RESOLUTION NO. (XX)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI ADOPTING
AN UPDATED RECORDS RETENTION SCHEDULE AND SUPERSEDING
RESOLUTION 2016-10
WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, it is necessary for the effective operation of the government of the City of Cotati to facilitate the retention of records in accordance with the law and business needs, while simultaneously reducing current and future records storage costs, eliminating duplication of effort, and increasing efficiency and rapid access to records; and WHEREAS, the City of Cotati has previously adopted Resolution 2016-10 relating to records retention and destruction.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COTATI DOES RESOLVE AS FOLLOWS:
Section 1. The Retention Schedule attached hereto as Exhibit A shall go into effect immediately and the records of the City of Cotati, as set forth in the Retention Schedule, attached hereto as Exhibit A and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq of the Government Code of the State of California and in accordance with the applicable provision(s) of said schedule upon the request of a Department Head in with the consent in writing of the City Clerk and City Attorney, without further action by the City Council of the City of Cotati.
Section 2. Resolution 2016-10 is hereby superseded in it’s entirety.
Section 3. The City Council authorizes the City Manager or designee to make minor updates to the Retention Schedule, as approved by the City Attorney, when necessary to better identify record types/categories, without changing the retention periods.
Section 4. The City Council authorizes the City Manager or designee to make minor updates to the Retention Schedule, as approved by the City Attorney, when necessary to update retention periods to conform with changes in law.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on May 13, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney