RESOLUTION NO. (XX)
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL ACCEPTING THE
CITY COUNCIL CHAMBERS AUDIO VISUAL SYSTEMS UPGRADE PROJECT
AND DIRECTING THE CITY CLERK TO RECORD THE NOTICE OF
COMPLETION
WHEREAS, the City Council Chambers Audio Visual Systems Upgrade Project (Project) was presented to Council by City Staff on March 12, 2024; and WHEREAS, the Project consisted of upgrading aging pieces of the City’s audio-visual equipment in the Council Chambers, which was originally installed in 2014, to make improvements in the system’s reliability; and
WHEREAS, On September 24, 2024, City Council awarded the Construction contract for the project and work began in the Council Chambers on December 11, 2024; and WHEREAS, on January 10, 2025, the work was substantially completed, with City Staff working with the contractor to fix minor bugs discovered by using the system over the next few months;
WHEREAS, the City Manager has determined the work has been completed in accordance with the contract documents and recommends it for acceptance by the City Council; and
WHEREAS, the Project’s total approved budget amount was $306,000; and WHEREAS, the Project was completed under budget ($300,291) and unspent funds are to be returned to the unappropriated General Fund balance; and WHEREAS, the Project qualifies for a Class 1 Categorical Exemption under CEQA Section 15301, in that the Project consisted of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, that the City of Cotati City Council hereby takes the following actions:
1. Determines the recitals stated above are true and correct; and
2. Accepts the City Council Chambers Audio Visual Systems Upgrade Project; and
3. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code Section 9204).
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on May 13, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney