RESOLUTION NO. (XX)
RESOLUTION OF THE CITY OF COTATI APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH SCHAAF AND WHEELER TO PREPARE
CONDITION ASSESSMENTS OF THE CITY'S SEWER LIFT STATIONS AND
WELL SITES AND AUTHORIZE THE CITY MANAGER TO EXECUTE SAID
AGREEMENT
WHEREAS, the City owns and operates a public sewer system and a public water system and these systems require ongoing maintenance and, periodically condition assessments to determine any needed equipment replacement and/or site remediation; these efforts are to ensure the safe and reliable operation of these systems; and WHEREAS, the City has four sewer lift stations and three drinking water wells and a condition assessment of these facilities identifies components that are reaching the end of their useful lives and subject to failure, and these components can be proactively replaced or renewed to improve the reliability of these systems by replacing their components before they fail; and WHEREAS, the lift stations receive sewage through gravity flow and each has two submersible pumps which operate on a flow sensor, and each station is submersible which means the pumps, piping, and sensors are contained in a well filled with sewage and the equipment is subjected to a highly corrosive environment; and
WHEREAS, the well containing the sewage, pipes entering and exiting the container, equipment, sensors, and rest of the infrastructure is to be assessed for their condition and need for renewal and/or replacement; and
WHEREAS, the drinking water system’s three wells each have infrastructure consisting of the well column, casing, submersible pump, electrical system, sensors, treatment system, and for two of the wells, granular activated carbon filtration systems; and WHEREAS, the well sites are monitored continuously by instrumentation for proper operation and are automatically shut down if critical parameters are not met, additionally, each site is inspected daily by Public Works Staff and manual water samples are taken and sent to the lab; and
WHEREAS, a condition assessment would identify renewal and/or replacement needs of the components and factor in their visual condition, operating within design parameters, and expected life; and
WHEREAS, in June 2024, the City issued a Request for Proposals for engineering services including condition assessments, and received 16 proposals, and, after evaluating the proposals, Staff determined Shaaf and Wheeler was the most qualified to provide condition assessment services; and
WHEREAS, in late 2024, Staff requested and Schaaf and Wheeler provided a proposal to perform condition assessments on the City’s sewer lift stations and its three drinking water wells (Exhibit A); and
WHEREAS, the City has negotiated the attached proposal, have proposed to remove task 4, and finds the remaining components to be fair and reasonable and recommends it for approval; and
WHEREAS, appropriations from the unappropriated water funds balances are needed in the amounts of $75,713; and
WHEREAS, this action is found to qualify for a Class 1 Categorical Exemption under CEQA Section 15301 in that the project consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of the existing or former use.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati hereby determines:
1. The above recitals are true and correct, and
2. The Schaaf and Wheeler Professional Services scope of work (Exhibit A) to provide condition assessment services for the sewer and water systems is approved, and
3. Appropriations of the aforementioned amounts from the unappropriated Water Fund balance, for the subject agreements are approved
4. The City Manager or their designee is authorized to execute the subject agreement.
5. This Resolution shall take effect immediately upon its adoption.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on October 28, 2025, by the following vote, to wit:
Approved:___________________________
Mayor
Attest:______________________________
Kevin Patterson, City Clerk
Approved as to form:______________________________
City Attorney