RESOLUTION NO. (XX)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI AWARDING THE CONSTRUCTION CONTRACT FOR THE 2025 STREET IMPROVEMENT PROJECT TO AMERICAN ASPHALT REPAIR & RESURFACING CO., INC AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION
CONTRACT AND CONSTRUCTION MANAGEMENT AND INSPECTION
SERVICES AGREEMENT, DESIGN AMENDMENTS AND ANY NEEDED CHANGE
ORDERS AND AMENDMENTS, UP TO THE AUTHORIZED PROJECT BUDGET AMOUNT.
WHEREAS, the City’s Five-Year Capital Improvements Program includes a list of street paving projects, and the paving projects are based on a Pavement Management Program (PMP), updated every 2 years, which guides the identification and prioritization of street pavement maintenance projects; and
WHEREAS, the PMP provides strategies to prioritize the annual roadway projects based on their condition and treatment costs; and
WHEREAS, the 2025 Street Improvement Project (Project) is included in the City’s current Five-Year Capital Improvement Program; and
WHEREAS, the streets included in the total Base Bid and Additive Alternative 1 are Old Redwood Highway between Hwy 116 and George Street, E. Cotati Ave between Old Redwood Highway and Baytree Ct, Forno Way, Jagle Street, Honor Place, Dorfman Drive, Clothier Lane, Logan Place, Loma Linda Drive, Loma Linda Court, Issel Court, and Water Road, and this work, being pavement preservation, includes repair of failed areas (dig outs/repairs), slurry seal and restriping; and
WHEREAS, bid documents were finalized and the Project was advertised for bidding on February 21, 2025; and
WHEREAS, on March 18, 2025, five bids were received, with the low bid provided by American Asphalt Repair & Resurfacing Co., Inc for a total base bid and Additive Alternative amount of $513,478.55, which is 12.8 percent below the Engineer’s estimate, and the low bid was reviewed and determined to be responsive and is recommended for award; and WHEREAS, in April 2022, City Staff conducted a consultant selection process and selected Green Valley Consulting Engineers, based on their being best qualified to perform construction management services for pavement maintenance projects; and WHEREAS, City staff requested and Green Valley Consulting Engineer’s provided a proposal for Construction Management and Inspection services for the Project and City staff has reviewed the proposal and finds it to be fair and reasonable and recommends it for approval; and WHEREAS, the City’s adopted FY24/25 Budget includes $664,000 for this project, and accounting for the design agreement, construction contract, Construction Management professional services, engineering services during construction leaves 1.7 percent contingency (as a percentage of the construction contract), and, to avoid reducing the City General Fund unencumbered balance, there is no project budget amendment and staff will manage the Project by cutting back the scope of the Project during construction as the need arises to stay within budget; and
WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE LET IT BE RESOLVED by the Council of the City of Cotati that:
1. All of the above recitals are true and correct and incorporated herein by reference; and
2. The construction contract for the Project is awarded to American Asphalt Repair & Resurfacing Co., Inc for $513,478.55; and
3. The Construction Management and Inspection Agreement with Green Valley Consulting Engineers for $81,760.00, is approved; and
4. The City Manager (or designee) is authorized to execute the construction contract for the Project, the construction management and inspection agreement, and any needed change orders, amendments and miscellaneous Project expenses up to the Project’s budgeted amount of $664.000.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on April 8, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney