EXHIBIT A
CONDITIONS OF APPROVAL
1. The applicant is granted exclusive use of La Plaza Park including closing La Plaza Street adjacent to the park, La Plaza St. between West Sierra Avenue and Old Redwood Highway, and Old Redwood Highway from East Cotati Avenue to the southern Cotati City Limit for the event on September 13th, 2025 from 5:00am to 7:00pm for the event scheduled from 9:00am to 5:00pm, as more specifically described below. This approval includes live amplified entertainment from 9:00am to 5:00pm.
2. The applicant shall provide the City with evidence of the proper insurance 30 days prior to the event.
3. The applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC) for the event. The City authorizes the sale and consumption of alcohol.
4. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.
5. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.
6. The applicant shall contact the Rancho Adobe Fire Protection District and comply with any permit requirements of the District.
7. The applicant shall ensure the public facilities (park, parking spaces, restrooms, and streets) are cleaned completely and returned to pre-event condition prior to re-opening the streets. This includes the removal of any chalk or tape used to mark vendor spaces.
Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.
8. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.
9. The applicant shall be responsible for ensuring trash, recycling, and compost bins, portable toilets, and handwashing stations are delivered and collected.
10. The Police Department shall notify the appropriate agencies of street closures per California Vehicle Code Section 21101 (e). This Section authorizes the temporary closing of any street for celebrations, parades, local events and other purposes when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
11. Applicant shall notify all neighboring businesses and residents of the event as directed by the City, no later than 14 days prior to the event.
12.The organizer shall prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.
13. The organizer shall get City approval of a traffic control plan no later than 30 days prior to the event.
14. Public Works shall be responsible for street closures, as listed below. The applicant shall be responsible for providing the barricades, signage, and delineators. a. The following streets will be closed on Saturday, September 13, 2025 from 5:00am-7:00pm:
La Plaza – from West Sierra Avenue to Old Redwood Highway La Plaza – from Old Redwood Highway to West Cotati Avenue La Plaza – from West Cotati Avenue to West Sierra Avenue b. The following street will be closed on Saturday, September 13, 2025 from 6:00am-12:00pm:
Old Redwood Highway from East Cotati Avenue to the southern Cotati City limit
c. The following street will be designated for ADA accessible parking:
West Cotati Avenue (midblock) to La Plaza (North side of the roadway)