Agenda packet — Cotati City Council, July 8, 2025 (part 1 of 2)

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, July 08, 2025
6:00 PM REGULAR MEETING

COUNCILMEMBER PARTICIPATION VIA TELECONFERENCE
Councilmember Susan Harvey will participate via teleconference at 5970 Riverview, Mackay, ID 83251, pursuant to Government Code Section 54953(b). Members of the public may attend and participate at either the Council Chambers or via teleconference from the location referenced above. The agenda shall be posted at both locations.

The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.gov. For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected] or 707-665-3622.

Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person. As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable. If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.

Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://www.youtube.com/@cityofcotati7280/streams

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/84185973087?pwd=A1X9IQsKCGj0mU7KVOzfXNKnmVKijB.1 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: 841 8597 3087 Passcode: 868228
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

If you would prefer to submit your public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Cotati City Council Packet July 08, 2025
Notice is hereby given that after Public Comment on Non-Action Agenda Items, the Council will recite the Land Acknowledgement and Pledge of Allegiance, per Resolution 2025-14, City Council Policy 2025-02.

Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area. • The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2025-02 III.B.1.) Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda.

Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2025-02: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record. Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER - ROLL CALL

2. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

3. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – JUN 24, 2025

4. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council may consider the item. If the City Council considers the item, citizens will be afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. However, the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

Cotati City Council Packet July 08, 2025
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.gov, under the “How do I” link at the top of the homepage.

D. Have you noticed a street light out, pothole, or issues in a City Park? We want to keep Cotati beautiful and running smoothly, so please let us know what needs to be fixed, by going to the City website under “How do I” and “Report a Service Request.” E. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.

5. AGENDA REVIEW

6. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2025-02, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty seconds remaining, and red when time has expired.

7. CONSENT CALENDAR (ACTION)
A. ACCEPTANCE OF THE SIDEWALK GAP CLOSURE PROJECT
It is recommended the City Council of the City of Cotati adopt a resolution accepting the Sidewalk Gap Closure Project, authorizing the City Clerk to file the Notice of Completion with the County Recorder, and after 35 days with no protests, release the construction contract retention.

B. FISCAL YEAR 2025-26 CITY VEHICLE REPLACEMENTS AND RESOLUTION

AUTHORIZING CALIFORNIA HIGHWAY PATROL GRANT
It is recommended that the City Council by motion authorize the City Manager to approve the purchase of budgeted vehicles and to execute any necessary agreements to carry out the approved purchases, including up-fitting, not to exceed the authorized budget amount by fund, and to adopt a resolution authorizing the acceptance of grant funding from the California Highway Patrol to fund the education, prevention, and enforcement of laws related to driving under the influence (DUI).

C. UPDATE TO THE CITY COUNCIL MEETING RULES
It is recommended that the City Council approve a resolution updating the City Council Rules to consolidate and clarify the City Council meeting agenda.

D. CONSIDER AWARDING THE CONSTRUCTION CONTRACT FOR THE

SUNFLOWER PARK IMPROVEMENTS PROJECT
It is recommended the City of Cotati City Council adopt a resolution awarding the Construction agreement for the Sunflower Park Improvements Project and authorizing the City Manager to execute said agreement and any change orders or amendments to the Construction Management Agreement up to the authorized project budget amount.

Cotati City Council Packet July 08, 2025
E. ADOPTION OF THE CITY-WIDE SALARY SCHEDULE FOR FISCAL YEAR 2025/26 It is recommended that the City Council adopt the fiscal year 2025/26 salary schedule, as updated per the current City labor agreements.

F. DECLARATION OF PARCEL ON SANTERO WAY TO BE EXEMPT SURPLUS

PROPERTY
It is recommended the City Council approve a resolution declaring Assessor Parcel Number 144-320-033 on Santero Way as “exempt surplus property“ under the Surplus Land Act.

G. APPROVAL OF 2025 COTATI ACCORDION FESTIVAL AND ASSOCIATED STREET

CLOSURES
It is recommended that the City Council adopt a resolution approving the 2025 Accordion Festival including the sale of alcoholic beverages on public property, amplified music, and the temporary closure of certain public streets.

H. ADOPTION OF RESOLUTION DECLARING INTENTION TO ANNEX CERTAIN PROPERTY TO COMMUNITY FACILITIES DISTRICT NO. 2017-01 (PUBLIC

SERVICES)
It is recommended that the City Council of the City of Cotati adopt a Resolution Declaring Intention to Annex Certain Property to Community Facilities District No. 2017-01 (Public Services) and fixing August 12, 2025 as the hearing date with respect to the proposed annexation.

I. SETTING A PUBLIC HEARING DATE FOR CONSIDERATION OF OBJECTIONS TO

THE OUTSTANDING BACKFLOW TESTING CHARGES AND LEVYING OF ASSESSMENTS FOR FISCAL YEAR 2025-26
It is recommended the City Council adopt a resolution setting a Public Hearing date to receive all oral and written protests to the outstanding backflow testing charges and levying of assessments for Fiscal Year 2025-26.

8. DIRECTION ON FUTURE AGENDA ITEMS

9. PUBLIC HEARINGS (ACTION)
A. RESOLUTION TO APPROVE THE ENGINEER'S REPORT, CONFIRM THE

ASSESSMENT DIAGRAM AND ANNUAL ASSESSMENT AMOUNTS, AND LEVYING

AND COLLECTION OF THE ANNUAL ASSESSMENTS FOR THE COTATI

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2025-26
It is recommended the City Council of the City of Cotati adopt a resolution approving the Annual Engineer's Report, confirming the assessment diagram and annual assessment amounts, and authorizing the levying and collection of assessments for Fiscal Year 2025-26 for the Cotati Landscaping and Lighting Assessment District for Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10 (Pursuant to the Landscaping and Lighting Act of 1972).

10. REGULAR AGENDA (ACTION)
A. MICROGRID PROJECT UPDATE
It is recommended that the City Council adopt a motion authorizing the City Manager to proceed with final design development of the proposed Phase 1 of the Microgrid Project.

Cotati City Council Packet July 08, 2025
B. CONSIDERATION AND DIRECTION TO THE CITY’S WATER ADVISORY

COMMITTEE REPRESENTATIVE REGARDING THE PROPOSED WATER SUPPLY

AGREEMENT BETWEEN MARIN MUNICIPAL WATER DISTRICT AND SONOMA WATER
It is recommended the City of Cotati City Council consider the proposed water supply agreement by and between Marin Municipal Water District and Sonoma County Water Agency and, by motion, make a recommendation to its Water Advisory Committee (WAC) representative to conditionally support the agreement, as described.

C. DISCUSS AND PROVIDE DIRECTION TO THE CITY'S REPRESENTATIVE ON THE

SONOMA CLEAN POWER BOARD OF DIRECTORS REGARDING SONOMA

CLEAN POWER EXPANSION TO LAKE COUNTY
It is recommended that the City Council provide direction to the City’s representative on the Sonoma Clean Power (SCP) Board of Directors to authorize expansion of SCP service to Lake County and the associated cities, including direction (if any) on the key considerations discussed in the staff report.

11. CITY MANAGER'S REPORT

12. CITY COUNCIL MEMBER REPORTS

13. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

14. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before July 4, 2025. /s/ Kevin Patterson, Deputy City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, June 24, 2025
6:00 PM REGULAR MEETING

1. CALL TO ORDER - ROLL CALL
Mayor Ford called the meeting to order at 6:00pm.

Attendee Name Title Status
Ben Ford Mayor Present
Sylvia Lemus Vice Mayor Present
Susan Harvey Councilmember Present
Laura Sparks Councilmember Present
John Savage Councilmember Present
Staff Present: City Manager Damien O’Bid, City Attorney John Bakker, Deputy City Clerk Kevin Patterson, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Director of Public Works/City Engineer Craig Scott, Police Chief Chris Simmons

2. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
Public Comment:

Laurie Alderman of Cotati
George Barich of Cotati
Michael Ceremello

3. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS

AGENDA (ACTION)
A. COTATI CITY COUNCIL – REGULAR MEETING – JUNE 10, 2025 Public Comment:

Laurie Alderman of Cotati
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RESULT: Approve [5 TO 0]
MOVER: Laura Sparks, Councilmember
SECONDER: Susan Harvey, Councilmember
AYES: Ford, Lemus, Harvey, Sparks, Savage
NAYS: None

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.gov, under the “How do I” link at the top of the homepage.

5. PRESENTATIONS
A. PRESENTATION BY RECOLOGY SONOMA MARIN
Presentation by Celia Ferber and Logan Harvey of Recology.

Councilmembers comment.

6. AGENDA REVIEW
No changes.

7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on 7 of 276
Cotati City Council Minutes June 24, 2025
the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2025-02, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty (30) seconds remaining, and red when time has expired.

Public Comment:

Laurie Alderman of Cotati
Michael Ceremello

8. CONSENT CALENDAR (ACTION)
A. ADOPTION OF A RESOLUTION APPROVING FISCAL YEAR 25/26 SB1 LIST OF

PROJECTS AS REQUIRED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
B. SECOND READING OF AN ORDINANCE AMENDING TITLE 17 (LAND USE) OF

THE COTATI MUNICIPAL CODE TO COMBINE THE

COMMERCIAL/INDUSTRIAL AND GENERAL INDUSTRIAL ZONING DISTRICTS

INTO A SINGLE ZONING DISTRICT
C. APPROVAL OF ANNUAL STORM WATER SUPPORT SERVICES AGREEMENT D. APPROVAL OF 2025 NIXON FAMILY CELEBRATION OF LIFE EVENT IN LA

PLAZA PARK
RESULT: Adopt [5 TO 0]
MOVER: Susan Harvey, Councilmember
SECONDER: Laura Sparks, Councilmember
AYES: Ford, Lemus, Harvey, Sparks, Savage
NAYS: None

9. DIRECTION OF FUTURE AGENDA ITEMS
None.

10. REGULAR AGENDA (ACTION)
A. CITY COUNCIL RULES UPDATE
Presentation by City Manager Damien O’Bid.

Councilmembers comment.

Public Comment:

Michael Ceremello
Council provided feedback to staff on the proposed rules, and asked for a new version to be brought back for adoption at the next regular City Council meeting:
- Moving Pledge of Allegiance and Land Acknowledgment to immediately after the Regular 8 of 276
Cotati City Council Minutes June 24, 2025
Agenda.
- Merge current Announcements section with printed information at the top of the meeting agenda.
- Remove action/non-action distinction from agenda items. - Add Proclamations to items that are typically opened for public comment. - Remove Public Comment on Non-Action Agenda Items agenda heading.

11. CITY MANAGER'S REPORT
Report by City Manager Damien O’Bid.

12. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional events and meetings.

13. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

14. ADJOURNMENT
Mayor Ford adjourned the meeting at 7:36pm.
/s/ Kevin Patterson, Deputy City Clerk
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Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ACCEPTANCE OF THE SIDEWALK GAP CLOSURE

PROJECT
Date: July 8, 2025
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council of the City of Cotati adopt a resolution accepting the Sidewalk Gap Closure Project, authorizing the City Clerk to file the Notice of Completion with the County Recorder, and after 35 days with no protests, release the construction contract retention.

Background
The City’s Active Transportation Plan (ATP) identifies street improvements throughout the City to improve safety of all modes of travel including bicycles and pedestrians. The ATP presents a list of sidewalk gaps for the City to address. The City included the highest priority sidewalk gaps in its Capital Improvement Plan and in 2021, submitted a grant application to help fund the project. The City was successful in receiving Go Sonoma funding through the Sonoma County Transportation Agency’s Priority Project Cycle 1 program. Due to budget constraints, not all of the sidewalk gaps that were designed were constructed and the intent is to bring these segments forward in future projects.

Analysis/Discussion
On September 10, 2024, City Council awarded the construction agreement for the Sidewalk Gap Closure Project (Project) to Zara Construction. The project consisted of a new pathway on West School Street, between Clifford and Maple, closing a sidewalk gap on Olaf, closing a sidewalk gap on Park Avenue between Myrtle Avenue and the Veteran’s Hall Parking Lot, and completing the pathway along Myrtle Avenue, between Putnam Park and Park Avenue.

Field work began on the installation on October 14, 2024, and a final inspection was conducted 10 of 276
on June 2, 2025. The City Engineer has determined the work has been completed in accordance with the project documents. Construction Management for the Project was conducted by Green Valley Consulting Engineers. Accounting for wet weather delays, the work was completed within the contract allotted days.

A budget amendment was approved by City Council and was necessary due to extra construction management costs related to the extended schedule and change orders exceeding the project contingency. The most significant change orders were caused by the wet conditions in areas at the intersection of Maple Avenue and West School Street which needed to be over excavated and new material brought in to obtain acceptable compaction testing results. The second most significant change order was needed for vegetation removal which interfered with drainage along West School Street.

The City Engineer is recommending the Project for acceptance by the City. Following City Council action, a Notice of Completion is to be filed with the County Recorder and after thirtyfive days, provided there are no protests, the City is to release the retention to the Contractor.

Financial Considerations
The City’s Fiscal Year 24/25 Budget has an amended annual project budget of $790,000. This budget included $500,000 of Go Sonoma Funds with the remaining funds from the General Fund. In the prior year (2023/24) there was a total project expenditure of $116,074, which is part of the total design costs of $166,302. The total approved project budget, after amendment due to change orders, is $906,074.00. Total Project costs are $898,349.33 with an amount under budget of $7,724.67. Below is a table summarizing the project costs.

Description Total Project Costs
Design $166,302.00
Construction $565,806.22
Construction Management $161,525.00
Other Costs $4,716.11
Total $898,349.33
Total Budget 2024/25 $790,000
Total Amended Budget $906,074.00
Amount Under/(Over) Budget $7,724.67
The unused budget will be returned to the City’s unappropriated General Fund account.

Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. 11 of 276
RESOLUTION NO. (XX)

ACCEPTING THE SIDEWALK GAP CLOSURE PROJECT, AUTHORIZING THE

CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY

RECORDER AND RELEASE THE CONSTRUCTION CONTRACT RETENTION WHEREAS, the City’s Active Transportation Plan (ATP) identifies street improvements throughout the City to improve safety of all modes of travel including bicycles and pedestrians; and
WHEREAS, the ATP presents a list of sidewalk gaps for the City to address, and the City included the highest priority sidewalk gaps in its Capital Improvement Plan and in 2021, submitted a grant application to help fund the project; and WHEREAS, the City was successful in receiving Go Sonoma funding through the Sonoma County Transportation Agency’s Priority Project Cycle 1 program and, due to budget constraints, not all of the sidewalk gaps that were designed were constructed and the intent is to bring these segments forward in future projects; and
WHEREAS, on September 10, 2024, City Council awarded the construction agreement for the Sidewalk Gap Closure Project (Project) to Zara Construction, and field work began on the installation on October 14, 2024, and a final inspection was conducted on June 2, 2025, and the City Engineer has determined the work has been completed in accordance with the project documents; and
WHEREAS, Construction Management for the Project has been conducted by Green Valley Consulting Engineers, and, accounting for wet weather delays, the work has been completed within the contract allotted days and within budget; and WHEREAS, the City Engineer is recommending the Project for acceptance by the City.

WHEREAS, the City’s adopted Fiscal Year 24/25 Budget has an amended annual project budget of $790,000, which consists of $500,000 of Go Sonoma Funds and $235,000 of the City’s General Fund, with a total amended budget of $906,074 due to change orders; and WHEREAS, the construction contract and Construction Management and Inspection, Design Services, and other costs total $898,349.33 which leaves $7,724.67 of unspent funds to be returned to the City’s unappropriated General Fund account; and WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati 12 of 276
hereby takes the following actions:

1. Accepts the contract work performed on the Sidewalk Gap Closure Project; and

2. Directs the City Clerk to record the attached Notice of Completion for said contract work within 15 days of the date of resolution and provide a copy to the contractor (Cal. Civil Code §9204); and

3. Authorizes the City Manager to release any remaining contract retention to Zara Construction, Inc. thirty-five (35) days after the recordation of the Notice of Completion, provided that no liens or stop notices have been filed against the Project.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

Kevin Patterson, Deputy City Clerk
City of Cotati
201 W. Sierra Avenue
Cotati, CA 94931-4217

NOTICE OF COMPLETION
(ACCEPTANCE OF IMPROVEMENTS)
NOTICE IS HEREBY GIVEN THAT:

1. The City Council of the City of Cotati has accepted the improvements at the City Council meeting of July 8, 2025 for the Sidewalk Gap Closure Project. The nature of the City of Cotati’s interest, as owner, of the property is as public rightof-way.

2. The improvements were completed and deemed complete by the Director of Public Works/City Engineer on June 2, 2025.

3. The name of the original contractor for the work of improvement was Zara Construction, Inc. for a total constructed amount of $565,806.22.

4. The Contractor has provided the City with a maintenance bond and guaranty in the amount of 10 percent of the construction contract amount ($56,580) for a period of one (1) year from the date of City Council acceptance of the improvements.

5. This Notice of Completion constitutes the City’s acceptance of the improvements for this project.

I am the City Engineer/Public Works Director for the City of Cotati, a Municipal Corporation. I make this verification on behalf of the City of Cotati. I have read the Notice and know its contents. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Dated: _________________ ___________________________
Craig A Scott
City Engineer/Public Works Director
T:\PROJECTS\Departments\Streets\2020 Street Construction & Improvements\Construction\Closeout\2020 Streets NOC.doc
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Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: FISCAL YEAR 2025-26 CITY VEHICLE REPLACEMENTS

AND RESOLUTION AUTHORIZING CALIFORNIA HIGHWAY

PATROL GRANT
Date: July 8, 2025
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council by motion authorize the City Manager to approve the purchase of budgeted vehicles and to execute any necessary agreements to carry out the approved purchases, including up-fitting, not to exceed the authorized budget amount by fund, and to adopt a resolution authorizing the acceptance of grant funding from the California Highway Patrol to fund the education, prevention, and enforcement of laws related to driving under the influence (DUI).

Background
On June 10, 2025, the City Council adopted the first biennial budgets for Fiscal Years 2025/26 and 2026/27. Included in the budget is funding for programmed vehicle replacement. To meet the City Council’s climate change goals and objectives while simultaneously reducing operating costs, the City has prioritized the purchase of cleaner energy vehicles, if available, in any given vehicle category.

The Cotati Police Department continues to need to train newer officers in all areas of traffic safety. It is our goal to stay ahead of DUI statistics by increasing enforcement, increasing training for officers, and purchasing new equipment to assist them. However, these additional efforts add to the cost of City services. On June 24, 2025, the City received the Final Grant Agreement with the California Highway Partrol (CHP) awarding grant funding for the grant period of July 1, 2025, through June 30, 2026, in an amount not to exceed $142,556.76.

Analysis/Discussion
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Vehicle Replacement:

To reduce maintenance costs, improve safety, and lower emissions, the City is continuing to cycle out older vehicles that are reaching the end of their service life. As the City purchases new vehicles, the vehicles and equipment at the end of their service lives are retired and sold per our fixed asset policy.

Vehicles are purchased under a pooled vehicle bid, which generally results in the best possible purchase price. Police vehicles and Public Works utility trucks arrive from the dealer without being “upfitted”. This primarily consists of adding light bars, radios, and other similar items specific to each agency, and therefore is not pre-installed. The upfit is part of the total cost of the car and is performed by a third-party installer. We are currently uncertain about possible delays in products or increased pricing due to threats or actual tariffs.

For Public Works, the 1998 Ford F800 Dump Truck continues to be on the vehicle replacement list as a critical vehicle for replacement. This vehicle is not allowed under California Air Resources Board Regulations to be operational as it was to be upgraded to a 2010 or more recent engine model year by January 1, 2020. The City sought to replace this vehicle in 2019 and again in 2020; however, the order was never filled due to its eventual unavailability. Staff have canceled that order and will be soliciting new quotes for a new model to be compliant with the air quality regulations.

California Highway Patrol Grant:

The Cotati Police Department has always been committed to traffic safety and DUI/DUDI Enforcement. Having a dedicated traffic unit and better trained officers has played a key role in that commitment. We have also committed to traffic safety by self-funding extra patrols and assisting other agencies with DUI Checkpoints. Utilizing grant funding to increase training and patrols is essential in assisting these efforts. City staff applied for and were awarded grant funding to purchase a combination of new equipment such as the SoToxa device, a dedicated Traffic Vehicle, and reimburse staffing time and travel costs related to enhanced training to assist us in these efforts.

The proposed expenditures under this grant include the following:
• DUI/DUID Vehicle Outfitting – $20,027.00 (upfitting of the 2025 Ford Police Interceptor Utility Vehicle);
• SoToxa Drug Testing Devices – $11,170.00 (two devices and 50 testing cartridges); • Personnel Costs – $54,166.76 (including training and travel); • Traffic Unit Vehicle – $53,827.00 (purchase of a 2025 Ford Police Interceptor Utility Vehicle);
Per the grant agreement and in line with the City’s Grant Policy, this grant must be formally accepted by the City Council before moving to the execution phase in order to accept and appropriate funds for the budget which will be reimbursed through this grant from the State of California. Upon acceptance, staff will set up the requisite accounts and document management for proper reporting and tracking.
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Financial Considerations
The following table indicates the new vehicles to be purchased by the grant and vehicles planned for replacement. All the vehicles, except the new grant vehicle, were included within the adopted budget for 2025/26:

Description General
Fund
Water
Fund
Sewer
Fund
Grant
Fund Total
Police Department
Police Vehicle - New $ 60,000 $ - $ - $
-
$ 60,000
Police Vehicle -New - Upfit 21,400 - -
-
21,400
Police K-9 Unit Conversion Upfit 8,000 - -
-
8,000
Mach-E Conversion to Admin - Upfit 5,500 - -
-
5,500
* Addition to Budget
2025 Ford Police Interceptor Utility
Vehicle + Upfit
- - - 73,854 73,854
Public Works
PW - F250 - Truck - Replace 1167565 38,340 30,830 30,830 -
100,000
Water Trailer 4,601 3,700 3,700 -

12,000
1998 VERM BC1230A Replace 13' -
Wood Chipper
21,087 16,957 16,957 -

55,000
1987 DAEW G25S-2 -Forklift 5,751 4,625 4,625 -

15,000
1981 ZIEMEN - Trailer 11,502 9,249 9,249 -

30,000
Ford F800 - Dump Truck 1100135
(Carryforward)
57,510 46,245 46,245 -

150,000
Totals By Fund $176,181 $ 111,605 $111,605 $73,854 $530,754 With global supply costs changing and general inflationary pressures, and the higher purchase price of vehicles in general, the purchase of some vehicles may need to be delayed to stay within the budget. If budget issues arise, staff will determine which vehicles need replacement this year, and which can be safely and economically postponed to a future year. If authorized, vehicle purchases would stay within the indicated budgeted amounts in each fund, targeting the highest use and most polluting vehicles for battery electric vehicles. 17 of 276
The resolution provided for council approval will authorize the establishment of the proper accounts and correlating budget dollars for the grant revenues and expenses within the Grant Fund. There is no impact on City funds anticipated with this action.

Environmental Issues
The action of purchasing replacement vehicles does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.
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RESOLUTION NO. (XX)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI

AUTHORIZING THE ACCEPTANCE OF GRANT FUNDING FROM THE
CALIFORNIA HIGHWAY PATROL FOR THE FEDERAL FISCAL YEAR 2025/26

LAW ENFORCEMENT GRANT PROGRAM
WHEREAS, the California Highway Patrol (CHP) administers Law Enforcement Grants providing financial assistance to allied agencies for the education, prevention, and enforcement of laws related to driving under the influence (DUI) of alcohol and other drugs, including cannabis and cannabis products; and
WHEREAS, the intent of the CHP Law Enforcement Grant Program is to educate the public about the dangers of impaired driving, enforce impaired driving laws, and improve the effectiveness of local law enforcement agencies through training and development of new strategies; and
WHEREAS, the City of Cotati has been awarded grant funding from the California Highway Patrol under Grant Award Number 23392 for the grant period of July 1, 2025, through June 30, 2026, in an amount not to exceed $142,556.76; and WHEREAS, the proposed expenditures under this grant include the following:
▫ DUI/DUID Vehicle Outfitting – $20,027.00 (upfitting of the 2025 Ford Police Interceptor Utility Vehicle);
▫ SoToxa Drug Testing Devices – $11,170.00 (two devices and 50 testing cartridges); ▫ Personnel Costs – $54,166.76 (including training and travel); ▫ Traffic Unit Vehicle – $53,827.00 (purchase of a 2025 Ford Police Interceptor Utility Vehicle);
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cotati as follows:

1. The City Council hereby authorizes the City Manager or their designee to accept grant funding from the California Highway Patrol under Award Number 23392 for the period July 1, 2025, through June 30, 2026, in an amount not to exceed $142,556.76.

2. The City Council further authorizes the City Manager or their designee to execute any and all documents necessary to accept the grant and to implement the grant program in accordance with the grant requirements, including but not limited to agreements, certifications, and payment requests.

3. The City Council authorizes the Administrative Services Director to establish appropriate revenue and expenditure budget accounts to reflect the grant award and anticipated grantrelated expenditures. 19 of 276
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1
Award Number
23392 ________________________________________________________________

1. GRANT TITLE
FY25/26 CTFGP Law Enforcement - Cotati Police Department

2. NAME OF ORGANIZATION/AGENCY
Cotati Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2025 To: 06/30/2026

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $142,556.76

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Chris Simmons
Title: Chief of Police
Phone: (707) 792-4611
Address: 203 W. Sierra Avenue
Cotati, CA, 94931
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Andrew Beasley Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Neil Tomlinson
Title: Senior Accountant
Phone: (707) 792-4611
Address: 201 W. Sierra Avenue
Cotati, CA, 94931 21 of 276

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360. 22 of 276

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.
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TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4. 24 of 276

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 25 of 276

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with 26 of 276

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement. 27 of 276 Schedule A
Cotati Police Department
All grant awards, including any adjustments to requested funding, were made by the Cannabis Grants Unit based on the merits of the Grant Application, scale of operation, and in accordance with the Request for Application (RFA) requirements and associated regulations. As a result, not all Project activities and items detailed in Schedule A are applicable. Refer to Schedule B - Detailed Budget Estimate for approved Budget line items and Project activities. Project activities and items that are not clearly identified/specified in the Grant Agreement must be submitted to and approved by CGU prior to purchase.

Project Description
There is a public safety need for The Cotati Police Department to continue to increase traffic and DUI/DUDI enforcement in the City of Cotati. This project is intended to have a three-pronged approach to increase traffic and DUI/DUDI enforcement.

The first approach will be to increase the training that our officers receive in the area of traffic and DUI/DUDI enforcement.

The second approach is to purchase two SoToxa mobile drug testing machines to assist our officers with DUDI detection as this is a reliable testing device. To strengthen and build an effective Traffic Division, we plan on purchasing a traffic vehicle that will be utilized to increase traffic and DUI/DUDI enforcement.

The third approach is to increase DUI/DUDI saturation patrols in order to utilize the newly purchased equipment by better trained officers.

Problem Statement & Proposed Solution

PROBLEM STATEMENT
In 2007 the Cotati Police Department had a total number of 15 sworn personnel. After the economic downturn, the Cotati Police Department suffered heavy budget cuts which led to layoffs, furloughs and officers lateralling to other agencies. In 2017, the Cotati Police Department was budgeted to have 12 sworn personnel, yet only 11 positions were filled. Since 2017, the City of Cotati has regained two additional officer positions and has continuously made efforts to increase our patrol fleet and personnel as well as our traffic unit. We have not filled our traffic unit since December of 2023. Of the 11 sworn employees we had in 2017, seven have left our department. While we have maintained decent staffing levels, the lack of experience and training continue to be a challenge for newer officers that are on patrol. The Cotati Police Department continues to make traffic safety a priority, but due to a lack of training we are not meeting our potential. In 2018, Officers at the Cotati Police Department issued 1,511 citations. In 2023 we issued 1,129 citations. In 2024, the year without a traffic unit, we issued 609 citations. The Cotati Police Department needs to have a patrol division that is adequately trained on traffic enforcement. We still have yet to have all of our officers, trained in essential courses such as SFST, ARIDE, D.R.E.

Based on collision statistics through Crossroads (Collision Report Writing System), Cotati has had an increase in traffic collisions since 2022. In 2022, Cotati Officers took 30 collision reports, in which seven listed DUI/DUDI as the primary collision factor. In 2023, Cotati Officers took 62 collision reports, in which 13 listed DUI/DUDI as the primary collision factor. In 2024, Cotati Officers took 42 collision reports in which six listed DUI/DUDI as the primary collision factor. In total 26 collisions, some of which resulted in injury, could have been prevented if the driver was apprehended prior to the collision. It should also be noted that, per department policy, if Cotati Police Dispatch is notified of the collision and there are no injuries, the involved parties are instructed to exchange information, and a police response/report is not needed.

The Cotati Police Department has also experienced a dramatic increase in DUI/DUDI arrests over the past three years. In 2022, Cotati Police Officers arrested 45 DUI Drivers. In 2023, Cotati Police Officers arrested 78 DUI Drivers. In 2024, Cotati Police Officers arrested 224 DUI Drivers. These arrest statistics do not include allied agencies such as the California Highway Patrol’s arrests in the City of Cotati. 28 of 276
Schedule A
In an article written in November of 2023, by 24/7 Wall Street, they compared all 50 states and found the drunkest metro area in each state. The Santa Rosa to Petaluma metro area was ranked the drunkest metro area in California. In researching alcohol and cannabis establishments in Cotati, Cotati has 53 alcohol establishments and five cannabis establishments for a population of 7,376 residents. Cotati is known for the “Cotati Crawl” on Thursday nights when locals as well as students at Sonoma State University come to the downtown area and drink at our downtown bars. Many of these patron’s drink to excess and drive, resulting in arrests, collisions, and injuries. It is also worth mentioning that Cotati is a main thoroughfare throughout Sonoma County as Highway 101 and Highway 116 run though the city as well as Old Redwood Highway and East Cotati Avenue.

It is evident that Cotati has a Driving Under the Influence problem and the above mentioned collision and arrest statistics support this. We have found that an increased concentration on these offenses has led to an increase in DUI/DUDI arrests. The Cotati Police Department is in need of additional training and equipment to combat this problem.

The Cotati Police Department continues to need to train newer officers in all areas of traffic safety. It is our goal to stay ahead of these statistics by increasing enforcement, increasing training for officers and purchasing new equipment to assist them.

SOLUTION
The Cotati Police Department will continue to aggressively enforce impaired driving. The Cotati Police Department will continue to collaborate with the Rohnert Park Department of Public Safety with educational programs such as Every Fifteen Minutes. With the legalization of cannabis for recreational use, the Cotati Police Department will need to train officers in better detecting signs of impairment in drivers that are under the influence of cannabis, prescription and illicit drugs. The Cotati Police Department will continue best practice strategies such as, DUI Saturation Patrols, assisting other agencies with DUI Checkpoints, educational social media posts, and a staffed and effective traffic division.

DUI Saturation Patrols continue to yield DUI arrests, showing that they are an effective way to target impaired drivers. The Cotati Police Department will continue to make an effort to maximize enforcement of impaired drivers with an increase in DUI Saturation Patrols. The Cotati Police Department will educate the public by announcing results on our various social media platforms.

With a dedicated Traffic Officer, we plan on increasing DUI Saturation Patrols and ensuring the officer is properly trained in DUI/DUDI detection. We plan on training all of our officers in SFST and ARIDE and we have one officer scheduled to attend DRE training. As mentioned above, we will continue to collaborate with other agencies in educational programs such as Every Fifteen Minutes. We will continue to work with local agents from the Department of Alcoholic Beverage Control in addressing our problem alcohol establishments.

Performance Measures/Scope of Work
Conduct eight DUI Saturation Patrols that are distributed evenly (two for each quarter). Our goal will be to increase DUI arrests by ten percent and reduce DUI collisions by 30 percent. The increase in enforcement and patrols in our city will deter motorists from driving impaired.

Train three additional Officers in SFST. With better training, this will allow officers to better detect impaired drivers. This will assist us in reaching our goal of increasing DUI/DUDI arrests and reducing collisions. We will plan on sending two Officers in Quarter Two and one Officer in Quarter Three.

Train three additional Officers in ARIDE. With better training, this will allow officers to better detect impaired drivers. This will assist us in reaching our goal of increasing DUI/DUDI arrests and reducing collisions. We will plan on sending two Officers in Quarter Two and one Officer in Quarter Three.

Train one additional Officer as a DRE. This will allow us to have two DRE’s at our agency, which would mean we could have one DRE on each end of the week. This will allow us to utilize a DRE seven days a week and ensure that we are maximizing the potential of our DRE’s. This will ultimately allow us to make more DUDI arrests and improve traffic safety in our jurisdiction. We plan on sending one Officer to DRE school in Quarter Two.
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Schedule A
With the above mentioned additional training, we are working towards our goal of more competent officers making more DUI/DUDI arrests and improving traffic safety.

Utilize a new Traffic Vehicle to strengthen our traffic division and increase the number of citations issued and DUI/DUDI arrests. The new vehicle will be fully marked and have signage indicating that it is specifically a DUI/DUDI Enforcement vehicle. This high visibility DUI Enforcement vehicle will let the public know that we are committed to DUI Enforcement. We plan to purchase the vehicle in Quarter One and hope that it will be delivered and deployed by Quarter Two.

Utilize the two SoToxa drug testing devices along with DUI/DRE investigations on a weekly basis. Our goal is to increase DUDI (23152[f] CVC and 23152[g] CVC) by 25 percent. Recently, we have seen an increase in DUDI driving arrests by Officers within our agency. In addition to the above requested training, this device will be essential in assisting Officers in apprehending DUDI drivers. While it adds another tool to assist the officers in making arrests of intoxicated drivers, it will also be more evidence to assist in successful prosecution of DUDI drivers. We plan on purchasing two of the devices, with the requested testing packets, in Quarter One and deploying them immediately.

Project Performance Evaluation
We will conduct quarterly statistical evaluations for collision data through Crossroads analytics to monitor DUI collisions.

We will monitor our DUI/DUDI arrest statistics to evaluate how effective our extra patrols and new equipment have been throughout the grant cycle.

We will track needed trainings for our officers to determine which officers need sent to the appropriate schools.

We will monitor our posts made on our social media platforms to look for likes, dislikes and comments to ensure we are engaging with the community in a positive and educational manner. We will adjust in our messaging if needed to ensure this.

Program Sustainability
The Cotati Police Department has always been committed to traffic safety and DUI/DUDI Enforcement.

Having a dedicated traffic unit and better trained officers has played a key role in that commitment. We have also committed to traffic safety by self-funding extra patrols and assisting other agencies with DUI Checkpoints. Utilizing grant funding to increase training and patrols will be essential in assisting us with these efforts. Grant funding to purchase new equipment such as the SoToxa device and dedicated Traffic Vehicle will also assist us in these efforts. The devices and vehicle will be utilized for long into the future during daily patrols as well as Saturation Patrols.

Administrative Support
The Cotati Police Department has a history of grant experience, especially with grants focused on traffic safety and alcohol. The Cotati Police Department has received funding through OTS, Avoid and the Department of Alcoholic Beverage control to increase traffic safety and reduce the number of alcohol related incidents. In 2010 the Cotati Police Department received the “MADD California Hero Award”, given by MADD and OTS. In 2024, an officer from the Cotati Police Department broke the county record number of DUI/DUDI arrests in a calendar year. For decades, the Cotati Police Department has prioritized traffic safety by providing extra patrols, collaborating with other agencies on DUI Checkpoints, speaking at our local driving school, collaborating with Rohnert Park Department of Public Safety on the Every Fifteen Minutes program, and utilizing grant funding for numerous opportunities.

In the past, due to staffing shortages, the Cotati Police Department has had to divert our only officer dedicated to the Traffic Unit to work as a patrol officer. Even with the traffic officer working a patrol shift, the Cotati Police Department remains dedicated to traffic safety and DUI/DUDI enforcement. The Cotati Police Department has self-funded the purchase of equipment like PAS devices to assist our officers with DUI investigations and will continue to do so into the future. 30 of 276
Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
23392 Cotati Police Department $142,556.76
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
DUI/DUDI Vehicle - Outfitting $20,027.00
SoToxa Drug Testing Device $11,170.00
Category Sub-Total $31,197.00
Personnel
DUI/DUDI Saturation Patrols $21,199.76
SFST Training - Attend $6,360.00
DRE Training - Attend $13,515.00
ARIDE Training - Attend $6,360.00
Category Sub-Total $47,434.76
Travel
DRE Training - Attend Travel $3,366.00
ARIDE Training - Attend Travel $3,366.00
SFST Training - Attend Travel $3,366.00
Category Sub-Total $10,098.00
Equipment
Traffic Unit Vehicle $53,827.00
Category Sub-Total $53,827.00
Grant Total $142,556.76
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Schedule B-1
Budget Narrative
Cotati Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
DUI/DUDI Vehicle - Outfitting
$20,027.00
This costs includes the upfitting of the 2025 Ford Police Interceptor Utility Vehicle. • “Ready for the Road Package” = $3,929.00
• Lighting Equipment and Spot Lamps = $4,657.00
• Door/Locks = $84
• Ballistic Door Panels (Level IV+) = $4,995.00
• Siren and Speaker (100 Watt) = $362.00
• Markings, Decals, Additional Department Specific Upfitting (gun racks, safes, etc)= $6,000.00

SoToxa Drug Testing Device
$11,170.00
This cost includes two devices plus 50 of the required testing cartidges. • SoToxa Mobile Test System for Roadside Drug Testing 2 @ $4,900.00 = $9,800.00 • 25 SoToxa Oral Fluid Test Cartridges 2 @ $685.00 = $1,370.00

Personnel
SFST Training - Attend
$6,360.00
SFST- Attend:

This cost is associated with sending three officers to SFST Training. The following is a list of personnel and associated costs at an overtime rate of the 16 hour course, plus a benefit expense at 17.4945%. 1 Officer @ $112.77x17.4945% = $132.50/hr x 16 = $2,120.00 Total for 3 Officers = $6,360.00

DUI/DUDI Saturation Patrols
$21,199.76
This cost is associated with provided eight Saturation Patrols (two per quarter). The following is a list of the personnel and associated costs at an overtime rate plus benefits of 17.4945% for (8) 10 hour patrols with two officers per patrol.
2 Officers @$112.77 for (8) 10 hour patrols = $18,043.20 x 17.4945% = $3,156.56 = $21,199.76

ARIDE Training - Attend
$6,360.00
ARIDE- Attend:

This cost is associated with sending three officers to ARIDE Training. The following is a list of personnel and associated costs at an overtime rate of the 16 hour course, plus a benefit expense at 17.4945%. 1 Officer @ $112.77x17.4945% = $132.50/hr x 16 = $2,120 Total for 3 Officers = $6,360.00

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Schedule B-1
Budget Narrative
Cotati Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

DRE Training - Attend
$13,515.00
DRE- Attend:

This cost is associated with sending one officer to DRE Training and the Certification Course. The following is a list of personnel and associated costs at an overtime rate of the 102 hour course (72 hour training, 30 hour certification), plus a benefit expense at 17.4945%.
1 Officer @ $112.77x17.4945% = $132.50/hr x 102 = $13,515.00 Total for 1 Officer = $13,515.00

Travel
SFST Training - Attend Travel
$3,366.00
SFST Training – Travel:

This travel cost is associated with sending three officers to SFST Training. The following cost will include per diem reimbursement at the current rate per California Law, milage reimbursement, hotel costs, and airfare.

Total for 3 Officers = $3,366.00

ARIDE Training - Attend Travel
$3,366.00
ARIDE Training – Travel:

This travel cost is associated with sending three officers to ARIDE Training. The following cost will include per diem reimbursement at the current rate per California Law, milage reimbursement, hotel costs, and airfare.

Total for 3 Officers = $3,366.00

DRE Training - Attend Travel
$3,366.00
DRE- Travel:

This travel cost is associated with sending three officers to DRE Training. The following cost will include per diem reimbursement at the current rate per California Law, milage reimbursement, hotel costs, and airfare.

Total for 1 Officer = $3,366.00

Equipment
Traffic Unit Vehicle
$53,827.00
This cost includes the purchase of a 2025 Ford Police Interceptor Utility Vehicle. • 1 Vehicle = $53,827.00

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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: UPDATE TO THE CITY COUNCIL MEETING RULES
Date: July 8, 2025
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council approve a resolution updating the City Council Rules to consolidate and clarify the City Council meeting agenda Background
Over the past several months, City Council meetings have routinely been disrupted by a member of the public who insists on speaking during routine ceremonial items, announcements, and other non-action agenda items. Despite ample opportunities to speak, including the Chair allowing the commenter to speak out of order to diffuse the situation, the meeting disruptions have continued.

Disruptions generally consist of approaching the speaker's podium and yelling over the Chair, which significantly delays the proceedings, creates a hostile environment in City Council meetings and generally makes it difficult to accomplish the public‘s business. As a result, the City has modified the City Council rules twice this year, which have not reduced the continual meeting disruptions.

Most recently, on June 24, 2025, the City Council reviewed a draft revision of the City Council Rules and directed staff to return with a final version that eliminates the distinction between Action and Non-Action items, as well as various other changes, to the July 8, 2025 for final consideration and approval. Additionally, a revised version of the City Council meeting agenda was requested for review and approval.

Analysis/Discussion
As stated previously, the primary revision in this version of the City Council Rules is to remove the Action, Non-Action distinction to reduce meeting disruptions and delays. Additionally, the ceremonial Pledge of Allegiance and Land Acknowledgment were included as headings on the 34 of 276
agenda and placed after the Regular Calendar.

If approved by the City Council, the updated agenda order and rules will go into effect at the next City Council meeting on August 12, 2025.

Financial Considerations
There are no financial considerations with modifications to the City Council meeting rules, in accordance with Cotati Municipal Code Section 2.04.040 and Government Code Section 36813.

Environmental Issues
Where it can be determined with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review.

This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment.
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AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY
City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, [Month] [Day], [Year]
6:00 PM REGULAR MEETING
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2nd and 4th Tuesday of every month. Your interest and participation are encouraged and appreciated.

Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:

1. Using the following online livestream meeting portal link: https://www.youtube.com/@cityofcotati7280/streams

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/XXXXXXXXXXX
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:

Webinar ID: XXXXXXXX Passcode: XXXXXX
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or +1 (929) 436-2866 Attendees may join the meeting any time after 5:45pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted. Once you begin your public comment, your three minutes will begin.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda, in accordance with the City Council Rules of Conduct.

Notice is hereby given that after Public Comment on Non-Action Agenda Items, the Council will recite the Land Acknowledgement and Pledge of Allegiance, per Resolution 2025-14, City Council Policy 2025-02.

Disabled Accommodations: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by 36 of 276
Cotati City Council Packet [Month] [Day], [Year]
Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Rules of Decorum: To avoid distraction, the following meeting etiquette shall be enforced. • Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building. • Members of the public are prohibited from speaking, yelling, or otherwise making loud noises from the audience that disrupt the orderly proceeding of the meeting.
• Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area. • The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2025-02 III.B.1.) Public Comment (Action items): Public comment on any one agenda item where the City Council will be considering to takeing some action is limited to no more than three (3) minutes per person, in accordance with the City Council Rules of Conduct. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda.

Comments shall be limited to no more than three (3) minutes for all non-action agenda items.

Announcements:

A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, if the City Council is considering an item in which action will be taken, citizens will be invited to provide comments relevant to the item being discussed.

The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to comment on any matter within the City’s subject matter jurisdiction. However, Citizen Business items do not generally receive a response because the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, so as to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda. Nonetheless, in accordance with the Brown Act, the Council may briefly respond, may ask a question for clarification, or may direct an item be placed on a future agenda.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

D. Have you noticed a street light out, pothole, or issues in a City Park? We want to keep Cotati beautiful and running smoothly, so please let us know what needs to be fixed, by going to the City website under “How do I” and “Report a Service Request.” E. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]. If you have a nonemergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1.

Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.

City Council meetings are conducted according to City Council Policy 2025-032: City Council Rules of Conduct. This policy available for inspection in the online Meeting Portal at www.cotaticity.gov and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

1. CALL TO ORDER &- ROLL CALL

2. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

3. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS AGENDA (ACTION) 37 of 276
Cotati City Council Packet [Month] [Day], [Year]
A. COTATI CITY COUNCIL – REGULAR MEETING – [Month] [Day], [Year]

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.

5. PRESENTATIONS

6. AGENDA REVIEW

7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2025-02the City Council Rules of Conduct, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar.

The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty (30) seconds remaining, and red when time has expired.

8. CONSENT CALENDAR (ACTION)

9. DIRECTION ON FUTURE AGENDA ITEMS

10. REGULAR AGENDA (ACTION)

11. LAND ACKNOWLEDGMENT & PLEDGE OF ALLEGIANCE
1211. CITY MANAGER'S & CITY COUNCILMEMBER REPORTS
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Cotati City Council Packet [Month] [Day], [Year]

12. CITY COUNCIL MEMBER REPORTS

13. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED

14. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before [Month] [Day], [Year]. /s/ Kevin Patterson, City Clerk
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RESOLUTION NO. (XX)

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI UPDATING

THE CITY COUNCIL RULES OF CONDUCT
WHEREAS, the California Government Code Section 36813 establishes the prerogative for City Councils to establish rules for the conduct of its proceedings; and WHEREAS, Cotati Municipal Code Section 2.04.040 further establishes that the City Council may, by resolution, provide for rules and regulations governing the procedures to be followed in any regular or special meeting of the council; and WHEREAS, it is common in local government to establish rules to govern public proceedings; and
WHEREAS, the existing City Council Rules of Conduct (City Council Rules) was adopted by Resolution 2025-14 on April 22, 2025; and
WHEREAS, it is common practice to update City Council Rules over time as needed; and
WHEREAS, the action of adopting City Council Rules does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati does hereby adopt the update to the City Council Rules attached hereto and incorporated herein by reference; and
BE IT FURTHER RESOLVED THAT the previously adopted City Council Rules (Policy 2025-02) shall have the attached updates incorporated.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

CITY COUNCIL RULES

OF CONDUCT
City Council Policy 2025-02Policy
2025-03
Adopted April 22June 24, 2025
Resolution 2025-14XX
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CITY COUNCIL RULES OF CONDUCT
These rules are established under the authority provided for in Cotati Municipal Code Section 2.04.040 and Government Code Section 36813.

Table of Contents
I. City Council Meetings .............................................................................................................................1 A. Schedule and Location .....................................................................................................................1 B. Remote Attendance of Councilmembers Meetings...........................................................................2 C. Quorum ............................................................................................................................................2 D. Attendance by the Public..................................................................................................................2 E. Agenda Packets................................................................................................................................2 F. Meeting Minutes...............................................................................................................................2 II. CITY COUNCIL OFFICERS ..................................................................................................................3 A. Election of Council Officers.............................................................................................................3 B. Role of Mayor..................................................................................................................................3 C. Powers and Duties of the Mayor......................................................................................................3 D. Councilmember Appointments and Assignments.............................................................................5 E. Council Vacancy ..............................................................................................................................5 III. ORDER OF BUSINESS ..........................................................................................................................5 A. General Order...................................................................................................................................5 B. City Council Policy on Opening Public Meetings............................................................................5 C. Agenda Setting .................................................................................................................................6 D. Matters Not on the Agenda ..............................................................................................................6 E. Action Agenda Items........................................................................................................................7 F. Presentations.....................................................................................................................................7 G. Citizens Business..............................................................................................................................7 H. Consent Calendar .............................................................................................................................7 I. Direction on Future Agenda Items...................................................................................................8 J. City Councilmember Reports...........................................................................................................8 K. Time Management and Adjournment...............................................................................................9 IV. RULES OF CONDUCT...........................................................................................................................9 A. Rosenberg’s Rules............................................................................................................................9 43 of 276
B. Rules of Decorum ............................................................................................................................9 C. General Agenda Item Process...........................................................................................................9 D. Obtaining the Floor ........................................................................................................................10 E. Introducing a Motion......................................................................................................................10 F. Multiple Motions Before the Council.............................................................................................10 G. Types of Motions ...........................................................................................................................10 H. Council Privilege, Order and Convenience. ...................................................................................12 I. Rescind, Repeal, or Annul..............................................................................................................13 J. Reading of Ordinances and Resolutions.........................................................................................13 K. Voting ............................................................................................................................................13 L. Conflict of Interest .........................................................................................................................14 M. Serial Meetings...............................................................................................................................14 V. ADDRESSING THE CITY COUNCIL.................................................................................................14 A. Written Communications................................................................................................................14 B. Closed Session................................................................................................................................15 C. Disability Accommodation.............................................................................................................15 D. Councilmembers’ Comments. ........................................................................................................15 E. Speaker Cards.................................................................................................................................15 F. Council Interaction with Public ......................................................................................................16 G. Time Allocation for Public Comment and Presentations................................................................16 H. Speakers Location ..........................................................................................................................17 I. Repetitious or Dilatory Comments Discouraged.............................................................................17 VI. PUBLIC HEARINGS ............................................................................................................................18 A. General Procedure ..........................................................................................................................18 B. Continuance of Hearings................................................................................................................18 C. Public Discussion at Hearings........................................................................................................18 D. Communications and Petitions.......................................................................................................19 E. Admissible Evidence ......................................................................................................................19 VII. NON-MEETING ACTIVITIES.............................................................................................................20 A. Study/Work Session .......................................................................................................................20 VIII.COUNCILMEMBER COMMITTEES AND SUBCOMMITTEES ......................................................20 A. Purpose...........................................................................................................................................20 B. Appointment...................................................................................................................................20 44 of 276
C. Conflict of Interest .........................................................................................................................20 D. Councilmember Committee and Subcommittee Meetings..............................................................20 E. Committee Recommendations........................................................................................................20 F. Staffing...........................................................................................................................................21 IX. CITY BOARDS, COMMISSIONS, AND COMMITTEES ..................................................................21 A. Appointments to City Boards, Commissions, and Committees......................................................21 B. Policy for Service on City Boards, Commissions, and Committees...............................................21 X. COUNCILMEMBER ADMINISTRATIVE SUPPORT........................................................................22 A. Council Mail...................................................................................................................................22 B. Council Correspondence ................................................................................................................22 C. Councilmember Participation in Community Activities.................................................................22 D. Correspondence Responding to Proposed State or Federal Legislation..........................................22 E. Clerical Support..............................................................................................................................23 F. Master Calendar .............................................................................................................................23 G. Requests for Research or Information ............................................................................................23 XI. CITY COUNCIL CODE OF ETHICS ...................................................................................................23 A. Preamble.........................................................................................................................................23 B. Act in the Public Interest ................................................................................................................24 C. Comply with the Law.....................................................................................................................24 D. Conduct of Members......................................................................................................................24 E. Respect for Process........................................................................................................................24 F. Conduct of City Meetings ..............................................................................................................24 G. Decisions Based on Merit...............................................................................................................25 H. Communication ..............................................................................................................................25 I. Conduct with City Staff..................................................................................................................25 J. Disclosure of Corruption ................................................................................................................26 K. Conflict of Interest .........................................................................................................................26 L. Gifts and Favors.............................................................................................................................26 M. Confidential Information ................................................................................................................26 N. Use of Public Resources.................................................................................................................26 O. Representation of Private Interests..................................................................................................26 P. Advocacy........................................................................................................................................27 Q. Improper Influence .........................................................................................................................27 45 of 276
R. Policy Role of Members.................................................................................................................27 S. Positive Work Environment ...........................................................................................................27 T. Implementation...............................................................................................................................27 U. Attendance at Meetings and Events................................................................................................27 V. Compliance and Enforcement.........................................................................................................27 XII. FAILURE TO OBSERVE COUNCIL RULES .....................................................................................28 XIII.INCONSISTENCIES.............................................................................................................................28 XIV. SEVERABILITY...........................................................................................................................28 46 of 276

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I. City Council Meetings
A. Schedule and Location

1. Regular Meetings
Regular Meetings of the Council will be held the second and fourth Tuesday of each month commencing at 6:00 p.m. in the City Council Chamber, Cotati City Hall, 201 W. Sierra Avenue, Cotati, California, unless an alternate date, time and location within the City is stated in the published Agenda in accordance with Section 2.04.020 of the Cotati Municipal Code (CMC) and the applicable Government Code.

2. Adjourned Meetings
The Council may adjourn any regular, or special meeting, to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Brown Act.

3. Cancellation of Regular Meetings
Any meeting of the Council may be canceled in advance by a majority vote of the Council.

4. Special Meetings and Emergency Meetings
Special meetings and emergency meetings of the Council may be called and held from time to time pursuant to the procedures set forth in Section

2.040.030 of the CMC and the Ralph M. Brown Act (Government Code sections 54950, et seq.) (the “Brown Act”). A special meeting is any meeting that is held outside the regular time or location.

5. Closed Sessions
Consistent with the Brown Act, the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session.
a. The City Council may exclude from any such closed session any person or persons which it is authorized by State law to exclude from such closed sessions.
b. The topic for consideration will be stated in an open meeting before such session is held in accordance with the Brown Act. The public may comment on the closed session item prior to adjournment to closed session.
c. Minutes of closed sessions shall be recorded and shall be confidential in accordance with Chapter 2.04 of the CMC. Councilmembers may not reveal the nature of discussion or the decision from a closed session 47 of 276

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1343373v1A 80078/0012
unless required by law or unless a majority of the Council agrees in closed session to disclose confidential closed session information, except that the Council must unanimously agree to divulge any confidential closed session information that is attorney/client privileged communications.

6. Location during Local Emergency
If, by reason of fire, flood, or other emergency, it will be unsafe to meet in the City Hall, the meetings may be held for the duration of the emergency at such other place as may be designated by the Mayor or, if the Mayor does not so designate, by the Vice Mayor or City Manager.

7. Holidays
When any regular meeting falls on a day designated as a holiday by the City, the regularly scheduled meeting for that day will be deemed canceled unless otherwise provided by the Council.

B. Remote Attendance of Councilmembers Meetings
Any Councilmember who participates remotely will take all necessary steps to comply with the provisions of the Brown Act related to remote City Council meeting participation.

C. Quorum
A majority of the Council will constitute a quorum, but a lesser number may adjourn a meeting.

D. Attendance by the Public
Except as specifically provided by law for closed sessions, all meetings of the Council will be open and public in accordance with the terms, provisions, and exceptions consistent with the Brown Act.

E. Agenda Packets
The City Council agenda packet, including all reports, communications, ordinances, resolutions, contracts, documents that are available, or other matters to be considered by the City Council at the regular meeting, will be delivered to members of the City Council no later than 72 hours preceding the Tuesday Council meeting to which the agenda packet pertains. Agenda packets for special meetings will be delivered to members of the City Council no later than 24 hours preceding the date and time set for the special meeting. The agenda packet will be made available for public inspection upon its distribution to the City Council.

F. Meeting Minutes

1. Action Minutes
Minutes of Council meetings will be action minutes. Action minutes will include final motions with votes. The minutes will also reflect the names of public speakers. The City Clerk will have exclusive responsibility for 48 of 276

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preparation of the minutes and directions for corrections to the minutes will be made by majority action of the City Council.

2. Reading of the Minutes
Unless the reading of the minutes of a Council meeting is ordered by a majority vote of the Council, the minutes may be approved without reading if the City Clerk has previously furnished the draft minutes in the City Council meeting packet.

3. Approval of Minutes
Draft minutes of meetings are generally submitted to the Council for approval with the agenda packet. Any Councilmember who was absent from the prior meeting may participate and vote on the approval of the minutes and need not abstain on the approval of the minutes for that meeting.

4. Recordings of Meetings
Recordings of proceedings are maintained by the City Clerk for a period of 2 years, or as provided for in the currently adopted record retention schedule.

II. CITY COUNCIL OFFICERS
A. Election of Council Officers
The Mayor and Vice Mayor will be elected by a majority vote of a quorum of the City Council. The City Council shall consider the election of the Mayor and Vice Mayor for one (1) year terms at the first regular meeting in December of each year, following the certification of election results and seating of new City Councilmembers, if applicable. The newly appointed Mayor and Vice Mayor positions will be effective on January 1, each year.

B. Role of Mayor
The Mayor is the Presiding Officer at all meetings of the City Council, except as provided below:

1. Absence of Mayor
The Vice Mayor will act as Presiding Officer in the absence of the Mayor.

2. Mayor and Vice Mayor Absence
When the Mayor and the Vice Mayor are absent from any meeting of the Council, the Councilmember most recently Mayor will act as Mayor pro tem, and that person will, for the duration of the meeting, have the powers of the Mayor.

C. Powers and Duties of the Mayor

1. Authority.

The Mayor or Presiding Officer has authority and discretion to preserve order at all Council meetings. This includes the authority to remove any person that 49 of 276

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presents a physical threat to any other person in the Council meeting, or for conduct that disrupts the meeting to prevent the orderly prosecution of the City’s business. The Presiding Officer also has the authority and discretion to enforce these rules of the Council and to determine the order of business. The Presiding Officer shall have the authority to prevent the misuse of the legitimate form of motions, the abuse of privilege of renewing certain motions, or the obstruction of the business of the City Council. The Presiding Officer may preserve orderly business by ruling such motions out of order. In so ruling, the Presiding Officer shall be courteous and fair and shall presume that the moving party is making the motion in good faith.

2. Special or Emergency Meetings.

The Mayor may call special or emergency meetings of the City Council, in accordance with the requirements of the Brown Act, Government Code Section 51950, et seq. (see also A. Schedule and Location, page 1, herein).

3. External Communication.

The Mayor is to faithfully communicate the will of the Council majority in matters of policy. The Mayor is also recognized as the official head of the City for all ceremonial purposes and shall perform such other duties consistent with the office.

4. Seating Arrangement for City Council
The Mayor will, following each Council election of officers and at such other time as the Mayor deems it necessary, establish the seating arrangement of the members of the Council. The Vice Mayor will always be seated immediately next to the Mayor.

5. Signing of Documents
The Mayor will sign all ordinances, resolutions, and other documents necessitating his/her signature, which were adopted by a quorum of the City Council, unless signature authority has been delegated in the adopting action.

6. Sworn Testimony and Subpoenas
The City Clerk will administer oaths and affirmations, take affidavits, and certify them under his/her hand. In the absence of the City Clerk, the Mayor may have the same powers pursuant to California Government Code section 40603. In addition and pursuant to Government Code section 37104, the City Council may issue subpoenas to require attendance of witnesses or production of books or other documents for evidence or testimony in any action or proceeding pending before the Council. The form of oaths administered by the City Clerk will be substantially in the following form:
<Name of affiant.>
“I hereby declare or affirm under penalty of perjury that the testimony I am about to give before the City Council is the truth.”
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D. Councilmember Appointments and Assignments
The City Council confirms, by a majority vote, Councilmember assignments to outside agencies, committees, taskforces and liaison roles.

E. Council Vacancy
Whenever a vacancy occurs in the office of City Councilmember, the City Council will fill the vacancy by appointment or special election in accordance with the procedures set forth in Government Code section 36512.

III.ORDER OF BUSINESS
A. General Order
The business of the Council at its meeting shall be generally conducted in accordance with the following order of business. Prior to publishing the written Agenda, the Mayor and the City Manager may reorder the draft agenda. At the City Council meeting, the Presiding Officer may, with the concurrence of a majority of the Councilmembers present, reorder items on the agenda to accommodate the public or to address other concerns:

1. REPORT OUT OF CLOSED SESSION (AS NEEDED)

2. CALL TO ORDER &– ROLL CALL

3. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

4.3.APPROVAL OF MINUTES AND NOTICE OF WAIVING READING

5.4.RECEPTION (AS NEEDED)

6.5.ANNOUNCEMENTS

7.6.HONORARY MAYOR (AS NEEDED)

8.7.PROCLAMATIONS (AS NEEDED)

9.8.PRESENTATIONS (AS NEEDED)

10.9. AGENDA REVIEW

11.10. CITIZENS’ BUSINESS

12.11. CONSENT CALENDAR

13.12. DIRECTION ON FUTURE AGENDA ITEMS

14.13. PUBLIC HEARINGS (AS NEEDED)

14. REGULAR AGENDA

15.1. LAND ACKNOWLEDGMENT & PLEDGE OF ALLEGIANCE

16.15. CORRESPONDENCE AND PENDING LEGISLATION

17.16. REORGANIZATION OF THE CITY COUNCIL (AS NEEDED)

18.17. CITY MANAGER’S & CITY COUNCILMEMBER REPORTS

19. CITY COUNCILMEMBER REPORTS

20.18. ADJOURNMENT (TO CLOSED SESSION AS NEEDED)
B. City Council Policy on Opening Public Meetings
Following Public Comment on Non-Action Agenda Items at the start of every City Council meeting, the City Council will conduct the following ceremonial duties in 51 of 276

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the following order before beginning the business portion of the agenda:
• Land Acknowledgment
• Pledge of Allegiance
The Land Acknowledgment, read aloud by the Chair of the meeting or their designee, generally another City Council member, shall be as follows:
"The City of Cotati recognizes that we’re on the ancestral lands of the Coastal Miwok, who are the original caretakers of this area. We respectfully acknowledge the Indigenous peoples who have been stewarding and maintaining a relationship on this land as knowledge keepers for millennia. This acknowledgement does not take the place of authentic relationships with Indigenous communities but serves as a gesture of respect to the land we are on.”
The Pledge of Allegiance, read aloud by the Chair of the meeting or their designee, generally another City Council member, shall follow the latest version of the Pledge of Allegiance promulgated per 4 U.S.C. section 4 in 1954, as follows:
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all."
C. Agenda Setting
The City Council Agenda is set by the Mayor in consultation with the City Manager. Individual City Councilmembers can request to have an item placed on the agenda during Direction on Future Agenda Items. Unless there is an objection to the item by a Councilmember, the Mayor and City Manager can mutually agree to place the item on the agenda at a future date, or will refer the item to the full Council for a determination on whether or not to include the item on a future City Council agenda. A vote of a majority of a quorum of the Council will qualify an item to be placed on a future agenda at a date to be set by the Mayor in consultation with the City Manager. To the extent possible, Councilmembers should identify items they would like to see included on City Council agendas through the City's annual Strategic Planning process, as new work may displace other work programmed through Strategic Planning.

D. Matters Not on the Agenda
Pursuant to the Brown Act, no action or discussion shall be undertaken on any item not appearing on the posted agenda, except that Councilmembers or staff may briefly respond to statements made or questions posed by persons exercising their public comment rights under Government Code Section 54954.3. In addition, on their own initiative or in response to questions posed by the public, a member of a legislative body or its staff may ask a question for clarification, make a brief announcement, or make a brief report on his or her own activities. In 52 of 276

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accordance with Government Code Section 54954.2(b), the City Council may take action on items of business not appearing on the posted agenda under any one of the conditions below:

1. Upon determination of a majority vote of the Councilmembers present that an emergency situation exists, as defined by Section 54965.5 of the Government Code, or

2. Upon determination by a two thirds vote of the City Councilmembers present, or if less than two-thirds of the Councilmembers are present, a unanimous vote of the members present, that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the agenda being posted; or

3. The item was posted on an agenda for a prior City Council meeting occurring not more than five calendar days prior to the date action is taken on the item, and at the prior meeting the item was continued to the meeting at which action is being taken.

E. Action Agenda Items
In accordance with the Brown Act, at a regular meeting the Council may not take action on any item that did not appear on the posted Council agenda 72 hours prior to the Council meeting unless an exception is made as permitted under Government Code section 54954.2. In accordance with Government Code §54952.6, “action taken” means a collective decision made by a majority of the members of a legislative body, a collective commitment or promise by a majority of the members of a legislative body to make a positive or a negative decision, or an actual vote by a majority of the members of a legislative body when sitting a body or entity, upon a motion, proposal, resolution, order or ordinance.

F. Presentations
All presentations will be calendared through the City Clerk in coordination with the City Manager. Presentations shall be provided to the City Clerk in their final form no later than 5 business days prior to the City Council meeting. The length of presentations will be managed through the agenda setting process by the Mayor and the City Manager, and by the Mayor during the meeting.

G. Citizens Business
In compliance with Government Code Section 54954.3, Public Comments is that portion of City Council meetings set aside for members of the public to address the City Council on items within the subject matter jurisdiction of the City of Cotati that are on the Consent Calendar or any item or items not listed on the Council agenda. The Council cannot take action on any item not appearing on the agenda unless action is authorized, as described herein.

H. Consent Calendar
Only a member of the Council can pull an item off of the consent calendar. With the concurrence of a majority of the Council, agenda items removed from the consent calendar by Councilmembers will be considered on the Regular Agenda. 53 of 276

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Members of the public shall comment on any consent items as an additional comment period during the Citizens Business portion of the meeting. Any City Council discussion of an item will require the pulling of the item from the consent calendar, and will include an opportunity for the public to comment on that item.

I. Direction on Future Agenda Items
This agenda item is intended to allow the City Council, by majority consensus, to direct staff to bring new items forward for discussion at a future City Council meeting. However, each fiscal year, the City Council has also developed priority projects and programs that direct staff and budget resources. To ensure that the City Council is fully informed regarding the impact that any new items may have on the existing priorities and timing, the following process shall be followed to bring new items forward during the year:

1. Discuss any requested item(s) with the City Manager in advance of the City Council meeting to determine if it can be added without impacting the timing or ability to deliver on other existing City Council priorities.

2. If the City Manager believes that the proposed item is too large for current staff resources and will likely delay other existing City Council priorities, during “Direction on Future Agenda Items”, the City Council member should ask for the item to be added to a list of items that the City Council should discuss a the next mid-year or budget discussion, depending on the time sensitivity of the item.
a. Alternatively, if the item is time-sensitive and would suffer by being delayed, the City Council member can request the new item(s) at the next City Council meeting, stating that in consultation with the City Manager this item could delay other existing City Council priorities but requests that this item come back for discussion sooner due to the need to discuss sooner. If a majority of the City Council agree to discuss the item further, staff will come back at a subsequent City Council meeting with a suggested re-prioritization of priority projects and programs, or other potential alternatives, for City Council to consider and agree by majority vote prior to initiating work on the new item.

J. City Councilmember Reports
This time is set aside to allow members of the Council serving on Council subcommittees and regional boards, commissions or committees to present a brief verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve, as well as other activities and events of interest to the Community. This is also when Councilmembers may fulfill their obligation to report on activities conducted at City expense. No extended discussion or action may be taken on these reports. 54 of 276

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K. Time Management and Adjournment
The Council will not hear any new agenda items past 11:00 p.m. without a majority vote of the Council. In considering whether to hear an item after 11:00 p.m., a determination should be made by Council that the new item(s) can be discussed, deliberated and acted upon before 12:00 a.m. If agenda items remain after the 12:00 a.m. adjournment, a special meeting may be scheduled or the items may be deferred until the next regular meeting.

With concurrence of a majority of the Council, the Presiding Officer may set a time certain for specific agenda items.

IV. RULES OF CONDUCT
A. Rosenberg’s Rules
Except as provided herein, other rules adopted by the City Council and applicable provisions of state law, the procedures of the City Council will be generally guided by the latest revised edition of Rosenberg’s Rules of Order. Pursuant to law, failure to follow parliamentary rules will not in and of itself invalidate action taken by the Council.

B. Rules of Decorum

1. Authority. Through these Rules, Councilmembers may preserve order and decorum while the Council is in session. To avoid distraction, the following meeting etiquette shall be enforced.
• Silence electronic devices, including cell phones.
• Audience members are advised to keep conversations to a minimum or conduct them outside the building.
• Members of the public are prohibited from speaking, yelling, or otherwise making loud noises from the audience that disrupt the orderly proceeding of the meeting.
• Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
• The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views.

C. General Agenda Item Process When City Council Will Consider Making a Decision
The following process is the normal order of business for an agenda item where the City Council will consider making a decision, except public hearings, which are discussed in more detail herein (see VI PUBLIC HEARINGS page 17):
• Presiding Officer announces the current agenda item.
• Staff presents its report (as needed).
• Councilmembers may ask questions of staff if they so desire. 55 of 276

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• The Presiding Officer opens for public comment.
• The Council asks any follow up questions of staff
• The Council deliberates and takes action through a valid motion as described herein.
• After any further deliberation, the motion is seconded and a vote of the Council carries the motion, as described herein.

D. Obtaining the Floor
Every Councilmember desiring to speak will first address the Presiding Officer and gain recognition by the Presiding Officer. All Councilmembers will have an opportunity to speak. The Presiding Officer will determine the speaking order of the Councilmembers.

E. Introducing a Motion
At the Presiding Officer’s discretion, items on the agenda may be discussed before asking for a motion and second. The Presiding Officer or any Councilmember can bring or second a motion. Before the matter can be considered or debated, it must be seconded. Once a motion has been properly made and seconded, the Presiding Officer shall open the matter for debate offering the first opportunity to debate to the moving party and, thereafter, to any Councilmember properly recognized by the Presiding Officer. It is a courtesy, but not required, to allow other Councilmembers to move and second motions, and for the Presiding Officer to be the last to debate a motion. Once the matter has been fully debated and the Presiding Officer calls for a vote, no further debate will be allowed, provided however, any Councilmember may be allowed to explain his/her vote prior to the vote being cast.

The Presiding Officer, Councilmember, or such member of the City staff as the Presiding Officer may designate, may verbally restate each motion immediately prior to calling for the vote. The Presiding Officer in his/her discretion may publicly explain the effect of a vote for the audience, or he/she may direct a member of the City staff to do so before proceeding to the next item of business.

The vote will be announced by the Presiding Officer or City staff.

F. Multiple Motions Before the Council
There can be up to three complete motions (seconded) on the floor at the same time. The Presiding Officer can reject a fourth motion until the chair has dealt with the three that are on the floor and has resolved them. The Presiding Officer must call a vote on last motion first, and if it fails, call a vote on the second motion, and if that fails, call a vote on the original motion.

G. Types of Motions
Once the main motion is properly placed on the floor, several related motions may be employed in addressing the main motion. These motions take precedence over the main motion, and if properly made and seconded, must be disposed of before the main motion can be acted upon. The following motions are appropriate and 56 of 276

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may be made by the Presiding Officer or any Councilmember at any appropriate time during the discussion of the main motion. They are listed in order of precedence. There are exceptions to the general rule of free and open debate on motions, in accordance with Rosenberg’s Rules of Order. The exceptions all apply when there is a desire of the body to move on.

When the following motions are made and seconded, the Presiding Officer must immediately call for a vote of the body without debate on the motion. Motions carry with the designated vote requirement.

1. Motion to adjourn [Simple Majority Vote]. This motion, if passed, requires the Council to immediately adjourn to its next regularly scheduled meeting.

2. Motion to recess [Presiding Officer or Simple Majority Vote]. This motion, if passed, requires the body to immediately take a recess. In the event of a meeting disruption, the Presiding Officer can unilaterally call a recess. Normally, the Presiding Officer determines the length of the recess.

3. Motion to set the time to adjourn [Simple Majority Vote]. This motion, if passed, requires the body to adjourn the meeting at the specific time set in the motion.

4. Motion to table [Simple Majority Vote]. This motion, if passed, requires discussion of the agenda item to be halted and the agenda item to be placed on “hold.” The motion to table should contain an exact or approximate date in which the item will come back to the Council. If no timeframe is given in the motion, the item tabled dies, although it can be raised later as a new motion.

5. Motion to limit debate [Two-Thirds Vote]. This is a motion to end debate or set a time limit on the debate for a given agenda item. When such a motion is made, the Presiding Officer should ask for a second, stop debate, and vote on the motion to limit debate.

6. Motion to close nominations [Two-Thirds Vote]. When choosing officers of the Council (such as the Mayor and Vice-Mayor), nominations are received from one of the Councilmembers. Nominations can be closed by a vote of the Council.

7. Motion to object to the consideration of an agenda item [Two-Thirds Vote]. Rather than tabling, when the Council believes it is premature for an item on the agenda to be considered, then such a motion can be made during the Approval of Final Agenda item.

Other types of motions that are debatable:

8. Basic motion. The basic motion is the one that puts forward a decision for the City Council’s consideration.

9. Motion to reconsider [Simple Majority Vote]. A motion to reconsider may be made only by a member who voted in the majority on the original 57 of 276

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motion. Such a motion may only be made at the same meeting as the original item, and only to correct inadvertent errors or to consider new information not available at the time of the vote. If the motion to reconsider passes, then the original matter is back before the Council, and the matter may be discussed and debated as if it were on the floor for the first time. After the reconsideration of the item has been acted upon, no other motion for reconsideration thereof will be made without the unanimous consent of the Councilmembers present. Matters which are quasi- judicial in nature or matters which require a noticed public hearing cannot be reconsidered.

10. Motion to Commit or Refer [Simple Majority Vote]. Any Councilmember may move that the matter being discussed should be referred to a committee or commission for further study. The motion may contain directions for the committee or commission, as well as a date upon which the matter will be returned to the Council’s agenda. If no date is set for returning the item to the Council agenda, the Councilmember may move, at any time, to require the item be returned to the agenda. The motion must be seconded and a majority vote is required for passage if the item is to come back at a future date certain, or a two- thirds vote if the item is to be immediately discussed by the Council at the time the motion to return is made.

11. Motion to Amend [Simple Majority Vote]. Any Councilmember may amend the main motion or any amendment made to the main motion.

Before the main motion may be acted upon, all amendments and amendments to amendments must first be acted upon. An amendment must be related to the main motion or amendment to which it is directed.

Any amendment which substitutes a new motion rather than amending the existing motion is out of order, and may be so declared by the Presiding Officer.

12. Motion to Substitute [Simple Majority Vote]. If a Councilmember wants to completely replace the basic motion that is before the Council, then the Councilmember would move a substitute motion.

13. Division of Motion [Simple Majority Vote]. Any Councilmember may move to divide the subject matter of a motion which is made up of several parts in order to vote separately on each part, particularly with complex ordinances or resolutions.

H. Council Privilege, Order and Convenience.

The following actions by the Council are to ensure orderly conduct of meetings are for the convenience of the Presiding Officer and Council. These motions take precedence over any pending main or subsidiary motion and may or may not be debated, as noted:
a. Point of Privilege. Any Councilmember can raise a Point of Privilege.

Appropriate points of privilege relate to anything that would interfere with the normal comfort of the meeting. If raised, the Presiding Officer would then ask the interrupter to “state your point.”
b. Point of Order. Any Councilmember may require the Presiding Officer to 58 of 276

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enforce the rules of the Council by raising a point of order. The point of order shall be ruled upon by the Presiding Officer. Only a Councilmember may raise a point of order or a point of personal privilege.
c. Appeal. If the Presiding Officer makes a ruling that a Councilmember of disagrees with, that Councilmember may appeal the ruling of the Presiding Officer. The motion must be seconded to put it before the Council. A majority vote in the negative or a tie vote sustains the ruling of the Presiding Officer. The motion is debatable, and the Presiding Officer may participate in the debate.
d. Call for orders of the day. If a Councilmember believes that the City Council is not on the agreed-upon agenda, such a call may be made. It does not require a vote, and if the Presiding Officer finds that the agenda has not been followed, the Presiding Officer simply reminds the City Council to return to the agenda item properly before them. If the Presiding Officer fails to do so, the Presiding Officer’s determination may be appealed.
e. Withdraw a motion. During debate and discussion of a motion, the maker of the motion on the floor, at any time, may interrupt a speaker to withdraw his/her motion from the floor. The motion is immediately deemed withdrawn, although the Presiding Officer may ask the person who seconded the motion if he/she wishes to make the motion, and any other Councilmember may make the motion if properly recognized. f. Suspend the Rules [Two-Thirds Vote]. Any Councilmember may move to suspend the rules if necessary to accomplish a matter that would otherwise violate these rules. The motion requires a second and a two-thirds vote is required for passage.

I. Rescind, Repeal, or Annul.

The Council may rescind, repeal or annul any prior action taken with reference to any legislative matter so long as the action to rescind, repeal or annul complies with all of the rules applicable to the initial adoption, including any special voting or notice requirements, or unless otherwise specified by law.

J. Reading of Ordinances and Resolutions
Motions offering ordinances or resolutions are deemed to include waiver of full reading and title of the ordinance or resolution unless otherwise specifically stated. Ordinances that have been introduced by unanimous vote of the Council may be placed on the consent calendar.

K. Voting
All Councilmember present at a meeting, when a question comes up for a vote, should vote for or against the measure unless he/she is disqualified from voting and abstains because of such disqualification. The Presiding Officer will call for the vote. The vote may be taken by voice affirmation or roll call at the Presiding Officer’s discretion. Except for specific matters specified by State law, a motion carries with affirmative vote by a quorum of the City Council. 59 of 276

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1. Tie Votes
Tie votes will be lost motions and may be reconsidered at a subsequent meeting upon a motion passed by the Council to reconsider the item at a subsequent meeting. If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

2. Changing Vote
A Councilmember may change his/her vote only if he/she makes a timely request to do so immediately following the announcement of the vote by the Presiding Officer and prior to the time that the next item in the order of business is taken up. A Councilmember who publicly announces that he/she is abstaining from voting on a particular matter may not subsequently withdraw his/her abstention.

L. Conflict of Interest
Any Councilmember who has a conflict of interest regarding any matter being considered by the Council shall declare the conflict, state the reason for the conflict, and leave the room during the discussion of that particular agenda item, unless it is a Consent Calendar item. A Councilmember stating disqualification will not be counted as a part of a quorum and will be considered absent for the purpose of determining the outcome of a vote on the matter.

M. Serial Meetings
A majority of the members of the City Council shall not, outside a meeting authorized by the Brown Act, use a series of communications of any kind, directly or through intermediaries, to discus, deliberate, or take action on any item of business that is within the subject matter jurisdiction of the City Council. Serial meetings yield a process which deprives the public the opportunity for a meaningful contribution to the decision-making process. However, an elected official may confer with a colleague about public business and engage in other conduct that does not constitute a “meeting” under the Brown Act.

V. ADDRESSING THE CITY COUNCIL
While public comment is encouraged, under the law the Council has the right reasonably to regulate the time, place and manner of such comment. Any person desiring to address the Council at a meeting shall first be recognized by the Presiding Officer to do so.

A. Written Communications.

Interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.
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2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

3. If provided during the City Council meeting, written communications shall be delivered to the City Clerk.

4. Any writings or documents subject to disclosure that are provided to all, or a majority of, the members of the City Council regarding any item on the agenda after the time and date above, but before City Council meeting, will be made available to the City Council and the public at the City Council meeting no later than the start of the public meeting.

5. Although all written communications will become part of the written meeting record, they will not be read aloud into the record at the City Council meeting.

B. Closed Session
Public comment is only received at the start of closed session at the designated portion of the agenda. Closed sessions that are continued after the regular meeting do not have an additional public comment period. Public comment can only address the subject of the closed session.

C. Disability Accommodation
Any person with a disability who requires a modification or accommodation in order to participate in the meeting should contact the City Clerk at least 48 hours in advance of the meeting to ensure the requested accommodation can be made.

D. Councilmembers’ Comments.

Councilmembers who are not able to attend a particular Council meeting may submit written comments on the agenda items. Councilmembers cannot give another member his/her proxy to vote, as the absent Councilmember is not present to consider reports and comments provided during the agenda item(s). The Councilmembers’ written comments shall be submitted to the City Manager and/or City Clerk and distributed as soon as possible to the other Councilmembers, but no later than the start of the meeting. Councilmember comments will not be read into the record.

E. Speaker Cards
Persons wishing to speak are encouraged, but not required, to submit a speaker card to the City Clerk for any item(s). Speakers will be called by the Presiding Officer. Although not required, when called upon, the person should come to the podium, state his/her name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented.

Speaker cards may also be used as comment cards by members of the public who do not wish to or cannot verbally address the Council during a meeting. A person 61 of 276

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may indicate his/her comments and opposition or support for an agenda item on a speaker/comment card. During the public testimony of the item, the Presiding Officer will indicate that the Council has received comment cards from (name of person) in support of the project or issue and comment cards from (name of person) in opposition of the project or issue. The minutes will reflect the Council’s receipt of comment cards in opposition and support of the project or issue.

Persons who do not wish to use speaker cards are required to provide comments at the start of public comment, prior to those who submitted comment cards. Persons who have not submitted comment cards must indicate an intention to provide public comment by raising their hands to obtain recognition from the Presiding Officer at the start of public comment.

F. Council Interaction with Public
All remarks shall be addressed to the Council as a body and not to any member thereof or to the audience. No person, other than the Council and person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. No questions shall be asked of a Councilmember or staff except through the Presiding Officer. The Presiding Officer will determine whether, or in what manner, an answer will be provided. If a Councilmember believes that a material misstatement of fact has been made by a person, the Councilmember may ask the City Manager or City Attorney to correct or otherwise clarify the matter or the Councilmember may provide a direct response at that time without interrupting the speaker. The Mayor Presiding Officer may also direct the questions to the City Manager to be handled either at the Council meeting or outside of the meeting. After a motion is made by the Council, no person shall address the Council without first securing the permission of the Presiding Officer to do so.

G. Time Allocation for Public Comment and Presentations

1. Public Comment (Action Items): To ensure full access for any public wishing to speak, and to maintain a timely and efficient meeting, public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. To avoid requiring the public to make multiple trips to the speakers podium, public comment on the Consent Calendar shall be received during Citizen’s Business, and shall be an additional three (3) minute comment period per person in total for any and all items on the Consent Calendar.

The following agenda items are action items:
i. APPROVAL OF MINUTES AND NOTICE OF WAIVING READING
ii. CONSENT CALENDAR
iii. PUBLIC HEARINGS
iv. REGULAR AGENDA
v. REORGANIZATION OF THE CITY COUNCIL (AS

NEEDED)
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3. Public Comment (Non-Action Items): Public comment on other nonaction agenda items shall be received during the designated portion of the agenda. CBecause the City Council does not deliberate on consider nonaction items, comments on non-action agenda items shall be limited to no more than three (3) minutes for all non-action agenda items, install of the three (3) minutes for action items. If the City Council opens a NonnonAction action agenda any agenda items for discussion beyond brief City Council follow-up questions or if the City Council proposes to take any action, the City CouncilPresiding Officer shall open the item for public comment..

4.3.Presentations: Presentations, appropriately calendared in accordance with the procedures herein, will be limited to a time period not to exceed 15 minutes (including questions) for all presentations at each Council meeting, unless agreed upon in advance with the City Manager. The Presiding Officer may allow presentations by an applicant or appellant in a Public Hearing to be longer if needed to present necessary evidence or relevant project information.

5.4.Disability Accommodation: If a person requests a time extension as a disability accommodation, the Presiding Officer may extend the time as is reasonable for the speaker to convey the information.

6.5.Time Allocation if Many Commenters: If there are more than ten (10) speakers with the potential to extend public comment beyond 30 minutes, the Presiding Officer is authorized to establish a different time limit for public comments in order to allow equal access for all those wishing to address the City Council.

7.6.Yielding Time: Speakers may not “yield” a portion of their allotted time to others.

H. Speakers Location
Speakers shall address the Council from the podium provided for that purpose, and may not enter the “well” in front of the Council dais or other area during their comment. Any written materials or items to be submitted or shown to the Council shall be given to the City Clerk, who will distribute them to Council.

I. Repetitious or Dilatory Comments Discouraged.

In order to expedite matters and to avoid repetitious presentations, the designation of a spokesperson is encouraged. Whenever any group of persons wishes to address the Council on the same subject matter, those persons are encouraged to designate a spokesperson to address the City Council. With the consent of the City Council, the Presiding Officer may extend the time allocation for a designated spokesperson.
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In accordance with the Brown Act, unduly long or repetitious comments may be ruled out of order by the Presiding Officer. Disruptive speech will also be limited in accordance with law.

VI. PUBLIC HEARINGS
A. General Procedure
The Council procedure for the conduct of public hearings follows that of a normal agenda item (see C. General Agenda Item Process, page 8), except as described below:

1. After the staff report and any Council questions, the Presiding Officer opens the public hearing.

2. The applicant or appellant then has the opportunity to present comments, testimony, or arguments. In the case of an appeal when the appellant is different from the applicant, the appellant should be called up first to provide comments or testimony. The Presiding Officer shall provide the applicant/appellant with a reasonable amount of time to present all information relevant to the item being considered to preserve due process.

3. Members of the public are provided with the opportunity to present their comments, testimony or argument, within the normal time frame for comments (3 minutes).

4. The applicant or appellant is given an opportunity for rebuttal or concluding comments. In the case of an appeal when the appellant is different from the applicant, the appellant is given the opportunity for closing comments.

5. The public hearing is closed.

6. The Council deliberates on the issue.

7. If the Council raises new issues through deliberation and seeks to take additional public testimony (questions of the public, applicant or appellant), the Public Hearing must be reopened. At the conclusion of the public testimony, the Public Hearing is again closed.

8. The Council then deliberates and takes action on a valid motion, as described herein.

B. Continuance of Hearings
Any hearing being held or noticed or ordered to be held by the Council at any meeting of the Council may, by order or notice or continuance, be continued or re-continued to any subsequent meeting.

C. Public Discussion at Hearings
When a matter for public hearing comes before the Council, the Presiding Officer will open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Presiding Officer will open public comments.

1. Public Member Request to Speak
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Persons wishing to speak or present evidence during Public Hearings should submit a speaker card to the City Clerk in a timely fashion. Speakers will be called by the Presiding Officer, and shall be limited to the normal time limit in accordance with Time Allocation for Public Comment and Presentations herein if they do not have a direct property interest in the decision. When called upon, the person should come to the podium, state his/her name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented. A member of the public may only address the Council upon recognition by the Presiding Officer.

2. Council Questions of Speakers
Members of the Council who wish to ask questions of the speakers or each other during the public hearing portion may do so but only after first being recognized by the Presiding Officer. Interaction with the speaker will be limited to a question or questions for clarification, rather than an ongoing dialogue, generally after the speaker has concluded the initial comments.

Councilmembers should avoid raising questions as a method to extend the allocated time for a speaker.

3. Due Process
The Presiding Officer will conduct the meeting in such a manner as to afford due process.

4. Public Oral Presentations
All Council rules pertaining to oral presentation apply during public hearings, as described in E. Presentations, on page 7.

5. Materials for Public Record
All persons with an interest in the matter being heard by the Council will be entitled to submit written evidence, correspondence, or remarks, as well as other graphic evidence. All such materials shall be handled in accordance with these Rules and will be retained by the City Clerk as part of the Clerk's record of the hearing, unless otherwise directed.

6. Germane Comments
No person will be permitted during the public hearing to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance will be made by the Presiding Officer.

D. Communications and Petitions
Written communications and petitions concerning the subject matter of the hearing may be noted, read aloud, or summarized by the Presiding Officer at his/her discretion.

E. Admissible Evidence
Hearings need not be conducted according to technical rules relating to evidence and witnesses. Any relevant evidence may be considered if it is the sort of 65 of 276

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evidence upon which responsible persons are accustomed to rely in the conduct of serious affairs.

VII. NON-MEETING ACTIVITIES
A. Study/Work Session
The Council may meet in a study/work session at such times or at such places as may be determined by the Council for the purpose of hearing reports from the staff and reviewing, discussing and debating matters of interest to the City. These sessions will be noticed as provided by law and open to the public and the press.

No official action may be taken at a study session. However, Council may refer the item to staff with specific requests for information or provide specific direction to staff. During study/work sessions, Councilmembers may ask questions of staff.

For those questions that staff cannot immediately answer, responses will be provided for the Council in writing or at a future Council meeting.

VIII. COUNCILMEMBER COMMITTEES AND SUBCOMMITTEES
A. Purpose
The City Council from time to time forms committees and subcommittees. These committees and subcommittees are formed to study, investigate, and make recommendations to the full Council regarding specific topics. In some instances there are standing committees and in other instances there are ad hoc committees.

B. Appointment
Councilmember committees and subcommittees will be appointed by the Mayor.

Mayoral appointments shall be ratified by a majority of the City Council.

Committee members will be promptly notified of their selection and the scope of the committee assignment. The Mayor will designate the term of the committee and identify whether it is a standing appointment (on-going) or a short-term (ad hoc) assignment.

C. Conflict of Interest
Should an appointee to a committee or subcommittee discover a conflict of interest with their appointment to the committee, that discovery will be communicated to the Mayor immediately.

D. Councilmember Committee and Subcommittee Meetings
Council committee and subcommittee meetings will be scheduled at times which allow for each member to attend. Each member should make an effort to accommodate the committee or subcommittee meeting schedule. The schedule of committee and subcommittee meetings will be uniformly communicated to each committee or subcommittee member. Individual committee or subcommittee members will disclose any related conversations or correspondence associated with the scope of the committee’s or subcommittee duties at the following committee or subcommittee meeting.

E. Committee Recommendations
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Generally, committee members should reach agreement on findings and recommendations to present to the City Council. When the opinions of committee members are divergent, a majority and minority finding and recommendation may be submitted to the City Council. Although written minutes of each committee meeting are not required, committee findings and recommendations should be presented to the City Council in a written document.

F. Staffing
Councilmembers assigned to committees will observe the City Council Rules regarding staff assignment of duties. Only the City Manager will assign staff to committees for the purposes of administrative services, to attend committee meetings, and to assist with committee presentations to the City Council.

IX. CITY BOARDS, COMMISSIONS, AND COMMITTEES
A. Appointments to City Boards, Commissions, and Committees

1. Planning Commission: Appointments to the Planning Commission shall be guided by the latest revised Cotati Municipal Code Section 2.16.010:

2. Design Review Committee: Appointments to the Design Review Committee shall be guided by the latest revised Cotati Municipal Code Section 2.19.010

3. Measure G Oversight Committee: Appointments shall be in accordance with that for Planning Commissioners as outlined in Cotati Municipal Code Sections 2.16.015 (Appointment process) and 2.16.020 (Terms), and as further defined by Resolution 2015-64.

4. Community and Environment Commission: INACTIVE
B. Policy for Service on City Boards, Commissions, and Committees

1. Role
Boards, commissions and committees established by the City Council are advisory to the City Council. The role of all such boards, commissions, and committees is to make recommendations to the City Council on matters affecting the City of Cotati. Except as otherwise provided in state or local law, commissions and committees have no independent role separate and apart from their role as advisory to the City Council. Boards, commissions, and committees have no authority to appropriate funds except as otherwise approved by the City Council.

2. Conflict of Interest
All members of boards, commissions, and committees shall abide by the provisions of the Political Reform Act of the State of California and 67 of 276

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provisions of the common law relating to conflicts of interest and the latest revised Cotati Conflict of Interest Code.

X. COUNCILMEMBER ADMINISTRATIVE SUPPORT
A. Council Mail
When incoming mail is received addressed to a Councilmember, it is opened by City Manager office staff as directed by the City Manager.

All correspondence, including E-mail, addressed to the City Council or to individual Councilmembers relating to the conduct of the City’s business is a public record as defined in Government Code section 6252 and will be retained by the City in accordance with its Records Retention Policy.

B. Council Correspondence
All Councilmember correspondence shall be subject to the latest revised Administrative Policy No. 2004-02. Correspondence written with City resources (letterhead, typing, staff support, postage, etc.) will reflect the position of the full Council, not an individual Councilmember’s position, except when applying for regional governmental boards or committees. All Councilmember correspondence using City resources will be copied to the full Council. For example, responses to citizen letters will be copied to the full Council along with the original citizen correspondence.

C. Councilmember Participation in Community Activities
From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. If asked to speak or comment at a public event, Councilmembers should state that they are acting as interested parties rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter.

D. Correspondence Responding to Proposed State or Federal Legislation In responding to correspondence from the City to State or Federal government representatives regarding proposed State or Federal legislation, the following process will be followed:

1. On longer-term policy issues as time permits:
a. The City Council develops a legislative platform; and/or b. The proposed legislation, along with a draft letter for the Mayor’s signature, will be placed on an upcoming City Council agenda for consideration by the full Council.
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c. After Council concurrence, staff will send the letter to the appropriate State or Federal representatives.

2. On matters of urgency, when there is insufficient time for the above process:
a. If the proposed legislation is considered extremely beneficial or extremely detrimental to the City’s interests, and after consultation between the Mayor and City Manager, a letter may be prepared immediately for the Mayor’s signature, with copies being provided to the whole Council.
b. This procedure is particularly appropriate if the City’s position is similar or identical to a past City position on this matter and/or is consistent with the position taken by the League of California Cities.

E. Clerical Support
The City Manager's Office will coordinate the typing of correspondence requested by individual Councilmembers. All correspondence typed for Councilmembers will be on City letterhead and will reflect the position of the full Council, not individual Councilmembers, and will be copied to the full Council.

F. Master Calendar
A master calendar of Council events, functions or meetings will be provided to the full Council. Functions, events or meetings to be attended by individual Councilmembers will only be included on the master calendar at the request of individual Councilmembers.

G. Requests for Research or Information
Councilmembers may request information or research from staff on a given topic directly when it is anticipated that the request can be completed by staff in less than one (1) hour. Councilmember requests for research or information that are anticipated to take more than one (1) hour of staff time shall be directed to the City Manager. Councilmember requests for research or information that exceed 10 hours or would result in a direct expenditure outside of routine maintenance shall be brought before the full Council for consideration. Requests for new information or policy direction will be brought to the full Council for consideration at a regular meeting. All written products will be copied to the full Council.

XI. CITY COUNCIL CODE OF ETHICS
A. Preamble
The citizens and businesses of Cotati are entitled to have fair, ethical, and accountable local government which has earned the public’s full confidence for integrity. Such a government requires that public officials:
➢ Comply with both the letter and the spirit of the laws and policies affecting operations of the government.
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➢ Be independent, impartial and fair in their judgment and actions. ➢ Use their public office for the public good, not for personal gain. ➢ Conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect and civility.

To this end, this represents our shared values to encourage public confidence in the integrity of local government and its fair and effective operation.

B. Act in the Public Interest
Recognizing that stewardship of the public interest must be their primary concern, Councilmembers shall work for the common good of the people of Cotati, and not for any private or personal interest, and they will endeavor to treat all persons, claims and transactions in a fair and equitable manner.

C. Comply with the Law
Councilmembers shall comply with the laws of the nation, the State of California and the City of Cotati in the performance of their duties. These laws include, but are not limited to: the United States and California constitutions, financial disclosures, employer responsibilities and open processes of government; and City ordinances and policies.

D. Conduct of Members
Councilmembers shall refrain from abusive conduct, and verbal or written attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff or the public. The professional and personal conduct of members must be above reproach and avoid even the appearance of impropriety.

It is acceptable to publicly disagree about an issue, but it is unacceptable to make derogatory remarks about other Councilmembers, their opinions and actions.

E. Respect for Process
Councilmember duties shall be performed in accordance with the processes and policy issues, the involvement of the public, and the implementation of policy decisions of the City Council by city staff.

F. Conduct of City Meetings
Councilmembers shall inform themselves of public issues, listen courteously and attentively to public discussions before the Council and focus on the business at hand.

The following guidelines should be adhered to:
➢ Everyone has a right to be heard;
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➢ Focus on the issue, not the person;
➢ Be careful of how you say, what you say, and be aware of physical clues such as body language;
➢ Listen carefully without interrupting;
➢ We oppose all forms of discrimination and harassment. ➢ We recognize and support the public's right to know the public's business. ➢ We believe in involving citizens in policy decision-making. ➢ We strive to exercise compassion, benevolence, fairness, and optimism. ➢ We strive to respond to the public in ways that are complete, clear, and easy to understand
G. Decisions Based on Merit
Councilmember decisions shall be based upon the merits and substance of the matter at hand, rather than on unrelated considerations. When the City Council has not taken a position on an issue, neither the Mayor nor any member of the Council will speak on behalf of the City Council.

H. Communication
It is the responsibility of the Councilmembers to publicly share substantive information that is relevant to a matter under consideration by the Council that they have received from sources outside of the public decision-making process with all other Councilmembers.

Councilmembers shall adhere to City Policy 2004-02 Signing Correspondence and Use of City Logo. City stationery and the City logo are the property of the City and may only be used in accordance with the City’s adopted policy.

I. Conduct with City Staff
The Council acting as a body will direct the City Manager on all major or new issues. A Councilmember will not initiate any action or have prepared any report that is significant in nature or initiate any project or study without the approval of the City Council.

If administrative policy or administrative performance complaints be made directly to individual Councilmembers, he or she will refer the matter directly to the City Manager for review and/or action. The individual Councilmember may request to be informed of the action or response made to the complaint.

Neither the Council nor individual members may direct or request the City Manager or his/her subordinates to appoint or remove any individual to or from employment. Neither the Council nor individual members may give any orders to any subordinate of the City Manager, either publicly or privately.

Councilmembers should refrain from expressing concerns about the performance of a City employee in public, to the employee directly, or to the employee’s supervisor. Comments about staff performance should only be made to the City 71 of 276

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Manager through private correspondence or conversation.

As appropriate, City staff should be involved when Councilmembers meet with officials from other agencies and jurisdictions to ensure proper staff support as needed and to keep the City Manager informed. City Manager shall be notified of such meetings and direct to appropriate City staff.

J. Disclosure of Corruption
All City officials shall take an oath upon assuming office, pledging to uphold the constitution and laws of the City, the State and the Federal government. As part of this oath, officials commit to disclosing to the appropriate authorities and/or to the City Council any behavior or activity that may qualify as corruption, abuse, fraud, bribery or other violation of the law.

K. Conflict of Interest
In order to assure their independence and impartiality on behalf of the public good, Councilmembers shall not use their official positions to influence government decisions in which they have a financial interest. Nothing herein is intended to prohibit a Councilmember from recusing oneself if s/he believes there may be a perception of a conflict of interest or impropriety.

In accordance with the law, members shall file written disclosures of their economic interest and if they have a conflict of interest regarding a particular decision, refrain from participating in that decision unless otherwise permitted by law.

L. Gifts and Favors
Councilmembers shall not take advantage of service or opportunities for personal gain by virtue of their public office that are not available to the public in general.

They shall refrain from accepting gifts, favors or promises of future benefits that might compromise their independence of judgment or action or give the appearance of being compromised.

M. Confidential Information
Councilmembers shall respect and preserve the confidentiality of information provided to them concerning the confidential matters of the City. They shall neither disclose confidential information without proper legal authorization nor use such information to advance their personal, financial or private interests.

N. Use of Public Resources
Public resources not available to the general public (e.g., City staff time, equipment, supplies or facilities) shall not be used by Councilmembers for private gain or personal purposes.

O. Representation of Private Interests
In keeping with their role as stewards of the public trust, Councilmembers shall not appear on behalf of private interests of a third-party before the City Council or 72 of 276

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any board, commission or committee or proceeding of the City.

P. Advocacy
Councilmembers shall represent the official policies and positions of the City Council when designated as delegates for their purpose. When representing their personal opinions or positions, members shall explicitly state that they do not represent the Council or the City of Cotati, nor will they allow the inference that they do.

Q. Improper Influence
Councilmembers shall refrain from stating their position to improperly influence the deliberations or decisions of City staff, boards, commissions or committees.

Councilmembers shall not provide public comment on items before other City commissions or committees if the item will come before the City Council.

R. Policy Role of Members
Councilmembers shall respect and adhere to the Council-Manager structure of Cotati City government as provided in State Law and the City Code. In this structure, the City Council determines the policies of the City with the advice and information provided by the public and other City bodies, with analysis from City staff.

Councilmembers therefore shall not interfere with the administrative functions of the City or the professional duties of City staff; nor shall they impair the ability of staff to implement Council policy decisions. Councilmembers shall work through the City Manager and City Attorney.

S. Positive Work Environment
Councilmembers shall support the maintenance of a positive and constructive environment for residents, businesses and City employees.

T. Implementation
Ethics standards shall be included in the regular orientations for City Council candidates.

As an expression of conduct for Councilmembers of the City of Cotati, this Code of Ethics is intended to be self-enforcing.

U. Attendance at Meetings and Events
When Councilmembers have confirmed their attendance on behalf of the City at meetings and events, it is expected that they will attend as confirmed or give timely notice to staff if they are unable to attend. Councilmembers are also expected to attend board and committee meetings to which they have been appointed to represent the City. If they are unable to attend, it is the Councilmembers responsibility to inform the alternate attendee.

V. Compliance and Enforcement
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Councilmembers themselves have the primary responsibility to assure that ethical standards are understood and met and that the public can continue to have full confidence in the integrity of City government.

The City Council may impose sanctions on members whose conduct does not comply with the City’s ethical standards such as reprimand, formal censure, loss of seniority or committee assignment, or budget restriction. Ethics complaints shall be processed as City Council Correspondence. If a Councilmember would prefer to address a complaint in depth, the Councilmember shall so note during the Direction on Future Agenda Items portion of the meeting. Complaints may then be agendized in accordance with the procedures herein.

A violation of this Code of Ethics shall not be considered a basis for challenging the validity of a Council decision.

The City Council Code of Ethics shall be considered to be the definitive document relating to ethical conduct by Cotati City Councilmembers.

XII. FAILURE TO OBSERVE COUNCIL RULES
These rules are adopted to expedite the transaction of the business of the Council in an orderly and effective fashion and do not limit the inherent power and general legal authority of the Council, or of its Presiding Officer, to govern the conduct of City Council meetings as may be considered appropriate from time to time or in particular circumstances. Failure of the Council to strictly observe such rules does not affect the jurisdiction of the Council or invalidate action taken at a meeting that is otherwise held in conformity with law. Furthermore, any of the foregoing rules may be waived by majority vote of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved.

XIII. INCONSISTENCIES
The Brown Act, the Cotati Municipal Code, or other controlling State law shall prevail over any provisions in these rules and procedures which are inconsistent.

XIV. SEVERABILITY.

If any provision or part of these Rules is held by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the validity, legality and enforceability of the remaining provisions and parts hereof shall not in any way be affected or impaired thereby and shall remain in full force and effect.
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: CONSIDER AWARDING THE CONSTRUCTION CONTRACT

FOR THE SUNFLOWER PARK IMPROVEMENTS PROJECT
Date: July 8, 2025
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City of Cotati City Council adopt a resolution awarding the Construction agreement for the Sunflower Park Improvements Project and authorizing the City Manager to execute said agreement and any change orders or amendments to the Construction Management Agreement up to the authorized project budget amount.

Background
In late 2019, the City of Cotati (City) approved the Parks Capital Plan for all parks in Cotati. The plan includes concepts for amenities, improvements, and upgrades to Cotati parks based on community input, with planning level cost estimates and relative priorities. In 2023, the City completed capital improvements for Kotate Park and is nearing completion on improvements at Helen Putnam Park. In 2024, City Council approved the design agreement for the Sunflower Park Improvements Project.

Analysis/Discussion
The design for the Sunflower Improvements Project (Project) was completed and the bidding period began in early June. The Project Plans are available on the City’s Cleargov site (https://cleargov.com/california/sonoma/city/cotati/projects) and a hard copy is available for viewing at City Hall, Public Works office. On July 1, 2025, the City received and opened five bids. The bids ranged from $1,337,215.00 to $1,716,752.09 (Base Bid Plus Add Alternatives Bid items). The average of the bids was $1,477,374. The low bidder was M3 Integrated Services, Inc. with a total bid price 10.3 percent under the engineer’s estimate. The low bidder’s bid was reviewed and found to be responsive and Staff is recommending it for award. Design assistance during construction and Construction Management and Inspection services are included in the 75 of 276
design contract, approved by the City in 2023, with Integra Planning + Landscape Architecture.

Staff received a bid protest from the second low bidder. It alleges that low bid was nonresponsive because the masonry subcontractor doesn’t have the required contractors license for masonry. Staff received a preliminary response from the low bidder that indicates that its General Contractor’s license authorizes it to perform the work making the bid responsive.

Subject to review of the low bidder’s formal response, staff is recommending that the bid protest be rejected.

Following the award, and allowing time to process the contract documents, mobilization is expected to occur in early August. 120 working days are specified for project completion, excluding holidays and wet weather. Weather dependent, the Project would be completed in early December 2025.

Financial Considerations
For Fiscal Year 2025/26 the City has an adopted budget of $2,055,000 for the Project made up of contributions as follows; $11,500 from Park In-Lieu, $900 from Bed Tax, $116,500 from Parks Measure M, $1,000 from the In-Lieu Tree Fund, $531,250 from State Grants, and $1,393,850 from the General Fund.

As the lowest bidder and proposed total project not to exceed amount was less than the budget amount, Staff proposes reducing the budget transfers for the General Fund:

Expense Amount
Construction Agreement $1,337,215
Construction Engineering $27,000
Construction Contingency $150,000
Total Expense $1,514,215
Prior Year Fy24/25 $69,800 (est.)
FY 25/26 Adopted Project Budget $2,055,000
Reduced budget transfer amount $540,785
Environmental Issues
This action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use. 76 of 276
RESOLUTION NO. (XX)

RESOLUTION OF THE COUNCIL OF THE CITY OF COTATI APPROVING A

CONSTRUCTION AGREEMENT WITH ABC, INC FOR THE SUNFLOWER PARK

IMPROVEMENTS PROJECT, AUTHORIZING THE CITY MANAGER TO

EXECUTE SAID AGREEMENT AND APPROVE ANY NEEDED CHANGE ORDERS

OR AMENDMENTS UP TO THE APPROVED BUDGET AMOUNT
WHEREAS, in late 2019, the City of Cotati (City) approved the Parks Capital Plan for all parks in Cotati, and the plan includes concepts for amenities, improvements, and upgrades to Cotati parks based on community input, with planning level cost estimates and relative priorities; and
WHEREAS, in 2023, the City completed capital improvements for Kotate Park and is nearing completion on improvements at Helen Putnam Park, and, in 2024, City Council approved the design agreement for the Sunflower Park Improvements Project; and WHEREAS, the design for the Sunflower Improvements Project (Project) and the bidding period began in early June, and, on July 1, 2025, the City received and opened 5 bids; and
WHEREAS, the bids ranged from $1,337,215.00 to $1,716,752.09 with an average of $1,477,374, and the low bidder was M3 Integrated Services, Inc, with a total bid price 10.3 percent below the engineer’s estimate, and the low bidder’s bid was reviewed and found to be responsive and Staff is recommending it for award; and
WHEREAS, design assistance during construction and Construction Management and Inspection services are included in the design contract, executed on October 31, 2023, with Integra Planning + Landscape Architecture; and
WHEREAS, following award, and allowing time to process the contract documents, mobilization is expected to occur in early August, and 120 working days are specified for project completion, excluding holidays and wet weather, and, weather permitting, the Project would be completed in early December 2025; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.

NOW THEREFORE BE IT RESOLVED, that the Council of the City of Cotati hereby determines:
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1. The recitals stated above are true and correct, and

2. Awards the construction contract for the Sunflower Park Improvements Project to M3 Integrated Services, Inc. for an amount of $1,337,215.00, and

3. Staff is directed to reduce the adopted Project budget amount by $540,785 for a total adjusted Project budget amount for FY25/26 of $1,514,215, and

4. The City Manager is authorized to execute the aforementioned construction agreement and any needed change orders and amendments to the professional services agreement with Integra Planning + Landscape Architecture up to the authorized Project budget.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
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City of Cotati
Sonoma County, California
________________________________________________________________ 201 West Sierra Avenue, Cotati, CA 94931 | PHONE: 707-792-4600

NOTICE OF AWARD
Dated: July 4, 2025
To: M3 Integrated Services, Inc.

Attn: Matthew McKamey, President
3355 Regional Parkway
Santa Rosa, CA. 95403
CONTRACT FOR: Sunflower Improvements Project
The Cotati City Council, at their meeting on July 8, 2025, awarded the subject project to M3 Integrated Services, Inc. and authorized the City Manager to execute the construction contract for an amount not to exceed $1,337,215.00.

Accompanying this notice is an electronic copy of the contract documents for your signature.

Please return two signed agreements along with your bonds and certificates of insurance. After the contract has been executed, one signed set will be returned to you.

Once we have received the executed agreements and required bid and insurance documents, a pre-construction job conference is required and a Notice to Proceed will be issued. Your firm will be contacted regarding available dates for this conference.

I am looking forward to working with your firm, and to the successful completion of this project.

Sincerely,

CITY OF COTATI,
A General Law City of the State of California
___________________________________
Craig A. Scott, P.E
Director of Public Works/City Engineer
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Contractors in Order of Bid Amount JPB CWS Construction Group Item # Quantity Unit Unit Cost Budget Unit Cost Budget Unit Cost Budget Unit Cost Budget Unit Cost Budget Unit Cost Budget Mobilization/Demolition
Mobilization 1 LS $95,000.00 $95,000.00 $25,000.00 $25,000.00 $123,000.00 $123,000.00 $150,000.00 $150,000.00 $15,000.00 $15,000.00 $250,000.00 $250,000.00 Demolition 1 LS $72,000.00 $72,000.00 $9,840.00 $9,840.00 $57,000.00 $57,000.00 $40,000.00 $40,000.00 $71,062.50 $71,062.50 $85,000.00 $85,000.00 Tree Removal 1 LS $8,200.00 $8,200.00 $4,900.00 $4,900.00 $4,900.00 $4,900.00 $15,000.00 $15,000.00 $6,125.00 $6,125.00 $5,000.00 $5,000.00 Tree Protection 1 LS $4,800.00 $4,800.00 $2,500.00 $2,500.00 $7,500.00 $7,500.00 $10,000.00 $10,000.00 $2,125.00 $2,125.00 $5,000.00 $5,000.00 $180,000.00 $42,240.00 $192,400.00 $215,000.00 $94,312.50 $345,000.00 Grading & Drainage
Erosion Control Measures 1 LS $3,350.00 $3,350.00 $3,075.00 $3,075.00 $6,500.00 $6,500.00 $10,000.00 $10,000.00 $3,125.00 $3,125.00 $30,000.00 $30,000.00 Earth Moving Rough Grading 1 LS $27,000.00 $27,000.00 $159,900.00 $159,900.00 $132,700.00 $132,700.00 $35,000.00 $35,000.00 $198,100.00 $198,100.00 $150,000.00 $150,000.00 Soil Preparation 1 LS $26,000.00 $26,000.00 $14,760.00 $14,760.00 $50,000.00 $50,000.00 $25,000.00 $25,000.00 $96,750.00 $96,750.00 $20,000.00 $20,000.00 Drainage/DI/Piping 1 AL $4,200.00 $4,200.00 $5,043.00 $5,043.00 $12,600.00 $12,600.00 $30,000.00 $30,000.00 $6,875.00 $6,875.00 $5,000.00 $5,000.00 $60,550.00 $182,778.00 $201,800.00 $100,000.00 $304,850.00 $205,000.00 Flat Work, Walls, & Masonry
Asphalt Resurfacing & Striping 1 LS $4,200.00 $4,200.00 $7,995.00 $7,995.00 $3,400.00 $3,400.00 $7,000.00 $7,000.00 $7,187.50 $7,187.50 $6,000.00 $6,000.00 Asphalt Concrete Flatwork 300 SF $25.00 $7,500.00 $12.00 $3,600.00 $26.00 $7,800.00 $20.00 $6,000.00 $32.09 $9,626.25 $6.00 $1,800.00 6" Concrete Curb & 12" Gutter 68 LF $80.00 $5,440.00 $92.25 $6,273.00 $80.00 $5,440.00 $65.00 $4,420.00 $63.75 $4,335.00 $51.00 $3,468.00 Tennis Court Repair/Resurfacing 1 lS $35,000.00 $35,000.00 $50,000.00 $50,000.00 $56,420.00 $56,420.00 $60,000.00 $60,000.00 $70,525.00 $70,525.00 $65,000.00 $65,000.00 Concrete ADA Ramp (Class C) 1 EA $3,600.00 $3,600.00 $8,500.00 $8,500.00 $2,600.00 $2,600.00 $15,000.00 $15,000.00 $5,500.00 $5,500.00 $6,000.00 $6,000.00 Tactile Protective Surfacing 1 EA $800.00 $800.00 $984.00 $984.00 $600.00 $600.00 $10,000.00 $10,000.00 $840.00 $840.00 $2,000.00 $2,000.00 Concrete Flatework (Natural Grey) 4,825 SF $23.00 $110,975.00 $34.44 $166,173.00 $17.00 $82,025.00 $40.00 $193,000.00 $21.00 $101,325.00 $16.80 $81,060.00 Concrete Flatework (Color) 325 SF $43.00 $13,975.00 $43.05 $13,991.25 $20.00 $6,500.00 $60.00 $19,500.00 $71.00 $23,075.00 $56.80 $18,460.00 6" Concrete Band 170 LF $52.00 $8,840.00 $30.75 $5,227.50 $60.00 $10,200.00 $65.00 $11,050.00 $55.00 $9,350.00 $44.00 $7,480.00 Pavers (Brick) 380 EA $62.00 $23,560.00 $55.00 $20,900.00 $60.00 $22,800.00 $80.00 $30,400.00 $106.25 $40,375.00 $35.00 $13,300.00 Concrete Ramp (Play Area) 2 EA $2,500.00 $5,000.00 $7,800.00 $15,600.00 $2,650.00 $5,300.00 $14,000.00 $28,000.00 $4,290.00 $8,580.00 $3,432.00 $6,864.00 6" Concrete Curb (Play Area) 185 LF $80.00 $14,800.00 $60.00 $11,100.00 $90.00 $16,650.00 $55.00 $10,175.00 $76.75 $14,198.75 $61.60 $11,396.00 6" Concrete Mow Band 310 LF $45.00 $13,950.00 $31.98 $9,913.80 $35.00 $10,850.00 $65.00 $20,150.00 $61.50 $19,065.00 $49.20 $15,252.00 Stone Seat Walls 120 LF $430.00 $51,600.00 $700.00 $84,000.00 $450.00 $54,000.00 $200.00 $24,000.00 $1,390.46 $166,855.50 $635.00 $76,200.00 Wood/Wire 42" Fence 250 LF $250.00 $62,500.00 $235.35 $58,837.50 $212.00 $53,000.00 $190.00 $47,500.00 $239.18 $59,793.75 $191.34 $47,835.00 $361,740.00 $463,095.05 $337,585.00 $486,195.00 $540,631.75 $362,115.00 Site Amenities
Play Structure (2-12 Tot Lot) 1 LS $164,000.00 $164,000.00 $154,980.00 $154,980.00 $138,000.00 $138,000.00 $60,000.00 $60,000.00 $168,360.00 $168,360.00 $150,000.00 $150,000.00 Play Area Base & Surfacing (EWF) 100 CY $106.00 $10,600.00 $113.78 $11,378.00 $190.00 $19,000.00 $165.00 $16,500.00 $107.25 $10,725.00 $147.03 $14,703.00 Play Area Base & Surfacing (PIP) 275 SF $67.00 $18,425.00 $68.88 $18,942.00 $38.00 $10,450.00 $55.00 $15,125.00 $68.30 $18,782.50 $35.63 $9,798.25 Drinking Fountain/Bottle Filler/Dog Bowl 1 EA $14,000.00 $14,000.00 $14,750.00 $14,750.00 $11,000.00 $11,000.00 $16,000.00 $16,000.00 $18,750.00 $18,750.00 $20,000.00 $20,000.00 Drinking Fountain/Bottle Filler 1 EA $16,000.00 $16,000.00 $14,391.00 $14,391.00 $14,000.00 $14,000.00 $12,000.00 $12,000.00 $22,690.00 $22,690.00 $15,000.00 $15,000.00 Benches (Back) 3 EA $4,700.00 $14,100.00 $3,683.85 $11,051.55 $3,600.00 $10,800.00 $5,500.00 $16,500.00 $5,173.75 $15,521.25 $6,500.00 $19,500.00 Benches (Backless) 2 EA $3,600.00 $7,200.00 $4,051.62 $8,103.24 $2,700.00 $5,400.00 $3,600.00 $7,200.00 $3,585.63 $7,171.25 $4,500.00 $9,000.00 Trash & Recycle Receptacle 4 EA $2,600.00 $10,400.00 $2,214.00 $8,856.00 $3,500.00 $14,000.00 $3,100.00 $12,400.00 $2,980.00 $11,920.00 $4,000.00 $16,000.00 Pet Waste Station 2 EA $1,800.00 $3,600.00 $800.00 $1,600.00 $300.00 $600.00 $2,300.00 $4,600.00 $954.38 $1,908.75 $3,000.00 $6,000.00 Bike Racks 8 EA $400.00 $3,200.00 $533.50 $4,268.00 $400.00 $3,200.00 $2,000.00 $16,000.00 $703.13 $5,625.04 $2,000.00 $16,000.00 Picnic Table (6Ft. Sq.) 1 EA $4,000.00 $4,000.00 $3,231.00 $3,231.00 $3,600.00 $3,600.00 $6,000.00 $6,000.00 $4,591.25 $4,591.25 $6,500.00 $6,500.00 Picnic Table (6Ft. Sq. - ADA) 1 EA $5,000.00 $5,000.00 $3,936.00 $3,936.00 $4,100.00 $4,100.00 $7,000.00 $7,000.00 $5,253.75 $5,253.75 $6,000.00 $6,000.00 Picnic Table (5Ft. Sq.) 2 EA $6,500.00 $13,000.00 $3,690.00 $7,380.00 $4,800.00 $9,600.00 $4,600.00 $9,200.00 $6,883.75 $13,767.50 $4,550.00 $9,100.00 Picnic Table (3Ft. Sq. - ADA) 1 EA $4,000.00 $4,000.00 $2,387.00 $2,387.00 $2,500.00 $2,500.00 $4,150.00 $4,150.00 $3,936.25 $3,936.25 $4,129.00 $4,129.00 ADA Parking Signage 1 EA $1,400.00 $1,400.00 $799.50 $799.50 $500.00 $500.00 $1,200.00 $1,200.00 $1,375.00 $1,375.00 $2,000.00 $2,000.00 Park Rules Signage (OFCI) 1 EA $800.00 $800.00 $1,500.00 $1,500.00 $300.00 $300.00 $1,500.00 $1,500.00 $1,875.00 $1,875.00 $1,000.00 $1,000.00 Funding Signage (OFCI) 1 EA $800.00 $800.00 $1,500.00 $1,500.00 $300.00 $300.00 $1,500.00 $1,500.00 $1,875.00 $1,875.00 $1,000.00 $1,000.00 $290,525.00 $269,053.29 $247,350.00 $206,875.00 $314,127.54 $305,730.25 Utilities & Electrical
Plumbing (Water to DF's) 1 LS $4,300.00 $4,300.00 $10,947.00 $10,947.00 $8,000.00 $8,000.00 $3,000.00 $3,000.00 $16,875.00 $16,875.00 $35,000.00 $35,000.00 Electrical Distr./Conduit/Outlets/Equip. 1 LS $40,000.00 $40,000.00 $84,984.00 $84,984.00 $60,000.00 $60,000.00 $100,000.00 $100,000.00 $88,525.00 $88,525.00 $120,000.00 $120,000.00 Post Top (Parking Lot) 4 EA $5,250.00 $21,000.00 $15,570.00 $62,280.00 $20,000.00 $80,000.00 $15,000.00 $60,000.00 $15,712.50 $62,850.00 $12,570.00 $50,280.00 Bollard 13 EA $2,500.00 $32,500.00 $300.00 $3,900.00 $4,350.00 $56,550.00 $4,000.00 $52,000.00 $4,412.50 $57,362.50 $3,530.00 $45,890.00 $97,800.00 $162,111.00 $204,550.00 $215,000.00 $225,612.50 $251,170.00 Planting & Irrigation
Controller Assembly 1 EA $8,100.00 $8,100.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 $6,250.00 $6,250.00 $5,809.00 $5,809.00 Weather Sensor 1 EA $1,100.00 $1,100.00 $1,400.00 $1,400.00 $1,600.00 $1,600.00 $1,300.00 $1,300.00 $1,250.00 $1,250.00 $2,000.00 $2,000.00 Master Valve & Flow Sensor 1 EA $6,000.00 $6,000.00 $2,200.00 $2,200.00 $800.00 $800.00 $3,800.00 $3,800.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 Drip (wires, piping, valves, etc.) 23,100 SF $4.00 $92,400.00 $3.00 $69,300.00 $3.00 $69,300.00 $2.00 $46,200.00 $3.75 $86,625.00 $2.00 $46,200.00 Spray (wires, piping, valves, etc.) 4,060 SF $5.00 $20,300.00 $3.00 $12,180.00 $15.00 $60,900.00 $4.00 $16,240.00 $3.75 $15,225.00 $3.65 $14,819.00 Tree (24" Box) 29 EA $850.00 $24,650.00 $750.00 $21,750.00 $300.00 $8,700.00 $515.00 $14,935.00 $625.00 $18,125.00 $509.00 $14,761.00 Tree (15 Gal.) 6 EA $600.00 $3,600.00 $550.00 $3,300.00 $200.00 $1,200.00 $220.00 $1,320.00 $412.50 $2,475.00 $211.00 $1,266.00 Shrub/Groundcover 23,100 SF $3.00 $69,300.00 $0.99 $22,869.00 $2.00 $46,200.00 $3.50 $80,850.00 $1.25 $28,875.00 $3.12 $72,072.00 Lawn Sod 4,060 SF $3.00 $12,180.00 $1.60 $6,496.00 $1.00 $4,060.00 $2.00 $8,120.00 $1.63 $6,617.80 $1.77 $7,186.20 Ex. Turf & Irrigation Repair 1 EA $18,600.00 $18,600.00 $6,500.00 $6,500.00 $5,000.00 $5,000.00 $12,000.00 $12,000.00 $9,375.00 $9,375.00 $15,000.00 $15,000.00 Mulch (3") 220 CY $96.00 $21,120.00 $65.00 $14,300.00 $100.00 $22,000.00 $110.00 $24,200.00 $68.75 $15,125.00 $97.00 $21,340.00 $277,350.00 $165,295.00 $223,760.00 $214,965.00 $192,442.80 $205,453.20 Total Construction Costs
Site Amenities Total
Utilities & Electrical Total
M3 ERA Bauman Schreder
$1,267,965.00 $1,284,572.34 $1,407,445.00 $1,671,977.09 Planting & Irrigation Total
$1,438,035.00 $1,674,468.45
Mobilization/Demolition Total
Grading & Drainage Total
Flat Work, Walls, & Masonry Total
1 80 of 276
Contractors in Order of Bid Amount JPB CWS Construction Group Item # Quantity Unit Unit Cost Budget Unit Cost Budget Unit Cost Budget Unit Cost Budget Unit Cost Budget Unit Cost Budget M3 ERA Bauman Schreder
Add Alternatives
Play Area Base & Surfacing (PIP) - ADDITON 1,850 SF $43.00 $79,550.00 $38.44 $71,114.00 $29.00 $53,650.00 $55.00 $101,750.00 $30.00 $55,500.00 $74,000.00 Play Area Base & Surfacing (EWF) -
DEDUCTION 100 CY -$103.00 -$10,300.00 -$113.78 -$11,378.00 -$190.00 -$19,000.00 -$165.00 -$16,500.00 -$107.25 -$10,725.00 -$8,500.00 Utilities & Electrical Total $69,250.00 $59,736.00 $34,650.00 $85,250.00 $44,775.00 $65,500.00 2 81 of 276
Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ADOPTION OF THE CITY-WIDE SALARY SCHEDULE FOR
FISCAL YEAR 2025/26
Date: July 8, 2025
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council adopt the fiscal year 2025/26 salary schedule, as updated per the current City labor agreements.

Background
On June 10, 2025, staff presented to council the fiscal year 2025/26 salary schedule for adoption.

Subsequent to adoption it was noted that the salary schedule attached was for fiscal year 2026/27 and not the schedule for 2025/26. As such staff are bringing back to council the corrected fiscal year schedule for approval.

Analysis/Discussion
The City of Cotati has three separate bargaining units; the CEA, the Cotati Police Officers Association (CPOA), and the Cotati Police Management Association (CPMA), as well as the Non-Represented group and a single employment agreement with the City Manager. The salary schedule implements the existing approved memorandum of understanding with each group or contract.

Financial Considerations
There is no additional fiscal impact associated with the approval and publishing of the salary schedule as the changes have already been authorized by MOU and included within the adopted budget.
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Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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RESOLUTION NO. (XX)

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING THE FISCAL YEAR 2025/26 SALARY SCHEDULE
WHEREAS, on June 11, 2024 (Resolution 2024-29) the City Council approved a fiveyear MOU with the Cotati Police Officers Association (CPOA) effective the first full pay period following July 1, 2024; and
WHEREAS, on July 23, 2019 (Resolution 2019-35) the City Council approved a five-year MOU with the Cotati Police Management Association (CPMA) effective the first full pay period following July 1, 2019; and
WHEREAS, on August 24, 2021 (Resolution 2021-45) the City Council of the City of Cotati entered into an Amended and Restated Employment Agreement concerning compensation, benefits, terms, and conditions of Damien O’Bid’s employment as City Manager for the period of five (5) years, which was subsequently amended and restated on August 23, 2022 (Resolution 2022-47), and
WHEREAS, on June 22, 2021 (Resolution 2021-33) the City Council approved a fiveyear MOU with the Cotati Employees Association (CEA) effective the first full pay period following July 1, 2021; and
WHEREAS, state law (ACA 3) requires a multi-year increase in the State minimum wage; and
WHEREAS, on August 9, 2022 (Resolution 2022-46) the City Council approved a fiveyear MOU with the Non-Represented contract (Non-Rep) effective the first full pay period following August 9, 2022; and
WHEREAS, on June 10, 2025, City Council approved a side-letter agreement to amend the Non-Represented contract (Non-Rep) article 3 only to rename the position of Police Services Aide (Permanent, Part-Time) to Police Services Specialist (Permanent, Part-Time); and WHEREAS, the changes previously authorized by the City Council though the MOUs are incorporated into the attached salary schedule, effective the first full pay period after July 1, 2025.

NOW THEREFORE BE IT RESOLVED, the City Council for the City of Cotati hereby approves the salary schedule effective on the first day of the first full pay cycle in fiscal year 2025/26.
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IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

A B C D E
Accountant CEA 38.78 40.72 42.76 44.90 47.14
Account Clerk CEA 28.83 30.27 31.78 33.37 35.04
Accounting Technician CEA 33.50 35.18 36.94 38.79 40.73 Administrative Assistant CEA 33.06 34.71 36.45 38.27 40.18 Assistant Planner CEA 39.95 41.95 44.05 46.25 48.56
Associate Engineer CEA 44.37 46.59 48.92 51.37 53.94
Associate Planner CEA 44.37 46.59 48.92 51.37 53.94
Building Official Non-Rep 62.68 65.81 69.10 72.56 76.19 Chief of Police Non-Rep 82.19 86.30 90.61 95.14 99.90
City Clerk Non-Rep 57.68 60.56 63.59 66.77 70.11
City Manager Contract - - - - 104.92
Civil Engineer CEA 50.82 53.36 56.03 58.83 61.77
Community Services Officer CPOA 33.61 35.29 37.05 38.90 40.84 Deputy City Clerk Non-Rep 39.90 41.90 43.99 46.19 48.50 Director of Administrative Services Non-Rep 82.19 86.30 90.61 95.14 99.90 Director of Community Development Non-Rep 82.19 86.30 90.61 95.14 99.90 Director of Public Works/City Engineer Non-Rep 82.19 86.30 90.61 95.14 99.90 Engineering Technician CEA 35.23 36.99 38.84 40.78 42.82 Intern Part Time 19.00 - 20.00 - 21.00
Laborer CEA 23.12 24.28 25.49 26.76 28.10
Maintenance Worker I CEA 29.40 30.87 32.41 34.03 35.73
Maintenance Worker II CEA 33.62 35.30 37.06 38.91 40.86 Maintenance Worker III CEA 37.06 38.91 40.86 42.90 45.04 Management Analyst CEA 41.29 43.35 45.52 47.80 50.19
Management Analyst - Confidential Non-Rep 41.29 43.35 45.52 47.80 50.19 Office Assistant CEA 23.67 24.85 26.09 27.39 28.76
Permit Technician CEA 34.30 36.01 37.81 39.70 41.68
Planning Technician CEA 34.30 36.01 37.81 39.70 41.68
Police Corporal CPOA 47.30 49.66 52.14 54.75 57.49
Police Dispatcher/Clerk CPOA 34.30 36.01 37.81 39.70 41.68 Police Lieutenant Non-Rep 65.11 68.37 71.79 75.38 79.15 Police Officer CPOA 45.02 47.27 49.63 52.11 54.72
Police Officer Trainee Non-Rep - - - - 32.12
Police Records Support Analyst CPOA 34.30 36.01 37.81 39.70 41.68 Police Sergeant CPMA 54.40 57.11 59.96 62.96 66.11
Police Service Specialist Part Time/Non Rep 28.80 30.24 31.75 33.34 35.01 Public Works Superintendent Non-Rep 56.05 58.85 61.79 64.88 68.12 Recreation Coordinator CEA 28.83 30.27 31.78 33.37 35.04 Recreation Manager Non-Rep 48.39 50.81 53.35 56.02 58.82 Reserve Police Officer Part Time/CPOA 45.02 47.27 49.63 52.11 54.72 Senior Accountant CEA 42.51 44.64 46.87 49.21 51.67
Senior Management Analyst CEA 45.52 47.80 50.19 52.70 55.33 Senior Management Analyst - Confidential Non-Rep 45.52 47.80 50.19 52.70 55.33 Senior Planner CEA 50.82 53.36 56.03 58.83 61.77
Recreation Seasonal Staff Part Time Step A Step B Step C Camp Director Part Time 20.00 21.00 22.00
Assistant Camp Director Part TIme 19.00 20.00 21.00
Recreation Leader Part Time 18.00 19.00 20.00
Effective 07/14/2025
Hourly (2080/yr)
Position Title Bargaining Unit
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: DECLARATION OF PARCEL ON SANTERO WAY TO BE

EXEMPT SURPLUS PROPERTY
Date: July 8, 2025
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended the City Council approve a resolution declaring Assessor Parcel Number 144- 320-033 on Santero Way as “exempt surplus property“ under the Surplus Land Act.

Background
The City of Cotati owns a small property on Santero Way (APN 144-320-033) without an address, for which there is no planned public purpose. The location of this property is indicated on the attached map.

The City recently completed an update to the Santero Way Specific Plan (SWSP) for the area (February 2025), which included extensive input from our community and was unanimously supported by our Planning Commission and City Council.

The subject property was included in the previous Cotati Station entitlement to facilitate development, extend Depot Way for the required secondary emergency access and generally further community goals for the SWSP area and staff continue to anticipate the parcel being used in any future developments.

With the strong community desire to see the goals of this SWSP achieved, the most beneficial use of the City property is to be incorporated into the planned uses of the adjacent parcels, for a cohesive development that best implements the community vision.

Analysis/Discussion
In most cases, disposition of any City property is subject to the Surplus Land Act (Act). Under 87 of 276
the Act, certain steps must be completed before the local agency can enter into discussions or negotiations regarding the sale or transfer of City property. Most specifically, land must be declared either surplus land or exempt surplus land.

The City currently owns a property on Santero Way (APN 144-320-033) without an address that has an area of approximately 0.56 acres. After extensive community input, in February 2025, the City Council unanimously approved an updated Santero Way Specific Plan (SSP), incorporating much higher residential densities as a Transit Oriented Community. As incorporated in the approved SSP, part of the City-owned property is required for a secondary fire access road by extending Depot Way, a public roadway. The required area is approximately 0.10 acres, leaving a resulting parcel of approximately 0.46 acres.

The Act defines “exempt surplus land” as parcels under 0.5 acres in area that are “not contiguous to land owned by a state or local agency that is used for open-space or low- and moderateincome housing purposes,” which the property meets with the required extension of Depot Way.

Under the Act, to begin discussions on the future use of the property to best implement the vision of the SWSP, the City Council must first declare the property surplus. As the resulting property is less than 0.5 acres and not contiguous to public agency lands that is used for open-space or housing purposes, it can be declared surplus.

Financial Considerations
At this time, there are no financial considerations. If or when the City were to sell, exchange or transfer the property, it is subject to further City Council action. However, to begin discussions with interested parties, the first step is to declare the property as exempt surplus land pursuant to the attached resolution.

Environmental Issues
In conformance with California Environmental Quality Act (CEQA), the City Council finds that the proposed Surplus Lands Act Exemption determination is consistent with and implement the goals, policies, and objectives of the 2015 General Plan, the 2023 Housing Element and the 2025 Santero Way Specific Plan (SWSP), and conforms to the development assumptions identified and analyzed in the SWSP Program Environmental Impact Report (PEIR). Specifically, consistent with CEQA Guidelines Section 15168(a) this PEIR was prepared to evaluate the environmental impacts associated with development consistent with the SWSP, and the development outcomes that may occur, including development of the identified parcel consistent with the SWSP. This determination is one step in supporting and implementing the SWSP as anticipated. In accordance with CEQA Guidelines Section 15094(d), proposed projects that are consistent with the Specific Plan undergo a streamlined CEQA review process. The Council further finds that all adopted mitigating General Plan policies combined with mitigation measures identified in the SWSP PEIR and the Housing Element Mitigated Negative Declaration will address any potential environmental impacts of the proposed exemption determination.

Further, future project-specific environmental analysis of any development proposed using the identified parcel will be required and will allow project-specific impacts not previously identified or anticipated to be addressed.
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Santero Way Surplus Property Location
This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable.

0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION
0 0.08 0.15Miles
1: 4,800 6/28/2025
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6/28/2025 12:47:19 PM
Situs Address:

County Assessor Information
COTATI, CA 94931
0 NONE
Tax Area:

Jurisdiction:

Recording#:
008014
COTATI
2011R024355
Rec Date: 3/16/2011
Lot Acres: 0.56
Latitude: 38.3303
1000
151203
Census Block:

Census Tract:

Longitude: -122.6910
GIS Calculated Information

CITY OF COTATI
201 W SIERRA AVE
COTATI CA 94931-4217
In Care Of: C/O CITY MANAGER
Address:

CSZ:

Situs CSZ:

Land Value: $0
Improvements: $0
Owner Exempt: $0
Owner:

Land Use: VACANT CITY LAND
Lot Acres: 0.56
Bedrooms: 0
Bathrooms: 0
Main Bldg SqFt: 0
Year Built:

Subdivision:

Residential Units:

Commercial Units:

Local Information
Zoning Code:

General Plan Code:

TOC
SP
Parcel Report Parcel #: 144-320-033
This report is a user generated static output from an Internet mapping site and is for reference only. Data that appear on this report may or may not be accurate, current, or otherwise reliable. GIS Calculated Lot Acres is NOT official. Assessessor Data is maintained by Sonoma County.
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RESOLUTION NO. (XX)
DECLARING ASSESSOR PARCEL NUMBER 144-320-033 ON SANTERO WAY AS

EXEMPT SURPLUS PROPERTY, IN ACCORDANCE WITH THE SURPLUS LAND ACT
WHEREAS, in accordance with Surplus Land Act (Act), Government Code (GC) Section 54221(b)(1), “Surplus land” means land owned in fee simple by any local agency for which the local agency’s governing body takes formal action in a regular public meeting declaring that the land is surplus and is not necessary for the agency’s use; and WHEREAS, in accordance with GC Section 54221(b)(1), land shall be declared either “surplus land” or “exempt surplus land,” as supported by written findings, before a local agency may take any action to dispose of it consistent with an agency’s policies or procedures; and WHEREAS, in accordance with GC Section 54221(f)(1)(B), “Exempt” surplus land is surplus land that is less than one-half acre in area and is not contiguous to land owned by a state or local agency that is used for open-space or low- and moderate-income housing purposes; and WHEREAS, the City currently owns in fee simple property on Santero Way without an address (APN 144-320-033) that is currently unused bare land with an area of approximately

0.56 acres; and
WHEREAS, in February 2025, after extensive community input, the City Council unanimously approved the updated Santero Way Specific Plan (SWSP), incorporating significantly higher residential densities in a Transit Oriented Community; and WHEREAS, in accordance with the public safety secondary fire access described in the SWSP, a portion of the subject City property, constituting approximately 0.10 acres, would be required for an extension of Depot Way, a public roadway; and WHEREAS, the resulting City owned property would be less than 0.5 acres and is therefore can be declared “exempt surplus land” under the Act; and WHEREAS, the remainder of the City owned property would be best utilized to implement the community vision of the SWSP through the sale or exchange of property to allow contiguous complementary uses adjacent to the train station, as described and permitted in the SWSP.

WHEREAS, in conformance with California Environmental Quality Act (CEQA), the City Council finds that the proposed Surplus Lands Act Exemption determination is consistent with and implement the goals, policies, and objectives of the 2015 General Plan, the 2023 Housing Element and the 2025 SWSP, and conforms to the development assumptions identified and analyzed in the SWSP Program Environmental Impact Report (PEIR). Specifically, consistent with CEQA Guidelines Section 15168(a) this PEIR was prepared to evaluate the environmental impacts associated with development consistent with the SWSP, and the development outcomes that may occur, including development of the identified parcel consistent 91 of 276
with the SWSP. This determination is one step in supporting and implementing the SWSP as anticipated. In accordance with CEQA Guidelines Section 15094(d), proposed projects that are consistent with the Specific Plan undergo a streamlined CEQA review process. The Council further finds that all adopted mitigating General Plan policies combined with mitigation measures identified in the SWSP PEIR and the Housing Element Mitigated Negative Declaration will address any potential environmental impacts of the proposed exemption determination.

NOW THEREFORE BE IT RESOLVED, that the above recitals are true and correct; and
BE IT FURTHER RESOLVED, that the City Council declares that a portion of the City-owned property (APN 144-320-033), constituting approximately 0.10 acres is required for use as a secondary fire access, extending Depot Way along the eastern boundary of the property to implement the vision of the SWSP; and
BE IT FURTHER RESOLVED, that the remainder of the City owned property (APN 144-320-033), being less than 0.5 acres and not being “contiguous to land owned by a state or local agency that is used for open-space or low- and moderate-income housing purposes,” is hereby declared “Exempt Surplus Property” under the Act; and BE IT FURTHER RESOLVED, that the remainder of the City owned property would be best utilized to implement the community vision of the SWSP through the sale or exchange of property to allow contiguous complementary uses adjacent to the train station, as described and permitted in the SWSP.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: APPROVAL OF 2025 COTATI ACCORDION FESTIVAL AND

ASSOCIATED STREET CLOSURES
Date: July 8, 2025
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution approving the 2025 Accordion Festival including the sale of alcoholic beverages on public property, amplified music, and the temporary closure of certain public streets.

Background
The Annual Cotati Accordion Festival is proposed for Saturday, August 16th, and Sunday, August 17th, 2025. The event coordinators are requesting permission to use La Plaza Park, including the bandstand with electricity, and the right-of-way surrounding the park. The event and the request to utilize City facilities are the same as prior years, including a request for use of the City owned lot near the SMART station on East Cotati Ave. for parking. Additionally, the applicant has requested use of La Plaza Park on Thursday, August 14th and Friday, August 15th for set up of the event.

Cotati Accordion Festival, Inc. has submitted a completed City of Cotati Request for Use of Park Facilities application along with sufficient descriptions of the event.

Analysis/Discussion
La Plaza Park, as well as La Plaza Street and West Sierra Avenue adjacent to the park, would be closed from 10:00 a.m. Friday, August 15th through 10:00 a.m. Monday, August 18th. The event hours would be 9:30 a.m. to 8:00 p.m. both days, with live music played 9:45 a.m. to 8:00 p.m. each day.

The proposed traffic routing plan would be the same as that used over the past several years. La 93 of 276
Plaza Street and West Sierra Avenue adjacent to the park would be closed and utilized for parking and event space. This traffic plan has reduced negative community impact by keeping Old Redwood Highway and East Cotati Avenue open throughout the event. The plan also allows for parking on William Street, Olof Street, Henry Street and La Plaza Avenue between East Cotati Avenue and Old Redwood Highway and affects only one bus stop. Additional parking will be available on a private lot on West Cotati Ave, which has already been permitted through the Community Development Department.

As in recent years, the City has been installing “No Parking” signs in the bicycle lanes on West Sierra Avenue from La Plaza Avenue to East School Street. This also ensures that bicycle lanes remain open for their designated use.

Exhibits attached to the resolution describe the street closures and parking restrictions necessary to allow for the orderly movement of vehicle and pedestrian traffic during street closures. All parking restriction signage will be put in place by the City at least twenty-four (24) hours in advance.

A Condition of Approval has been included which requires proof of adequate insurance and an approved permit from the California Department of Alcohol and Beverage Control to allow for the sale of beer and wine to be supplied to the City before the event.

Financial Considerations
Prior to 2020, the Accordion Festival paid fixed fees for use of the park and public street closures and have deposited monies to offset the costs of City staff time necessary for closing streets, noticing, clean-up, and general maintenance such as securing City equipment and locking/unlocking restrooms. For example, the total amount of fees and deposit approved by Council for the 2019 event was $2,600, which was a reduction from prior years by excluding the staff time needed to process the event application. From 2020-2022, this event had all fees waived as part of the City Council general park fee waivers due to COVID. The fees and deposit approved by Council in 2023 were $2,706, which was after a 50% fee waiver and waived staff costs of $6,387.50. The fees and deposit approved by Council in 2024 were $2,73750, which was after a 50% fee waiver and waived staff costs of $7,183.

Below shows the fees associated with the permit and requests submitted by the applicant in accordance with the City Master Fee Schedule, as of the 2024 fee schedule.

Application Fee $53
Street Closure Fee – Large w/traffic rerouting – Old Redwood Hwy $1,873 Street Closure Fee – Large w/traffic rerouting – West Sierra Ave $1,873 Street Closure Fee – Small – La Plaza $749
Park Permit Fee – $1,068
Parking Lot Permit Fee – $266
Restroom Cleaning Fee – $200
Total Fees: $6,082
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Refundable Deposit: $500
The applicant has requested waivers of all City fees and costs for this event. The Special Events and Park Permit Policy allows for non-profit groups to request a 50% fee waiver for fees associated with their event when no admission fees are charged. Although this event does charge admission fees, the Council decided to approve a 50% waiver of permit fees in 2024. At the time, the City Council requested that the Accordian Festival event organizers consider some type of ticket price reduction for Cotati residents. Organizers of the Accordian Festival declined to reduce ticket prices for Cotati residents. However, given the prior year 50% fee waiver granted by the City Council, staff are proposing to continue the 50% waiver for this year’s event. The event does bring visitation to the City and has potential to support local businesses.

Staff spends an average of 40 hours each year processing the application and for labor associated with setting up and taking down the street closures and rerouting traffic. The adopted fees are intended, on average, to cover the costs of performing these activities, but it is important to also understand the true costs. The estimated staff costs are shown below, which are proposed to be completely waived.

Recreation Staff – 5 hours $930
Public Works Staff – 36.5 $6,789
Total Staff Costs $7,719
The proposed fees to be collected would be a fee of $3,041 (50% of the total $6,082) and a $500 refundable deposit to be collected and returned following the event if no unusual damage occurs or extra staff time is needed to return the park to its original state.

Additionally, the Cotati Accordion Festival is designated as a City-sponsored event, which allows them to be considered as one of the ten (10) community events designated to receive free trash/recycling/compost service in 2025, as permitted under the City’s waste franchise agreement with Recology. As a City Sponsored Event, it is expected that the organizer will prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.

The net impact to the City’s General Fund is reduced revenue of $3,041 and absorbing the estimated staff costs of $7,719, for an estimated total City contribution of $10,760, in addtion to the donated trash/recycling/compost service.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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RESOLUTION NO. (XX)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI
APPROVING THE 2025 ANNUAL COTATI ACCORDION FESTIVAL;

AUTHORIZING THE TEMPORARY CLOSURE OF CERTAIN STREETS, THE USE

OF AMPLIFIED LIVE ENTERTAINMENT AND THE SALES OF ALCOHOLIC

BEVERAGES IN LA PLAZA PARK
WHEREAS, the Cotati Accordion Festival submitted an application to the City for the Annual Cotati Accordion Festival scheduled for August 16th and 17th, 2025; and WHEREAS, California Vehicle Code Section 21101(e) authorizes temporary street closures if necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing; and
WHEREAS, it will be necessary to temporarily close certain streets, as described in the Exhibits attached to facilitate these events; and
WHEREAS, the City Council finds that the closure is necessary for the safety and protection of persons who are to use that portion or portions of the street(s) during the temporary closing; and
WHEREAS, the Chief of Police of the City of Cotati shall arrange for temporary street closure and traffic rerouting, which will minimize the traffic hazard conditions and allow for orderly movement of traffic; and
WHEREAS, the Chief of Police shall contact the Rancho Adobe Fire Protection District, ambulance service providers, bus service providers, and others who may need ingress, egress, or the ability to traverse the affected area and will reasonably provide for their needs; and WHEREAS, the City Council finds that this event is part of a comprehensive community economic development strategy by the City of Cotati in that it increases visitation to the City, promotes the Cotati community and results in increased sales tax revenues; and WHEREAS, the existing Special Event and Park Policy, staff can provide non-profit events that do not charge admissions at 50% waiver of fees; and WHEREAS, the Accordion Festival is a non-profit but charges admission to attend, so is not eligible for the 50% waiver of fees under existing policy; and WHEREAS, in 2024, the City Council elected to provide a 50% waiver of fees; and WHEREAS, the City Council further finds that the health, safety, and welfare of the citizens of the City of Cotati will not be jeopardized by the approval of these events; and WHEREAS, the event organizers have been conditioned to provide evidence of their ability to serve alcohol responsibly and in conformance with all rules and regulations of the California Department of Alcoholic Beverage Control and conditioned to return the park and streets to their prior condition of cleanliness and repair as set forth in Exhibit “A” attached hereto; and
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WHEREAS, the action of approving an Annual Accordion Festival does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cotati as follows:

Section 1. Findings. The above recitals are declared to be true and correct and are incorporated herein as findings of the City Council.

Section 2. Approval of Conditions. The City Council hereby approves the conditions of approval for these events, attached as Exhibit A.

Section 3. Approval of Fee Waivers for Cotati Accordion Festival. The 50% fee waivers, as described in the accompanying Staff Report, is hereby approved to facilitate these events.

Section 4. Effective Date of this Resolution. This Resolution shall become effective immediately.

Section 5. Severability. Each portion of this resolution is severable. Should any portion of this resolution be adjudged to be invalid and unenforceable by a body of competent jurisdiction, then the remaining resolution portions shall be and continue in full force and effect, except as to those resolution portions that have been adjudged invalid. The City Council of the City of Cotati hereby declares that it would have adopted this resolution and each section, subsection, clause, sentence, phrase and other portion thereof, irrespective of the fact that one or more section, subsection, clause, sentence, phrase or other portion may be held invalid or unconstitutional.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
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EXHIBIT A

CONDITIONS OF APPROVAL

1. The applicant is granted exclusive use of La Plaza Park including closing La Plaza Street and West Sierra Avenue adjacent to the park for the event from Friday, August 15th, 2025 at 10:00 a.m. through Monday, August 18th, 2025 at 10:00 a.m. for the event scheduled from 9:30 a.m. to 8:00 p.m. on Saturday and Sunday. This approval includes live amplified entertainment from 9:45 a.m. to 8:00 p.m. both days.

2. The applicant shall apply for a permit from the Fire District at least 10 days prior to the event for the assembly tents.

3. The applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC) for each event day. The City authorizes the sale and consumption of beer and wine.

4. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.

5. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.

6. The applicant shall obtain a limited term permit for all offsite activities, including parking, from the City of Cotati Community Development Department no later than 60 days prior to the start of the event.

7. The applicant shall ensure the public facilities (park, parking spaces, restrooms, and streets) are cleaned completely and returned to pre-event condition prior to re-opening the streets. This includes the removal of any chalk or tape used to mark vendor spaces.

Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.

8. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.

9. The applicant shall be responsible for ensuring trash, recycling, and compost bins, portable toilets, and handwashing stations are delivered and collected.

10. The Police Department shall notify the appropriate agencies, businesses, and residents of street closures per California Vehicle Code Section 21101 (e). This Section authorizes the temporary closing of any street for celebrations, parades, local events and other purposes when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.

11. Applicant shall provide the City with proof of insurance for all events and vendors, as required, to the satisfaction of the City, no less than 30 days prior to each event.

12. Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than 14 days prior to the event.

13. The organizer shall prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.

14. Public Works shall be responsible for street closures, as listed below. The applicant shall be responsible for providing the barricades and delineators. a. The following streets will be closed Friday, August 15, 2025, 10:00 a.m., 98 of 276
through Monday, August 18, 2025, 10:00 a.m.:
West Sierra Avenue between Old Redwood Highway and La Plaza West Cotati Avenue from William/Olof Streets to La Plaza La Plaza – from Old Redwood Highway to West Cotati Avenue La Plaza – from West Cotati Avenue to West Sierra Avenue b. The following traffic lanes will be closed to through traffic between Friday, August 15, 2025, 10:00 a.m., through Monday, August 18, 2025, 10:00 a.m.:
No. 2 Westbound Lane of East Cotati Avenue at the intersection of Old Redwood Highway
No. 1, left turn lane, of Old Redwood Highway onto West Sierra Avenue Left turn lane on Old Redwood Highway, Northbound at La Plaza North c. The following streets may be designated “No Parking” in order to ease congestion on the detour routes:
La Plaza – from West Sierra Avenue to Old Redwood Highway (South side of the roadway)
La Plaza – the first eight parking spaces running north from West Sierra Avenue to be blocked off on Thursday evening
West Cotati Avenue – from Olof Street to La Plaza (South side of the roadway) West Sierra Avenue – from La Plaza to East School Street d. The following street will be designated for ADA accessible parking:
West Cotati Avenue (midblock) to La Plaza (North side of the roadway) 99 of 276
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: ADOPTION OF RESOLUTION DECLARING INTENTION TO

ANNEX CERTAIN PROPERTY TO COMMUNITY FACILITIES
DISTRICT NO. 2017-01 (PUBLIC SERVICES)
Date: July 8, 2025
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended that the City Council of the City of Cotati adopt a Resolution Declaring Intention to Annex Certain Property to Community Facilities District No. 2017-01 (Public Services) and fixing August 12, 2025 as the hearing date with respect to the proposed annexation.

Background
The Mello-Roos Community Facilities Act of 1982, beginning with Government Code Section 53311 (the “Act”), is the statutory framework that provides the authority and describes the methodology that local agencies may use to form Community Facilities Districts (CFDs) and levy special taxes within the boundaries of those CFDs. Under the Act, CFDs may be used to fund certain authorized public services and related incidental administrative and incidental expenses.

On September 12, 2017, the Council adopted a Resolution establishing CFD No. 2017-01, establishing the initial boundaries of CFD No. 2017-01 and designating the remaining property within the corporate boundary of the City of Cotati as future annexation area (the “Futur e Annexation Area”) of which the City Council intended to later authorize annexation of specific portions of the Future Annexation Area with an expedited annexation procedure authorized by the Act. The special tax currently levied on all nonexempt taxable parcels within the CFD is in accordance with the rate and method of apportionment of the special tax (“RMA”). The RMA specified an initial maximum special tax assessment per dwelling unit for Fiscal Year 2017-2018 of $644.86 for single family residential property and $429.91 for multi-family property.

Currently, the single-family residential property is $800.82. There are no multi-family properties 105 of 276
in the CFD at this time. The assessment is to be increased each July 1 by the greater of the change in the San Francisco Urban Consumer Price Index or two percent (2%), with a maximum annual increase of four percent (4%) for any given year.

Analysis/Discussion
Pink Viking ORH, LLC, as the sole owner is the owner of property within the Future Annexation Area identified as Assessor’s Parcel No. 046-223-018 (the “Subject Property”), submitted to the City Clerk an instrument entitled “Request and Unanimous Approval for Annexation and Landowner-Voter Ballot” containing (a) a request that the Subject Property be annexed to CFD No. 2017-01, (b) a statement of unanimous approval of the Landowner for such annexation and (c) an affirmative vote of the Landowner in favor of authorizing the City to levy the Special Tax on the Subject Property.

By adopting the proposed Resolution, the City Council declares its intention to approve the proposed annexation and to schedule a public hearing with respect to the proposed annexation for August 12, 2025. On that date, the Council will conduct a public hearing, confirm that no majority protest exists, and may adopt a resolution annexing the Subject Property into CFD No. 2017-01.

The result will allow the special tax to be levied on all nonexempt taxable parcels within the Subject Property.

Financial Considerations
The Landowner has paid the costs of processing the annexation into the existing CFD. The costs of providing services and administering the CFD will be covered by the special taxes levied within the CFD.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI

DECLARING INTENTION TO ANNEX CERTAIN PROPERTY TO
COMMUNITY FACILITIES DISTRICT NO. 2017-01 (PUBLIC SERVICES) WHEREAS, the City Council (the “City Council”) of the City of Cotati (the “City”) has previously formed the City of Cotati Community Facilities District No. 2017-01 (Public Services) (“CFD No. 2017-01”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”), to provide for the levy of a special tax (the “Special Tax”) on all taxable property within the boundary of CFD No. 2017-01 for the purpose of financing certain authorized public services (the “Public Services”); and WHEREAS, in connection with the formation of CFD No. 2017-01, the City Council (a) approved a boundary map for CFD No. 2017-01 (the “Boundary Map”), showing the initial boundary of CFD No. 2017-01, and (b) designated the remainder of the property within the corporate boundaries of the City as future annexation area (the “Future Annexation Area”), which is also shown on the Boundary Map; and
WHEREAS, pursuant to the Act, any property within the Future Annexation Area may be annexed to CFD No. 2017-01 pursuant to the provisions of Chapter 3.5 of the Act, including the provisions that such annexation be supported by the unanimous approval of the owners of such property; and
WHEREAS, representatives of Pink Viking ORH,, LLC (the “Landowner”), as the sole owner of property within the Future Annexation Area identified as Assessor’s Parcel No. 046- 223-018 (the “Subject Property”), have submitted to the City an instrument entitled “Request and Unanimous Approval for Annexation and Landowner-Voter Ballot” (the “Request and Unanimous Approval”), containing (a) a request that the Subject Property be annexed to CFD No. 2017-01, (b) a statement of unanimous approval of the Landowner for such annexation and (c) an affirmative vote of the Landowner in favor of authorizing the City to levy the Special Tax on the Subject Property in accordance with the Council-approved rate and method of apportionment of special taxes for CFD No. 2017-01 (the “RMA”), a copy of which RMA is attached as an exhibit to the Request and Unanimous Approval; and 107 of 276
WHEREAS, the City Council, wishes by this resolution, to declare its intention to approve the proposed annexation as requested and to schedule a public hearing with respect to the proposed annexation for August 12, 2025 (the “Hearing Date”); and WHEREAS, the City is in receipt of a certificate of the Registrar of Voters for the County of Sonoma (the “Registrar’s Certificate”), confirming that there were no registered voters residing on the Subject Property as of the date of the Registrar’s Certificate, which is less than 90 days prior to the Hearing Date; and
WHEREAS, pursuant to Section 53326 of the Act, and on the basis of the Registrar’s Certificate and the recitals in the Request and Unanimous Approval, the Landowner is hereby determined to be the sole elector authorized to vote on the levy of the Special Tax on the Subject Property when annexed to CFD No. 2017-01; and
WHEREAS, where it can be determined with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA review. This general rule can be applied to activities which could be subject to the CEQA process, but which logic dictates should not be subject to CEQA review. Therefore, based on the information provided above, the proposed resolution is exempt from CEQA pursuant to Section 14.03.021 of the CEQA Guidelines in that there is no possibility that the activity may have a significant impact on the environment.

NOW, THEREFORE, the City Council of the City of Cotati hereby finds, determines and resolves as follows:

Section 1. The foregoing recitals are true and correct, and the City Council hereby expressly so finds and determines.

Section 2. The Boundary Map which establishes the initial boundaries of CFD No. 2017-01 is on file with the City Clerk. The Subject Property is shown on the map entitled Annexation 108 of 276
Map No. 2025-01 (“Annexation Map”) attached hereto as Exhibit A, the boundaries of which are hereby preliminary approved.

Section 3. The Public Services authorized for CFD No. 2017-01 are set forth in Exhibit B, attached hereto by this reference and made part hereof. It is presently intended that the Public Services shall be shared without preference or priority by the existing territory in CFD No. 2017- 01 and the Subject Property to be annexed into CFD No. 2017-01.

Section 4. Except where funds are otherwise available, the Special Tax will be annually levied on all nonexempt taxable parcels within the Subject Property in accordance with the RMA.

Section 5. No alteration in the Special Tax rate authorized to be levied within CFD No. 2017-01 shall be made as a result of the proposed annexation.

Section 6. The City Council hereby fixes 6:00 p.m. or as soon thereafter as practicable, on August 12, 2025, at the regular meeting place of the Cotati City Council, City Council Chamber, City Hall, 201 W. Sierra Avenue, Cotati, California, as the Hearing Date.

Section 7. The Deputy City Clerk is hereby directed to give notice of the hearing in accordance with Sections 53339.4, 53322 and 53322.4 of the Act by publication in a newspaper of general circulation published the area of the proposed annexation area once at least seven (7) days prior to the hearing and by first class mail to each registered voter and each landowner within the territory proposed to be annexed to CFD No. 2017-01 at least fifteen (15) days before the hearing. The notice shall be substantially in the form specified in section 53339.4 of the Act.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the 8th day of July 2025, by the following vote, to wit:
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Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
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EXHIBIT B

CITY OF COTATI
COMMUNITY FACILITIES DISTRICT NO. 2017-01
(PUBLIC SERVICES)

CITY OF COTATI, COUNTY OF SONOMA, STATE OF CALIFORNIA

DESCRIPTION OF SERVICES
The captioned Community Facilities District will finance, in whole or in part, the following services (“services” shall have the meaning given that term in the Mello-Roos Community Facilities Act of 1982), including all related administrative costs, expenses, and related reserves for replacement of vehicles, equipment, and facilities:

Public Services
The Community Facilities District shall provide and finance certain types of public services, including but not limited to (i) the costs of contracting services, (ii) maintenance or upkeep of related facilities, equipment, vehicles, apparatus, and supplies, (iii) the salaries and benefits of staff that directly provide public services, and (iv) overhead costs associated with providing such services within the CFD.

In addition, the following costs will also be financed by the special taxes levied within the CFD and be allocated to each category of service described above based upon their pro-rata share of needed administrative costs, operating reserves and capital reserves, and actual or estimated delinquencies.

1. Administrative Expenses including the costs incurred to determine, levy, and collect the special taxes, including compensation of City employees for administrative work performed in relation to the CFD, the fees of consultants and legal counsel, the costs of collecting installments of the special taxes upon the general tax rolls, preparation of required reports, and any other costs incurred in the administration of the CFD by the City;

2. Any amounts needed for operating reserves and capital reserves; and

3. Any amounts needed to cure actual or estimated delinquencies in special taxes for the current or previous fiscal years.

City of Cotati 2431September 11,
2018
Community Facilities District No. 2017-01 (Public Services) Page 1 114 of 276
Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: SETTING A PUBLIC HEARING DATE FOR CONSIDERATION

OF OBJECTIONS TO THE OUTSTANDING BACKFLOW

TESTING CHARGES AND LEVYING OF ASSESSMENTS FOR
FISCAL YEAR 2025-26
Date: July 8, 2025
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council adopt a resolution setting a Public Hearing date to receive all oral and written protests to the outstanding backflow testing charges and levying of assessments for Fiscal Year 2025-26.

Background
The City of Cotati (City) is required by State law to ensure all backflow devices in the water distribution system are tested annually. The City established backflow testing requirements with Ordinance No. 773. This Ordinance transferred the responsibility for testing and associated costs from the City of Cotati to the property owner and also allowed levying of assessment of outstanding backflow charges onto their property taxes. Under California State law, the City is required to hold a public hearing annually to set the assessment rates for the following year for each outstanding backflow testing charge.

Analysis/Discussion
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The City notifies all property owners annually of the need for testing and certification of their backflow devices. A portion of the property owners conduct their own testing, and submit the certifications to the City. Other property owners rely on the City to conduct the testing and certification. Following testing, any necessary repairs, and certification, the City invoices the property owner for the cost of the service. The City will then send two additional notices to pay, if the initial invoice is not paid.

Most property owners pay the City in a timely manner. However, some are not responsive to requests for payment, and did not submit payment for services performed during calendar year 2024. These properties are listed in the attached resolution. In this case, because the City is required to incur the cost of holding a public hearing and place these delinquent charges on the property tax assessment, the City also charges these remaining accounts administrative fees and penalties.

Adoption of the attached resolution will establish August 12, 2025 as the date for the public hearing to receive oral and written protest to the Fiscal Year 2025-26 assessments for the outstanding backflow testing charges.

Financial Considerations
The costs of backflow testing, including administrative fees and penalties, will be assessed to the owners of the property for which the testing was performed.

Environmental Issues
The proposed action is exempt from the California Environmental Quality Act (CEQA) under Section 15378 on the grounds that this action is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment as the action proposed is setting a public hearing date to receive protests related to the assessment for outstanding backflow testing charges 116 of 276
RESOLUTION NO. (XX)

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI

ESTABLISHING A PUBLIC HEARING DATE TO RECEIVE ALL ORAL AND

WRITTEN PROTESTS TO THE OUTSTANDING BACKFLOW TESTING
CHARGES AND LEVYING OF ASSESSMENTS FOR FISCAL YEAR 2025-26 WHEREAS, Ordinance No. 773 adopted on May 25, 2005 added Chapter 13.20 regarding backflow testing expenses being considered a lien upon property; and WHEREAS, some property owners have not been responsive to requests for payment and did not submit payment for services performed during calendar year 2024; and WHEREAS, there has been submitted to the City Council of the City of Cotati an itemized report showing outstanding backflow testing charges identified below; and WHEREAS, California State law requires that the City Council hold a public hearing to establish the outstanding backflow testing charges and direct levying of assessments thereof; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cotati hereby establishes August 12, 2025, as the date for the public hearing to receive all oral or written protests to the amounts of the Fiscal Year 2025-2026 assessments which are listed within Exhibit A by parcel number and directs the City Clerk to give the prescribed notice of hearing.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
117 of 276
Exhibit "A"
AR Num APN Outstanding Charges
05-000119 144-780-049-000 79.5
05-000160 144-010-025-000 99.5
05-000164 800-014-047-000 107
05-000220 144-770-047-000 99.5
05-000307 800-061-618-000 107
05-000357 144-800-008-000 107
05-000389 144-080-017-000 107
05-000398 144-770-053-000 107
05-000407 144-292-027-000 107
05-000410 144-292-034-000 107
05-000413 046-640-017-000 107
05-000414 046-620-038-000 92
05-000423 144-770-023-000 107
05-000435 144-522-006-000 107
05-000451 144-360-033-000 107
05-000456 144-282-012-000 107
05-000457 046-111-053-000 107
05-000459 144-070-018-000 107
05-201746 144-292-036-000 107
05-201747 144-770-049-000 70
05-201748 144-292-058-000 107
05-201759 144-730-031-000 92
05-201760 144-470-013-000 107
05-201804 144-770-019-000 107
05-201816 144-620-004-000 92
05-201944 144-301-013-000 107
05-201946 144-070-026-000 107
05-201947 144-450-093-000 107
05-201955 144-770-049-000 107
05-201957 144-292-033-000 107
05-201958 144-770-066-000 107
05-201959 144-770-036-000 107
05-201962 046-111-041-000 107
05-201963 144-530-023-000 107
05-201966 144-770-002-000 107
05-201970 144-770-037-000 107
05-201973 144-450-061-000 107
05-201974 144-650-020-000 107
05-201977 144-070-027-000 107
05-201979 144-190-021-000 107
05-201982 144-292-076-000 107
05-201984 144-770-027-000 107
06-000064 144-301-014-000 107
06-000065 144-540-056-000 107
06-000070 144-200-001-000 107
06-000078 144-301-015-000 107
06-000092 144-450-077-000 107
Grand Total 4,904.50 118 of 276
Cotati City Council
Agenda Staff Report
Item type: PUBLIC HEARINGS (ACTION)
To: City Council
Subject: RESOLUTION TO APPROVE THE ENGINEER'S REPORT,

CONFIRM THE ASSESSMENT DIAGRAM AND ANNUAL

ASSESSMENT AMOUNTS, AND LEVYING AND

COLLECTION OF THE ANNUAL ASSESSMENTS FOR THE

COTATI LANDSCAPING AND LIGHTING ASSESSMENT
DISTRICT FOR FISCAL YEAR 2025-26.

Date: July 8, 2025
Written by: Henry Babits, Engineering Technician
Recommendation
It is recommended the City Council of the City of Cotati adopt a resolution approving the Annual Engineer's Report, confirming the assessment diagram and annual assessment amounts, and authorizing the levying and collection of assessments for Fiscal Year 2025-26 for the Cotati Landscaping and Lighting Assessment District for Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10 (Pursuant to the Landscaping and Lighting Act of 1972).

Background
Ten separate Cotati Landscaping and Lighting Assessment Districts (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and streetlights within developments. The FY17/18 annual assessment process consolidated the ten Districts into one District to simplify the process and reduce administration costs. This item is the third of the three anticipated Council meetings for this year’s assessment process.

Analysis/Discussion
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The Landscaping and Lighting Act requires that the City undertake certain proceedings for any fiscal year in which assessments are to be levied and collected. On January 28, 2025, the City Council began the required annual proceedings for the 2025-26 Fiscal Year by appointing the City Engineer as Engineer of Work and directing the preparation of the Engineer’s Report. The Draft Engineer’s Report was prepared and filed in accordance with the Landscaping and Lighting Act and was presented to the City Council for their consideration on May 28, 2025. At that time, the City Council preliminary approved the Engineer’s Report, adopted a Resolution of Intent to levy and collect the annual assessments and set the date of the public protest hearing.

The requisite hearing notice has been given pursuant to Streets and Highways Code Section 22626. This is the third of three City Council meetings for the Fiscal Year 2025-26 assessments.

The Council is to conduct a public hearing and may then authorize the levy and collection of assessments for Fiscal Year 2025-26. The assessments cannot be increased above those stated in the Resolution of Intent adopted June 10, 2025.

Financial Considerations
All costs associated with these annual proceedings and the annual operation, maintenance and administration of the Landscaping and Lighting Maintenance Assessment District are intended to be recovered from the annual assessments levied on the properties within the District. It may be necessary to have a loan from the City’s General Fund if improvements or repairs become necessary, but it is the intent that these borrowed funds be paid back through zone revenue over time. In some cases, an annual subsidy from the City’s General Fund is necessary to cover the maintenance expenses. Annual subsidies are provided for Zones 2, 4, and 5.

Annual assessments are to remain at previous year’s levels for Zones 1, 2, 3, 4, 5, and 6 ($158.00, $40.00, $290.00 ($435.00 for triplex), $32.00, $36.74, and $133.50, respectively). The Zone 7 assessment is proposed to increase from $278.30 to $292.20. The Zone 8 assessment is proposed to increase from $556.40 to $584.20. The Zone 9 assessment is proposed to increase from $236.40 to $313.50. The Zone 10 assessment is proposed to increase from $455.96 to $478.74. The maximum assessments for zones 7, 8, 9 and 10 were increased by the ratio of the January 2024 Construction Cost Index for San Francisco to the CCI for the closest month to when those Zones were formed (consistent with provisions in the resolutions forming those respective Zones) and multiplied by the original assessment.

Environmental Issues
The actions to approve the Engineer’s Report, approve the action to levy and collect annual assessment for FY 25/26, confirm the assessment diagrams and annual assessment amounts, and approve the increase of the maximum potential assessments in accordance with the CCI for San Francisco for Zones 7, 8, 9, and 10 for the Landscaping and Lighting Maintenance District does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required. 120 of 276
RESOLUTION NO. (XX)

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING

THE ANNUAL ENGINEER'S REPORT, CONFIRMING THE ASSESSMENT

DIAGRAM AND THE ANNUAL ASSESSMENT AMOUNTS, AND LEVYING AND COLLECTION OF ANNUAL ASSESSMENTS FOR FISCAL YEAR 2025/26 FOR THE

CITY OF COTATI LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR ZONES 1, 2, 3, 4, 5, 6, 7, 8, 9, AND 10 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972)
WHEREAS, ten separate Landscaping and Lighting Maintenance Assessment Districts within the City (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Act”) to levy and collect assessments under the Act to pay for costs associated with maintaining landscaping and streetlights within developments; and WHEREAS, in Fiscal Year 17/18, as part of the annual assessment process, the ten individual districts were consolidated into one district with each of the original districts becoming independent “Zones” within the single district; and
WHEREAS, the City Council intends to levy and collect assessments within the Cotati Landscaping and Lighting Assessment District, during Fiscal Year 2024-25, and the lands to be assessed are located in the City of Cotati, Sonoma County; and WHEREAS, on January 28, 2025, the City Council adopted a resolution appointing the City Engineer as the Engineer of Work, directing the preparation and filing of the annual FY 2025-26 Engineer’s Report, and describing the potential changes to the Assessment District; and WHEREAS, on June 10, 2025, the City Council adopted a resolution of intention to levy and collect assessments, preliminarily approved the Engineer’s Report for FY 25-26, and set the date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the Zone numbers and corresponding names are as follows: Zone 1 – Valparaiso, Zone 2 – Quail Hollow, Zone 3 – Sommers, Zone 4 – Macklin, Zone 5 – Sierra Meadows, Zone 6 – Oak Knolls, Zone 7 – Garden Gate, Zone 8 – Park Meadows, Zone 9 – Santero Way, Zone 10 – Altman Acres; and
WHEREAS, for Zones 1, 2, 3, 4, 5, and 6, the actual proposed FY 2025-26 annual assessments to levy and collect are proposed to stay the same as that assessed FY 2024-25; and WHEREAS, for Zones 7, 8, 9 and 10, the FY 2025-26, maximum annual assessments were adjusted up by the allowable Construction Cost Index for San Francisco extending back to the formation of the District; and
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WHEREAS, for Zone 7, the actual proposed FY 2025-26 annual assessment, per equivalent single family dwelling unit, to levy and collect is proposed to increase by $13.90 from FY 2024- 25; and
WHEREAS, for Zone 8, the actual proposed FY 2025-26 annual assessment, per equivalent single family dwelling unit, to levy and collect is proposed to increase by $27.80 from FY 2024- 25; and
WHEREAS, for Zone 9, the actual proposed FY 2025-26 annual assessment, per equivalent single family dwelling unit, to levy and collect is proposed to increase by $77.10 from FY 2024- 25; and
WHEREAS, for Zone 10, the actual proposed FY 2025-26 annual assessment, per equivalent single family dwelling unit, to levy and collect is proposed to increase by $22.78 from FY 2024- 25; and
WHEREAS, for FY 2025-26 the actual annual assessments proposed to be levied and collected are: $158.00 per unit for all properties within Zone 1, $40.00 per unit for all properties within Zone 2, $290.00 per unit for all properties within Zone 3, $32.00 per unit for all properties within Zone 4, $36.74 per unit for all properties within Zone 5, $133.50 per unit for all properties within Zone 6, $292.20 per unit for all properties within Zone 7 (+5%), $584.20 per unit for all properties within Zone 8 (+5%), $313.50 per unit for all properties within Zone 9 (+33%), and $478.74 per ESD unit for all properties within Zone 10 (+5%); and WHEREAS, the requisite notice of the public hearing was given pursuant to Streets and Highways Code Section 22626; and
WHEREAS, the public hearing was held on July 8, 2024, at which time all oral statements and written protests were duly considered.

NOW THEREFORE BE IT RESOLVED, that

1. The foregoing recitals are true and correct and made a part of this Resolution; and

2. The Annual FY 2025-2026 Engineer’s Report is hereby approved as filed; and

3. The assessment diagrams and assessment amounts as set forth in the FY 2025-26 Engineer’s Report and any amendments incorporated at the City Council’s direction are confirmed, and the City is hereby authorized to levy and collect the annual assessments set forth in said report for FY 2025-26; and

4. In order to take inflation into account, the estimated maximum annual assessment for Zones 7, 8, 9 and 10 shall be adjusted by the ratio of the San Francisco Construction Cost Index (CCI) at the closest month when the respective Districts were formed to January 1, 2025, multiplied by the initial assessment; and

5. This Resolution is adopted pursuant to Sections 22620 et al. of the California Streets and Highways Code and shall take effect immediately upon adoption. 122 of 276
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:

Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney
123 of 276
Annual Engineer's Report
City of Cotati Landscaping and Lighting Assessment District for Fiscal Year 2025-2026
July 2025
Prepared By:

Craig A. Scott, PE, Director of Public Works/City Engineer 124 of 276
FY 2025-25
City of Cotati Landscaping and Lighting Assessment District (Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits, as directed by the City Council on January 28, 2025, the enclosed Engineer’s Report on June 10, 2025.

By:__________________________________________
Craig A. Scott, PE
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Diagrams thereto attached was filed with the City on June 10, 2025.

Damien O’Bid, City Manager, City of Cotati
Sonoma County, California
By:___________________________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Diagrams thereto attached was approved and confirmed by the City Council of the City of Cotati, California, on the 8th day of July, 2025.

Damien O’Bid, City Manager, City of Cotati
Sonoma County, California

By:___________________________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and the Assessment Diagram thereto attached, was filed with the County Auditor of the County of Sonoma on the ___day of _, 2025.

Damien O’Bid, City Manager, City of Cotati
Sonoma County, California

By:___________________________________________
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FY 2024-2025 ANNUAL ENGINEER'S REPORT

CITY OF COTATI LANDSCAPING & LIGHTING ASSESSMENT DISTRICT (Pursuant to the Landscaping & Lighting Act of 1972)
FY 2025-2026 Annual Assessment
Craig A. Scott, Engineer of Work for the City of Cotati Landscaping & Lighting Assessment District, City of Cotati, Sonoma County, California, prepares this annual Engineer’s Report, as directed by the City Council of the City of Cotati, pursuant to Section 22620 of the Streets & Highways Code (Landscaping & Lighting Act of 1972) for the Cotati Landscaping and Lighting Assessment District for Fiscal Year 2025-25.

Background
The ten Cotati Landscaping and Lighting Assessment Districts (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and streetlights within developments. Fiscal Year 2017-18’s annual assessment process was combined with the action of consolidating the ten District’s into one District to simplify the process and reduce administration costs. The City now has a single District with ten individual “Zones” each having retained their identical and separate characteristics.

The ten zones consist of the following subdivisions: Valparaiso Vista (Zone 1), Quail Hollow IV (Zone 2), Sommers (Zone 3), Macklin I (Zone 4), Sierra Meadows (Zone 5), Oak Knolls (Zone 6), Garden Gate (Zone 7), Park Meadows (Zone 8), Santero Way Developments (Zone 9), and Altman Acres (Zone 10). Under California State law, the City is required to hold a public hearing annually to set the assessment rates for the following year for each assessment zone.

Pursuant to the provisions of the Landscaping & Lighting Act of 1972, an annual Engineer’s Report must be prepared and filed with the City to levy and collect assessments on any following fiscal year. Annually, the City Council directs the City Engineer to prepare and file the Engineer’s Report on the Landscape and Lighting Assessment District to establish assessment zone rates. Once the preliminary Engineer’s Report has been filed, the City Council can then adopt a Resolution of Intention to levy and collect annual assessmentsfor FY 2025-26, then preliminarily approvesthe filed annual Engineer’s Report and setsthe time and date of the public protest hearing. The Engineer’s Report outlinesthe proposed budgets, assessments, improvements, and changesto the zones within the Assessment District. These budgets/costs are updated witheach subsequent annual Engineer’s Reports as required by the 1972 Act.

To take annual inflation into account, four of the assessment zones have an inflation adjuster (Zones 7, 8, 9 and 10). The inflation adjuster used is the San Francisco Construction Cost Index (CCI). The SF CCI for January 2025 is 15478.32. A zone’s maximum assessment is calculated by dividing the January 2025 CCI by the CCI at the time the Assessment Zone was formed and is the most that can be charged without holding a protest vote. An annual CCI adjustment to the annual assessment is not mandatory. If the annual Engineer’s Report recommends any adjustment up to the maximum assessment, notices are not required to be sent nor shall a vote be required. If, however, the annual Engineer’s Report recommends any adjustment that exceeds the Zone’s maximum assessment, noticing and/or voting shall be required in accordance with the provisions applicable to the Landscaping and Lighting Act of 1972 and Proposition 218. The maximum assessments for the four zones that have CCI adjustments are shown in the following table.

Table 1
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Zone Initiated CCI SF at Date Zone
was Initiated Multiplier
Initial
Assessment
per Unit
Maximum
Assessment
7 02/14/2001 7399.07 2.092 $148.00 $309.62
8 10/13/1999 6816.7 2.271 $354.43 $804.91
9 10/09/2002 7644.46 2.025 $154.82 $313.51
10 10/09/2002 7644.46 2.025 $333.78 $675.90
The tablebelow summarizes the proposed FY 2025-2026 assessments to levy and collect for each of the ten zones.

Table 2
Zone Assessment Zone Name FY 24/25 Annual
Assessment
Current
Maximum Annual
Assessment*
Proposed
Assessment to
Levy Per ESD
1 Valparaiso Vista $158.00 $158.00 $158.00
2 Quail Hollow IV $40.00 $40.00 $40.00
3 Sommers $290.00 $290.00 $290.00
4 Macklin Phase 1 $32.00 $32.00 $32.00
5 Sierra Meadows $36.74 $36.74 $36.74
6 Oak Knoll $133.50 $133.50 $133.50
7 Garden Gate $278.30 $309.62 $292.20
8 Park Meadows $556.40 $804.91 $584.20
9 Santero Way $236.40 $313.51 $313.50
10 Altman Acres $455.96 $675.90 $478.74
*Only Assessment Zones 7, 8, 9, and 10 allow for inflationary adjustment (Consumer Price Index for San Francisco).

The original landscaping and lighting improvements within all 10 Zones of the Assessment District are completed and have been accepted by the City. The proposed changes, budgets and assessments for FY 2025-2026 are included in the description of each zone below. See ‘Attachment A, Method of Apportionment of Assessment’ of this report for a detailed description of the apportionment methodology for each zone. The FY 23/24 actuals are the actual revenues and expenses for the complete fiscal year. The FY 24/25 estimated values are derived by using actual expenses through the most current data available at the time this report was drafted, then extending the expenses to June 30 using a prorated estimate. FY 25/26 revenues and expenses are projected values based on prior years and expected cost increases due to inflation and planned maintenance and capital expenses.

Attachment A is a statement of the method used by the Engineer of work to determine the amount proposed to be assessed against each parcel within the assessment district.

Attachment B contains the assessment diagrams (maps) showing all the parcels of real property within the boundaries of the 10 assessment zones. The APNs are shown in the assessor’s maps available at the County of Sonoma Assessor’s Office.

Attachment C contains descriptions of any improvement plans that may be needed for the installation of any improvements identified in the report. If plans exist, they are filed with the City Clerk. Although separately 127 of 276

bound, the plans and specifications of this engineer’s report are included in it by reference.

Zone 1: Valparaiso Vista
Background
On June 12, 1991, the City Council adopted Resolution No. 91-35, approving the Engineer’s Report, and on June 26, 1991, adopted Resolution No. 91-38, ordering the formation of the City of Cotati Valparaiso Vista Landscape and Lighting Maintenance Assessment District confirming the diagram and assessment, and ordering the levy of an assessment.

This zone includes 7,416 square feet of landscape area and five LED, 120-volt, 100-watt lights.

The City provides landscape maintenance within the City Right-of-Way for this Zone. On a weekly basis the City performs general clean-up of the area and prunes and weeds monthly. The City fertilizes and structural prunes on a yearly basis. Streetlights are inspected once per month and repaired as needed.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $2,660.

Zone 1 Valparaiso Vista FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $3,530.59 $1,459.66 $1,620.22
Contract Services $151.32 $324.18 $320.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $0.00 $0.00
Investment Expenses $29.81 $33.61 $40.00
Annual Zone Administration $1,595.33 $650.00 $680.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $5,307.05 $2,467.44 $2,660.22
Zone Reserve Used $2,556.51 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $2,370.00 $2,370.00 $2,370.00
Assessment Interest $380.54 $286.99 $300.00
Total Revenue $5,307.05 $2,656.99 $2,670.00
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $6,087.69 $6,277.24 Estimated Assessment Revenue $2,656.99 $2,670.00
Estimated Expenses $2,467.44 $2,660.22
General Fund Subsidy $0.00 $0.00
Estimated Ending Reserve Fund Balance June 30 $6,277.24 $6,287.02 The total proposed assessment for FY 2025-2026 is $2,370.00.

Method of Assessment Spread
The assessment shall be divided equally among all of the individual parcels within the assessment zone. A more detailed description of the method of apportionment is in Attachment A. 128 of 276

Assessment Spread
Fifteen (15) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-400-051 $158.00
2 144-400-052 $158.00
3 144-400-053 $158.00
4 144-400-054 $158.00
5 144-400-055 $158.00
6 144-400-056 $158.00
7 144-400-057 $158.00
8 144-400-058 $158.00
9 144-400-059 $158.00
10 144-400-060 $158.00
11 144-400-061 $158.00
12 144-400-062 $158.00
13 144-400-063 $158.00
14 144-400-064 $158.00
15 144-400-065 $158.00
Total Annual Assessment $2,370.00
Zone 2: Quail Hollow IV
Background
On February 28, 1989, the City Council adopted Ordinance No. 509 granting tentative approval for the Quail Hollow IV Subdivision. Condition No. 11 of said Ordinance requires that a source of maintenance funding shall be provided for the landscaping to be placed between the back of sidewalk and property line fence along Myrtle Avenue. Then, on December 12, 1989, the City Council adopted Resolution No. 89-62, ordering the formation of the City of Cotati Quail Hollow IV Subdivision Landscaping Maintenance Assessment Zone confirming the diagram and assessment and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of landscaping within Myrtle Avenue Right-of-Way and the curve return portion of the intersection of Myrtle Avenue and Aguirre Way Right-ofWay of Quail Hollow IV Subdivision. The funds are to be used solely for maintenance of landscaping within the Quail Hollow IV Subdivision. There are no lights to be maintained within this Zone.

City crews and its landscape contractor provide landscape maintenance within the Right-of-Way for this Zone. On a weekly basis the contractor performs general clean-up of the area and prunes and weeds on a monthly basis. The City fertilizes the zone and structurally prunes on a yearly basis.

In FY 18/19, the City performed routine maintenance and replanted missing or damaged plants. In Fiscal Year 21/22 the City removed and replaced the sidewalk in two places which were damaged by tree roots. After consulting with the LLAD residents, the City removed the redwood trees that caused the damage The LLAD continues to have insufficient funds for capital projects as well as routine maintenance and, therefore, the work was completed from a loan to the LLAD from the City’s General Fund. The annual GF Loan amount is 129 of 276

projected to increase again in FY25/26 due to increased water costs. The Zone’s revenues comprise less than half the projected expenses.

Projected Costs of Assessment Zone
The actual base maintenance cost for this Zone in FY 21/22 increased from prior years due to the need to irrigate the newly installed landscaping. This increased expense is reflected in the utilities line item below and is not sustainable. Therefore, an annual subsidy from the City’s General Fund will be needed to fill the revenue shortfall. In 22/23, the City cleared the prior General Fund loan balance of $45,951 with a one-time subsidy payment. Much of the amount was due to the Myrtle Avenue landscape project, completed in 2016, and the sidewalk repairs and tree removals completed in 2021/22. Contract services dropped in FY23/24 as the City noticed the area was not being maintained and stopped paying the landscape contractor until the maintenance resumed. Staff met with the contractor who recognized this and committed to resuming maintenance.

The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $3,436.

Zone 2 Quail Hollow IV FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $1,027.30 $1,555.22 $1,726.30
Contract Services $160.72 $259.34 $270.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $55.83 $60.00
Investment Expenses $0.00 $0.00 $0.00
Annual Zone Administration $2,507.58 $1,315.00 $1,380.00 General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $3,695.60 $3,185.40 $3,436.30
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Subsidy $2,454.90 $1,945.40 $2,196.30
Total Assessment $1,240.00 $1,240.00 $1,240.00
Assessment Interest $0.70 $0.00 $0.00
Total Revenue $3,695.60 $3,185.40 $3,436.30
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $0.00 $0.00 Estimated Assessment Revenue $1,240.00 $1,240.00
Estimated Expenses $3,185.40 $3,436.30
General Fund Subsidy $1,945.40 $2,196.30
Estimated Ending Reserve Fund Balance June 30 $0.00 $0.00 The total proposed assessment for FY 2025-2026 is $1,240.

Zone 2 has an annual need for a General Fund subsidy as the water irrigation, maintenance and LLAD administration expenses exceed the zone's assessment revenue.

At present, this zone is not expected to be self-sufficient without an increase in the annual assessment which requires approval by the majority of the owners of the assessed lots, or cessation of maintenance of the 130 of 276

streetscape along Myrtle Avenue. Without an approved increase of the annual assessment, and with continued maintenance of the streetscape, this Zone will continue to receive a General Fund loan annually.

Assessment Spread
Thirty-one (31) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 046-610-017 $40.00
2 046-610-018 $40.00
3 046-610-019 $40.00
4 046-610-020 $40.00
5 046-610-021 $40.00
6 046-610-022 $40.00
7 046-610-023 $40.00
8 046-610-024 $40.00
9 046-610-025 $40.00
10 046-610-026 $40.00
11 046-610-027 $40.00
12 046-610-028 $40.00
13 046-610-029 $40.00
14 046-610-030 $40.00
15 046-610-031 $40.00
16 046-610-032 $40.00
17 046-610-033 $40.00
18 046-610-034 $40.00
19 046-610-035 $40.00
20 046-610-036 $40.00
21 046-610-037 $40.00
22 046-610-038 $40.00
23 046-610-039 $40.00
24 046-610-040 $40.00
25 046-610-041 $40.00
26 046-610-042 $40.00
27 046-610-043 $40.00
28 046-610-044 $40.00
29 046-610-045 $40.00
30 046-610-046 $40.00
31 046-610-047 $40.00
Total Annual Assessment $1,240.00
Zone 3: Sommers
Background 131 of 276

On March 28, 1989, the City Council adopted Resolution No. 89-11, approving the Engineer’s Report, and on March 28, 1989, adopted Resolution No. 89-11, ordering the formation of the City of Cotati Sommers Subdivision Landscape and Lighting Maintenance Assessment District confirming the diagram and assessment and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of Landscaping and Lighting within the City Right-of-Way of the Sommers Subdivision. The funds are to be used solely for maintenance of landscaping and lighting within the City Right-of-Way of the Sommers Subdivision.

This Zone includes six driveway lights and 3,047 square feet of fronting La Salle Avenue landscaping. City crews and its landscape contractor provide landscape maintenance within the City Right-of-Way for this Zone. On a weekly basis the contractor performs general clean-up of the area and prunes and weeds on a monthly basis.

The City fertilizes and structurally prunes on a yearly basis as well as places mulch as needed in planter area.

Driveway lights are inspected once per month and repaired as needed. The City installed ADA compliant curb ramps on either side of the subdivision’s driveway in FY 19/20. The City plans to prune the street-trees in FY25/26.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $1,860.

Zone 3: Sommers FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Materials and Supplies $294.36 $13.12 $10.00
Utility Charges $725.56 $899.64 $900.00
Contract Services $291.70 $270.15 $270.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $218.52 $230.00
Investment Expenses $61.86 $95.91 $100.00
Annual Zone Administration $647.12 $340.00 $360.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $1,726.24 $1,837.34 $1,860.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $2,465.00 $2,465.00 $2,465.00
Assessment Interest $802.61 $802.29 $840.00
Total Revenue $3,267.61 $3,267.29 $3,305.00
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $16,969.59 $18,399.54 Estimated Assessment Revenue $3,267.29 $3,305.00
Estimated Expenses $1,837.34 $1,860.00
General Fund Subsidy $0.00 $0.00
Estimated Ending Reserve Fund Balance June 30 $18,399.54 $19,844.54 The total proposed assessment for FY 2025-2026 is $2,465.

Method of Assessment Spread
The assessment shall be assessed at $290.00 per parcel with duplex per year and $435.00 per parcel with 132 of 276

triplex per year. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Eight (8) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-282-020 $290.00
2 144-282-021 $290.00
3 144-282-022 $290.00
4 144-282-023 $290.00
5 - Triplex 144-282-024 $435.00
6 144-282-025 $290.00
7 144-282-026 $290.00
8 144-282-027 $290.00
Total Annual Assessment $2,465.00
Zone 4: Macklin
Background
On June 12, 1991, the City Council adopted Resolution No. 91-34 initiating proceedings to establish the Macklin Subdivision Phase I Landscape Maintenance Assessment Zone, in accordance with the "Landscaping and Lighting Act of 1972", Streets and Highways Code, Section 22500, et seq. On June 12, 1991, the City Council adopted Resolution No. 91-34, approving the Engineer's Report, and on June 26, 1991, adopted Resolution No. 91-37, ordering the formation of the City of Cotati Macklin Subdivision Phase I Landscape Maintenance Assessment District confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for landscape maintenance within the City Right-of-Way of the Macklin Subdivision Phase I. The funds are to be used solely for landscape maintenance within the City Right-of-Way of the Macklin Subdivision Phase I.

This zone includes 1,170 square feet of landscaping. City crews and its landscape contractor provide landscape maintenance for this zone within the City Right-of-Way. On a weekly basis the contractor performs general clean-up of the area and prunes and weeds on a monthly basis. The City fertilizes and structurally prunes on a yearly basis. The landscape contract services is lower in FY23/24 because the landscapes were not being maintained and the City stopped payment. Contract maintenance resumed in FY24/25 and is expected to continue in 25/26. The City may competitively bid for landscape maintenance contract services in FY25/26 which may result in higher costs but would be for improved service.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $2,110.

Zone 4: Macklin FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $26.40 $41.45 $50.00
Contract Services $201.42 $324.18 $320.00
Capital Projects $0.00 $0.00 $0.00
133 of 276

City Labor $0.00 $0.00 $0.00
Investment Expenses $2.51 $0.00 $0.00
Annual Zone Administration $3,154.71 $1,660.00 $1,740.00 General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $3,385.04 $2,025.62 $2,110.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $2,107.78 $777.62 $862.00
Total Assessment $1,248.00 $1,248.00 $1,248.00
Assessment Interest $29.26 $0.00 $0.00
Total Revenue $3,385.04 $2,025.62 $2,110.00
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $0.00 $0.00 Estimated Assessment Revenue $1,248.00 $1,248.00
Estimated Expenses $2,025.62 $2,110.00
General Fund Subsidy $777.62 $862.00
Estimated Ending Reserve Fund Balance June 30 $0.00 $0.00 The total proposed assessment for FY 2025-2026 is $1,248.00.

Assessment Spread
Thirty-nine (39) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 046-620-001 $32.00
2 046-620-002 $32.00
3 046-620-003 $32.00
4 046-620-004 $32.00
5 046-620-005 $32.00
6 046-620-006 $32.00
7 046-620-007 $32.00
8 046-620-008 $32.00
9 046-620-009 $32.00
10 046-620-010 $32.00
11 046-620-011 $32.00
12 046-620-012 $32.00
13 046-620-013 $32.00
14 046-620-014 $32.00
15 046-620-015 $32.00
16 046-620-016 $32.00
17 046-620-017 $32.00
18 046-620-018 $32.00
134 of 276

19 046-620-019 $32.00
20 046-620-020 $32.00
21 046-620-021 $32.00
22 046-620-022 $32.00
23 046-620-023 $32.00
24 046-620-024 $32.00
25 046-620-025 $32.00
26 046-620-026 $32.00
27 046-620-027 $32.00
28 046-620-028 $32.00
29 046-620-029 $32.00
30 046-620-030 $32.00
31 046-620-031 $32.00
32 046-620-032 $32.00
33 046-620-033 $32.00
34 046-620-034 $32.00
35 046-620-035 $32.00
36 046-620-036 $32.00
37 046-620-037 $32.00
38 046-620-038 $32.00
39 046-620-039 $32.00
Total Annual Assessment $1,248.00
Zone 5: Sierra Meadows Subdivision
Background
On September 11, 1996, the City Council adopted Resolution No. 96-66 approving the Engineer’s Report, ordering the formation of the City of Cotati Sierra Meadows Subdivision Lighting Assessment District confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of lighting in the Sierra Meadows Subdivision City Right-of-Way. The funds are to be used for electrical costs and incidental expenses associated with street lighting within the Sierra Meadows Subdivision City Right-of-Way. There is no landscaping in this Zone.

This Zone includes six LED 120-volt, 700-watt lights and three LED, 120-volt, 100-watt lights. Streetlights are inspected once per month and repaired as needed.

The reserves were depleted in FY 17/18 and a General Fund loan of $308.00 was needed to keep the reserves from being negative. With minimal maintenance efforts and no emergency expenditures, the zone paid back the General Fund in FY 18/19. The Zone’s reserve went negative again in FY24/25 and General Fund loans are expected each year from FY24/25 forward.

Projected Costs of Assessment Zone
The estimated annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-135 of 276 2026 is $1,610.

Zone 5: Sierra Meadows FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $292.50 $243.13 $270.00
Contract Services $62.63 $0.00 $0.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $0.00 $0.00
Investment Expenses $2.77 $0.00 $0.00
Annual Zone Administration $2,426.68 $1,280.00 $1,340.00 General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $2,784.58 $1,523.13 $1,610.00
Zone Reserve Used $1,643.44 $0.00 $0.00
General Fund Loan $0.00 $420.93 $507.80
Total Assessment $1,102.20 $1,102.20 $1,102.20
Assessment Interest $38.94 $0.00 $0.00
Total Revenue $2,784.58 $1,523.13 $1,610.00
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $0.00 $0.00 Estimated Assessment Revenue $1,102.20 $1,102.20
Estimated Expenses $1,523.13 $1,610.00
General Fund Subsidy $420.93 $507.80
Estimated Ending Reserve Fund Balance June 30 $0.00 $0.00 The total proposed assessment for FY 2025-2026 is $1,102.20.

Assessment Spread
Thirty (30) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-730-001 $36.74
2 144-730-002 $36.74
3 144-730-003 $36.74
4 144-730-004 $36.74
5 144-730-005 $36.74
6 144-730-006 $36.74
7 144-730-007 $36.74
8 144-730-008 $36.74
9 144-730-009 $36.74
10 144-730-010 $36.74
11 144-730-011 $36.74
12 144-730-012 $36.74
136 of 276

13 144-730-013 $36.74
14 144-730-014 $36.74
15 144-730-015 $36.74
16 144-730-016 $36.74
17 144-730-017 $36.74
18 144-730-018 $36.74
19 144-730-019 $36.74
20 144-730-020 $36.74
21 144-730-021 $36.74
22 144-730-022 $36.74
23 144-730-023 $36.74
24 144-730-024 $36.74
25 144-730-025 $36.74
26 144-730-026 $36.74
27 144-730-029 $36.74
28 144-730-031 $36.74
29 144-730-032 $36.74
30 144-730-033 $36.74
Total Annual Assessment $1,102.20
Zone 6: Oak Knoll Subdivision
Background
On March 11, 1998, the City Council of the City of Cotati, California, adopted Resolution No. 98-14 initiating proceedings to levy an annual assessment for the landscaping and lighting improvements of the City of Cotati Oak Knoll Subdivision Landscape and Street Light Maintenance Assessment District, Sonoma County, California (“Assessment District”), pursuant to the provisions of the California Streets and Highways Code Section 22500 et seq., (the Landscape and Lighting Act of 1972). On June 23, 1999, the City Council adopted resolution 99-37 approving the Engineer’s Report, ordering the formation of the City of Cotati Oak Knoll Subdivision Landscape and Lighting Assessment District confirming the diagram and assessment and ordering the levy of an assessment.

On April 9, 1997, the City Council of the City of Cotati adopted Resolution No. 97-22 granting tentative approval for the Oak Knoll Subdivision. Condition No. 2 of the Resolution requires a landscape and street light maintenance assessment zone be formed to provide funds for the maintenance of landscaping and street lighting within the City Right-of-Way of the Oak Knoll Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on March 25, 1998, the City Council adopted Resolution No. 98-21 forming the Landscaping and Street Light Maintenance Assessment District for the Oak Knoll Subdivision.

All individual lots within the boundary of Oak Knoll Subdivision shall be included within the assessment zone, except for all dedicated public streets and Parcel “A” as shown upon the recorded map of Oak Knoll Subdivision.

This Zone includes five streetlights, LED, 120-volt, 100-watt diffuser bulbs.

The City provides landscape maintenance within the City Right-of-Way for this Zone including weekly general 137 of 276

clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning. High pressure sodium streetlights were replaced with energy efficient LED’s in FY 15/16 and these expenses were charged to the zone in FY 16/17. Additionally, streetlights are inspected once per month and repaired as needed. The landscape contractor failed to maintain the area for much of FY23/24 and the City stopped payment. The City met with the contractor in the Spring of 2025, and was assured maintenance work would resume.

The City solicited quotes in 2023 for landscape remediation including weeding, removal of dead and diseased trees, pruning, and irrigation repair. However, the costs exceeded the fund balance. With an adequate fund balance, the City will revisit having the remediation work done. In FY24/25, two dead trees were removed along Christenson Lane. Future work includes mulching the streetscapes and pruning the large oak trees in the Christenson Court island.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $3,110.

Zone 6: Oak Knoll FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $489.36 $502.08 $560.00
Contract Services $250.11 $540.30 $650.00
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $655.56 $690.00
Investment Expenses $87.20 $129.70 $140.00
Annual Zone Administration $2,705.38 $1,020.00 $1,070.00 General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $3,532.05 $2,847.63 $3,110.00
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $3,204.00 $3,204.00 $3,204.00
Assessment Interest $1,133.98 $611.74 $640.00
Total Revenue $4,337.98 $3,815.74 $3,844.00
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $23,209.51 $24,177.62 Estimated Assessment Revenue $3,815.74 $3,844.00
Estimated Expenses $2,847.63 $3,110.00
General Fund Subsidy $0.00 $0.00
Estimated Ending Reserve Fund Balance June 30 $24,177.62 $24,911.62 The total proposed assessment for FY 2025-2026 is $3,204.00.

Method of Assessment Spread
The parcels within the Oak Knoll Subdivision receive special benefits of well-maintained public landscaped areas and streetlights. These special benefits include enhanced neighborhood identity and quality of life, as well as a sense of community along with increased property values. Based on the foregoing, each of the individual parcels within the assessment zone, will be assessed an amount equal to 1/24th of the total 138 of 276

assessment since they receive equal share of the special benefits mentioned above. Parcel “A” is a driveway serving lots 7, 8, 9, and 10. As Parcel “A” does not receive any of the special benefits, it is not assessed.

Assessment Spread
Twenty-four (24) parcels in assessment area
Lot No. Assessor's Parcel Number Annual Charge
1 144-340-028 $133.50
2 144-340-029 $133.50
3 144-340-030 $133.50
4 144-340-031 $133.50
5 144-340-032 $133.50
6 144-340-033 $133.50
7 144-340-034 $133.50
8 144-340-035 $133.50
9 144-340-036 $133.50
10 144-340-037 $133.50
11 144-340-038 $133.50
12 144-340-039 $133.50
13 144-340-040 $133.50
14 144-340-041 $133.50
15 144-340-042 $133.50
16 144-340-043 $133.50
17 144-340-044 $133.50
18 144-340-045 $133.50
19 144-340-046 $133.50
20 144-340-047 $133.50
21 144-340-048 $133.50
22 144-340-049 $133.50
23 144-340-050 $133.50
24 144-340-051 $133.50
Total Annual Assessment $3,204.00
Zone 7: Garden Gate
Background
On February 14, 2001, the City Council of the City of Cotati Adopted Resolution No. 01-10 initiating proceedings to establish the Garden Gate Subdivision Landscape and Lighting Assessment Zone, in accordance with the "Landscaping and Lighting Act of 1972", Streets and Highways Code, Section 22500, et seq. Then, on April 11, 2001, the City Council adopted Resolution No. 01-28 forming the Landscaping and Street Light Maintenance Assessment District for the Garden Gate Subdivision, confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of landscape and lighting in the Garden Gate Subdivision Right-of-Way. The funds are to be used for electrical, landscape and incidental expenses associated with street lighting as well as Parcel A & B Landscape Maintenance within the Garden 139 of 276

Gate Subdivision.

This Zone includes a total landscaping area for Parcel A & B of 2,900 square feet and five LED, 120 volt, 70 watt lights.

The City provides landscape maintenance within the City Right-of-Way for this Zone including general weekly clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning.

Street lights are inspected once per month and repaired as needed. In FY21/22 one leaning tree was removed and two trees were topped for safety as they were close to a house. New mulch was applied, trees trimmed, and a blanket for the backflow device were completed in FY23/24.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the lighting and Parcels A & B landscaping for the Fiscal Year 2025-2026 is $3,846.

Zone 7: Garden Gate FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $777.64 $853.94 $950.00
Contract Services $2,053.32 $2,676.27 $2,155.99
Capital Projects $0.00 $0.00 $0.00
City Labor $6,398.50 $0.00 $0.00
Investment Expenses $51.53 $77.37 $80.00
Annual Zone Administration $1,213.34 $630.00 $660.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $10,494.33 $4,237.58 $3,845.99
Zone Reserve Used $5,565.35 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $3,795.00 $4,174.50 $4,383.00
Assessment Interest $1,133.98 $611.74 $640.00
Total Revenue $10,494.33 $4,786.24 $5,023.00
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $1,142.15 $1,690.80 Estimated Assessment Revenue $4,786.24 $5,023.00
Estimated Expenses $4,237.58 $3,845.99
General Fund Subsidy $0.00 $0.00
Estimated Ending Reserve Fund Balance June 30 $1,690.80 $2,867.82 The total proposed assessment for FY 25-26 is $4,383.00. Which is a 5% increase over FY 24-25.

Method of Assessment Spread
The assessment shall be divided equally among all of the individual parcels within the Assessment Zone. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Fifteen (15) parcels in assessment area
140 of 276

Lot
No.

Assessor's Parcel
Number
Annual
Charge
1 144-720-042 $292.20
2 144-720-043 $292.20
3 144-720-044 $292.20
4 144-720-045 $292.20
5 144-720-046 $292.20
6 144-720-047 $292.20
7 144-720-048 $292.20
8 144-720-049 $292.20
9 144-720-050 $292.20
10 144-720-051 $292.20
11 144-720-052 $292.20
12 144-720-053 $292.20
13 144-720-058 $292.20
14 144-720-059 $292.20
15 144-720-060 $292.20
Total Annual Assessment $4,383.00
Zone 8: Park Meadows
Background
On October 13, 1999, the City Council of the City of Cotati adopted Resolution No. 99-72 granting tentative approval for the Park Meadows Subdivision. Condition No. 43 of said Resolution requires that a landscape and street light maintenance assessment zone be formed to provide funds for the maintenance of landscaping and street lighting within the City Right-of-Way of the Park Meadows Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on April 11, 2001, the City Council adopted Resolution No. 01-30 forming the landscaping and street light maintenance assessment district for the Park Meadows Subdivision, confirming the diagram and assessment, and ordering the levy of an assessment.

The Zone consists of landscaping and street lighting within the City Right-of-Way and Parcel "A" of the Park Meadows Subdivision.

This Zone includes 38,475 square feet of landscape area and sixteen 120-volt, 70-watt high pressure streetlights. Up until FY 18/19, this Zone had eleven lights, however five of the lights installed as part of the City-Wide Lighting Project are within this Zone and their installation and ongoing maintenance costs are charged to this Zone.

The City provides landscape maintenance within the City Right-of-Way for this Zone including weekly general clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning.

Streetlights are inspected once per month and repaired as needed. The City installed five lights along pathways in this zone in FY 18/19 for a total cost of $30,000. Capital Projects were completed in FY 21-22 consist of improving the pathway from McGinnis Circle to the Laguna De Santa Rosa bridge, the pathway to Marsh Way, and repairs to the split rail fence. This work extended into FY22-23. Work in FY23/24 included removal of 2 maple trees which were splitting and recommended for removal by an arborist. Other trees are 141 of 276

in similar condition and the City expects to have them removed also. The landscaping and irrigation system is in need of remediation. However, the reserves are depleted and this work will be planned for several years out once the reserves are replenished.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the fiscal year 2025-2026 is $19,878.

Zone 8: Park Meadows FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $4,553.46 $5,660.18 $6,280.00
Contract Services $10,720.42 $8,892.00 $9,336.60
Capital Projects $0.00 $0.00 $2,000.00
City Labor $1,783.94 $764.82 $0.00
Investment Expenses $4.56 $2.02 $0.00
Annual Zone Administration $3,280.74 $1,660.00 $1,740.00 General Fund Loan Repayment $0.00 $0.00 $521.54
Total Expenses $20,343.12 $16,979.01 $19,878.14
Zone Reserve Used $3,071.75 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $17,197.88 $18,917.60 $19,890.65
Assessment Interest $73.49 $46.57 $50.00
Total Revenue $20,343.12 $18,964.17 $19,940.65
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $847.87 $2,833.03 Estimated Assessment Revenue $18,964.17 $19,940.65
Estimated Expenses $16,979.01 $19,878.14
General Fund Subsidy $0.00 $0.00
Estimated Ending Reserve Fund Balance June 30 $2,833.03 $2,895.54 The total proposed assessment for FY 25-26 is $19,890.65. Which is a 5% increase over FY 24-25.

Method of Assessment Spread
The parcels within the Park Meadow Subdivision will receive special benefits of well-maintained public landscaped areas and streetlights. These special benefits include enhanced neighborhood identity and quality of life, as well as a sense of community along with increased property values. Based on the foregoing, each of the individual parcels within the assessment zone will be assessed in an amount equal to 1/39th of the total assessment since they receive equal share of the special benefits mentioned above. Parcel "A" and Parcel "B" are open space areas; therefore, they are not assessed.

Assessment Spread
Thirty-nine (39) parcels in Assessment Area
142 of 276

Lot
No.

Assessor's Parcel
Number
Annual
Charge
1 144-740-001 $584.20
2 144-740-002 $584.20
3 144-740-003 $584.20
4 144-740-004 $584.20
5 144-740-005 $584.20
6 144-740-006 $584.20
7 144-740-007 $584.20
8 144-740-008 $584.20
9 144-740-009 $584.20
10 144-740-010 $584.20
11 144-740-011 $584.20
12 144-740-012 $584.20
13 144-740-013 $584.20
14 144-740-014 $584.20
20 144-740-020 $584.20
21 144-740-021 $584.20
22 144-740-022 $584.20
23 144-740-023 $584.20
24 144-740-024 $584.20
25 144-740-025 $584.20
26 144-740-026 $584.20
27 144-740-027 $584.20
28 144-740-028 $584.20
29 144-740-029 $584.20
30 144-740-030 $584.20
31 144-740-031 $584.20
32 144-740-032 $584.20
33 144-740-033 $584.20
34 144-740-034 $584.20
35 144-740-035 $584.20
36 144-740-036 $584.20
Lands of Dluzak
37 144-740-046 $584.20
38 144-740-047 $584.20
39 144-740-048 $584.20
Total Annual Assessment $19,862.80
Zone 9: Santero Way
Background
On October 9, 2002, the City Council of the City of Cotati adopted Resolution No. 02-91 granting tentative approval for the Santero Way Developments. Condition No. 59 of said Resolution requires that a landscape and street light maintenance assessment zone be formed to provide funds for the maintenance of 143 of 276

landscaping and street lighting within the Cotati Station Phase I Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on July 9, 2008, the City Council adopted Resolution No. 08-58 forming the landscaping and street light maintenance assessment district for the Santero Way Subdivision, confirming the diagram and assessment, and ordering the levy of an assessment.

The purpose of the assessment is to generate funds for the maintenance of landscape and lighting within the City Right-of-Way in the Santero Way Developments. The funds are to be used for electrical power, landscape maintenance, water, and park furniture maintenance. Additionally, the funds are used for incidental expenses associated with public street lighting and landscape maintenance of the public park within the Santero Way Developments.

This Zone includes 31,000 square feet of landscape area including the Santero Way Park and seventeen LED, 120 volt, 70 watt street lights.

The City provides contract landscape maintenance within the City Right-of-Way for this Zone including weekly lawn mowing, edging, and general clean-up of the area, monthly pruning and weed control, and annual fertilization and structural pruning.

Contract services for routine maintenance totaled $9,336 in FY21/22 and is expected to increase with some measure of inflation. This leaves just under $4,000 for other expenses including utility charges, City labor and administration. These expenses totaled $6,585 in FY20/21. Therefore, there is a systemic operating deficit for this Zone. Adding to the deficit, expenses were incurred in FY20/21 and FY21/22 beyond routine maintenance and required drawing down reserves. The expenses beyond routine maintenance in FY20/21 consisted of 1) mulch replacement along the Santero Way Streetscape ($5,815), 2) Irrigation repairs and tune up and electrical repair and turf repair ($965). Additional repairs and replacements in FY21/22 through April 2022, consisted of 1) removing and replacing a tree that was damaged in a windstorm ($2,271), and 2) irrigation and leak repairs ($270). The increase in water utility costs and watering that was above normal resulted in a significant increase in the utility charges in FY24/25. Additionally, up to a dozen trees were trimmed back by City personnel which resulted in additional charges to the Zone in FY24/25 and the reserves became negative for the first time since the Zone was formed. A 15 percent increase is proposed to bring back a positive reserve over the next few years. The City will endeavor to keep added maintenance costs down until revenues are at a sustainable level.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $21,987.

Zone 9: Santero Way FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $4,553.46 $7,650.09 $6,374.84
Contract Services $10,713.75 $9,852.00 $10,152.00
Capital Projects $0.00 $0.00 $0.00
City Labor $1,343.78 $4,452.04 $1,500.00
Materials and Equipment $0.00 $868.10 $800.00
Investment Expenses $18.16 $8.24 $10.00
Annual Zone Administration $5,749.78 $3,000.00 $3,150.00 General Fund Loan Repayment $0.00 $0.00 $0.00 144 of 276

Total Expenses $22,378.93 $25,830.46 $21,986.84
Zone Reserve Used $8,154.65 $1,723.09 $0.00
General Fund Loan $0.00 $8,020.85 $658.84
Total Assessment $13,979.44 $16,075.20 $21,318.00
Assessment Interest $244.84 $11.32 $10.00
Total Revenue $22,378.93 $25,830.46 $21,986.84
Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $1,723.09 $0.00 Estimated Assessment Revenue $16,086.52 $21,318.00
Estimated Expenses $25,830.46 $21,986.84
General Fund Subsidy $8,020.85 $658.84
Estimated Ending Reserve Fund Balance June 30 $0.00 $0.00 The total proposed assessment for FY 25-26 is $21,318.00. Which is a 33% increase over FY 24-

25. Method of Assessment Spread
The assessment shall be equally divided among the seventy (70) dwelling units. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Seventy (70) parcels in assessment area
Lot No. Assessor's
Parcel Number
Annual
Charge
1 144-770-001 $313.50
2 144-770-002 $313.50
3 144-770-003 $313.50
4 144-770-004 $313.50
5 144-770-005 $313.50
6 144-770-006 $313.50
7 144-770-007 $313.50
8 144-770-008 $313.50
9 144-770-009 $313.50
10 144-770-010 $313.50
11 144-770-011 $313.50
12 144-770-012 $313.50
13 144-770-013 $313.50
14 144-770-014 $313.50
15 144-770-015 $313.50
16 144-770-016 $313.50
17 144-770-017 $313.50
18 144-770-018 $313.50
19 144-770-019 $313.50
20 144-770-020 $313.50 145 of 276

21 144-770-021 $313.50
22 144-770-022 $313.50
23 144-770-023 $313.50
24 144-770-024 $313.50
25 144-770-025 $313.50
27 144-770-027 $313.50
28 144-770-028 $313.50
29 144-770-029 $313.50
30 144-770-030 $313.50
31 144-770-031 $313.50
32 144-770-032 $313.50
33 144-770-033 $313.50
34 144-770-034 $313.50
35 144-770-035 $313.50
36 144-770-036 $313.50
37 144-770-037 $313.50
38 144-770-038 $313.50
39 144-770-039 $313.50
40 144-770-040 $313.50
41 144-770-041 $313.50
42 144-770-042 $313.50
43 144-770-043 $313.50
44 144-770-044 $313.50
45 144-770-045 $313.50
46 144-770-046 $313.50
47 144-770-047 $313.50
48 144-770-048 $313.50
50 144-770-050 $313.50
CAP 1A 144-770-051 $313.50
CAP 1B 144-770-052 $313.50
CAP 2A 144-770-053 $313.50
CAP 2B 144-770-054 $313.50
CAP 3A 144-770-055 $313.50
CAP 3B 144-770-056 $313.50
CAP 4A 144-770-057 $313.50
CAP 4B 144-770-058 $313.50
CAP 5A 144-770-059 $313.50
CAP 5B 144-770-060 $313.50
CAP 6A 144-770-061 $313.50
CAP 6B 144-770-062 $313.50
CAP 7A 144-770-063 $313.50
CAP 7B 144-770-064 $313.50
CAP 8A 144-770-065 $313.50
CAP 8B 144-770-066 $313.50
CAP 9A 144-770-067 $313.50
CAP 9B 144-770-068 $313.50
CAP 10A 144-770-069 $313.50 146 of 276

CAP 10B 144-770-070 $313.50
Total Annual Assessment $21,318.00
Zone 10: Altman Acres
Background
On October 9, 2002, the City Council of the City of Cotati adopted Resolution No. 02-91 granting tentative approval for the Altman Acres Subdivision. Condition No. 59 of said Resolution requires that a landscape and street light maintenance assessment Zone be formed to provide funds for the maintenance of landscaping and street lighting within the Altman Acres Subdivision, in accordance with the provision of Streets and Highways Code, Section 22500, et seq. (the Landscape and Lighting Act of 1972). Then, on October 9, 2002, the City Council adopted Resolution No. 02-94 forming the Altman Acres Subdivision.

The Zone is maintaining landscaping and lighting in the Altman Acres Subdivision City Right-of-Way and along Old Redwood Highway Right-of-Way fronting Lots 1 through 7. All funds shall be used for electrical, landscape, and incidental expenses within the Altman Acres Subdivision.

This Zone includes 11,750 square feet of landscape area and five LED, 120-volt, 100 watt street lights.

Streetlights are inspected once per month and repaired as needed. Street landscape remediation improvements were completed in FY22/23. A 5 percent increase in the assessment is proposed for continued landscaping effort and building the reserve for plant replacement and irrigation repairs anticipated to be needed in the next several years.

Projected Costs of Assessment Zone
The projected annual cost of maintaining the landscaping and lighting for the Fiscal Year 2025-2026 is $5,334.

Zone 10: Altman Acres FY 23/24
Actuals
FY 24/25
Estimated
FY 25/26
Projected
Utility Charges $1,224.33 $1,391.98 $1,550.00
Contract Services $2,047.23 $2,451.74 $2,574.33
Capital Projects $0.00 $0.00 $0.00
City Labor $0.00 $500.07 $530.00
Investment Expenses $29.64 $48.31 $50.00
Annual Zone Administration $1,212.62 $600.00 $630.00
General Fund Loan Repayment $0.00 $0.00 $0.00
Total Expenses $4,513.82 $4,992.11 $5,334.33
Zone Reserve Used $0.00 $0.00 $0.00
General Fund Loan $0.00 $0.00 $0.00
Total Assessment $5,803.00 $5,929.00 $6,702.36
Assessment Interest $354.79 $370.66 $390.00
Total Revenue $6,157.79 $6,754.10 $7,092.36 147 of 276

Estimated Fund Balance FY 2024-25 (Est.) FY 2025-2026 (Proj.) Estimated Starting Reserve Fund Balance July 1 $8,263.78 $10,025.76 Estimated Assessment Revenue $5,929 $6,702.36
Estimated Expenses $4,992.11 $5,334.33
General Fund Subsidy $0.00 $0.00
Estimated Ending Reserve Fund Balance June 30 $10,025.76 $11,393.79 The total proposed assessment for FY 25-26 is $6,225.52. Which is a 5% increase over FY 24-25.

Method of Assessment Spread
The assessment shall be equally divided among the fourteen (14) dwelling units. A more detailed description of the method of apportionment is in Attachment A.

Assessment Spread
Fourteen (14) parcels in assessment area
Lot
No. Assessor's Parcel Number Annual Charge
1 $478.76 $478.74
2 $478.76 $478.74
3 $478.76 $478.74
4 $478.76 $478.74
5 $478.76 $478.74
6 $478.76 $478.74
7 $478.76 $478.74
8 $478.76 $478.74
9 $478.76 $478.74
10 $478.76 $478.74
11 $478.76 $478.74
12 $478.76 $478.74
13 $478.76 $478.74
14 $478.76 $478.74
Total Annual Assessment $6,702.36
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ENGINEER’S REPORT ATTACHMENTS
Attachment A ‐ Method of Apportionment of Assessment ‐ A statement of the method used by Engineer of Work to determine the amount proposed to be assessed against each parcel within the Assessment District.

Attachment B ‐ Assessment Diagrams – An Assessment Diagram (maps) showing all of the parcels of real property within the boundaries of the ten Assessment Zones. The A.P.N.’s are shown in the Assessor’s Maps available at the County of Sonoma Assessor’s Office.

Attachment C - Improvement Plans – This portion of the Engineer’s Report describes any improvement plans that may be needed for the installation of the improvements. If plans exist, they are filed with the City Clerk. Although separately bound, the plans and specifications are part of this Engineer’s Report and are included in it by reference.
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ATTACHMENT A

METHODOFAPPORTIONMENTOFASSESSMENT
The following is a brief description ofthe manner in which the annual assessment has been apportioned to each parcel within the Assessment Zones:

Each parcel within each of the zones of the Assessment District receives a direct special benefit from improvement covered by this assessment asfollows:

Valparaiso Vista Zone 1 ‐ Zone 1 includesthe maintenance of 7,416 square feet oflandscaping along Redwood Highway and Valparaiso Avenue and five street lights within the development. The parcels within thiszone receive a directspecial benefitfromthese amenitiesthatare an assetto the values of the homes.

Quail Hollow IV Zone 2 ‐ Zone 2 funds the annual costs associated with the operation and maintenance of Quail Hollow,the back‐on landscaping along portions of Myrtle Avenue. Additionally, maintenance of the landscaping provides a direct benefit for the parcels as maintaining the landscaping adds to property values and provides beneficial landscape features specific to residents within this zone.

Sommers Zone 3 ‐ The related Assessment Zone improvements in Zone 3 include six driveway lights. Additionally, the lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Macklin Zone 4 ‐ The related improvements in Zone 4 includes 1,170 square feet of “back‐on” landscaping along Myrtle Avenue. Residentswithin thiszone directly benefitfrommaintenance of the landscaping, as maintaining the landscaping adds to property values and provides beneficial landscape featuresspecific to residents within this zone.

Sierra Meadows Zone 5 ‐ The related improvements in Zone 5 include nine street lights within the development. Residents within this zone directly benefit from the lighting, as maintaining the lighting adds to property values and provides beneficial lighting features specific to residents within this zone.

Oak Knoll Zone 6 ‐ The related improvementsin Zone 6 include the island landscape maintenance on Christensen Court and five street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Garden Gate Zone 7 ‐ The related improvements in Zone 7 include 2,900 square feet of “back‐on” landscape along a portion of East Cotati Avenue and five street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features 150 of 276
specific to residents within this zone.

Park Meadows Zone 8 ‐ The improvements in Zone 8 include 38,475 square feet of “back‐on” landscape along a portion of East Cotati Avenue and eleven street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Santero Way Zone 9‐ The improvements in Zone 9 include a 31,000 square feet landscaped park and seventeen street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

Altman Acres Zone 10‐ The improvementsin Zone 10 include a 11,750 square feet landscaped area along Old Redwood Hwy and five street lights. Residents within this zone directly benefit from maintenance of the landscaping and lighting, as maintaining the landscaping and lighting adds to property values and provides beneficial landscape features specific to residents within this zone.

The method of apportionment (spread) equates all parcels in Zones 1, 2, 3, 4, 5, 6 , 7, 8, 9 and 10 within the boundaries of the Assessment Zone to an Equivalent Single‐Family Dwelling (ESD) unit use, or portion thereof. The following basic use unitsreflectthe relative benefit accruing to parcels of land within a City of Cotati Landscaping and Lighting Assessment Zone:

1. Single dwelling parcel 1 unit

2. Multiple dwelling unit parcel 1 unit per dwelling
Once the total number of ESD units is determined for each of the Zones, the total number of ESD units within each Zone shall be divided into each respective Zone’s operation and maintenance expenses for the upcoming fiscal year (see Part B). This will result in the proposed annual assessment per ESD for the upcoming fiscal year. The annual assessment per ESD shall be multiplied by the total use units established for each parcel, or portion thereof, to determine the proposed total annual assessment for each parcel within each Zone 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10.

Annual assessments are apportioned in this manner due to the relative benefit of the improvements to each ofthe parcels within each separate Zone. Since the improvements are easily accessible to all the parcels within each Zone, the level of benefit is equally spread to each parcel.

Although Section 22663 of the Streets and Highways Code typically requires that public property 151 of 276 not be assessed, Article XIII, Section 4(a) of Proposition 218 now requiresthat public agenciesshall not be exempt from assessment. However, the creek area, wetlands and public rights‐of‐way and easements within various Zones preclude construction of structures for other uses that conflict with the allowable zoning of these areas. Therefore, these publicly owned areas without a dwelling and used exclusively for greenbelt, or open space, or the common area of any planned unit development, receive no special benefit and do not receive an annual assessment. 152 of 276

ATTACHMENT B

ASSESSMENTDIAGRAMS
Attached are the Assessment Diagrams(Maps) forthe ten Assessment Zones. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s Parcel Number, are shown on the Assessor'sMapsforthe City of Cotati available at the County of Sonoma Assessor's Office. The attached pages also provide the reference to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective subdivisions in each of the ten Zones. 153 of 276
Zone 1 - Valparaiso:

Lots 51 through 65 (15 total) and associated right-of –way street frontages lying within the Valparaiso Vista PUD Subdivision filed in the recorder’s office of the County of Sonoma in book 144 of Maps, Page 40.

Zone 2 - Quail Hollow:

Lots 17-47 (31 total) and associated right-of-way street frontages lying within the Quail Hollow IV Subdivision are filed in the recorder’s office of the County of Sonoma in book 46 of Maps, Page 61.

Zone 3 - Sommers:

Lots 20-27 (8 total) and associated right-of-way street frontages lying within The Sommer Subdivision are filed in the recorder’s office of the County of Sonoma in book 144 of Maps, Pages 28.

Zone 4 - Macklin:

Lots 1-39 (39 total) and associated right-of-way street frontageslying within Macklin Subdivision, filed in the recorder’s office of the County of Sonoma in Book 46 of Maps, Page 62.

Zone 5 - Sierra Meadows:

Lots 1-26, 29, and 31-33 (30 total) and associated right-of-way street frontages lying within the Sierra Meadow Subdivision,filed in the recorder’s office ofthe County of Sonoma in Book 144 of Maps, Page 73.

Zone 6 - Oak Knoll:

Lots 1-26, 29, and 31-33 (30 total) and associated right-of-way street frontages lying within the Oak Knoll Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page34.

Zone 7 - Garden Gate:

Lots 42-53, 58-60 (15 total) and associated right-of-way street frontageslying within the Garden Gate Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page72.

Zone 8 - Park Meadows:

All the land lying within the Park Meadows Subdivision, filed in the recorder’s office of the County of Sonoma in Book 144 of Maps, Page47.

Zone 9 - Santero Way:

The boundary of the Santero Way Developments Landscape and Lighting Assessment Zone coincides with the exterior boundaries of the Cotati Station Subdivision, Phase 1, recorded in Book 654 at Pages 44 through 49, Sonoma County Records. All individual Lots 1-50 and twenty (20) Condominium units 154 of 276
within the boundaries of the Cotati Station Subdivision, Phase 1 (for a total of 70 dwelling units) are included in the assessment Zone.

Zone 10 - Altman Acres:

Lots 1-14 (14 total) and associated right-of-way street frontages lying within the Altman Acres Subdivision are filed in the recorder’s office of the County of Sonoma in Book 46 of Maps, Pages 64.
155 of 276

ATTACHMENT C

IMPROVEMENT PLANS
If improvement plans exist, they are filed with the City Clerk. Although separately bound, the improvement plans are part of this Engineer’s Report and are included in it by reference. 156 of 276

LANDSCAPE AND

LIGHTING ASSSESSMENT

DISTRICT
Public Hearing
July 8, 2025
170 of 276
Introduction
• The Landscaping and Lighting Act of 1972 requires the City to prepare an annual Engineer’s Report for the City’s Landscape and Lighting Assessment District (“LLAD”)
• The LLAD report presents expenses and proposed annual assessment to be levied for the upcoming year. The assessments are levied per Equivalent Singlefamily Dwelling (ESD). • In 1989, ten Districts were formed to pay for costs associated with maintaining landscaping and streetlights within developments. In 2017, to simplify the report and reduce costs, the ten Districts were consolidated into one District. This District has ten “Zones” each retaining separate characteristics. 171 of 276
LLAD Zones:

1. Valparaiso Vista

2. Quail Hollow

3. Sommers

4. Macklin

5. Sierra Meadows

6. Oak Knoll

7. Garden Gate*

8. Park Meadows*

9. Santero Way*

10. Altman Acres*
1 7
3 5
6 9
8 2
4 10
* Allows for annual inflation
adjustments based on the San
Francisco Construction Cost Index.
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Proposed FY 25/26 Assessments/Property
Assessment Zone FY 24/25
Assessment
Maximum
Assessment
Proposed FY 25/26
Assessment Per ESD
Percent Increase
from FY 24/25

1. Valparaiso Vista $158.00 $158.00 $158.00 -

2. Quail Hollow IV $40.00 $40.00 $40.00 -

3. Sommers $290.00 $290.00 $290.00 -

4. Macklin Phase 1 $32.00 $32.00 $32.00 -

5. Sierra Meadows $36.74 $36.74 $36.74 -

6. Oak Knoll $133.50 $133.50 $133.50 -

7. Garden Gate $278.30 $309.62 $292.20 5%

8. Park Meadows $556.40 $804.91 $584.20 5%

9. Santero Way $236.40 $313.51 $313.50 33%

10. Altman Acres $455.96 $675.90 $478.74 5%
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Zone Reserves
Assessment Zone Number of
Properties
Est. Reserves
End of 24/25
Est. Reserves
End of 25/26
Annual Assessment
FY25/26

1. Valparaiso Vista 15 $6,277 $6,287 $2,370

2. Quail Hollow IV 31 $0 $0 $1,240

3. Sommers 8 $18,400 $19,845 $2,465

4. Macklin Phase 1 39 $0 $0 $1,248

5. Sierra Meadows 30 $0 $0 $1,102

6. Oak Knoll 24 $24,178 $24,912 $3,204

7. Garden Gate 15 $1,691 $2,868 $4,383

8. Park Meadows 39 $2,833 $2,896 $19,891

9. Santero Way 70 $0 $0 $21,318

10. Altman Acres 14 $10,026 $11,394 $6,702
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Assessment Zone Reserve Outlook

1. Valparaiso Vista Healthy, steady

2. Quail Hollow IV Depleted, reliant on large General Fund subsidy

3. Sommers Healthy, increasing

4. Macklin Phase 1 Depleted, recovering

5. Sierra Meadows Depleted, reliant on small General Fund subsidy

6. Oak Knoll Healthy, increasing

7. Garden Gate Small, increasing

8. Park Meadows Small, steady

9. Santero Way Depleted, reliant on small General Fund subsidy

10. Altman Acres Healthy, increasing
Zone Outlooks
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Expected Changes for FY25/26
Zone 3: Costs expected to slightly increase as the City plans to prune street trees in FY25/26.

Zone 4: Costs may increase as the City may competitively bid for contract landscaping services in FY25/26; however, the quality of services should improve.

Zone 6: Costs expected to slightly decrease as two dead oak trees were removed in FY24/25.

Zone 9: Costs expected to decrease as FY24/25 had watering above normal levels and up to a dozen trees trimmed back. City PWs to take over irrigation scheduling from contractor for FY25/26.

All Zones: Administration Costs predicted to drop due to effort in FY24/25 to streamline reporting process.
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Recommendation
Adopt Resolution approving the Annual Engineer’s Report, confirming the assessment diagram and annual assessment amounts, and levying and collection of annual
assessments for the City of Cotati Landscape
and Lighting Assessment District for Zones 1,
2, 3, 4, 5, 6, 7, 8, 9, and 10 (Pursuant to the
Landscaping and Lighting Act of 1972).
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: MICROGRID PROJECT UPDATE
Date: July 8, 2025
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council adopt a motion authorizing the City Manager to proceed with final design development of the proposed Phase 1 of the Microgrid Project.

Background
History of Energy Efficiency Upgrades
In 2005, the City completed construction of the new Police Station as part of the City Hall Complex. This facility was LEED certified at that time and includes a variety of energy saving systems. A photovoltaic panel (PV) array was installed on the adjacent Community Center and Cotati Room roofs to partially offset power usage at the Police Station. This PV system was recently decommissioned and largely removed as it was approaching end of life and needed removal for a roof replacement project.

In 2014, the City performed a variety of energy improvements through a Performance Contract, including replacing all customer water meters with remote read meters, converting all city owned high-pressure sodium streetlights to light emitting diode (LED) lights, and retrofitted City building lights with compact fluorescent lights, LED lights, and other lower energy use fixtures.

Some spaces received “smart” thermostats, but there were no general heating, ventilation, air conditioning (HVAC) improvements.

Over the past 5 years, the City has been transitioning the vehicle fleet to battery-electric (EV).

The City has a total of six (6) level 2 chargers for fleet use in the City Hall complex, including two at City Hall and four in the Police Station parking lot. These serve two electric vehicles for City Hall and five electric vehicles for the Police Department. There are currently no electric vehicles at the Public Works Corporation Yard. The electrical capacity in the existing panels at 178 of 276
City Hall and the Police Building is full, preventing additional electric vehicle fleet expansion.

The City relies on electric vehicles to provide a variety of public safety and emergency services.

Therefore, a related consideration is the ability to feed backup power to some portion of the installed electric vehicle chargers, which is considered part of the critical load.

Portions of City Hall have also been recently remodeled, including the Community Development and Engineering offices, which received new insulation and energy efficient fixtures to meet current CalGreen building codes. Additionally, older single paned windows have been replaced with new double pane windows on the West Sierra Avenue side of City Hall as well as throughout the Community Center. The East School Street side of City Hall still contains all single-paned windows and doors.

As previously mentioned, an old PV system was removed from the roof of the Community Center (which served the Police Department), with the inactive remnants of this system still on the roof of the Cotati Room. The Community Center roof was replaced with a standing seam metal roof with the intent to mount PV panels at some point in the future.

The City Hall complex (including the Police Building) share a backup diesel generator which serves the general electrical uses at these facilities, including supporting a 911 Public Safety Answering Point (PSAP) and the City’s Emergency Operations Center. The Public Works Corporation Yard currently has no installed backup power source, but is a secondary control point and the only broadcast point for the City’s water and wastewater Supervisory Control and Data Acquisition (SCADA) system.

In 2020, an Energy Resiliency Feasibility Assessment was performed by TerraVerde Energy.

In 2024, the City completed a micro-project to replace older hot water heaters with heat pump water heaters at the Cotati Room in the City Hall Complex, the Train Depot, and at the Public Works Corporation Yard.

Finally, the City purchases all of it’s electricity from Sonoma Clean Power, a local Community Choice Aggregator, using 100% renewable power (“EverGreen”).

Request for Proposals
On July 17, 2024, the City posted a request for proposals (RFP) for energy services firms.

Specifically, the RFP requested a focus on evaluation of a Microgrid project at the City Hall complex, including a photovoltaic solar system, as well as a photovoltaic solar system at the City Corporation Yard and expansion of electrical service at both locations to facilitate further expansion of the City’s electric vehicle fleet. In addition to meeting the City’s climate goals, the project is also intended to lower on-going operational costs and add greater resilience during emergencies so that we can better serve the community.

On October 22, 2024, the City Council awarded the agreement to Schneider Electric and directed the City Manager to proceed through the Preliminary Evaluation stage. 179 of 276
Analysis/Discussion
The attached slide deck summarizes the Preliminary Evaluation for the requested infrastructure.

As noted, a complicating factor is the expected change in federal regulations in the near future with the passage of the federal budget bill. In particular, it appears that both the solar Investment Tax Credit (ITC) and portions of the electric vehicle infrastructure will be phased out quickly.

Simultaneously, the City has also applied for grants to facilitate the project goals that had nearterm deadlines. This included a California Office of Emergency Services (CalOES) Microgrid grant and the Charge! EV grant, administered by the Bay Area Air Quality Management District (BAAQMD). Additionally, the City also applied to the PG&E Fleet electrification program, as this program was on track to be fully subscribed by the end of June, 2025. At this time, the City has been admitted into the PG&E Fleet electrification program. The Charge! and CalOES grants are still pending review, with the Charge! grant recipients expected to be announced in the next couple of months. The CalOES Microgrid grant is not expected to announce awards until the end of 2025, at the earliest. However, this grant, or a similar grant amount from another source, is required to make this component of the project viable.

Recommended Project
Given the continued policy uncertainty at the federal government level and the expected timing of the grants, in particular the CalOES grant, staff is proposing to split this project into phases.

For the overall financial viability of the solar component of the project, it is recommended that this proceed to final design now so that the City could initiate construction prior to the end of 2025 and capture the full 30% ITC. To maximize the rebates under the PG&E NEM 3.0 rate tariff, as well as lower electricity costs through power peak shaving and back feeding the grid, it is recommended that this design includes some amount of battery storage, still to be determined.

This system would be designed to facilitate the future expansion into a Microgrid system.

Similarly, staff recommends proceeding with the EV architecture to leverage the PG&E side of the meter upgrades and customer side rebates, available under the PG&E Fleet electrification program. The timing of the announcements of the Charge! grant is expected to dovetail into the planned project timeline. Other factors that would play into the final scope of the EV infrastructure is the fate of federal EV charging funding, which currently appears to be phased out within 12 months of the federal budget being signed into law. The City‘s success (or not) with these grant programs could lead to expansion or reduction in scope for the first phase of work.

Lastly, the recommended first phase of work includes building lighting retrofits, which is a relatively simple, low cost and fast payback project.

The second phase of the work, contingent on receipt of grant funding, includes the full Microgrid at the City Hall complex and potentially additional EV architecture.

Next Steps
If the City Council authorizes proceeding into design development, Schneider Electric will perform an investment grade energy audit, complete the design and project fee with any 180 of 276
proposed energy and/or operational savings guarantees. If authorized by City Council, it's expected that this design work will be completed by the fall of 2025. Once this design work is complete, staff will return to the City Council with a recommendation to proceed with none, some or all portions of the Phase 1 project and, if some or all of the project is moving forward, approve the Notice to Proceed.

Financial Considerations
If the City Council declines to move forward with any of the proposed work, the City would be required to pay Schneider Electric $8,000 for the preliminary evaluation work. If the City Council elects to proceed into final design, and subsequently does not proceed into construction, the City will be required to pay Schneider Electric $67,000 to exit the agreement.

If the City Council does elect to proceed into construction, these initial soft costs are rolled into the total project costs. As previously stated, the goal of the project is to achieve the various City goals without capital contributions through grant funding and likely some form of financing, offset by operational cost savings.

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Cotati City CouncilJuly 8, 2025

Cotati City Council
July 8, 2025