EXHIBIT A
CONDITIONS OF APPROVAL
1. The applicant is granted exclusive use of La Plaza Park including closing La Plaza Street and West Sierra Avenue adjacent to the park for the event from Friday, August 14th, 2026 at 10:00 a.m. through Monday, August 17th, 2026, at 10:00 a.m. for the event scheduled from 9:30 a.m. to 8:00 p.m. on Saturday and Sunday. This approval includes live amplified entertainment from 9:45 a.m. to 8:00 p.m. on Saturday and Sunday.
2. The applicant shall apply for a permit from the Fire District at least ten (10) days prior to the event for the assembly tents.
3. The applicant shall obtain a Daily License from the Department of Alcoholic Beverage Control (ABC) for each event day. The City authorizes the sale and consumption of beer and wine in accordance with applicable law.
4. The applicant shall require that all vendors correctly pay the 10.25% sales tax. Of this total tax rate, 1% of the sales and use tax shall be allocated to the City of Cotati for any sales within the City of Cotati.
5. The applicant shall obtain the required permits and follow all regulations from the Sonoma County Environmental Health Department, and shall ensure each food vendor complies with Health Department requirements.
6. The applicant shall ensure that all vendors follow Cotati Municipal Code 8.20.030 (Prohibited food service ware and products), which bans the selling or serving of food ware that contains polystyrene foam or PFAS.
7. The applicant shall obtain a limited term permit for all offsite activities, including parking, from the City of Cotati Community Development Department no later than sixty (60) days prior to the start of the event.
8. The applicant shall ensure the public facilities (park, parking spaces, restrooms, and streets) are cleaned completely and returned to pre-event condition prior to reopening the streets. This includes the removal of any chalk or tape used to mark vendor spaces. Spray paint and drilling of holes in any concrete or asphalt roadway or sidewalk area is strictly prohibited.
9. The event shall be carried out as described in the written descriptions submitted by the applicant and in compliance with these Conditions of Approval.
10. The applicant shall be responsible for ensuring trash, recycling, and compost bins, portable toilets, and handwashing stations are delivered and collected.
11. The Police Department shall notify the appropriate agencies of street closures per California Vehicle Code Section 21101(e). This Section authorizes the temporary closing of any street for celebrations, parades, local events, and other purposes when, in the opinion of local authorities having jurisdiction, closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.
12. Applicant shall provide the City with proof of insurance for all events and vendors, as required, to the satisfaction of the City, no less than thirty (30) days prior to each event.
13. Applicant shall notify all neighboring businesses and residents of the event and street closures, no later than fourteen (14) days prior to the event.
14. The organizer shall prominently feature the City of Cotati as an event sponsor on all advertising and marketing materials.
15. Not later than fifteen (15) days following the event, the permittee shall file a verified statement, on a form prescribed by the city manager, setting forth the total gross receipts from the event, and all expenses incurred and paid in connection with the event.
16. Public Works shall be responsible for street closures, as listed below. The applicant shall be responsible for providing the barricades and delineators:
a. The following streets will be closed Friday, August 14, 2026, 10:00 a.m., through Monday, August 17, 2026, 10:00 a.m.:
• West Sierra Avenue between Old Redwood Highway and La Plaza • West Cotati Avenue from William/Olof Streets to La Plaza • La Plaza – from Old Redwood Highway to West Cotati Avenue • La Plaza – from West Cotati Avenue to West Sierra Avenue b. The following traffic lanes will be closed to through traffic between Friday, August 14, 2026, 10:00 a.m., through Monday, August 17, 2026, 10:00 a.m.:
• No. 2 Westbound Lane of East Cotati Avenue at the intersection of Old Redwood Highway
• No. 1, left turn lane, of Old Redwood Highway onto West Sierra Avenue
• Left turn lane on Old Redwood Highway, Northbound at La Plaza North
c. The following streets may be designated “No Parking” to ease congestion on the detour routes:
• La Plaza – from West Sierra Avenue to Old Redwood Highway (South side of the roadway)
• La Plaza – the first eight parking spaces running north from West Sierra Avenue to be blocked off on Thursday evening
• West Cotati Avenue – from Olof Street to La Plaza (South side of the roadway)
• West Sierra Avenue – from La Plaza to East School Street d. The following street will be designated for ADA accessible parking:
• West Cotati Avenue (midblock) to La Plaza (North side of the roadway)