RESOLUTION NO. (XX)
RESOLUTION OF THE CITY OF COTATI CITY COUNCIL APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES TO DESIGN THE FY 2026 PAVEMENT PRESERVATION PROJECT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT.
WHEREAS, the FY 2026 Pavement Preservation Project (Project) follows the recommendations of the City’s Pavement Management Program and is consistent with its recently adopted Annual and Multi-Year Capital Plans; and WHEREAS, the City is committed to investing in its roadway infrastructure and the investment includes both higher cost street reconstruction for streets in poor condition as well as lower cost slurry (i.e. street preservation) of streets in good condition; and WHEREAS, every summer for the past several years, the City has completed street pavement preservation and rehabilitation projects and has significantly improved the overall condition of its street to now among the best in Sonoma County; and WHEREAS, the Project is included in the City’s adopted FY24/25 Budget, and, in August 2024, the City Engineering Division issued a request for qualifications, reviewed the qualifications, and City Staff determined Harris and Associates to be the most qualified for the design of street preservation and rehabilitation design projects; and WHEREAS, the City requested, and Harris and Associates has provided, a proposal to prepare construction plans and specifications and bidding services for the City to contract with a construction company for construction in late summer 2025; and WHEREAS, City Staff have reviewed the proposal and find it to be fair and reasonable and Staff recommends it for approval; and
WHEREAS, the Project’s preliminary schedule is to advertise for bids in June 2025 with construction to start in late summer 2025; and
WHEREAS, a budget amendment is requested for $14,270 to be advanced to FY24/25 for design services with the understanding the balance of the design agreement of $15,745 (and the construction expenses) is to come from the anticipated FY25/26 budget for the Project; and WHEREAS, the action of approving the design agreement is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cotati hereby determines that:
1. The recital above are true and correct, and
2. The proposal from Harris and Associates to design, provide bidding services, and design services through construction, for an amount of $90,015, is approved, and
3. The City Manager, or designee, is authorized to execute said agreement.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on May 13, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney