be used and shall be made of canvas or canvas-like material. A minimum vertical clearance of 7’ is required under umbrellas; maximum height umbrellas of is 9’. Umbrellas must be stored in the closed position during non-operating hours.

21. On private property, semi-permanent covering, trellising, pergolas, and canvas shade cloths or umbrellas are allowed and shall be anchored consistent with manufacturer’s guidelines to withstand windloads, and in a manner acceptable to the City. Reasonable height of roofing/covering and supporting posts shall be as approved by the City, generally a minimum of 7’ and maximum of 10’.
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3 C. Standards Applicable to Parklets Only
General

22. Parklets may only be located on streets with existing on-street parking spaces.

23. Parklets proposed for streets with speed limits of 25 or 30mph will require additional City review; parklets are prohibited on streets with speed limits of 35mph or more.

24. A maximum of two public parking spaces, or three private lot parking spaces, may be occupied by a parklet. Accessible/ADA parking spaces and loading zones may not be used for parklets.

25. A parking evaluation will be performed by the City for parklets proposed on private property to ensure that removal of parking will not adversely impact neighboring businesses or residents.

Safety and Accessibility

26. Parklets shall be located such that the entire parklet area maintains the following clearances:
a. 20’ from an intersection from the approaching direction b. 10’ from an intersection from the exiting direction
c. 10’ from bus stops
d. 5’ from fire hydrants or other fire department connections e. 2’ from any active driveway
f. Access to public utilities shall not be obstructed.
g. Parklets located within 35’ of street intersections may be prohibited or limited in height and area, at the City’s discretion.

27. Parklets shall include minimum safety buffers as follows: 4’ from adjacent parallel parking spaces; 2’ from adjacent diagonal parking spaces or perpendicular parking spaces; 2’ from traffic lanes; and 1’ from bike lanes. Safety buffers will be included in the total parklet footprint area allocated to the business.

28. Traffic safety elements shall be installed per City requirements, at applicant’s expense, and must be located within the total parklet footprint area allocated to the business. a. Traffic barricades or their equivalent will be required on all non-sidewalk sides of a parklet. Potential barricades may include steel stock tank planters, heavy wood planter boxes, or similar objects.
b. Wheel stops will be required for parklets occupying parallel parking spaces. c. Edges and corners of parklets should be marked with yellow high-intensity retroreflective tape or reflectors to be visible to drivers at night. d. The City may require additional safety measures at its discretion.

29. Each parklet shall include a readily visible address for emergency responders. 162 of 237
4 Design and Building

30. Parklets shall be delineated by open fencing or other approved barrier material of 30” to 42” high. Intermittently-placed posts exceeding 42” are allowed to support covering, but should not block clear visibility through the parklet. Fully transparent panels above 42” high to block the wind may be considered.

31. If used, umbrellas shall be made of canvas or canvas-like material, and shall be stored in the closed position when the subject business is closed.

32. Semi-permanent covering, trellising, pergolas, and canvas shade cloths are allowed and shall be anchored consistent with manufacturer’s guidelines to withstand windloads, and in a manner acceptable to the City. Reasonable height of roofing/covering and supporting posts shall be as approved by the City, generally a minimum vertical clearance of 7’ and a maximum height of 10’. Coverings shall not extend over a public sidewalk.

33. Parklets adjacent to a sidewalk/curb must have solid flooring installed to create a stable, smooth, slip-resistant ADA-compliant raised platform of less than 2% slope. The flooring must be flush with the sidewalk/curb, with no more than ½” horizontal gap and no more than 1/4” vertical gap or level change.

34. Parklet flooring must be designed and constructed to avoid water pooling underneath, allow regular cleaning underneath, and avoid impeding curbline drainage. A minimum 6” by 6” of clear gutter space must be provided along the entire length of the platform, and should be maintained so that gutter remains unblocked, including regular trash removal.

The rest of the flooring platform shall be designed to prevent debris and trash from going underneath.

Maintenance

35. The area underneath the parklet flooring platform and the adjacent gutter shall be cleaned out weekly, preferably by sweeping or blowing. Trash shall not be allowed to accumulate under or adjacent to the parklet, or to enter any adjacent storm drains.

36. Buffer areas shall be maintained and kept clear of trash and obstructions such as garbage bins, bicycles, etc.

37. Periodically, the City will need to maintain the road surface and may require the operators of parklets on public property to remove the installation for that operation.

Updated April 17, 2023
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City Council
Update on Regulations Related
to Small-Scale Food and
Retail Businesses
Community Development
Department
January 14, 2025 164 of 237
Small-Scale Food and Retail Businesses
 Microenterprise Home Kitchen Operations
(MEHKOs)
 Sidewalk vendors
 Cottage food operations
 Parklets
 Urban agriculture
 Food trucks
 Overview of current laws and policies at
state and local level
 Opportunities for Cotati 165 of 237
MEHKOs
 Restaurants operated in a home by the
resident
 Limited to 30 meals/day or 90 meals/week
 Allowed by state law, little opportunity for
local regulation
 Goals: Create opportunities for those with
limited access to capital; healthy food
access; food safety among existing MEHKOs
 County of Sonoma has “opted in” and as
of Jan 1 all cities must comply
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MEHKOs
 By-right in residential occupancies; no local zoning or building regulation allowed
 City may require business license and enforce noise
and nuisance standards:
 Solid waste disposal, polysterene ban, loud/unruly
gatherings, blocking streets/sidewalks, parking in
unpermitted areas, operating hours, outdoor
lighting
 All MEHKOs require annual health permit from
Sonoma County Environmental Health
 County will convene working group with cities in early 2025 to determine regulation and enforcement details 167 of 237 Sidewalk Vendors
 State law (2022) allows mobile vending on
sidewalks and in public parks
 Includes “Compact Mobile Food Operations”
with limited food preparation
 Pushcarts, wagons, stands, etc—must be
non-motorized
 May be roaming or stationary
 Health permit required for food preparation/sales
 Limited local regulation allowed:
 No blocking sidewalks, building access, etc;
no stationary vendors in RR or RVL; adjacent
property owner permission not needed 168 of 237
Sidewalk Vendors
 State law allows City to adopt an ordinance
to further regulate sidewalk vendors:
Further limit operation in public right of way,
parks, and designated areas or neighborhoods
Limit operating hours
Require maintenance of sanitary conditions
Cap number of vendors
Require sidewalk vending permit or
business license
Allow City to cite, fine, or prosecute
for violation of regulations 169 of 237
Cottage Food Operations
 California Homemade Food Act (2013) allows use of
home kitchen for processing food for public sale
 “Non-potentially” hazardous foods: Baked goods,
candies, dried foods, jams/preserves, etc.
 Sales from the home, at events, to
shops/restaurants
 Requires permit from Sonoma County
Environmental Health
 Minor code update needed to add CFO to
“Home Occupation” uses in CMC
 Home Occupation standards are adequate to
prevent CFO impact on neighbors 170 of 237
Cotati-Specific Support for Small-Scale Food
Businesses
 Parklets: Restaurants allowed to use
adjacent private or public parking for
outdoor dining
 Garden Stands: Small temporary stands
allowing residents to sell produce, eggs,
and cottage foods from their gardens
(3 days/week)
 Produce Stands: Larger stands, require a
use permit, OSR/RR/RVL districts only, up
to 7 days/week
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Food Trucks
 Not specifically mentioned in CMC
Staff interpretation that food trucks
are “outdoor dining”
This allows food trucks only on
properties with an affiliated
restaurant
 Food trucks have grown in popularity
over past decade
 Concern of competition with
restaurants 172 of 237
Food Trucks
 “Food Truck Truth” study
 Food trucks primarily compete with fast
food outlets & may actually support
restaurants by:
• Functioning as incubator businesses
• Allowing restaurants to test new markets
and products
• Increasing foot traffic to an area
• Stoking the fire of innovation and healthy
competition 173 of 237
Food Trucks—Time for New Policies?
 California’s and Cotati’s small-scale food
and retail business landscape has changed
 Food trucks may be an economic
development opportunity
 A food truck ordinance could:
Allow food trucks on any commercial
property
Allow food trucks in public parking areas
Adopt standards to minimize impacts
174 of 237
Potential Future Actions
 Adopt an ordinance to further
regulate sidewalk vendors
 Update Home Occupation
standards to include cottage food
operations
 Adopt an ordinance allowing food
trucks in greater range of
locations and setting operational
standards
175 of 237
Questions?
176 of 237
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: DISCUSSION AND BACKGROUND ON THE RANCHO

CORDOVA COMMUNITY COUNCIL
Date: January 14, 2025
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council receive a staff report and discuss the item. No action will be taken. The intent of this item is to provide an overview and common understanding of the Community Council for possible further discussion during Strategic Planning.

Background
According to the Rancho Cordova Community Council (Community Council) website, “The Cordova Community Council was founded in 1959 as an “organization of organizations,” a forum for citizens to meet, dream about the future and plan community celebrations like fireworks on the Fourth of July....We're a curator of the community calendar and champion of our wonderful city, twice named an “All-America City” by the National Civic League....The Cordova Community Council Foundation is recognized by the federal government as a 501 (c) 3 public benefit non-profit organization. We are headquartered within Rancho Cordova City Hall.”
The City of Rancho Cordova was subsequently incorporated in 2003 with the Community Council already hosting several popular community events. To ensure the continuation of certain events and to provide more stability with personnel (from what had largely been a volunteer organization over the prior 44 years), Rancho Cordova provided initial annual funding of $150,000 per year. Over the subsequent 21 years, the annual City contribution has grown to $1 million per year today through a multi-year agreement. This is intended to fully fund the staffing of the Community Council as well as the various recurring events and programs that Rancho Cordova has contracted for. Additionally, the Community Council also applies separately for grants from Rancho Cordova’s Measure H sales tax. This is primarily for one177 of 237 time expenses or to try out new programs and events. The current total budget of the Community Council is $2.7 million, with $1 million coming from Rancho Cordova and the other $1.7 million coming from other sources.

The Community Council has an eleven (11) member Board of Directors. Four (4) officers are listed on the website, which consist of a City Councilmember, a member of the “Cordova Planning Advisory Council”, a member from the local private water utility (Golden State Water), and a member from Dignity Health. The other seven (7) members of Board of Directors appear to represent various private businesses or individuals, with the exception of one City representative from the City Manager’s office. The funding agreement with Rancho Cordova mandates that at least one (1) seat on the Board of Directors is held by a City representative.

Staff of the Community Council include 8 staff, 7 full-time and 1 part-time. This consists of the Executive Director, 3 event specialists, 1 MACC Event Coordinator/Curator, 1 Director Rancho Cordova Athletic Association, 1 Event Engineer and Facility Manager, and 1 Event Support.

The programs run or facilitated by the Community Council includes:

The MACC - Mills Station Arts & Culture Center
The MACC is the place for art in Rancho Cordova. In its 8th year, it includes exhibits, spotlight artists, concerts, art workshops and art talks.

Art at City Hall
The Cordova Community Council, with the support of local artists, helped launch arts programs in Rancho Cordova. If you live or work in Rancho Cordova, you can participate in any of the juried City Hall shows for free. Non-residents can still join by becoming a member of the local nonprofit arts group, Rancho Cordova Arts (RC Arts).

Each Art@CityHall exhibition is displayed for about three months, with shows rotating quarterly. Three of these shows are themed, and every show is juried and judged by an external juror from the Sacramento arts community.

Living the Arts
This includes support of a variety of arts initiatives, including Rancho Cordova Arts, Rancho Cordova River City Concert Band, Symphony d”Oro, Swing Collective, Rise up Theatre Company, and other non-profits that support the arts. Rancho Cordova separately provides funding to the River City Concert Band and the Symphony, but the Community Council provides overall facilitation.

Rancho Cordova Athletic Association
The Rancho Cordova Athletic Association (RCAA) was formed in 2013 to collaborate and support various youth sports leagues. The focus is on the free or low-cost leagues that are accessible to the entire community, not the pay to play leagues.

Community Volunteer Awards
Each year, the council recognizes outstanding contributions to the community in various 178 of 237
categories ranging from business to faith leadership. The prestigious "Rancho Cordovan of the Year" award can honor an exceptional contribution to the community during the year or over a lifetime.

Digital Grapevine Project
The Digital Grapevine Project brings alive Rancho Cordova history as seen through the pages of The Grapevine Independent, the longstanding hometown newspaper of our city.

Rent the Mine Shaft
The Mine Shaft, located at 2300 Mine Shaft Lane in the City of Rancho Cordova, is a location for holding outdoor non-profit events.

Various Events
The Community Council also holds a variety of events throughout the year, including monthly luncheons, observance of several national holidays with various events, including the annual tree lighting and 4th of July fireworks show. They also hold other various events such as a haunted house around Halloween, movies in the park, Kids Day in the Park, and Friday Night Concerts.

Analysis/Discussion
As a requirement of the Rancho Cordova grant agreement, the Community Council is required to provide Rancho Cordova with quarterly updates as well as quarterly financial updates. Since the Community Council is well-established as a 501(c)(3) non-profit, it can also act as a fiscal agent for new or less established community non-profits.

Rancho Cordova is also overlaid with a Parks and Recreation District that includes Rancho Cordova but extends outside the limits in some areas. The Parks and Recreation District owns and operates the parks in Rancho Cordova and runs various park and recreation programs.

Rancho Cordova has contributed to improve the public swimming pools, but also separately operates a youth center as well as the various events run by the Cordova Community Council with City funding.

Other Examples
While the Cordova Community Council has gradually evolved into more expansive responsibilities, there are other examples closer to home. Within Sonoma County, there are several 501(c)(3) organizations that have either been established by cities or work in partnership with cities to promote certain community objectives. The following is an incomplete sample of these types of organizations.

Rohnert Park
Initially formed in 2008, the City of Rohnert Park has a Rohnert Park Foundation (https://www.rpcity.org/city_hall/commissions_committees_boards/city_of_rohnert_park_found ation), was established by and is run directly by the City as a separate 501(c)(3), however the Board is the City Council and the staff are City staff. This captive non-profit is primarily funded by Casino Mitigation Funds. The City then uses the funding for community grants and to pay for fee waivers requested by various groups. The City also has Performing Arts Donation and 179 of 237
Endowment funds, although these are not separate 501c3 organizations.

Windsor
Coming out of the budget cuts in 2012, an independent group, in coordination with the Town, started the Windsor Parks and Recreation Foundation, which is a 501(c)(3) organization (https://www.people4parkswindsor.org/ourprojects). Intending to model itself along the lines of the San Carlos Parks and Recreation Foundation, this group was initially formed as a foundation with the goal of raising significant funds for park projects. The initial project planned was the new playground on the Town Green. While funds were raised to partially fund this project, the original Board transitioned from a fundraising focus to a community events volunteer focus.

Today, they are able to receive funds for park and art programs but are primarily focused on efforts such as running the Charlie Brown Christmas Tree program in the Town Green, the Town mural project and the Windsor Pride Festival in 2024.

The Town of Windsor has contributed funds to assist in holding events, but there is no regular funding from the Town.

Sonoma County Parks Foundation
The Sonoma County Parks Foundation (https://www.sonomacountyparksfoundation.org/) was established in 1998 as a 501(c)(3) nonprofit organization. The foundation's mission is to:

Raise money for park programs and services, Foster partnerships, Advocate on behalf of the parks, Support the development of environmental education programs, Fund natural resources projects, Provide financial support to develop new parks and trails, and Host community events raises funds, fosters partnerships and advocates on behalf of Sonoma County Regional Parks.

Today, this is an independent 501(c)(3) nonprofit that supports programs and projects at 60+ Sonoma County parks and trails.

When fully appointed, the board of directors consists of 19 members. The Sonoma County Board of Supervisors appoints 10 members, and the Parks Foundation board appoints nine. Board members raise funds for Regional Parks’ projects, serve as parks ambassadors in the community, and oversee the staff and budget of the Parks Foundation. The organization is run by an executive director and 3 staff.

Other
While there may be other examples of 501(c)(3) organizations that work as an extension of a city in Sonoma County to achieve common community goals, staff are not currently aware of them.

There are various partner organizations that may loosely coordinate, such as the Boys and Girls Clubs, Laguna Foundation, Sonoma Ecology Center, Redwood Empire Food Bank, various community centers, etc.

Financial Considerations
Rancho Cordova is a town of approximately 83,000 residents with a General Fund budget of $79.6 million (FY 24-25). Rancho Cordova also has two 1/2-cent special sales tax measures (Measure H and Measure R, aka the Community Enhancement & Investment Fund). Although these are unrestricted General Fund, they are tracked in a different fund. In FY 24-25, each are 180 of 237
estimated to produce $12.5 million annually ($25 million total), pushing the total unrestricted funding for the City to $104.9 million. As a point of reference, in Fiscal Year 24-25, the City of Cotati has approximately $10.5 million in General Fund revenue.

Rancho Cordova does not have its own police, fire, park and recreation, water, or sewer services - each of these are either contract, special district, or privatized. Aside from land use authority, and economic development, its primary in-house services are public works (streets and storm drains).

As mentioned earlier, the Cordova Community Council has a current year budget of $2.7 million, with $1 million coming from Rancho Cordova (Measure H). According to those involved, approximately $500,000 of the other $1.7 million comes from the haunted house, a small amount comes from memberships, with the remaining funding coming from corporate sponsorships or 1-time funds. The City of Rancho Cordova provides no-cost space to the Community Council and the Chamber of Commerce at their City Hall.

The Chamber of Commerce also receives approximately $600,000 per year from Rancho Cordova to support existing businesses through training and other retention programs.

Separately, Rancho Cordova also has an Economic Development Department, which is focused on business attraction and acting as an ombudsman for the permitting process.

The $25 million ”Community Enhancement & Investment Fund”, primarily consisting of revenue from Measure H and R, are allocated as follows for FY 24-25:

Community Enhancement & Investment Fund (FY 24-25)
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Community Grants are budgeted at $3.5M, which is the primary source of funding for the programs described in this report. Community/Economic Development is budgeted at $3.7M, which is used for business retention and attraction, as also described above.

Neighborhood/Corridor Revitalization is budgeted at slightly under $1M, which is used for various beautification projects.

This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment.
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Dare to Share
Building Vibrant Communities: Leveraging
Partnerships for Fun and Engagement
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Interactive
Polling
Who do you partner with in
your community?
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David M. Sander, Ph.D.,
Mayor/City of Rancho
Cordova
Shelly Blanchard, Executive
Director/Cordova
Community Council
Micah Runner, City
Manager/City of Rancho
Cordova
Diann Rogers, CEO &
President/Rancho Cordova
Area Chamber of Commerce
Panelists 185 of 237
Partnerships
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Why Partnerships?
Shared Vision
Shared Trust
Shared Power
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Case Study
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Explore Rancho Cordova
Goal: Help new residents of Rancho Cordova feel welcome and connected.

Rancho Cordova Area Chamber
• Identified a need
• Presented that the Chamber was
the ideal facilitator
• Demonstrated the program
supported the City's values
• Program nexus between business
and community
City of Rancho Cordova
• One of the first programs to
receive Community Enhancement
funding from the City
• Expanded the opportunity
to connect and communicate
with residents
• Provided contact information of
new residents
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Welcome Wagon on steroids!
Results
One decade later, new Residents have received:
9,000 welcome to our city letters from the Mayor
along with a welcome gift
4,500 welcome bags delivered filled with resources,
invitations, swag, calendars, and more!
300 fruit trees gifted to new homeowners, "Planting
Roots in Rancho Cordova"
26 Welcome receptions at different locations
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Bonus Benefits
Event for ESL learners
Rancho Cordova Newcomers
Club Communication during
the pandemic Engagement
with local government
Lessons Learned
Value of in-person
connections Importance of
materials for non-Englishspeakers
Unexpected partners
Exponential value – a shared
start, mutual needs
Kids are new residents too! -
Our coloring book
People still like maps!
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Case Study
In partnership with the Sacramento Asian Chamber of Commerce “Learning from Experts, Connecting with Others”
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mbark Minority Business Assistance & Recovery Kickstart Goal: Address needs of small and entrepreneurial businesses Rancho Cordova Area Chamber
• Meet Challenge observed by the City’s Economic
Development Department and the Chamber
• Those passionate about a business idea need
tools to get started
• Engage small and minority-owned business
community
• Sacramento Asian Chamber model
• 10 weeks, once per week, 90 minutes, evenings,
two “consulting” modules
City of Rancho Cordova
• City Council Members
• City of Rancho Cordova
Economic Development Department
• Rancho Cordova Area Chamber members
& staffSacramento Asian Chamber
of Commerce
• A dozen subject-matter experts
• Local businesses
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• Effective Business Planning
• Branding and Marketing
• Personal and Business Credit
• Operating Within Your Jurisdiction
• Strategies for E-Commerce, Web
and Social Media
• Financial Basics
• Funding Options for Small Business
• $1,500 Stipend Upon Completion
What was taught
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Minority Business Assistance
& Recovery Kickstart
• Lessons Learned
• Quick Changes
• What's Next
• Successes
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Case Study
Rancho Cordova
Community Events
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Partners are everything.

So, pick some good ones. 198 of 237
We help people fall in love with their city.

We strive for SPECTACULAR.
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• Convene leaders of community
groups
• Advocate for community
investment
• Foster collaboration and group
decision-making
• Curate community priorities
• Provide professional management
and creative energy to execute
and provide on-going stability
Cordova Community Council
Rancho Cordova Special Events
Goal: Help people fall in love with their city through great events City of Rancho Cordova
• Facilitate alignment with citywide
goals
• Broker relationships with other
governmental entities as needed
• Catalyze success through funding
or other technical support
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Results:

More passion,
more fun!
• Much of the work is carried out
by volunteers which stretches
dollars, saves resources, provides
service opportunities and builds
community
• 170 event days per year
• Non-governmental groups will
try things government will not
• Example: To celebrate a city
milestone, Cordova
Community Council produced
a Lip Dub video 201 of 237
Case Study
Rancho Cordova Athletic Association
Improve Facilities
Improve the Culture to The Rancho Cordova Way
Remove financial barriers
Tell our story
Honor and Enshrine 202 of 237
• Convene leaders of youth leagues
• Advocate for community
investment by the city and others
• Foster collaboration and group
decision-making
• Negotiate community priorities
among youth sports leagues
• Connect youth sports with high
school athletics
Cordova Community Council
Rancho Cordova Athletic Association
Goal: Increase play 5% year over year for 5 years
City of Rancho Cordova
• Facilitate alignment with citywide
goals
• Broker relationships with other
governmental entities as needed
• Catalyze success through funding
or other technical support
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Improve
Facilities
• League leaders meet monthly
to plan for improvements
across the city
• Present city with annual plan
for funding
• Leverage volunteer power for
greater impact
• Partner with other
governmental agencies to
coordinate growth and
improvements
• RESULT: New Girls Softball
facility built in partnership
with local school district 204 of 237
The
RANCHO

CORDOVA
WAY
• Improve the
Culture
• Better
Athletes,
Better People
• The Rancho
Cordova Way
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What is the
‘Rancho
Cordova Way?’
Remember, this is only a game
Accept the decisions of the
Umpire/Officials
No tolerance for bullying, insults, foul
language
Congratulate the other team after
each game
Help maintain our equipment and
fields
Obey the rules of the game and chase
greatness
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Remove
Financial
Barriers
• Provide fee
assistance
• Serve2Save
• Boosting
participation in all
leagues from
between 9 and 27
percent exceeding
our 5 percent annual
growth goal
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Tell our story
• Make sure community
knows about play
opportunities
• RCAA Street Team visits
to Back to School Nights
and Parent Night
activities
• Participate at
community events
• Website, signage and
social media
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Honor and
Enshrine
Annual inductions into the
Rancho Cordova Sports
Hall of Fame
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Results
• Volatile and weak leagues have
been stabilized
• New leagues have been
established
• MOU reached with local school
district to assure priority to local
recreation leagues at lower cost
• Participation growth was 9
percent in 2023, on course for 15
percent in 2024
• High School teams have adopted
The Rancho Cordova Way
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Case Study
Rancho Cordova Arts
Make Rancho Cordova a place for art and artists
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There’s a hole
in the bucket,
dear Liza, dear
Liza…
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Rancho Cordova Arts
Goal: Make Rancho Cordova a place for art and artists
Cordova Community Council
• Convene leaders
• Advocate for community
investment
• Foster collaboration and group
decision-making
• Negotiate community priorities
• Connect arts with the community
City of Rancho Cordova
• Facilitate alignment with citywide
goals
• Broker relationships with other
governmental entities as needed
• Catalyze success through funding
or other technical support
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Results
A home for the Arts
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There’s always something
happening here 216 of 237
Next: Bring on the music
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Strings,
anyone?
Rancho Cordova
Civic Light
Orchestra is born
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2024 Art Scene
4 City Hall Art Exhibits
110 days activities at the MACC
1 Community Concert Band
1 Symphony Orchestra
1 Swing Band
3 Theater Groups
1 Documentary Film Festival
$25 million art-based overpass in
development
2009 Art Scene
Results: Annual Art Activities
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Art: Think BIG
City investment in
public art
• $27 million art-focused bike
and pedestrian overcrossing
• $100 million art-focused
Mills Crossing project
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Share the Vision. Share Trust. Share Power.

Let's start a Symphony.
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Share the Vision: California League of Cities needs a Symphony Share Trust: Every person will be responsible for one note and we are counting on you to get it right
Share Power: We will all take a bow when we perform at Carnegie Hall 222 of 237
Rehearsal: Happy Birthday
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California, Here I Come!
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Building Community.

One Partnership at a time.
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Contact Information

MICAH RUNNER, CITY MANAGER

CITY OF RANCHO CORDOVA
[email protected]
916-851-8800

SHELLY BLANCHARD, EXECUTIVE DIRECTOR

CORDOVA COMMUNITY COUNCIL
[email protected]
916-273-5707

DIANN ROGERS, PRESIDENT & CEO

RANCHO CORDOVA AREA CHAMBER OF
COMMERCE [email protected]
916-273-5700
DAVID M. SANDER, PH.D., MAYOR

CITY OF RANCHO CORDOVA
[email protected]
916-851-8700 226 of 237
Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: COUNCIL ASSIGNMENTS AS REPRESENTATIVES AND

LIAISONS TO VARIOUS COMMITTEES FOR CALENDAR
YEAR 2025
Date: January 14, 2025
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
It is recommended that the Council adopt a motion to assign representatives and liaisons to various committees and commissions for calendar year 2025.

Background
Each year, the City Council reviews assignments to committees, commissions and regional assignments that are directly appointed by the City Council. This is typically done concurrently with the City Council reorganization on off-election years in December. On election years when new City Council members join the City Council, appointments are typically made at the first meeting in January.

Many years ago, Cotati had weak representation regionally, so Cotati’s interests were often ignored when decisions were being made. However, over the past decade or so, Cotati has been a key player in regional discussions on a variety of issues, including water supply, transportation, solid waste and negotiating the formation of Sonoma Clean Power, all of which have directly benefited both Cotati residents and the region as a whole. Therefore, it is important to continue to be strongly engaged in regional bodies.

Analysis/Discussion
The current Cotati City Council Appointments and Assignments sheet listing the active committees is attached for review. This is a worksheet listing active committees and approximate time commitments, including a calendar of the various meetings. Current appointees may take this opportunity to update the ‘Hours/Duties’ portion of the appointments 227 of 237
and assignments worksheet as needed.

Note that Councilmember Harvey and Vice Mayor Lemus also have appointments on statewide Cal Cities committees. Councilmember Harvey is on the Public Safety Policy Committee and Vice Mayor Lemus is on the Revenue & Taxation Policy Committee.

Furthermore, the Sonoma County Mayors and Councilmembers Association (SCMCA) is currently requesting letters of interest for a variety of regional boards and commissions that have vacancies. The letters of interest are due by January 20, 2025. The City Council will be reviewing the letters of interest and providing direction to the Mayor prior to the February 13, 2025 SCMCA meeting.

Financial Considerations
None.

Environmental Issues
The action of assigning representatives and liaisons to various committees and commissions does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required. 228 of 237

Page 1 of 1 ends

C:\inetpub\wwwroot\multitenant\temp\Summary City Council Committee Appointents (2024).pdf Cotati City Council
Appointments and Assignments for 2025
REVISED 1/9/2025
Name of Committee Current
Member(s)
Alternate

POSITIONS HELD BY COUNCILMEMBERS
Ad-Hoc Sub-Committees
Community-Police Advisory Selection Committee
(Active until March 2025 or 1st Meeting of the Police Advisory Committee, whichever comes first)
Sylvia Lemus
Kay Rivers
Regional Committees/Boards
(City Council Appointed)
Assoc. of Bay Area Governments (ABAG) Sylvia Lemus Susan Harvey CRPUSD (Cotati-Rohnert Park Unified School District) 2x2x2x2 Kay Rivers Laura Sparks Rohnert Park-Cotati Library Advisory Board Kay Rivers Ben Ford Mayors’ and Councilmembers Legislative Committee Representative Sylvia Lemus Laura Sparks REMIF/CIRA Board of Directors Damien O’Bid Susan Harvey Russian River Watershed Association Ben Ford Laura Sparks Sonoma Clean Power Sylvia Lemus Ben Ford
Sonoma Co. Transportation Authority/Regional Climate Protection Authority (SCTA/RCPA)
Susan Harvey Ben Ford
Sonoma Co. Waste Management Agency (SCWMA/Zero Waste Sonoma) Susan Harvey Sylvia Lemus Sonoma Water Advisory Committee (WAC) Laura Sparks Sylvia Lemus Groundwater Sustainability Agency (Santa Rosa Plain) Susan Harvey Sylvia Lemus League of California Cities’ Annual Meeting Voting Delegate (assigned prior to meeting)
(assigned prior to
meeting)
Liaisons
Cotati Chamber of Commerce Sylvia Lemus Kay Rivers
Sonoma Mountain Twilight Rotary Club Kay Rivers N/A
Regional Committees/Boards
(Appointments as Indicated)
Joint Cotati City Council/Rohnert Park City Council Appointments Sonoma County Homeless Coalition Board of Directors
(Formerly the Continuum of Care Board of Directors)
Jackie Elward
(Rohnert Park)
Laura Sparks
Mayors’ and Councilmembers’ Association Appointments
Executive Board/City Selection Committee Mayor Vice Mayor League of California Cities’ North Bay Exec. Board Susan Harvey N/A Recommended by City Selection Committee (Appointed by County Board of Supervisors) LAFCO Susan Harvey N/A
Measure “O” Oversight Committee (County Mental Health Tax) Ben Ford N/A

POSITIONS HELD BY COTATI CITIZENS
(APPOINTED BY CITY COUNCIL OR BOARD OF SUPERVISORS, AS NOTED) AB 939 Local Task Force (Board of Supervisors appointment) Mark Soiland N/A Library Commission-Sonoma County Library (City Council appointment) Tina Poles N/A Marin/Sonoma Mosquito Vector Control Dist. (City Council appointment) Susan Harvey N/A Climate Action Advisory Committee
(Cotati RCPA Director appointment, 2 members)
229 of 237

Page 1 of 7 ends

C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Cotati City Council
Appointments and Assignments Worksheet 2025
REVISED 1/9/2025
Name of
Committee
Hours/Duties

POSITIONS HELD BY COUNCILMEMBERS
Ad-Hoc Sub-Committees
Community-Police
Advisory Selection
Committee
Dept.: City Manager
Hours: 1-2 hours per application received for review and interview of candidates.

Duties: Review applications to serve on the advisory committee and participate in the interviews and candidate selection.

Regional Committees/Boards
City Council Appointed Positions
Assoc. of Bay Area
Governments
(ABAG)
Dept.: City Manager
Hours: General Assemblies meeting in spring and fall
Duties: Attend and vote as needed at general assembly meetings Note: ABAG Alternates have voting rights
CRPUSD (CotatiRohnert Park
Unified School
District ) 2x2x2x2
Generally meets monthly, or as needed, to discuss issues in common with the Cities of Cotati and Rohnert Park and the Cotati-Rohnert Park Unified School District. Meetings are typically 1-2 hours each. More recently has also include representatives from Sonoma State University.

Note: This group is in flux and may reconstitute in a different form.

Rohnert ParkCotati Library
Advisory Board
Optionally attend meetings in February, April, June, August, October and December, normally on the 3rd Tuesday at 4:00 p.m. at the Rohnert Park-Cotati Regional Library. Liaisons are non-voting members.
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C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Name of
Committee
Hours/Duties
Mayors’ and
Council Members
Legislative
Committee Liaison
Dept.: City Manager.

Hours: Prior to COVID, meetings were held on the first Friday of the month, at 9:30 a.m. in the Maple room at the Finley Center in Santa Rosa. Meetings are currently held over Zoom, and it’s unclear if future meetings will be in-person again, continue to be virtual, or some combination. Meetings are usually 1-1/2 to 2 hours long.

Duties: Review all proposed legislation that could have an effect on cities; provide feedback to our League of Cities coordinator and potentially issue letters on pending legislation. As needed, agendize letters of support or opposition to a particular piece of legislation.

REMIF/CIRA
Board of Directors
Dept.: Administrative Services
Hours: Board meetings 4 times per year in Sacramento (generally all day); 2-day annual meeting each January (location rotates); annual PARMA conference each February. Cotati also currently holds the Vice Chair seat on the Executive Committee, which generally meets monthly, primarily in person in Sacramento.

Duties: Day to day management of risk management activities.

Qualifications: Specialized knowledge of risk management; recommended that staff be appointed given operational implications of this board.

Russian River
Watershed
Association
Dept.: Public Works
Hours: Meetings typically held from 9-11 am on 4th Thursday of the month every other month in Windsor. 2 hours every other month for Board meeting, plus time for preparation, travel, etc.

Duties: Attend RRWA Board meetings, as Cotati is a member. This group works on a variety of watershed issues that affect all members in the Russian River Watershed. It is an informational and advocacy group that focuses on watershed pollutants, permit issues, etc. The biggest issue currently is the pending municipal stormwater discharge permits.

Qualifications: Should have an interest and preferably background in regional watershed issues.
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C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Name of
Committee
Hours/Duties
Sonoma Clean
Power
Dept: N/A
Hours: Meets in Santa Rosa on the 1st Thursday of every month from 9:00a – 12 noon. Allow for 3 hours every month for SCP Board meetings, plus time for preparation, travel, etc. Agendas and related documents can be lengthy and time consuming to review. Allow 5-15 hours per month.

Duties: Represent Cotati on regional green power agency. Weigh in on myriad power issues related to procurement and provision of clean energy on a regional basis. Involvement in representing the interests of California’s community choice electricity providers in the legislature and at state regulatory agencies. Work to help lead county wide GHG reduction efforts.

Qualifications: Should have some background and interest in power issues, clean power, and GHG emission reduction efforts. Preferably served as an alternate on SCP BOD for several years before becoming primary. Established working relationships with Sonoma County councilmembers and supervisors preferable.

Sonoma Co.

Transportation
Authority/Regional
Climate Protection
Authority
(SCTA/RCPA)
Dept.: Public Works
Hours: Meetings typically held from 3:00-5:00 pm on 1st Monday of the month in Santa Rosa. 2 hours every month for SCTA Board meetings, plus time for preparation, travel, etc. Agendas and related documents are lengthy and very time consuming to review. Allow 5-15 hours minimum per month.

Duties: Weigh in on a myriad of transportation related issues, including all modes of transportation. Involved in local and regional (Caltrans) projects. Also evolving to coordinate county wide GHG reduction efforts, which will become important.

Qualifications: Should have an interest in and preferably a background in transportation issues, including how they relates to GHG emissions. Preferably served as an alternate on SCTA/RCPA BOD for several years before becoming primary. Established working relationships with Sonoma County councilmembers and supervisors crucial.
*This is a critical assignment.

Sonoma Co. Waste
Management
Agency (SCWMA
aka Zero Waste
Sonoma)
Dept.: City Manager
Hours: Meets in Santa Rosa on 3rd Wednesday 9-11a, time commitment approx. 6 hours/month
Duties: Joint Powers agency with oversight of landfill and county-wide recycling efforts and hazardous materials.
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C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Name of
Committee
Hours/Duties
Sonoma Water
Advisory
Committee (WAC)
Dept.: Public Works
Hours: Meetings typically held from 9-12 am on 1st Monday of the month at the Santa Rosa Utilities Field Office. 3 hours every month for WAC Board meetings, plus time for preparation, travel, etc. Agendas and related documents are lengthy and very time consuming to review. Allow 10 hours minimum per month Duties: Weigh in on issues related to SCWA water supply. The continuing Potter Valley Project issue is time consuming and may also require out of state travel to advocate on behalf of the City.

Qualifications: Should have an interest in and background in regional water supply issues. It will be especially important as the City deals with these issues. *This is a critical assignment. If the representative does not attend the City does not get a vote. Staff are not able to vote on behalf of the City.

Groundwater
Sustainability
Agency (Santa
Rosa Plain)
Dept: Public Works
Hours: Typically 2nd Thursday, every other month, 1-3:30 PM Duties: Administered by Sonoma Water, Cotati sits on the GSA Board for the Santa Rosa Plain. This board reviews groundwater management activities and oversees monitoring.

Qualifications: Should have an interest in and background in regional water supply issues.

League of
California Cities’
Annual Meeting
Voting Delegate
Votes on resolutions at the annual business meeting during the Cal Cities annual conference. Generally Mayor and Vice Mayor, unless one or both are unable to attend.

Liaisons
Chamber of
Commerce
Attend monthly Chamber of Commerce Board of Director’s meetings on the 2nd Tuesday at 5:15 p.m.

Sonoma Mountain
Twilight Rotary
Club
Hours: 1st and 3rd Thursdays of the month at 6 pm.

Location: Stony Point Rm, Cotati Community Center, 201 West Sierra Avenue Duties: Attend meetings on behalf of the City.
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C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Name of
Committee
Hours/Duties
Regional Committees/Boards
Appointments as Indicated
Joint Cotati City Council/Rohnert Park City Council Appointments Sonoma County
Homeless
Coalition Board of
Directors
(Cotati-Rohnert
Park
Representative)
Dept.: City Manager
Hours: Monthly meetings of Board, currently with various subcommittee appointments. Board meetings typically 4 hours each (1 – 5 pm). Allow for 12 hours per month, with an additional 4 hours per month of meeting preparation.

Duties: To ensure a well-functioning homelessness system of care in Sonoma County that works for the entire county.

Qualifications: Can be staff, elected, or citizen jointly appointed by the Cotati and Rohnert Park City Councils. Dense subject matter, so an understanding of homelessness systems or long-term appointment to be conversant in the subject matter desirable.

Mayors’ and Councilmembers’ Association Appointments
Executive Board
and City Selection
Committee
Member and alternate established by Gov’t Code § 50270 et seq League of
California Cities’
North Bay Exec.

Board
Appointed by the Mayors’ and Councilmembers’ Association Board of Directors; term expires TBD
Board of Supervisor Appointments (Recommended City Selection Committee) LAFCO Dept.: Board of Supervisors appointment; Recommended by City Selection Committee; current 4 year term expires 5/2027
Hours: Monthly in the Board of Supervisors’ Chamber on the first Wednesday at 2:00 p.m.

Duties: To regulate the boundaries of cities and special districts. 234 of 237

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C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Name of
Committee
Hours/Duties
Measure “O”
Oversight
Committee
(County Mental
Health Tax)
Dept: Board of Supervisors appointment; Recommended by City Selection Committee; current 3 year term expires 12/7/2024.

Hours: Approximately quarterly, meetings currently held virtually. 4:30 – 6:00 p.m.

Duties: Review the receipt and expenditures of Measure O revenue, including the County’s annual independent audit in conjunction with the County’s budget process. Produce an annual oral or written report on its review which shall be considered by the Board at a public meeting. The committee’s responsibilities shall not include decision-making on spending priorities, financing plans or tax rate projections or assumptions and the committee shall have no authority to direct, nor shall it direct, County or City staff or officials.

POSITIONS HELD BY COTATI CITIZENS
(APPOINTED BY CITY COUNCIL OR

THE BOARD OF SUPERVISORS, AS NOTED)
Name of
Committee
Hours/Duties
AB 939 Local Task
Force
Dept.: City Manager
Hours: Bi-monthly - Second Thursday of the month - 1:30-3:00 p.m. - at Sonoma County Department of Transportation & Public Works
Duties: To develop goals, policies, and procedures which are consistent with guidelines and regulations adopted by the Board, to guide the development of the Siting Element of the County-wide integrated waste management plan.

Library
Commission –
Sonoma County
Library
Dept.: N/A
Hours: Meets at Santa Rosa City Hall, generally meets monthly on the first Monday, but the day may vary, with additional special meetings as needed.

Duties/term: Council-appointed citizen commissioner.

Marin/Sonoma
Mosquito and
Vector Control
District
(MSMVCD)
Dept.: N/A
Hours: Board of Trustees meet monthly at MSMVCD headquarters in Cotati at 6:00 p.m. on the 2nd Wednesday of each month.

Duties/term: City Council appointed for 2 or 4 year terms. 235 of 237

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C:\inetpub\wwwroot\multitenant\temp\Detail Committee Assignments (2024).pdf Climate Action
Advisory
Committee
(CAAC)
Dept. City Manager. Two representatives are chosen by each RCPA Board members from their respective jurisdictions.

Duties: The CAAC provides information and advice to the Regional Climate Protection Authority (RCPA) Board, staff and project consultants during the development and implementation of climate action programs. The CAAC does not take official votes or make direct recommendations to any hearing body and consists of stakeholders selected by the RCPA Board of Directors, to represent a diversity of viewpoints and areas of technical expertise.

Hours: The CAAC meets quarterly on the 2nd Friday in January, April, July, and October.
236 of 237
Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED Date: January 14, 2025
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
Information or written comments pertaining to this meeting, and which was received after the agenda was posted, is attached below.

Pursuant to City Council Policy 2023-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the Deputy City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the Deputy City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the Deputy City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2023-01 is available at the online meeting portal at www.cotaticity.org or by request from the Deputy City Clerk at 707-665-3622 or [email protected]. 237 of 237

Cotati City CouncilJanuary 14, 2025

Cotati City Council
January 14, 2025