Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931 (707)792-4600
Name of Applicant or Organization: Girasol Collective
Rocio
Name of Contact: Tax ID # (if Non-Profit):
1113 13st ste 7 Santa Rosa CA 95404
Address:
Street City State Zip Code
707-508-8047 [email protected]
Phone Number: Email Address:
Date of Event: 11P125 Arrival/Completion Time: 11am-8pm Estimated Attendees: 300 Day of the dead event
Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Alcobolic Beverages Sold: Yes V No
Food served: No Yes Sold
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes No Park Closure Requested: Yes No Eletricity Needed Yes No
Animals:
(La Plaza Park Only):
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10) Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in any way by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
Applicant Signature: Rocio Alvarez Date: 12/4/2025
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: SI0R-00-3502-00000 Deposit Returaed:
101-00-60702-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non - Resident ABC License Received [ Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
The proposed Day of the Dead Celebration in Cotati, CA is a family-friendly event honoring Latino traditions and promoting cultural appreciation.
Event will feature:
Altars (Ofrendas): Beautiful displays honoring loved ones with marigolds, photos, and offerings.
Live Music: Traditional mariachi and folkloric performances.
Children's Activities: Crafts like sugar skull decorating and papel picado.
Vendors and traditional food.
Event would run from 1pm to 6pm.
Set up would start at 11am and everyone should be out of the park by 8pm.
FILM PERMITS ONLY:
Production Type: Production Name: Number of Days Filming:_ Name of Production Company: Contact Name and Email:
Dear Mayor Ford and Councilmembers,
I am reaching out on behalf of Girasol Collective to request fee waivers in support of our upcoming Día de los Muertos community celebration.
Although we are not a nonprofit, Girasol Collective operates with the same mission-driven spirit by supporting small businesses, assisting new entrepreneurs, and collaborating with local nonprofits. Together, we are organizing a cultural event that will bring our community together to honor this important tradition.
The event will feature a community altar, mini altars for small businesses and organizations, food and art vendors, children's activities, classic cars, a DJ, and live music.
This celebration will highlight the beauty, history, and meaning of Día de los Muertos while providing opportunities for cultural connection and local business support.
Due to limited funding, we are unable to cover all planned expenses, so we are respectfully asking for assistance through fee waivers. Your support will help make this event possible for the entire community.
Thank you for your time and consideration.
Best regards,
Rocio Alvarez
Founder, Girasol Collective