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AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY City Council Chamber, City Hall 201 W. Sierra Avenue
Tuesday, July 08, 2025
6:00 PM REGULAR MEETING
COUNCILMEMBER PARTICIPATION VIA TELECONFERENCE
Councilmember Susan Harvey will participate via teleconference at 5970 Riverview, Mackay, ID 83251, pursuant to Government Code Section 54953(b). Members of the public may attend and participate at either the Council Chambers or via teleconference from the location referenced above. The agenda shall be posted at both locations.
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2 nd
and 4
th
Tuesday of every month. Your interest and participation are encouraged and appreciated.
City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.gov
.
For questions about the agenda or to receive the City Council agenda by e-mail, contact the Deputy City Clerk at [email protected]
or 707-665-3622.
Cotati City Council Meetings will be conducted in person in the Council Chamber. To guarantee your ability to participate, you must attend the meeting in person.
As a courtesy to the public, the City allows citizens the opportunity to view and offer public comments virtually through Zoom Online video conferencing platform. Technical difficulties may occur that make the Zoom platform unavailable.
If Zoom is unavailable, the meeting will continue. Participants considering using Zoom should consider attending in person, if they desire to ensure their ability to view the meeting and offer public comments.
Subject to the above disclaimer, Zoom Online video conferencing is available to watch or listen in the following ways:
1. Using the following online livestream meeting portal link:
https://www.youtube.com/@cityofcotati7280/streams
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by clicking the link below:
https://us02web.zoom.us/j/84185973087?pwd=A1X9IQsKCGj0mU7KVOzfXNKnmVKijB.1 If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
Webinar ID:
841 8597 3087
Passcode:
868228
+1 (669) 900-6833 or +1 (346) 248-7799 or +1 (253) 215-8782 or +1 (301) 715-8592 or +1 (312) 626-6799 or
+1 (929) 436-2866
Attendees may join the meeting any time after 5:45pm. Attendees will be muted
until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted
. Once you begin your public comment, your three minutes will begin.
If you would prefer to submit your public comment in writing, please email your comments to [email protected]
. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as part of the record of the meeting.
Notice is hereby given
that Council may discuss and/or take action on any or all of the items listed on this agenda.
Notice is hereby given
that after Public Comment on Non-Action Agenda Items, the Council will recite the Land Acknowledgement and Pledge of Allegiance, per Resolution 2025-14, City Council Policy 2025-02.
Any writings or documents
provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.gov
and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Disabled Accommodation:
Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Deputy City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.
Rules of Decorum:
To avoid distraction, the following meeting etiquette shall be enforced.
Silence electronic devices, including cell phones.
Audience members are advised to keep conversations to a minimum or conduct them outside the building.
Photographs or video recordings using tri-pods or other means that would be distracting are to be taken only from the designated media area.
The Presiding Officer shall request that the audience withhold expressions of support or opposition for speakers in the interest of time and to encourage the full expression of differing views. (City Council Policy 2025-02 III.B.1.)
Public Comment (Action items)
:
Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.
Public Comment (Non-Action items)
: Public comment on non- action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all non-action agenda items.
Waiver Warning:
If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).
City Council meetings are conducted according to City Council Policy 2025-02: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.gov
and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Those wishing to address the Council are asked to complete a speaker card and give it to the City Clerk. When you are called, step to the podium and state your name and address for the record.
Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.
1. CALL TO ORDER - ROLL CALL
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2. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
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3. Draft Minutes 6.24.25
APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED UNDER THIS AGENDA (ACTION) A. COTATI CITY COUNCIL – REGULAR MEETING – JUN 24, 2025 Combine item's attachments into one PDF and view
4. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers.
In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council may consider the item. If the City Council considers the item, citizens will be afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. However, the Brown Act prohibits the City Council from taking action or considering any item that is not on this agenda, to ensure that other members of the community who wish to provide comment are notified in advance through a properly noticed meeting agenda.
B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.gov.
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to enroll with CivicReady, by signing up on the City’s website, www.cotaticity.gov
, under the “How do I” link at the top of the homepage.
D. Have you noticed a street light out, pothole, or issues in a City Park? We want to keep Cotati beautiful and running smoothly, so please let us know what needs to be fixed, by going to the City website under “How do I” and “Report a Service Request.” E. Like always, we love to hear from you, so please feel free to contact the City at 707-792-4600 or [email protected]
. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, and CivicReady.
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5. AGENDA REVIEW
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6. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda. Pursuant to City Council Policy 2025-02, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested. To facilitate public comment, the timer indicator lights will display yellow when there are thirty seconds remaining, and red when time has expired.
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7. CONSENT CALENDAR (ACTION)
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A.
ACCEPTANCE OF THE SIDEWALK GAP CLOSURE PROJECT
It is recommended the City Council of the City of Cotati adopt a resolution accepting the Sidewalk Gap Closure Project, authorizing the City Clerk to file the Notice of Completion with the County Recorder, and after 35 days with no protests, release the construction contract retention.
Agenda Item
Resolution
NOC
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B.
FISCAL YEAR 2025-26 CITY VEHICLE REPLACEMENTS AND RESOLUTION AUTHORIZING CALIFORNIA HIGHWAY PATROL GRANT It is recommended that the City Council by motion
authorize
the City Manager to approve the purchase of
budgeted vehicles and to execute any necessary agreements to carry out the approved purchases, including up-fitting, not to exceed the authorized budget amount by fund, and to adopt a resolution authorizing the acceptance of grant funding from the California Highway Patrol to fund
the education, prevention, and enforcement of laws related to driving under the influence (DUI).
Agenda Item
Resolution
FY25-26 CTFGP Grant Agreement - Cotati PD
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C.
UPDATE TO THE CITY COUNCIL MEETING RULES
It is recommended that the City Council approve a resolution updating the City Council Rules to consolidate and clarify the City Council meeting agenda.
Agenda Item
Proposed Agenda Edits
Resolution
Proposed Update to City Council Rules, Policy 2025-02
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D.
CONSIDER AWARDING THE CONSTRUCTION CONTRACT FOR THE SUNFLOWER PARK IMPROVEMENTS PROJECT It is recommended the City of Cotati City Council adopt a resolution awarding the Construction agreement for the Sunflower Park Improvements Project and authorizing the City Manager to execute said agreement and any change orders or amendments to the Construction Management Agreement up to the authorized project budget amount.
Agenda Item
Resolution
NOTICE OF AWARD
Bid Tab - Sunflower Improvements
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E.
ADOPTION OF THE CITY-WIDE SALARY SCHEDULE FOR FISCAL YEAR 2025/26 It is recommended that the City Council adopt the fiscal year 2025/26 salary schedule, as updated per the current City labor agreements.
Agenda Item
Resolution
Salary Schedule 2025-26
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F.
DECLARATION OF PARCEL ON SANTERO WAY TO BE EXEMPT SURPLUS PROPERTY It is recommended the City Council approve
a resolution declaring Assessor Parcel Number
144-320-033 on Santero Way as “exempt surplus property“ under the Surplus Land Act.
Agenda Item
SSP Surplus Property Location Map
SSP Surplus Property Detail Report
Resolution
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G.
APPROVAL OF 2025 COTATI ACCORDION FESTIVAL AND ASSOCIATED STREET CLOSURES It is recommended that the City Council adopt a resolution approving the 2025 Accordion Festival including the sale of alcoholic beverages on public property, amplified music, and the temporary closure of certain public streets.
Agenda Item
Resolution
EXHIBIT A Conditions of Approval Accordion Festival
Exhibit B Cotati Accordion Festival Application 2025
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H.
ADOPTION OF RESOLUTION DECLARING INTENTION TO ANNEX CERTAIN PROPERTY TO COMMUNITY FACILITIES DISTRICT NO. 2017-01 (PUBLIC SERVICES) It is recommended that the City Council of the City of Cotati adopt a Resolution Declaring Intention to Annex Certain Property to Community Facilities District No. 2017-01 (Public Services) and fixing August 12, 2025 as the hearing date with respect to the proposed annexation.
Agenda Item
Resolution
Request and Unanimous Approval for Annexation and Landowner-Voter Ballot Exhibit A Annexation Map
Exhibit B - Public Services
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I.
SETTING A PUBLIC HEARING DATE FOR CONSIDERATION OF OBJECTIONS TO THE OUTSTANDING BACKFLOW TESTING CHARGES AND LEVYING OF ASSESSMENTS FOR FISCAL YEAR 2025-26 It is recommended the City Council adopt a resolution setting a Public Hearing date to receive all oral and written protests to the outstanding backflow testing charges and levying of assessments for Fiscal Year 2025-26.
Agenda Item
Resolution
2024 Backflow to County 06-26-2025
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8. DIRECTION ON FUTURE AGENDA ITEMS
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9. PUBLIC HEARINGS (ACTION)
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A.
RESOLUTION TO APPROVE THE ENGINEER'S REPORT, CONFIRM THE ASSESSMENT DIAGRAM AND ANNUAL ASSESSMENT AMOUNTS, AND LEVYING AND COLLECTION OF THE ANNUAL ASSESSMENTS FOR THE COTATI LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2025-26 It is recommended the City Council of the City of Cotati adopt a resolution approving the Annual Engineer's Report, confirming the assessment diagram and annual assessment amounts, and authorizing the levying and collection of assessments for Fiscal Year 2025-26 for the Cotati Landscaping and Lighting Assessment District for Zones 1, 2, 3, 4, 5, 6, 7, 8, 9 and 10 (Pursuant to the Landscaping and Lighting Act of 1972).
Agenda Item
Resolution
2025-2026 LLAD Engineer's Report
All zones - Attachment B
Landscape and Lighting Presentation 2025-26
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10. REGULAR AGENDA (ACTION)
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A.
MICROGRID PROJECT UPDATE
It is recommended that the City Council adopt a motion authorizing the City Manager to proceed with final design development of the proposed Phase 1 of the Microgrid Project.
Agenda Item
City of Cotati - MicroGrid Project Presentation
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B.
CONSIDERATION AND DIRECTION TO THE CITY’S WATER ADVISORY COMMITTEE REPRESENTATIVE REGARDING THE PROPOSED WATER SUPPLY AGREEMENT BETWEEN MARIN MUNICIPAL WATER DISTRICT AND SONOMA WATER It is recommended the City of Cotati City Council consider the proposed water supply agreement by and between Marin Municipal Water District and Sonoma County Water Agency and, by motion, make a recommendation to its Water Advisory Committee (WAC) representative to conditionally support the agreement, as described.
Agenda Item
Sonoma-Marin Contract Summary TAC June 2
Review of Propsosed Changes to MMWD Sonoma Water Water Agreement 3 - MMWD SCWA Agreement DRAFT
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C.
DISCUSS AND PROVIDE DIRECTION TO THE CITY'S REPRESENTATIVE ON THE SONOMA CLEAN POWER BOARD OF DIRECTORS REGARDING SONOMA CLEAN POWER EXPANSION TO LAKE COUNTY It is recommended that the City Council provide direction to the City’s representative on the Sonoma Clean Power (SCP) Board of Directors to authorize expansion of SCP service to Lake County and the associated cities, including direction (if any) on the key considerations discussed in the staff report.
Agenda Item
Lake County Expansion Feasibility Study Report
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11. CITY MANAGER'S REPORT
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12. CITY COUNCIL MEMBER REPORTS
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13. Info Received Staff Report
Public Comment 1 Item 10B 7.8.25
Public Comment 1 Item 7C 7.8.25_Redacted
Public Comment 2 Item 7C 7.8.25_Redacted
070625 M3 Response ERA Construction Inc Bid Protest
Sunflower protest response letter - Cotati
Laurie Alderman citizens business july 2025 comment
INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
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14. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City’s website, bulletin boards of City Hall, Veterans’ Memorial Building and the SMART Train Depot, on or before July 4, 2025. /s/ Kevin Patterson, Deputy City Clerk
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