CITY of COTATI
1963
Strategic Planning
Fiscal Years 25-26 / 26-27
February 18, 2025
Vision, Mission & Goals
• Vision: Cotati will become a connected i, resilient and inclusive city where we honor our past and shape our vibrant future together.
• Mission (Proposed): Building a vibrant and sustainable City for current and future residents, businesses and visitors.
• Goals (Proposed, No more than 5):
- Promote vibrancy of the community
- Promote community connections and encourage participation - Ensure community safety and resiliency
- Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength (inclusive)
• Note that climate change, housing is an objective. Reorganized to tie to vision on key concepts underlined above.
State of the Economy
• US Economy
- 4+ year old expansion continues
• Consumer spending continues to drive economy
• Softening labor market, tight housing market
- Federal deficit continues to grow, posing a potential threat - Inflationary impacts, general uncertainty from tariffs • State Economy
- Continued economic growth (higher in central valley)
- Tight housing supply (<1% vacancy for homes)
- Net loss of younger, less educated people. Net increase of older more educated - New housing starts not keeping up
State of the Economy
• City of Cotati
- General Fund
• Revenue growth continues to be essentially flat
• Expense growth continues to outpace revenue growth, reducing capacity - Water Enterprise
• Revenue meets operational expenses, but not yet sufficient for capital needs • Two City wells currently down for service, expect higher water purchases - Sewer Enterprise
• Revenue on a multi-year trajectory to meet operational expenses • Insufficient revenue for capital needs
• New rate study underway
Celebrate the Successes
• Street Repairs & Maintenance
- Over $23 million spent in past 10 years.
- Average annual investment = 22% of the current General Fund each year - Pavement condition index (PCI) = 76. Likely highest in Sonoma County! - Goal: PCI in mid 8o's to reduce annual costs and allow for funding other priorities • Parks
- Invested $3.5 million in Kotate Park
- First phase of Putnam Park in construction, Sunflower Park next - Veronda Falletti Ranch Barn
• City Finances
- Balanced budget for 16 years
- Triple crown winner for past 5 years, only City in Sonoma County! - Pension/Investments managed to minimize expenses and improve returns Celebrate the Successes
• Facilitating Housing
- Cottage Housing Ordinance
- ADU Ordinance
- Senior Housing Overlay
- Housing Objective Design Standards
- Plex Housing Ordinance
- Cotati Density Bonus Ordinance
- Purchased 120 East Cotati Avenue
- Highway 116 Safety Project
- Jamie Lane Land Trust
Opportunities
• Transient Occupancy Tax (TOT)
- Cotati Hotel
- Consider limited vacation rental allowance
• Cannabis
- First lounge in Sonoma County at Mercy soft opening
• Tax Increment Mechanisms
- Consider exploring EIFD, CRA, etc. For infrastruture, housing, etc. - Leverages portion of County property tax for mutual benefit • Community Development
- Priority Development Areas (116, Downtown, Santero Way Plan Area - Get the word out about Council policy work on housing/econ dev Existing Time Utilization
• Timesheet Work Reports
Estimated Staff Utilization
9%
10%
1%
• Day to Day
•Regional Representation
OPTO
• Available Project Time
80%
City Council FY 25-27 Workshop Priorities
Priority Area Council Comments
First Tier
Housing, development • The community survey results suggested a focus on and neighborhoods housing.
• Councilmembers are concerned by the number of
people who work in the City but cannot afford to live
there.
• Many development projects are not being built,
prompting discussions on how to attract developers
to the community.
• There is a strong need for a clear neighborhood
identity, ensuring that new housing developments
integrate well within existing neighborhoods.
• Councilmembers recognize the importance of
balancing current and future development with
necessary infrastructure to support growth
effectively.
City Council FY 25-27 Workshop Priorities
Second Tier
Economic development • Supporting the Chamber and local businesses is a priority, with a focus on regional collaboration.
• A thriving small business sector sets the community
apart and is a key part of its identity.
• An ordinance on business chains emphasizes the
importance of small, homegrown businesses in
maintaining the community's character.
• There is a need to support businesses in the
industrial area that are less visible.
Infrastructure • Significant effort has been put forth to maintain the PCI, as well as water, sewer, and building.
• Infrastructure and fiscal responsibility go hand in
hand, which raises the issue of deferred
maintenance. Addressing any concerns or issues
early and upfront can lead to cost savings in the long
run.
• Infrastructure planning should also include
broadband, alternative energy, and other future
needs.
City Council FY 25-27 Workshop Priorities
Priority Area Council Comments
Community building and • Building intentional connections within the community engagement is essential.
• Neighborhood events were once more common but
have declined over generations.
• Recognizing people and ensuring information about
events reaches the community is key.
• Event examples include police-beat meetings and
coffee with a cop.
• A toolkit for neighborhood events, including clean-up efforts and barbeques, can make participation easier.
• Fostering leadership can be accomplished through
low-barrier opportunities for involvement in City
activities.
Third Tier
Fiscal responsibility • Fiscal responsibility requires a commitment to balancing the budget and ensuring sustainable
financial management.
Mobility and connectivity • Mobility and connectivity are important for fostering a sense of community, as seen in the Highway 116
development, where people feel more connected to
Rohnert Park than Cotati.
• Regular maintenance of pathways is essential to
ensure accessibility.
• These initiatives relate and support economic
development in the City as well.
Departmental Workplans Review
• Orientation
- Indicates anticipated end of FY status of current year projects - Projects added during the FY indicated in red font
- Projects color coded and indicated by priority (1, 2, 3) - Potential new projects indicated in bold as "New" with proposed priority - Total staff time anticipated for each project after July 1, 2025) summed and compared to approximate "extra" staff capacity in FY 25-26, 26-27. • Actions Today
- Review proposed prioritization of all projects and provide feedback, if any - Lower ranked projects (2 & 3) may push to FY26-27, depending on staff capacity and budget
- Available budget will be evalauted with the upcoming budget study sessions - Expected to review and update priorities in 12 months to feed into FY 26-27 budget and workplan adjustments
Bi-Annual Budget Process
• Next Steps
- General Fund Budget Study Session (April 1, 2025)
- Enterprise Funds, Capital Funds, Special Revenues (April 15, 2025) Questions?
2024-2025
GOALS AND OBJECTIVES
1. Goal: Ensure long-term vitality for the City.
a. Objective: Promote a balanced budget that meets the community vision for City services
b. Objective: Economic Development
i. ED Strategy
1. Business Attraction/Retention program
2. Removing barriers to market entry
3. Promotion of Cotati for businesses
11. Revenue enhancement
c. Objective: Facilitate affordable housing, new development, and new infrastructure consistent with vision and goals of the General Plan and d. Objective: Preserve City infrastructure to meet community needs e. Objective: Actively pursue all feasible grant opportunities to implement identified projects
2. Goal: Actively work to mitigate and adapt to the impact of climate change in accordance with adopted City Council policies.
a. Objective: City to continue implementing the local goals in the adopted Climate Acton 2020 and Beyond plan to achieve greenhouse gas (GHG) reduction targets for City operations and the community.
b. Objective: City to implement measures, policies and communications to assist in the adaptation of identified climate change impacts in the community.
3. Goal: Provide core services consistent with best-in-class community service levels. a. Objective: Ensure community safety and quality (Police, Planning, Building, Public Works and Code Enforcement)
b. Objective: Support high level core day-to-day services in all departments. c. Objective: Improve emergency preparedness, including wildfire preparedness. c:linetpub\wwwroot multitenant\temp\final council goals fy 2024-2025.pdf d. Objective: Update City regulations to respond to applicable legislative and legal changes
e. Objective: Provide convenient and reliable zoning, permitting, and development services
f. Objective: Represent City's interest by participation in region-wide issues g. Objective: Pursue opportunities to improve service delivery, including joint procurement, leveraging internal and external staffing resources, and developing systems, polices and procedures to streamline processes and expand capabilities of staff
4. Goal: Promote community engagement to inform and encourage participation a. Objective: Develop programs, projects & processes to enhance community engagement
b. Objective: Continue to improve public information and awareness of programs and services
c. Objective: Explore possibilities of incorporating neighborhood level programming into City activities
5. Goal: Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength
a. Objective: Ensure that all city government operations are inclusive and equitable:
Fairness in hiring and promotions, greater opportunities in contracting, and equitable services to all residents.
b. Objective: Advance equity and health in partnership with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations. c:linetpub\wwwroot multitenant\temp\final council goals fy 2024-2025.pdf DRAFT
2025-2026
GOALS AND OBJECTIVES
1. Goal: Promote vibrancy of the community.
a. Objective: Strong City Finances
i. Focus on financial vigilance and cost control
b. Balanced budget for long term sustainability Objective: Excellent Public Infrastructure
i. Invest for continual improvement of the infrastructure ii. Provide clean, well-maintained public spaces that exceed expectations iii. Pursue grants and alternative funding sources
c. Objective: Grow the Economy
i. Pursue new revenue opportunities to support city services and infrastructure
ii. Regional promotion to attract new businesses and development ili. Low barrier review of ideas/projects up front
iv. Streamlined and clear written requirements and rapid timelines for review v. Work with Chamber to promote our businesses
d. Objective: Housing Opportunities for All
i. Promote housing options all residents
ii. Actively pursue potential financial mechanisms or partnerships to expand affordable housing options.
e. Objective: Fast, Helpful Customer Service
i. Go out of our way to assist customers
ii. Seek out innovative ways to provide better customer service iii. Continually improve service delivery, including joint procurement, leveraging internal and external staffing resources, and developing Ilcoc-fs01 \everyonelstrategic planning (annual)\!!2025-26 & 2026-27\feb 18, 2025 materials\draft council goals fy 2025-2027.docx DRAFT
systems, polices and procedures to streamline processes and expand capabilities of staff
2. Goal: Promote community connections and encourage participation a. Objective: Promote programs that bring the community together and build a sense of place
b. Objective: Prioritize public information and awareness of available public programs and services
c. Objective: Promote programs that encourage a sense of connected neighborhoods
3. Goal: Ensure Community safety & resiliency
a. Provide a safe community for all residents, businesses, and visitors b. Improve emergency preparedness, including wildfire preparedness c. Mitigate and adapt to the impacts of climate change, in accordance with adopted City Council policies
4. Goal: Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength
a. Objective: Ensure that all city government operations are inclusive and equitable. i. Fairness in hiring and promotions, greater opportunities in contracting, and equitable services to all residents.
b. Objective: Advance equity and health in the community i. Partner with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations.
Ilcoc-fs01 \everyonelstrategic planning (annual)\!!2025-26 & 2026-27\feb 18, 2025 materials\draft council goals fy 2025-2027.docx Day to Day Activities
Department Name: City Managers
Effective
FTE
Day-to-Day Responsibilities (CM)
Administration 0.55
Budget/Strategic Planning 0.07
City Council 0.38
City Council Advisory Bodies 0.04
City Records Management 0.05
Claims Mgmt/Insurance Matters/JPA 0.01
Contracts/Agreements 0,02
Elections/Pol. Reform Act 0.05
Economic Development 0.04
Emergency Response 0.06
HR/Miscellaneous-Personnel 0.34
Litigation 0.02
Meetings - All Staff Meetings 0.01
Meetings - Staff Meetings 0.05
Operations/Department Oversight 0.21
Police Advisory Committee 0.01
PRA Request/Subpoenas 0.13
Projects 0.20
Public Information and Outreach 0.22
Records and Policies 0.40
SAFE Crisis Team Support/Admin 001
Technology 0.10
Training 0.18
Translation Services 0.01
Vehicle Fleet Maint/Mngmt 0.01
Sub-Total Day-to-Day Duties - CM 3.47
Day-to-Day Responsibilities (REC)
City Council 0.03
Current Classes Program Mgt 0.05
Events 0,62
Facility Rental Mgt 0.30
General Administration 0.02
Meetings - Instructor/Staff/Public/Customer Meetings 0.09 Meetings - Staff Meetings 0.02
Park Management 0.09
Public Information and Outreach 08
Camp Cotati 0.81
Rec Classes & Program Mgt 0.44
0.07 Sub-Total Day-to-Day Duties - REC 2,63
Regional Representation
Representation at Regional Meetings and Coordination with Outside Groups 0.03 Rotary/Health Action Committee/CPRS/Other Outside Groups 0.04 Sub-Total Regional Representatio 0.07
Paid Time Off
Holidays/Sick Vacation 0.31
Sub-Total Day-to-Day Before Projects 6.48
Budgeted Effective FTE 7.20
Propopsed FTE 7.20
Remaining FTE Before Projects 0.72
CM & REC Office-Day-to-Day 2024
Day to Day Activities
Department Name: Administrative Services
Effective FTE
Day-to-Day Duties
Accounting 0.61
Accounts Payable 0.84
Accounts Receivable & Revenue 0.16
Auditing 0.20
Technology 0.10
Backflow Program 0.01
Banking & Investments 0.47
Budget/Strategic Planning 0.16
Cannabis Permitting 0.01
City Council 0.06
City Records Management 0.00
Customer Service 0.31
Departmental Support 0.05
Financial Reporting 0.13
General Administration 0.29
General Customer Service 0.00
HR/Miscellaneous 0.05
Meetings - Staff Meetings 0.10
Payroll 0.34
Purchasing/Contracts 0.20
Training 0.10
Utility Billing 0.52
Sub-Total Day-to-Day 4.71
Regional Representation
California Society of Municipal Finance Officers (SMFO) 0.02 County Oversight
Sub-Total Regional Representation 0.01
Paid Time Off
Holidays/Sick/Vacation 0.62
Sub-Total Day-to-Day Before Projects 5.34
Budgeted FTE 5.50
Propopsed FTE 5.50
Remaining FTE Before Projects 0.16
Admin Services-Day-To-Day 2024
Day to Day Activities
Department Name: Community Development
Effective FTE
Day-to-Day Duties
Budget/Strategic Planning 0.02
Building Dept. Support 0.46
Cannabis Activities 0.01
City Records Management 0.01
Code Enforcement 0.11
Customer Service 0.36
Economic Development 0.02
General Administration 0.68
General/Training 0.02
Grants 0.03
Housing Compliance 0.14
Long Range Planning 0.15
Meetings 0.24
Meetings - Committee/Commission/Council 0002
Meetings - Regional Meetings
Meetings - Staff Meetings 0.05
Plan Check-Permitting 0.05
Planning Commission 0.01
Private Development Project Time 0.29
Project Review-Entitlement 0.02
Regional Planning 0.05
Reporting 0.04
Training 0.12
Sub-Total Day-to-Day Duties 3.07
Regional Representation
Regional Planning Representation
Sub-Total Regional Representation
Paid Time Off
Holidays/Sick/Vacation 0.69
Sub-Total Day-to-Day Before Projects
Budgeted FTE
Propopsed FTE
Remaining FTE Before Projects
Community Dev-Day-To-Day
Day to Day Activities
Department Name: Public Works
Effective FTE
Day-to-Day Duties
ENGINEERING AND PUBLIC WORKS
Accident Repairs 0.02
Budget/Strategic Planning 0.07
City Council 0.01
City Records Management 0.07
Customer Service 0.11
Emergency Response 0.01
Encroachment Permits 0.15
Engineering Standards 0.11
Event Assistance 0.11
Events 0.01
General Administration 0.53
Landscaping and Lighting District Management 0.07
Maintenance - Landscape/Irrigation 0.40
Maintenance - Structures/Lighting 0.21
Meetings - All Staff Meetings 0.04
Meetings - Staff Meetings 0.10
Parks-Veronda-Falletti-O&M 0.05
Playground Inspections 0.01
Private Development Review 0.02
Records Management 0.05
Safety Program Development/Mtgs 0.05
Sewer-Flushing/Cleaning 0.02
Sewer-Maintenance 0.18
Sewer-Regulatory Reporting/Sampling 0.01
Storm Water-Maintenance 0.35
Storm Water-MS4 Activities 0.05
Street Signage Maintenance 0.01
Streets Trees/Street Landscape Maintenance 1.31
Streets-USA Markouts 0.10
Vehicle Maintenance 0.12
Water Reading/Re-Reads/Shutoffs 0.03
Water Well and Treatment System Inspections 0.02
Water-General System Maintenance 1.58
Water-Regulatory Reporting, Water Sampling 0.15
Water-Service Line Repair/Replacement 0.07
Water-Water Conservation Activities 0.01
6.16 OTHER
Regional Meetings 0.10
0.10 Paid Time Off
Holidays/Sick/Vacation 1.23
Sub-Total Day-to-Day Before Projects 7.49
Budgeted FTE 8.50
Propopsed FTE T 8.50
Remaining FTE Before Projects T 1.01
Public Works-Day-To-Day
Day to Day Activities
Department Name: Police Department
Effective FTE
Day-to-Day Duties
Alarm Permits 0.03
Budget/Strategic Planning 0.02
Cannabis Permitting 0.07
Citations 0.10
City Council 0.04
Community Oriented Policing (COP) 0.02
Community Outreach/ Beat Meetings 0.09
Court 0.03
DOJ Reporting 0.01
Employee Recruit/On Board/Separation 0.01
Field Training Officer 0.89
Fleet/Equipment Maintenance 0.10
Gen Employee HR/Eval/IA 0.06
General Administration 1.55
General Customer Service 0.04
General Dispatching 3.97
Grants 0.05
HR/Miscellaneous-Personnel 0.15
Investigation 0.47
K-9 Training 0.06
Late Arrest 0.02
Late Detail 0.03
Meetings - All Staff Meetings 0.03
Meetings-Staff Meetings 0.21
Mutual Aid 0.01
Office Duty 0.48
Patrol 7.74
Police Academy Trainee 0.37
POST 0.02
Public Information 0.01
Public Records Act Request 0.03
Records-General 0.97
Records-Warrants 0.01
Report Writing 0.01
Scheduling 0.02
Special Enforcement 0.04
Training/Training Management 0.54
Sub-Total Day-to-Day Duties 18.32
Regional Representation
Su To Regiona Represention 0.04
0.04 Paid Time Off
Holidays/Sick/Vacation 1074
Sub-Total Day-to-Day Before Projects 20.10
Budgeted FTE 21.40
Propopsed FTE 21.40
Remaining FTE Before Projects T 1.30
Police Department-Day-To-Day
City of Cotati Strategic Priorities Work Plan 2025-2026 and 2026-2027 City Managers Office = 1st Priority Proposed Projects
= 2nd Priority Proposed Projects
= 3rd Priority Proposed Projects
Strategic Goals 2024/25
Long-Term Vitality Address Climate Best-in Class Services Equity and Diversity Multi-Year Project Lead/Support Engagement % Complete
Priority Strategic FY Change Community at End of Fy Estimated Strategic Projects Status 24-25 Completion Estimated FTE City Managers Office
Implement Police Oversight Recommendation 2024/25 X Complete 100% Fall 2024 0.00 Impact Fee Schedule Update for CPI, AB 602 (+other new laws) 2024/25 * * × On Going 100% Summer 2025 0.00 Design/Construct Council Chamber Audio Visual Upgrades 2024/25 Complete 100% Winter 2024 0.00 Personnel Rules Update (Legal, EV Charge Pilot, Transit) 2024/25 × × On Hold 25% Fall 2025 0.10 Evaluate Gas Water Heater w/ Heat Pump Replacements 2024/25 Complete 100% Fall 2024 0.00 Economic Development (Cannabis, Industrial Area Zoning) 2024/25 On Hold 0% Winter 2025 0.10 Microgrid City Hall Complex & Corp Yard, EV Charging Evaluation 2024/25 In-Progres 100% Fall 2024 0.00 1 1-Year Evaluation of Veterans Hall Leasing Arrangement 2024/25 n-Progres: 100% Summer 2024 0.00 Model Ordinance - Extended Producer Liability Household Hazardous Waste* 2024/25 On Hold 0% Summer 2025
- - 0.02
Update Social Media Policy* 2024/25 On Hold 0% Summer 2025 0.02 Targeted Marketing/Community Outreach to raise awareness of 2024/25 SAFE* In-Progress 50% Fall 2025 0.01
Measure J/ Immigration Responses 2024/25 Complete 100% Spring 2025 0.06 Organize Annual Creek Week Event* 2024/25 Complete 100% Fall 2024 0.00 Develop/Implement IT system master plan 2025/26 0% TBD 0.04 Vehicle Asset Tracking 2025/26 New 0% TBD 0.04
Veronda Falletti Barn Fund Raising 2025/26 New 0% TBD 0.08 RFP/RFQ for on-going contract services 2025/26 X New 0% TBD 0.04 MOU negotiations, POA Salary Survey 2025/26 New 0% TBD 0.08 * ×
Accessibility Plan 2025/26 New 0% TBD 0.04
City Website Refresh 2025/26 New 0% TBD 0.08
Explore EIFD/CRA/CRIA for Infrastructure/Affordable Housing 2025/26 New 0% TBD 0.04 Chamber of Commerce Services Agreement 2024/25 Complete 100% Fall 2024 0.00 Develop Policy on Gen. Artificial Intelligence (Al), Al Pilot, and social 2024/25
media On Hold 25% Fall 2025 0.04
120 E. Cotati Avenue Re-Entitlement/Development, Housing JPA 2024/25 In-Progress 75% Summer 2025 0.06 Records Digitization & Management Project 2024/25 In-Progress 25% Summer 2026 0.10 nvestigate Library Options for Cota 2024/25 X On Going 75% Summer 2025 0.02 Veronda Falletti Barn Schematic Design 2024/25 Complete 100% Summer 2025 0.00 * × On Going
Emergency Operations Update 2024/25 100% Summer 2025 0.00 Dogs in Parks Ordinance Update 2024/25 On Hold 0% Spring 2026 0.02 Follow up on Broadband Improvements, as directed by Council* 2024/25 Complete 100% Summer 2025 0.00 Explore Youth Council 2024/25 On Hold 0% Fall 2025 0.02 Update City Council Rules 2025/26 New 0% TBD 0.01
Ordinance to Update Parks/Event Approvals Requirement 2024/25 xxx On Hold 0% Fall 2025 0.02 Joint City Procurement Coordination/Policy Update 2024/25 On Going 50% Winter 2025 0.02 Evaluate Options for Free Wi-Fi Citywide 2024/25 On Hold 0% TBD 0.02 × ×
Discuss Roundabout Ban* 2024/25 Complete 100% Fall 2024 Note: Project in red text were added during the fiscal year. FISCAL YEAR 2025/26 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 Proposed Priority 1 FTE 0.53 Available FTE 0.72
^ Moved to regular activities 0.19
FISCAL YEAR 2026/27
Proposed Priority 2 & 3 FTE 0.32
Available FTE 0.72
0.40 City of Cotati Strategic Priorities Work Plan 2025-2026 and 2026-2027 Community Development Department = 1st Priority Proposed Projects = 2nd Priority Proposed Projects
= 3rd Priority Proposed Projects
Strategic Goals 2024/25
Long-Term Vitality Address Climate Change Best-in Class Services Community Engagement Equity and Diversity Multi-Year Project ead/Support % Complete
Priority Strategic FY at End of fy Estimated
Strategic Projects Status 24-25 Completion Estimated FTE Community Development
1| Impact Fee Schedule Update for CPI, AB 602 (+other new laws) 2024/25 Complete 100% Summer 2025 0.00 Housing Element Program Implementation*
Housing Fair
PUD Ordinance and Zoning Map Amendments
2024/25
-Density Bonus Ordinance Update
Affordable Housing Ordinance Update
Website Improvements Complete 100% Summer 2025 0.00
Complete Santero Way Specific Plan Update 2024/25 Complete 100% Winter 2025 0.00 Support PW Projects with CEQA Policy and Analysis 2024/25 Complete 100% Winter 2024 0.00 Cotati Density Bonus Program 2024/25 Complete 100% Winter 2024 0.00 Economic Development (Cannabis, Industrial Area Zoning) 2024/25 ×× × In-Progress 0% Winter 2025 0.04 120 E. Cotati Avenue Re-Entitlement/Development, Housing JPA 2024/25 In-Progress 100% Spring 2025 0.00 Code Efficiency Improvements Ordinance 2024/25
Update MUP protest procedure In-Progress 80% Spring 2025 0.09 2024/25 xx 80% Summer 2025 0.06
Cottage & Plex Housing Ordinance + Building Community Outreach* In-Progress Housing Legislation Implementation
ADU Ordinance Update
ADU Preapproved Plans Program
AB 2234 Implementation -SHI 2024/25
937 Fee Deferral Program
-AB 1893 Implementation
-Update/Review & Publish Development Checklists/Review Benchmarks x In-Progress 75% Summer 2025 0.40 Engage with County on Habitat Conservation Plan Development 2024/25 In-Progress 20% Winter 2025 0.08 Support Hwy 116/W Cotati Ave Intersection Safety Improvements 2024/25 On Going 50% Winter 2026 0.04 Coordinate with County on BAFHA Funding Plan Development 2024/25 × × × On Hold 100% Fall 2024 0.00 × ×
ADU - Publish Grant Information/Types of Funding support* 2024/25 New 100% Winter 2025 0.00 Full Electronic File Management Transition 2024/25 x New 50% Winter 2026 0.12 New State Housing Legislation Implementation 2025/26 New 0% TBD 0.02 Cultural and Community Event Promotion-Streamline process and 2025/26 0%
support other department efforts New TBD 0.10
x xx
Implement exisane business wutreach Program 2025/26 New 0% TBD 0.25 Business Oriented Code Improvements:
Pop Up Business Ordinance
Ordinance Update Commercial Land Use Tables targeting specific 2025/26
business types
Create Freeway Oriented Zoning Overlay
Food Based Business Ordinance New 0% TBD 0.25
Business Focused Website Improvements 2025/26 x x New 0% TBD 0.10 Market Cotati Policy Improvements to housing developers and property 2025/26
owners * New 0% TBD 0.25
Electronic Permit Management Implementation 2025/26 New 0% TBD 0.25 Explore Limited Vacation Rental Ordinance 2025/26 New 0% TBD 0.06 Update CMC & Implement Impact Fee Deferral per State Law 2025/26 New 0% TBD 0.06 Support CM Office Decarbonization Efforts 2024/25 Complete 100% Summer 2025 0.02 Dark Sky Lighting Ordinance 2024/25 xx× In Progress 20% Summer 2025 0.03 Implement ATP Projects and Policy 2025/26 New 0% TBD 0.20 Update cell facility ordinance to require FCC Report & Post Install 2025/26 New 0%
Measurements & Potentially Residential Separation TBD 0.03 *
Continue Habitat Conservation Plan Development 2025/26 New 0% TBD 0.08 Continue Community Awareness Programing for Decarbonization 3 2025/26 x 0%
Opportunities New TBD 0.10
Explore and implement opportunities to improvement government 2025/26 3 efficiency using Artificial Intelligence * New 0% TBD 0.05 MHP Ordinance Updates (Tenant Protections)-Litigation 2024/25 X On Hold 0% TBD 0.05 General Plan Focused Update (Safety Element, Circulation, Social Justice) 2024/25 L 3 x x On Hold 0% TBD 0.35
L 3 Residential Street Parking Permit Program, if needed* 2024/25 On Hold 0% TBD 0.08 Jote: Project in red text were added during the fiscal year • City Council Identified Priorities, Stratepic Planning Session, Feb. 20. 2024 FISCAL YEAR 2025/26 Proposed Priority 1 FTE 2.15
^ Moved to regular activities Available FTE 0.92
-1.23
FISCAL YEAR 2026/27
Proposed Priority 2 & 3 FTE 0.98
Available FTE 0.92
-0.06
City of Cotati Strategic Priorities Work Plan 2025-2026 and 2026-2027 Administrative Services Department = 1st Priority Proposed Projects -- and Priority Proposed Projects
= 3rd Priority Proposed Projects
Strategic Goals 2024/25
Long-Term Vitality Address Climate Change Best-in Class Services Equity and Diversity ead/Support Engagement * % Complete
Priority Strategic FY Community = at End of Fl Estimater Strategic Projects Status 24-25 Completion Estimated FT Administrative Services
Website Dept. Page Update/New Social Media Content 2024/25 In Proces 50% Winter 2025 0.06 1 Develop/Implement IT system master plan 2024/25 Complet 100% Summer 202: 0.00 Construct Council Chamber Audio Visual Upgrades 2024/25 **× Complete 100% Fall 2024 0.00 New City Customer Welcome Letter (Utility/Bus. License) 2024/25 100% Spring 2025 0.00 Cyber Security Management 2024/25 10% Winter 2025 0.05
365 System Tools Implementation 2024/25 On-Going 10% Spring 2026 0.09 RFP for New Auditor 2024/25 Complete 100% Fall 2024 0.00 Biennial Budget 2024/25 Complete 100% Spring 2025 0.00
PAFR -Spanish 2024/25 100% Winter 2024 0.00
Business License System Implementation 2024/25 70% Fall 2025 0.05 Text To Support 2025/26 New 0% TBD 0.38
City Department - Cost Savings Award Program 2025/26 New 0% TBD 0.04 CalCard Purchasing Process and Leveraging Evaluation 2025/26 xxx* New 0% TBD 0.17 Funding For Water Projects 2025/26 New 0% TBD 0.14
AP - Al Process Improvement Implementation 2026/27 New 0% TBD 0.16 Business Licensing Audits 2024/25 Continuing 10% Fall 2025 0.08 2 IBS Payroll System Updates 2024/25 ****× Continuing 20% Fall 2024 0.05 Water and Sewer Rate Review and Revenue Evaluations 2024/25 Complete 100% Fall 2024 0.00 Deposit Account Process Review 2024/25 Continuing 20% Winter 2024 0.05 Confidential File Retention Review 2024/25 Continuing 20% Summer 2024 0.08 Develop Policy on Gen. Artificial Intelligence (AI), Al Pilot, and social 2024/25 0.00
~ N media 20% Fall 2025
contain
Process Digitization and Automation - Paper Elimination 2024/25 50% TBD 0.37 xxx×
Donation Programs Creation 2025/26 0% TBD 0.17
RFP/RFQ to Contracts Processes Review and Update 2025/26 xx New 0% TBD 0.19 New Business Welcome Resources 2025/26 New 0% TBD 0.04
Volunteer Program / Support 2025/26 xx* New 0% TBD 0.07 Evaluate Stormwater Rate Study for Possible Implementation 2026/27 New 0% TBD 0.12 FISCAL YEAR 2025/26
Note: Project in red text were added during the fiscal year. Proposed Priority 1 FTE 1.14 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 Available FTE 0.16 -0.98
^ Moved to regular activities
FISCAL YEAR 2026/27
Proposed Priority 2 & 3 FTE 1.21
Available FTE 0.16
-1.05
City of Cotati Strategic Priorities Work Plan 2025-2026 and 2026-2027 Public Works and Engineering Department EIst Priority Proposed Projects = Ind Priority Proposed Projects
= 3rd Priority Proposed Projects
Strategic Goals 2024/25
Lead/Support Jpdated Priority Long-Term Vitality Address Climate Change Best-in Class Services Community Engagement Equity and Diversity Strategic FY Estimated
Strategic Projects Status to complete Completion Estimated FTE Public Works
Streets Gateway Signage 2024/25 Complete 100% Spring 2024 0.00 Park and Ride Replacement 2024/25 in Constructior 100% Spring 2025 0.00 Hwy 116/W Cotati Ave Intersection Safety Improvements 2024/25 *×× In Design x 20% Fall 2028 0.11 Grants - Redwood Dr & Cypress Ave Pavement Rehab 2024/25 Complete 100% Summer 2024 0.00 Engineering Asset Management, Unified Request Tracking 2024/25 ..x*** Complete 100% Fall 2024 0.00 Grants - Sidewalk Gap Closure Project (In Design) 2024/25 Complete 100% Spring 2025 0.00 Sewer SCADA Replacement - Sewer/Water 2024/25 Complete 100% Fall 2024 0.00 Putnam Park Design & Improvements 2024/25 Complete 100% Spring 2025 0.00 Sunflower Park Design & Improvements 2024/25 In Design 50% Fall 2025 0.06 Annual City-Wide Bicycle Pedestrian Safety Improvements Project* 2024/25 Complete x 100% Spring 2025 0.03 Class 1 Pathway Maintenance & Laguna Waste Receptacle Project 2024/25
(Laguna Trail, Ranch Pathway)* In Construction 50% Summer 2025 0.03 Organize Annual Creek Week Event* 2024/25 On Going 100% Annual 0.04 2025 Street Improvements Project 2024/25 Complete 100% Spring 2025 0.00 Microgrid City Hall Complex & Corp Yard, EV Charging Evaluation 2024/25 xxx× *× × In-Progress 10% Summer 2025 0.02 West School Street Storm Drain Repair 2024/25 ..* Complete 100% Fall 2024 0.00 Wastewater System Emergency Generator Project (Quail Hollow) 2024/25 On Hold 5% Fall 2025 0.05 Water and Sewer Rate Review and Revenue Evaluations 2024/25 Complete 100% Spring 2025 0.00 Update & Publish Development Checklists/Review Benchmarks 2024/25 In-Progress 0% Summer 2025 0.14 2026 Street Improvements Project 2025/26 New 0% Spring 2026 0.06 Annual City-Wide Bicycle Pedestrian Safety Improvements Project* 2025/26 New 0% Summer 2026 0.04 Sewer & Water Renewal and Replacement Master Plan 2025/26 New 0% Spring 2026 0.09 Sewer Collection System Renewal and Replacement 2025/26 New 0% Summer 2026 0.06 Sewer Lift Station Renewal 2025/26 New 0% Fall 2025 0.05 Well 2 Renewal & Remediation 2025/26 New Spring 2026 0.06 Cypress Tank and Pipeline 2025/26 New Summer 2028 0.29
Civic Center Park Improvements Project 2026/27 In Design 3% TBD 0.10 2025 Park Meadows Landscape Improvements Project 2024/25 On Hold 0% TBD 0.02 Well 1A/Well 3 Treatment Renewal and Replacement 2024/25 On Hold TBD Trash Implementation Plan - Phase 1 2024/25 On Hold 0% TBD 0.06 2027 Street Improvements Project 2026/27 New 0% Spring 2027 0.06 2028 Street Improvements Project 2026/27 New 0% Spring 2028 0.06 New Century Sewer Lift Station Backup Generator 2026/27 New Spring 2027 0.06 West Sierra Tank Recoating 2024/25 On Hold TBD 0.06
Olaf Street Storm Drain Repair 2024/25 On Hold 0% Summer 2025 0.02 Parks Veronda Falletti Ranch Barn(s) Final Design 2024/25 In Design 15% Summer 2025 0.15 Buildings Civic Center Parking Lot Improvements 2024/25 On Hold TBD 0.04 Vegetative Management - Laguna De Santa Rosa 2024/25 On Hold 0% TBD 0.04 Central Traffic Signal Controller 2024/25 On Hold 0% TBD 0.06 Gateway Signs Project 2025/26 New Summer 2026 0.10
Annual Landscaping Improvements Project 2025/26 New 888 Spring 2026 0.02 Cator Basketball Court Resurfacing 2026/27 New Summer 2027 0.01 Note: Project in red text were added during the fiscal year. FISCAL YEAR 2025/26 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 Proposed Priority 1 FTE 1.11 Available FTE 1.01
^ Moved to regular activities -0.10
FISCAL YEAR 2026/27
Proposed Priority 2 & 3 FTE 0.89
Available FTE 0.92
0.03 City of Cotati Strategic Priorities Work Plan 2025-2026 and 2026-2027 Police Department = 1st Priority Proposed Projects
= 2nd Priority Proposed Projects
1 = 3rd Priority Proposed Projects
Strategic Goals 2024/25
Long-Term Vitality Address Climate Change Best-in Class Services Equity and Diversity % Complete
Strategic FY Community Engagement
at End of FY Estimated
Status 24-25 Completion Estimated FTE
Police Department
Police Officer Recruiting with Focus on Equity and Inclusion*^ 2024/25 X Complete 100% Spring 2024 0.00 Crisis Intervention/Police Post Critical Event Training All Staff*^ 2024/25 Complete 100% Winter 2024 0.00 Community Outreach TPA, NNO, Coffee with a Cop^ 2024/25 Complete 100% Winter 2024 0.00 Focused Vehicle, Pedestrian, Bicycle Safety/Enforcement^ 2024/25 Complete 100% Winter 2024 0.00 xxxx
Implement Police Oversight Recommendation*^ 2024/25 Complete 100% Spring 2025 0.00 POST+ Implicit Bias and Racial Profiling, De-Escalation, Trafficking Trainin 2024/25 X Complete 100% Spring 2025 0.00 *****×
Records, PRA, & Analytics Training^ 2024/25 Complete 100% Fall 2024 0.00 Mobile Support Team & SAFE Crisis/Mental Health Training^ 2024/25 Complete 100% Spring 2025 0.00 SB2 Training and Compliance^ 2024/25 Complete 100% Winter 2024 0.00 Explore Social Media Enhancement & Outreach 2024/25 × * On Going 100% Spring 2025 0.00 Return Supervision 1 LT 2SGTs 2 Corporals^ 2024/25 X On Going 75% Summer 2025 0.25 Identify Core Specialized Training for Detective Position 2025/26 New 0% Spring 2026 0.08 South County SAFE Team/Mental Health Outreach & Expansion 2025/26 New 0% Spring 2026 0.08 xx Spring 2026
Scan Project & Records Digitization 2025/26 New 0% 0.50 Small Agency Mutual Aid Investigation Team Training^ 2024/25 Complete 100% Spring 2025 0.00 2 Wellness Grant Equipment 2024/25 Complete 100% Winter 2024 0.00 2 PSAP (Dispatch) Upgrade 2024/25 On-Going 80% Fall 2025 0.19 Industrial Area Restricted Hour Parking Ordinance 2024/25 On-Hold 0% TBD 0.08 Full Deployment of BOLA Wrap 2024/25 On Hold 50% TBD 0.04 Repurpose Holding Facility Infrastructure 2024/25 In-Progress 10% TBD 0.50 Evaluate "Lights Onl" Project 2024/25 On-Hold 0% TBD 0.12 Note: Project in red text were added during the fiscal year. FISCAL YEAR 2025/26 * City Council Identified Priorities, Strategic Planning Session, Feb. 20, 2024 Proposed Priority 1 FTE 0.90 Available FTE 1.30
^ Moved to regular activities 0.40
FISCAL YEAR 2026/27
Proposed Priority 2 & 3 FTE 0.92
Available FTE 0.92
0.00