RESOLUTION NO. (XX)
RESOLUTION OF THE COUNCIL OF THE CITY OF COTATI APPROVING A
CONSTRUCTION AGREEMENT WITH ABC, INC FOR THE SUNFLOWER PARK
IMPROVEMENTS PROJECT, AUTHORIZING THE CITY MANAGER TO
EXECUTE SAID AGREEMENT AND APPROVE ANY NEEDED CHANGE ORDERS
OR AMENDMENTS UP TO THE APPROVED BUDGET AMOUNT
WHEREAS, in late 2019, the City of Cotati (City) approved the Parks Capital Plan for all parks in Cotati, and the plan includes concepts for amenities, improvements, and upgrades to Cotati parks based on community input, with planning level cost estimates and relative priorities; and
WHEREAS, in 2023, the City completed capital improvements for Kotate Park and is nearing completion on improvements at Helen Putnam Park, and, in 2024, City Council approved the design agreement for the Sunflower Park Improvements Project; and WHEREAS, the design for the Sunflower Improvements Project (Project) and the bidding period began in early June, and, on July 1, 2025, the City received and opened 5 bids; and
WHEREAS, the bids ranged from $1,337,215.00 to $1,716,752.09 with an average of $1,477,374, and the low bidder was M3 Integrated Services, Inc, with a total bid price 10.3 percent below the engineer’s estimate, and the low bidder’s bid was reviewed and found to be responsive and Staff is recommending it for award; and
WHEREAS, design assistance during construction and Construction Management and Inspection services are included in the design contract, executed on October 31, 2023, with Integra Planning + Landscape Architecture; and
WHEREAS, following award, and allowing time to process the contract documents, mobilization is expected to occur in early August, and 120 working days are specified for project completion, excluding holidays and wet weather, and, weather permitting, the Project would be completed in early December 2025; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, that the Council of the City of Cotati hereby determines:
1. The recitals stated above are true and correct, and
2. Awards the construction contract for the Sunflower Park Improvements Project to M3 Integrated Services, Inc. for an amount of $1,337,215.00, and
3. Staff is directed to reduce the adopted Project budget amount by $540,785 for a total adjusted Project budget amount for FY25/26 of $1,514,215, and
4. The City Manager is authorized to execute the aforementioned construction agreement and any needed change orders and amendments to the professional services agreement with Integra Planning + Landscape Architecture up to the authorized Project budget.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on July 8, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:______________________________
City Attorney