Agricultural Community Events Farmers Markets
PO Box 113, Kenwood, CA 95452
415-999-5635 * [email protected] * www.communityfarmersmarkets.com Date: 8/6/25
To: Damien O'Bid, City Manager
From: Kelly Smith, Executive Director, Agricultural Community Events Farmers Markets RE: Downtown Shop and Stroll 2025
Agricultural Community Events Farmers Markets, also known as, Cotati Community Farmers' Market, respectfully requests that the City Council approve the Downtown Shop and Stroll to be held on Saturday, December 6, 2025, from 11am to 5pm on the sidewalks and street of Old Redwood Highway from Charles to E Cotati and along both side streets known as La Plaza. In addition to the street we would also use the parks along La Plaza (map attached with location outlined in red). A street closure from 7:30am to 6:30pm is requested for this event.
Downtown Cotati Shop and Stroll is intended to encourage people to shop, eat and receive professional services throughout the city of Cotati. This event involves all of Cotati, not just the downtown, we are requesting that Old Redwood Highway be closed from E Cotati to Charles Street as well as the side streets known as La Plaza). This event will allow businesses that are not located downtown to be able to have a booth to introduce what they offer and encourage people to come to their businesses.
Cotati Shop & Stoll has been a huge success since 2017. For 2025 there will be additional advertising and interest from the business community. We will work with the Cotati Chamber of Commerce, and other local businesses to get the word out to the businesses of Cotati. We will be going door to door as part of outreach to notify businesses of the street closure. In the spaces not filled by local businesses we will add farmers' market vendors into the mix including farm goods, packaged foods, food trucks, and crafts. We will also offer a petting zoo, Santa and other fun children's entertainment. Adding in additional vendors will enhance the event and cause a larger draw to downtown businesses. Downtown businesses will be encouraged to offer specials or discounts as well as joining the event in the street. In addition to supporting outreach efforts Cotati Chamber of Commerce will 1 offer beer and wine sales at the event and will obtain the proper ABC permitting to do so.
Agricultural Community Events Farmers' Markets already carries insurance in the amount of $2,000,000 and names the city as additional insured. All vendors will sign liability waivers. Trash, recycling bins and portable restrooms will be obtained from Redwood Empire Disposal. Staff, volunteers and Shop & Stroll vendors will be responsible for cleaning up.
Since we are a nonprofit and this is part of economic development for the City of Cotati that is in its 9th year of operation, we request a 50% fee waiver for all fees including street closure, application fee and permit fee.
Park Use and Special Event Permit Policy and Application 201 West Sierra Avenue, Cotati CA 94931(707) 792-4600
Name of Applicant or Organization: Agricultural Community Events Farmers Markets Kelly Smith Tax ID # (if Non-Profit: 01-0961383
Name of Contact:
PO Box 113 Kenwood CA 95452
Address:
Street City State Zip Code
415-999-5635 [email protected]
Phone Number: Email Address:
12/6/2025 1000
Date of Event: Arrival/Completion Time: an - 630pm Estimated Attendees:
Cotati Shop & Stroll - Holiday Fair along Old Redwood Hwy from E Cotati to Charles Type of Special Event:
PARK REQUESTED:
La Plaza Park Kotate Park Sunflower Park
Draper Park Falletti Park Santero Park
Putnam Park Veterans Park Civic Center (Cator) Park
Alcoholic Beverages Sold: Yes No
Food served: No Yes Sold
Alcohol not permitted in parks without City Council approval & an ABC license Street Closure Requested: Yes No Park Closure Requested: Yes No Petting zoo Eletricity Needed
Animals: Yes No
(La Plaza Park Only):
Inflatable Jump House: Yes No Film Production: (if yes, see pg. 10)Yes No As an applicant for a City of Cotati Park Use and Special Event permit, facilities, I hereby agree to assume all risks for loss, damage, liability, injury, cost or any expense that may arise during or be caused in anyway by use or occupancy of any area or facility of the City of Cotati. I further agree that in consideration of being permitted to use said facility, I will hold the City of Cotati, its officials and employees free and harmless from any loss, liabilities, damages, and/or injuries to persons and property occurring during applicant's use or public liability insurance as stated in "Park Use and Special Event Permit Policy" with the City of Cotati named as additional insured to be submitted no later than one month prior to the rental date. I have read the rules and regulations of rental carefully and agree to them as written. I understand that applications not submitted thirty (30) days prior to event may not be able to be processed.
Клизо 8/6/2025
Applicant Signature: Date:
Date of Application: Date Insurance Received:
Additional Comments/Conditions:
Park Use Fee: Deposit Received: Deposit Returned:
101-00-60702-000000 101-00-35002-000000
Street Closure Fee: Restroom Cleaning Fee:
101-23-64022-000000 101-24-80188-CLEANS
Group Classification: Cotati Resident Non- Resident ABC License Received Please describe your event in more detail here. Include information such as agenda for the event. For events in La Plaza Park, use the attached map to indicate location of shade tents, tables, etc.
A holiday Fair along Old Redwood Hwy from E Cotati to Charles and along both sides of the street known as La Plaza.
In addition to the street closure we would like to utilize the parks along La Plaza (map attached with location outlined in re Local businesses and farmers' market vendors including Cotati Chamber of Commerce serving alcohol sales creating a festive holiday event.
Children's activities, Santa and a petting zoo offer something for the whole family. There will also be raffle prizes from participating vendors and local businesses. Live music including strolling carolers, food trucks make this free family event a destination for locals and Sonoma County residents.
FILM PERMITS ONLY:
Production Type:. Production Name: _Number of Days Filming:_ Name of Production Company: _Contact Name and Email:
10 Laplaza Park
E Cotati Ave
) Cotati Ave REM (9r0
lAVe Charles
Cafe And Dell
Redwood Cafe
1S 1910
Henry St
Stones Throw Sal's Pizzera
Olsen Ln. McGinatsch
2025 Cotati Shop & Stroll Schindler In
Street Closure Map
ESchool:
Agricultural Community Events Farmers' Markets is LasteD. [email protected]
415-999-5635