RESOLUTION NO. (XX)
RESOLUTION APPROVING A BUDGET AMENDMENT AND CONTRACT
AMENDMENT FOR THE 2025 STREET IMPROVEMENT PROJECT
WHEREAS, on April 8, 2025, the City Council of the City of Cotati approved construction and construction management agreements for the 2025 Street Improvement Project in order to maintain City streets using low-cost preservation construction methods consisting of dig-outs, crack seals and a finishing slurry seal course; and WHEREAS, construction began on May 12, 2025, and work is expected to be substantially completed in June 2025; and
WHEREAS, due to the routine nature of the work is routine, and in order to remain within the City’s adopted budget amount for the project, a minimal 2% contingency was initially approved for the Project; and
WHEREAS, during construction, a number of street safety improvements previously identified by Staff in response to citizen concerns are recommended to be added to the Project for expediency; and
WHEREAS, the 2025 City-Wide Traffic Safety Improvements Project includes improvements to E. Cotati Ave, Benson Lane and West School Street, namely, a new Rectangular Rapid Flashing Beacon at E. Cotati Ave at the Laguna De Santa Rosa pathway crossing to replace the inoperable in-roadway flashing lights, two speed cushions on Benson Lane, installation of a three-way stop at Benson Lane and Loretto Avenue, fog line on West School Street along the new Class 1 pathway, and striping along Water Road to delineate the four foot pathway along the roadside; and
WHEREAS, these safety improvements have an immediate benefit to Cotati citizens, and the type of work is consistent with the current construction agreement with the construction contractor for the 2025 Street Improvement Project; and WHEREAS, additionally, the design significantly underestimated the amount of crack sealing needed for the project, and Staff determined it was necessary to complete the crack sealing ahead of the slurry seal paving for the treatment to have its intended added life expectancy; and
WHEREAS, the agreed-to costs to complete the added work items plus a contingency of $6,211 total $55,000; and
WHEREAS, since these added construction scope items exceed the previously approved minimal contingency amount, a request for added budget is needed; and WHEREAS, Staff recommends the sources of funding be $29,170 of unspent funds from the 2025 City-Wide Traffic Safety Improvements Project and $25,830 from unappropriated General Fund balance; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, that the City of Cotati City Council hereby approves the following:
1. The above recitals are hereby declared to be true and correct and to be findings of the City Council of the City of Cotati and are made a part of this Resolution.
2. The total Project budget is to be increased by $55,000 to a total of $719,000.
3. The City Manager, or designee, is authorized to make the budget adjustments from the aforementioned accounts to the Project account and to execute any needed Change Orders or agreement amendments up to the authorized Project budget amount.
4. This Resolution shall become effective immediately upon adoption.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on June 10, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney