reasons: Information contained in the application is found to be false.
The applicant modifies the event in a material way from that described in the permit.
The applicant fails to meet any of the conditions listed in the permit.
Weather, such as heavy rain, creates saturated ground or other park conditions that may be damaged by the event. Events that are canceled due to ground conditions are eligible for a fee refund or rescheduling.
Use of facilities may be pre-empted if City Business so requires. ark Use and Special Event Permit Policy and Applicatio
01 West Sierra Avenue, Cotati CA 94931 (707) 792-460
Name of Applicant or Organization: ROLLIN ROSIES CAR CLUB Name of Contact: HEATHER HYDE Tax ID # (if Non-Profit): 84-1759675 (501c3) Address: PO Box 203, Fulton CA 95439
Phone Number: 7075477965 Email Address: rollinrosjesco @gmail.com Date of Event: 05/10/2025
Arrival/Completion Time: _ _1000AM-700PM_ _ Estimated Attendees: 250 Type of Special Event: CAR SHOW
PARK REQUESTED:
_ Kotate Park. _Falletti
_La Plaza Park Santero Park
Park Veterans Park
Draper Park _ _ Putnam Park _ Civic Center (Cator) Park Sunflower Park
Alcoholic Beverages Sold:
No_ Yes X Sold_X_
cohol not permitted in parks without C
uncil approval & an ABC licen
Food served: Yes_X_No
Street Closure Requested: Yes_X_No__
Park Closure Requested: Yes No_X (event open to public) Animals: Electricity Needed (La Plaza Park
no Only):
Yes x_ No.
Inflatable Jump House: Yes_ No _X_ Film Production: (if yes, see pg. 10) Yes No X_ As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, nsurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
Date: 11-5-2024
Date of Application: Date Insurance Received:
Additlonal Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident ABC License Received 9 Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
October 22, 2024
Dear City Council,
We are an all-female car club based in Sonoma County. We are a 501c Non-Profit supporting mental health and suicide prevention in our community.
This event is our biggest fundraiser of the year. This will be our forth year hosting the event and, if approved, the third time at La Plaza Park. Our event has been featured in the Press Democrat and we were recognized by our State Senator, Mike McGuire, for our efforts in supporting this cause.
The event is a "Poker Run" which incorporates 4-5 stops with classic car enthusiasts/owners driving their cars to each stop and ending at our final destination, La Plaza Park. Participants are required to register and sign a liability waiver.
The following is the anticipated timeline for the event:
11:00 - 12:00 Event Registration/1st Card (Healdsburg)
11:00 - 2:00 Stop 2/2nd Card
11:30 - 2:30 Stop 3/3rd Card
12:00 - 3:00 Stop 4/4th Card
2:00 - 6:00 Final Stop/5th Card (La Plaza Park)
Schedule at La Plaza Park:
10:00 - 2:00 - Event Set up / Security staff meeting.
2:00 - 6:00 Open to Public w/ Live Music, Food & Merchandise Vendors and Community Outreach
2:00 - 4:00 Final Card pick up
**All participants must be at the final stop by 4:00pm. Car show participants will be judged between 4:00-5:00.
4:00 - Raffle Prizes
5:00 - Poker Run Winners
5:30 - Car Show Awards
6:00 - End event
6:00 - 8:00 - Breakdown/clean up
Classics cars will all park together in a designated area. We will require this space to be reserved for this purpose by the city. We envision the area designated on the map as "public parking" as well as the small public lot at the corner of La Plaza and W. Sierra Ave. to be used for classic car parking/Car Show. The intersections of La Plaza and Old Redwood Hwy, La Plaza and W. Sierra Ave, will need to be blocked off to public traffic. The entrance for participant cars only will be W. Cotati Ave and La Plaza.
The event is open and free to the public. The public will enjoy live music, a car show, and mental health information and resources at no cost.
This year we anticipate 150 car participants. Last year we had approximately 65 registered cars. Last year we had a good amount of public involvement and spectators, approximately 150 people.
As a non-profit entity hosting an admission-free event, we ask for any allowable fee waivers and discounted fees from City Counsel.
Thank you for your consideration. We look forward to another amazing event within our community!
Heather Hyde
President
Rollin' Rosies Car Club